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Budget - FY 2020-2021TOWN OF PROSPER, TEXAS ADOPTED BUDGET FISCAL YEAR 20202021 OCTOBER 1, 2020 SEPTEMBER 30, 2021 FIVEYEAR FINANCIAL PLAN INCLUDED Town of Prosper Fiscal Year 2020-2021 Budget Cover Page This budget will raise more revenue from property taxes than last year's budget by an amount of $2,379,134, which is a 10.18 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $1,874,898. The members of the governing body voted on the budget as follows: FOR: Ray Smith, Mayor Craig Andres, Place 2 Curry Vogelsang, Jr., Mayor Pro-Tem Meigs Miller, Place 4 Jason Dixon, Deputy Mayor Pro-Tem Jeff Hodges, Place 5 Marcus E. Ray, Place 1 AGAINST: None PRESENT and not voting: None ABSENT: None Property Tax Rate Comparison FY 2020-2021 FY 2019-2020 Property Tax Rate: $0.520000/100 $0.520000/100 No New Revenue Tax Rate: $0.515548/100 $0.494939/100 No New Revenue Maintenance & Operations Tax Rate: $0.368331/100 $0.349789/100 Voter Approval Tax Rate: $0.550300/100 $0.530272/100 Debt Rate: $0.152500/100 $0.152500/100 Total debt obligation for Town of Prosper secured by property taxes: $7,699,741 The above statement is required by Section 102.005(b) of the Texas Local Government Code, as amended by HB 3195 of the 80th Texas Legislature. 3 4 Prepared By: Harlan Jefferson, Town Manager Chuck Springer, Ex. Director of Administrative Services Betty Pamplin, Finance Director Adopted by the Town Council on September 8, 2020 Ray Smith, Mayor Curry Vogelsang, Jr., Mayor Pro-Tem Jason Dixon, Deputy Mayor Pro-Tem Meigs Miller, Council Member Marcus E. Ray, Council Member Craig Andres, Council Member Jeff Hodges, Council Member “Prosper is a place where everyone matters.” 5 Distinguished Budget Presentation Award GOVERNMENT FINANCE OFFICERS ASSOCIATION October 1, 2019 For the Fiscal Year Beginning PRESENTED TO Town of Prosper Executive Director Texas 6 INTRODUCTION Letter from the Town Manager 11 Entity Profile 26 Demographics and Economic Statistics 28 The Budget Process 29 Basis of Accounting/Budgeting 30 Fund Overview 32 Budget Calendar 33 Town Council 34 Town Strategic Goals 35 Town‐wide Organizational Chart 38 Authorized Positions Schedule 39 Consolidated Fund Summary 3 Years 41 Consolidated Fund Summary 42 Combined Graphs 44 Property Tax Rate Distribution 45 Major Revenue Graphs by Source 46 GENERAL FUND Fund Description 53 Fund Balance Graph 54 Revenues by Source 55 Appropriations by Department 56 Fund Summary 57 General Fund Overview 58 Administration Town Manager's Office 59 Town Secretary's Office 61 Finance 63 Human Resources 65 Information Technology 67 Communications 69 Municipal Court 71 Non‐Departmental 73 Police Services Operations 74 Dispatch 78 Fire Services Operations 80 Marshal 83 Development Services Building Inspections 85 Code Compliance 87 Planning 89 Public Works Streets 91 Facilities Management 93 Community Services Park Administration 94 Park Operations 96 Park Recreation 98 Library 100 Table of Contents 7 Engineering 102 WATER AND SEWER FUND Fund Description 107 Net Assets Graph 108 Revenues by Source 109 Appropriations by Department 110 Fund Summary 111 Water and Sewer Fund Overview 112 Administration Utility Billing 113 Non‐Departmental 115 Public Works Water 116 Wastewater 119 Construction Inspections 121 DEBT SERVICE FUND Fund Description 125 Fund Summary 126 Projection of Debt Margin 127 Debt Issuance Details 128 Outstanding Principal on Debt 131 Principal and Interest Schedule ‐ Tax Supported Debt 132 Principal and Interest Schedule ‐ Water/Sewer/Drainage 133 OTHER FUNDS Revenues by Source 137 TIRZ #1 Fund 138 TIRZ #2 Fund 140 Crime Control and Prevention SPD 142 Fire Control, Prevention and Emergency Medical Services SPD 144 Park Dedication/Improvement Fund 146 Impact Fee Funds 148 Stormwater Drainage Fund 153 Special Revenue Fund 157 Vehicle and Equipment Replacement Fund 159 Health Insurance Trust Fund 163 APPENDIX Supplemental Budget Requests 167 Discretionary Budget Requests 172 Cut Discretionary Budget Requests 218 Removed/Revised by department Discretionary Budget Requests 235 Non‐Discretionary Budget Requests 262 Removed/Revised by department Non‐Discretionary Budget Requests 290 Five Year Capital Improvement Program 293 Summary of Capital Project Expenditures 300 Charter Article VII ‐ Financial Procedures 301 Financial Policies 306 Town Staff and Consultants 330 Property Tax Rate Notice 331 Glossary 332 Thank  you  Budget  Team! 8 INTRODUCTION 9 10   Memo  To: Honorable Mayor and Town Council  From: Harlan Jefferson, Town Manager  Date:   September 8, 2020  Re: Fiscal Year 2020‐2021 Adopted Budget  The proposed budget was submitted to the Town Council on August 11, 2020.  Following the Public  Hearing, the Town Council adopted the budget on September 8, 2020.  The adopted budget includes  minor revisions from the proposed budget.  General Fund revenues have increased by $317,000 from the  proposed budget due to an increase in Emergency Medical Services (EMS) fees. This increased revenue  helps to offset the increased expenditures relating to the changes from the proposed budget. The table  below displays the proposed General Fund budget as presented on August 11, the adopted General Fund  budget, and the change.   Fund Name Proposed Adopted Change  General Fund $32,368,884  $32,590,291  $221,407  The General Fund increase in the adopted budget was a result of the Council’s request to include the  recommendations  of  the  Broadband  Committee  to  address  resident  broadband  issues.  The  request  includes one additional Help Desk Technician, installation of Wi‐fi for the exterior of Town Hall and Library,  and the purchase of twenty hot spot devices to start a device loaner program through the Library. We  have also increased the adopted budget to include a one‐time capital expense for entryway signage.   One Help Desk Technician ‐ $81,687 Wi‐fi for exterior of Town Hall and Library ‐ $5,000 Loaner cellular hot spots ‐ $9,720 Entryway signage ‐ $125,000 11 12 August 11, 2020 To The Honorable Mayor and Town Council Re: The FY 2020-2021 Proposed Budget In accordance with the Town Charter and the laws of the State of Texas governing home rule cities, please accept this letter as my budget transmittal and executive summary of the Proposed Annual Operations and Maintenance Budget. In developing this document, a significant amount of time is devoted by Town Council Members and Town staff. The Town’s Proposed Budget is developed through an extensive process of reviewing requests received by various Town departments then prioritizing those requests in a manner that utilizes resources effectively, within fiscal constraints, while working to achieve the Town’s strategic goals. As prepared and submitted, the Proposed Budget is intended to:  serve as an operating plan for the new fiscal year,  provide fiscal policy direction to the Town staff,  provide a basis of accountability to the taxpayers of the investment of their tax dollar, and  serve as a basis for measuring the performance for those individuals charged with the management of the Town’s operations. The Annual Operations and Maintenance Budget represents the single most important management tool of the Governing Body and the staff. BUDGET OVERVIEW The Town of Prosper FY 2020-2021 Proposed Budget addresses increased service levels to Town residents in response to continued growth, provides required or recommended capital investments in infrastructure and other public improvements as well as additional public safety resources. The Town has continued to thrive relative to many markets. Despite the Town’s current and future growth potential and general optimism, this budget has been prepared with conservative revenue assumptions in mind. 13 In evaluating the FY 2020-2021 Proposed Budget, it is important to consider it in context with several historical organizational initiatives, current conditions, and the impact each has on planning for additional appropriations. Those with the greatest impact are listed below. The FY 2020-2021 Proposed Budget Appropriations total $60,242,561 for all operating funds, not including general debt service, capital projects, impact fees, vehicle equipment and replacement fund, or the Economic Development Corporation. Of that amount, approximately $32,368,884 is for General Fund operations and maintenance, $1,425,708 for the Crime Control and Prevention Special Purpose District, $1,490,812 for the Fire Control, Prevention and Emergency Medical Services Special Purpose District, and $24,957,157 for the Town’s Enterprise Funds including Solid Waste, Water, and Sewer utilities as well as the Storm Drainage Utility Fund. General Debt Service Appropriations for the coming fiscal year are $7,699,741. VALUE OF TAXABLE PROPERTY AND GROWTH The growth in taxable value of real property corresponds to a significant increase in residential growth and population over the past 60 months. According to the most recent population estimates published by the North Central Texas Council of Governments (NCTCOG), the Town of Prosper’s new population as of January 1, 2020 was 28,380. The Town has 9 actively developing residential subdivision phases with a total of 1,197 single family lots that are either under construction or shovel ready for development. The Town is anticipating an overall 9.32% increase in projected assessed values for the 2020 tax roll. On June 27, 2017, in an effort to help relieve the increase in residential appraised values of property, the Council approved an increase in the homestead exemption rate from 7.5% to 10%. The Town is also seeing an increase in property values that qualify under the over 65 and disabled persons exemptions by 20% from the previous tax roll. PROPERTY VALUES Certified property valuations increased by $392,128,802 (9.32%) for FY 2020-2021. Property values increased from $4,209,097,499 to $4,601,196,301. Of the increase, $360,557,369, or 8.57%, resulted from new construction, compared with $414,634,110 last year. New value added to the tax roll will continue to be primarily from residential growth, however, commercial growth continues to expand at a strong rate. PROPERTY TAX RATE The Proposed FY 2020-2021 Budget is again proposing a property tax rate of $0.52 per $100 of taxable assessed valuation. If adopted, this would mark the fourteenth straight year of maintaining this property tax rate. The portion of the tax rate applied to Debt Service is $0.1525 per $100 of assessed value with the balance allocated for Maintenance and Operations. 14 The total tax rate is divided between General Fund maintenance and operations and the Debt Service Fund. Of the total tax rate, $0.3675 cents is dedicated to General Fund maintenance and operations, and $0.1525 is dedicated to general obligation debt service. The portion of the tax rate dedicated to maintenance and operations comprises 56.3% of the proposed revenue in the General Fund. The portion of the tax rate dedicated to debt service is approximately 29% of the overall Town tax rate. The Town continues to maintain a level below the debt management policy limit of 35% of the overall Town tax rate. The average taxable single-family home value for the 2020 tax year is approximately $545,324 in Collin County and $453,956 in Denton County. This reflects an increase of $2,294 or 0.42% in Collin County and $23,531 or 5.47% in Denton County from the previous year. At the proposed tax rate of $0.52 the municipal taxes paid on the average single-family home will be $2,552 in Collin County and $2,125 in Denton County. SALES TAXES The Town of Prosper levies a 1.50% tax on all taxable items sold within its borders (the Economic Development Corporation’s 0.50% tax is in addition to the Town’s tax). In May 2018, the citizens of the Town of Prosper voted to abolish the 0.50% sales and use tax revenue for property tax relief and replaced it with the creation of two Public Safety Special Purpose Districts. The Crime Control and Prevention District and the Fire Control, Prevention, and Emergency Medical Services District will each collect 0.25% of sales and use tax to provide a minimum level of dedicated funding. Each district is reported as a special revenue fund and sales and use tax is the only source of revenue in these funds. As sales tax revenues have become a prominent funding source for the Town, this will help dedicate more resources to the public safety needs of the Town. This budget reflects the third year since the districts were created. Overall, the Proposed Budget includes $9,956,081 in sales tax revenues, compared to $8,664,872 in the FY 2019-2020 budget. This is largely attributable to the continuing retail and commercial development growth in Prosper. The one percent sales and use tax reported to the General Fund comprises 17.9% of revenue in the Proposed Budget. See the table below labeled Commercial Taxable Property and Growth which reflects major retail developments and projections of estimated opening dates from the Planning department. The proposed budget reflects a conservative sales tax estimate of 3% growth from the current year projection. Due to current economic conditions we have not projected significant sales tax from new retail establishments. 15 COMMERCIAL TAXABLE PROPERTY AND GROWTH Name Open Date Square Feet Gates of Prosper Ph 1 Care Now Clinic Summer 2021 4,500 Murphy Oil Convenience Store Summer 2021 2,780 Gates of Prosper Ph 2 Kohl’s Spring 2021 55,222 Michael’s Summer 2021 21,760 Yard Art Patio Furniture Spring 2021 9,710 City Salon Suites Spring 2021 9,963 Hobby Lobby Spring 2021 55,000 Tiff’s Treats Spring 2021 5,300 Gloria’s Restaurant Spring 2021 5,722 Sleep Number Spring 2021 3,000 Paradise Grill Spring 2021 5,400 T-Mobile Spring 2021 4.462 Longhorn Steakhouse Summer 2021 5,660 Starbuck’s Spring 2021 2,245 Shops at Prosper Trail Ebby Halliday Real Estate Office Fall 2020 9,093 AutoZone Summer 2021 6,925 Other Areas in the Town All Storage Mini warehouse Winter 2020 201,900 Victory at Frontier Retail/Restaurant Multiple Tenants Summer 2021 17,950 Office at Legacy Multiple Office Tenants Spring 2021 15,000 CHC Office Spring 2021 21,530 Windmill Hill Multiple Office Tenants Summer 2021 29,212 Children’s Health Medical Office Summer 2021 30,000 Prosper Business Park, Phase 2 Summer 2021 45,375 West End Office/Warehouse Spring 2021 5,272 Downtown Office Spring 2021 6,636 7 Eleven Winter 2020 6,502 Chrysler Dodge Jeep Ram Fall 2020 68,662 16 EMPLOYEE PAY AND BENEFITS Sworn Fire and Police personnel are on a step plan and civilian pay is based on a performance merit system. The Town employees on average see a 3% merit increase based on their annual performance. Employees will continue to see their steps or annual merit adjustments based on performance. The Town has historically provided a competitive and innovative benefits package to employees, offering a selection which best suits employees’ individual and family needs. Providing these options has benefitted not only recruitment efforts, but also retention of employees. The Town’s estimated contribution for employee healthcare benefits is $2,637,438 for fiscal year 2020-2021. The fiscal year 2020-2021 budget includes no employer rate increases to the cost of health benefits provided to full-time employees, a 5% increase to employees on the PPO plan, and elimination of out of network expenses except in emergency situations. This is the fourth year the Town has been self-insured. The Town switched from BlueCross Blue Shield of Texas (BCBSTX) to UMR for health benefits and ProAct for pharmacy benefits in 2020. UMR is the third- party administrator for the Town of Prosper’s medical insurance and handles all heath care claims processing. The Town currently offers high deductible and PPO medical plans. PROGRAM AND STAFFING LEVELS The Town of Prosper currently has 248 authorized full-time equivalent (FTE) staff members allocated among the various operating departments, excluding EDC. The proposed budget recommends an increase of 16 full-time positions. The proposed budget recommends the following staffing additions and changes to occur between October 2020 and January 2021: Department Proposed Staffing Positions FTE IT Help Desk Technician 1 IT Senior GIS Analyst 1 Police Lieutenants 2 Police Public Safety Officers 2 Police Records Clerk 1 Dispatch Communications Officers 2 Fire Battalion Chiefs 3 Fire Marshal Administrative Assistant 1 Water Water Utility Worker 1 Water Public Works Right-Of-Way Inspector 1 Wastewater Wastewater Utility Worker 1 Total FTE 16 17 UTILITY RATES The Town of Prosper has continued its implementation of rate recommendations that support the Town Council’s adopted Water and Wastewater Utility Comprehensive Business Plan. The Plan as adopted contains recommendations to enhance revenues, to establish maintenance reserves, and to fund a capital replacement program. Staff hired a rate consultant to evaluate the Town’s utility system’s operation costs, debt service payments, and future capital needs for infrastructure improvements and to recommend any rate adjustments that would be necessary to fully fund the cost of operating our system while maintaining an adequate financial reserve. The only recommended rate adjustment in FY 2020-2021 will be for residential water and sewer rates for customers located outside of Town limits. The proposed rates will be at 1.5 times the in-town rates. The Town will continue to re-evaluate the rate plan every year. The Town will be coming up on its second annual renewal for solid waste collection and recycling services with Community Waste Disposal (CWD) in February 2021. Staff will be reviewing the annual rate adjustment as outlined in the franchise agreement with CWD as it relates to CPI, fuel, and disposal rate adjustments. The Storm Drainage rates will remain the same since the last increase implemented in FY 2017-2018’s budget. The current monthly drainage rate for a residential tier 1 customer is $3.00 and the residential tier 2 rate is $5.15. Commercial customer’s rates are $1.00 per 1,000 SF. GENERAL FUND The FY 2020-2021 Proposed Budget, as presented, is based on using the current tax rate of $0.52 per $100 of assessed value. The no-new-revenue tax rate, that is the rate that would generate the same amount of property tax revenues next year from the same taxed properties in FY 2019- 2020, is $0.515548 per $100 of assessed value. Based on Texas Tax Code, the governing body of a taxing unit located in an area declared to be a disaster area by the Governor or by the President of the United States may direct the designated officer of the taxing unit to calculate the voter- approval tax rate in the manner provided for a special taxing unit at 8 percent. The voter-approval tax rate calculation allows municipalities to raise 108 percent of the prior year’s operating and maintenance money, plus the necessary debt rate. The voter-approval tax rate is $0.550300 per $100 of assessed value. Each additional penny of the tax rate generates approximately $460,120 in property tax revenue. FY 2019-2020 projected year end recap reflects revenue exceeding expenditures resulting in a net increase to the Town’s Fund Balance. The Audited Fund Balance at the end of FY 2018-2019 was $9,881,492. The revised Fund Balance prior to the final audit for FY 2019-2020 is expected to increase by $1,602,003 to $11,483,495. The increase to Fund Balance is due to revenues coming in higher than originally budgeted as well as mid-year spending adjustments due to COVID-19 which were comprised of delaying some one-time planned capital expenditures, canceling employee travel and freezing vacant positions which resulted in salary savings. 18 The target reserve level (Fund Balance) is set at 25% (or 90 days) of total appropriations. Target Fund Balance is based on a Town Charter requirement of 20% and a Town Council policy of an additional 5%. Budget estimates project fund balance to be at 35.5% at the end of FY 2020-2021. At the end of FY 2020-2021, the projected total Fund Balance reflects an increase of $12,516 to $11,496,011. The Town continues to focus on utilizing recurring revenues to fund enhancements with a one-time cost, rather than funding items with a recurring cost. This practice allows the Town to gain these dollars back in future years to be utilized in a similar manner. GENERAL FUND REVENUES For the FY 2020-2021 fiscal year, General Fund revenues are expected to total $32,381,400 which is an increase of 5.37% over the previous year’s amended budget. This additional revenue is from increased property and sales tax, franchise fees, and transfers in. The growth of this fund is largely the result of continuing residential and commercial development and population growth in Prosper. It is the Town’s preference to take a conservative approach in budgeting these major revenue sources. Sales Taxes have remained higher than projected for several years. In the past, the Town has conservatively forecasted the sales tax revenues. To take a conservative approach, the proposed budget reflects 3% growth from FY 2019-2020 year-end projected sales tax receipts. This is the third year for the Special Purpose Districts that receive sales tax that had been previously reported in the General Fund. The General Fund is projecting sales tax revenue of $5,793,141 for FY 2020-2021. License, Fees and Permits Revenues are projected at $3,575,100. This is less than the prior year’s collections due to conservative growth estimates for residential permits. FY 2020-2021 Budget still reflects steady new residential and non-residential construction. It is assumed the Town will issue at least 650 new residential permits in the coming year. Licenses and Franchise Fees are projected to rise with population. Municipal Court Fines are projected to remain steady in FY 2020-2021. 19 General Fund Revenues by Source: GENERAL FUND APPROPRIATIONS Total General Fund Appropriations for the FY 2020-2021 Proposed Budget are $32,368,884. This is an increase of approximately 2.8% compared to the previous year’s amended budget. The category of personnel makes up the majority of the General Fund budget. The proposed budget authorizes the Town Manager to hire 13 additional staff members for the General Fund. The major Program Enhancement and Capital Expenditures included in the proposed appropriations and planned for FY 2020-2021 by department are as follows: Police: Enhancements Amount Two Lieutenants $ 443,618 Two Public Safety Officers $ 191,390 One Records Clerk $ 71,793 Two Communications Officers $ 126,681 Fire: Enhancements Amount Three Battalion Chiefs $ 691,865 One Administrative Assistant $ 45,266 Parks: Enhancements Amount New roof and painting of 407/409 E First Facility $ 45,500 Development Services: Revenue Category FY 2021 Proposed % of Total Property Tax $18,246,167 56.3% Sales Tax 5,793,141 17.9% Franchise Fees 1,792,875 5.5% License, Fees & Permits 3,575,100 11.0% Charges for Services 528,275 1.6% Fines & Warrants 400,000 1.2% Grants 414,672 1.3% Investment Income 85,000 0.4% Transfers In 1,071,820 3.3% Miscellaneous 252,350 0.8% Parks Fees 222,000 0.7% Revenue Total $32,381,400 100.0% 20 Enhancements Amount Development and Permitting Software $ 375,421 Administration: Enhancements Amount Help Desk Technician $ 81,687 Senior GIS Analyst and GIS Hosting Services $ 143,057 Mobile Mapping and Navigation for Public Safety $ 79,500 A complete summary listing of the proposed enhancements with a detailed explanation can be found in the Appendix section of this document. DEBT SERVICE (Interest & Sinking [I&S]) FUND The Town of Prosper currently holds just over $126.28 million in outstanding tax supported debt. $37.48 million of that amount was issued for water, sewer, and storm water infrastructure projects and are paid from water, sewer, and storm water revenues; however, to obtain more favorable financing terms, the debt also has a tax pledge. The balance of tax supported debt, just over $88.8 million, was issued for General capital purposes. In June of 2017, the Town received upgrades from the two major credit rating houses Moody’s and S&P. Each upgraded the Town to their second highest level. The Town’s debt rating was upgraded from Aa2 to Aa1 from Moody and from AA to AA+ from S&P. The rating agencies reaffirmed the debt ratings in July 2020 with the new 2020 debt issuance. Both stating the rating reflects the Town’s consistently strong financial management performance while maintaining a healthy reserve. Appropriations for FY 2020-2021 in the Debt Service Fund will total $7,699,741. This represents a 9.6% increase from the current year’s budget. The Town recently issued the 2020 Certificates of Obligation which is reflected in the increase of appropriations. WATER and SEWER FUND The Water and Sewer Fund’s principle source of revenues are charges to customers for water consumption, wastewater collection, refuse collection, and fees related to providing consumers with new water and wastewater services. Total fund revenues for FY 2020-2021 are estimated to decrease to $24,504,693 (a decrease of 5.9%). This decrease is due to a one-time reimbursement from TXDOT’s share in a capital project in the amount of $2.5M in the FY 2019- 2020 adopted budget. The adopted business plan for the Water and Sewer Utility Fund identifies the need for revenue growth to cover existing and future operations and maintenance costs as well as debt service and contracted water and sewer costs with the Upper Trinity Regional Water District and North Texas Municipal Water District. 21 Water, Sewer & Solid Waste Fund Revenues by Source: Revenue Category FY 2020 Proposed % of Total Water Charges $14,203,322 58.0% Wastewater Charges 8,012,010 32.7% Solid Waste Charges 1,622,200 6.6% License, Fees & Permits 171,000 0.7% Penalties 113,500 0.5% Investment Income 55,000 0.2% Miscellaneous 327,661 1.3% Revenue Total $24,504,693 100.0% The Town of Prosper along with other surrounding municipalities’ purchases treated surface water from the North Texas Municipal Water District (NTMWD). The next year proposed budget reflects increased water consumption due to growth and customer demand. Rates from NTMWD will remain the same at $3.04 per 1,000 gallons of water purchased. The proposed budget authorizes the Town Manager to hire 3 additional staff members for the Water and Sewer Fund. The major Program Enhancement and Capital item expenses budgeted in the Water/Sewer Utility Fund by department include: Water: Enhancements Amount Risk and Resilience Emergency Response Plan $ 130,000 Water Purchases $1,091,067 Water Meters $ 471,250 Utility Worker $ 47,491 Public Works Right-of-Way Inspector $ 99,244 Wastewater: Enhancements Amount Sewer Management Fees $ 422,460 Odor Control – Lift Stations $ 148,300 Utility Worker $ 47,491 Currently, the Utility Fund holds just over $34.83 million in outstanding debt. The Town has worked closely with our financial advisors, Hilltop Securities, to develop a sound debt management plan for the Utility Fund. In the future, the Town anticipates annual debt service increasing steadily with an increase in FY 2022 for lower pressure plane pump station and water line expansion as well as the Doe Branch parallel interceptor for wastewater needs and again in FY 2024 for the Doe Branch wastewater treatment plant expansion. In order to appropriately manage Utility Fund debt, the Town and Hilltop Securities developed a plan to monitor the debt limits by establishing a comprehensive debt management policy. In 22 that policy it states the enterprise fund will target the net revenues available for debt service to exceed 1.25 times the outstanding revenue-backed debt service payments. This will help identify if the net revenues can sustain the committed debt service and any future issuance. DRAINAGE UTILITY FUND Currently, the Drainage Utility Fund holds just over $2.65 million in outstanding debt. During FY 2017-2018 budget, Council approved a rate increase in order to support debt service payments and still complete routine drainage/storm water maintenance. CAPITAL IMPROVEMENT FUNDS The Capital Improvement Fund accounts for financial resources to be used for the acquisition or construction of major capital facilities. The budget for these projects is independent of the operating budget and are typically funded with bonds, grants, fund balance, special restricted revenue or other sources of capital from developers or other private investment. The table below summarizes the capital projects for FY 2020-2021. Street Projects Fishtrap, Segment 4 (Middle – Elem) 2,750,000 Frontier Parkway (DNT – SH 289) 5,750,000 FM 1461 (SH 289 – CR 165) TxDOT 175,000 US 380 (US 377 – Denton County Line) TxDOT 105,000 Traffic Projects Fishtrap & Artesia Design and Construction 237,500 Park Projects Lakewood Preserve 544,500 Hays Park 375,000 Windsong Park #2 Design and Construction 260,000 Pecan Grove Park Phase 2 575,000 Windsong Hike and Bike Phases 5-7 Design and Construction 475,000 Downtown Monument Design and Construction 270,000 Facility Projects Westside Radio Tower for Communications 500,000 Water Projects LPP Water Line Phase 2 Easement Costs 1,000,000 Drainage Projects Coleman Street Channel Improvements 400,000 Church and Parvin Sanitary Sewer and Drainage 215,000 Old Town Regional Retention Pond 385,000 23 GENERAL DISCUSSION ITEMS The following items have also been incorporated into the FY 2020-2021 Proposed Budget:  Continued partnerships with other entities have produced multiple saving opportunities for shared services or improving our customer service to residents and visitors alike. • The Town has an Interlocal Agreement with PISD to access their fueling facility. • The Town renews its agreements along with several area cities to contract with Collin County for Animal Control and Sheltering Service. • The Town has Interlocal agreements with Frisco for the Police and Fire Departments to access their radio system. • Interlocal Agreement for landscape services with the City of McKinney and City of Frisco. • Parking lot at new Prosper ISD stadium. • Three-way Interlocal Agreement for Frontier Parkway BNSF overpass with Collin County and the City of Celina. AWARDS The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the Town of Prosper, Texas, for its Annual Budget for the fiscal year beginning October 1, 2019. The Town has received a Distinguished Budget Award for the last three consecutive years. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. 24 While budgets are always a challenge, we have worked diligently to propose a budget that accomplishes Council goals to expand services and competitively compensate staff while holding the line on the tax rate. We have also presented a future five-year financial plan to help manage the decisions made for the next fiscal year and the impact it has on future fiscal responsibilities. The Town’s proposed budget attempts to address the current and future growth and infrastructure expansion demands while recognizing the needs of its residents. I would also like to compliment and thank the entire Town staff for their dedication, diligence, and fiscal accountability in providing their respective services to the Governing Body and the residents of Prosper. Sincerely, Harlan Jefferson Town Manager 25 Entity Profile The Town is a political subdivision and a home rule municipality under the law of the state. A Home Rule Charter was approved by the voters of the Town at an election held November 7, 2006, and revised on May 14, 2011 and May 6, 2017. The Town operates as a Council-Manager form of government with the Town Council comprised of the Mayor and six Council members. The term of office is three years. The Town Manager is chief executive officer of the Town. Services the Town provides include: public safety (police, fire protection, and dispatch), and municipal court, public streets, water/wastewater and storm drainage utilities, parks and recreation, library, public improvements, engineering, planning and zoning, building inspections and code compliance, economic development and general administrative services. Some services such as legal and solid waste/recycling are outsourced in full or in part to the private sector. The Town is located in North Central Texas and covers approximately twenty-seven square miles of the Dallas/Fort Worth Metroplex (“DFW”). Prosper includes areas in Collin and Denton Counties, with most of the Town’s population residing in Collin County. The Town is located at the crossroads of Preston Road and US Highway 380, and is just five minutes north of the bustling Dallas North Tollway cities of Frisco and Plano. The Town is home to first-rate schools receiving top marks in recent grades from TEA and state championship sports teams, over 400 acres of open space and parks, and other amenities. Access to the DFW area, coupled with a commitment to maintain a high standard of living has created rapid growth for the Prosper community. In November 2019, Prosper was recognized in two publications. U.S. News and World Report listed Prosper as one of the top 25 “greatest small towns to live in the U.S.”, while the Texas State Demographer estimated Prosper experienced the third greatest increase in population percentage (159.3%) in Texas between 2010 and 2018. This pace is expected to increase over the ensuing years. The 2010 Census population for the Town was 9,462, and the 2020 estimate is 28,380. 2,097 2,400 3,100 5,250 6,350 9,462 12,190 14,710 17,790 22,650 28,380 0 5,000 10,000 15,000 20,000 25,000 30,000 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 26 27 2020 Estimated Population: 28,380 2020 Assessed Valuation: $4,601,196,301 Median Age: 34.4* Median Household Income: $114,267* Number of Households (includes renter‐occupied apartments): 10,553 Square Miles: 27 Unemployment Rate: 3.3%* Prosper ISD Public Education 1,916           Kroger Grocery Store 512               Wal‐Mart Grocery/Retail Store 300               Town of Prosper Municipality 267               Lowe's  Home Improvement Store 115               Olive Garden Restaurant 110               Longo Toyota Automotive 84                 Dicks/Field & Stream Retail 80                 Gentle Creek Golf Course 76                 Texas Health Resources Healthcare Facility 70                 Percentage of Total 380 & 289 LP DD Bluestem LLC Orion Prosper Lakes LLC Northeast 423/380 LTD Kroger Texas LP Orion Prosper LLC GOP #2 LLC Westside RE Investors LP MQ Prosper Retail LLC Wal‐Mart Real Estate Business Trust * Data retrieved from Sperling's Best Places www.bestplaces.net $25,225,119 0.55% $16,158,626 0.35% $35,293,727 0.77% $30,744,085 0.67% $28,676,317 $33,534,821 0.73% 0.62% Taxable Assessed Value Taxable Assessed Value $81,913,266 1.78% $36,234,243 0.79% $55,238,116 1.20% $41,055,074 0.89% Demographics and Economic Statistics Major Employers: Major Taxpayers: 28 The Budget Process PURPOSEOF AN ANNUALBUDGET The basic purpose of the Town of Prosper Budget is to serve as a communication tool to residents, businesses, and employees regarding the Town's financial plan. The budget is designed to provide clear and accurate information to Town stakeholders with respect to how their local government is organized and how it operates. BUDGETDETAILS The Town's fiscal year is from October 1st to September 30th. Beginning October 1st, the approved budgets are appropriated to the various funds and departments. Amendments may be made to the budget during the fiscal year in accordance with Town Charter provisions. These amendments shall be by ordinance, and shall become an attachment to the original budget. Expenditures may not exceed appropriations at the department level without Town Council approval. The Town budgets for revenues and expenditures on a yearly basis. The final adoption of the Annual Budget takes place in September and the new fiscal year begins October 1. Final adoption of the budget by the Town Council shall constitute the official appropriations as proposed by expenditures for the current year and shall constitute the basis of official levy of the property tax as the amount of tax to be assessed and collected for the corresponding tax year. PREPARATIONOF THE ANNUAL BUDGETDOCUMENT Budget preparation requires careful consideration and usually begins with kickoff meetings when the Finance Director meets with Department Heads to review the budget preparation calendar and to establish the basis for budget submissions. In April, the Budget Preparation Manual is distributed to departments for review. Submissions include funding requests for personnel, improvements to public services, capital outlays and enhancement projects. Once received from departments, the Finance Department carefully reviews and evaluates each department's budget submissions for completion and line item consistency. The overall picture of estimated revenues and proposed expenditures is studied. Focusing on the Town Council's vision for Prosper and providing the most efficient and effective services to the Prosper citizens are the major considerations throughout the budget review process. From June through July, budget workshop sessions are held between the Town Manager and Department Heads. The Town Manager submits the proposed budget to Town Council and it is made public for review. The proposed operating budget includes proposed expenditures and the means of financing them. This eventually culminates into Town Council public hearings in August and possibly September. At this time, the Town Council may further revise the proposed budget as it deems necessary. The final adoption of the Annual Budget takes place in September when the budget is legally enacted through the passage of an ordinance. BUDGETADMINISTRATION The Fiscal Year begins and the approved budgets are then under the management of the responsible Department Head and ultimately the Town Manager. Department Heads are given much discretion to assign funds within their departmental budgets as needed and consult with the Town Manager on any significant variances from a given line item budget. Any revision that alters total expenditures of any department must be approved by the Town Council. Expenditures for goods or purchased services are documented by receipts,invoices, purchase orders or contracts. The Town Manager submits monthly financial reports as required by Town Charter and actively manages any shortfalls in revenues or overages in expenditures. Unless known to be immediately necessary or significant in value, budget amendments will be done towards the close of the fiscal year taking into account other possible savings within the fund. Encumbered amounts lapse at year end, meaning any encumbrances are canceled or reappropriated as part of the following year's budget. 29 Basis of Accounting/Budgeting    The budgetary and accounting policies contained in the budget document conform to generally accepted  accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB).  The accounts of the Town are organized on the basis of funds and account groups, each of which is  considered a separate budgetary and accounting entity. Within the budget, the Town's various funds are  grouped into the following categories of fund types:  Governmental Fund Types ‐ Include the General Fund, Debt Service Fund, Capital Project  Funds, and Special Revenue Funds. The budget is organized and operated on a modified accrual  basis of accounting. A financial measurement focus is utilized here as well. Under the modified  accrual  basis  of  accounting,  revenues  are  recorded  when  susceptible  to  accrual  (i.e.,  both  measurable  and  available).  Available  revenues  collected  within the  current  period  or  soon  thereafter are used to pay liabilities of the current period.  Expenditures represent a decrease in  net financial resources, and other than interest on general long‐term debt, are recorded when  the fund liability is incurred, if measurable. Interest on general long‐term debt is recorded when  due.   Proprietary Fund Types – Include the Enterprise Funds and Internal Service Funds. These are  accounted and budgeted for on a cost of services or “capital maintenance” measurement focus,  using  the  accrual  basis  of  accounting.  Under  the  accrual  basis of  accounting,  revenues  are  recognized when earned and expenses are recognized when incurred. For purposes of this budget  presentation, depreciation is not displayed and capital expenditures and bond principal payments  are shown as utilized by each fund.     Governmental Fund Types  Government Fund types are those through which most governmental functions of the Town are financed.  The acquisition, use, and balances of the Town’s expendable financial resources and the related liabilities  (except those accounted for in the Proprietary and Fiduciary Fund types) are accounted for through the  Governmental Fund Types.   General Fund – The General Fund is the general operating fund of the Town. It is used to account  for all revenues and expenditures except for those required to be accounted for in other funds.  Major functions financed by the General Fund include: Administration, Public Safety, Community  Services, Financial Services, HR, IT, Library, Building and Planning, and Parks and Recreation.   Special Revenue Funds – Special Revenue Funds are used to account for the proceeds of  specific revenue sources other than expendable trusts or major capital projects. The Special  Revenue Funds include, but are not limited to, TIRZ #1; TIRZ #2; Crime Control and Prevention  Special Purpose District; Fire Control, Prevention and Emergency Medical Services Special Purpose  District; Park Dedication/Improvement Fund; Impact Fee Funds; and Special Revenue Fund.   Debt Service Fund – The Debt Service Fund is used to account for the accumulation of resources  for, and the payment of, general long‐term debt principal, interest, and related costs.   30 Capital Projects Funds – The Capital Projects Funds are used to account for financial resources  to be used for the acquisition or construction of major capital items or facilities.      Proprietary Fund Types  Enterprise Funds are used to account for operations that are either financed or operated in a manner  similar  to  private  business  enterprises,  or  where  the  governing  body  has  decided  that  periodic  determination of revenues earned, expenses incurred, and/or net income is appropriate for capital  maintenance, public policy, management, control, accountability, or other purposes.   Utility Fund – This fund accounts for water, wastewater, and solid waste collection services for  the residents of the Town. All activities necessary to provide such services are accounted for in  the fund, including administration, operation, maintenance, financing and related debt service,  and billing and collection.  Stormwater Utility Fund – This fund accounts for the costs associated with the implementa tion  and ongoing administration of stormwater and drainage management needs of the Town. All  activities  necessary  to  provide  such  services  are  accounted  for  in  the  fund,  including  administration,  operation  maintenance,  financing  and  related  debt  service,  and  billing  and  collection.  Internal Service Funds – The Internal Service Funds include the Health Insurance Trust Fund  that accounts for the Town’s self‐insurance activities, and the Town’s Vehicle and Equipment  Replacement Fund which accounts for vehicle and equipment replacements.     31 Fund Overview Non ‐ Major Funds Major Funds Town of  Prosper Funds Governmental  Funds General Fund Impact Fee  Funds Debt Service  Fund Capital Projects  Fund Special  Revenue Funds Court  Technology  Fund Court Security  Fund Escrow Fund Park Dedication  Fund Park  Improvement  Fund Contributions  Fund TIRZ #1 Fund TIRZ #2 Fund Crime Control and  Prevention Special  Purpose District Fund Fire Control, Prevention,  and Emergency Medical  Services Special Purpose  District Fund Proprietary  Funds Enterprise  Funds Water/Sewer  Fund Storm Drainage  Fund Internal Service  Funds Vehicle and  Equipment  Replacement Fund Health Insurance  Trust Fund 32 Town of Prosper Annual Budget Calendar Budget Calendar AcƟons Planning  January ‐ March Department’s Budget  April ‐ May May 8 ‐ Town staff completes revenue and expenditure projecƟons through the end of the current fiscal year; prepares discreƟonary and non‐discreƟonary budget requests and related forms. May 12 ‐ Begin compilaƟon and discussions with Department Heads. Town Manager’s Budget  June ‐ July June 18 ‐ Strategic Planning/Budget Work Session with Town Council and Department Heads. July 24 ‐ Chief Appraiser cerƟfies appraisal rolls for taxing units. July 31 ‐ CerƟficaƟon of anƟcipated collecƟon rate by collector. Town Council’s Budget  August ‐ September August 3 ‐ CalculaƟon of no‐new‐revenue and voter‐approval tax rates. 72‐hour noƟce for meeƟng (Open MeeƟngs NoƟce). August 11 ‐ Town Council meeƟng to discuss tax rate; if proposed tax rate will exceed the no‐new‐revenue tax rate or the voter‐approval tax rate (whichever is lower), take record vote and schedule Public Hearings. Town Manager presents proposed budget for FY 2020‐2021. Proposed budget must be posted on website from this date unƟl adopted. August 12 ‐ “NoƟce of FY 2020‐2021 Budget Public Hearing” noƟce in newspaper and on Town website published at least seven days before the Public Hearing. August 18 ‐ Finance CommiƩee reviews Proposed Budget. August 21 ‐ 72‐hour noƟce for Public Hearing (Open MeeƟngs NoƟce). August 25 ‐ Public Hearing for budget. September 4 ‐ 72‐Hour noƟce for Public Hearing at which governing body will adopt tax rate (Open MeeƟngs NoƟce). September 8 ‐ Town Council meeƟng to consider passing ordinances adopƟng the FY 2020‐2021 budget and tax rate. Budget must be adopted before the tax rate, and both must be record votes. Taxing unit must adopt tax rate before September 30 or 60 days aŌer receiving cerƟfied appraisal roll, whichever is later. September 9 ‐ Final approved budget to be filed with Town Secretary. Submit ordinances to Collin and Denton County Tax Offices. Tax Assessor/Collector and Appraisal District noƟfied of current year tax rates. October 1 ‐ New fiscal year begins and taxes are billed by the Assessor/Collector. 33 *Original term end date of May 2020; Positions held over to November 2020 election due to COVID-19. Town Council Mayor Ray Smith Term: May 2022 Council Member Place 1 Marcus E. Ray Term: May 2022 Council Member Place 2 Craig Andres Term: May 2021 Council Member Place 3 Mayor Pro‐Tem Curry Vogelsang, Jr. Term: November 2020* Council Member Place 4 Meigs Miller Term: May 2022 Council Member Place 5 Jeff Hodges Term: November 2020* Council Member Place 6 Deputy Mayor Pro‐Temro Jason Dixon Term: May 2021 TOWN COUNCIL The Mayor and each of the  six (6)  Council Member places are elected at  large according to the Town  Charter. 34 Priority Levels: Urgent & Important "1"; Important to Begin or Continue "2"; As Time/Resources Allow "3"StatusPriorityStatus Update May 2020Staff MemberOriginal Estimated Completion Date4Goal 1 – Maintain Community Character5Enforce strategies to oppose the US 380 Bypass within ProsperIn progress - multi-year 1 Summer 2023 HJSummer 20236Ensure measures are taken to avoid construction of electric substations in inappropriate locationsIn progress - multi-year 1 Summer 2023 HJSummer 20237Complete US 380 Landscaping (Custer - Lovers) In progress - multi-year 2Fall 2021DRSummer 20188Apply for Parks and Recreation National AccreditationIn progress - multi-year 3Fall 2021DRFall 2020910Goal 1a – Ensure Quality Development11Update Comprehensive Plan Base Map, Demographics and StatisticsIn progress - current year 1Fall 2020JWFall 202012Conduct a complete update of the Comprehensive PlanOn hold1Fall 2022JWFall 202213Update non-residential development standards including enhance thoroughfare screening, and vision for DNT/US 380Complete3Fall 2019JWFall 201614Identify and Implement one key Public/Private Partnership project for DowntownOn-going3JW (EDC)Fall 201815Enhance Old Town Residential RevitalizationComplete3 Summer 2019 JWFall 201816Establish Compliance Date for Concrete Batch PlantsComplete1 Spring 2020 JWSpring 202017Amend the Code of Ordinances to allow more flexibility Complete1 Summer 2020 JWSummer 20201819Goal 1b – Maintain Safety and Security20Obtain and Maintain Texas Fire Chiefs Association Best Practices RecognitionComplete2 Winter 2019-2020 SBSpring 201721Ladder Truck put into service Complete2 Winter 2019-2020 SBWinter 2019-202022Obtain & Maintain American Heart Association Mission Lifeline Status On-going2 Summer 2021 SBSummer 201923Traffic Unit will specialize in all aspects of roadway safetyCompleteSpring 2020DKSpring 202024Establish a permanent Emergency Operations Center (EOC) for the TownIn progress - multi-year 2TBDSBTBD25Cyber-security posture review/auditIn progress - multi-year 2Fall 2021LJFall 202126Security at water towers and pump stationsIn progress - multi-year 3 Winter 2021-2022 FJWinter 2021-20222728Goal 1c – Provide Efficient and Effective Utilities, Roads and Infrastructure29Develop a railroad crossing strategy.Complete1 Winter 2019-2020 HWFall 201930Complete construction Fishtrap Elevated Storage Tank (South)In progress - current year 1Fall 2020HWSummer 201931Complete construction 24" WL Connection from LPP EST to DNT/42" to CoitComplete1 Spring 2020 HWSummer 201932Complete construction Lower Pressure Plane Pump Station and Transmission LineIn progress - multi-year 1 Summer 2023 HWSummer 202133Complete construction Fishtrap Rd. from FM 1385 to Dallas North Tollway (two Sections)Complete1Fall 2019HWSummer 201534 > from FM 1385 to Gee Rd.35 > from Gee Rd. to Dallas North Tollway - asphalt construction completed in Aug. 201636Complete design Coit Road (First - Frontier) In progress - current year 2 Winter 2020-2021 HWFall 201837Complete design Prosper Trail (Coit - Custer) Complete2 Spring 2020 HWFall 201838Collin County complete construction Frontier Parkway (BNSF Overpass)In progress - multi-year 2 Spring 2023 HWSummer 202139Complete construction Cook Lane (E/W Collector - First), Phase 1In progress - multi-year 1 Spring 2021 HWSummer 201940Complete construction Cook Lane (End - E/W Collector), Phase 2In progress - current year 1 Summer 2020 HWSummer 201941TxDOT complete construction FM 2478 (US 380 - FM 1461)In progress - multi-year 2 Winter 2022-2023 HWSummer 2022Major Initiatives 2019 - 202035 StatusPriorityStatus Update May 2020Staff MemberOriginal Estimated Completion Date42TxDOT complete construction US 380 (US 377 - Denton County Line) In progress - multi-year 2 Spring 2024 HWSummer 202543TxDOT complete construction FM 1461 (SH 289 -CR 165)In progress - multi-year 2Fall 2026HW2022-202744Complete construction First Street (Coit - Custer)In progress - multi-year 1 Winter 2022-2023 HW Winter 2022-202345Complete construction Victory Way (Coleman - Frontier)In progress - current year 1 Winter 2020-2021 HW Winter 2020-202146Complete construction of Fishtrap and Teel IntersectionIn progress - current year 1 Summer 2020 HW Summer 202047Complete construction of Fishtrap (Teel Parkway - Middle School): Segments 1-3In progress - current year 1 Summer 2020 HW Summer 202048Complete construction of Fishtrap (Middle School - Elementary School): Segment 4In progress - multi-year 1 Summer 2021 HWSummer 202149Complete construction of Fishtrap Road (Elementary School - DNT)In progress - multi-year 1Fall 2022HWFall 202250Complete construction of Prosper Trail and DNT IntersectionIn progress - multi-year 2 Summer 2021 HWSummer 202151Complete construction of Prosper Trail (Coit - Custer), 2 lanesIn progress - multi-year 1 Summer 2021 HWSummer 202152Complete Infrastructure Risk and Resilience AssessmentIn progress - multi-year 1 Winter 2021-2022 FJSummer 202153NTTA complete construction DNT Main LanesIn progress - multi-year 1 Spring 2026 HWSpring 202654Emergency Response Plan for Public Works In progress - multi-year 1 Winter 2021-2022 FJSummer 202155Update CMOMIn progress - current year 1 Winter 2020-2021 FJSpring 202156Town Road Assessment ProgramIn progress - multi-year 2 Winter 2022-2023 FJSummer 202257Amend the Thoroughfare Plan to address roadway alignment accuracy issues and overpass on First StreetComplete1 Spring 2020 JWSpring 202058Construct silent crossings at First Street and Fifth StreetIn progress - current year 2Fall 2020HWFall 20205960Goal 2 – Maintain a Quality Town Workforce61Pursue Organizational Excellence through staff development, training, and industry best practices recognitionOn-going2CS (JE)6263Goal 3 – Ensure Fiscal Stewardship64Pursue targeted, innovative grant opportunities to optimize operations.On-going1CS (BP)65Evaluate the Town's ERP and inspections software systems for new and expanded capabilities or replacement In progress - multi-year 2Fall 2022 CS (BP)Fall 202266Develop a long-term plan for staffing, Town Facilities, and infrastructure financingOn-going1CS (BP)67Coordinate the activities of a Bond Committee and present their recommendations to the Town Council Complete1 Summer 2020 CSSummer 202068Implement agreed upon strategies for dealing with revenue caps Complete1 Summer 2020 CSFall 202069Become a member of NTMWD which will reduce our wholesale water ratesIn progress - multi-year 2Fall 2025HJFall 20257071Goal 4 – Maintain Proactive Communication with Engaged Residents72Create a graphic identity policy and branding style guidelines for printed and digital materialsOn hold2 Winter 2021-2022 RBWinter 2020-202173Conduct a resident communication survey to determine preferred methods and effectiveness of communication In progress - current year 3 Winter 2020-2021 RBWinter 2020-202174Make Smart Meter data accessible to residentsIn progress - current year 3 Winter 2020-2021 CS (BP) Winter 2020-202175Conduct CPR Training for Prosper Residents (Friends & Family)On-going2SBSummer 2019 76Implement effective, new social media toolsOn-going2RBFall 20187778Goal 5 – Provide Quality Recreation Opportunities and Town Facilities79Goal 5a – Maximize Recreation and Leisure Opportunities80Evaluate Downtown Parkland/Open Space optionsComplete1Winter 2020-2021 DR Summer 201981Update the Parks, Recreation, and Open Space Master PlanOn hold1Fall 2023DRFall 202382Adoption of Hike and Bike Master PlanIn progress - current year 1Fall 2020DRFall 202083Develop Master Plan for Hays ParkComplete2 Summer 2020 DRSummer 20208436 StatusPriorityStatus Update May 2020Staff MemberOriginal Estimated Completion Date85Goal 5b – Improve Town Facilities86Plan and prioritize future facility needsComplete1 Summer 2020 CS (BP) Winter 2020-202187Construct and occupy Public Safety facilityIn progress - current year 1Fall 2020 HW/DKFall 202088Develop a Public/Private Partnerships with the communications industryComplete2 Summer 2020 CS (LJ)Fall 202089Develop a Data Transmission Infrastructure plan to link Town facilitiesOn-going1Fall 2020 CS (LJ)Fall 202090Develop a specification / standard to ensure dark fiber connectivity is included in future Town facility project costsOn-going2LJ91Construct Frontier Park Storage FacilityOn Hold1Fall 2020DRFall 20209293Goal 6 – Engage in Effective Intergovernmental Relations94Leverage intergovernmental relationships to achieve regional transportation solutionsOn-going1HJ95Continue and improve regular communications with PISD to coordinate plans for infrastructure improvements.On-going2HW96Coordinate with the Counties and TxDOT to ensure local interests are considered on major roadway projects.On-going2HW97Develop a Legislative AgendaIn progress - current year 2 Winter 2020-2021 HJ98Implement a cyber mutual aid agreement with surrounding municipalitiesIn progress - current year 2 Winter 2020-2021 LJ99# of Projects:% of totalCurrent Year % Complete*18 Complete25%55%15 In progress - current year* 21%24 In progress - multi-year 33%12 On-going16%4On hold5%73Total100% Based upon the January 2020 Staff and Council Strategic Planning Sessions *current year refers to projects expected to be complete by Winter 2020-202137 Organizational Chart38 Fund Department Position Type ACTUAL 2017‐2018 ACTUAL 2018‐2019 ADOPTED 2019‐2020 REVISED 2019‐2020 ADOPTED 2020‐2021 GENERAL FUND Town Manager*1.00 1.00 1.00 1.00 2.00 Town Secretary 4.00 4.00 4.00 5.00 2.50 Finance 7.00 7.00 7.00 7.00 7.00 Human Resources 3.00 4.00 4.00 4.00 4.00 Information Technology 2.00 3.00 3.00 3.00 6.00 Communications 0.00 0.00 0.00 0.00 2.50 Court 3.50 4.00 4.00 4.00 4.00 Police 30.00 36.00 40.00 40.00 45.00 Dispatch 9.00 11.00 11.00 11.00 13.00 Fire 40.00 41.00 41.00 47.00 50.00 On‐call temporary pool 15.00 15.00 15.00 15.00 15.00 Fire Marshal 2.00 3.00 3.00 3.00 4.00 Inspections 15.00 16.00 16.00 16.00 16.00 Code Compliance 2.00 2.00 3.00 3.00 3.00 Planning 5.00 5.00 5.00 5.00 5.00 Streets 5.00 6.00 8.00 8.00 8.00 Parks 22.00 26.00 27.00 27.00 27.00 Library 6.50 6.50 6.50 6.50 6.50 Engineering 7.00 10.00 12.00 12.00 12.00 Subtotal Full‐Time 162.00 183.00 193.00 199.00 214.00 Subtotal Part‐Time 2.00 2.50 2.50 3.50 3.50 Subtotal Temporary 15.00 15.00 15.00 15.00 15.00 Total General Fund 179.00 200.50 210.50 217.50 232.50 WATER/SEWER FUND Utility Billing 4.00 4.00 4.00 4.00 4.00 Water 21.00 24.00 25.00 25.00 27.00 Engineering 0.00 0.00 4.00 4.00 4.00 Wastewater 9.00 12.00 14.00 14.00 15.00 Subtotal Full‐Time 34.00 40.00 47.00 47.00 50.00 Subtotal Part‐Time 0.00 0.00 0.00 0.00 0.00 Total Water/Sewer Fund 34.00 40.00 47.00 47.00 50.00 DRAINAGE UTILITY FUND Total Drainage Utility Fund All Full‐time 2.00 2.00 2.00 2.00 2.00 Position Type ACTUAL 2017‐2018 ACTUAL 2018‐2019 ADOPTED 2019‐2020 REVISED 2019‐2020 ADOPTED 2020‐2021 ALL FUNDS Total Full‐Time 198.00 225.00 242.00 248.00 266.00 Total Part‐Time 2.00 2.50 2.50 3.50 3.50 Total Temporary 15.00 15.00 15.00 15.00 15.00 Total All Funds 215.00 242.50 259.50 266.50 284.50 * Previously the Town Manager position was a contract position. A full‐time employee is added in FY 20/21. Authorized Positions 39 40 ACTUAL 2018‐2019 PROJECTED 2019‐2020 ADOPTED 2020‐2021 ESTIMATED RESOURCES REVENUES: Taxes                     29,663,922                      34,120,984                      36,452,310  Inter‐governmental                           106,906                            432,717                            914,672      License, Fees & Permits                       7,834,258                        6,575,808                        6,174,475      Charges for Services                     23,831,240                      26,991,662                      28,814,016      Fines & Warrants                           486,868                            350,000                            400,000  Investment Income                       1,098,782                            632,950                            278,550  Miscellaneous Revenue                       1,480,252                        4,751,336                            977,211  Impact Fees                       9,830,659                        9,984,305                        7,850,000  Subtotal‐Revenues 74,332,887$                 83,839,762$                 81,861,234$                  OTHER RESOURCES: Transfers In 4,568,093                     3,011,769                     2,550,325                      78,900,980$                 86,851,531$                 84,411,559$                  ESTIMATED USES Direct Expenditures by Function: General Government/Central Services 14,739,520                   12,113,498                   13,259,700                    Public Safety 14,619,341                   14,482,106                   16,627,469                    Community Services 4,189,032                     4,462,007                     6,340,459                      Streets & Highways 4,184,055                     3,180,127                     3,272,379                      Development Services 2,686,602                     2,796,535                     3,371,304                      Utility Services 12,441,811                   15,387,883                   17,080,338                    Engineering 1,209,670                     1,460,062                     2,031,806                      Debt Service 9,489,924                     11,201,618                   11,646,602                    Economic Infrastructure Development 1,532,547                     3,364,110                     2,736,035                      Impact Fee Infrastructure Development 7,715,488                     6,812,290                     7,842,500                      Subtotal‐Expenditures 72,807,990$                 75,260,236$                 84,208,592$                   Transfers Out 6,649,708                     5,821,831                     1,359,294                      79,457,698$                 81,082,067$                 85,567,886$                  EXCESS (DEFICIENCY)(556,718)$                     5,769,464$                   (1,156,328)$                   BEGINNING FUND BALANCE 34,009,839$                 33,453,121$                 39,222,585$                  EXCESS (DEFICIENCY)(556,718)$                     5,769,464$                   (1,156,328)$                   ENDING FUND BALANCE 33,453,121$                 39,222,585$                 38,066,258$                  TOTAL ESTIMATED RESOURCES: TOTAL ESTIMATED USES: CONSOLIDATED FUND SUMMARY BY YEAR 41 GENERAL FUND DEBT SERVICE  FUND IMPACT FEE    FUNDS UTILITY FUNDS ESTIMATED RESOURCES REVENUES: Taxes 24,039,308               7,549,503                  ‐                                  ‐                                  Inter‐governmental 414,672                     ‐                                  ‐                                  ‐                                      License, Fees & Permits 5,589,975                 ‐                                 ‐                                 284,500                         Charges for Services 845,275                    ‐                                 ‐                                  24,542,532                   Fines & Warrants 400,000                    ‐                                 ‐                                 ‐                                  Investment Income $85,000 45,000                      42,000                      59,200                       Miscellaneous Revenue $252,350 ‐                                 200,000                    333,661                     Impact Fees ‐                                 ‐                                  6,850,000                 ‐                                  Subtotal‐Revenues 31,626,580$            7,594,503$              7,092,000$              25,219,894$             OTHER RESOURCES: Transfers In 1,071,820                 ‐                                 ‐                                 ‐                                  32,698,400$            7,594,503$              7,092,000$              25,219,894$             ESTIMATED USES Direct Expenditures by Function: General Government/Central Services 5,598,394                 ‐                                 ‐                                  2,570,664                  Public Safety 13,710,949              ‐                                 ‐                                 ‐                                  Community Services 4,605,459                 ‐                                 ‐                                 ‐                                  Streets & Highways 3,272,379                 ‐                                 ‐                                 ‐                                  Development Services 3,371,304                 ‐                                 ‐                                 ‐                                  Utility Services ‐                                 ‐                                 ‐                                  17,080,338               Engineering 2,031,806                 ‐                                 ‐                                 ‐                                  Debt Service ‐                                  7,699,741                 ‐                                  3,946,861                  Economic Infrastructure Development ‐                                 ‐                                 ‐                                 ‐                                  Impact Fee Infrastructure Development ‐                                 ‐                                  7,842,500                 ‐                                  Subtotal‐Expenditures 32,590,291$            7,699,741$              7,842,500$              23,597,863$              Transfers Out ‐                                 ‐                                 ‐                                  1,359,294                  32,590,291$            7,699,741$              7,842,500$              24,957,157$             EXCESS (DEFICIENCY)108,109$                  (105,238)$                (750,500)$                262,737$                   BEGINNING FUND BALANCE 11,483,495$            2,632,100$              7,353,096$              9,331,480$               EXCESS (DEFICIENCY)108,109$                  (105,238)$                (750,500)$                262,737$                   ENDING FUND BALANCE 11,591,604$            2,526,862$              6,602,596$              9,594,217$               TOTAL ESTIMATED RESOURCES: TOTAL ESTIMATED USES: CONSOLIDATED FUND SUMMARY FISCAL YEAR 2020‐2021 42 SPECIAL REVENUE  FUNDS INTERNAL SERVICE  FUNDS COMBINED   FUNDS ESTIMATED RESOURCES REVENUES: Taxes 4,863,499                  ‐                                                36,452,310  Inter‐governmental 500,000                                                ‐                      914,672      License, Fees & Permits                      300,000  ‐                                            6,174,475      Charges for Services                             ‐                  3,426,209                 28,814,016      Fines & Warrants                             ‐ ‐                                                400,000  Investment Income 20,350                       27,000                                           278,550  Miscellaneous Revenue 52,200                       139,000                                         977,211  Impact Fees 1,000,000                  ‐                                                  7,850,000  Subtotal‐Revenues  $              6,736,049  3,592,209$               81,861,234$             OTHER RESOURCES: Transfers In ‐                                  1,478,505                  2,550,325                  6,736,049$               5,070,714$               84,411,559$             ESTIMATED USES Direct Expenditures by Function: General Government/Central Services 271,246                     4,819,396                  13,259,700               Public Safety 2,916,520                  ‐                                  16,627,469               Community Services 1,735,000                  ‐                                  6,340,459                  Streets & Highways ‐                                  ‐                                  3,272,379                  Development Services ‐                                  ‐                                  3,371,304                  Utility Services ‐                                  ‐                                  17,080,338               Engineering ‐                                  ‐                                  2,031,806                  Debt Service ‐                                  ‐                                  11,646,602               Economic Infrastructure Development 2,736,035                  ‐                                  2,736,035                  Impact Fee Infrastructure Development ‐                                  ‐                                  7,842,500                  Subtotal‐Expenditures 7,658,801$               4,819,396$               84,208,592$              Transfers Out ‐                                  ‐                                  1,359,294                  7,658,801$               4,819,396$               85,567,886$             EXCESS (DEFICIENCY)(922,752)$                 251,318$                   (1,156,328)$              BEGINNING FUND BALANCE 3,910,510$               4,511,905$               39,222,585$             EXCESS (DEFICIENCY)(922,752)$                 251,318$                   (1,156,328)$              ENDING FUND BALANCE 2,987,758$              4,763,223$              38,066,258$             TOTAL ESTIMATED RESOURCES: TOTAL ESTIMATED USES: 43 Combined Graphs Taxes $36,452,310  Inter‐governmental $914,672 License, Fees & Permits $6,174,475  Charges for Services $28,814,016  Fines & Warrants $400,000  Investment Income $278,550  Miscellaneous $977,211  Impact Fees $7,850,000  All Funds Revenues by Type General Government $13,259,700  Public Safety $16,627,469  Community Services $6,340,459  Streets & Highways $3,272,379  Development Services $3,371,304  Utility Services $17,080,338  Engineering $2,031,806  Debt Service $11,646,602  Economic Infrastructure  Development $2,736,035  Impact Fee Infrastructure  Development $7,842,500  All Funds Expenditures by Type 44 Fiscal Year General Fund I & S Fund Total 2015‐16 0.361074 0.158926 0.520000 2016‐17 0.367500 0.152500 0.520000 2017‐18 0.367500 0.152500 0.520000 2018‐19 0.367500 0.152500 0.520000 2019‐20 0.367500 0.152500 0.520000 2020‐21 0.367500 0.152500 0.520000 As Adopted Property Tax Rate Distribution General and I & S Funds 0.0 0.1 0.2 0.3 0.4 0.5 0.6 General Fund I & S Fund General Fund 71% I & S Fund 29% Tax Rate Distribution FY 2020‐2021 General  Fund 71% I & S  Fund 29% FY 2017‐2018 General  Fund 71% I & S  Fund 29% FY 2016‐2017 General  Fund 71% I & S  Fund 29% FY 2018‐2019 General  Fund 71% I & S  Fund 29% FY 2019‐2020 General  Fund 69% I & S  Fund 31% FY 2015‐2016 45 Source:  The Texas State Comptrollers Website The Town's three major categories (Retail trade, Manufacturing, and Food Services) make up approximately 60% of the Town's sales tax collections. Sales taxes contribute approximately 17.7% of General Fund revenues and are the second largest source of revenue for the General Fund budget. The Town examines the market conditions in Prosper and the Metroplex in budgeting sales tax conservatively year to year.   Notes: The Town held an election May, 2018 to create two Special Purpose Districts for Crime and Fire that are supported by a quarter of a percent of sales tax collected in the Town. Sales Taxes General, Special Purpose Districts, and EDC Funds $1,938 $2,471 $2,795 $3,257 $3,997  $5,071  $6,339 5,374 6,112 $ 6,295  2,606  3,038 $ 3,130  $646 $824 $932 $1,086 $1,332 $1,690 $2,173 $2,606 $3,038 $3,130   $‐  $2,000  $4,000  $6,000  $8,000  $10,000  $12,000  $14,000 ThousandsEDC Sales Tax SPDs Sales Tax Town Sales Tax 46     Times Tax Rate (Per $100)  0.52 Certified Freeze Adjusted Taxable Value Increased 20% New Construction Totaled $360,557,369 Ad Valorem Taxes Total Freeze Adjusted Taxable Value  $               4,601,196,301  One Penny on the Tax Rate $460,120    Times Anticipated Tax Collections 100%   Plus Actual Tax on Freeze $1,829,771  Property Valuations & Ad Valorem Taxes General and I & S Funds    TOTAL TAX LEVY $25,755,992  1,205,781 1,253,321 1,447,466 1,753,255 2,129,311 2,546,144 3,114,007 3,666,923 4,209,067 4,601,196 324,387 321,662 351,317 378,651 423,062 461,940 495,762 523,567 543,030 545,324  $‐  $100,000.00  $200,000.00  $300,000.00  $400,000.00  $500,000.00  $600,000.00  $‐  $500,000  $1,000,000  $1,500,000  $2,000,000  $2,500,000  $3,000,000  $3,500,000  $4,000,000  $4,500,000  $5,000,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020Thousands Certified Net Assessed Taxable Valuations Uses ARB approved Totals Avg Home Taxable Value from Collin County Source:  Collin CAD and Denton CAD Certified Totals 2011‐2020 47 Impact Fee Revenues Impact Fee Funds Texas Local Government Code Chapter 395 requires an impact fee analysis before impact fees are set. Chapter 395 requires that land use assumptions and capital improvement plans be updated at least every five years, and the Town of Prosper last performed an impact fee analysis in 2017. During FY 2016‐2017, Council adopted land use assumptions and a capital improvements plan establishing impact fees for water, wastewater, and roadways by amending Article, 10.02 "Capital Improvements and Impact Fees," of the Town of Prosper Code of Ordinances. Town of Prosper's Code of Ordinances, Section 10.02.001 purpose of impact fees is to assure the provision of adequate public facilities to serve new development in the Town by requiring each such development to pay its share of the costs of such improvements by and attributable to such new development. The budget reflects a conservative revenue forecast for impact fees based on growth that is taking place, but not at the rate reflected in previous years. $9,830,659 9,984,305  $7,850,000   $‐  $2,000,000  $4,000,000  $6,000,000  $8,000,000  $10,000,000  $12,000,000 2018‐2019 Actual 2019‐2020 Projected 2020‐2021 Budget 48 Consumption % of total Customer Type of Business (gallons) Usage Prosper Independent School District School District 11,823,650 0.51% Lattimore Materials Ready‐Mix Concrete Mfg 10,828,169 0.47% Argos Ready Mix Ready‐Mix Concrete Mfg 9,882,870 0.43% SiteOne Landscape Supply Landscape Supplier 5,430,000 0.23% Windsong Ranch Community Association Homeowner's Association 4,018,200 0.17% 380 & 289 LP Shopping Center 3,969,499 0.17% Northeast 423/380 LTD Shopping Center 3,868,500 0.17% Kroger Grocery Store 3,384,500 0.15% Preston Development, LTD Shopping Center 2,933,299 0.13% Prosper Car Wash Auto Detailer 2,765,700 0.12% Water and Wastewater Revenues Water & Sewer Fund Council approved increases to water rates to be phased in over three years beginning with Fiscal Year 2017‐2018. This represented the first increase to Town customers since 2012 despite substantial increases by our water providers over the last several years. Staff reviews the billed water and wastewater rates each year to ensure the rates approved are warranted in order to expand the Town's water and sewer infrastructure, as well as to continue providing our customers with the best service possible. Water and wastewater charges amount to ninety percent of the revenue collected by the Water and Sewer fund. During the FY 2019‐2020 budget process staff recommended to Council to not phase in the third year of water and wastewater rate increases due to the increased accounts in the Town.   Council approved the recommendation along with aligning the commercial base rate charge for water to  mirror the residential base rate charge. The only change to the water and wastewater rates for FY 2020‐2021 will be an increase from 1.0 times to 1.5 times in‐town rates for customers located outside of Town limits. The Town will continue to look at rates to ensure that fund balance reserves are maintained.   Ten Largest Water Customers 12,015,127  14,012,876 14,203,322  6,769,595 7,128,716  8,012,010   $‐  $2,000,000  $4,000,000  $6,000,000  $8,000,000  $10,000,000  $12,000,000  $14,000,000  $16,000,000 2018‐2019 Actual 2019‐2020 Projected 2020‐2021 Budget  Water Wastewater 49 50 GENERAL FUND 51 52 General Fund Description The General Fund is the operating fund of the Town. The General Fund receives and accounts for all general tax revenues and other receipts that are not restricted by law or contractual agreement to some other designated fund. The General Fund includes a greater variety and amount of revenues, and finances a wider range of governmental activities than any other fund. The primary revenue sources for the General Fund are property taxes, sales taxes, franchise fees, license and permit fees, fines and warrants, and miscellaneous general revenues. The General Fund accounts for general purpose expenditures for most government functions. Operations in the General Fund provide basic services such as Administration, Police Services, Fire Services, Public Works, Community Services, Development Services, and Engineering. Included for each operational area is an organizational chart, program description, goals and objectives, personnel summary, and an expenditure summary.  53 Fiscal Year Days Over Minimum Reserve Value of Each Day 2016‐2017 111 61,280$          2017‐2018 75 77,584$          2018‐2019 22 88,128$          2019‐2020 48 82,981$          2020‐2021 38 90,529$          General Fund  Fund Balance The Town Charter proposes a legal restriction on a Contingent Reserve of the General Fund in the amount of twenty percent (20%). It is the goal of the Town to achieve and maintain an unassigned fund balance in the General Fund equal to five percent (5%) of budgeted expenditures for unanticipated expenditures, unforeseen revenue fluctuations, or other adverse circumstances. This amount is in addition to the twenty percent (20%) restricted fund balance amount required by the Town Charter. In FY 2018‐2019, Council approved one‐time capital expenditures by utilizing a strong unrestricted fund balance. This helped fund roads and equipment versus issuing debt, while still maintaining the required reserves per charter and policy.   $‐  $2,000,000  $4,000,000  $6,000,000  $8,000,000  $10,000,000  $12,000,000  $14,000,000 2016‐2017 Actual 2017‐2018 Actual 2018‐2019 Actual 2019‐2020 Projected 2020‐2021 Budget Unrestricted Contingency per Charter 5% Reserve Over Minimum Reserve 54 Revenue Category FY 2021 Adopted % of Total Property Tax $ 18,246,167 55.8% Sales Tax 5,793,141 17.7% Franchise Fees 1,792,875 5.5% License, Fees & Permits 3,575,100 10.9% Charges for Services 845,275 2.5% Fines & Warrants 400,000 1.2% Grants 414,672 1.3% Investment Income 85,000 0.3% Transfers In 1,071,820 3.3% Miscellaneous 252,350 0.8% Park Fees 222,000 0.7% Revenue Total $ 32,698,400 100.0% Other $222,000 General Fund Revenues  By Source Property Tax 55.8% Sales Tax 17.7% Franchise Fees 5.5% License, Fees & Permits 10.9% Charges for Services 2.5% Fines & Warrants 1.2% Grants 1.3% Investment Income 0.3% Transfers In 3.3%Miscellaneous 0.8%Park Fees 0.7% 55 Department FY 2021 Adopted % of Total Administration $ 5,598,394 17.3% Police Services 5,997,484 18.4% Fire Services 7,713,465 23.7% Public Works 3,272,379 10.0% Community Services 4,605,459 14.1% Development Services 3,371,304 10.3% Engineering 2,031,806 6.2% Expense Total $ 32,590,291 100.0% Other $2,031,806 General Fund Appropriations By Department Administration 17.3% Police Services 18.4% Fire Services 23.7% Public Works 10.0% Community  Services  14.1% Development Services 10.3% Engineering 6.2% 56 FUND BALANCE AND RESERVE POSITIONINGFUNDACCOUNT TYPEACTUAL2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESProperty Tax14,663,044                16,580,933                16,904,305                18,246,167                   19,326,837                20,479,847                21,700,688                22,780,395                Sales Tax4,943,218                  5,077,533                  5,626,156                  5,793,141                     6,085,798                  6,386,788                  6,576,411                  6,771,724                  Franchise Fees1,671,416                  1,731,375                  1,716,666                  1,792,875                     1,955,541                  1,979,071                  2,013,565                  2,049,051                  License, Fees & Permits4,725,967                  4,315,353                  4,532,988                  3,575,100                     $3,952,439 $3,950,639 $3,953,785 $3,951,876Charges for Services428,911                      435,847                      507,860                      845,275                         885,425                      928,918                      974,570                      1,022,489                  Fines & Warrants486,868                      474,163                      350,000                      400,000                         412,000                      412,000                      412,000                      412,000                      Grants106,906                      458,672                      432,717                      414,672                         227,000                      52,000                        55,000                        55,000                        Investment Income367,860                      300,249                      200,000                      85,00086,70088,43490,20392,007Transfers In881,542                      989,087                      989,087                      1,071,820 1,103,975 1,137,094 1,171,207 1,206,343Miscellaneous197,67399,000116,890                      252,350252,900252,510252,520252,530Park Fees320,070                      270,280                      98,654                        222,000                         255,280                      254,380                      264,380                      264,380                      TOTAL REVENUES28,793,476$              30,732,492$              31,475,323$              32,698,400$                  34,543,894$              35,921,680$              37,464,328$              38,857,794$             EXPENDITURESAdministration7,343,231                  5,139,289                  4,925,355                  5,598,394                     5,529,530                  5,695,416                  5,866,278                  6,042,267                  Police Services4,289,446                  5,631,207                  5,297,679                  5,997,484                     6,034,946                  6,215,994                  6,402,474                  6,594,548                  Fire Services7,910,276                  7,676,989                  7,676,989                  7,713,465                     7,796,158                  8,030,043                  8,270,944                  8,519,072                  Public Works4,184,055                  3,213,735                  3,213,735                  3,272,379                     3,344,550                  3,444,887                  3,548,233                  3,654,680                  Community Services4,102,973                  4,736,198                  4,459,571                  4,605,459                     4,428,623                  4,561,481                  4,698,326                  4,839,276                  Development Services2,686,602                  3,238,239                  2,838,239                  3,371,304                     3,220,585                  3,317,203                  3,416,719                  3,519,220                  Engineering1,209,670                  1,839,369                  1,461,752                  2,031,806                     1,987,760                  2,047,393                  2,108,815                  2,172,079                  Future Police Positions‐                                   ‐                                   ‐                                   ‐                                       418,548                      727,847                      1,042,001                  1,370,482                  Future Fire Positions‐                                   ‐                                   ‐                                   ‐                                       349,820                      710,135                      1,081,259                  1,463,516                  TOTAL EXPENDITURES31,726,253$              31,475,026$              29,873,320$              32,590,291$                  33,110,520$              34,750,398$              36,435,048$              38,175,141$             Net Period Excess/(Deficit) (2,932,777)$               (742,534)$                   1,602,003$                108,109$                        1,433,374$                 1,171,282$                 1,029,280$                682,653$                   NET CHANGE IN FUND BALANCE(2,932,777)$               (742,534)$                   1,602,003$                108,109$                        1,433,374$                 1,171,282$                 1,029,280$                682,653$                    BEGINNING FUND BALANCE12,814,269$              9,881,492$                 9,881,492$                 11,483,495$                  11,591,604$              13,024,978$              14,196,260$              15,225,540$             ENDING FUND BALANCE9,881,492$                9,138,958$                11,483,495$             11,591,604$                 13,024,978$             14,196,260$             15,225,540$             15,908,193$             BALANCE OF UNRESTRICTED FUNDS9,881,492$                9,138,958$                11,483,495$             11,591,604$                 13,024,978$             14,196,260$             15,225,540$             15,908,193$             Less:  Contingency per Charter6,345,251                  6,295,005                  5,974,664                  6,518,058                     6,468,430                  6,662,483                  6,862,358                  7,068,228                     5% Reserve1,586,313                  1,573,751                  1,493,666                  1,629,515                     1,617,108                  1,665,621                  1,715,589                  1,767,057                  AMOUNT OVER (UNDER) MINIMUM RESERVE TARGET1,949,929$                1,270,201$                4,015,165$                3,444,031$                   4,939,440$                5,868,156$                6,647,593$                7,072,908$                % AMOUNT OVER MINIMUM RESERVE TARGET6%4%13%11%15%17%18%19%AMOUNT OVER (UNDER) IN DAYS OPERATING COST2215483854616667General Fund Summary57 General Fund Overview General Fund Administration Town Manager's  Office Town Secretary's  Office Finance Human  Resources Information  Technology Communications Municipal  Court Non‐ Departmental Police Services Operations Dispatch Fire Services Operations Marshal Public Works Streets Facilities  Management Community  Services Park  Administration Park  Operations Park  Recreation Library Development  Services Building  Inspections Code  Compliance Planning Engineering Engineering 58 DEPARTMENT:DIVISION: Administration Town Manager's Office ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Commercial taxable value as a percentage of total taxable value 14.6% 14.2% 16.4% Percentage change in taxable commercial property values 41.7% 11.5% 26.0% EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Certified Tax Roll ‐ percentage change from prior year 17.8% 14.8% 9.3% New property value as a percentage of taxable value growth 70.4% 76.5% 91.9% Full‐time staff turnover as a percentage of total workforce 10.7% 10.9% 10.8% TOWN OF PROSPER PROGRAM DESCRIPTION The Town Manager’s office oversees all community functions and services by directing, motivating, and providing leadership to the various departments of the Town. The Town Manager provides administrative guidance to the Town Council and is responsible for the administration of all affairs of the Town with only those exceptions specified in the Town Charter. The Town Manager and Executive Team serve as liaisons between the Town Council, residents, and staff, in order to:  • Better serve our community by providing exceptional customer service and promoting lasting success  • Communicate and accomplish Town Council policies and initiatives  • Cultivate a strong and dynamic future for Prosper  GOALS AND OBJECTIVES Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure • Continue to work with wireless providers to expand Town cellular phone service. • Begin implementation of all approved bond programs.  Town Council Goal 2 ‐ Maintain a Quality Workforce                                                                                                                                                         • Continue to expand the continuous improvement program. Town Council Goal 3 ‐ Ensure Fiscal Stewardship        • Oversee budget development and administer the annual budget and capital improvement projects adopted by Town Council.                      • Submit for Budget Excellence Award and Popular Annual Financial Reporting Award. • Continue the multi‐year budgeting process conservative planning during economic challenges and tax limitation. Town Council Goal 5b ‐ Improve Town Facilities • Complete the construction of Town Hall finish out space and the public works expansion.  59 DEPARTMENT:DIVISION: Administration Town Manager's Office TOWN OF PROSPER EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           212,545  219,944$              $           543,266  Operations                503,800  455,218                              136,361  Transfers 623                       132                                             388  TOTAL  $           716,968   $           675,294  $           680,015  PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Executive Director of Administrative Services 1.0 1.0 1.0 Town Manager*0.0 0.0 1.0 TOTAL 1.0 1.0 2.0 * Previously the Town Manager position was a contract position. Town Manager Ex. Director of  Development and  Infrastructure  Services Fire Chief Police Chief Ex. Director of  Community  Services Ex. Director of  Administrative  Services 60 DEPARTMENT:DIVISION: Administration Town Secretary's Office ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Board and Commission Applications Processed                         36                          41                          45  Registered Voters                  14,406                  17,162                   18,560  Public Information Requests (PIRs) processed                       195                       279                       365  EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Meeting notices and other public notices posted on Town bulletin board and  website in accordance with Open Meetings Act 100% 100% 100% Registered voters as a percentage of population 56% 60% 60% Responses to PIR's within 10 business days 100% 100% 100% TOWN OF PROSPER PROGRAM DESCRIPTION The Town Secretary is responsible for administrative support for the Mayor and Town Council, the posting of meeting notices in accordance with the Open Meetings Act, the final preparation and posting of the Town Council Meeting Packet, administration of elections, and responding to Public Information Requests in accordance with the Public Information Act.  The Town Secretary oversees the  town‐wide records management program, coordinates the storage and disposition of inactive Town records, provides support and training to Town staff on records management procedures, and serves as custodian of the Town's historical records. The Town Secretary reports to the Executive Director of Community Services. Support staff includes a part‐time Records Coordinator and a Senior Administrative Assistant, who also supports the Town Manager's Office. GOALS AND OBJECTIVES Town Council Goal 9 ‐ Maintain Proactive Communication to Engage Residents and Stakeholders • Provide professional, timely, and courteous administrative support to the Town Council. • Respond promptly to requests for documents, ensuring that internal and external customers receive information     in a timely manner. • Publish legal notices to satisfy state law and inform the public through print media. • Post meeting notices and other legally‐required public notices in accordance with the Open Meetings Act, the    Election Code, and state law. • Maintain official Town records in accordance with the Public Information Act and the Texas State Library guidelines    for records management. • Continue professional development and networking opportunities through appropriate professional organizations. • Establish and maintain positive relationships with elected officials, Town staff, and the public. • Provide outstanding customer service to the public and to Town of Prosper staff.                                                                                                    • Coordinate all aspects of Town elections, including managing contracts through Collin and Denton Counties for election services.   61 DEPARTMENT:DIVISION: Administration Town Secretary's Office TOWN OF PROSPER EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           312,125  354,094$              $           212,522  Operations                174,941  182,321                              190,940  Transfers ‐                            ‐                                                       ‐  TOTAL  $           487,066   $           536,415  $           403,462  PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Administrative Assistant 1.0 0.0 0.0 Community Engagement Specialist (Part‐Time)*0.0 0.5 0.0 Communication Specialist*1.0 1.0 0.0 Deputy Town Secretary 1.0 0.0 0.0 Executive Director of Community Services*0.0 1.0 0.0 Records Coordinator (Part‐Time)0.0 0.5 0.5 Senior Administrative Assistant 0.0 1.0 1.0 Town Secretary 0.0 1.0 1.0 Town Secretary/Public Information Officer 1.0 0.0 0.0 TOTAL 4.0 5.0 2.5 *Position transferred to the Communications Division Executive Director of  Community Services Senior Administrative  Assistant Town Secretary Records Coordinator (Part‐Time)  62 DEPARTMENT:DIVISION: Administration Finance ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Invoices processed 6,545 6,200 6,200 Accounts Payable payments processed 4,228 4,000 4,000 Journal entries processed 2,277 2,300 2,350 Payroll payments processed 4,882 5,915 6,300 Purchase orders/change orders issued 376 428 487 Bids/Contracts processed 76 86 90 P‐card Transactions 3,369 3,580 3,830 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Invoices paid within 30 days 87%87%90% Vendors on ACH/Wire payments 16%18%20% Procurements distributed/processed in the eProcurement system 45%21%24% TOWN OF PROSPER PROGRAM DESCRIPTION The Finance Department is responsible for all fiscal transactions and preparation of financial reports. The department is also responsible for development of the Town's annual operating budget as well as cash management, purchasing, revenue collection, debt management, payment disbursements and investment of Town funds. An external auditor prepares an annual audit of Town funds to ensure the proper and ethical accounting of public funds. The Payroll function also resides under the Finance Department umbrella and is responsible for the timely and accurate payment of all Town employees.  GOALS AND OBJECTIVES Town Council Goal 3 ‐ Ensure Fiscal Stewardship • Continue to maintain our current bond credit rating Moody's Aa1 and S&P AA+. • Receive the GFOA Budget Presentation Award. • Receive the Certificate of Achievement from GFOA for the Comprehensive Annual Financial Report. • Maximize use of e‐procurement system. • Receive the annual Achievement of Excellence in Procurement Award. 63 DEPARTMENT:DIVISION: Administration Finance TOWN OF PROSPER EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           750,509  789,281$              $           726,202  Operations                307,113  318,721                              397,031  Transfers 1,819                   ‐                                                  213  TOTAL  $        1,059,441   $        1,108,002  $        1,123,446  PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Accounting Manager 1.0 1.0 1.0 Accounting Technician 0.0 0.0 1.0 Accounts Payable Specialist 1.0 1.0 0.0 Buyer 1.0 1.0 1.0 Finance Director 1.0 1.0 1.0 Payroll/Accounts Payable Specialist 0.0 0.0 1.0 Payroll Administrator 1.0 1.0 0.0 Purchasing Manager 1.0 1.0 1.0 Senior Accountant 1.0 1.0 1.0 TOTAL 7.0 7.0 7.0 Finance Director Accounting  Manager Senior Accountant Payroll/Accounts  Payable Specialist Accounting  Technician Purchasing  Manager Buyer 64 DEPARTMENT:DIVISION: Administration Human Resources ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Number of employees hired 56                                                 53                          46  Terminations 29                                                 31                          30  Applications processed 2,792                                      1,600                    3,000  EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Full‐Time Turnover 11% 11% 11% Time to Hire 75 days 61 days 60 days Participation in Wellness Benefit 87 (47%) 106 (49%) 130 (58%) EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           317,790  381,728$              $           396,563  Operations                  79,629  77,030                                  92,130  Transfers 6,361                   1,112                                      2,490  TOTAL  $           403,780   $           459,870  $           491,183  TOWN OF PROSPER PROGRAM DESCRIPTION The Human Resources department is responsible for hiring great talent to support the goals of the Town. The HR Department manages various elements of each employee's work experience including: training and development; benefits administration; compensation processes; performance appraisals; disciplinary processes; and worker's compensation and property liability issues. The HR department supports an atmosphere in which employees are rewarded and recognized for their contributions. The department strives to provide services based on the evolving needs of employees and the Town.  GOALS AND OBJECTIVES Town Council Goal 2 ‐ Maintain a Quality Workforce  • To maintain a quality workforce through effective recruitment and retention efforts. • To support positive Town culture through delivering HR services in a timely manner and which meet the needs of    employees. • To facilitate leader and employee development through providing educational tools, resources, and training to    support employee growth. 65 DEPARTMENT:DIVISION: Administration Human Resources TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 HR Director 1.0 1.0 1.0 HR Generalist 1.0 1.0 1.0 HR Specialist 1.0 1.0 1.0 Receptionist (Two Part‐Time positions)1.0 1.0 1.0 TOTAL 4.0 4.0 4.0 HR Director HR Generalist HR Specialist Receptionist   (Two Part‐Time) 66 DEPARTMENT:DIVISION: Administration Information Technology ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Average help desk tickets opened per month 115 130 160 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Average help desk tickets closed per month 99%99%99% I.T. Systems availability (uptime)‐99%99% EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           323,657  363,200$              $           630,758  Operations                377,239  457,799                              608,043  Capital                            ‐ 180,000                                30,000  Transfers 16,884                 35,296                                  39,410  TOTAL  $           717,780   $        1,036,295  $        1,308,211  TOWN OF PROSPER PROGRAM DESCRIPTION The Information Technology Department supports key systems for all Town departments including critical public safety operations as well as, directing, planning, supporting, and coordinating all activities related to the acquisition, installation, maintenance, and administration of the Town's technical infrastructure information, telephone, network, and records management resources and systems. GOALS AND OBJECTIVES Town Council Goal 1 ‐ Maintain Community Character Town Council Goal 1b ‐ Maintain Safety and Security • Update Access Control System panels in Town Hall to open platform hardware • Assist Public Works in securing and updating SCADA architecture and infrastructure • Produce/update COOP, Disaster Recovery Plans, and Incident Response Plans Town Council Goal 2 ‐ Maintain a Quality Town Workforce Town Council Goal 6 ‐ Engage in Effective Intergovernmental Relations • Complete transition from Frisco ILA to in‐house GIS services • Implement Cyber Incident Mutual Aid ILA with surrounding municipalities 67 DEPARTMENT:DIVISION: Administration Information Technology TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Help Desk Technician 1.0 1.0 3.0 IT Director 1.0 1.0 1.0 Senior GIS Analyst 0.0 0.0 1.0 Systems Engineer 1.0 1.0 1.0 TOTAL 3.0 3.0 6.0 IT Director Systems Engineer GIS Senior Analyst Help Desk Technician  (3) 68 DEPARTMENT:DIVISION: Administration Communications ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Social Media posts                  15,567                  17,281                   19,000  Communication Help Tickets Entered ‐                       185                        275  Estimated Graphics/Marketing Materials/Videos Created per month 3                                                      5                             8  Resident Update Subscribers 3,064                                      3,296                    3,625  MyProsper Mobile App Service Requests Submitted 57                                                 80                        100  Community Engagement Opportunities ‐                         14                          17  Service Satisfaction Surveys Completed 14                                                 46                          55  EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Closed/Resolved Communications Help Tickets ‐100%100% Resident Update Subscribers as a Percentage of Population 12%12%15% MyProsper Mobile App Requests ‐ Average Number of Days to Close ‐1910 Service Satisfaction Surveys ‐ Score of Somewhat or Extremely Satisfied 31%52%60% TOWN OF PROSPER PROGRAM DESCRIPTION The Communications Division provides the highest quality of service to Town residents and the community, as well as Town departments and programs by sharing information across multiple communication channels. The Division's goal is to build trust in the community by providing accurate, reliable, and timely information to ensure residents of Prosper are fully informed about their municipal government, and are engaged with their community through a variety of programs. The Communications Division is responsible for managing the Town's communication strategy using multiple communication methods including social media, the Town website, printed and digital materials, and community engagement activities to ensure residents and the public are well‐informed about Town programs, services and activities. The Communications Division reports to the Executive Director of Community Services, and is comprised of a Communications Specialist, and a part‐time Community Engagement Specialist.    GOALS AND OBJECTIVES Town Council Goal 4 ‐ Maintain Proactive Communication to Engage Residents and Stakeholders • Continue professional development and networking opportunities through appropriate professional organizations. • Establish and maintain positive relationships with elected officials, Town staff, the public, and the media. • Continue to improve and increase the Town's social media presence through the use of multiple platforms. • Coordinate and track the dissemination of information via press releases, the Town website, and social media,    determining the best platform to use and timing the release of information appropriately. • Provide outstanding customer service to the public and to Town of Prosper staff.      • Support community engagement activities that serve to build positive relationships with residents and community stakeholders. 69 DEPARTMENT:DIVISION: Administration Communications TOWN OF PROSPER EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $                        ‐  ‐$                           $           272,690  Operations                            ‐  ‐                                             32,741  Transfers ‐                            ‐                                                       ‐  TOTAL  $                        ‐   $                        ‐  $           305,431  PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Communication Specialist*0.0 0.0 1.0 Community Engagement Specialist*0.0 0.0 0.5 Executive Director of Community Services*0.0 0.0 1.0 TOTAL 0.0 0.0 2.5 * Positions previously included in the Town Secretary's Office Division Executive Director of  Community Services Communication Specialist Community Engagement  Specialist (Part‐Time) 70 DEPARTMENT:DIVISION: Administration Municipal Court ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Cases Filed (citations, citizen complaints, incident reports)4,543 2,450 3,900 Warrants Issued (arrests and Capias pro fine)1,394 625 400 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Cases Closed (citations, citizen complaints, incident reports)4,626 3,225 4,000 Warrants Closed/Cleared (arrests and Capias pro fine)671 575 500 EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           238,560  285,331$              $           294,543  Operations                128,490  116,191                              117,951  Transfers 6,738                   97                                               769  TOTAL  $           373,788   $           401,619  $           413,263  TOWN OF PROSPER PROGRAM DESCRIPTION The Municipal Court processes criminal class C misdemeanors filed by the Prosper Police Department and citizens either by citation, incident report, or citizen complaint. Civil matters such as property hearings to determine ownership of recovered stolen property are also handled by the Court. The Court is responsible for ensuring that all persons with matters before the judge are treated professionally, courteously, and most importantly, fairly. The Court staff is available to assist customers by providing quality, ethical, efficient, and effective information and communication related to court procedures, hearings and/or trials. The Court is a legal forum used to protect the legal rights of defendants and victims by following the laws of the United States, the State of Texas, and laws implemented by the Town of Prosper.  GOALS AND OBJECTIVES Town Council Goal 3 ‐ Ensure Fiscal Stewardship • Timely file, disposition and dispose of matters pending before the court. • Responsible for accurate revenue collection and reporting. • Efficient record management and activity reporting to a number of state agencies. • Handling and processing delinquent cases for warrant and collections. 71 DEPARTMENT:DIVISION: Administration Municipal Court TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Court Administrator 1.0 1.0 1.0 Court Clerk 2.0 2.0 2.0 Bailiff (Part‐Time)*0.5 0.5 0.5 Marshal (Part‐Time)0.5 0.5 0.5 TOTAL 4.0 4.0 4.0 *This position is funded in the Court Security Fund Finance Director Court  Administrator Court Clerk (2) Bailiff*         (Part‐Time) Marshal       (Part‐Time) 72 DEPARTMENT:DIVISION: Administration Non‐Departmental EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel/(Projected Fund Salary Savings) $                        ‐  (332,944)$             $          (343,886) Operations                928,157  1,007,210                       1,213,567  Capital                            ‐ 200,000                                          ‐  Transfers 2,663,324            3,731                                      3,702  TOTAL  $        3,591,481   $           877,997  $           873,383  TOWN OF PROSPER PROGRAM DESCRIPTION The Non‐Departmental budget supports the Town's property insurance and estimated 380 agreements. Projected salary savings for the General Fund are also accounted for in this division. 73 DEPARTMENT:DIVISION: Police Operations TOWN OF PROSPER PROGRAM DESCRIPTION The Prosper Police Department provides community policing to all citizens and visitors. The Department provides regular patrols, traffic enforcement, call responses, accident investigations and criminal investigations, while providing dependable, courteous and professional service.   The mission of the Department is to effectively and efficiently provide for the protection of lives and property, preserve the public peace, and provide community service with the highest level of professionalism and ethical standards: "Courtesy ‐ Service ‐ Protection". The Department provides 24‐hour a day law enforcement and emergency communication services to a rapidly growing population, which spans over an area of 27 square miles of both residential and commercial development.  Under the leadership of Chief Doug Kowalski, the Department continues to be an accredited agency with the Texas Police Chiefs Association Best Practices Program and adheres to the Best Practices in Law Enforcement. GOALS AND OBJECTIVES Town Council Goal 1b ‐ Maintain Safety and Security • Provide professional public service. Town Council Goal 2 ‐ Maintain a Quality Workforce • Effective recruitment and retention of highly qualified personnel. • Provide consistent and proper training opportunities for personnel.  • Adherence  to core values, as outlined below: Town Council Goal 3 ‐ Ensure Fiscal Stewardship • Ensure fiscal responsibility. Character: We are committed to continual adherence to the Law Enforcement Code of Ethics, always doing what is right and to do our  best. Competence: We will adhere to all educational requirements as required by law, continually honing our knowledge, skills and abilities.   Compassion:  We will treat all people with dignity and respect; treating others the way we would like to be treated.   Courage: We are committed to operate with the attitude of willingness and with the ability to make decisions under extreme conditions. Commitment:  We will persist, persevere and serve with determination, providing our community with safety and security. We are  committed to excellence. 74 DEPARTMENT:DIVISION: Police Operations TOWN OF PROSPER ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Calls for service (Police Dept. calls only)26,598                                  25,255                  29,831  Citizen initiated calls 8,631                                    10,854                  11,830  Officer initiated calls 17,967                                  14,401                  18,001  Criminal investigations (reported/investigated)1,152                                      1,320                    1,584  Felony arrests 81                         56*                        100  Misdemeanor arrests 197                       84*                        244  Motor vehicle accidents‐with injury 299 346 377  Motor vehicle accidents‐without injury 458 531 578  Citations 3,943                                      4,573                    4,984  * Impacted by COVID‐19 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Response time (minutes)5:13 5.13 5.10 Total Part 1 Crimes 285 325 353 Violent crimes 79 97 105 Property crimes 206 228 248 Total Part 1 Crimes per capita 1,000 6.25 5.59 5.59 Violent crimes per capita 1,000 1.99 1.67 1.67 Property crimes per capita 1,000 4.26 3.90 3.90 EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $        2,074,504  3,261,241$           $        3,911,736  Operations                601,108  700,487                              654,598  Capital                482,080  246,522                                90,564  Transfers 340,069               350,015                              268,636  TOTAL  $        3,497,761   $        4,558,265  $        4,925,534  75 DEPARTMENT:DIVISION: Police Operations TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Administrative Assistant 1.0 1.0 1.0 Assistant Police Chief 1.0 1.0 1.0 Corporal (Patrol Division)0.0 4.0 4.0 Detective (Criminal Investigations Division)3.0 3.0 3.0 Lieutenant (Patrol Division)0.0 2.0 4.0 Police Chief 1.0 1.0 1.0 Police Officer*24.0 20.0 20.0 Police Officer (Traffic Unit)0.0 2.0 2.0 Public Safety Officer 0.0 0.0 2.0 Records Clerk 1.0 1.0 2.0 Sergeant (CID/Administration)1.0 1.0 1.0 Sergeant (Patrol Division)4.0 4.0 4.0 TOTAL 36.0 40.0 45.0 *13 positions funded in the Crime Control and Prevention Special Purpose District 76 DEPARTMENT:DIVISION: Police Operations TOWN OF PROSPER Police Chief Asst. Police Chief  (Patrol Division) Lieutenant (2) Sergeant (4) Corporal (4) Police Officer    (20) Traffic Officer (2) Lieutenant (Investigations  Division) Sergeant Detective (3) Records Clerk (2) Lieutenant (Support Services  Division) Communications  Manager & personnel  under Communications  budget Public Safety Officer  (2) Chaplains Citizens on Patrol Administrative  Assistant 77 DEPARTMENT:DIVISION: Police Dispatch ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Calls for service 28,162 29,000 29,870 Total Telephone Calls 9‐1‐1/Non‐Emergency calls 36,048 38,522 39,743 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Emergency Medical Dispatch Accuracy 85%89%90% Answering all 9‐1‐1 Calls within 10 seconds 96%98%99% EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           611,190  822,842$              $           954,832  Operations                162,578  202,692                              113,405  Transfers 17,917                 10,455                                    3,713  TOTAL  $           791,685   $        1,035,989  $        1,071,950  TOWN OF PROSPER PROGRAM DESCRIPTION The goal of the Town of Prosper Dispatch Communications Center is to contribute to the safety and well‐being of our community and responders by linking the citizens and visitors of our Town with fast, efficient, reliable, responsive, and professional public‐safety communication services.   GOALS AND OBJECTIVES Town Council Goal 1b ‐ Maintain Safety and Security • We ensure the safety of our responders by diligently and systematically gathering all pertinent information    necessary to ensure a safe and effective response. • We provide a safety net by conscientiously monitoring, and when necessary, through timely intervention and    interaction. Town Council Goal 2 ‐ Maintain a Quality Workforce • We ensure that the callers first point of contact with public safety is courteous and professional.  Our customer    service will be top‐notch. • We achieve organizational excellence through commitment, continuing education, support, and remaining up to    date with advances in technology. • We employ personnel who meet the highest standards of character and professional excellence. • We provide entry‐level training of the highest caliber to all new recruits. • We promote employee satisfaction by actively involving them in decision‐making that effects their workplace. 78 DEPARTMENT:DIVISION: Police Dispatch TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Communications Manager 1.0 1.0 1.0 Communications Lead 0.0 2.0 2.0 Dispatch Supervisor 2.0 2.0 2.0 Dispatcher 8.0 6.0 8.0 TOTAL 11.0 11.0 13.0 Police Chief Lieutenant  (Support Services Division) Communications  Manager Dispatch Supervisor (2) Communications Lead (2) Communications  Officer (8) 79 DEPARTMENT:DIVISION: Fire Services Operations ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Calls for service to emergency incidents 2,107 2,514 2,725 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Average response time to emergency incidents (minutes) 5:24 5:41 5:50  EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $        4,055,457  5,119,415$           $        5,738,919  Operations                660,840  711,834                              865,931  Capital                337,154  207,386                                68,435  Transfers 2,398,897            942,328                              531,346  TOTAL  $        7,452,348   $        6,980,963  $        7,204,631  TOWN OF PROSPER PROGRAM DESCRIPTION The mission of the Prosper Fire Department is to be a model of a successful fire department focusing on the protection of life, property, and the environment.  The Prosper Fire Department is a group of dedicated professionals working together through our commitment to serve and excellence. We dedicate ourselves to the safety of our community by providing the highest level of service possible. We strive for constant improvement to better serve the community and each other. GOALS AND OBJECTIVES Town Council Goal 1b ‐ Maintain Safety and Security • Protection of lives and property by providing a timely response to emergency incidents. • Monitor and plan accordingly for the rapid growth while meeting the immediate needs and planning for the future    to maintain the highest level of excellence. • Continue to meet and exceed community expectations. Town Council Goal 2 ‐ Maintain a Quality Workforce • Achieve operational excellence by providing adequate deployment. • Enhance core competencies and skills through advanced training. • Continue our commitment to a culture that is built on excellence, honesty, integrity, values, respect, accountability,    and family. Town Council Goal 3 ‐ Ensure Fiscal Stewardship • Ensure Fiscal Responsibility. 80 DEPARTMENT:DIVISION: Fire Services Operations TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Administrative Assistant 1.0 1.0 1.0 Assistant Fire Chief 1.0 1.0 1.0 Battalion Chief 0.0 0.0 3.0 Captain 3.0 6.0 6.0 Division Chief 1.0 1.0 1.0 Driver/Engineer 6.0 9.0 9.0 Emergency Management Coordinator 1.0 1.0 1.0 Fire Chief 1.0 1.0 1.0 Firefighter/Paramedic*24.0 24.0 24.0 Firefighter/Paramedic ‐ Temporary Pool 15.0 15.0 15.0 Lieutenant 3.0 3.0 3.0 TOTAL 56.0 62.0 65.0 *13 positions funded in the Fire Control, Prevention and Emergency Services Special Purpose District 81 DEPARTMENT:DIVISION: Fire Services Operations TOWN OF PROSPER Fire Chief Emergency  Management  Coordinator Assistant Fire  Chief Division Chief Administrative  Assistant Battalion  Chief (3) Captain (6) Lieutenant (3) Driver/  Engineer (9) Firefighter/  Paramedic (24) 82 DEPARTMENT:DIVISION: Fire Services Marshal ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Inspections 2,031 1,864 2,050 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Businesses inspected annually*                                                                                            97%82%97% *Number of Inspections down due to COVID‐19 March‐May EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           342,285  385,829$              $           447,234  Operations                  48,677  45,592                                  46,813  Capital                  51,014  ‐                                                       ‐  Transfers 15,953                 11,076                                  14,787  TOTAL  $           457,929   $           442,497  $           508,834  TOWN OF PROSPER PROGRAM DESCRIPTION The Prosper Fire Marshals office exists to prevent and reduce the incidents of fire by increasing the awareness and knowledge of the citizens of Prosper through fire prevention and life safety. GOALS AND OBJECTIVES Town Council Goal 1b ‐ Maintain Safety & Security • Providing fire prevention services through public education programs and regular life safety inspections of     businesses and places of assembly. • Providing fire investigative services to determine the origin and cause of fires. • Enforcing fire and life safety codes through plan reviews for new construction, remodeling, and occupancy changes    in commercial buildings. • Providing public education services emphasizing fire safety. • Monitor and plan accordingly for the rapid growth while meeting the immediate needs and planning for the future    to maintain the highest level of excellence. 83 DEPARTMENT:DIVISION: Fire Services Marshal TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Administrative Assistant 0.0 0.0 1.0 Fire Marshal 1.0 1.0 1.0 Fire Inspector/Investigator 2.0 2.0 2.0 TOTAL 3.0 3.0 4.0 Fire Chief Fire Marshal Fire Inspector/  Investigator (2) Administrative  Assistant 84 DEPARTMENT:DIVISION: Development Services Building Inspections ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Total permits issued 3,919 3,100 3,900 Single Family permits issued 789 790 650 Certificates of Occupancy issued 123 100 100 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Ensure house permits are reviewed within ten (10) business days 100% 100% 100% Ensure that all inspections are completed on a daily basis (no roll overs) 100% 100% 100% Provide training opportunities for staff to ensure they are prepared to take  certification exams and become a 100% certified department by 2022 85% 80% 85% EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $        1,276,075  1,368,078$           $        1,394,898  Operations                322,528  664,344                              786,940  Transfers 43,166                 31,026                                  29,351  TOTAL  $        1,641,769   $        2,063,448  $        2,211,189  TOWN OF PROSPER PROGRAM DESCRIPTION Building Inspections is a division of the Department of Development Services. The Division provides professional services to ensure the safety and welfare of the general public by enforcing building, electrical, plumbing and mechanical code regulations within the Town. The Division’s personnel conduct plan review prior to the issuance of a permit and on‐site inspections to verify code compliance throughout the construction process.   GOALS AND OBJECTIVES Town Council Goal 1a ‐ Ensure Quality Development • Accommodate growth in a responsible manner. • Monitor and plan accordingly for continued growth while meeting the immediate needs of service. • Enforce adopted codes and ordinances through plan review and inspections while providing excellent customer service. Town Council Goal 2 ‐ Maintain a Quality Workforce • Maintain high level of customer service. • Retain a quality workforce. 85 DEPARTMENT:DIVISION: Development Services Building Inspections TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Administrative Assistant 1.0 1.0 1.0 Building Inspector 0.0 5.0 5.0 Building Inspector I 2.0 0.0 0.0 Building Inspector II 3.0 0.0 0.0 Building Official 1.0 1.0 1.0 Chief Building Inspector 1.0 1.0 1.0 Permit Technician 3.0 3.0 3.0 Plans Examiner 2.0 2.0 2.0 Senior Building Inspector 2.0 2.0 2.0 Senior Plans Examiner 1.0 1.0 1.0 TOTAL 16.0 16.0 16.0 Director of  Development  Services Building Official Chief Building  Inspector Senior Building  Inspector (2) Building Inspector  (5) Permit Technician (3) Senior Plans  Examiner Plans Examiner (2) Administrative  Assistant 86 DEPARTMENT:DIVISION: Development Services Code Compliance ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Courtesy notices sent to property owners 953 650 700 Heath Inspections, including new and reinspection's 250 350 450 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Inspect all food establishments twice per year 90%100%100% Respond to and investigate complaints within same day or within 24 hours 95%95%100% Proactively notify all property owners along major and minor thoroughfares  seeking compliance of the high grass and weeds ordinance 95%95%100% As part of the annual registration and inspection program, require  abatement/corrections of multifamily inspection issues within 30 days 90%100%100% EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           169,173  232,182$              $           256,508  Operations                118,345  139,234                              143,783  Capital                            ‐  24,046                                            ‐  Transfers 8,619                   6,077                                      8,495  TOTAL  $           296,137   $           401,539  $           408,786  TOWN OF PROSPER PROGRAM DESCRIPTION Code Compliance is a division of the Department of Development Services and provides services to maintain and promote the health, safety, welfare, and property values in Prosper. Staff strives to achieve voluntary compliance of the various land use and nuisance codes through consistent education with all stakeholders. The Health component of the Division works with all food establishments, day cares, schools, and operators of public pools to ensure the safety and cleanliness of the facilities. GOALS AND OBJECTIVES Town Council Goal 1b ‐ Maintain Safety and Security • Uniformly enforce codes. • Strive to seek compliance rather than issuing citations.  • Inspect all multi‐family rental properties on an annual basis. • Inspect all public and semi‐public swimming pools, spas, splash pads, and other recreational bodies of water. • Inspect and educate all food establishments in restaurants, schools, food trucks, and mobile food vendors to     reduce the risk of food‐borne illnesses. 87 DEPARTMENT:DIVISION: Development Services Code Compliance TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Code Compliance Officer 1.0 1.0 1.0 Health and Code Compliance Officer 0.0 1.0 1.0 Health/Code Supervisor 1.0 1.0 1.0 TOTAL 2.0 3.0 3.0 Director of  Development  Services Health/Code  Supervisor Code Compliance  Officer Health and Code  Compliance  Officer 88 DEPARTMENT:DIVISION: Development Services Planning ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Development and Zoning Cases 166 150 150 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Assist with transition of Geographic Information System (GIS) functions from  contract services to staff operations 0% 10% 100% Conduct administrative update to the Comprehensive Plan, including base maps,  demographics, and statistics 50% 90% 100% Revise the non‐residential standards of the Zoning Ordinance 75%100%100% Revise downtown non‐residential standards 75%100%100% Place Development submittals on Planning and Zoning Commission agenda within  30 days of receipt of application 100%100%100% EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           533,488  560,998$              $           574,217  Operations                213,880  172,566                              175,600  Transfers 1,328                   1,005                                      1,512  TOTAL  $           748,696   $           734,569  $           751,329  TOWN OF PROSPER PROGRAM DESCRIPTION Planning is a division of the Department of Development Services and provides professional expertise in the areas of planning, zoning, land use and strategic decision‐making to elected and appointed officials, Town management, citizens, and developers to ensure the future quality of life in the Town of Prosper. Primary responsibilities of the Planning staff include implementing the Comprehensive Plan, the Zoning Ordinance, and the Subdivision Ordinance to achieve the desired objectives of the Town. The division responds to development‐related requests, facilitates the development application process and is responsible for developing reports and recommendations to the Town Council, the Planning and Zoning Commission, and the Board of Adjustment. These requests include applications for Zoning changes, Subdivision Plats, Site Plans and Variances. GOALS AND OBJECTIVES Town Council Goal 1 ‐ Maintain Community Character Town Council Goal 1a ‐ Ensure Quality Development • Ensure new development is consistent with the Comprehensive Plan. • Administer the Zoning and Subdivision Ordinances. • Maintain excellent customer services. • Work with property owners in the use of the Neighborhood Empowerment Zone and the Downtown Residential Revitalization Program 89 DEPARTMENT:DIVISION: Development Services Planning TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Director of Development Services 1.0 1.0 1.0 Planning/GIS Analyst 1.0 1.0 1.0 Planning Manager 1.0 1.0 1.0 Planning Technician 1.0 1.0 1.0 Senior Planner 1.0 1.0 1.0 TOTAL 5.0 5.0 5.0 Director of  Development Services Planning  Manager Senior Planner Planning/GIS  Analyst Planning  Technician 90 DEPARTMENT:DIVISION: Public Works Streets ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Number of Work Orders 441 585 720 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Repair street signs and regulatory signage within four hours of initial contact 90% 90% 85% Respond to icy road conditions within two hours 100% 100% 100% EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           372,955  557,898$            609,086$             Operations 1,283,284            959,043               2,006,127            Capital 116,926               31,307                 26,000                 Transfers 2,163,910            1,318,244            50,315                 TOTAL  $        3,937,075   $        2,866,492  $        2,691,528  TOWN OF PROSPER PROGRAM DESCRIPTION The Streets Division is responsible for the repair and maintenance of streets, sidewalks, alleys, and signage. The Division rebuilds asphalt streets, makes minor street and alley repairs, builds and repairs sections of sidewalk and curbs, sweeps streets, and sands driving surfaces during icy weather. The Streets Division also provides the electrical expenditures associated with providing street lights within Town limits. GOALS AND OBJECTIVES Town Council Goal 1a ‐ Ensure Quality Development Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure • Right‐of‐Way inspections and final walk thrus help ensure Town standards are met.  Town Council Goal 2 ‐ Maintain a Quality Workforce • Provide training opportunities to ensure employee certifications are maintained.  91 DEPARTMENT:DIVISION: Public Works Streets TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Crew Leader 1.0 2.0 2.0 Heavy Equipment Operator 1.0 2.0 2.0 Maintenance Worker 2.0 2.0 2.0 Signal/Sign Technician Crew Leader 1.0 1.0 1.0 Street Superintendent 1.0 1.0 1.0 TOTAL 6.0 8.0 8.0 Director of Public  Works Street  Superintendent Signal/Sign  Technician Crew  Leader Crew Leader (2) Heavy Equipment  Operator (2) Maintenance  Worker (2) 92 DEPARTMENT:DIVISION: Public Works Facilities Management EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $                        ‐  ‐$                           $                        ‐  Operations                246,980  314,780                              580,851  Transfers ‐                            ‐                                                       ‐  TOTAL  $           246,980   $           314,780  $           580,851  TOWN OF PROSPER PROGRAM DESCRIPTION The Facilities Management Division was established in Fiscal Year 2017‐2018 to consolidate all facility maintenance functions into one central budget for the new Town Hall facility. The new Public Safety and Dispatch facility is added in Fiscal Year 2020‐2021. In order to adequately maintain the facilities and related mechanical systems, the Town has contracted with a facilities management company to oversee the following: custodial services, pest control services, coffee and vending services, deep floor cleaning and polishing, power washing of balconies and parking lots, window washing, HVAC maintenance,generator maintenance, elevator maintenance, fire extinguisher inspection/maintenance, fire suppression system maintenance, and annual roof inspection services. There are currently no personnel allocated to this division. 93 DEPARTMENT:DIVISION: Community Services Park Administration ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Provide adequate park land to meet Towns existing and future needs (Master Plan LOS 11.25‐20.5 acres per 1000 population)18 16.5 16 Review of private development Landscape Plans and Tree Preservation plans 105 681 812 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Total acres of park land within the Town both developed and undeveloped 441 469 484 Total miles of Town owned trails 30 37 41 EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           411,926  460,907$              $           479,954  Operations                407,914  261,675                              311,400  Capital                            ‐  23,626                                195,000  Transfers 181,697               14,497                                    5,486  TOTAL  $        1,001,537   $           760,705  $           991,840  TOWN OF PROSPER PROGRAM DESCRIPTION The Park Administration Division oversees and administers all of the Parks and Recreation departmental activities. The division is also responsible for marketing of the department, programs, activities and special events. They also manage the planning and construction of parks and trails.  The division reviews the landscape, irrigation and tree preservation plans to ensure compliance with Town ordinances. GOALS AND OBJECTIVES Town Council Goal 1 ‐ Maintain Community Character • Enhance the visual appeal of the Town by implementing the Town's design standards for medians.  Prosper will    manage the median improvements on US 380. Town Council Goal 5a ‐ Maximize Recreation and Leisure Opportunities • Provide long range planning as well as implementation of the Parks and Recreation Master Plan to meet the parks,    trails, and facility needs of the Towns residents. • Provide park design and construction of parks that meets the needs of the community as well as enhances the    value of the property surrounding the park. 94 DEPARTMENT:DIVISION: Community Services Park Administration TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Director of Parks and Recreation 1.0 1.0 1.0 Landscape Architect 1.0 0.0 0.0 Marketing Coordinator 0.0 1.0 1.0 Park Planner 1.0 1.0 1.0 Senior Administrative Assistant 1.0 0.0 0.0 Senior Park Planner 0.0 1.0 1.0 TOTAL 4.0 4.0 4.0 Director of Parks and  Recreation Marketing Coordinator Senior Park Planner Park Planner 95 DEPARTMENT:DIVISION: Community Services Park Operations ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Provide game and practice facilities to meet the local sports league needs 7,500 3,700 8,200 Acres of park land maintained 217 224 227 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Maintain playgrounds that meet the latest American Society for Testing and  Materials (ASTM) and Consumer Product Safety Commission (CPSC) guidelines 90% 90% 95% Work with outside groups who perform service projects to minimize staff time or  provide additional items (Goal: 2 projects per year)233 EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $        1,264,219  1,462,622$           $        1,491,045  Operations                968,627  959,054                          1,100,026  Capital                141,946  150,821                                          ‐  Transfers 73,415                 230,113                              218,452  TOTAL  $        2,448,207   $        2,802,610  $        2,809,523  TOWN OF PROSPER PROGRAM DESCRIPTION The Park Operations Division manages the maintenance of the Town's parks,medians, trails, and open spaces. The Division also prepares sports fields for practices, games, tournaments and assists with special events. GOALS AND OBJECTIVES Town Council Goal 1 ‐ Maintain Community Character • Continue to maintain the parks and medians at a very high level. Town Council Goal 2 ‐ Maintain a Quality Workforce • Continue to provide training opportunities for staff to stay current with licenses and latest techniques for park and ball field  maintenance. 96 DEPARTMENT:DIVISION: Community Services Park Operations TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Chemical Specialist 1.0 1.0 1.0 Chemical Technician 2.0 2.0 2.0 Crew Leader 2.0 2.0 2.0 Equipment Operator 1.0 0.0 0.0 Heavy Equipment Operator 2.0 3.0 3.0 Irrigation Specialist 1.0 0.0 0.0 Irrigation Technician 1.0 2.0 2.0 Maintenance Worker 9.0 9.0 9.0 Parks Superintendent 1.0 1.0 1.0 Parks Operations Supervisor 1.0 1.0 1.0 TOTAL 21.0 21.0 21.0 Director of Parks  and Recreation Parks  Superintendent Crew Leader Heavy  Equipment  Operator Maintenance  Worker (2) Irrigation  Specialist Maintenance  Worker (2) Irrigation  Technician (2) Parks Operations  Supervisor Chemical  Specialist Chemical  Technician (2) Crew Leader Heavy  Equipment  Operator Maintenance  Worker (2) Heavy  Equipment  Operator Maintenance  Worker (2) 97 DEPARTMENT:DIVISION: Community Services Park Recreation ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Recreation income*94,692$              59,750$              100,000$             Number of classes and programs offered throughout the year 88 73 90 Attendance of annual Town events (Cedarbrook partnered events not included) 7,000 4,500 6,000 Annual Pavilion rentals*86 40 90 *Due to Covid‐19, Spring and partial Summer programs and Town special events were cancelled/postponed. EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Percent of classes/programs that meet attendance requirement 90%86%90% EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $              79,454  145,822$              $           129,472  Operations                111,151  102,410                              132,005  Transfers ‐                            ‐                                                       ‐  TOTAL  $           190,605   $           248,232  $           261,477  PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Recreation Specialist 1.0 1.0 1.0 Recreation Supervisor 1.0 1.0 1.0 TOTAL 2.0 2.0 2.0 TOWN OF PROSPER PROGRAM DESCRIPTION The Park Recreation Division provides programs, activities, and special events that meet the needs of the residents. They also manage field and pavilion rentals, and assist sports groups in scheduling.  GOALS AND OBJECTIVES Town Council Goal 5a ‐ Maximize Recreation and Leisure Opportunities • Increase participation in programs and recreation opportunities. • Offer indoor programming at the community room in Town Hall and the 407 Rec Center. • Offer well attended community events, with new and original activities to increase participation. • Enhance health and wellness of our community. 98 DEPARTMENT:DIVISION: Community Services Park Recreation TOWN OF PROSPER Director of Parks and  Recreation Recreation Supervisor Recreation Specialist 99 DEPARTMENT:DIVISION: Community Services Library ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Library visits 20,695                                  20,000                  22,000  Items circulated 107,012                                62,000                  83,000  Program attendance 9,564                                      8,000                  10,000  Library card holders 5,665                                      6,430                    7,400  EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Library Card holders as a % of population 22% 23% 24% Circulation per capita 4.18 2.18 2.68 Library visits per capita 0.81 0.70 0.71 EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           347,563  477,947$              $           451,334  Operations                109,504  81,842                                  87,778  Transfers 5,559                   6,794                                      3,507  TOTAL  $           462,626   $           566,583  $           542,619  TOWN OF PROSPER PROGRAM DESCRIPTION The Prosper Community Library is a primary resource for the Prosper area, and all citizens shall benefit from the highest‐quality resources for learning and enjoyment. Visitors of the library will find a well‐maintained library which will be welcoming and encouraging. They will experience a vital and customer friendly environment that features a diverse and comprehensive collection. Along‐side the books, visitors will find movies, audiobooks, and technology available in the latest formats. Bright lighting, comfortable seating, and organized shelves will make browsing easy and tempting. The library will be a friendly place,one to meet friends, make friends, and participate in cultural activities. GOALS AND OBJECTIVES Town Council Goal 5a ‐ Maximize recreation and leisure opportunities 100 DEPARTMENT:DIVISION: Community Services Library TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Administrative Assistant 0.3 0.25 0.25 Library Assistant 4.75 2.25 2.25 Library Clerk 0.00 1.50 1.50 Library Director 1.0 1.0 1.0 Youth Services Librarian 0.5 1.5 1.5 TOTAL 6.5 6.5 6.5 Library Director Youth Services  Librarian              (1.5 FTE) Library Assistant  (2.25 FTE) Library Clerk (1.5 FTE) Administrative  Assistant    (.25 FTE) 101 DEPARTMENT:DIVISION: Engineering Engineering ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Review developments and subdivisions to construction 129 120 120 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Review all plans submitted within 10‐day turnaround 95% 80% 90% Meet all benchmark schedules for design, land acquisition, utility relocation and  construction 80% 88% 90% EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           967,084  1,493,039$           $        1,680,818  Operations                171,728  193,087                              342,529  Capital                  53,389  ‐                                                       ‐  Transfers 17,468                 8,332                                      8,459  TOTAL  $        1,209,669   $        1,694,458  $        2,031,806  TOWN OF PROSPER PROGRAM DESCRIPTION The Town of Prosper Engineering Services Department provides full project management services for the planning, design, and construction of all Town‐funded projects and provides review services for all privately‐funded projects.  GOALS AND OBJECTIVES Town Council Goal 1a ‐ Ensure Quality Development • Assist development community with overseeing the design and construction of land development projects for    compliance with ordinances, standard construction details, state and federal laws and sound engineering    practices within the Town of Prosper.  Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure • Construct a Water Distribution System, Wastewater Collection System, Drainage System and Transportation    Infrastructure that meets the needs of the citizens and businesses of the Town of Prosper, making sure that these    systems are adequate for future growth, and reflect the high quality expectations of the Mayor and Council. Town Council Goal 2 ‐ Maintain a Quality Workforce • Provide exceptional Customer Service, exceeding the expectations of citizens, developers and other associates,    both in Town and in nearby governmental agencies. The Engineering staff will exceed expectations by responding    to citizens' and others' inquiries, promptly, accurately, consistently and professionally.                102 DEPARTMENT:DIVISION: Engineering Engineering TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Administrative Assistant 1.0 1.0 1.0 Assistant Director of Engineering Services ‐ Capital Projects 1.0 1.0 1.0 Assistant Director of Engineering Services ‐ Development 1.0 1.0 1.0 CIP Program Manager 1.0 1.0 1.0 Civil Engineer 2.0 2.0 2.0 Construction Superintendent 2.0 2.0 2.0 Director of Engineering Services 1.0 1.0 1.0 Engineering Technician 0.0 1.0 1.0 Executive Director of Development and Infrastructure Services 1.0 1.0 1.0 Senior Engineer 0.0 1.0 1.0 TOTAL 10.0 12.0 12.0 Executive Director of  Development and  Infrastructure Services Director of  Engineering  Services Administrative  Assistant Assistant Director of  Engineering Services  ‐ Capital Projects CIP Program  Manager Construction  Superintendent (2) Senior Engineer Civil Engineer Assistant Director of  Engineering Services  ‐ Development  Civil Engineer Engineering Technician 103 104 WATER AND SEWER FUND 105 106 Water and Sewer Fund Description The Water and Sewer Fund accounts for all costs in providing water and wastewater services, as well as solid waste services to residential and commercial utility customers. The operations necessary to provide such services include Administration, Debt Services, Water Purchases, and the treatment of wastewater. The operations of the Water and Sewer Fund are financed and operated in a manner similar to a private business enterprise where expenses (including depreciation) of providing services are recovered primarily through user charges. An annual cash transfer from the Water and Sewer Fund to the General Fund is made for payment of administrative overhead costs incurred. Administrative services, such as operations management, financial management, purchasing, and payroll are included in this overhead charge.    107 Fiscal Year Days Over Minimum Reserve Value of Each Day % 2016‐2017 191 41,404$  54.96% 2017‐2018 145 51,491$  42.46% 2018‐2019 151 53,393$  41.98% 2019‐2020 123 71,280$  34.29% 2020‐2021 131 67,802$  36.44% Water and Sewer Fund  Net Assets The Town shall strive to maintain a minimum ending working capital balance (current assets minus current liabilities) of at least twenty‐five percent (25%) of budgeted non‐capital expenditures for each of the proprietary funds. Net assets fluctuate based on user based charges and one‐time capital needs, while maintaining a minimum working capital.   $6,500,000  $7,000,000  $7,500,000  $8,000,000  $8,500,000  $9,000,000  $9,500,000 2016‐2017 Actual 2017‐2018 Actual 2018‐2019 Actual 2019‐2020 Projected 2020‐2021 Budget 108 Revenue Category FY 2021 Adopted % of Total Water Charges $ 14,203,322 58.0% Wastewater Charges 8,012,010 32.7% Solid Waste Charges 1,622,200 6.6% License, Fees & Permits 171,000 0.7% Penalties 113,500 0.5% Investment Income 55,000 0.2% Miscellaneous 327,661 1.3% Revenue Total $ 24,504,693 100.0% Other #REF! Water and Sewer Fund Revenues By Source Water Charges 58.0%Wastewater Charges 32.7% Solid Waste Charges 6.6% License, Fees & Permits 0.7% Penalties 0.5% Investment Income 0.2%Miscellaneous 1.3% 109 Department FY 2021 Adopted % of Total Administration $ 2,615,646 10.7% Public Works 11,410,264 46.7% Debt Service 3,701,269 15.2% Water Purchases 6,681,709 27.4% Expense Total $ 24,408,888 100.0% Other Water and Sewer Fund Appropriations By Department Administration 10.7% Public Works 46.7% Debt Service 15.2% Water Purchases 27.4% 110 NET ASSETS AND RESERVE POSITIONINGFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUES Water Charges for Services12,015,127               13,623,413               14,012,876               14,203,322                  15,296,936              16,430,833               17,559,696               18,397,681               Wastewater Charges for Services6,769,595                 7,051,798                 7,128,716                 8,012,010                    8,661,205                9,328,622                 10,000,301               10,485,315               Sanitation Charges for Services1,292,434                 1,460,230                 1,466,650                 1,622,200                    1,495,799                1,532,287                 1,569,716                 1,608,112                 License, Fees & Permits172,056                    54,258                       176,000                    171,000                        176,409                   183,884                    191,697                    199,864                    Water Penalties1,575                         1,675                         1,500                         1,500                            1,718                        1,763                         1,808                         1,855                         Utility Billing Penalties142,650                    112,200                    50,000                       112,000                        56,100                      56,100                       56,100                       56,100                       Investment Income221,556                    142,024                    130,000                    55,000                                              142,024                       142,024                       142,024                       142,024 Other144,138                    3,600,510                 3,424,480                 327,661                        327,661                   327,661                    327,661                    327,661                    TOTAL REVENUES20,759,131$              26,046,108$              26,390,222$              24,504,693$                 26,157,852$            28,003,174$              29,849,003$              31,218,612$             EXPENDITURESAdministration2,203,392                 2,380,374                 2,380,374                 2,615,646                    2,547,308                2,828,508                 2,910,058                 3,416,644                 Debt Service3,540,950                 3,930,237                 3,930,237                 3,701,269                    3,712,637                4,150,298                 4,510,588                 4,510,588                 Water Purchases5,078,166                 5,590,642                 5,639,671                 6,681,709                    7,061,333                7,876,596                 8,731,344                 9,342,538                 Public Works8,399,074                 14,178,726               13,710,377               11,410,264                  12,389,176              12,707,147               13,571,272               14,481,552               TOTAL EXPENDITURES19,221,582$              26,079,979$              25,660,659$              24,408,888$                 25,710,454$            27,562,549$              29,723,262$              31,751,322$             Net Income (Loss)1,537,549$                (33,871)$                   729,563$                   95,805$                        447,398$                 440,625$                  125,741$                   (532,710)$                 CHANGE IN NET ASSETS1,537,549$                (33,871)$                   729,563$                   95,805$                        447,398$                 440,625$                  125,741$                   (532,710)$                 BEGINNING NET ASSETS6,532,087$                8,069,636$                8,069,636$                8,799,199$                   8,895,004$               9,342,402$                9,783,026$                9,908,767$               ENDING NET ASSETS8,069,636$                8,035,765$                8,799,199$                8,895,004$                   9,342,402$               9,783,026$                9,908,767$                9,376,058$                       1.25 times Debt Service Reserve Limit 2.28                            2.04                            2.242.40                               2.52                           2.36                            2.20                            2.08                           AMOUNT OVER (UNDER) IN DAYS OPERATING COST151111123131131128120106Water and Sewer Fund Summary111 Water and Sewer Fund Overview Water and Sewer Fund Administration Utility Billing Non‐Departmental Public Works Water Wastewater Construction  Inspections 112 DEPARTMENT:DIVISION: Administration Utility Billing ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Create/process work orders (annually)15,439 16,000 16,800 Average payments by auto draft (monthly)1,997 2,300 2,800 Average payments by credit card draft (monthly)481 500 550 Online payments (website) (annually)20,452 24,100 25,300 Lockbox payments (monthly)27,710 28,703 30,000 New connects (annually)2,588 2,814 3,200 Disconnections for non‐payment (annually)*519 340 600 Number of customers billed (monthly average)8,904 9,776 10,900 *Disconnections were suspended from April ‐ September due to COVID‐19 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Manually entered utility billing payments without errors 99% 99% 100% Utility bills created before the 20th of each month 100% 100% 100% Disconnections at beginning of month 100% 100% 100% TOWN OF PROSPER PROGRAM DESCRIPTION Provide accurate monthly billing to Prosper residents and businesses for water, wastewater, solid waste and recycling services. This department is also responsible for initiating, transferring, and terminating services, processing adjustment requests, account maintenance, processing of work orders and collection services. Posting payments to customer's account. Issuing Household Hazardous Waste (HHW) vouchers to residents.  GOALS AND OBJECTIVES Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure • Provide first rate utility billing. • Customer Service Representative will have all necessary information on hand to answer and meet our customers needs. Town Council Goal 3 ‐ Ensure Fiscal Stewardship • Keep accurate records of all water, wastewater and solid waste accounts billed for the Town of Prosper. 113 DEPARTMENT:DIVISION: Administration Utility Billing TOWN OF PROSPER EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $            281,343  279,388$              $            291,047  Operations            1,312,543  1,535,650                        1,795,188  Transfers 46,481                 44,932                                   44,982  TOTAL  $        1,640,367   $        1,859,970  $        2,131,217  PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Senior Utility Billing Clerk 1.0 1.0 1.0 Utility Billing Administrator 1.0 1.0 1.0 Utility Billing Clerk 2.0 2.0 2.0 TOTAL 4.0 4.0 4.0 Finance Director Utility Billing  Administrator Utility Billing Clerk  (2) Senior Utility  Billing Clerk 114 DEPARTMENT:DIVISION: Administration Non‐Departmental EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel/(Projected Fund Salary Savings) $                        ‐  (56,680)$               $            (58,146) Operations                259,708  486,504                              542,575  Capital                147,263  ‐                                                       ‐  Transfers                            ‐  ‐                                                       ‐  Debt 3,543,650            3,930,237                       3,701,269  TOTAL  $        3,950,621   $        4,360,061  $        4,185,698  TOWN OF PROSPER PROGRAM DESCRIPTION The Non‐Departmental budget supports the Town's property insurance, a franchise fee paid to the General Fund for cost of administrative services, and the debt service payments for the Water/Sewer fund. Projected salary savings for the Water/Sewer Fund are also accounted for in this division. 115 DEPARTMENT:DIVISION: Public Works Water ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Work order total 9,225 9,278 9,500 Surface water pumped in million gallons 1,864 2,011 2,120 Water flushed in million gallons 315 356 330 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Provide Superior Water System from Texas Commission on Environmental Quality  (TCEQ)100% 100% 100% Maintain TCEQ mandated water sampling and testing 100% 100% 100% Reduce the total time to repair water leaks to less than five (5) hours and respond  to water leaks within thirty (30) minutes of initial contact 95% 95% 93% Maintain the total unaccounted water under 12% 100% 100% 100% TOWN OF PROSPER PROGRAM DESCRIPTION The Water Division is responsible for the operation, repair, and maintenance of all water lines, meters, valves, and fire hydrants. The Division performs daily water sampling required by the State of Texas to maintain a superior water quality rating for the residents of Prosper. The Town of Prosper purchases treated water from the North Texas Municipal Water District (NTMWD). The water is stored in two ground storage tanks and two elevated storage tanks until it is pumped through pipes to customers. The Prosper Water Education program involves a combination of water use reduction strategies. Initiatives of the program include workshops and training opportunities for homeowners. Public Works Inspections includes inspections of all infrastructure for private development prior to acceptance and Certificate of Occupancy is issued. GOALS AND OBJECTIVES Town Council Goal 1a ‐ Ensure Quality Development Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure • Public Works inspections ensure all tie‐ins to Town water and wastewater systems meet Town standards. Town Council Goal 2 ‐ Maintain a Quality Workforce • Provide training opportunities to ensure employee certifications are maintained. 116 DEPARTMENT:DIVISION: Public Works Water TOWN OF PROSPER EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $        1,791,351  1,755,823$           $        2,064,393  Operations            6,399,388  7,151,339                       8,809,157  Capital                  70,709  126,945                                51,256  Transfers 1,430,008            865,696                              875,740  TOTAL  $        9,691,456   $        9,899,803  $      11,800,546  PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Administrative Assistant 1.0 1.0 1.0 Backflow Inspector 1.0 1.0 1.0 Crew Leader 4.0 4.0 4.0 Construction Inspector*2.0 0.0 0.0 Director of Public Works 1.0 1.0 1.0 Heavy Equipment Operator 2.0 3.0 3.0 Public Works Right‐Of‐Way Inspector 0.0 0.0 1.0 Right‐Of‐Way Inspector*1.0 0.0 0.0 Senior Backflow Inspector 0.0 1.0 1.0 Senior Construction Inspector*1.0 0.0 0.0 Utility Facilities Maintenance Supervisor 1.0 1.0 1.0 Utility Maintenance Supervisor 0.0 1.0 1.0 Utility Worker 7.0 8.0 9.0 Water and Wastewater Superintendent 1.0 1.0 1.0 Water Education Coordinator 1.0 1.0 1.0 Water Quality Technician 1.0 2.0 2.0 TOTAL 24.0 25.0 27.0 * Positions transferred to the Construction Inspections Division 117 DEPARTMENT:DIVISION: Public Works Water TOWN OF PROSPER Director of Public  Works Water/Wastewater  Superintendent Utility Facilities  Maintenance  Supervisor Public Works  Right‐Of‐Way  Inspector Water Quality  Technician (2) Crew Leader (2) Heavy Equipment  Operator Utility Worker (5) Utility  Maintenance  Supervisor Crew Leader (2)  Heavy Equipment  Operator (2) Utility Worker (4)  Senior Backflow  Inspector Backflow  Inspector  Administrative  Assistant Water Education  Coordinator 118 DEPARTMENT:DIVISION: Public Works Wastewater ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Public works inspections 2,110 2,300 2,506 Feet of wastewater lines inspected by camera 305,635 268,252 292,395 Work Orders 971 1,464 1,956 Fats, Oils, and Grease (FOG) Inspections 422 510 596 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Clean and CCTV 10% of the wastewater collection system 100%100%100% Minimize reportable wastewater discharges to Texas Commission on  Environmental Quality (TCEQ)100%100%100% EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           639,067  891,660$              $           962,208  Operations            2,733,449  3,524,270                       4,509,942  Capital                171,363  298,854                                87,850  Transfers 241,316               294,516                              318,396  TOTAL  $        3,785,195   $        5,009,300  $        5,878,396  TOWN OF PROSPER PROGRAM DESCRIPTION The Wastewater Division is responsible for the collection of wastewater and its transmission to the wastewater treatment plants. This service includes the operation, maintenance, and repair of all wastewater lines, manholes, and lift stations connected to the system. The North Texas Municipal Water District (NTMWD) and Upper Trinity Regional Water District (UTRWD) operate the wastewater treatment plants. The Prosper Fats, Oils, and Grease (FOG) Program involves the inspection of grease traps and the education of residents and businesses connected to our wastewater collection system. Initiatives of the program include educational materials, one‐on‐one interaction, and best management practices for business owners. Public Works Inspections includes inspections of all infrastructure for private development prior to acceptance and Certificate of Occupancy is issued. GOALS AND OBJECTIVES Town Council Goal 1 ‐ Ensure Quality Development Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure • Right‐of‐Way inspections and final walk thrus help ensure Town standards are met.  Town Council Goal 2 ‐ Maintain a Quality Workforce • Provide training opportunities to ensure employee certifications are maintained. 119 DEPARTMENT:DIVISION: Public Works Wastewater TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Crew Leader 4.0 4.0 4.0 FOG Technician 1.0 1.0 1.0 Heavy Equipment Operator 2.0 3.0 3.0 Utility Maintenance Supervisor 1.0 1.0 1.0 Utility Worker 4.0 5.0 6.0 TOTAL 12.0 14.0 15.0 Director of Public  Works Water and  Wastewater  Superintendent Utility  Maintenance  Supervisor Utility Crew  Leader (4) Heavy Equipment  Operator (3) Utility Worker (6) Water Education  Coordinator FOG Technician 120 DEPARTMENT:DIVISION: Public Works Construction Inspections ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Conduct and document daily inspections of all private and Town infrastructure  improvements ‐ 10,400 11,000 Conduct and document daily inspections of all CIP and Town infrastructure  improvements ‐ 2,600 2,600 Inquiries from citizens, government agencies, and other general inquiries ‐ 1,300 800 EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Respond to contractors request for information within 3 working days ‐ 100% 100% Process monthly pay applications within 5 days of satisfactory submittal ‐ 90% 100% Submit daily reports on all Town CIP projects ‐ 90% 100% Conduct private development inspections within 24 hours of request ‐ 100% 100% TOWN OF PROSPER PROGRAM DESCRIPTION The Construction Inspection Division conducts inspections of all public infrastructure for private development and capital improvement projects for general conformance with Town standards. The division also oversees right‐of‐way permitting and right‐of‐way inspections of private franchise utility construction. GOALS AND OBJECTIVES Goal 1a ‐ Ensure Quality Development • Assist development community with overseeing the construction of land development projects for compliance with ordinances, standard construction details, state and federal laws and sound engineering practices within the  Town of Prosper. • Construction inspection walk thrus help ensure Town standards are met in an orderly manner. Goal 1c ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure  • Manage construction of Town's Capital Improvement Program to ensure project completed on budget and on schedule. 121 DEPARTMENT:DIVISION: Public Works Construction Inspections TOWN OF PROSPER EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $                        ‐ 327,823$              $           348,561  Operations                       590  41,200                                  49,220  Capital                            ‐  ‐                                                       ‐  Transfers*‐                            3,051,275                             15,250  TOTAL  $                   590   $        3,420,298  $           413,031  * Funds transferred for capital water line improvements/water line relocation PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Construction Inspector*0.0 2.0 2.0 Right‐Of‐Way Inspector*0.0 1.0 1.0 Senior Construction Inspector*0.0 1.0 1.0 TOTAL 0.0 4.0 4.0 *Positions previously included in Public Works Water Division Director of  Engineering  Services Assistant Director of  Engineering Services  ‐ Capital Projects CIP Program  Manager Senior  Construction  Inspector Construction  Inspector (2) Right‐Of‐Way  Inspector Construction  Superintendent (2) 122 DEBT SERVICE FUND 123 124 Debt Service Fund Description The Debt Service Fund accounts for the accumulation of resources and the payment of general long‐term debt principal and interest. General Obligation Bonds and Certificates of Obligation are issued to finance major improvements for the construction of streets, parks, libraries, recreation centers, fire stations, police stations, and other general governmental improvements. Property taxes are the principal source of revenue in the Debt Service Fund. The tax rate allocation for the Debt Service Fund is $0.1525, which is 29.30% of the 2020 tax rate ($0.52). The purpose of this fund is to retire outstanding general obligation bonds and pay interest on the indebtedness.  125 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESProperty Tax6,092,325                 6,855,713                 7,025,028                 7,549,503                 7,689,196                 8,289,265                 8,563,967                 8,629,068                 Investment Income104,819                    45,000                       73,000                       45,000                       45,000                       45,000                       45,000                       45,000                       Bond Proceeds‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  TOTAL REVENUES6,197,144$                6,900,713$                7,098,028$                7,594,503$                7,734,196$                8,334,265$                8,608,967$                8,674,068$               EXPENDITURESPrincipal3,196,800                 3,819,354                 3,819,354                 4,275,377                                    4,181,423                    4,577,906                   5,147,547                   5,417,791 Interest2,734,051                 3,183,386                 3,183,386                                   3,404,364                    3,532,573                    3,735,959                   3,440,820                   3,235,477 Administrative Fees18,123                       20,000                       20,000                       20,000                       20,200                       20,400                       20,600                       20,800                       TOTAL EXPENDITURES5,948,974$                7,022,740$                7,022,740$                7,699,741$                7,734,196$                8,334,265$                8,608,967$                8,674,068$               Period Excess / (Deficit)248,170$                   (122,027)$                  75,288$                     (105,238)$                  ‐$                                ‐$                                ‐$                                ‐$                               OTHER FINANCINGTransfers Out for Debt Service249,588                    ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  TOTAL OTHER FINANCING SOURCES (USES)249,588$                   ‐$                                ‐$                                ‐$                                ‐$                                ‐$                                ‐$                                ‐$                               NET CHANGE IN FUND BALANCE(1,418)$                      (122,027)$                  75,288$                     (105,238)$                  ‐$                                ‐$                                ‐$                                ‐$                               BEGINNING FUND BALANCE2,558,230$                2,556,812$                2,556,812$                2,632,100$                2,526,862$                2,526,862$                2,526,862$                2,526,862$               ENDING FUND BALANCE2,556,812$                2,434,785$                2,632,100$                2,526,862$                2,526,862$                2,526,862$                2,526,862$                2,526,862$               Debt Service Fund Summary126 Actual Projected Projected Projected Projected Projected Position as of Position as of Position as of Position as of Position as of Position as of FYE 9.30.2020 FYE 9.30.2021 FYE 9.30.2022 FYE 9.30.2023 FYE 9.30.2024 FYE 9.30.2025 1.  Market Value of taxable property 4,209,067,499$  4,601,196,301$  4,877,268,079$    5,169,904,164$  5,428,399,372$  5,699,819,341$   (certified) (certified) (projected) (projected) (projected) (projected) 2.  Town's Target (6% limit)252,544,050$      276,071,778$      292,636,085$       310,194,250$      325,703,962$      341,989,160$       Unreserved Debt Capacity 252,544,050$      276,071,778$      292,636,085$       310,194,250$      325,703,962$      341,989,160$       3.  Outstanding Debt 81,745,777$        88,801,424$        84,526,047$          80,659,624$        76,585,618$        72,049,896$         4.  Proposed Issues ‐                         9,000,000            7,194,000              ‐                         ‐                         ‐                          5.  Balance of Proposed Issues ‐                         ‐                         ‐                          ‐                         ‐                         ‐                          Total Debt Subject to Limit 81,745,777$        97,801,424$        91,720,047$         80,659,624$        76,585,618$        72,049,896$         6.  Available Unreserved Debt        Capacity ($)170,798,273$      178,270,354$      200,916,038$       229,534,626$      249,118,344$      269,939,264$       7.  Available Unreserved Debt        Capacity (%)67.63%64.57%68.66%74.00%76.49%78.93% 8.  I&S Tax Rate 0.15250 0.15250 0.14590 0.14842 0.14555 0.13888 9.  Town's target of 35% or less of 29.3%29.3%28.1%28.5%28.0%26.7%       Total Tax Rate‐$0.52 Notes: 1.  Total Assessed valuation plus utility valuation growth assumption is 6% in FY 2022, 6% in FY 2023, 5% in FY 2024, and 5% in FY 2025 per year. 2.  Town debt policy limits total principal amount of GO bonds together with the principle amount of all other outstanding tax indebtedness       will be targeted to not exceed six percent (6%) of the total assessed valuation of the Town's tax rolls. 4.  Debt issues subject to limit proposed are part of the Capital Improvements Plan and are anticipated to be issued during the referenced fiscal year.         Sizing includes estimated cost of issuance. 5.  Debt balance on issues in Capital Improvements Plan. 6.  Debt capacity available after deducting the reserved capacity. 7.  Percentage of debt capacity available after deducting the reserved capacity. 8.  Town's FY 2021 I&S tax rate and projected I&S rates are calculated based on 99% collections. 9.  Percentage of overall $0.52 total tax rate. Current Rating AA+ Aa1 AA+ Aa1 AA+ Aa1 AA+ Aa1 Projection of  Debt Margin Based on Town Policy Tax Supported Debt Service Fiscal Year 2020‐2021 BOND RATINGS Standard & Poor's AA+June 2017 Rating Entity Prior Rating Prior Rating Period Standard & Poor's AA+June 2019 Moody's Aa1 June 2019 3.  Current outstanding debt subject to limit at fiscal year end includes all debt in which property taxes are pledged. Excludes debt issued for water, sewer       and drainage projects Moody's Aa2 June 2016 The Town has utilized two different rating agencies over the years ‐ Moody's Investor Services and Standard and Poor's. Moody has assigned the Town’s outstanding general obligation limited tax debt outlook as stable at Aa1 to the Town’s $12.387 million Combination Tax and Surplus Revenue Certificates of Obligation, Series 2020. Standard and Poor’s Global Ratings (“S&P”) also assigned its rating of AA+ to the Town’s 2020 Combination Tax and Surplus Revenue Certificates of Obligation. The Aa1 and AA+ ratings are the second highest ratings of each agency and reflect the Town’s very strong economy and rapidly expanding moderately sized tax base due to significant ongoing development while maintaining through conservative budgeting and formal policies which will attract investors.  The chart below reflects ratings since June 2016.   June 2018AA+Standard & Poor's Moody's Aa1 June 2017 Standard & Poor's AA June 2016 Moody's Aa1 June 2018 127 Debt Issuance Details General Obligation Bonds, Series 2012 (Moody's Rated "Aa3") ‐The proceeds of this $3.68M non‐taxable issue will be used for (i) improvements to streets and roads, bridges and intersections, and related infrastructure in the Town. The issue is 100% debt service fund related and was issued June 15, 2012, and matures February 15, 2032. Interest payable February 15, and August 15 at rates ranging from 2.0% to 3.25%. Certificates of Obligation, Series 2012 (Moody's Rated "Aa3") ‐The proceeds of this $5.755M non‐taxable issue will be used for (i) water and drainage system improvements. The issue is 83% water and sewer fund related and 17% stormwater drainage fund related and was issued June 15, 2012, maturing February 15, 2032. Interest payable February 15 and August 15 at rates ranging from 0.40% to 3.25%.  General Obligation Refunding Bonds, Series 2013 (Moody's Rated "Aa3") ‐The proceeds of this $3.83M non‐taxable issue will be used for (i) refunding a portion of the Town's outstanding debt. The issue is 100% debt service fund related and was issued June 15, 2013, maturing August 15, 2033. Interest payable February 15 and August 15 at rates ranging from 2.0% to 4.0%. Certificates of Obligation, Series 2013 (Moody's Rated "Aa3") ‐The proceeds of this $5.235M non‐taxable issue will be used for (i) water system improvements. The issue is 100% water and sewer fund related and was issued June 15, 2013, maturing August 15, 2033. Interest payable February 15 and August 15 at rates ranging from 2.0% to 4.0%. General Obligation Refunding and Improvement Bonds, Series 2014 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The proceeds of this $7.175M taxable issue will be used for (i) refunding a portion of the Town's outstanding debt; and (ii) design and land acquisition costs for Town fire stations and park improvements. The issue is 47% debt service fund related and 53% water and sewer fund related and was issued February 15, 2014, maturing February 15, 2034. Interest payable February 15 and August 15 at rates ranging from 2.0% to 5.0%. Certificates of Obligation, Series 2014 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The proceeds of this $12.57M taxable issue will be used for (i) acquisition of sewage treatment capacity. The issue is 100% water and sewer fund related and was issued February 15, 2014, maturing February 15, 2034. Interest payable February 15 and August 15 at rates ranging from 2.0% to 4.0%. General Obligation Refunding and Improvement Bonds, Series 2015 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The  proceeds of this $16.135M taxable issue will be used for (i) refunding a portion of the Town's outstanding debt; (ii) improvements to streets and roads, bridges and intersections, and related infrastructure in the Town; (iii) to fund the construction and equipping of a fire station; and (iv) the acquisition and installation of a public safety radio system. The issue is 79% debt service fund related and 21% water and sewer fund related and was issued July 15, 2015, maturing February 15, 2035. Interest payable February 15 and August 15 at rates ranging from  2.0% to 5.0%. Certificates of Obligation, Series 2015 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The proceeds of this $8.135M taxable issue will be used for (i) improvements to streets and roads, bridges and intersections, and related infrastructure in the Town; (ii) to fund the construction and equipping of a fire station; and (iii) the acquisition and installation of a public safety radio system. The issue is 100% debt service fund related and was issued July 15, 2015, maturing February 15, 2035. Interest payable February 15 and August 15 at rates ranging from 2.0% to 5.0%. 128 General Obligation Refunding and Improvement Bonds, Series 2016 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The proceeds of this $7.505M taxable issue will be used for (i) refunding a portion of the Town's outstanding debt; (ii) acquiring a site for, and designing a multi‐purpose municipal facility to serve as Town Hall and for other municipal services, with any surplus bond proceeds to be used for the construction of such facility; (iii) designing, constructing, improving and equipping parks, trails and recreational facilities and a park administration facility, and the acquisition of land and interests in land for such purposes; and (iv) constructing, improving, extending, expanding, upgrading and developing streets and roads, bridges and intersections including utility relocation, landscaping, sidewalks, traffic safety and operational improvements, the purchase of any necessary rights‐of‐way, drainage and other related costs. The issue is 84% debt service fund related and 16% water and sewer fund related and was issued July 12, 2016, maturing February 15, 2036. Interest payable February 15 and August 15 at rates ranging from 2.0% to 4.0%. Certificates of Obligation, Series 2016 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The proceeds of this $8.47M taxable issue will be used for (i) the construction and equipping of a multi‐purpose municipal facility, (ii) the constructing, improving, extending, expanding, upgrading and developing parks and recreation facilities including fields, trails, utility relocation, landscaping, sidewalks, and operational improvements, installation of lighting, the purchase of any necessary rights‐of‐way, drainage and other related costs; and (iii) the constructing, improving, extending, expanding, upgrading, and developing storm drainage utility projects including utility relocation, landscaping, sidewalks, traffic safety and operation improvements, the purchase of necessary easements and the related costs. The issue is 84% debt service fund related and 16% stormwater drainage fund related and was issued July 12, 2016, maturing February 15, 2036. Interest payable February 15 and August 15 at rates ranging from 2.0% to 4.0%. Certificates of Obligation, Series 2017 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $11.565M taxable issue will be used for (i) constructing and equipping of a facility to serve as Town Hall and to house other municipal offices; (ii) constructing, improving and developing parks and recreation facilities; and (iii) constructing and improving storm drainage utility projects in the Town. The issue is 91% debt service fund related and 9% stormwater drainage fund related and was issued June 27, 2017, maturing February 15, 2037. Interest payable February 15 and August 15 at rates ranging from 2.0% to 5.0%. General Obligation Bonds, Series 2018 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $3.9M taxable issue will be used for (i) constructing and equipping public safety facilities, parks and park facilities and a public works facility; and (ii) constructing and improving streets, roads and other related infrastructure in the Town. The issue is 100% debt service fund related and was issued June 15, 2018, maturing February 15, 2038. Interest payable February 15 and August 15 at rates ranging from 4.0% to 5.0%. Certificates of Obligation, Series 2018 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $22.225M taxable issue will be used for (i) constructing and equipping a multi‐purpose municipal facility to serve as Town Hall and to house other municipal services; (ii) improving the Town's waterworks system; and (iii) constructing and improving streets, roads and other related infrastructure in the Town. The issue is 56% debt service fund related and 44% water and sewer fund related and was issued June 15, 2018, maturing February 15, 2038. Interest payable February 15 and August 15 at rates ranging from 3.125% to 5.0%. General Obligation Bonds, Series 2019 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $4.065M taxable issue will be used for (i) constructing and improving streets, roads and other related infrastructure in the Town. The issue is 100% debt service fund related and was issued July 25, 2019, maturing February 15, 2039. Interest payable February 15, and August 15 at rates ranging from 3.0% to 4.0%. 129 Certificates of Obligation, Series 2019 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $17.49M taxable issue will be used for (i) acquiring, constructing, installing and equipping additions, improvements, extensions and equipment for the Town's waterworks and sewer system; (ii) constructing, improving, extending, expanding, upgrading and developing streets and roads and intersections, including utility relocation, landscaping, sidewalks, traffic safety and operational improvements and the purchase of any necessary rights‐of‐way and other related costs, (iii) constructing, improving, extending, expanding, upgrading and developing parks and recreation facilities, including fields, trails, utility relocation, landscaping, sidewalks and operational improvements, installation of lighting, the purchase of any necessary rights‐of‐way, and other related costs; (iv) designing, constructing, improving and equipping public safety facilities in the Town, including a police station and dispatch facility, and the acquisition of land and interests in land as necessary for such purposes; and (v) paying legal, fiscal, engineering and architectural fees in connection with these projects. The issue is 75% debt service fund related and 25% water and sewer fund related and was issued July 25, 2019, maturing February 15, 2039. Interest payable February 15 and August 15 at rates ranging from 3.0% to 5.0% Certificates of Obligation, Series 2020 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $10.875M taxable issue will be used for (i) constructing, improving, extending, expanding, upgrading and developing streets and roads and intersections, including utility relocation, landscaping, sidewalks, traffic safety and operational improvements and the purchase of any necessary rights‐of‐way and other related costs; (ii) constructing, improving, extending, expanding, upgrading and developing parks and recreation facilities, including fields, trails, utility relocation, landscaping, sidewalks and operational improvements, installation of lighting, the purchase of any necessary rights‐of‐way, drainage and other related costs; and (iii) paying legal, fiscal, engineering and architectural fees in connection with these projects. The issue is 100% debt service fund related and was issued September 1, 2020, maturing February 15, 2035. Interest payable February 15 and August 15 at 4.0%. 130 Principal Outstanding 2012 General Obligation Bonds 2013 General Obligation Bonds 2014 General Obligation Refunding Bonds 2014 General Obligation Bonds 2015 Certificates of Obligation 2015 General Obligation Bonds 2015 General Obligation Refunding Bonds 2016 Certificates of Obligation 6,705,000    2036 2016 General Obligation Bonds 3,310,000    2036 2016 General Obligation Refunding Bonds 2017 Certificates of Obligation 2018 General Obligation Bonds 3,650,000    2038 2018 Certificates of Obligation 11,350,000  2038 2019 General Obligation Bonds 3,925,000    2039 2019 Certificates of Obligation 2020 Certificates of Obligation 10,875,000  2040 Principal Outstanding 2012 Certificates of Obligation 2014 General Obligation Refunding Bonds 2015 General Obligation Refunding Bonds 2016 General Obligation Refunding Bonds 2016 Certificates of Obligation 2017 Certificates of Obligation 2018 Certificates of Obligation 2038 2019 Certificates of Obligation 2,785,000                         2032 2,760,000                         2033 Outstanding Principal on Debt Tax Supported Debt Fiscal Year 2020‐2021 Issue Final Maturity 1,060,000                          2024 780,000                             2034 7,740,000                          2035 Water/Sewer/Drainage Supported Debt Fiscal Year 2020‐2021 3,155,000                          2035 8,738,400                         2029 625,500                            2021 9,240,000                         2037 88,801,424$                     12,102,524                       2039 2013 Certificates of Obligation 3,775,000                         2033 Issue Final Maturity 3,845,000                         2032 1,725,000                         2024 2014 Certificates of Obligation 9,755,000                         2034 3,026,600                         2029 37,478,577$                     69,500                               2021 1,115,000                         2036 885,000                            2037 4,092,477                         2039 9,190,000                          131 2040 745,000                       11,175                         756,175                        2021 4,275,377                    3,404,364                    7,679,741                     Principal and Interest Debt Schedule Tax Supported Debt Service Fiscal Year 2020‐2021 Year Principal Interest Total 2024 4,535,722                    2,926,658                    7,462,380                     2025 4,805,966                    2,732,115                    7,538,081                     2022 3,866,423                    3,267,298                    7,133,721                     2023 4,074,006                    3,103,072                    7,177,078                     2028 5,443,313                    2,046,974                    7,490,287                     2029 5,699,469                    1,797,643                    7,497,112                     2026 5,483,512                    2,516,656                    8,000,168                     2027 5,220,394                    2,282,805                    7,503,199                     2032 5,409,934                    1,150,022                    6,559,956                     2033 5,327,354                    949,244                       6,276,598                     2030 5,005,096                    1,565,192                    6,570,288                     2031 5,211,253                    1,354,764                    6,566,017                     2036 4,604,611                    376,208                       4,980,819                     2039 1,878,078                    50,521                         1,928,599                     2034 5,234,773                    748,755                       5,983,528                     2035 5,357,191                    555,101                       5,912,292                     2037 3,670,767                    234,321                       3,905,088                     2038 2,953,185                    125,671                       3,078,856                     TOTALS 88,801,424$               31,198,559$               119,999,983$              132 Principal and Interest Debt Schedule Water/Sewer/Drainage Supported Debt Service Fiscal Year 2020‐2021 Year Principal Interest Total 2022 2,603,577                    1,362,202                    3,965,779                     2023 2,590,995                    1,255,778                    3,846,773                     2021 2,479,623                    1,467,238                    3,946,861                     2026 2,486,488                    924,394                       3,410,882                     2027 2,129,606                    828,870                       2,958,476                     2024 2,689,279                    1,145,073                    3,834,352                     2025 2,379,035                    1,026,216                    3,405,251                     2030 2,294,903                    556,089                       2,850,992                     2031 2,378,748                    462,362                       2,841,110                     2028 2,211,687                    739,882                       2,951,569                     2029 2,300,531                    647,850                       2,948,381                     2034 1,895,227                    198,513                       2,093,740                     2035 1,032,807                    129,127                       1,161,934                     2032 2,470,065                    370,203                       2,840,268                     2033 2,192,645                    283,157                       2,475,802                     TOTALS 37,478,577$               11,578,967$               49,057,544$                2036 1,065,389                    93,736                         1,159,125                     2039 296,923                       4,454                            301,377                        2038 971,815                       25,197                         997,012                        2037 1,009,234                    58,626                         1,067,860                     133 134 OTHER FUNDS 135 136 Revenue Category Debt Service Parks Impact Fees Internal Service Special Revenue Storm Drainage Property Tax $ 7,549,503 $ ‐ $ ‐ $ ‐ $ 700,559 $ ‐ Sales Tax ‐‐‐‐4,162,940 ‐ Investment Income 45,000 15,500 42,000 27,000 4,850 4,200 License, Fees & Permits ‐‐‐‐‐705,000 Impact Fees ‐‐ 6,850,000 ‐ 1,000,000 ‐ Charges for Services ‐ 200,000 ‐ 3,426,209 ‐ 6,000 Contribution ‐ 100,000 ‐‐ 52,200 ‐ Grants ‐ 500,000 ‐‐‐‐ Other Transfers In ‐‐‐ 1,478,505 ‐‐ Miscellaneous ‐‐ 200,000 139,000 ‐‐ Revenue Total $ 7,594,503 $ 815,500 $ 7,092,000 $ 5,070,714 $ 5,920,549 $ 715,200 Other #REF! Other Funds Revenues  By Source Debt Service 28% Parks 3% Impact Fees 26% Internal Service 19% Special Revenue 22% Storm Drainage 2% 137 TIRZ #1 Fund Description The Town of Prosper designated a certain area within the Town as Tax Increment Reinvestment Zone Number 1 in 2008. The Town Council desires to promote the development or redevelopment of said geographic area by designation of a reinvestment zone, as authorized by the Tax Increment Financing Act, Chapter 311 of the Texas Tax Code. This fund is to account for the restricted revenue sources detailed in the agreement along with the reimbursements to the developer for agreed upon expenditures. 138 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESImpact Fee Revenue123,892                     350,000                     1,584,305                 1,000,000                                                    ‐                                     ‐                                     ‐                                     ‐ Property Taxes‐Town340,626                     387,624                     386,349                     554,473                     609,920                     658,714                     698,237                     733,149                     Property Taxes‐County73,604                       110,960                     92,846                       133,249                     146,574                     158,300                     167,798                     176,188                     Property Taxes‐Rollback Taxes‐                                  ‐                                  28,840                       ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  Sales Taxes ‐ Town503,932                     495,372                     545,965                     562,344                     812,344                     852,961                     878,550                     904,906                     Sales Taxes ‐ EDC422,704                     415,259                     457,245                     470,962                     682,369                     716,487                     737,982                     760,122                     Investment Income10,318                       7,500                         20,000                       2,000                         2,000                         2,000                         2,000                         2,000                         Other 789                             ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  TOTAL REVENUES1,475,865$                1,766,715$                3,115,550$                2,723,028$                2,253,207$                2,388,462$                2,484,567$                2,576,364$               EXPENDITURESProfessional Services74                               ‐                                  ‐                                  ‐                                  ‐                                                                      ‐                                     ‐                                     ‐ Developer Reimbursement1,512,515                 1,766,715                 3,347,378                 2,723,028                 2,253,207                                    2,388,462                    2,484,567                    2,576,364 TOTAL EXPENDITURES1,512,589$                1,766,715$                3,347,378$                2,723,028$                2,253,207$                2,388,462$                2,484,567$                2,576,364$               Period Excess / (Deficit)(36,724)$                    ‐$                                 (231,828)$                  ‐$                                 ‐$                                 ‐$                                 ‐$                                 ‐$                                NET CHANGE IN FUND BALANCE(36,724)$                    ‐$                                 (231,828)$                  ‐$                                 ‐$                                 ‐$                                 ‐$                                 ‐$                                BEGINNING FUND BALANCE293,552$                   256,828$                   256,828$                   25,000$                      25,000$                      25,000$                      25,000$                      25,000$                     ENDING FUND BALANCE256,828$                   256,828$                   25,000$                      25,000$                      25,000$                      25,000$                      25,000$                      25,000$                     TIRZ # 1 Fund Summary139 TIRZ #2 Fund Description The Town of Prosper designated a certain area within the Town as Tax Increment Reinvestment Zone Number 2 in 2013. The Town Council desires to promote the development or redevelopment of said geographic area by designation of a reinvestment zone, as authorized by the Tax Increment Financing Act, Chapter 311 of the Texas Tax Code. This fund is to account for the restricted revenue sources detailed in the agreement along with the reimbursements to the developer for agreed upon expenditures. 140 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESImpact Fee Revenue‐                                  325,500                     ‐                                  ‐                                                                     ‐                                     ‐                                     ‐                                     ‐ Property Taxes‐Town15,053                       12,633                       12,633                       10,350                       11,385                       12,296                       13,034                       13,685                       Property Taxes‐County3,738                         3,616                         3,137                         2,487                         2,736                         2,955                         3,132                         3,288                         Sales Taxes ‐ Town16                               150                             10                               10                               10                               10                               10                               10                               Sales Taxes ‐ EDC16                               150                             10                               10                               10                               10                               10                               10                               Investment Income748                             500                             400                             150                             150                             150                             150                             150                             Other ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  TOTAL REVENUES19,571$                      342,549$                   16,190$                      13,007$                      14,291$                      15,420$                      16,335$                      17,144$                     EXPENDITURESProfessional Services‐                                  ‐                                  ‐                                  ‐                                  ‐                                                                      ‐                                     ‐                                     ‐ Developer Reimbursement19,958                       342,549                     16,732                       13,007                       14,291                       15,420                       16,335                       17,144                       TOTAL EXPENDITURES19,958$                      342,549$                   16,732$                      13,007$                      14,291$                      15,420$                      16,335$                      17,144$                     Period Excess / (Deficit)(387)$                          ‐$                                 (542)$                          ‐$                                 ‐$                                 ‐$                                 ‐$                                 ‐$                                NET CHANGE IN FUND BALANCE(387)$                          ‐$                                 (542)$                          ‐$                                 ‐$                                 ‐$                                 ‐$                                 ‐$                                BEGINNING FUND BALANCE25,929$                      25,542$                      25,542$                      25,000$                      25,000$                      25,000$                      25,000$                      25,000$                     ENDING FUND BALANCE25,542$                      25,542$                      25,000$                      25,000$                      25,000$                      25,000$                      25,000$                      25,000$                     TIRZ # 2 Fund Summary141 Crime Control and Prevention District Description The Town of Prosper held a special election in 2018 that established a Crime Control and Prevention Special Purpose District allowed under Texas Local Government Code, Chapter 363 and Texas Tax Code, Section 323.105. Crime Control and Prevention District is dedicated to crime reduction programs and the dedication of a one‐ fourth of one percent sales and use tax. The voters approved the Crime Control and Prevention District for the next five years, at which time voters will have to reaffirm or repeal. The sales and use tax collected will be used to support the cost of crime control and crime prevention including costs of personnel, administration, expansion, enhancement, and capital expenditures. The implementation of the Crime Control and Prevention District funded twelve and a half existing Police Officers plus additional personnel costs. In FY 2020‐2021 one additional Police Officer position is transferred from the General Fund. 142 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESSales Taxes 1,303,224                  1,338,204                  1,519,230                  1,564,807                                   1,643,047                    1,692,339                    1,743,109                    1,795,402 Investment Income ‐                                   5,000                          300                              300                              300                              300                              300                              300                             Other  ‐                                   ‐                                   ‐                                   ‐                                   ‐                                   ‐                                   ‐                                   ‐                                  TOTAL REVENUES1,303,224$                1,343,204$                1,519,530$                1,565,107$                1,643,347$                1,692,639$                1,743,409$                1,795,702$               EXPENDITURESPersonnel1,132,782                 1,327,155                 1,173,704                 1,425,708                 1,643,347                                    1,692,639                    1,743,409                    1,795,702 Other ‐                                  ‐                                  ‐                                  ‐                                  ‐                                                                      ‐                                     ‐                                     ‐ TOTAL EXPENDITURES1,132,782$                1,327,155$                1,173,704$                1,425,708$                1,643,347$                1,692,639$                1,743,409$                1,795,702$               Period Excess / (Deficit)170,442$                   16,049$                      345,826$                   139,399$                   ‐$                                 ‐$                                 ‐$                                 ‐$                                NET CHANGE IN FUND BALANCE170,442$                   16,049$                      345,826$                   139,399$                   ‐$                                 ‐$                                 ‐$                                 ‐$                                BEGINNING FUND BALANCE‐$                                 170,442$                   170,442$                   516,268$                   655,667$                   655,667$                   655,667$                   655,667$                  ENDING FUND BALANCE170,442$                   186,491$                   516,268$                   655,667$                   655,667$                   655,667$                   655,667$                   655,667$                  Crime Control and Prevention Special Purpose District143 Fire Control, Prevention, and Emergency Medical Services District Description The Town of Prosper held a special election in 2018 that established a Fire Control, Prevention, and Emergency Medical Services Special Purpose District allowed under Texas Local Government Code, Chapter 344 and Texas Tax Code, Section 321.106. Fire Control, Prevention and Emergency Medical Services District is dedicated to fire safety and emergency medical services programs and the dedication of a one‐fourth of one percent sales and use tax. The voters approved the Fire Control, Prevention, and Emergency Medical Services District for the next five years, at which time voters will have to reaffirm or repeal. The sales and use tax collected will be used to support the cost of fire control, prevention, and emergency services including costs of personnel, administration, expansion, enhancement, and capital expenditures. The implementation of the Fire Control, Prevention, and Emergency Medical Services District funded twelve and a half existing Firefighter/Paramedics plus additional personnel costs. In FY 2020‐2021 one additional Firefighter/Paramedic position is transferred from the General Fund. 144 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESSales Taxes 1,302,422                  1,338,204                  1,519,230                  1,564,807                                   1,643,047                    1,692,339                    1,743,109                    1,795,402 Investment Income ‐                                   5,000                          ‐                                   ‐                                   150                              150                              150                              150                             Other  ‐                                   ‐                                   ‐                                   ‐                                   ‐                                   ‐                                   ‐                                   ‐                                  TOTAL REVENUES1,302,422$                1,343,204$                1,519,230$                1,564,807$                1,643,197$                1,692,489$                1,743,259$                1,795,552$               EXPENDITURESPersonnel1,286,837                 1,326,274                 1,415,593                 1,490,812                 1,643,197                                    1,692,489                    1,743,259                    1,795,552 Other ‐                                  ‐                                  ‐                                  ‐                                  ‐                                                                      ‐                                     ‐                                     ‐ TOTAL EXPENDITURES1,286,837$                1,326,274$                1,415,593$                1,490,812$                1,643,197$                1,692,489$                1,743,259$                1,795,552$               Period Excess / (Deficit)15,585$                      16,930$                      103,637$                   73,995$                      ‐$                                 ‐$                                 ‐$                                 ‐$                                NET CHANGE IN FUND BALANCE15,585$                      16,930$                      103,637$                   73,995$                      ‐$                                 ‐$                                 ‐$                                 ‐$                                BEGINNING FUND BALANCE‐$                                 15,585$                      15,585$                      119,222$                   193,217$                   193,217$                   193,217$                   193,217$                  ENDING FUND BALANCE15,585$                      32,515$                      119,222$                   193,217$                   193,217$                   193,217$                   193,217$                   193,217$                  Fire Control, Prevention and Emergency Medical Services Special Purpose District145 Park Improvement/Dedication Fund Description Park Improvement Fund ‐ This fund is to account for contributions to the Town for improvements to Town parks per development agreements. Developers are reimbursed for the reasonable costs of any park improvements constructed and accepted by the Town. For multi‐family development projects and for complete phases of a single‐family subdivision plat, the Developer may elect to apply the entire amount to be reimbursed under this section as a credit against park fees due for the residential development, provided that the application of the credit does not result in a partial fee for any dwelling unit, in accordance with guidelines established by the Town. The Town shall retain sole discretion to determine whether to accept proposed park improvements. Park Dedication Fund ‐ This fund is to account for contributions to the Town for the creation of parks within the Town per development agreements. Fund expenditures must be used for the acquisition, development, expansion, or upgrading of parks located within the same park district or general area where the proposed development for which payment was made is located. 146 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESPark Dedication Fees668,865                     200,000                     ‐                                  200,000                     200,000                     200,000                     200,000                     200,000                     Park Improvement Fees275,884                     100,000                     ‐                                  100,000                     100,000                     100,000                     100,000                     100,000                     Grants‐Improvement Fund‐                                  500,000                     ‐                                  500,000                     ‐                                  ‐                                  ‐                                  ‐                                  Park Dedication‐Interest32,103                       25,000                       20,000                       8,000                         8,000                         8,000                         8,000                         8,000                         Park Improvement‐Interest33,490                       15,000                       17,000                       7,500                         7,500                         7,500                         7,500                         7,500                         TOTAL REVENUES1,010,342$                840,000$                   37,000$                      815,500$                   315,500$                   315,500$                   315,500$                   315,500$                  EXPENDITURESGeneral ‐ Parks Dedication‐                                  ‐                                  ‐                                                        250,000 ‐                                                        250,000                                     ‐                                     ‐ General ‐ Parks Improvement86,059                       703,700                     78,490                                         1,485,000 ‐                                                                     ‐                                     ‐                                     ‐ Transfers Out‐                                  ‐                                  ‐                                                              ‐                              ‐                              ‐                              ‐                              ‐ TOTAL EXPENDITURES86,059$                      703,700$                   78,490$                      1,735,000$                ‐$                                 250,000$                   ‐$                                 ‐$                                Period Excess / (Deficit)924,283$                   136,300$                   (41,490)$                    (919,500)$                  315,500$                   65,500$                      315,500$                   315,500$                  NET CHANGE IN FUND BALANCE924,283$                   136,300$                   (41,490)$                    (919,500)$                  315,500$                   65,500$                      315,500$                   315,500$                  BEGINNING FUND BALANCE1,857,786$                2,782,069$                2,782,069$                2,740,579$                1,821,079$                2,136,579$                2,136,579$                2,202,079$               PARKS DEDICATION ENDING FUND BALANCE1,474,942$                1,699,942$                1,494,942$                1,452,942$                1,660,942$                1,618,942$                1,868,942$                1,826,942$               PARKS IMPROVEMENTS ENDING FUND BALANCE1,307,127$                1,218,427$                1,245,637$                368,137$                   475,637$                   583,137$                   583,137$                   690,637$                  Park Dedication/Improvement Fund Summary147 Impact Fee Fund Description Impact Fees were established to assure the availability of funds for major capital projects needed as a result of development. They are broken out into the following four funds: East Thoroughfare, West Thoroughfare, Water, and Wastewater. The laws governing the collection and disbursement of impact fees require separate accounting and reporting of these funds. Additionally, an analysis and update of the fee structure is required every five years. Appropriations from these funds are being utilized to provide supplemental funding for eligible capital improvement projects. Water – water capital improvements projects shown on the Town’s adopted Water System Capital Improvement Plan. Wastewater – wastewater capital improvement projects shown on the Town’s adopted Wastewater System Capital Improvement Plan. East Thoroughfare – roadway capital improvement projects shown on the Town’s adopted Thoroughfare Plan east of Preston Road. West Thoroughfare – roadway capital improvement projects shown on the Town’s adopted Thoroughfare Plan west of Preston Road. 148 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESImpact Fees 3,275,653                 3,000,000                 3,000,000                 2,500,000                 2,500,000                 2,500,000                 2,500,000                 2,500,000                 Investment Income58,501                      45,000                      33,000                      12,000                      12,000                      12,000                      12,000                      12,000                      TOTAL REVENUES3,334,154$               3,045,000$               3,033,000$               2,512,000$               2,512,000$               2,512,000$               2,512,000$               2,512,000$               EXPENDITURESOperations‐Developer Agreements                  2,097,079                      930,910                      925,114                      840,000                      700,000                      700,000                       700,000                      700,000 Capital                     784,287                      195,277                      195,277                   1,000,000                   4,000,000                                   ‐                                    ‐                                    ‐ TOTAL EXPENDITURES2,881,366$               1,126,187$               1,120,391$               1,840,000$               4,700,000$               700,000$                  700,000$                  700,000$                  Period Excess / (Deficit)452,788$                   1,918,813$                1,912,609$               672,000$                   (2,188,000)$              1,812,000$                1,812,000$                1,812,000$               OTHER FINANCINGTransfers In‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 Transfers Out(3,017,553)                ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 TOTAL OTHER FINANCING SOURCES (USES)(3,017,553)$              ‐$                                ‐$                                ‐$                                ‐$                                ‐$                                ‐$                                ‐$                               NET CHANGE IN FUND BALANCE(2,564,765)$              1,918,813$                1,912,609$               672,000$                   (2,188,000)$              1,812,000$                1,812,000$                1,812,000$               BEGINNING FUND BALANCE4,074,701$               1,509,936$               1,509,936$               3,422,545$               4,094,545$               1,906,545$               3,718,545$               5,530,545$               ENDING UNRESTRICTED FUND BALANCE1,509,936$               3,428,749$               3,422,545$               4,094,545$               1,906,545$               3,718,545$               5,530,545$               7,342,545$               Water Impact Fee Fund Summary149 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESImpact Fees 985,743                    850,000                    1,100,000                 850,000                    850,000                    850,000                    850,000                    850,000                    Equity Fees250,000                    200,000                    260,000                    200,000                    200,000                    200,000                    200,000                    200,000                    Investment Income52,223                      35,000                      28,000                      12,000                      12,000                      12,000                      12,000                      12,000                      TOTAL REVENUES1,287,966$               1,085,000$               1,388,000$               1,062,000$               1,062,000$               1,062,000$               1,062,000$               1,062,000$               EXPENDITURESOperations‐Developer Reimbursements747,497                    766,225                    775,245                    890,000                    901,225                    766,639                    660,000                    401,309                    Capital27,230                      ‐                                 ‐                                  1,500,000                 ‐                                  1,450,000                 ‐                                 ‐                                 TOTAL EXPENDITURES774,727$                  766,225$                  775,245$                   2,390,000$               901,225$                   2,216,639$               660,000$                  401,309$                  Period Excess / (Deficit)513,239$                  318,775$                  612,755$                   (1,328,000)$             160,775$                   (1,154,639)$             402,000$                  660,691$                  OTHER FINANCINGTransfers In‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 Transfers Out‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 TOTAL OTHER FINANCING SOURCES (USES)‐$                                ‐$                                ‐$                                ‐$                                ‐$                                ‐$                                ‐$                                ‐$                               NET CHANGE IN FUND BALANCE513,239$                  318,775$                  612,755$                   (1,328,000)$             160,775$                   (1,154,639)$             402,000$                  660,691$                  BEGINNING FUND BALANCE1,256,837$               1,770,076$               1,770,076$               2,382,831$               1,054,831$               1,215,606$               60,967$                    462,967$                  ENDING UNRESTRICTED FUND BALANCE1,770,076$               2,088,851$               2,382,831$               1,054,831$               1,215,606$               60,967$                    462,967$                  1,123,658$               Wastewater Impact Fee Fund Summary150 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESImpact Fees1,332,760                 1,000,000                 1,100,000                 1,000,000                 1,000,000                 1,000,000                 1,000,000                 1,000,000                 Investment Income37,201                       25,000                       20,000                       8,000                         8,000                         8,000                         8,000                         8,000                         Other‐                                  132,438                    ‐                             ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  TOTAL REVENUES1,369,961$                1,157,438$                1,120,000$                1,008,000$                1,008,000$                1,008,000$                1,008,000$                1,008,000$               EXPENDITURESOperations‐Developer Reimbursements461,974                    300,000                    ‐                                  300,000                                         200,000                       200,000                                     ‐                                     ‐     PISD High School    Tanner's Mill300,000                                                       ‐ 300,000                                         200,000                       200,000                                     ‐                                     ‐ Capital486,589                    1,641,024                 1,391,654                 175,000                    175,000                    625,000                    400,000                    ‐                                  TOTAL EXPENDITURES948,563$                   1,941,024$                1,391,654$               475,000$                  375,000$                  825,000$                  400,000$                   ‐$                                Period Excess / (Deficit)421,398$                   (783,586)$                  (271,654)$                 533,000$                  633,000$                  183,000$                  608,000$                   1,008,000$               OTHER FINANCINGTransfers In1,963,832                 ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  Transfers Out(250,000)                   (69,168)                     (69,168)                     ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  TOTAL OTHER FINANCING SOURCES (USES)1,713,832$                (69,168)$                    (69,168)$                    ‐$                                 ‐$                                 ‐$                                 ‐$                                 ‐$                                NET CHANGE IN FUND BALANCE2,135,230$                (852,754)$                  (340,822)$                 533,000$                  633,000$                  183,000$                  608,000$                   1,008,000$               BEGINNING FUND BALANCE(895,752)$                  1,239,478$                1,239,478$               898,656$                   1,431,656$                2,064,656$                2,064,656$                2,247,656$               ENDING UNRESTRICTED FUND BALANCE1,239,478$               386,724$                  898,656$                   1,431,656$                2,064,656$                2,247,656$                2,672,656$                3,255,656$               East Thoroughfare Impact Fee Fund Summary151 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESImpact Fees 4,112,611                 2,500,000                 3,200,000                 2,500,000                 2,500,000                 2,500,000                 2,500,000                 2,500,000                 Investment Income73,846                      30,000                      22,500                      10,000                      10,000                      10,000                      10,000                      10,000                      Other‐                                 110,980                    ‐                             ‐                             ‐                             ‐                             ‐                             ‐                             TOTAL REVENUES4,186,457$               2,640,980$               3,222,500$               2,510,000$               2,510,000$               2,510,000$               2,510,000$               2,510,000$               EXPENDITURESOperations‐Developer Agreements825,461                    2,400,000                 2,050,000                 2,625,000                 2,050,000                 2,050,000                 2,050,000                 2,050,000                 Capital2,285,371                 1,517,822                 1,475,000                 512,500                    ‐                                 ‐                                 ‐                                 ‐                                 TOTAL EXPENDITURES3,110,832$               3,917,822$               3,525,000$               3,137,500$               2,050,000$               2,050,000$               2,050,000$               2,050,000$               Period Excess / (Deficit)1,075,625$               (1,276,842)$             (302,500)$                 (627,500)$                 460,000$                  460,000$                  460,000$                  460,000$                  OTHER FINANCINGTransfers In‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 Transfers Out(2,043,832)                (100,000)                   (100,000)                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 TOTAL OTHER FINANCING SOURCES (USES)2,043,832$               (100,000)$                 (100,000)$                 ‐$                               ‐$                               ‐$                               ‐$                               ‐$                               NET CHANGE IN FUND BALANCE(968,207)$                  (1,376,842)$              (402,500)$                  (627,500)$                 460,000$                  460,000$                  460,000$                  460,000$                  BEGINNING FUND BALANCE2,019,770$               1,051,563$               1,051,563$               649,063$                  21,563$                    481,563$                  941,563$                  1,401,563$               ENDING FUND BALANCE1,051,563$               (325,279)$                 649,063$                  21,563$                    481,563$                  941,563$                  1,401,563$               1,861,563$               West Thoroughfare Impact Fee Fund Summary152 Stormwater Drainage Utility Fund Description The Town's Stormwater Drainage Division is managed in a coordinated fashion by both the Town's Engineering and Public Works Departments. Engineering selects consultants and contractors to design and construct major repairs and improvements to the Town's stormwater systems, and reviews flood studies and drainage plans to ensure conformance with Federal, State and Town codes. Public Works' stormwater and drainage crews maintain all improved and unimproved drainage facilities within the Town to ensure the free flow of stormwater and to minimize the probability of structure flooding. The Stormwater Drainage Division also administers the Phase II Municipal Separate StormWater System (MS4) Permit by implementing and managing programs to improve water quality in accordance with regulatory requirements through public education, eliminating illicit discharges, and control of construction site runoff. 153 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESStormwater Drainage Fees613,400                     627,156                     685,000                     705,000                     726,150                     747,935                     755,414                     762,968                     Other7,024                         6,000                         5,845                         6,000                         6,000                         6,000                         6,000                         6,000                         Investment Income8,102                         5,000                         7,000                         4,200                         5,500                         5,750                         6,000                         6,500                         TOTAL REVENUES628,526$                   638,156$                   697,845$                   715,200$                   737,650$                   759,685$                   767,414$                   775,468$                  EXPENDITURESOperating Expenses176,041                     294,254                     294,254                     197,751                                           199,737                        204,767                        209,436                        214,466 Debt Service‐                                  248,641                     248,641                                           245,592                        320,575                        372,429                        376,172                        370,214 Capital‐                                  ‐                                  ‐                                                                     ‐                        125,000                        125,000                        125,000                        125,000 Transfers Out126,853                     100,135                     100,135                     104,926                                           102,946                        102,946                        102,946                        102,946 TOTAL EXPENDITURES302,894$                   643,030$                   643,030$                   548,269$                   748,258$                   805,142$                   813,554$                   812,626$                  Period Excess / (Deficit)325,632$                   (4,874)$                       54,815$                      166,931$                   (10,608)$                    (45,457)$                    (46,140)$                    (37,158)$                   NET CHANGE IN FUND BALANCE325,632$                   (4,874)$                       54,815$                      166,931$                   (10,608)$                    (45,457)$                    (46,140)$                    (37,158)$                    BEGINNING FUND BALANCE151,834$                   477,466$                   477,466$                   532,281$                   699,212$                   688,603$                   643,146$                   597,005$                  ENDING FUND BALANCE477,466$                   472,592$                   532,281$                   699,212$                   688,603$                   643,146$                   597,005$                   559,847$                  AMOUNT OVER (UNDER) IN DAYS OPERATING COST567265298459331288264248Stormwater Drainage Utility Fund Summary154 DEPARTMENT:DIVISION: Engineering Stormwater Drainage ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Inspect construction projects, post construction BMP's, FOG facilities, and residents'  complaints within the Town's Jurisdiction to verify compliance with TCEQ  Stormwater requirements 606 700 700 Complete Annual MS4 permit update/Insure that Town's MS4 paperwork is in order Annually Annually Annually EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Inspect construction projects within the Town's jurisdiction monthly to verify  compliance with TCEQ Stormwater requirements 95% 100% 100% Timely submittal of MS4 permit annually 100%100%100% EXPENDITURE SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Personnel  $           166,737  167,554$              $           171,051  Operations                    9,304  126,700                                26,700  Debt Service                            ‐ 248,641                              245,592  Transfers 621,089               100,135                              104,926  TOTAL  $           797,130   $           643,030  $           548,269  TOWN OF PROSPER PROGRAM DESCRIPTION The core service of the Stormwater Drainage Division is to ensure compliance with the Phase II Municipal Separate Storm Water System (MS4) Permit by implementing and managing programs to improve water quality in accordance with regulatory requirements, through public education, by eliminating illicit discharges, and rigorous construction site runoff control. GOALS AND OBJECTIVES Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure • Improve the water quality of the Town's storm sewer system, creeks and waterways by insuring that construction    sites implement adequate stormwater erosion protection measures. • Verify that the Town meets the requirements of the MS4 Permit. • Educate the construction community as well as the general community at large regarding best management    practices (BMPs) for erosion control measures to improve stormwater quality. 155 DEPARTMENT:DIVISION: Engineering Stormwater Drainage TOWN OF PROSPER PERSONNEL SUMMARY ACTUAL 2018‐2019 REVISED 2019‐2020 BUDGET 2020‐2021 Stormwater Utility Administrator 1.0 1.0 1.0 Utility Worker 1.0 1.0 1.0 TOTAL 2.0 2.0 2.0 Director of Public  Works Street  Superintendent Utility Worker Director of  Engineering  Services Assistant Director of  Engineering Services  ‐ Development Stormwater Utility  Administrator 156 Special Revenue Funds Description Special Revenue Funds are used to account for the proceeds of specific revenue sources that are normally restricted to expenditures for specified purposes. The following funds have been consolidated and presented in one summary. Tree Mitigation Fee ‐ This fee is received from the development community in lieu of replanting trees, or preserving existing trees per the Town's Tree Preservation ordinance. Court Technology Fund ‐ This fund is to account for a misdemeanor offense and pay a technology fee of $4 as technology cost of the Court. These funds are used to finance the purchase of, or to maintain technology enhancements for the Municipal Court for the following: computer systems, networks, hardware and software, electric kiosks, electronic ticket writers, and docket management systems. Court Security Fund ‐ This fund is used to account for a misdemeanor offense and pay a $4.90 security fee as a cost of the court. These funds are used to finance security personnel, services and items related to the facility that house the operations of the municipal court.  Contributions Fund ‐ This fund is used to account for various special revenue sources. Typical revenues seen in this fund would include Police Department donations, Fire Department donations, Police Seized funds, Child Safety funds, and developer contributions. 157 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESPolice Donations17,276                       15,000                       13,200                       13,500                       15,000                       15,000                       15,000                       15,000                       Fire Donations18,270                       13,200                       13,200                       13,500                       13,200                       13,200                       13,200                       13,200                       Child Safety Fees13,546                       12,000                       10,000                       10,000                       12,000                       12,000                       12,000                       12,000                       Court Security Revenue9,030                         8,500                         5,500                         7,000                         8,500                         8,500                         8,500                         8,500                         Court Technology Revenue12,040                       10,000                       8,800                         8,200                         10,000                       10,000                       10,000                       10,000                       Tree Mitigation Revenue‐                                  ‐                                  69,300                       ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  Escrow Income655,341                     ‐                                  504,659                     ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  Cash Seizures2,966                         ‐                                  8,829                         ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  Miscellaneous2,739                         ‐                                  3,245                         ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  Interest Income7,901                         6,000                         4,750                         2,400                         6,000                         6,000                         6,000                         6,000                         Transfer In‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  TOTAL REVENUES739,110$                   64,700$                      641,483$                   54,600$                      64,700$                      64,700$                      64,700$                      64,700$                     EXPENDITURESGeneral Government409,460                     163,817                     93,704                       271,246                                             64,700                          64,700                          64,700                          64,700 Other ‐ Escrow Funds655,341                     1,354,577                 504,659                     ‐                                                                     ‐                                     ‐                                     ‐                                     ‐ TOTAL EXPENDITURES1,064,801$                1,518,394$                598,363$                   271,246$                   64,700$                      64,700$                      64,700$                      64,700$                     Period Excess / (Deficit)(325,691)$                  (1,453,694)$               43,120$                      (216,646)$                  ‐$                                 ‐$                                 ‐$                                 ‐$                                NET CHANGE IN FUND BALANCE(325,691)$                  (1,453,694)$               43,120$                      (216,646)$                  ‐$                                 ‐$                                 ‐$                                 ‐$                                BEGINNING FUND BALANCE767,012$                   441,321$                   441,321$                   484,441$                   267,795$                   267,795$                   267,795$                   267,795$                  ENDING FUND BALANCE441,321$                   (1,012,373)$               484,441$                   267,795$                   267,795$                   267,795$                   267,795$                   267,795$                  Special Revenue Fund Summary158 Vehicle and Equipment Replacement Fund Description The Town established the Vehicle Equipment and Replacement Fund (VERF) in Fiscal Year 2013‐2014 to accumulate sufficient resources to replace existing vehicles and equipment when they reach or exceed their useful life. The internal program was designed for departments to contribute annual payments to the fund based on the number, type, average life expectancy, and the projected replacement cost of the vehicles/equipment. The intent was for funds to be managed to purchase Town vehicles and equipment in a manner that would not create a burden on the Town budget. Annual contributions are determined by amortizing the replacement cost for the life expectancy of the vehicle/equipment and are allocated as transfers from each department. Balances at the department level are calculated each year and adjustments are made to replacement values as needed. In addition to budgeted annual contributions, each department is credited for proceeds of auctioned vehicles/equipment, as well as interest earned for the year. These proceeds are considered when determining contribution needs for the following fiscal year.  159 FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESCharges for Services‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other149,418307,388307,388139,000‐ ‐ ‐ ‐ Interest Income79,060 30,000 47,000 20,000 20,000 20,000 20,000 20,000 Transfers In1,626,037                 2,022,682                 2,022,682                 1,478,505                 1,022,500                 1,022,500                 1,022,500                 1,022,500                 TOTAL REVENUES1,854,515$                2,360,070$                2,377,070$                1,637,505$                1,042,500$                1,042,500$                1,042,500$                1,042,500$               EXPENDITURESTechnology Expenses72,290 82,650 92,814 99,080 243,08523,570 71,607 81,750 Equipment Expenses292,91026,000 26,000 436,55968,753 168,866155,187369,932Vehicle Expenses932,0511,311,792                 1,313,082                 861,946318,901708,196518,948668,062TOTAL EXPENDITURES1,297,251$                1,420,442$                1,431,896$                1,397,585$               630,739$                  900,632$                  745,742$                   1,119,744$               Period Excess / (Deficit)557,264$                  939,628$                  945,174$                  239,920$                  411,761$                  141,868$                  296,758$                   (77,244)$  NET CHANGE IN FUND BALANCE557,264$                  939,628$                  945,174$                  239,920$                  411,761$                  141,868$                  296,758$                   (77,244)$  BEGINNING FUND BALANCE2,337,780$                2,895,044$                2,895,044$                3,840,218$                4,080,138$                4,491,899$                4,633,767$                4,930,525$               ENDING FUND BALANCE2,895,044$                3,834,672$                3,840,218$                4,080,138$                4,491,899$                4,633,767$                4,930,525$                4,853,281$               Vehicle and Equipment Replacement Fund Summary160 DEPARTMENT MODEL YEAR MAKE MODEL ESTIMATED  REPLACEMENT  COST Vehicles Police Operations 2017 Chevrolet Tahoe 52,865                    Police Operations 2017 Chevrolet Tahoe 52,865                    Police Operations 2017 Chevrolet Tahoe 52,865                    Police Operations 2017 Chevrolet Tahoe 52,865                    Police Operations 2017 Chevrolet Tahoe 52,865                    Police Operations 2017 Chevrolet Tahoe 52,865                    Fire Operations 2011 Chevrolet C3500 Ambulance 307,600                 Building Inspections 2013 Chevrolet 1500 25,850                    Park Operations 2013 Ford F150 28,665                    Water 2013 Chevrolet 2500 30,422                    Water 2009 Ford F450 57,305                    Wastewater 2013 Ford F450 57,305                    Construction Inspections 2013 Chevrolet 2500 37,609                    Total cost of vehicle replacements 861,946$               Vehicle and Equipment Replacement Listing Items to be replaced in Fiscal Year 2020‐2021 161 DEPARTMENT MODEL YEAR MAKE MODEL ESTIMATED  REPLACEMENT  COST Vehicle and Equipment Replacement Listing Items to be replaced in Fiscal Year 2020‐2021 Equipment Park Operations 2006 CM Trailers Cargo Trailer 12,000                    Park Operations 2011 Ventrac Tractor 36,000                    Park Operations 2011 John Deere Aerator 35,000                    Park Operations 2011 Dakota Topdresser 32,000                    Park Operations 2011 Ryan Sod Cutter 5,800                      Park Operations 2011 Cyclone Blower with trailer 15,000                    Park Operations 2011 John Deere Gator 51,000                    Park Operations 2011 John Deere Sprayer 21,000                    Park Operations 2014 Kawasaki Mule 11,500                    Water 2004 US Jetting Sewer Cleaning Machine 58,000                    Water 2008 Caterpillar Skid‐Steer Loader 78,000                    Water 2008 New Holland Tractor 63,259                    Water 2010 Toro Mower 10,000                    Water 2011 Toro Mower 8,000                      Total cost of equipment replacements 436,559$               Total cost of all replacements 1,298,505$            162 Health Insurance Trust Fund Description The Town of Prosper initiated a self‐funded health and dental plan effective January 1, 2017 for Town employees and their dependents. The Town maintains the Employee Health Insurance Trust Fund to account for the Town's employee health and dental care coverage. In addition, excess insurance has been obtained for an individual unit health and prescription drugs claims exceeding $75,000. The Town's claim administrator is UMR for medical claims and ProAct for pharmacy claims. 163  FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR   2021‐2022PLANNING YEAR   2022‐2023PLANNING YEAR   2023‐2024PLANNING YEAR   2024‐2025REVENUESTransfers In96,682                       ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  Employer Contributions1,933,737                 2,529,386                 2,523,560                 2,721,903             2,885,217                 3,087,182                 3,303,285                 3,534,515                 Employee Contributions633,810                    655,096                    667,000                    704,306                 739,521                    776,497                    815,322                    856,088                    Investment Income11,054                       7,000                         10,000                       7,000                     7,000                         7,000                         7,000                         7,000                         Other Income‐                                  ‐                                  ‐                                  ‐                              ‐                                  ‐                                  ‐                                  ‐                                  TOTAL REVENUES2,675,284$                3,191,482$                3,200,560$                3,433,209$                3,631,738$                3,870,680$                4,125,607$                4,397,603$               EXPENDITURESOperating Expenses82,642                        267,556                     258,085                     261,393                                         255,000                       255,000                       255,000                       255,000 Claims2,102,803                 2,570,237                 2,300,483                 2,857,398                                   3,028,842                    3,210,572                    3,403,207                    3,607,399 Insurance395,811                    265,948                    268,136                    291,020                                         296,840                       302,777                       308,833                       315,009 Wellness Program‐                                  12,000                       12,000                       12,000                                              12,000                         12,000                         12,000                         12,000 Transfers Out‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  ‐                                  TOTAL EXPENDITURES2,581,256$                3,115,741$                2,838,704$                3,421,811$                3,592,682$                3,780,350$                3,979,039$                4,189,409$               Period Excess / (Deficit)94,027$                     75,741$                     361,856$                   11,398$                     39,056$                     90,330$                     146,568$                   208,195$                  NET CHANGE IN FUND BALANCE94,027$                     75,741$                     361,856$                   11,398$                     39,056$                     90,330$                     146,568$                   208,195$                   BEGINNING FUND BALANCE215,804$                   309,831$                   309,831$                   671,687$                   683,085$                   722,142$                   812,472$                   959,040$                  ENDING FUND BALANCE309,831$                   385,572$                   671,687$                   683,085$                   722,142$                   812,472$                   959,040$                   1,167,235$               Health Insurance Trust Fund Summary164 APPENDIX 165 166 Supplemental Budget Requests Each year departments are provided with a base operating budget for their department. Any additional funding requests are made as supplemental requests. There are two categories of supplemental request:  Non‐Discretionary ‐ These are considered necessary for maintaining service delivery at current levels, and are usually the result of goods or services required by the Town. These requests are considered higher priority than Discretionary packages, as denial of these requests would reduce the level of service currently provided to the citizens of Prosper. Non‐Discretionary packages might include increased costs for maintenance contracts, electricity, paper and printing, postage, phone rates, internet access, etc. Discretionary ‐ These should be completed for new personnel or other increases or additions to current service levels. The Executive Team will rank all new Discretionary packages from each fund. The Town Manager will determine if the requests are funded in the budget submission to the Town Council. Every discretionary package will be presented to Town Council regardless of the funding status.  Discretionary packages are separated into three priority rankings: Discretionary 1 ‐ Must do Discretionary 2 ‐ Should do Discretionary 3 ‐ Nice to do 167 TOWN OF PROSPERFY 2020‐2021DISCRETIONARY PACKAGESGENERAL FUNDDEPTNET NET TOTAL  TOTAL # DIV/DEPT RANK DISCRETIONARY PACKAGE TITLE FTEs  ONE‐TIME   ON GOING    COSTS  REVENUE  NET COSTS 172 FINANCE 1 FINANCIAL SOFTWARE UPGRADE                           ‐                 35,000                 35,000                           ‐                35,000 173 IT1 TWO HELP DESK TECHNICIANS (NEW PERSONNEL)2.0                  6,050              157,324              163,374                           ‐              163,374 174 IT MANAGED (POLICE)2 ICS MOBILE MAPPING AND NAVIGATION (POLICE)               64,726                 14,774                 79,500                           ‐                79,500 176 IT3 BROADBAND COMMITTEE RECOMMENDED IMPROVEMENTS                 5,600                   9,120                 14,720                           ‐                14,720 177 POLICE OPERATIONS1 TWO LIEUTENANTS (NEW PERSONNEL)2.0                84,304              359,314              443,618                           ‐              443,618 179 POLICE OPERATIONS4 TWO PUBLIC SAFETY OFFICERS (NEW PERSONNEL)2.0                55,078              136,312              191,390                           ‐              191,390 181 POLICE OPERATIONS6 RECORDS CLERK (NEW PERSONNEL)1.0                     361                 71,432                 71,793                           ‐                71,793 183 POLICE DISPATCH1 TWO COMMUNICATIONS OFFICERS (NEW PERSONNEL)2.0                     650              126,031              126,681                           ‐              126,681 185 FIRE OPERATIONS1 THREE BATTALION CHIEFS (NEW PERSONNEL)3.0             113,979              577,886              691,865                           ‐              691,865 187 FIRE OPERATIONS2 VEHICLE/APPARATUS MAINTENANCE                          ‐                 20,964                 20,964                           ‐                20,964 188 FIRE OPERATIONS3 LIFEPAK REPLACEMENT               33,102                            ‐                 33,102                           ‐                33,102 189 FIRE MARSHAL1 ADMINISTRATIVE ASSISTANT (NEW PERSONNEL)1.0                  2,110                 43,156                 45,266                           ‐                45,266 191 BUILDING INSPECTIONS 1 DEVELOPMENT AND PERMITTING SOFTWARE             251,858              123,563              375,421                           ‐              375,421 193 STREETS2 RADAR DETECTION EQUIPMENT               26,000                            ‐                 26,000                           ‐                26,000 194 PARK ADMINISTRATION 1 PAINT 407 AND 409 EAST FIRST STREET               15,500                            ‐                 15,500                           ‐                15,500 195 PARK ADMINISTRATION 5 DOWNTOWN MONUMENT SIGN            269,500                      500              270,000                           ‐              270,000 196 LIBRARY1 INCREASE IN PHYSICAL COLLECTION                          ‐                   6,000                   6,000                           ‐                  6,000 197 LIBRARY2 INCREASE IN DIGITAL COLLECTION                          ‐                   2,736                   2,736                           ‐                  2,736 198 ENGINEERING1 US 380 INTERSECTION UPGRADES AND MEDIAN LIGHTING            105,000                            ‐              105,000                           ‐              105,000 TOTAL PROPOSED13.0  $      1,033,818   $      1,684,112   $      2,717,930   $                    ‐     $     2,717,930 218 TOWN SECRETARY'S OFFICE 1 ADDITIONAL SPECIAL EVENTS                          ‐                   5,500                   5,500                           ‐                  5,500 219 COMMUNICATIONS1 COMMUNICATIONS MANAGER (NEW PERSONNEL)1.0                  9,720                 77,351                 87,071                           ‐                87,071 221NON‐DEPARTMENTAL1 PUBLIC SAFETY AND VETERANS HONOR WALL               75,000                            ‐                75,000                           ‐                75,000 222 POLICE OPERATIONS2 SERGEANT ‐ INTERNAL AFFAIRS (NEW PERSONNEL)1.0                26,148              154,857              181,005                           ‐              181,005 224 POLICE OPERATIONS3 DETECTIVE (NEW PERSONNEL)1.0                64,682              139,660              204,342                           ‐              204,342 226 POLICE OPERATIONS5 RECLASS RECORDS SUPERVISOR/CID CASE MANAGER                 1,850                   9,168                 11,018                           ‐                11,018 228 STREETS1 MAINTENANCE SUPERVISOR ‐ STREETS (NEW PERSONNEL)1.0                41,370                 79,254              120,624                           ‐              120,624 230 PARK ADMINISTRATION 2 LANDSCAPE ARCHITECT INSPECTIONS ‐ 3RD PARTY               40,000                            ‐                 40,000                           ‐                40,000 231 PARK ADMINISTRATION 4 WINDMILL PARK DRINKING FOUNTAIN               12,000                            ‐                 12,000                           ‐                12,000 232PARK ADMINISTRATION 6 FRONTIER PARK STORAGE BUILDINGS            133,127                   1,000              134,127                           ‐              134,127 233 PARK OPERATIONS1 CONTRACT MOWING RIGHT‐OF‐WAY MAINTENANCE                           ‐                 25,000                 25,000                           ‐                25,000 TOTAL CUT4.0  $         403,897   $         491,790   $         895,687   $                    ‐    $        895,687 CUT PACKAGES168 TOWN OF PROSPERFY 2020‐2021DISCRETIONARY PACKAGESGENERAL FUNDDEPTNET NET TOTAL  TOTAL # DIV/DEPT RANK DISCRETIONARY PACKAGE TITLE FTEs  ONE‐TIME   ON GOING    COSTS  REVENUE  NET COSTS 235 TOWN SECRETARY'S OFFICE 5 PROMOTIONAL ITEMS FOR COUNCIL ‐ REMOVED                          ‐                   3,000                   3,000                           ‐                  3,000 236 TOWN SECRETARY'S OFFICE 6 GRAPHIC IDENTITY AND BRANDING POLICY CONSULTANT ‐ REMOVED                10,000                            ‐                 10,000                           ‐                10,000 237 IT4 FIBER INTERNET FOR PUBLIC SAFETY COMPLEX ‐ REMOVED                          ‐                 36,000                 36,000                           ‐                36,000 238 POLICE OPERATIONS4 THREE PUBLIC SAFETY OFFICERS (NEW PERSONNEL) ‐ REVISED 3.0                55,439              202,298              257,737                           ‐              257,737 240 POLICE OPERATIONS5RECORDS SUPERVISOR/CID CASE MANAGER (NEW PERSONNEL) ‐ REVISED1.0                25,109                 74,075                 99,184                           ‐                99,184 242 POLICE OPERATIONS6 TWO RECORDS CLERKS (NEW PERSONNEL) ‐ REVISED2.0                     330              144,216              144,546                           ‐              144,546 244 POLICE OPERATIONS7 VEHICLE AND EQUIPMENT FOR EXISTING TRAFFIC UNIT ‐ REMOVED             121,659                            ‐              121,659                           ‐              121,659 245 POLICE OPERATIONS8 LICENSE PLATE READERS ‐ REMOVED            258,031                 61,250              319,281                           ‐              319,281 246 POLICE DISPATCH1 FOUR COMMUNICATIONS OFFICERS (NEW PERSONNEL) ‐ REVISED4.0                 2,000              219,692              221,692                           ‐              221,692 248 POLICE DISPATCH2 ANNUAL CONSOLE CLEANING ‐ REMOVED                          ‐                   1,580                   1,580                           ‐                  1,580 249 PLANNING1 COMPREHENSIVE PLAN UPDATE ‐ REMOVED            250,000                            ‐              250,000                           ‐              250,000 250 STREETS3 ICE PRE‐TREATMENT ‐ REMOVED                 9,000                   7,000                 16,000                           ‐                16,000 251 STREETS4 TRAFFIC SIGNAL POLE AND ROADWAY LUMINAIRE ‐ REMOVED               16,000                            ‐                 16,000                           ‐                16,000 252 STREETS5 HEAVY DUTY TRAILER 20 FOOT ‐ REMOVED               12,133                      867                 13,000                           ‐                13,000 253 PARK RECREATION1 RECREATION PROGRAMMING ‐ REMOVED                          ‐                 18,500                 18,500                 (9,760)                 8,740 TOTAL REMOVED/REVISED10.0  $         759,701   $         768,478   $      1,528,179   $           (9,760)  $     1,518,419 REMOVED/REVISED BY DEPARTMENT169 TOWN OF PROSPERFY 2020‐2021DISCRETIONARY PACKAGESWATER/SEWER  FUNDDEPTNET NET TOTAL  TOTAL #DIV/DEPTRANKDISCRETIONARY PACKAGE TITLEFTEs  ONE‐TIME   ON GOING    COSTS  REVENUE  NET COSTS 199 UTILITY BILLING1 REMIT PLUS CHECK PROCESSING                10,264                   2,700                 12,964                        ‐                12,964 200 WATER1 MTU PROGRAMMERS (PUCKS)                 5,250                            ‐                   5,250                        ‐                  5,250 201 WATER2 WATER METERS AND MTU UPGRADES            394,000                 77,250              471,250           (20,000)             451,250 202 WATER3 UTILITY WORKER ‐ WATER (NEW PERSONNEL)1.0                           ‐                 47,491                 47,491                        ‐                47,491 203 WATER4 PUBLIC WORKS RIGHT‐OF‐WAY INSPECTOR (NEW PERSONNEL) 1.0                37,726                 61,518                 99,244                        ‐                99,244 205 WATER5 SCADA UPDATE ‐ WATER               70,000                            ‐                 70,000                        ‐                70,000 206 WATER6 ELECTRIC VALVE OPERATOR               16,000                            ‐                 16,000                        ‐                16,000 207 WASTEWATER2 ODOR CONTROL ‐ PUBLIC WORKS LIFT STATION                          ‐                 49,000                 49,000                        ‐                49,000 208 WASTEWATER3 SCADA UPDATE ‐ WASTEWATER               30,000                            ‐                 30,000                        ‐                30,000 209 WASTEWATER4 UTILITY WORKER ‐ WASTEWATER (NEW PERSONNEL)1.0                           ‐                 47,491                 47,491                        ‐                47,491 210 WASTEWATER5 GEOSPATIAL DATA COLLECTOR               11,845                            ‐                 11,845                        ‐                11,845 211 WASTEWATER6 ODOR CONTROL ‐ LACIMA LIFT STATION               30,000                 69,300                 99,300                        ‐                99,300 212 WASTEWATER7 LIGHT DUTY TRAILER                 3,735                      265                   4,000                        ‐                  4,000 213 WASTEWATER8 GAS DETECTOR               10,000                            ‐                 10,000                        ‐                10,000 TOTAL PROPOSED3.0  $         618,820   $         355,015   $         973,835   $      (20,000)  $        953,835 234 WASTEWATER1 MINI EXCAVATOR            173,250                 15,750              189,000                        ‐              189,000 TOTAL CUT $         173,250   $           15,750   $         189,000   $                 ‐     $        189,000 254 UTILITY BILLING1 HEAVY DUTY SHREDDER ‐ REMOVED                 2,500                            ‐                   2,500                        ‐                  2,500 255 WATER6 PORTABLE WELDER ‐ REMOVED                 5,000                            ‐                   5,000                        ‐                  5,000 256 WATER7 DUMP TRUCK ‐ REMOVED            126,000                 14,000              140,000                        ‐              140,000 257 WATER9 NITRIFICATION TESTING UNITS ‐ REMOVED                 9,688                            ‐                   9,688                        ‐                  9,688 258 WASTEWATER7 TRENCH SHORING ‐ REMOVED               25,000                            ‐                 25,000                        ‐                25,000 259 WASTEWATER9 SEWER BYPASS PUMP ‐ REMOVED               75,000                            ‐                 75,000                        ‐                75,000 TOTAL REMOVED/REVISED $         243,188   $           14,000   $         257,188   $                 ‐     $        257,188 REMOVED/REVISED BY DEPARTMENTCUT PACKAGES170 TOWN OF PROSPERFY 2020‐2021DISCRETIONARY PACKAGESOTHER FUNDSDEPTNET NET TOTAL  TOTAL # FUND RANK DISCRETIONARY PACKAGE TITLE FTEs  ONE‐TIME   ON GOING    COSTS  REVENUE  NET COSTS 214STORM DRAINAGE 1 CHANNEL RESTORATION AND GABIONS                 5,500                           ‐                  5,500                       ‐                  5,500 215 COURT TECHNOLOGY 1 COURT DESKTOP SCANNERS AND POLICE TICKET WRITERS                9,700                           ‐                  9,700                       ‐                  9,700 216 COURT TECHNOLOGY 2 COURT SOFTWARE UPGRADE              16,000                           ‐                16,000                       ‐                16,000 217SPECIAL REVENUE FUND ‐ PD DONATIONS1 BADGES ‐ POLICE                7,018                           ‐                  7,018                       ‐                  7,018 TOTAL PROPOSED0.0  $           38,218   $                    ‐     $           38,218   $                ‐     $          38,218 171 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐03EXP FINANCESUPPLEMENTAL DETAILS ‐ ACTIVEFINANCIAL SOFTWARE UPGRADEDISCRETIONARY ‐ 21RESOURCES REQUESTEDFY 20255418 IT FEES$35,000$35,000$35,000$35,000$35,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$35,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to upgrade our current financial software system. Past Town goals included anupgrade to a Town wide enterprise software platform. Staff has decidedthat we will update our current softwareto see if the new features will meet the needs of the Town in lieu of a conversion at this time. Our current financial software vendor, STW, Inc., was recently acquired by OpenGov. OpenGov is offering allcurrent customers the ability to upgrade in the current calendar year in order to take advantage of upgradedfunctionality to the STW platform of software. This upgrade will enhance the capabilities currently available toencompass new features offered by OpenGov. TOTAL$35,000$35,000$35,000$35,000N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWe will not be able to upgrade the financial software to the latest version offered by the new parent company. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS172 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVETWO HELP DESK TECHNICIANS (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGYFY 20255110 SALARIES$102,600 $102,600 $102,600 $102,600 $102,600 LINE ITEMFY 2021FY 2022FY 2023FY 2024$2,400 5143 CELL PHONE ALLOWANCE $3,000  $3,000  $3,000  $3,000  $3,000 5115 SALARIES ‐ OVERTIME $2,400  $2,400  $2,400  $2,400 $6,696 5150 MEDICARE EXPENSE $1,566  $1,566  $1,566  $1,566  $1,566 5145 SOCIAL SECURITY EXPENSE $6,696  $6,696  $6,696  $6,696 $324 5160 HEALTH INSURANCE $19,560  $19,560  $19,560  $19,560  $19,560 5155 SUTA EXPENSE $324  $324  $324  $324 $840 5170 LIFE / ADD INSURANCE $94  $94  $94  $94  $94 5165 DENTAL EXPENSE $840  $840  $840  $840 $284 5180 TMRS EXPENSE $14,624  $14,624  $14,624  $14,624  $14,624 5175 LIABILITY (TML) WORKERS COMP $284  $284  $284  $284 $206 5186 WELLE‐WELLNESS PROG REIMB EMPL $1,200  $1,200  $1,200  $1,200 $1,200 5185 LONG TERM/SHORT TERM DISABILIT $206  $206  $206  $206 $200 5220 OFFICE EQUIPMENT $5,000  $0  $0  $0  $0 5210 OFFICE SUPPLIES $200  $200  $200  $200 $400 5419 IT LICENSES $1,330  $1,330  $1,330  $1,330  $1,330 5400 UNIFORM EXPENSE $400  $400  $400  $400 $0 5536 TRAINING/SEMINARS $2,000  $2,000  $2,000  $2,000  $2,000 5520 TELEPHONE EXPENSE $1,050  $0  $0  $0 $912 TOTAL $163,374  $158,236  $158,236  $158,236  $158,236 7145 TRANSFER TO VERF $0 $912  $912  $912 COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?173 Two Help Desk Technicians in October 2020.Town Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe I.T. Department will continue to be understaffedresulting in a delay in services to employees, and ultimatelycitizens.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSThe I.T. Department provides vital support to all of the staff that interact with residentsand businesseson a dailybasis, especially Public Safety staff. By maintaining systems such as internet connectivity, phones, and email, wefacilitate efficient and timely communications with residents. From FY 2016‐17 to the current fiscal year, theaverage number of submittedhelp desk tickets per month has increased from 43 to 134 (to‐date). Analysis of thetickets by department shows that Public Safety departments are responsible for the majority of submittedticketsvirtually every month. Benchmarking data from other municipalities in Texas with populations between 20,000and 50,000 shows an average of 4 I.T. staff, with an average of 3 staff dedicated to end user support. Anadditional help desk employeefocusedon Public Safety support will ensure I.T. has sufficientresources devotedtoguaranteeing the continued availability of information systems, is aligned with staffing levels commensurate withother agencies, and has the ability to adequatelyserve individual staff needs. The secondhelp deskemployeeis toassist residents with their broadband issues as recommended by the Broadband Committee in August 2020.As the Town has grown, the Town's Public Safety staff has increased commensurately. As a result, the demand forI.T. services among Public Safety personnel has become more demanding and help desk support for thosedepartments remains a priority. The current help desk staff has been very effective in supporting users, howeverthere has been a marked increase in help desk requests, particularly from Public Safety staff, which hasnecessitated a full time help desk employee with a Public Safety focus. An October start date for this position isrequesteddue to the openingof thenew PublicSafety buildingand all of thework thatwill be associated withthatmove, as well as the fact that one I.T. staff member will be on FMLA leave from late Octoberinto November. Thatrepresentsa 33% reductionin I.T. staff,so having this positionfilled will help alleviatethe impact of thatreduction.It was recommended by the Town Broadband Committee in August 2020 to hire an additional support person toassist residentswith theirbroadband issues.This employeewill work with residentsand theirproviders to alleviatebroadband outages and issues.174 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE (IT MANAGED)100‐10‐05EXP INFORMATION TECHNOLOGYSUPPLEMENTAL DETAILS ‐ ACTIVEICS MOBILE MAPPING AND NAVIGATIONDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255419 IT LICENSES$79,500$14,774$14,774$14,774$14,774LINE ITEMFY 2021FY 2022FY 2023FY 2024$14,774COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Add GPS‐based dispatch and mobile navigation for MDCs to the ICS product suite.Dispatchers will be able to receive unit recommendations based on their driving time to incident, rather thanassigned district. Advanced mapping with navigation will draw a route and provide turn‐by‐turndirections to fieldunits. Theaddressofthecaller will geo‐verify and the softwarewill calculateand plotthe vehicleand call locationsby using latitude and longitude coordinates. This will provide unlimited layers (city, county, parcels, water,hydrants, patrol districts, etc.). In addition, and when applicable, medical alerts will be illustrated for specificresidential addresses and businesses to include COVID‐19. These functionalities are beneficial to all aspects ofpublic safety for the Town of Prosper.TOTAL$79,500$14,774$14,774$14,774N/ATown Council Goal 1b Maintain Safety and SecurityWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ALonger response times and inefficient deployment of resources.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS175 TITLETYPERANKN/ATown Council Goal 1 Maintain Community CharacterCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Town's Broadband Committee recommended that the Town purchase hot spot loaner devices to provide toresidents experiencing an outage at their residence. The Town's wi‐fi service will be expanded to the exterior ofTown Hall and the Library in order to provide an additional service to residents. Residents will have a point of contact at Town Hall to assist them with Broadband issues as well as the opportunityto utilize Town provided hot spot devices for an internet solution should they experience an outage at theirresidence.WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe Town will not expand the current wi‐fi service at Town Hall and the Library, and they will not purchase hotspot devices to be loaned to residents in the event of an outage.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$0$9,1205526 DATA NETWORK$14,120 $9,120$9,120$9,120$9,120TOTAL$14,720$9,120$9,120$9,1205220 OFFICE EQUIPMENT$600 $0$0$0SUPPLEMENTAL DETAILS ‐ ACTIVEBROADBAND COMMITTEE RECOMMENDED IMPROVEMENTSRESOURCES REQUESTEDLINE ITEM FY 2021 FY 2022 FY 2023 FY 2024 FY 2025DISCRETIONARY ‐ 13TOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGY176 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVETWO LIEUTENANTS (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSFY 20255110 SALARIES$200,915$200,915$200,915$200,915$200,915LINE ITEMFY 2021FY 2022FY 2023FY 2024$32,4005127 SALARIES‐CERTIFICATION PAY $3,000 $3,000 $3,000 $3,000 $3,0005115 SALARIES ‐ OVERTIME $32,400 $32,400 $32,400 $32,400$6005145 SOCIAL SECURITY EXPENSE $14,873 $14,873 $14,873 $14,873 $14,8735140 SALARIES ‐ LONGEVITY $600 $600 $600 $600$3,4785155 SUTA EXPENSE $324 $324 $324 $324 $3245150 MEDICARE EXPENSE $3,478 $3,478 $3,478 $3,478$19,5605165 DENTAL EXPENSE $840 $840 $840 $840 $8405160 HEALTH INSURANCE $19,560 $19,560 $19,560 $19,560$605175 LIABILITY (TML) WORKERS COMP $6,167 $6,167 $6,167 $6,167 $6,1675170 LIFE / ADD INSURANCE $60 $60 $60 $60$32,4805185 LONG TERM/SHORT TERM DISABILIT $456 $456 $456 $456 $4565180 TMRS EXPENSE $32,480 $32,480 $32,480 $32,480$1,2005191 HIRING COST $22 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $1,200 $1,200 $1,200 $1,200$05210 OFFICE SUPPLIES $1,000 $1,000 $1,000 $1,000 $1,0005192 PHYSICAL AND PSYCHOLOGICAL $700 $0 $0 $0$3,4005220 OFFICE EQUIPMENT $11,190 $0 $0 $0 $05215 AMMUNITION $3,400 $3,400 $3,400 $3,400$2505280 PRINTING AND REPRODUCTION $200 $200 $200 $200 $2005230 DUES, FEES, AND SUBSCRIPTIONS $250 $250 $250 $250$1,2005352 FUEL$7,400 $7,400 $7,400 $7,400 $7,4005350 VEHICLE EXPENSE $1,200 $1,200 $1,200 $1,200$6005400 UNIFORM EXPENSE $8,788 $2,296 $2,296 $2,296 $2,2965353 OIL/GREASE/INSPECTIONS $600 $600 $600 $600$2,2105418 IT FEES $2,210 $2,210 $2,210 $2,210177 5419 IT LICENSES$15,350$15,350$15,350$15,350$15,350$05530 TRAVEL$800$4,000$4,000$4,000$4,0005520 TELEPHONE EXPENSE$1,150$0$0$0$8,0005620 TOOLS AND EQUIPMENT$28,342$0$0$0$05536 TRAINING/SEMINARS$8,000$8,000$8,000$8,000$07145 TRANSFER TO VERF$0$9,102$9,102$9,102$9,1026160 CAPITAL EXPENDITURE ‐ VEHICLES$36,408$0$0$0Two Lieutenants in October 2020. One for CID/ADMIN and One for Support ServicesTown Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/A            The absence of middle‐management adversely impacts the administrative workload for first‐line supervisors anddrastically reduces the time they have to conduct their primary duties and properly lead and manage employees.          SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$371,616COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TheTown's benchmarkcities are tracking between1.3 and 2.0 per 1,000 population. Prosper PoliceDepartment'scurrent ratio is 1.3 per 1,000 which equals 38 police officers. The Staffing Model prepared by Dr. Eric Fritsch andpresentedto Council called for an average of four (4) sworn officers to the Police Department for the next severalyears. The primary purpose of this request is to allocate the proper staffing of middle management throughoutthe Department.  1) The CID Lieutenant will provide day to day oversight for all administrative functionsfor criminal investigations,professional standards/hiring of all Police personnel, and the Texas Police Chiefs Association Best PracticesRecognition Program (state accreditation). In addition, they will supervise the CID/Admin Sergeant and theInternal Affairs Sergeant.  2) The Support Services Lieutenantwill provide day to day oversight for all administrative functionsfor Property&Evidence, staffing of the lobby, Quartermaster, Communications, fleet & equipment maintenance and all Recordsfunctions training of new officers and in‐service training of all current personnel. In addition, they will supervisethe Communications Manager, Records Supervisor, two (2) Public Safety Officers and serve as the Department'sPublicInformationOfficer. Thesetwonewpositionswill notonly be supervisingcritical personnel,theywill also besupervising and overseeing critical functions that require the attention and direction of a tenured police officer.Specifically, the state accreditation program is comprised of 168 standards that must be evaluated, updated andmaintained on a ongoing basis. In addition to maintaining the standards, there are a number of inspections andaudits that must be conducted to maintain the accreditation. Furthermore, on an annual basis, the PoliceDepartment must submit to the accreditation entity a comprehensive annual report that includes a review andanalysis of all use of force incidents, vehicle pursuits, and changes to any and all policies and procedures. In thecurrent climate, it is important the Department have a dedicated Public Information Officer to maintain ourcontacts and philosophy of community policing.  6160‐Capital Expenditure‐Vehicles‐2020 Chevrolet Malibu SedanMiddle‐managementlevel positions,such as Lieutenants,provide daily directionand oversightfor specificsectionsand units within the department;thus enhancing communicationand efficiencies. In addition,the common themethroughthebudgetrequestsfor FY21, is to reassign ancillary/secondaryduties to new full‐timepositionswhichwillnot only free additional time for sworn personnelto do their primary duties, but it will better allow us to meetourobligations of being transparent and holding our agency and personnelaccountable. Furthermore, this will resultin more boots on the ground doing daily patrols and community engagement. Middle‐management isinstrumental in the departmentachieving the Town's desired objectives. The division of labor is the separation oftasks so thatparticipantsmay specialize(specialization)in theirwork and achieveproficiencyin highly complexandcritical functions.                   TOTAL$443,618$371,616$371,616$371,616178 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVETWO PUBLIC SAFETY OFFICERS (NEW PERSONNEL)DISCRETIONARY ‐ 24RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSFY 20255110 SALARIES$79,008$79,008$79,008$79,008$79,008LINE ITEMFY 2021FY 2022FY 2023FY 2024$4,8005145 SOCIAL SECURITY EXPENSE $5,196 $5,196 $5,196 $5,196 $5,1965115 SALARIES ‐ OVERTIME $4,800 $4,800 $4,800 $4,800$1,2155155 SUTA EXPENSE $324 $324 $324 $324 $3245150 MEDICARE EXPENSE $1,215 $1,215 $1,215 $1,215$19,5605165 DENTAL EXPENSE $840 $840 $840 $840 $8405160 HEALTH INSURANCE $19,560 $19,560 $19,560 $19,560$185175 LIABILITY (TML) WORKERS COMP $2,187 $2,187 $2,187 $2,187 $2,1875170 LIFE / ADD INSURANCE $18 $18 $18 $18$11,3485185 LONG TERM/SHORT TERM DISABILIT $159 $159 $159 $159 $1595180 TMRS EXPENSE $11,348 $11,348 $11,348 $11,348$1,2005191 HIRING COST $22 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $1,200 $1,200 $1,200 $1,200$05210 OFFICE SUPPLIES $1,000 $1,000 $1,000 $1,000 $1,0005192 PHYSICAL AND PSYCHOLOGICAL $700 $0 $0 $0$5005352 FUEL$4,000 $4,000 $4,000 $4,000 $4,0005350 VEHICLE EXPENSE $500 $500 $500 $500$4505400 UNIFORM EXPENSE $1,860 $1,860 $1,860 $1,860 $1,8605353 OIL/GREASE/INSPECTIONS $450 $450 $450 $450$4605520 TELEPHONE EXPENSE $200 $0 $0 $0 $05418 IT FEES$460 $460 $460 $460$1,0505536 TRAINING/SEMINARS $1,500 $1,500 $1,500 $1,500 $1,5005530 TRAVEL$210 $1,050 $1,050 $1,050$4006160 CAPITAL EXPENDITURE ‐ VEHICLES $54,156 $0 $0 $0 $05620 TOOLS AND EQUIPMENT $400 $400 $400 $400$6,7707145 TRANSFER TO VERF $0 $6,770 $6,770 $6,770179 TOTAL$191,390$143,922$143,922$143,922$143,922Two Public Safety Officers in October 2020.Town Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ANot funding the request will require that police officers manage these support‐staff functions.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Public Safety Officers will be responsible for 1) Police Department lobby customer service; 2) property andevidence; and 3) quartermaster, fleet and equipment. These two positions will be civilian and therefore transferthese tasks from sworn peace officers. This position is a common staffing model among our benchmark cities.Staffing these positions allows us to maintain sworn officers and detectives performing actual patrol andinvestigation functions.  6160‐Capital Expenditure‐Vehicles‐2020 Chevrolet Malibu SedanThese positions will allow sworn personnel better time management in the community for their primaryresponsibility of protecting the public safety. Civilian employees in this capacity are a substantially less expensivehuman resource. 180 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVERECORDS CLERK (NEW PERSONNEL)DISCRETIONARY ‐ 26RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSFY 20255110 SALARIES$40,074$40,074$40,074$40,074$40,074LINE ITEMFY 2021FY 2022FY 2023FY 2024$1,8605145 SOCIAL SECURITY EXPENSE $2,600 $2,600 $2,600 $2,600 $2,6005115 SALARIES ‐ OVERTIME $1,860 $1,860 $1,860 $1,860$6085155 SUTA EXPENSE $162 $162 $162 $162 $1625150 MEDICARE EXPENSE $608 $608 $608 $608$9,7805165 DENTAL EXPENSE $420 $420 $420 $420 $4205160 HEALTH INSURANCE $9,780 $9,780 $9,780 $9,780$95175 LIABILITY (TML) WORKERS COMP $113 $113 $113 $113 $1135170 LIFE / ADD INSURANCE $9 $9 $9 $9$5,6785185 LONG TERM/SHORT TERM DISABILIT $80 $80 $80 $80 $805180 TMRS EXPENSE $5,678 $5,678 $5,678 $5,678$6005191 HIRING COST $11 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $600 $600 $600 $600$05210 OFFICE SUPPLIES $350 $350 $350 $350 $3505192 PHYSICAL AND PSYCHOLOGICAL $350 $0 $0 $0$1105400 UNIFORM EXPENSE $200 $200 $200 $200 $2005230 DUES, FEES, AND SUBSCRIPTIONS $110 $110 $110 $110$1655419 IT LICENSES $7,840 $7,840 $7,840 $7,840 $7,8405418 IT FEES$165 $165 $165 $165$6005536 TRAINING/SEMINARS $625 $625 $625 $625 $6255530 TRAVEL$120 $600 $600 $600$71,912COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TOTAL$71,793$71,912$71,912$71,912181 One Records Clerk in October 2020.Town Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AFailure to properly staff Records will have a profound negative impact on the department's ability to meet stateand federal laws/guidelines for all lines of business facilitated through Records. Currently the Records Clerk hasgreat difficulty completing the increased responsibilities during the work week.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSThe increase of services requested through Records is directly impacted by the growth of the Town. New alarmpermits processed in 2018 441, in 2019 ‐ 293, Jan‐May 2020 148. That equals a total of 882 alarm permitsprocessedsince May of 2018. Total number of open records requests submittedin 2018 571; total in 2019 984,Jan‐May 2020 386. This data supports that we continue to experience an increase in alarm permitting, openrecords requests and processing of all PD records and criminal cases. The new PD lobby is designed to facilitatethese requests in person and via kiosk with the expectation of a high level of customer service. In addition,responsibilities include redacting body‐worn camera footage and related digital media. This request aligns withthe staffing models of most benchmark cities.All services provided through Records are time sensitive and governed by state and federal law. Properly staffingRecords helps ensure we meet aggressive state and federal timelines, produce accurate and completerecordsandmaintain the Town's high level of customer service.  182 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVETWO COMMUNICATIONS OFFICERS (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐05EXP DISPATCHFY 20255110 SALARIES$84,692$84,692$84,692$84,692$84,692LINE ITEMFY 2021FY 2022FY 2023FY 2024$5,2515150 MEDICARE EXPENSE$1,228$1,228$1,228$1,228$1,2285145 SOCIAL SECURITY EXPENSE$5,251$5,251$5,251$5,251$3245160 HEALTH INSURANCE$19,560$19,560$19,560$19,560$19,5605155 SUTA EXPENSE$324$324$324$324$8405170 LIFE / ADD INSURANCE$60$60$60$60$605165 DENTAL EXPENSE$840$840$840$840$3815180 TMRS EXPENSE$11,467$11,467$11,467$11,467$11,4675175 LIABILITY (TML) WORKERS COMP$381$381$381$381$1615186 WELLE‐WELLNESS PROG REIMB EMPL$1,200$1,200$1,200$1,200$1,2005185 LONG TERM/SHORT TERM DISABILIT$161$161$161$161$2205536 TRAINING/SEMINARS$650$0$100$0$1005400 UNIFORM EXPENSE$790$220$220$220WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ACommunications will continueto have long ring times, delayed answer times, and extensive 9‐1‐1 hold times. Wewill also continue to have calls for service where the demand presentedis simply too much for personnelon‐dutyto adequatelyhandle. TheSupervisorswill stillbe covering a console positionthat wouldinterferewithperformingtheir Supervisor duties. Our overtime will continue to increase in order to have adequate personnel in theCommunications Center.$125,561COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The addition of Communications personnel would allow us to continue reducing our hold times, ring times, andanswer times for our citizens. Adding personnel would allow us to work more efficiently due to the increase offield personnel. The call/radio volume continues to increase yearly and more Communications personnel areneeded to keep up with the increased demand. Adding more personnel would greatly decrease our mandatoryovertime.In 2019, we had a minimum of 1 person in the room. In January 2020, our minimums became 2. Since that time, our ring times, answer times and hold times have dramatically decreased. Our ring times have decreased by 85%for those over 10 seconds. In 2019, we had to place 2,709 callers on hold and 320 of those callers were on 9‐1‐1. Since adding another person, we have decreased hold times on 9‐1‐1 by 56%. FD has inquired about numerous events, where we simply did not have enough personnel in the room to handle the demands. FD would like to have a dedicated FD Dispatcher and adding personnel would allow that. It would also allow a dedicated PD Dispatcher and 1 Call taker at all times.  TOTAL$126,681$125,461$125,561$125,461183 Two Communications Officers in October 2020.Town Council Goal 1b Maintain Safety & Security  Town Council Goal 1c Provide Effective Utilities, Roads and Infrastructure Town Council Goal 2 Maintain a Quality WorkforceSUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS184 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVETHREE BATTALION CHIEFS (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSFY 20255110 SALARIES$354,573$354,573$354,573$354,573$354,573LINE ITEMFY 2021FY 2022FY 2023FY 2024$51,0695116 SALARIES ‐ FLSA OVERTIME $13,848 $13,848 $13,848 $13,848 $13,8485115 SALARIES ‐ OVERTIME $51,069 $51,069 $51,069 $51,069$4,5005140 SALARIES ‐ LONGEVITY $180 $180 $180 $180 $1805127 SALARIES‐CERTIFICATION PAY $4,500 $4,500 $4,500 $4,500$3,0605145 SOCIAL SECURITY EXPENSE $25,630 $25,630 $25,630 $25,630 $25,6305143 CELL PHONE ALLOWANCE $3,060 $3,060 $3,060 $3,060$5,9945155 SUTA EXPENSE $486 $486 $486 $486 $4865150 MEDICARE EXPENSE $5,994 $5,994 $5,994 $5,994$29,3405165 DENTAL EXPENSE $1,260 $1,260 $1,260 $1,260 $1,2605160 HEALTH INSURANCE $29,340 $29,340 $29,340 $29,340$4735175 LIABILITY (TML) WORKERS COMP $19,025 $19,025 $19,025 $19,025 $19,0255170 LIFE / ADD INSURANCE $473 $473 $473 $473$55,9725185 LONG TERM/SHORT TERM DISABILIT $785 $785 $785 $785 $7855180 TMRS EXPENSE $55,972 $55,972 $55,972 $55,972$1,8005194 FD ANNUAL PHY AND SCREENING $5,100 $1,800 $1,800 $1,800 $1,8005186 WELLE‐WELLNESS PROG REIMB EMPL $1,800 $1,800 $1,800 $1,800$05230 DUES, FEES, AND SUBSCRIPTIONS $900 $900 $900 $900 $9005220 OFFICE EQUIPMENT $5,445 $0 $0 $0$05350 VEHICLE EXPENSE $1,821 $1,821 $1,821 $1,821 $1,8215335 RADIO/VIDEO REPAIRS $16,000 $0 $0 $0$2,0005400 UNIFORM EXPENSE $6,000 $2,250 $2,250 $2,250 $2,2505352 FUEL$1,500 $2,000 $2,000 $2,000$05530 TRAVEL$120  $600 $600 $600 $6005419 IT LICENSES $3,000 $0 $0 $0$1,5005536 TRAINING/SEMINARS $1,500 $1,500 $1,500 $1,500185 5630 SAFETY EQUIPMENT$14,049 $0$0$0$0$07145 TRANSFER TO VERF$0$18,197$18,197$18,197$18,1976160 CAPITAL EXPENDITURE ‐ VEHICLES$68,435$0$0$0We are requesting a total of 3 positions. Each Battalion Chief would be assigned to a specific 24‐hour shift (A, B, or C Shift).  Town Council Goal 1b Maintain Safety and SecurityWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/A Not funding this request will continue putting all the weight of the department on the daytime administrative chief officers. Not funding this request will delay getting a commanding officer to incident scenes and will require a Fire Captain from a responding fire apparatus to take command of the incident. When this happens, their apparatus/crew are basically out‐of‐service at that point. Prosper is currently the only department in our comparator cities that does not have a shift Battalion Chief Role. By approving this request, it will bring our department in line with others as well as help us with Best Practices and achieving NFPA 1710 standard. The Fire Chief and Assistant Chief frequently respond to calls during all hours of the night, early morning, and weekends and holidays. Our previous software will not breakdown the exact number of responses after hours, the number of responses varies from 3‐5 times per month to more than 5 or 6 per week. It is all dependent on the types and frequency of such incidents. Most of these responses to major incidents have delayed responses.  SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$597,063COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to fund 3 Battalion Chiefs, 1 for each shift, to provide daily oversight to both firestations and provide an incident commander to major incidents on a 24/7/365 basis. Included in this request is aChevy Tahoe that would be shared by 3 Battalion Chiefs, 1 per shift to respond to all major emergency incidents. Currently, this role is filled by the Fire Chief and Assistant Chief who cannot always be in Town or are significantlydelayed when responding to incidents. Considering that there are 168 hours in a week and the Fire Chief andAssistant Chief work 40 hours each week, the shift BattalionChief role is really the personwho ensuresthat day today operations are possible. It is vital to the outcome of an emergency incident to have a strong command andcontrol presence from the onset. A Battalion Chief role will allow this by having a dedicated shift commander torespond to incidents as they are dispatched. The shift Battalion Chief role would have oversight over staffing,report documentation,and vital programs thatthe departmenthas in place today. Adding theshift BattalionChiefrole will bring parity to both Police and Fire. The Police Department implemented a shift commander role whenthey promoted shift Lieutenants this past year. Most fire departments hire in October with the start of a newbudget. We are requesting this position in October instead of January so we have the opportunity to recruit thebest candidates before they are selected by other departments. TOTAL$691,865 $597,063$597,063$597,063186 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVEVEHICLE/APPARATUS MAINTENANCEDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255350 VEHICLE EXPENSE$20,964$30,209$30,209$30,209$30,209LINE ITEMFY 2021FY 2022FY 2023FY 2024$30,209COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to fund a preventative maintenance program that meets the criteria for BestPractices, NFPA 1911 and apparatus manufactures recommendations. This would cover the maintenance for 4Fire Engines, 1 Ladder Truck, 2 Brush Trucks, 3 Ambulances. Preventive maintenance improves the longevity and lifespan of apparatus and optimizes truck performance. Preventative maintenance intervals are dependent on operating conditions. Heavy use of apparatus will demand increased inspection and maintenance. The current PM plan only offers one major PM to be completed on apparatus each year. Based on current usage and status of Prosper apparatus, conducting one major PM and one minor PM each year by certified EVT/ASE technicians will achieve the manufacturer's recommendations and meets NFPA 1911 standards. The budget increase for vehicle maintenance allows the fire department to stay ahead of any potential issues and catch any issues before repairs can become costly. This price increase also incorporates all the fluids utilized by apparatus on an annual basis.TOTAL$20,964$30,209$30,209$30,209N/ATown Council Goal 1b Maintain Safety and SecurityWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWithout funding this item we stand the chance of costly repairs and potential failure of the engine, electricalcomponets, hydraulic systems, pump, compressors, brakes, etc. If apparatus fails to operate on a scene orenroute to a call for service due to mechanical failure, and we can not document that we are performing therecommended preventative maintenance, we could be found liable.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS187 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVELIFEPAK REPLACEMENTDISCRETIONARY ‐ 13RESOURCES REQUESTEDFY 20255440 EMS$33,102 $0 $0 $0 $0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?We currently have two (2) LP15 that are version 1 and are 10 years old. These units are considered no longerserviceable by Stryker/Physio.  This request will replace one of the existing version 1 unitsReduce our liability of potentialfailure or issues with the equipmentduring medical treatment, and replace with aunit updated with current technology and serviceable by the manufacturer.TOTAL$33,102$0$0$0N/ATown Council Goal 1b Maintain Safety and SecurityWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWhen repairs are required on units deemed 'serviceable', a loaner unit is immediately placed in service at no costor delay to our department. If we experienceany type of failure on this version 1 unit, we will not be eligible for aloaner, and thus will be in violation of our Minimum Equipment List filed with the Department of State HealthServices, and we will be unableto provideadvanced cardiac life supportfrom thatpiece ofapparatus untilanotherpiece of equipment can be locatedSUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS188 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVEADMINISTRATIVE ASSISTANT (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐05EXP MARSHALFY 20255110 SALARIES$28,197$37,596$37,596$37,596$37,596LINE ITEMFY 2021FY 2022FY 2023FY 2024$1055145 SOCIAL SECURITY EXPENSE $1,751 $2,337 $2,337 $2,337 $2,3375140 SALARIES ‐ LONGEVITY $45 $105 $105 $105$5475155 SUTA EXPENSE $162 $162 $162 $162 $1625150 MEDICARE EXPENSE $410 $547 $547 $547$9,7805165 DENTAL EXPENSE $315 $420 $420 $420 $4205160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780$475175 LIABILITY (TML) WORKERS COMP $127 $169 $169 $169 $1695170 LIFE / ADD INSURANCE $36 $47 $47 $47$5,1055185 LONG TERM/SHORT TERM DISABILIT $54 $72 $72 $72 $725180 TMRS EXPENSE $3,824 $5,105 $5,105 $5,105$6005220 OFFICE EQUIPMENT $1,945 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $450 $600 $600 $600$2005419 IT LICENSES $165 $0 $0 $0 $05400 UNIFORM EXPENSE $200 $200 $200 $200$2507145 TRANSFER TO VERF $0 $389 $389 $389 $3895536 TRAINING/SEMINARS $250 $250 $250 $250WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?$57,779COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to provide an Administrative Assistant for the Fire Marshal's Office to provideassistance and support to all administrative duties for the Fire Marshal and the Fire Inspector/Investigators. Administrative support is a necessityto comply with the minimum requirementsprescribed by the adoptedmodelcodes, national standards, and state regulations, as well as day to day operations. At the present rate a singleAdministrative Assistant shared by Fire Administration and Emergency Management, is unable to perform all ofthese FM specific tasks. Consequently, they are disbursed to the Fire Marshal and the Inspectors, further delayinginspections, consultations, development plan reviews, and returning phone calls/email. Permits are up 9.58%,inspections are up 40.11%, consultations are up 58.87%, P&D Plan Review is up 36.84%. TOTAL$45,266$57,779$57,779$57,779189 One Administrative Assistant in January 2021.Town Council Goal 1b Maintain Safety and SecurityN/A Administrative support has remained unchanged for the past three (3) years (2017 to 2020) while experiencingsignificant increases in the following areas which require substantial administration attention and time. Notfunding this request will lead to further delays and a decrease in customer service in the Fire Marshals Office. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS190 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALDEVELOPMENT SERVICES100‐40‐01EXP BUILDING INSPECTIONSSUPPLEMENTAL DETAILS ‐ ACTIVEDEVELOPMENT AND PERMITTING SOFTWAREDISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255418 IT FEES$375,421$123,563$88,355$88,355$88,355LINE ITEMFY 2021FY 2022FY 2023FY 2024$88,355COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to change Development/Permittingsoftware from TRAKiT by CentralSquare to (ToBe Determined.) Since 2015, TRAKiT has been a subsidiary of CRW, Sunguard, Superion, and now Central Square.With each change in ownership, the corporation managing TRAKiT took less interest in its customer service to itsclient cities. This has resultedin Town staff having to spend considerablemore time in dealing with theincreasingdeficiencies of the software. Currently we are working with Sciens Consulting on developing an RFP for the newsoftware system. This Development/Permitting software is utilized by Building Inspections, Health/CodeCompliance, Planning, Engineering, Public Works, and Parks. By changing the permitting software, staff canintegrate current functional processes, while also automating and updating out‐of‐date processes. The softwareoffersa user‐friendlycustomer portal where plans and requestsmay be submittedelectronicallyby citizensand/orcontractors, ultimately decreasing the need to personally come to Town Hall to obtain permits while at the sametime allowing residents and contractors to have 24/7 access to submit and obtain certain permits. Changingpermitting software also alleviates substantialissues staff has with TRAKiT that remain unresolved as noted in the"consequences of not funding" section.1. Increased customer service to citizens and contractors with a user‐friendly customer portal.2. Electronic Plan Review capabilities with Bluebeam to interface directly with the software.3. Electronic Plan Submittal available for citizens and customers.4. Up‐to‐date processes/workflows integrated into the software for staff time to be utilized more efficiently.5. Substantial automation of current manual processes. (Alerts, Reports, Notifications, etc.)6. Customization of processes to accommodate departments that did not use TRAKiT to utilize this software.7. Integration of permitting information into the Town's GIS system.8. 24/7 access to submit and obtain certain permits.TOTAL$375,421$123,563$88,355$88,355WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?191 N/ATown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 3 Ensure Fiscal StewardshipN/A1. Continued issues with the current software, to include: No on‐site credit card payments. Delayed customer support for helpdesk tickets. System crashing. Online permitting for simple over the counter permits no longer working.2. Additional expense to upgrade TRAKiT, as the current version's technical support will end on December 31,2021 and functional support will end on December 31, 2022.3. Continued time consuming manual staff processes.4. Below is an example of just one of the issues that we have had with our current software:In February of 2018, the online credit card payment transactions through eTRAKiT completely stopped due to adevelopment glitch in TRAKiT. This not only affected the customers ability to pay fees online, it also preventedthemfrom obtainingsimpleover thecounterpermits (waterheaters, mechanicalHVAC change outs, re‐roofs,etc.)through the e‐portal. A support ticket was sent to CentralSquare immediately. Staff was advised in July of 2018,that an update wouldresolve thisissue, however,the updatewas notavailable at that time. On April 9, 2019, staffwas advised that the update was available and could be requested. Staff formally requested for the TestEnvironment to be updated the same day. In July of 2019, the Test Environment was updated. When staff testedthe updatedTest Environment, it was unsuccessful in fixing the issues that staff was advised the update would fix.Yet another support ticket had to be sent to CentralSquare to update the Test Environment. In February of 2020,staff was informed that the Test Environment was updated for the second time. Staff tested the updated TestEnvironment for days, this time it was successfulin fixing the payment issues staff experienced.Staff immediatelyrequestedfor the ProductionEnvironmentto be updatedto match that of theupdatedTestEnvironment. On April16, 2020 the update to the Production Environment was conducted. After the update, staff tested the onlinepaymentsand it was successful,however, on the morning of April 17th staffconfirmed thatour Permit Technicianscan no longer accept credit card payments. As a result of the ProductionEnvironment update that was completedon April 16th, an additional 10 helpdesk tickets have been created due to issues that occurred from the update. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS192 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETSSUPPLEMENTAL DETAILS ‐ ACTIVERADAR DETECTION EQUIPMENTDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20256140 CAPITAL EXPENDITURE ‐ EQUIPMENT$26,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase radar detection equipment for Prosper Trail and Coleman Street. This upgrade is necessary to bringtheintersectionto thenewTown Standards.This equipmentwill operatebetter at night and in inclementweather.The current equipment does not work efficientlywhen dark colored vehicles approach the intersection. The newequipment will be able to detect the vehicle no matter the color. The town has updated the radar detection equipment on all traffic signals because it has less errors. TOTAL$26,000$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe signal will continue to operate as usual, and complaints will continue. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS193 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONSUPPLEMENTAL DETAILS ‐ ACTIVEPAINT 407 AND 409 EAST FIRST STREETDISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255320 REPAIRS AND MAINTENANCE$15,500$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to provide funds to paint and seal the exteriors of the 407 and 409 East First Streetbuildings.  This will prevent damage to the buildings.Benefits to be gained are that areas will be sealed, preventing water from entering the building. The buildingswere last painted approximately 10 years ago. Although they are primarily constructed of metal and brick, it willcost more in the future if the paint is allowed to get worse.   TOTAL$15,500$0$0$0N/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AConsequences of not funding this request most likely will be higher costs, as it will be more expensiveto wait andpaint the buildings in the future, as additional prep work will be required. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS194 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONSUPPLEMENTAL DETAILS ‐ ACTIVEDOWNTOWN MONUMENT SIGNDISCRETIONARY ‐ 25RESOURCES REQUESTEDFY 20255410 PROFESSIONAL SERVICES$75,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$5006110 CAPITAL EXPENDITURE$195,000$0$0$0$05525 ELECTRICITY$0$500$500$500$500COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this project is to prepare contract drawings and specifications for the downtown monument sign at the intersection of Broadway Street and Preston Road. The construction drawings will be based on the Council‐approved schematic design. Professional services shall include landscape architecture, structural design, and electrical design. Funding is also being requested for the difference between the amount placed in escrow by the developer and the estimated construction cost. This also includes $115,000 escrow reimbursement to the developer per Councils latest agreement with the developer.Construction Drawings  ‐ 75,000Construction cost ‐ $80,000Wall escrow reimbursement ‐ 115,000The project will provide and maintain the community character. It will also provide brand recognition and identityfor residentsand visitors ofdowntown.It will helpwith therevitalizationofthe downtowndistrict. This monumentwill help promote redevelopment, and help bring awareness to the businesses in the downtown area.TOTAL$270,000$500$500$500N/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ATheTown will not be able to have themonument designedand constructedwith a similar scheduleas theadjacentproperty.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS195 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐05EXP LIBRARYSUPPLEMENTAL DETAILS ‐ ACTIVEINCREASE PHYSICAL COLLECTIONDISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255281 BOOK PURCHASES$4,500$4,500$4,500$4,500$4,500LINE ITEMFY 2021FY 2022FY 2023FY 2024$5005283 AUDIOBOOK PURCHASES $1,000 $1,000 $1,000 $1,000 $1,0005282 DVD PURCHASES $500 $500 $500 $500$6,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Increasefundsfor thephysicalcollection.The library currently holds24,786 physicalitems, withslightly more than107,000 total items circulated in FY 2019 by 5,665 patrons. Our collectioncovers ages birth to elderly, regardlessof reading level, and offers an array of genres and topics. Although our digital collectionis a favorite among manypatrons, our physical items are checked out eight times the amount of our digital collection. Our patrons havecome to appreciate, value, respect, and expect a vibrant well thought out collection. Items in our collectionmustalso continue to grow at the pace of the accreditation population to continue Texas State Library Accreditationrules of one item per capita. Item prices increased an average of $1.00 each.Thelibrary's collectionwill continueto grow physicallyin numbers, be currentin topicand publicationdate, and berelevant to our patrons and community. We continueto exceedour collectiondevelopment policy and our librarymission by offering a physical item collectionthat has depth, excellentpeer reviews, contains diverse topics and isfor all reading levels. Our patrons have high expectations that we continue to meet to offer the newest releases,books they have heard about from the news sources, social media, friends, or book clubs, and thatwe will providematerials as our population of children develop their reading skills for learning and leisure as well. FY 2019 saw acheckout ratio of 18.9 items per patron. $1,411,137 item value saved by the community through physical itemcheckoutslast year. State accreditationwill continueto be granted to our library. Grant opportunitieswill be opento our library. Reputation will continue to be that of meeting expectations and standards set by our state'sgoverning board.TOTAL$6,000$6,000$6,000$6,000N/ATown Council Goal 5 Provide Quality Recreation Opportunities and Town FacilitiesTown Council Goal 5a Maximize Recreation and Leisure OpportunitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?Possible grant awards.Patron and community dissatisfaction in collection and library. We would not meet our library mission and visionstandards. We might not be as great an assistance or value to our community with their reading needs.Accreditation will not be awarded to our library. Reputation of library will fall greatly. Without accreditation,library may not be eligible for some government funding, and typically are removed from private or corporategrant opportunities as well. Collections growth will not grow at rate needed to accommodate patron'sexpectations.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS196 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐05EXP LIBRARYSUPPLEMENTAL DETAILS ‐ ACTIVEINCREASE DIGITAL COLLECTIONDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255230 DUES, FEES, AND SUBSCRIPTIONS$2,736$3,000$3,000$3,000$3,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$3,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose for this request is to fund the continuationof the Mango Language database in our digital collection.Looking for additional ways to offer library services to our patrons during Covid stay in place, we determinedourdatabases we currently offer lacked a depth of language learning opportunities and we added a subscriptionquickly for one year. Mango Languages is an award‐winning language learning resource for individuals andorganizations. It is the only language learning database that combines quality content,intelligent technology, andan adaptive algorithm that delivers practical phrases from real situations. This is language learning centeredaround the user. Approval of this supplemental request will allow continued subscription for years of languagelearning.With over 70 languages offered, Mango allows access to learn a new language, receive another form of learning for those learning a language through formal education, and is an avenue to re‐familiarize with a language learned and not maintained. Whether learning a language for an upcoming trip, to be able to communicate with a neighbor, to meet an educational requirement, or simply self improvement, the community we live in is incredibly diverse in languages. For those whose first language is not English, English is also a language offered to assist with learning and improving skills for ESL.TOTAL$2,736$3,000$3,000$3,000N/ATown Council Goal 5 Provide Quality Recreation Opportunities and Town FacilitiesTown Council Goal 5a Maximize Recreation and Leisure OpportunitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWe will only offer the database until May of 2021 with the current subscription agreement. This would likelyinterrupt learning for those utilizing it and eliminate future use. Continuedgrowth of the digital collection, as wellas the physical collection, is important. Technology has proven to be more vital and necessary means for learningthan ever before this year.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS197 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALENGINEERING100‐98‐01EXP ENGINEERINGSUPPLEMENTAL DETAILS ‐ ACTIVEUS 380 INTERSECTION UPGRADES AND MEDIAN LIGHTING  DISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255410 PROFESSIONAL SERVICES$105,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Frisco, Little Elm and Prosper have requestedthat TxDOT redesign the intersectionsalong US 380 using direct leftturns under the overpasses instead of the typical interchanges with the US 380 widening projectin DentonCountyscheduled to begin construction in Spring 2021. TxDOT is agreeable to funding the construction of the direct leftturns in the project as long as the cities agree to pay for the redesign. TxDOT is also planning to include theconstructionofthemedian streetlighting in the projectat therequest of the cities. In exchangefor TxDOT fundingthe constructionof the lighting, the cities adjacent to US 380 will fund the design and maintenance, similar to theCollin County section of US 380 median lighting. Lastly, staff is requesting deceleration lanes on the north side ofUS 380 that will require funding by the Town. At the time of preparing this decision package, the amount andtiming of the funding associated with the deceleration lanes is unknown.The direct left turns at the intersectionsand the median street lighting will improve the functionality and visibilityof the roadway, providing enhanced safety for traffic along US 380.TOTAL$105,000$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 6 Engage in Effective Intergovernmental RelationsWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe Town's funding of $105,000 includes$45,000 for the Town'sportion ofthe overall $90,000 for the redesignofthreeintersectionsto include thedirect leftturns, and also $60,000 for theTown's portionof theoverall designforthe median street lighting, estimated at $265,000. The cost for redesign per intersectionis $30,000 and theTownshares 3 intersectionswith the City of Frisco. If Prosper does not fund its portion, the other cities (Frisco and LittleElm) would have to decide whether to fund Prosper's portion of the redesign of the three intersectionsto includethe direct left turns, and the design of the median street lighting, or not proceed with these improvements. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS198 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERADMINISTRATION200‐10‐08EXP UTILITY BILLINGSUPPLEMENTAL DETAILS ‐ ACTIVEREMIT PLUS CHECK PROCESSING MACHINEDISCRETIONARY ‐ 21RESOURCES REQUESTEDFY 20255220 OFFICE EQUIPMENT$4,500$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$2,7005480 CONTRACT SERVICES $4,194 $0 $0 $0 $05418 IT FEES $4,270 $2,700 $2,700 $2,700$2,700COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to purchase an automatic payment processing machine in order to process all mailand night drop payments. Through the use of this system payments will automatically post to customer accounts,and checks will be deposited directly to the bank. The Utility Billing Clerks manually process close to 3,000payments each month. The benefits that will be gained from this request are: Time savings ‐ checks deposited directly to bank; time of manual entries by Clerks.  Clerks will have more time to work on other processes.Reduces posting errors.Improved return check processing.Checks are scanned directly into the customers account.  Accepts multiple coupons (payments) of customers.  TOTAL$12,964$2,700$2,700$2,700N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe department will continue to process all customer payments manually which could lead to loss of time andmoney for the Town, as well as posting errors on customer accounts.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS199 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVEMTU PROGRAMMERS (PUCKS)DISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255620 TOOLS AND EQUIPMENT$5,250$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase wireless MTU programmers. Programmers ‐ 4 at $700 eachMobile programmer ASP ‐ $1,250Mobile Programmer Set Up ‐ $1,200MTU's are the computer component to our automatic meter reading system. These devices send the readings ofeach register in Town to our system daily. Our meterreading systemis receivingan upgrade, and we will now have theability for wireless programming. Thiswill save our crews approximately 5 minutes per location because they will be able to program the MTUs withouthaving to hard wire directly to the MTU for programming. Currently, hard wiring the programmer into the MTUcauses issues because the connectiongoes bad overtime. The hard connectionhas a short lifecycle. The no touchupdate will be convenient, efficient, and effective. TOTAL$5,250$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continueto inefficientlyprogram the MTUs by cleaning outthe meterboxes and hard wiring the MTU forprogramming. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS200 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVEWATER METERS AND MTU UPGRADESDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255480 CONTRACT SERVICES$64,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$77,250TOTAL $471,250 $77,250 $77,250 $77,250 $77,2505545 METER PURCHASES $407,250 $77,250 $77,250 $77,250COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Purchase 206 meters, registers, MTUs, and 100 additional meter boxes to account for the 9% growth rate weexpect for the Town of Prosper. $330,000 is requestedto change out 3,300 MTUs to provide upgradeddata collectionfor residents,such as hourlyreadings and leak detection. Approximately 3,300 MTUs need to be upgraded throughout town. $64,000 isrequested to contract out the installation of the MTU's.Meters ‐ 206 at $165 eachMTUs ‐ 206 at $100 eachRegisters ‐ 206 at $110 eachMeter boxes ‐ 100 at $30 eachTo provide enough inventory to new and existing customers. N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?Staff anticipates $20,000 in revenue due to builder initiated repairs. Staff will not be able to provide continuing service to residents due to a shortage of inventory. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS201 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVEUTILITY WORKER ‐ WATER (NEW PERSONNEL)DISCRETIONARY ‐ 13RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERFY 20255110 SALARIES$30,056$40,074$40,074$40,074$40,074LINE ITEMFY 2021FY 2022FY 2023FY 2024$2,4855150 MEDICARE EXPENSE $436 $581 $581 $581 $5815145 SOCIAL SECURITY EXPENSE $1,863 $2,485 $2,485 $2,485$9,7805165 DENTAL EXPENSE $315 $420 $420 $420 $4205160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780$95175 LIABILITY (TML) WORKERS COMP $923 $1,230 $1,230 $1,230 $1,2305170 LIFE / ADD INSURANCE $7 $9 $9 $9$5,4265185 LONG TERM/SHORT TERM DISABILIT $57 $76 $76 $76 $765180 TMRS EXPENSE $4,070 $5,426 $5,426 $5,426$6005210 OFFICE SUPPLIES $100 $100 $100 $100 $1005186 WELLE‐WELLNESS PROG REIMB EMPL $450 $600 $600 $600$9505536 TRAINING/SEMINARS $400 $400 $400 $400 $4005400 UNIFORM EXPENSE $950 $950 $950 $950$500TOTAL $47,491 $62,669 $62,669 $62,669 $62,6695630 SAFETY EQUIPMENT $500 $500 $500 $500One Utility Worker ‐ Water in January 2021. Town Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ALonger wait times for a responseto water emergencies. Importantrepairs or maintenance will be delayeddue to ashortage of staff. Crews may be pulled from important projects to respond to water emergencies.SUMMARIZE NEW POSITIONS IN THIS REQUEST MEETS TOWN COUNCIL GOALSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To hire a Utility Worker for the Water Division. This positionmust be able to perform skilledand semi‐skilledtasksin the construction, maintenance and repair of the Town water lines and related facilities. To circumvent a shortage in staff in the water department, additional personnel is requested to respond to watercomplaints and potential water leaks. The growth that the Town is experiencing results in additional phone callsand complaints from residents. Additional personnel would benefit by continuing to provide excellent customerservice by having staff to respond to water emergencies.202 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVEPUBLIC WORKS RIGHT‐OF‐WAY INSPECTOR DISCRETIONARY ‐ 14RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERFY 20255110 SALARIES$38,474$51,298$51,298$51,298$51,298LINE ITEMFY 2021FY 2022FY 2023FY 2024$3,1815150 MEDICARE EXPENSE $558 $744 $744 $744 $7445145 SOCIAL SECURITY EXPENSE $2,385 $3,181 $3,181 $3,181$1625160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,7805155 SUTA EXPENSE $162 $162 $162 $162$4205170 LIFE / ADD INSURANCE $23 $30 $30 $30 $305165 DENTAL EXPENSE $315 $420 $420 $420$1,5755180 TMRS EXPENSE $5,209 $6,946 $6,946 $6,946 $6,9465175 LIABILITY (TML) WORKERS COMP $1,181 $1,575 $1,575 $1,575$975186 WELLE‐WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $6005185 LONG TERM/SHORT TERM DISABILIT $73 $97 $97 $97$1005220 OFFICE EQUIPMENT $2,350 $480 $480 $480 $4805210 OFFICE SUPPLIES $200 $100 $100 $100$7945352 FUEL$800 $800 $800 $800 $8005350 VEHICLE EXPENSE $794 $794 $794 $794$1805400 UNIFORM EXPENSE $950 $950 $950 $950 $9505353 OIL/GREASE/INSPECTIONS $180 $180 $180 $180$1,0005520 TELEPHONE EXPENSE $620 $420 $420 $420 $4205419 IT LICENSES $1,000 $1,000 $1,000 $1,000$4005630 SAFETY EQUIPMENT $500 $200 $200 $200 $2005536 TRAINING/SEMINARS $400 $400 $400 $400$07145 TRANSFER TO VERF $0 $4,877 $4,877 $4,877 $4,8776160 CAPITAL EXPENDITURE ‐ VEHICLES $35,256 $0 $0 $0$85,072COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TOTAL$99,244$85,072$85,072$85,072203 One Right‐of‐Way Inspector in January 2021.Town Council Goal 1a Ensure Quality DevelopmentTown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to be diverted from assigned duties. Currently, many people rotate the responsibility of theposition since the task is not assigned to one individual. Maintaining one position for this task will create a moreefficient process for staff and builders. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSTo hire a Public Works Right‐of‐Way Inspector.This positionwill camera inspect theresidentsserviceline from thehouse to the main, inspect all concrete sidewalks and driveways within the right‐of‐way, and ensure valves,hydrants, and manholesare installedat grade and undamaged. This positionis equivalentto a Utility Crew Leader.This employee will have the skills and knowledge to assist other divisions in Public Works if workload slows. Additionally, a 2020 Chevy Silverado 1500 WT Double Cab 6.6 is included with this request.This positionwould be responsiblefor inspecting all new homesand commercial constructionprior to theissuanceof a Certificate of Occupancy. This position will camera inspect the residents service line from the house to themain, inspect all concrete sidewalks and driveways within the right‐of‐way, and ensure valves, hydrants, andmanholesare installedat grade and undamaged. PublicWorks inspectionscontinueto increase each year, and onestaffmember is neededto fillthisposition, full‐time.We completed2,056 inspectionsin 2019. Our inspectionsandre‐inspectionsare increasing each year. Prior to adding in this inspectionin the CO process, staff would repair oneservice line a month, usually under pavement. Since the program has been in place, the number of repairs havedropped to one service line a year. 204 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVESCADA UPDATE ‐ WATERDISCRETIONARY ‐ 25RESOURCES REQUESTEDFY 20255480 CONTRACT SERVICES$70,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To upgrade the SCADA system. The SCADA (Supervisory Control and Data Acquisition System) controls andmonitors ground storage tanks, elevated storage tanks, control valves, and pumps. The system gives us the levelsand pressure of our system in real time. It provides personnelwith the ability to remotely monitorand controltheentire distribution system. The current SCADA system is approximately 10 years old. The upgrade will help to reduce logistical errors andreduce downtime during storms and/or malfunctions. This update will also provide cyber security and reduce theability to hack into the system. TOTAL$70,000$0$0$0N/ATown Council Goal 1b Maintain Safety and SecurityTown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to repair and replace existing outdated equipment prolonging an upgrade that will have tooccur. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS205 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVEELECTRIC VALVE OPERATORDISCRETIONARY ‐ 36RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$16,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase an electric valve operator. An electric valve operator will give us theability to open and close 16" andup butterfly valves and any size resilient wedge valves in our distributionsystem. Any valve can be operatedwiththis device throughout the distribution system. Currently, we operate our valves every other year, but to ensureour valves are operating efficiently, we would like to increase our schedule to once per year to comply withindustry standards. This device will help staff to work smarter, not harder. An electric valve operator will give us the ability to open and close 16" and up butterfly valves and any size resilient wedge valves in our distribution system. Any valve can be operated with this device throughout the distribution system. This number has increased drastically. During maintenance, valves will need to be opened or closed to divert or shut off water to make repairs, increase or decrease pressure, increase water quality and to perform routine maintenance by exercising the valves. This valve opener will also help to decrease injuries associated with manually operating the valves. TOTAL$16,000$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continueto operate thevalves in the currentmanner, thusreducing theamount ofvalves being exercisedeach year. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS206 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVEODOR CONTROL ‐ PUBLIC WORKS LIFT STATIONDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255660 CHEMICAL SUPPLIES$49,000$49,000$49,000$49,000$49,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$49,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase materials needed for odor control. Odor control is becoming more important to alleviate complaintsand also actively protecting the wastewater lines. When odor control, also known as chemical injecting, is usedoverall protection of the line is increased and the biofilm that has been building up in the line is cleaned out,reducing odor and protecting the wastewater line. Untreated wastewateris high in pH, and smelly gases are beingreleased as a result. We began treating the Public Works lift stationthis year and complaintshave beendrasticallyreduced. This request will extend the life of our manholes and fittings. We will also benefit by reducing complaints fromresidents living near the wastewater lines.TOTAL$49,000$49,000$49,000$49,000N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to quick‐run the lift stations to keep the lift station clean. In turn this will reduce the lifeexpectancy of our lift station pumps.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS207 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVESCADA UPDATE ‐ WASTEWATERDISCRETIONARY ‐ 23RESOURCES REQUESTEDFY 20255480 CONTRACT SERVICES$30,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To upgrade the SCADA system. The SCADA (Supervisory Control and Data Acquisition System) controls andmonitorslift stationsin thewastewater collectionsystem. Thesystem will tell us if poweris lost, if thelift stationisreaching a high level or low level, and tracks the trends and operational times. It provides personnel with theability to remotely monitor and control the collection system. The current SCADA system is approximately 10 years old. The upgrade will help to reduce logistical errors andreduce downtime during storms and/or malfunctions. This update will also provide cyber security and reduce theability to hack into the system.TOTAL$30,000$0$0$0N/ATown Council Goal 1b Maintain Safety and SecurityTown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to repair and replace existing outdated equipment prolonging an upgrade that will have tooccur.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS208 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVEUTILITY WORKER ‐ WASTEWATERDISCRETIONARY ‐ 24RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERFY 20255110 SALARIES$30,056$40,074$40,074$40,074$40,074LINE ITEMFY 2021FY 2022FY 2023FY 2024$2,4855150 MEDICARE EXPENSE $436 $581 $581 $581 $5815145 SOCIAL SECURITY EXPENSE $1,863 $2,485 $2,485 $2,485$9,7805165 DENTAL EXPENSE $315 $420 $420 $420 $4205160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780$95175 LIABILITY (TML) WORKERS COMP $923 $1,230 $1,230 $1,230 $1,2305170 LIFE / ADD INSURANCE $7 $9 $9 $9$5,4265185 LONG TERM/SHORT TERM DISABILIT $57 $76 $76 $76 $765180 TMRS EXPENSE $4,070 $5,426 $5,426 $5,426$6005210 OFFICE SUPPLIES $100 $100 $100 $100 $1005186 WELLE‐WELLNESS PROG REIMB EMPL $450 $600 $600 $600$9505536 TRAINING/SEMINARS $400 $400 $400 $400 $4005400 UNIFORM EXPENSE $950 $950 $950 $950$500TOTAL $47,491 $62,669 $62,669 $62,669 $62,6695630 SAFETY EQUIPMENT $500 $500 $500 $500One Utility Worker ‐ Wastewater in January 2021. Town Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ALonger wait times for a response to wastewater emergencies. Important repairs or maintenance will be delayeddue to a shortage of staff. Crews may be pulled from important projects to respond to wastewater emergencies.SUMMARIZE NEW POSITIONS IN THIS REQUEST MEETS TOWN COUNCIL GOALSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To hire a Utility Worker for the WastewaterDivision. This positionmust be able to performskilled and semi‐skilledtasks in the construction,maintenance and repair of the Town wastewater lines and related facilities. This requestcomplies with the current projection of staff as outlined in the 2020 Rate Study.To circumvent a shortage in staff in the wastewater department, additional personnel is requested to respond towastewater complaints and potential wastewater leaks. The growth that the Town is experiencing results inadditional phone calls and complaints from residents.Additional personnelwould benefitby continuing to provideexcellent customer service by having staff to respond to wastewater emergencies.209 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVEGEOSPATIAL DATA COLLECTORDISCRETIONARY ‐ 25RESOURCES REQUESTEDFY 20255419 IT LICENSES$2,995$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$06140 CAPITAL EXPENDITURE ‐ EQUIPMENT $7,850 $0 $0 $0 $05536 TRAINING/SEMINARS $1,000 $0 $0 $0$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a GPS unit to map assets for the water, wastewater, and streets departments.Since much of our datais incompleteor incorrect, we will be able to locate assets based on their GPS coordinates.We will thenbe able totransfer the data into our GIS systemto fillin our missing data. As theTown grows and we decide to move our GISDepartment in house, devices like this will be needed to also map new and incoming assets to be entered as newwater and wastewater lines and streets are installed. Other departments, such as Fire, Police, Planning,Engineering, and Development Services will be able to utilize the data as well. This unit will help to map out our older areas of town that are not available in our systems. We will be able tocollect data such as exact location, material identification, sizes of lines, and much more. We will be able togeospatially locate valves, manholes, fire hydrants, water and wastewater lines, grease traps, pump stations, liftstations, elevated storage tanks, street signs, signals, and signal control boxes. We will be able to utilize our GPSwork order systemto it's maximum capacity, allowing us to accuratelycollect informationsuch as how many timesa certainsectionofmainlinehas beenrepaired.We will knowthesizeand material of thepipes and fittings prior todigging up the site. TOTAL$11,845$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to utilize incomplete data and using the GPS work order system to track locations at addresspoints rather than attaching the work to a specific asset. Research data on specific assets thatare notfound in ourcurrent GPS data will remain nonexistent.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS210 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVEODOR CONTROL ‐ LA CIMA LIFT STATIONDISCRETIONARY ‐ 26RESOURCES REQUESTEDFY 20255660 CHEMICAL SUPPLIES$69,300$69,300$69,300$69,300$69,300LINE ITEMFY 2021FY 2022FY 2023FY 2024$0TOTAL $99,300 $69,300 $69,300 $69,300 $69,3006140 CAPITAL EXPENDITURE ‐ EQUIPMENT $30,000 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To install odor control at La Cima LiftStation. Due to housingencroaching on major wastewaterlines, odor controlis becoming more important to alleviate complaints and also actively protecting the wastewater lines. When odorcontrol,also knownas chemical injecting,is startedearly, overall protectionofthelineis increasedand thebuildupofbiofilmis reduced,reducingodor and protecting thewastewater line. La Cima Lift Stationconnectsto NTMWD'scollection line in the middle of Whitley Place. The mixing of untreated wastewater with chemically injectedwastewater is causing an increase in pH, and smelly gases are being released as a result. 1 month ‐ 55 Gallon treatment at $7 a gallon = $11,55011 months ‐ 25 Gallon treatment at $7 a gallon  = $57,750This request will extend the life of our lines, manholes and fittings. We will also benefit by reducing complaintsfrom residents living near the wastewater lines. N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to quick‐run the lift stations to keep the lift station clean. In turn this will reduce the lifeexpectancy of our lift station pumps. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS211 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVELIGHT DUTY TRAILERDISCRETIONARY ‐ 37RESOURCES REQUESTEDFY 20255350 VEHICLE EXPENSE$4,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$265TOTAL $4,000 $265 $265 $265 $2657145 TRANSFER TO VERF $0 $265 $265 $265COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide an equipment trailer in order to transport supplies and materials to job sites. We currently have onelight dutytrailer available for use. Utilizingother departments'trailers is not feasiblesince acquiring the trailer anddeliveringthe trailer at theend ofthe day will cut into valuabletime neededto completethe projects.We also willrun into issues when jobs are scheduled or emergencies arise and the trailer is being utilized by its designateddepartment. Time to transport materials and supplies to job sites will be reduced. Staff will no longer have to plan projectsaround the availability of equipment. We currently have one light duty trailer available for use. N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to delay projects due to the availability of equipment.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS212 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVEGAS DETECTORDISCRETIONARY ‐ 38RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$10,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a gas detector that will have the ability to notify employees of dangerous conditions.To provide wastewater crews with the required safety equipment regulated by OSHA to safely enter confinedspaces.TOTAL$10,000$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will have to enter confined spaces without the detection of harmful gases.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS213 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION45 STORM DRAINAGE UTILITY FUNDENGINEERING450‐98‐02EXP STORMWATERSUPPLEMENTAL DETAILS ‐ ACTIVECHANNEL RESTORATION AND GABIONSDISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255310 RENTAL EXPENSE$2,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0TOTAL $5,500 $0 $0 $0 $05650 MAINTENANCE MATERIALS $3,500 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide channel restoration and gabions in Amberwood Farms. $2,000 Renting Equipment$2,000 Gabion Materials$1,500 RockTo reduce erosion control caused by runoff and perfect the elbows within the flow path. N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to regrade and re‐establish grass. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS214 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION57 COURT TECHNOLOGY FUNDADMINISTRATION570‐10EXP ADMINISTRATIONSUPPLEMENTAL DETAILS ‐ ACTIVECOURT DESKTOP SCANNERS AND POLICE TICKET WRITERSDISCRETIONARY ‐ 21RESOURCES REQUESTEDFY 20255203 COURT TECHNOLOGY EXPENSE$9,700$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?1. To replace court office scanners. Proposed cost to purchase three (3) new scanners is $3,000.2. To purchase new ticket writers for Police Department use.  Proposed cost to purchase two (2) ticket writers is $6,700. 1. Current scanners are not under warranty and the quality of the copies are being effected by continuing to useaged equipment.The court uses an imaging system for record retention.Records need to be of the highest qualityto be reviewed during court proceedings or produced for record requests. 2. Prosper Police require ticket writers for additional shift staffing and the need to have as many working units aspossible when units are out for repair.TOTAL$9,700$0$0$0N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/A1. Poor quality of scanned court documents for review or retrieval.2. Insufficient number of writers available for patrol during the day or evening shift or when writers are out forrepair or service. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS215 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION57 COURT TECHNOLOGY FUNDADMINISTRATION570‐10EXP ADMINISTRATIONSUPPLEMENTAL DETAILS ‐ ACTIVECOURT SOFTWARE UPGRADEDISCRETIONARY ‐ 22RESOURCES REQUESTEDFY 20255203 COURT TECHNOLOGY EXPENSE$16,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to upgrade our current court software to the most recent available version. Thisupgrade will be to a SQL version.Thenewfeaturesand increased speedwill meetthe courtscurrent and necessaryneeds to be able to provide efficient case maintenance, revenue postings and document retrieval. The new features and increased speed will meet the courts current and necessary needs to be able to provideefficient case maintenance, revenue postings and document retrieval.TOTAL$16,000$0$0$0N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe SQL version has been available for several years and the version we are currently using will be phased outsoon.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS216 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION67 SPECIAL REVENUE‐DONATIONSADMINISTRATION670‐10EXP ADMINISTRATIONSUPPLEMENTAL DETAILS ‐ ACTIVEBADGES ‐ POLICE DISCRETIONARY ‐ 31RESOURCES REQUESTEDFY 20255205 POLICE DONATION EXP$7,018$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Police Department would like to use donated funds to purchase new badges which would include badgenumbers.  Forty‐five (45) badges @ $75.00 plus shipping totals $7,017.50.The current badges are a small oval. Benchmark cities wear a larger oval shape including the badge number sothat the public can identify the officer.  It is better to make the transition while the Department is smaller.  TOTAL$7,018$0$0$0N/ATown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe Police Department will continue to use current badges. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS217 TITLETYPERANKN/ATown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersTown Council Goal 6 Engage in Effective Intergovernmental RelationsWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere is currently not enough funding available in this line item to cover these additional expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$5,500COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Additional funds for special events:Homecoming Candy ‐ $1,000Board and Commission Reception ‐ $3,000 Misc. Ribbon Cuttings, Grand Opening Events ‐ $1,500This request is intended to cover additional expenses for special events that have not previously been budgeted.TOTAL$5,500$5,500$5,500$5,500FY 20255600 SPECIAL EVENTS$5,500$5,500$5,500$5,500$5,500LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTADDITIONAL SPECIAL EVENTSDISCRETIONARY ‐ 21RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICECUT218 TITLETYPERANK$104,153COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TOTAL$87,071$104,153$104,153$104,153$3007145 TRANSFER TO VERF$0$469$469$469$4695536 TRAINING/SEMINARS$300$300$300$300$1655530 TRAVEL$220$1,100$1,100$1,100$1,1005419 IT LICENSES$165$165$165$165$2005220 OFFICE EQUIPMENT$9,720$0$0$0$05210 OFFICE SUPPLIES$200$200$200$200$1425186 WELLE‐WELLNESS PROG REIMB EMPL$450$600$600$600$6005185 LONG TERM/SHORT TERM DISABILIT$106$142$142$142$1995180 TMRS EXPENSE$7,586$10,114$10,114$10,114$10,1145175 LIABILITY (TML) WORKERS COMP$149$199$199$199$4205170 LIFE / ADD INSURANCE$52$68$68$68$685165 DENTAL EXPENSE$315$420$420$420$1625160 HEALTH INSURANCE$7,335$9,780$9,780$9,780$9,7805155 SUTA EXPENSE$162$162$162$162$4,6315150 MEDICARE EXPENSE$812$1,083$1,083$1,083$1,0835145 SOCIAL SECURITY EXPENSE$3,474$4,631$4,631$4,631$1,2005143 CELL PHONE ALLOWANCE$765$1,020$1,020$1,020$1,0205115 SALARIES ‐ OVERTIME$900$1,200$1,200$1,200FY 20255110 SALARIES$54,360$72,500$72,500$72,500$72,500LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTCOMMUNICATIONS MANAGER (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐06EXP COMMUNICATIONSCUT219 TheCommunicationsManager will assist theExecutiveDirectorofCommunity Serviceswiththe implementationofthe Town's Communication Plan, and make recommendations on additional communication methods andstrategies. Oversee the development of the Town's media releases, marketing materials, and social mediacontent. Assist with public engagement activities such as the HOA Presidents Meetings, State of the Community,and Special Events.  The new position is expected to be hired in January 2021.Town Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe continuedgrowth of the Town's Public and Media Relations program is dependenton attracting and retaininghigh‐quality staff. Additional public and media relations personnel will be necessary to implement the Town'sCommunication Plan, and to continue to add community engagement activities.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSThe position will report to the Executive Director of Community Services, and will supervise the CommunicationSpecialist. This positionwas requestedin FY 2019‐2020, butnot approved. The demandfor communication,socialmedia, and digital marketing services continues to grow for the Town. Currently, the Executive Director ofCommunity Services oversees the Town's communication efforts with one full‐timeCommunication Specialist andone Public and Media Relations (PAMR) consultant who works on a contract basis for five cities, dedicatingapproximately 20% of his time and effort to the Town of Prosper. In FY 2019‐2020, the Town's Public and MediaRelations programs continued to expand the Town Talks speakers bureau, and the quarterly HOA PresidentsMeetings continue to be successful and draw new members. Due to scheduling conflicts, the Citizens Academywas postponed until the fall of 2020. The State of the Community Event in January 2020 was successful, and theTown expanded its use of live and recorded produced video content. The COVID‐19 public health emergencyrequireda significantamountof stafftime to manage thewebsiteand social media updates. TheTown also addeda chat botfunctionto thewebsiteduring COVID‐19 as a pilot program. The CommunicationSpecialist continuestoreceive an increased number of requests for website assistance, photography and videography services, and thecreation of marketing materials, such as posters, flyers, brochures, calendars, as well as the FinanceDepartment'sPAFR. The Town's Public and Media Relations consultant has indicated his intent to retire at the end of FY 2020‐2021; therefore,the addition of an in‐house staff person with professional public and media relations expertiseinFY 2020‐2021 will helppreparefor thattransitionby supplementingtheincreased workloadof theCommunicationSpecialist. It will also streamline the transition of bringing the tasks and duties of the PAMR consultant in‐house,while making the most of the consultant's skills and knowledge of the Town through the duration of his contract.   The addition of this position will allow the Executive Director of Community Services more time for planning andmanagement in the Community Services Department, which includes the Town Secretary, Communications, Parksand Recreation, and Library Services. A professionally trained Communication Manager will enhance the Town'sability to communicate effectively with residents using current trends in communication methods. Adding thisposition in FY 2020‐2021 will also help prepare for the transition to bring many PAMR duties in‐house,due to thePAMR consultant's intent to retire at the end of FY 2020‐2021.CUT220 TITLETYPERANKN/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThis capital project would not be erected outside Town Hall.SUMMARIZE NEW POSITIONS IN THIS REQUEST MEETS TOWN COUNCIL GOALS$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Installation of a public safety and Veterans honor wall outside of Town Hall to honor those that serve our Country.  This project was approved in fiscal year 2019‐2020 and put on hold due to COVID‐19.This provides a memorialized wall to honor active duty and first responders.TOTAL$75,000$0$0$0FY 20256610 CAPITAL$75,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTPUBLIC SAFETY AND VETERANS HONOR WALLDISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐99EXP NON‐DEPARTMENTALCUT221 TITLETYPERANK$05520 TELEPHONE EXPENSE $575 $0 $0 $0$1,1055419 IT LICENSES $7,675 $7,675 $7,675 $7,675 $7,6755418 IT FEES $1,105 $1,105 $1,105 $1,105$1,1485410 PROFESSIONAL SERVICES $7,895 $0 $0 $0 $05400 UNIFORM EXPENSE $4,394 $1,148 $1,148 $1,148$1255280 PRINTING AND REPRODUCTION $100 $100 $100 $100 $1005230 DUES, FEES, AND SUBSCRIPTIONS $125 $125 $125 $125$1,7005220 OFFICE EQUIPMENT $2,345 $2,345 $2,345 $2,345 $2,3455215 AMMUNITION $1,700 $1,700 $1,700 $1,700$05210 OFFICE SUPPLIES $500 $500 $500 $500 $5005192 PHYSICAL AND PSYCHOLOGICAL $350 $0 $0 $0$6005191 HIRING COST $11 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $600 $600 $600 $600$13,6165185 LONG TERM/SHORT TERM DISABILIT $191 $191 $191 $191 $1915180 TMRS EXPENSE $13,616 $13,616 $13,616 $13,616$305175 LIABILITY (TML) WORKERS COMP $2,578 $2,578 $2,578 $2,578 $2,5785170 LIFE / ADD INSURANCE $30 $30 $30 $30$9,7805165 DENTAL EXPENSE $420 $420 $420 $420 $4205160 HEALTH INSURANCE $9,780 $9,780 $9,780 $9,780$1,4585155 SUTA EXPENSE $162 $162 $162 $162 $1625150 MEDICARE EXPENSE $1,458 $1,458 $1,458 $1,458$3005145 SOCIAL SECURITY EXPENSE $6,235 $6,235 $6,235 $6,235 $6,2355140 SALARIES ‐ LONGEVITY $300 $300 $300 $300$12,0005127 SALARIES‐CERTIFICATION PAY $1,500 $1,500 $1,500 $1,500 $1,5005115 SALARIES ‐ OVERTIME $12,000 $12,000 $12,000 $12,000FY 20255110 SALARIES$86,761$86,761$86,761$86,761$86,761LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTSERGEANT ‐ INTERNAL AFFAIRS (NEW PERSONNEL)DISCRETIONARY ‐ 12RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSCUT222 One  Sergeant ‐ Internal Affairs in October 2020.Town Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AFailure to staff the position of Internal Affairs will drastically reduce the departments ability to properly manage the Criminal Investigation Division and the functions of Internal Affairs/Professional Standards. Furthermore, it willrequire that current supervisors continue to in‐proportionally manage critical functions of the PD.                    SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$156,457COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Sergeant ‐ Internal Affairs: As identified in the Criminal Investigations Division section, the Sergeant assigned to CIDperforms this internal affairs functions. The department is requesting one (1) Sergeant position in FY21. The newposition will manage and oversee all aspects of personnel complaints, professional standards, awards andrecognition for all employees, and serve as the Accreditation Manager forthe Texas Police Chiefs Association BestPractices Recognition Program (state accreditation). The state accreditation program is comprised of 168standards and 67 required actions, inspections, and audits which are conducted over various timeframes to include quarterly, semi‐annually, annually, and biennially. Currently, the Assistant Chief manages the state accreditationand oversees the employee awards and recognitions.The functions of Internal Affairs are closely focused on employees and professional standards, not criminalinvestigations. Decoupling these roles will allow the department to properly manage the functions of criminalinvestigations, personnel matters, and recruiting and hiring. The current coupling is not a best practice. The Townrecently completed a Continues Improvement Program initiative specificto hiring. The results yielded the need forthe department to better manage the hiring process. As a result, the PD has made the needed changes to therelated processes. The new processes now need direct oversight and management. This staffing model isconsistent with benchmark cities. In addition, this position will allow sworn personnel assigned to CID to betterfocus on criminal investigations rather than administrative matters. Furthermore, it will allow the department tobe transparent and better hold our agency and personnel accountable.                     TOTAL$181,005$156,457$156,457$156,457$4,0005620 TOOLS AND EQUIPMENT$14,071$0$0$0$05536 TRAINING/SEMINARS$4,000$4,000$4,000$4,0005530 TRAVEL$400$2,000$2,000$2,000$2,000CUT223 TITLETYPERANK$1,1485400 UNIFORM EXPENSE $4,394 $1,148 $1,148 $1,148$3,7005353 OIL/GREASE/INSPECTIONS $300 $300 $300 $300 $3005352 FUEL$3,700 $3,700 $3,700 $3,700$6005280 PRINTING AND REPRODUCTION $100 $100 $100 $100 $1005250 PUBLICATIONS $600 $600 $600 $600$05230 DUES, FEES, AND SUBSCRIPTIONS $125 $125 $125 $125 $1255220 OFFICE EQUIPMENT $2,345 $0 $0 $0$05215 AMMUNITION $1,700 $1,700 $1,700 $1,700 $1,7005214 TACTICAL SUPPLIES $0 $0 $0 $0$05210 OFFICE SUPPLIES $500 $500 $500 $500 $5005192 PHYSICAL AND PSYCHOLOGICAL $350 $0 $0 $0$6005191 HIRING COST $11 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $600 $600 $600 $600$12,5485185 LONG TERM/SHORT TERM DISABILIT $176 $176 $176 $176 $1765180 TMRS EXPENSE $12,548 $12,548 $12,548 $12,548$305175 LIABILITY (TML) WORKERS COMP $2,372 $2,372 $2,372 $2,372 $2,3725170 LIFE / ADD INSURANCE $30 $30 $30 $30$9,7805165 DENTAL EXPENSE $420 $420 $420 $420 $4205160 HEALTH INSURANCE $9,780 $9,780 $9,780 $9,780$1,3445155 SUTA EXPENSE $162 $162 $162 $162 $1625150 MEDICARE EXPENSE $1,344 $1,344 $1,344 $1,344$3005145 SOCIAL SECURITY EXPENSE $5,746 $5,746 $5,746 $5,746 $5,7465140 SALARIES ‐ LONGEVITY $300 $300 $300 $300$12,0005127 SALARIES‐CERTIFICATION PAY $1,500 $1,500 $1,500 $1,500 $1,5005115 SALARIES ‐ OVERTIME $12,000 $12,000 $12,000 $12,000FY 20255110 SALARIES$78,876$78,876$78,876$78,876$78,876LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTDETECTIVE (NEW PERSONNEL)DISCRETIONARY ‐ 23RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSCUT224 One Detective in October 2020.Town Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AFailure to properly staff the Criminal Investigations Division will adversely impact the department's ability toconduct thorough and timely investigations.  Delayed investigations cause great customer dissatisfaction.  SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?There are currently four (4) police officers assigned to the Criminal Investigations Division (CID). Specifically, one(1) Sergeant and three (3) Detectives. One of the Detectives is assigned on a full‐timebasis to the Federal Bureauof Investigation (FBI) Joint Anti‐Terrorism Task Force. The Towns Agreement with the FBI is a 24‐monthassignment. At the conclusionof this assignment, the Department will consider participationoptions. Along withinvestigating cases, the CID Sergeant and Detectives manage the care, control, and processing of property andevidence. Currently, two Detectives investigate the majority of all criminal cases, regardless of the nature of thetype of investigation. The department is requesting one (1) additional Detective in the FY21 budget. Adding thisstaff member will allow the department to focus on three major areas of investigations: Crimes Against Persons;(Assaults, Sexual Assaults, and Crimes Against Children); Property Crimes; and Electronic and Financial Crimes(Fraud and Identity Thefts). If the department decides to discontinue participation in the FBI Task Force, thatDetective will be reassigned and will work Property Crimes. Statistically Property Crimes investigations make upthe majority of the caseload.  6160‐Capital Expenditure‐Vehicles‐2020 Chevrolet Malibu Sedan         The investigative workload for Detectives continues to increase with the growth of residential and commercialdevelopment. The departmentneeds to increaseits investigativecapacity to meet thedemand and ensure we canconduct complete and thorough criminal investigations. Total CID cases for Crimes Against Property in 2017 was332, in 2018 302, in 2019 338. Total Crimes Against Persons averaged 96 annually for the same 3‐year period.Crimes Against Society averaged 138. Each case must be thoroughly and completely investigated. We currentlywork with the Collin County Children's Advocacy center on child related cases; however, Denton County has nosuch organization and the westernportion ofour townis in DentonCountyand growing rapidly. We need to growa Detective as an expert in child related cases.  $4,551TOTAL$204,342$145,811$145,811$145,811$145,8117145 TRANSFER TO VERF$0$4,551$4,551$4,551$06160 CAPITAL EXPENDITURE ‐ VEHICLES$36,409$0$0$0$05620 TOOLS AND EQUIPMENT$14,071$0$0$0$2,0005536 TRAINING/SEMINARS$4,000$4,000$4,000$4,000$4,0005530 TRAVEL$400$2,000$2,000$2,000$05520 TELEPHONE EXPENSE$575$0$0$0$05419 IT LICENSES$7,675$0$0$05418 IT FEES$1,105$1,105$1,105$1,105$1,105CUT225 TITLETYPERANKCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?$725TOTAL$11,018$9,648$9,648$9,648$9,6485536 TRAINING/SEMINARS$725$725$725$725$6005533 MILEAGE EXPENSE$720$720$720$720$7205530 TRAVEL$120$600$600$600$9685520 TELEPHONE EXPENSE$200$200$200$200$2005419 IT LICENSES$968$968$968$968$2005418 IT FEES$345$345$345$345$3455400 UNIFORM EXPENSE$200$200$200$200$05230 DUES, FEES, AND SUBSCRIPTIONS$310$310$310$310$3105220 OFFICE EQUIPMENT$1,850$0$0$0$85210 OFFICE SUPPLIES$350$350$350$350$3505185 LONG TERM/SHORT TERM DISABILIT$8$8$8$8$125180 TMRS EXPENSE$577$577$577$577$5775175 LIABILITY (TML) WORKERS COMP$12$12$12$12$625170 LIFE / ADD INSURANCE$9$9$9$9$95150 MEDICARE EXPENSE$62$62$62$62$2,1005145 SOCIAL SECURITY EXPENSE$264$264$264$264$2645115 SALARIES ‐ OVERTIME$2,100$2,100$2,100$2,100FY 20255110 SALARIES$2,160$2,160$2,160$2,160$2,160LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTRECLASS RECORDS SUPERVISOR/CID CASE MANAGER DISCRETIONARY ‐ 25RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSCUT226 Reclassify Records Clerk to Records Supervisor/CID Case Manager in October 2020.Town Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AIf this position is not funded, there will be a continued challenge to ensure work is being completed in a timelymanner. With only oneRecords person,the frontdesk at the newpolice departmentwill notbe adequatelystaffedto meet the needs of the public. The Records Supervisorwill be able to establish guidelineson how these cases arehandled prior to submission so that each case is uniform in quality. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSThe PPD is requestingto updatethe currentRecords Clerk to a Records Supervisor. This positionwill supervisetheproposed new Records Clerk and oversee that all local, state and federal guidelines are followed. This ensurescontinued compliance in terms of records management according to the Texas State Library and ArchivesCommission, the Criminal Justice Information Services Division (CJIS), and the Texas Police Chief's AssociationBestPractices Recognition Program. In addition to maintaining Records and assisting with criminal cases, the currentRecords Clerk also maintains all of our TCOLE entries. TCOLE is TexasCommission on Law Enforcement,this is thestate entity that regulates all the credentialing for police officers and communications personnel. The increase ofservices requestedthrough Records is directly impacted by the growth of thetown. New alarm permitsprocessedin 2018 ‐ 441, in 2019 ‐ 293, Jan‐May 2020 ‐ 148. That equals a total of882 alarm permits processedsince May of2018. Total number of open recordsrequestssubmittedin 2018 571; totalin 2019 984, Jan‐May 2020 386. Thisdata supports that we continue to experience an increase in alarm permitting, open records requests andprocessingofall PD recordsand criminal cases. ThenewPD lobby is designed to facilitatetheserequestsin personand via kiosk withtheexpectationofa high levelofcustomerservice. In addition,responsibilitiesincluderedactingbody‐worn camera footage and related digital media. This request aligns with the staffing models of mostbenchmark cities.Provide guidance and direction on how to establish goals, policies, and procedures to ensure all aspects of theRecords Division are being met. In conjunction with the increased performance of Records, the public will alsobenefit from having additional personnel who will be able to answer questions, concerns, and complaints in atimely manner. The Records Supervisor will be able to assist the Criminal Investigation Division (CID) on a moreroutine basis in terms of managing cases for review and submission to the District Attorney's (DA) Office. Strictreview of criminal cases and all associated media to ensure a case has all of its respectedelements completedhasbeen difficultto maintain with only one person in Records. This in turn slows down the submission rate to the DAsOffice. However, withadditional personnel,criminal cases would be better reviewedand made presentablefor theDA's Office in a timely manner. CUT227 TITLETYPERANK$109,198COMMENTSTOTAL$120,624$109,198$109,198$109,198$07145 TRANSFER TO VERF$0$5,370$5,370$5,370$5,3706160 CAPITAL EXPENDITURE ‐ VEHICLES$39,200$0$0$0$4005630 SAFETY EQUIPMENT$500$500$500$500$5005536 TRAINING/SEMINARS$400$400$400$400$1,0005520 TELEPHONE EXPENSE$620$420$420$420$4205419 IT LICENSES$1,000$1,000$1,000$1,000$1805400 UNIFORM EXPENSE$950$950$950$950$9505353 OIL/GREASE/INSPECTIONS$180$180$180$180$8375352 FUEL$500$500$500$500$5005350 VEHICLE EXPENSE$837$837$837$837$1005220 OFFICE EQUIPMENT$2,350$480$480$480$4805210 OFFICE SUPPLIES$200$100$100$100$1315186 WELLE‐WELLNESS PROG REIMB EMPL$450$600$600$600$6005185 LONG TERM/SHORT TERM DISABILIT$98$131$131$131$3,7125180 TMRS EXPENSE$7,006$9,341$9,341$9,341$9,3415175 LIABILITY (TML) WORKERS COMP$2,784$3,712$3,712$3,712$4205170 LIFE / ADD INSURANCE$7$9$9$9$95165 DENTAL EXPENSE$315$420$420$420$1625160 HEALTH INSURANCE$7,335$9,780$9,780$9,780$9,7805155 SUTA EXPENSE$162$162$162$162$4,2775150 MEDICARE EXPENSE$750$1,000$1,000$1,000$1,0005145 SOCIAL SECURITY EXPENSE$3,208$4,277$4,277$4,277FY 20255110 SALARIES$51,743$68,991$68,991$68,991$68,991LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTMAINTENANCE SUPERVISOR ‐ STREETSDISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETSCUT228 One Maintenance Supervisor in January of 2021.Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 2 ‐ Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere will remain a shortage of leadership staff and necessary tasks will be left unfinished in order to supervisestaff on job sites and in the field.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to create a position that would supervise Crew Leaders, assign tasks and workassignments, superviserepairs and maintenance, and assist withany and all work being doneon streets,drainage,and signal and signs. Currently, the Street Superintendentis working 90% in the fieldto assist crews and superviseongoing projects. With an added supervisor position, the Street Superintendent would be able to balance hisworkload and spend the necessary 70% in the officedeveloping new programs, ordering materials, and operatingprocedures. The Street Superintendent will have the ability to manage his time and jobs more effectively. Additionally, a 2020 Chevy Silverado 1500 Work Truck 4x4 Double Cab 6.6 ft. boc 147.4 in. WB ‐ US is includedinthis request.This position will relieve the Street Superintendentfrom traveling to job sites to supervise jobs. The MaintenanceSupervisor will manage concrete rehabilitation contracts, manage complaints, distribute work orders, and ordermaterials. The Superintendent will be able to utilize his time more efficiently to develop new programs andoperating procedures. The currentsuperintendentoverseesfour crews. With an additional supervisor,productivitywill increase.CUT229 TITLETYPERANKN/ATown Council Goal 1a Ensure Quality DevelopmentTown Council Goal 2 Maintain a Quality WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?None.  Although the fee for development inspections could be increased to offset this additional expense.  Consequences of not funding this request will be that staff will continue to provide inspections and manage theworkload. During busy times, delaysand less hand‐holdingof developersshould be expected,and also theinabilityto provide inspections in a timely manner. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to assist the Parks and Recreation Department in the day‐to‐day landscapeinspection requirements. Increased development in Prosper has resulted in increased requests. More projectsrequire hand‐holdingand developers,consultantsand contractorstend to rush projects,which requiresadditionaltime and diligence from staff.This contract services would be used on an as needed basis during times of heavierworkloads.These inspections include:Residential and commercial developments projects meet the required landscaping, berming, and that hike andbike trails that are constructed per the approved construction plans. Tasks include obtaining approved landscapeplans from staff, coordinating with contractors onsite to perform walkthroughs, generating a punch list of theneeded corrections, and then follow up inspections to ensure full compliance. Staff would continue to inspect public improvement projects such as park projects, municipal projects,monuments, and medians. This would allow staff time to focus on other projects, plan reviews, and other tasks asassigned. The proposedamount reflectsa one‐year work cycle of inspections.The requestis in‐lieuof requestingafull‐time position.Benefits to utilizing third party landscape inspections are: ensure quality development is occurring, ensure allrequirements of the developing community are being met, and allow existing staff to continue to ensure high‐quality development of public infrastructure projects.Approximately 300 hours at $125 per hourTOTAL$40,000$0$0$0FY 20255410 PROFESSIONAL SERVICES$40,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTLANDSCAPE ARCHITECT INSPECTIONS ‐ 3RD PARTYDISCRETIONARY ‐ 22RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONCUT230 TITLETYPERANKN/ATown Council Goal 5a Maximize Recreation and Leisure OpportunitiesTown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AConsequencesofnot fundinga drinking fountainnear Windmill Playground are thatresidentswill continueto haveto bring water onsite or use the bathroom sink in the bathroom when thirsty. Complaints will continue to bereceived.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is for funds to install a drinking fountain adjacent to the Windmill Playground atFrontier Park. When the fields are closed, there is no drinking fountain near the playground and pavilion. Theclosest fountain is at the soccer concession building.The benefits of a drinking fountain are: it will address numerous resident requests and also provide an amenityadjacent to the playground and pavilion to serve thirsty children, parents and those renting the pavilion. Thisrequest will fund an ADA drinking fountain, and also a water bottle refill station, with the benefit ofaccommodating all residents.TOTAL$12,000$0$0$0FY 20256110 CAPITAL EXPENDITURE$12,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTWINDMILL PARK DRINKING FOUNTAINDISCRETIONARY ‐ 24RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONCUT231 TITLETYPERANKN/ATown Council Goal 1b Maintain Safety and SecurityTown Council Goal 5a Maximize Recreation and Leisure OpportunitiesTown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ABy not funding this, Town staff will continue to haul equipment to the park. SUMMARIZE NEW POSITIONS IN THIS REQUEST MEETS TOWN COUNCIL GOALS$1,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To design and construct storage facilities at Frontier Park. This proposal includes 1 ‐ 10x10 storage area and 1 ‐15X15 storage area. The larger area will be utilized by Town staff to store maintenance equipment and materialsused for park maintenance. This will help with machinery transportation.While the smaller area will be utilized byone or more sports leagues.This project was approved in fiscal year 2019‐2020 and put on hold due to COVID‐19.The storage buildings will provide the necessary onsite storage for the Town. These storage areas will keepequipment secure, reducing the need to haul equipment and the need for storage pods on site. With theconstruction of these storage areas, it will minimize the amount of equipment Parks staff will need to haul to andfrom the site, saving on gas and man hours. This will also increase the amount of Town available storage.  TOTAL$134,127$1,000$1,000$1,000$5006110 CAPITAL EXPENDITURE$134,127$0$0$0$05525 ELECTRICITY$0$500$500$500FY 20255320 REPAIRS AND MAINTENANCE$0$500$500$500$500LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTFRONTIER PARK STORAGE BUILDINGSDISCRETIONARY ‐ 26RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONCUT232 TITLETYPERANKN/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/A The Streets division will be forced to continue to mow 10 additional properties, taking time away from streetrepairs.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$25,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?This is a request for funds to contract mow all the right‐of‐ways(ROW) in Prosper. Thepurpose will be to transferthe mowing of undeveloped ROW from the Public Works Streets division to Park Operations. Parks will managethe contract mowing of ROW areas at a cost of $25,000. The Streets Division took on a large amount of mowingthis year with the mowing of the DNT ROW.Benefits will be that the Streets division will be able to focus on street related items, versus ROW mowing, andmore Townlandscapemaintenancewill be concentratedunderonedivision,Park Operations. This will also freeuptime for the Streets Division to maintain the DNT ROW.TOTAL$25,000$25,000$25,000$25,000FY 20255480 CONTRACT SERVICES$25,000$25,000$25,000$25,000$25,000LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTCONTRACT RIGHT‐OF‐WAY MOWINGDISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐02EXP PARK OPERATIONSCUT233 TITLETYPERANKN/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to utilize bigger equipment for smaller projects, resulting in additional costs such as fuel andcleanup costs associated with using equipment that isn't efficient on smaller projects.SUMMARIZE NEW POSITIONS IN THIS REQUEST MEETS TOWN COUNCIL GOALSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a mini excavator for the Public Works Department. Currently, we utilize large backhoes for most ofour projects in order to reserve rental funds for emergencies. Many times,a smaller piece of equipment isnecessary for smaller jobs. With a smaller piece of equipment available, damages to fences and/or othersurrounding property can be minimized or prevented. A smaller work area results in a smaller footprint, manytimes less fuel is used, and less cleanup and repairs on job sites. A mini excavator would be utilized weekly by ourdepartment.Staff will have the ability to work in smaller, more confined areas. A purchase of a mini excavator could limit theamount used on rental equipment. It costs approximately $1,000 a day or $3,400 a month to rent this machine. Ifthis piece of equipment was available to us we would utilize it weekly. $15,750TOTAL$189,000$15,750$15,750$15,750$15,7507145 TRANSFER TO VERF$0$15,750$15,750$15,750FY 20256140 CAPITAL EXPENDITURE ‐ EQUIPMENT$189,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTMINI EXCAVATORDISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERCUT234 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICESUPPLEMENTAL DETAILS ‐ ACTIVEPROMOTIONAL ITEMS FOR COUNCIL ‐ REMOVEDDISCRETIONARY ‐ 25RESOURCES REQUESTEDFY 20255210 OFFICE SUPPLIES$3,000$3,000$3,000$3,000$3,000LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $3,000 $3,000 $3,000 $3,000 $3,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Town Council has made additional requests for promotional items such as pens, pencils, coasters, cups, lapelpins, and other giveaways for student groups, realtor meetings, health fairs, and other events. Funds will also beused for gifts for the Town Council's meetings with legislative delegation.This request is intended to cover additional expenses for promotional items and giveaways that have not previouslybeen budgeted.N/AThere is currently not enough funding available in this line item to cover these additional expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED235 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICESUPPLEMENTAL DETAILS ‐ ACTIVEGRAPHIC IDENTIFY AND BRANDING POLICY CONSULTANT ‐ REMOVEDDISCRETIONARY ‐ 26RESOURCES REQUESTEDFY 20255410 PROFESSIONAL SERVICES$10,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $10,000 $0 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?At the January 2020 Strategic Planning Session, the Town Council approved adding the following Major Initiative:"Create a graphic identity policy and branding style guidelines for printed and digital materials."This request is to hire a consultant to assist with the development of a graphic identity policy and branding styleguidelines. The Community Services Department will issue an RFP to select a vendor. This Decision Package is aplaceholder until quotes are received.The Town is in need of a policy guide on the appropriate use of the logo, and to provide some standardization andconsistence of the use of the logo across departments. The Parks and Recreation Department and Library haveshown an interest in creating their own identity that is unique, yet cohesive with the Town's. A consultant will behired to develop a graphic identity policy and branding style guidelines for the Town.N/AInconsistencies have emerged in the use of the Town logo and how the Town is branded across departments andprograms.  In order to create a unique and consistent identify, a policy and style guidelines are needed.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED236 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGYSUPPLEMENTAL DETAILS ‐ ACTIVEFIBER INTERNET FOR PUBLIC SAFETY COMPLEX ‐ REMOVEDDISCRETIONARY ‐ 14RESOURCES REQUESTEDFY 20255526 DATA NETWORK$36,000$36,000$36,000$36,000$36,000LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $36,000 $36,000 $36,000 $36,000 $36,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provision and install a fiber internet connection at the Public Safety complex.A secondary internet connection at the Public Safety complex, combined with the Town‐owned fiber runningbetween PD, PW, and Town Hall will allow for seamless load‐balancing and failover of inbound and outboundinternet traffic for all three facilities. Considering the critical nature of the dispatch activities in the new location,best practices recommend a redundant network architecture.N/AThe Public Safety Complex's internet connectivity would rely solely on Town Hall's internet connection and theintegrity of the fiber connection linking the two facilities.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED237 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSFY 20255110 SALARIES$118,512$118,512$118,512$118,512$118,512SUPPLEMENTAL DETAILS ‐ ACTIVETHREE PUBLIC SAFETY OFFICERS (NEW PERSONNEL) ‐ REVISEDDISCRETIONARY ‐ 14RESOURCES REQUESTEDLINE ITEM FY 2021 FY 2022 FY 2023 FY 20245145 SOCIAL SECURITY EXPENSE$7,794$7,794$7,794$7,794$7,7945115 SALARIES ‐ OVERTIME$7,200$7,200$7,200$7,200$7,2005155 SUTA EXPENSE$486$486$486$486$4865150 MEDICARE EXPENSE$1,823$1,823$1,823$1,823$1,8235165 DENTAL EXPENSE$1,260$1,260$1,260$1,260$1,2605160 HEALTH INSURANCE$29,340$29,340$29,340$29,340$29,3405175 LIABILITY (TML) WORKERS COMP$3,281$3,281$3,281$3,281$3,2815170 LIFE / ADD INSURANCE$27$27$27$27$275185 LONG TERM/SHORT TERM DISABILIT$239$239$239$239$2395180 TMRS EXPENSE$17,021$17,021$17,021$17,021$17,0215191 HIRING COST$33$0$0$0$05186 WELLE‐WELLNESS PROG REIMB EMPL$1,800$1,800$1,800$1,800$1,8005210 OFFICE SUPPLIES$1,500$1,500$1,500$1,500$1,5005192 PHYSICAL AND PSYCHOLOGICAL$1,050$0$0$0$05352 FUEL$4,000$4,000$4,000$4,000$4,0005350 VEHICLE EXPENSE$500$500$500$500$5005400 UNIFORM EXPENSE$2,790$2,790$2,790$2,790$2,7905353 OIL/GREASE/INSPECTIONS$450$450$450$450$4505520 TELEPHONE EXPENSE$200$0$0$0$05418 IT FEES$460$460$460$460$4605536 TRAINING/SEMINARS$2,250$2,250$2,250$2,250$2,2505530 TRAVEL$1,050$1,050$1,050$1,050$1,0505620 TOOLS AND EQUIPMENT$400$400$400$400$400REMOVED/ REVISED238 6160 CAPITAL EXPENDITURE ‐ VEHICLES$54,156$0$0$0$0TOTAL$257,737$215,837$215,837$215,837$215,8377145 TRANSFER TO VERF$0$13,539$13,539$13,539$13,539N/ANot funding the request will require that police officers manage these support‐staff functions.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSThree Public Safety Officers in October 2020.COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Public Safety Officers will be responsible for 1) Police Department lobby customer service; 2) property andevidence; and 3) quartermaster, fleet and equipment. These three positions will be civilian and therefore transferthese tasks from sworn peace officers.  This position is a common staffing model among our benchmark cities.These positions will allow sworn personnel better time management in the community for their primaryresponsibility of protecting the public safety. Civilian employees in this capacity are a substantially less expensivehuman resource.WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?REMOVED/ REVISED239 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVERECORDS SUPERVISOR/CID CASE MANAGER (NEW PERSONNEL ‐ REVISEDDISCRETIONARY ‐ 15RESOURCES REQUESTEDLINE ITEM FY 2021 FY 2022 FY 2023 FY 20245115 SALARIES ‐ OVERTIME$2,100$2,100$2,100$2,100$2,100FY 20255110 SALARIES$45,480$45,480$45,480$45,480$45,4805145 SOCIAL SECURITY EXPENSE$2,964$2,964$2,964$2,964$2,9645140 SALARIES ‐ LONGEVITY$220$220$220$220$2205155 SUTA EXPENSE$162$162$162$162$1625150 MEDICARE EXPENSE$693$693$693$693$6935165 DENTAL EXPENSE$420$420$420$420$4205160 HEALTH INSURANCE$9,780$9,780$9,780$9,780$9,7805175 LIABILITY (TML) WORKERS COMP$128$128$128$128$1285170 LIFE / ADD INSURANCE$9$9$9$9$95185 LONG TERM/SHORT TERM DISABILIT$91$91$91$91$915180 TMRS EXPENSE$6,472$6,472$6,472$6,472$6,4725210 OFFICE SUPPLIES$350$350$350$350$3505186 WELLE‐WELLNESS PROG REIMB EMPL$600$600$600$600$6005230 DUES, FEES, AND SUBSCRIPTIONS$310$310$310$310$3105220 OFFICE EQUIPMENT$1,850$0$0$0$05352 FUEL$600$600$600$600$6005350 VEHICLE EXPENSE$600$600$600$600$6005400 UNIFORM EXPENSE$200$200$200$200$2005353 OIL/GREASE/INSPECTIONS$200$200$200$200$2005419 IT LICENSES$968$968$968$968$9685418 IT FEES$165$165$165$165$1655530 TRAVEL$600$600$600$600$6005520 TELEPHONE EXPENSE$200$200$200$200$200REMOVED/ REVISED240 6160 CAPITAL EXPENDITURE ‐ VEHICLES$23,259$0$0$0$05536 TRAINING/SEMINARS$725$725$725$725$725TOTAL$99,184$77,352$77,352$77,352$77,3527145 TRANSFER TO VERF$0$3,277$3,277$3,277$3,277With additional records personnel, especially a supervisor, the Records Division will be equipped to implement acharging fee schedule for public information requests. This is difficult to do with only one person available toprocess public information requests. Additionally, alarm permits and their associated fees will be better managed.This means following up on alarm permits and payments can happen on a more regular basis.                Due to the impending move of the Police Department to the new facility, there will be a need for expanding thepersonnel in the Records Division to cover all aspects of the division adequately. The workload of the currentRecords Clerk is ever growing beyond the abilities that one clerk can manage. There needs to be a supervisor rolethat can provide guidance and direction on how to prioritize tasks and complete those tasks in a uniform manner. Ifthis position is not funded, there will be a continued slow down of work being completed in a timely manner. Withonly one Records person, the front desk at the new police department will not be adequately staffed to meet theneeds of the public. As the Town continues to grow, the number of criminal cases continues to go up as well, whichmeans more paperwork that must be sorted through prior to submitting to District Attorney for prosecution. Thispaperwork must be looked over thoroughly prior to submission for inaccuracies and completeness. The RecordsSupervisor will be able to establish guidelines on how these cases are handle prior to submission so that each case isuniform in quality. By not having this position, the Prosper Police Department will suffer greatly in terms of havingcases cleared and/or prosecuted due to a lack of oversight in case management as the caseloads increase and thedemands on CID increase in numbers and complexity.                  SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSOne Records Supervisor/CID Case Manager in October 2020.COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?As the Prosper Police Department grows, there is a need for more mid‐level management in all divisions so that theDepartment as a whole can function. Most benchmark cities have some kind of supervisory level of managementfor their respective Records Division. By having a supervisor over the Records Division, the Prosper PoliceDepartment will be better able to remain compliant in terms of records management according to the Texas StateLibrary and Archives Commission, the Criminal Justice Information Services Division (CJIS), and the Texas PoliceChief's Association Best Practices Recognition Program.                    Currently there is only one records clerk. The workload for only one person in this position is incredibly large anddifficult to manage, especially as the Town of Prosper continues to grow. By having a Records Supervisor, there willbe someone who can provide guidance and direction on how to establish goals, policies, and procedures to ensureall aspects of the Records Division are being met. In conjunction with the increased performance of the division, thepublic will also benefit from having additional personnel who will be able to answer questions, concerns, andcomplaints in a timely manner. The Records Supervisor will be able to assist the Criminal Investigation Division (CID)on a more routine basis in terms of managing cases for review and submission to the District Attorney's (DA) Office.Quality control of criminal cases has been difficult to maintain with only one person in Records; however, withadditional personnel, criminal cases would be better reviewed and presentable for the DA's Office. The lack ofquality control has lead to cases being refused or returned for further investigation, thereby slowing the processand duplicating efforts.             WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?REMOVED/ REVISED241 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVETWO RECORDS CLERKS (NEW PERSONNEL) ‐ REVISEDDISCRETIONARY ‐ 16RESOURCES REQUESTEDLINE ITEM FY 2021 FY 2022 FY 2023 FY 20245115 SALARIES ‐ OVERTIME$3,720$3,720$3,720$3,720$3,720FY 20255110 SALARIES$80,148$80,148$80,148$80,148$80,1485150 MEDICARE EXPENSE$1,216$1,216$1,216$1,216$1,2165145 SOCIAL SECURITY EXPENSE$5,200$5,200$5,200$5,200$5,2005160 HEALTH INSURANCE$19,560$19,560$19,560$19,560$19,5605155 SUTA EXPENSE$324$324$324$324$3245170 LIFE / ADD INSURANCE$18$18$18$18$185165 DENTAL EXPENSE$840$840$840$840$8405180 TMRS EXPENSE$11,356$11,356$11,356$11,356$11,3565175 LIABILITY (TML) WORKERS COMP$226$226$226$226$2265186 WELLE‐WELLNESS PROG REIMB EMPL$1,200$1,200$1,200$1,200$1,2005185 LONG TERM/SHORT TERM DISABILIT$159$159$159$159$1595192 PHYSICAL AND PSYCHOLOGICAL$700$700$700$700$7005191 HIRING COST$22$22$22$22$225230 DUES, FEES, AND SUBSCRIPTIONS$220$220$220$220$2205210 OFFICE SUPPLIES$700$700$700$700$7005418 IT FEES$330$0$0$0$05400 UNIFORM EXPENSE$400$400$400$400$4005530 TRAVEL$1,200$1,200$1,200$1,200$1,2005419 IT LICENSES$15,680$15,680$15,680$15,680$15,680TOTAL$144,546$144,216$144,216$144,216$144,2165536 TRAINING/SEMINARS$1,250$1,250$1,250$1,250$1,250REMOVED/ REVISED242 N/AFailure to properly staff Records will have a profound negative impact on the Department's ability to meet state andfederal laws/guidelines for all lines of business facilitated through Records.  SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSTwo Records Clerks in October 2020.COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The increase of services requested through the Records Division is directly impacted by the growth of the town.Specifically, we continue to experience an increase in alarm permitting, open records requests and processing of allPD records and criminal cases. The new PD lobby is designed to facilitate these requests in person and via kioskwith the expectation of a high level of customer service. Responsibilities include redacting body‐worn camerafootage and related digital media.  This request aligns with the staffing models of most benchmark cities.All services provided through Records are time sensitive and governed by state and federal law. Properly staffingRecords helps ensure we meet aggressive state and federal timelines, produce accurate and complete records andmaintain the Town's high level of customer service.  WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?REMOVED/ REVISED243 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONS5530 TRAVEL$2,820SUPPLEMENTAL DETAILS ‐ ACTIVEVEHICLE AND EQUIPMENT FOR EXISTING TRAFFIC UNIT ‐ REMOVEDDISCRETIONARY ‐ 27RESOURCES REQUESTEDFY 2025LINE ITEM FY 2021 FY 2022 FY 2023 FY 2024$06160 CAPITAL EXPENDITURE ‐ VEHICLES $75,800 $0 $0 $06140 CAPITAL EXPENDITURE ‐ EQUIPMENT $37,7705220 OFFICE EQUIPMENT $3,550 $0 $0 $0$05620 TOOLS AND EQUIPMENT $1,719$0$0 $0 $0$0$0$0 $0 $0$0 $0 $0 $0TOTAL $121,659 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?In FY20, two Traffic Unit officer positions were approved; however, there was only one vehicle and requiredequipment approved.Traffic Unit personnel would be allowed to work independently, in separate vehicles rather than having to share avehicle. This would allow patrol officers to concentrate on proactive policing instead of reactive accidents andtraffic complaint investigations.   N/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWhen investigating serious or fatality accidents, officers need to react as a team. Having only one vehicle hinderstheir ability to do that. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSREMOVED/ REVISED244 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVELICENSE PLATE READERS ‐ REMOVEDDISCRETIONARY ‐ 28RESOURCES REQUESTEDFY 20256140 CAPITAL EXPENDITURE ‐ EQUIPMENT$319,281$61,250$61,250$61,250$61,250LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $319,281 $61,250 $61,250 $61,250 $61,250COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Implement a town‐wide License Plate Reader (LPR) program. This program is modeled after the City of Allen'sprogram.The information captured, and later analyzed, via LPR programs has a significant impact on the quality of life forresidential and commercial districts alike. Attributes include enhanced criminal investigation capabilities, quickrecovery of missing persons, silver alerts where a vehicle is involved and the enhanced ability to serve Townwarrants.  LPRs also serve as an excellent crime prevention effort.    N/AThe Town misses an excellent opportunity to be progressive and have a cutting edge impact on the prevention ofcrime and the solving of criminal cases. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED245 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐05EXP DISPATCHSUPPLEMENTAL DETAILS ‐ ACTIVEFOUR COMMUNICATIONS OFFICERS (NEW PERSONNEL) ‐ REVISEDDISCRETIONARY ‐ 11RESOURCES REQUESTEDLINE ITEM FY 2021 FY 2022 FY 2023 FY 20245145 SOCIAL SECURITY EXPENSE$9,189$10,502$10,502$10,502$10,502FY 20255110 SALARIES$148,211$169,384$169,384$169,384$169,3845155 SUTA EXPENSE$648$648$648$648$6485150 MEDICARE EXPENSE$2,149$2,456$2,456$2,456$2,4565165 DENTAL EXPENSE$1,470$1,680$1,680$1,680$1,6805160 HEALTH INSURANCE$34,230$39,120$39,120$39,120$39,1205175 LIABILITY (TML) WORKERS COMP$667$762$762$762$7625170 LIFE / ADD INSURANCE$105$120$120$120$1205185 LONG TERM/SHORT TERM DISABILIT$282$322$322$322$3225180 TMRS EXPENSE$20,067$22,934$22,934$22,934$22,9345400 UNIFORM EXPENSE$1,140$440$440$440$4405186 WELLE‐WELLNESS PROG REIMB EMPL$2,100$2,400$2,400$2,400$2,400TOTAL$221,692$250,922$250,922$250,922$250,9225536 TRAINING/SEMINARS$1,300$0$0$0$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The addition of Communications personnel would allow us to continue reducing our, hold times, ring times, andanswer times for our citizens. Adding personnel would allow us to work more efficiently due to the increase of fieldpersonnel. The call/radio volume continues to increase yearly and more Communications personnel are needed tokeep up with the increased demand. Adding more personnel would greatly decrease, if not potentially eliminate,our mandatory overtime.In 2019, we had a minimum of 1 person in the room. In January 2020, our minimums became 2. Since that time,our ring times, answer times, and holds times have dramatically decreased. FD has inquired about numerousevents, where we simply did not have enough personnel in the room to handle the demands. FD would like to havea dedicated FD Dispatcher and adding personnel would allow that. It would also allow a dedicated PD Dispatcherand 1 Call taker at all times. The addition of 2 more personnel in January would remove the Supervisors fromcovering a console full‐time and allow them to supervise their employees appropriately.REMOVED/ REVISED246 Adding personnel would not only allow us to better handle increased call volume/radio traffic, but it would greatlyreduce, if not nearly eliminate, all mandatory overtime required by employees.Communications will continue to have long ring times, delayed answer times, and extensive 9‐1‐1 hold times. Wewill also continue to have calls for service where the demand presented is simply too much for personnel on‐duty toadequately handle. The Supervisors would still be covering a console position that would interfere with performingtheir Supervisor duties. Our overtime will continue to increase in order to have adequate personnel in theCommunications Center.SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTSTwo Communications Officers in October 2020 and Two Communications Officers in January 2021.WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?REMOVED/ REVISED247 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐05EXP DISPATCHSUPPLEMENTAL DETAILS ‐ ACTIVEANNUAL CONSOLE CLEANING ‐ REMOVEDDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255480 CONTRACT SERVICES$1,580$1,580$1,580$1,580$1,580LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $1,580 $1,580 $1,580 $1,580 $1,580COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Upkeep and cleaning of the new consoles.       Annual preventative maintenance and cleaning for all 4 of our new consoles. Console cleaning helps with improvedhealth benefits of the Communications Officers, preventative maintenance for the new consoles, cablemanagement, and increased productivity of the staff. In addition, the Evans employees are already CJIS certifiedand have passed extensive background checks. Evans Consoles doesn't subcontract the services. Each of theindividuals is employed by the vendor full‐time. By maintaining our consoles and equipment upon moving into the new center, it will result in our equipment lastinglonger and lower maintenance costs. Our current consoles have experienced multiple repairs due to not providing upkeep on the equipment on anongoing basis.  Our new consoles would face this same issue without providing annual maintenance and upkeep.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED248 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVECOMPREHENSIVE PLAN UPDATE ‐ REMOVEDDISCRETIONARY ‐ 21RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALDEVELOPMENT SERVICES100‐40‐03EXP PLANNINGCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TOTAL$250,000$0$0FY 2025LINE ITEM$0$05410 PROFESSIONAL SERVICES$250,000$0$0$0$0FY 2021FY 2022FY 2023FY 2024The purpose of this request to retain the necessary professional services to prepare a complete update to theTown's Comprehensive Plan. The Plan serves as a guide for decision‐making related to land use, transportation,infrastructure, utilities, other public facilities, and economic analyses. The Comprehensive Plan was adopted in2012, and since that time the Town has experienced tremendous growth and development. In addition, marketconditions have changed, impacting the recommendations of the Plan. As a result, many of the Plan'srecommendations, assessments, and analyses have become outdated.While the Plan served its purpose for nearly 10 years, an update will allow Town leadership, citizens, propertyowners, stakeholders, developers, and staff to take an account of the changes that have occurred in Prosper overthe last 10 years, as well as to set a vision and framework for the next 10‐20 of Prosper's growth and development.WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ATown leadership, citizens, property owners, stakeholders, developers, and staff will be relying on outdatedassessments and recommendations contained in the Comprehensive Plan.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSREMOVED/ REVISED249 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETSSUPPLEMENTAL DETAILS ‐ ACTIVEICE PRE‐TREATMENT ‐ REMOVEDDISCRETIONARY ‐ 23RESOURCES REQUESTEDFY 20255351 EQUIPMENT EXPENSE/REPAIR$0$1,000$1,000$1,000$1,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$05650 MAINTENANCE MATERIALS $6,000 $6,000 $6,000 $6,000 $6,0006140 CAPITAL EXPENDITURE ‐ EQUIPMENT $10,000 $0 $0 $0WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $16,000 $7,000 $7,000 $7,000 $7,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide staff with the equipment and materials to pre‐treat for icy conditions preventing a bond from formingbetween the pavement and snow or ice. We anticipate using approximately $1500 of pre‐treatment material, pertreatment for 40 lane miles. Mixing Tank ‐ $3000Distribution Tank ‐ $2000Pumps ‐ $4000Distribution System ‐ $1000$1000 each subsequent year for pump repairs. Staff will have the ability to pre‐treat 40 lane miles prior to ice events adding preventative measures for travelers.Pre‐treatment can be done up to 48 hours prior to an ice eventN/AStaff will continue to treat icy spots with sand as required by the Inclement Road Policy. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED250 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETSSUPPLEMENTAL DETAILS ‐ ACTIVETRAFFIC SIGNAL POLE AND ROADWAY LUMINAIRE ‐ REMOVEDDISCRETIONARY ‐ 34RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$16,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$16,000$0$0$0$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To maintain inventory of one traffic signal pole and arm and a roadway luminaire. The request will provide staff with spare parts for emergencies. This will reduce the turn around time for repairs. Without readily available inventory, the town is subject to double installation costs since a temporary unit will haveto be installed while staff awaits for the permanent to be ordered. A savings of approximately $8,000 will ensue. A wait time of 20‐24 weeks will occur for replacing a traffic signal pole and arm, and an 10‐12 week wait time willoccur for roadway lighting. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED251 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETS7145 TRANSFER TO VERF$0$867SUPPLEMENTAL DETAILS ‐ ACTIVEHEAVY DUTY TRAILER 20 FOOT ‐ REMOVEDDISCRETIONARY ‐ 35RESOURCES REQUESTEDFY 20256140 CAPITAL EXPENDITURE ‐ EQUIPMENT$13,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$867$867WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$13,000$867$867$867$867COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide an equipment trailer in order to transport equipment and materials to job sites. Time to transport materials and equipment to job sites will be reduced. Staff will no longer have to plan projectsaround the availability of equipment. $867N/AStaff will continue to delay projects due to the availability of equipment. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED252 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐03EXP RECREATIONSUPPLEMENTAL DETAILS ‐ ACTIVERECREATION PROGRAMMING ‐ REMOVEDDISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255995 RECREATION ACTIVITIES$18,500$18,500$18,500$18,500$18,500LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $18,500 $18,500 $18,500 $18,500 $18,500COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is for resources to better serve Prosper area Seniors and Active Adults (55+) byexpanding class options and implementing local day trips. Granting this request will fund an additional four (4)classes to be held at The 407 Rec Center and four (4) outings especially designed for older adults, such as trips to aminor league baseball game, museums, and other notable sites. Anticipated costs incurred will be for instructorfees, operating supplies and implementing additional programs and trips. Class Instructor cost ‐ $7,500. Total bustours cost ‐ $11,000.Numerous benefits will be gained from funding this request. Because area Seniors are asking for expandedprogramming, new programs will answer those requests. Increasing service to this community will facilitatesphysical fitness, improve mental health, and increase social interaction and engagement. Group recreation for olderadults fosters community spirit, provides a sense of attachment, positive values, and opportunities to show and useskills developed throughout a lifetime. According to the Transamerica Center for Retirement Studies, 86% ofrespondents indicated travel improves general mood and outlook about life and social interaction creates strongerties to loved ones and promotes healthy relationships.  Anticipated revenue to generated by the addition of four new recreational classes is $8,400, with a positive netrevenue of $1,360.  Typically, Senior programs do not operate on a cost recovery basis.  Instructor fees will be split 70/30, with 30% of the revenue going to the Town for soft costs and supplies. The 70%will offset the instructor costs.  The goal for the day trips is for 80 percent of the expense to be offset by registration fees ($8,800). In future years,the goal will be 100% cost recovery on day trips.Consequences of not funding this request are: Prosper's older citizens will remain underserved and lack programsthat improve physical and mental well‐being and facilitate social interaction, elements critical to this segment ofsociety. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED253 TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVEHEAVY DUTY SHREDDER ‐ REMOVEDDISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERADMINISTRATION200‐10‐08EXP UTILITY BILLINGCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TOTAL$2,500$0$0FY 2025LINE ITEM$0$05220 OFFICE EQUIPMENT$2,500$0$0$0$0FY 2021FY 2022FY 2023FY 2024The purpose of this request is to purchase a heavy duty shredder for the Utility Billing department as the currentshredder is not sufficient for the amount of paper being shredded by the department.  Utility Billing prints reports which include confidential customer information. We shred these reports once we havefinished with them. The new shredder will allow the department to place the reports into the shredder tray andwalk away, rather than feeding the documents manually.   N/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe department will continue to feed documents into the shredder manually. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSREMOVED/ REVISED254 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVEPORTABLE WELDER ‐ REMOVEDDISCRETIONARY ‐ 26RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$5,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$5,000$0$0$0$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a Lincoln Ranger 250GXT Engine Welder/Generator at $4700 and mounting supplies. Staff will have the ability to weld onsite and prevent staff from having to bring items and equipment back to theshop for repairs. A portable welder will also prevent from us outsourcing contractors to provide welding services. N/AStaff will continue to be inefficient with repairs by having to halt work to bring supplies back to the shop to weld orawait a contractor to arrive. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED255 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATER7145 TRANSFER TO VERF$0$14,000SUPPLEMENTAL DETAILS ‐ ACTIVEDUMP TRUCK ‐ REMOVEDDISCRETIONARY ‐ 37RESOURCES REQUESTEDFY 20256140 CAPITAL EXPENDITURE ‐ EQUIPMENT$140,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$14,000$14,000WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$140,000$14,000$14,000$14,000$14,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a 6‐yard dump truck to use for water/wastewater projects.Truck ‐ $130,000Toolbox ‐ $1,000Safety Lights ‐ $1,000Decals ‐ $200Purchase in  Fall 2020Currently, all Public Works crews are rotating the use of two dump trucks. This is creating delays in response timesand the cleaning of job sites. Many times, crews are required to reschedule projects due to other crews having thedump trucks in the field. With the age and condition of one current dump truck, many times the truck is out ofservice for repair work for weeks at a time. An additional dump truck is required to maintain work load andappropriate response times.  This dump truck is more compact, so can be utilized at more confined jobsites. $14,000N/AResponse time will continue to decline as more projects arise. Crews will become less efficient as they continue towait for the two dump trucks that is shared by all Public Works Departments.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED256 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVENITRIFICATION TESTING UNITS ‐ REMOVEDDISCRETIONARY ‐ 39RESOURCES REQUESTEDFY 20255540 WATER TESTING$9,688$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $9,688 $0 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase two SL1000 nitrification testing units at $4,844 per unit. Due to new EPA and TCEQ requirements, we are required to do extensive testing of nitrification in the drinkingwater. During the annual system maintenance, these machines are the only ones that accurately read the freechlorine levels in the water. Staff was severely hindered by only having two of these units during this time, as everylocation in town had to be tested by one of the two units every day. These also test for monochloromines, nitrites,nitrates, and free and total chlorine. Staff will continue to run short on proper equipment, having to work overtime to meet the goals set for watertesting parameters. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED257 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVETRENCH SHORING ‐ REMOVEDDISCRETIONARY ‐ 37RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$25,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$25,000$0$0$0$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase trench shoring. To provide protection when excavating below 4' in depth. Trench shoring is required by OSHA for the protection ofour employees. This request is to supplement existing trench safety, so staff may be able to excavate below 8 feet indepth. N/AStaff will be required to outsource the project or open cut the excavation, extending the completion time by dayson projects. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED258 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVESEWER BY‐PASS PUMP ‐ REMOVEDDISCRETIONARY ‐ 39RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$75,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $75,000 $0 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a 6" sewer pump and hoses. The total cost of a stand‐by generator is $40,000 and would only beutilized by that one lift station when needed. The bypass pump may be utilized at all lift stations.This equipment would provide pumping at Legacy lift station, providing staff with an alternate source for pumpingservices when electricity is lost, or when wastewater is required to be pumped around blockages. The Legacy liftstation was constructed without a stand‐by generator. Public Works currently has one mobile generator and thisadd on would have been built in redundancy.N/APotential EPA and TCEQ fines may occur.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED259 TOWN OF PROSPERFY 2020‐2021NON‐DISCRETIONARY PACKAGESGENERAL FUNDPgNET NET TOTAL# DIV / DEPT NON‐DISCRETIONARY PACKAGE TITLE FTE's  ONE‐TIME   ON GOING   TOTAL COSTS   REVENUE   NET COST 262 TOWN MANAGER'S OFFICE LEGAL SERVICES FOR TMO                            ‐                      57,275                57,275                     57,275 263 TOWN SECRETARY'S OFFICE LEGAL SERVICES FOR TSO                           ‐                      25,000                25,000                     25,000 264 TOWN SECRETARY'S OFFICE NOVEMBER 2020 TOWN COUNCIL ELECTION                16,000                                ‐                16,000                     16,000 265 TOWN SECRETARY'S OFFICE ADDITIONAL ELECTION EXPENSES                            ‐                        4,000                  4,000                       4,000 266 TOWN SECRETARY'S OFFICE INSTALLATION SERVICES LOBBY CHRISTMAS DECORATIONS                           ‐                        4,000                  4,000                       4,000 267 TOWN SECRETARY'S OFFICE OFFICE EQUIPMENT FOR RECORDS COORDINATOR                   3,545                        1,065                  4,610                       4,610 268 FINANCEAPPRAISAL/TAX FEES                           ‐                      30,000                30,000                     30,000 269 ITMICROSOFT EA LICENSE COUNTS                           ‐                        6,000                  6,000                       6,000 270 ITSENIOR GIS ANALYST AND GIS HOSTING SERVICES1.0                    3,025                   140,032              143,057                   143,057 272 COMMUNICATIONS BREEZE MONITOR SUBSCRIPTION RENEWAL                           ‐                        1,000                  1,000                       1,000 273 COMMUNICATIONS OFFICE EQUIPMENT FOR COMMUNITY ENGAGEMENT SPECIALIST                   3,545                           465                  4,010                       4,010 274 MUNICIPAL COURT JUDGE ‐ PAY INCREASE                           ‐                        2,400                  2,400                       2,400 275 POLICE OPERATIONS ESRI MAPPING LICENSE FOR ASSISTANT CHIEF                   1,500                           403                  1,903                       1,903 276 FIRE OPERATIONSEMS ADJUSTMENTS                           ‐                      31,888                31,888                     31,888 277 STREETSMISCELLANEOUS INCREASES TO BASE BUDGET ‐ STREETS                           ‐                      15,000                15,000                     15,000 278 STREETSUS 380 STREET LIGHTING MAINTENANCE (LOVERS ‐ CUSTER)                           ‐                      14,000                14,000                     14,000 279 FACILITIES MANAGEMENT FACILITY BUDGET ‐ NEW PUBLIC SAFETY BUILDING‐                                           202,969              202,969                   202,969 280 PARK ADMINISTRATION NEW ROOF FOR 409 AND 407 EAST FIRST STREET30,000                                              ‐                30,000                     30,000 281 PARK OPERATIONS CONTRACT MOWING ‐ NEW PROSPER TRAIL‐                                              16,000                16,000                     16,000 TOTAL PROPOSED1.0 $             57,615   $              551,497   $         609,112   $               ‐  $               609,112 290 ITICS LICENSE COST INCREASES ‐ REMOVED                34,836                        8,074                42,910                     42,910 291 ITADOBE ACROBAT LICENSE COUNT INCREASES ‐ REMOVED                      870                        1,800                  2,670                       2,670 292 POLICE OPERATIONS CONTRACT RENEWAL AXON ENTERPRISE BODY CAMERAS ‐ REMOVED                            ‐                        7,291                  7,291                       7,291 TOTAL REMOVED/REVISED $             35,706   $                17,165   $           52,871   $             ‐     $                 52,871 REMOVED/REVISED BY DEPARTMENT260 TOWN OF PROSPERFY 2020‐2021NON‐DISCRETIONARY PACKAGESWATER/SEWER FUNDPgNET NET TOTAL# DIV / DEPT NON‐DISCRETIONARY PACKAGE TITLE FTE's  ONE‐TIME   ON GOING   TOTAL COSTS   REVENUE   NET COST 282UTILITY BILLING MISCELLANEOUS INCREASES TO BASE BUDGET ‐ UB                            ‐                      16,000                16,000        (10,000)                        6,000 283UTILITY BILLINGSOLID WASTE ANNUAL CONTRACT INCREASE                            ‐                    165,000             165,000      (165,000)                                 ‐ 284 WATERRISK AND RESILIENCE EMERGENCY RESPONSE PLAN               130,000                                 ‐             130,000                     ‐                     130,000 285 WATERMISCELLANEOUS INCREASES TO BASE BUDGET ‐ WATER                            ‐                      64,000                64,000                     ‐                       64,000 286 WATERWATER PURCHASES ‐ NTMWD                            ‐                1,091,067           1,091,067                     ‐                 1,091,067 287 WASTEWATERELECTRICAL PANEL REPLACEMENT                 40,000                                 ‐                40,000                     ‐                       40,000 288 WASTEWATERMISCELLANEOUS INCREASES TO BASE BUDGET ‐ WASTEWATER                            ‐                      38,000                38,000                     ‐                       38,000 289 WASTEWATERSEWER MANAGEMENT FEES                            ‐                    422,460             422,460                     ‐                     422,460 TOTAL PROPOSED0.0  $           170,000   $           1,796,527   $      1,966,527   $ (175,000)  $            1,791,527 261 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐01EXP TOWN MANAGER'S OFFICEFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVELEGAL SERVICES FOR TMONON‐DISCRETIONARY0RESOURCES REQUESTED$57,275FY 20255430 LEGAL FEES$57,275$57,275$57,275$57,275$57,275LINE ITEMFY 2021$57,275COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To budget the anticipated expenditures for legal fees based on historicalexpenditures in this budget. The actualexpenditures for FY 18‐19 were $115,887 and the estimated expenditures for FY 19‐20  are $120,000.This request will budget the full amount of expected legal fees in this division. TOTAL$57,275$57,275$57,275N/ATown Council Goal 1 Maintain Community CharacterWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe legal expenses budget will not be funded to the actual level of legal services required.  SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS262 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICEFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVELEGAL SERVICES FOR TSONON‐DISCRETIONARY0RESOURCES REQUESTED$25,000FY 20255430 LEGAL FEES$25,000$25,000$25,000$25,000$25,000LINE ITEMFY 2021$25,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Increased expenses in FY 2019‐2020 are now exceeding what was previously budgeted. Average monthly costs for Town Council legal fees are $5,000 for agenda review, meeting preparation, research, and consultation services for Council legal issues. These costs are expected to remain steady or increase in the next fiscal year. Average monthly costs for Town Secretary legal Fees are $1,800 for Public Information Requests, Ordinances and Resolution review.  The proposed Decision Package includes an additional $18,000 for Town Council Legal Fees and an additional $7,000 for Town Secretary Legal Fees.This is a non‐discretionary request to cover additional expenses that have not previously been budgeted.  TOTAL$25,000$25,000$25,000N/ATown Council Goal 1a Ensure Quality DevelopmentTown Council Goal 1b Maintain Safety and SecurityTown Council Goal 3 Ensure Fiscal StewardshipTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere is currently not enough funding available in this line item to cover projected expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS263 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICEFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVENOVEMBER 2020 TOWN COUNCIL ELECTIONNON‐DISCRETIONARY0RESOURCES REQUESTED$0FY 20255460 ELECTION EXPENSE$16,000$0$0$0$0LINE ITEMFY 2021$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The May 2020 General Election was postponed to November 2020 due to the COVID‐19 pandemic. A one‐timenon‐discretionarypackage is being submitted to cover the costs of this election. The May 2021 General Electionwill be paid from existing funds in the Town Secretary's budget.This request is intended to cover one‐time Election expenses that have not previously been budgeted.TOTAL$16,000$0$0N/ATown Council Goal 3 Ensure Fiscal StewardshipTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersTown Council Goal 6 Engage in Effective Intergovernmental RelationsWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere is currently not enough funding available in this line item to cover this one‐time expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS264 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICEFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEADDITIONAL ELECTION EXPENSESNON‐DISCRETIONARY0RESOURCES REQUESTED$4,000FY 20255460 ELECTION EXPENSE$4,000$4,000$4,000$4,000$4,000LINE ITEMFY 2021$4,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Estimated costs for the 2020 General Electionis $16,000. TheTown Secretarycurrently has $12,000 budgetedforthis annual expense.This request is intended to cover additional annual Election expenses that have not previously been budgeted.TOTAL$4,000$4,000$4,000N/ATown Council Goal 3 Ensure Fiscal StewardshipTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersTown Council Goal 6 Engage in Effective Intergovernmental RelationsWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/There is currently not enough funding available in this line item to cover these additional expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS265 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICEFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEINSTALLATION SERVICES‐LOBBY CHRISTMAS DECORATIONSNON‐DISCRETIONARY0RESOURCES REQUESTED$4,000FY 20255480 CONTRACT SERVICES$4,000$4,000$4,000$4,000$4,000LINE ITEMFY 2021$4,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Town purchased new Christmas decorations for the Town Hall lobby in 2019. This request is for annualprofessional decorating services to install and remove the existing decorations.  This request is intended to cover annual professional services for the installation and removal of the Town Halllobby Christmas decorations that have not previously been budgeted.TOTAL$4,000$4,000$4,000N/ATown Council Goal 1 Maintain Community CharacterTown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere is currently not enough funding available in this line item to cover these additional expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS266 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICEFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEOFFICE EQUIPMENT FOR RECORDS COORDINATORNON‐DISCRETIONARY0RESOURCES REQUESTED$0$0FY 20255210 OFFICE SUPPLIES$100$100$100$100$100LINE ITEM$05419 IT LICENSES $665 $665 $665 $665 $6655220 OFFICE EQUIPMENT $3,545 $0$1,065 $1,0655536 TRAINING/SEMINARS $300 $300 $300 $300COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Records Coordinator position was previously programmed into the FY 2020‐2021 budget following thereorganizationofthe Community Services Departmentin February 2020. This request is to providean officechair,computer, and peripherals for the position.The requested furniture and equipment is necessary in order to fill the position.$300TOTAL$4,610$1,065$1,065The Records Coordinator position was approved as part of the reorganization of the Community ServicesDepartment in February 2020.Town Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWhile the position has been approved, the furniture and equipment necessary for the position has not beenpurchased.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS267 d/d>dzW5$1.dKtEK&WZK^WZ&hEWZdDEd/s/^/KEϭϬ'EZ>D/E/^dZd/KEϭϬϬͲϭϬͲϬϯyW&/EE&zϮϬϮϮ&zϮϬϮϯ&zϮϬϮϰ^hWW>DEd>d/>^Ͳd/sWWZ/^>ͬdy&^EKEͲ/^Zd/KEZzϬZ^KhZ^ZYh^dΨϯϬ͕ϬϬϬ&zϮϬϮϱϱϰϭϰWWZ/^>ͬdy&^ΨϯϬ͕ϬϬϬΨϯϬ͕ϬϬϬΨϯϬ͕ϬϬϬΨϯϬ͕ϬϬϬΨϯϬ͕ϬϬϬ>/E/dD&zϮϬϮϭΨϯϬ͕ϬϬϬKDDEd^t,d/^d,WhZWK^K&d,/^ZYh^d͍^Z/d,E&/d^d,dt/>>'/E&ZKDd,/^ZYh^d͍dŚŝƐ ƌĞƋƵĞƐƚ ǁŝůů ĨƵŶĚ ƚŚĞ ŝŶĐƌĞĂƐĞ ƚŽ ƚĂdž ĐŽůůĞĐƚŝŽŶͬĂƉƉƌĂŝƐĂů ĨĞĞƐ ƉĂŝĚ ƚŽ ŽůůŝŶ ĞŶƚƌĂů ƉƉƌĂŝƐĂů ŝƐƚƌŝĐƚ ;Ϳ͕ĞŶƚŽŶĞŶƚƌĂů ƉƉƌĂŝƐĂů ŝƐƚƌŝĐƚ;Ϳ͕ ĂŶĚ ŽůůŝŶ ŽƵŶƚLJƚĂdž ĐŽůůĞĐƚŽƌ͘ŽůůĞĐƚŝŽŶƌĂƚĞƐ ĂƌĞ ĐŚĂƌŐĞĚ ƉĞƌ ƉƌŽƉĞƌƚLJĂƐƐĞƐƐĞĚĂŶĚďŝůůĞĚďLJƚŚĞƌĞƐƉĞĐƚŝǀĞĂŐĞŶĐŝĞƐ͘tĞŚĂǀĞƐĞĞŶĂŶŝŶĐƌĞĂƐĞŽĨϮϬйƚŽϮϮйŝŶĐƌĞĂƐĞĨƌŽŵLJĞĂƌƚŽLJĞĂŝŶĐŽůůĞĐƚŝŽŶĨĞĞƐŽǀĞƌĂůů͘dŚĞŝŶĐƌĞĂƐĞĨƌŽŵƚĞŶĚƐƚŽƌƵŶŵƵĐŚŚŝŐŚĞƌĚƵĞƚŽƚŚĞŶƵŵďĞƌŽĨƉƌŽƉĞƌƚŝĞƐďĞŝŶŐĂĚĚĞĚŝŶƚŚĂƚũƵƌŝƐĚŝĐƚŝŽŶ͘ƐƚŝŵĂƚĞĚ/ŶĐƌĞĂƐĞƐ͗сϭϴ͕ϱϬϬсϳ͕ϳϱϬŽůůŝŶŽƵŶƚLJсϯ͕ϳϱϬŽŶƚŝŶƵĞĚĐŽůůĞĐƚŝŽŶŽĨƉƌŽƉĞƌƚLJƚĂdžďLJƚŚĞƌĞƐƉĞĐƚŝǀĞĞŶƚŝƚŝĞƐŽŶďĞŚĂůĨŽĨƚŚĞdŽǁŶ͘dKd> ΨϯϬ͕ϬϬϬ ΨϯϬ͕ϬϬϬ ΨϯϬ͕ϬϬϬEͬdŽǁŶŽƵŶĐŝů'ŽĂůϯŶƐƵƌĞ&ŝƐĐĂů^ƚĞǁĂƌĚƐŚŝƉt,dZd,ZsEhE,EDEd^^^K/dt/d,d,/^ZYh^d͍t,dZd,KE^YhE^K&EKd&hE/E'd,/^ZYh^d͍EͬtĞǁŝůůŶŽƚďĞĂďůĞƚŽƉĂLJƚŚĞǀĞŶĚŽƌƐĨŽƌƚŚĞĂƉƉƌĂŝƐĂůͬĐŽůůĞĐƚŝŽŶŽĨƉƌŽƉĞƌƚLJƚĂdžĞƐ͘^hDDZ/EtWK^/d/KE^/Ed,/^ZYh^dDd^dKtEKhE/>'K>^268 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGYFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEMICROSOFT EA LICENSE COUNT INCREASESNON‐DISCRETIONARY0RESOURCES REQUESTED$6,000FY 20255419 IT LICENSES$6,000$6,000$6,000$6,000$6,000LINE ITEMFY 2021$6,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Add to the Microsoft product suite license count to accommodate staff increases.Staff will have access to required licensing.TOTAL$6,000$6,000$6,000N/ATown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will be unable to utilize Microsoft products.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS269 TITLETYPERANKADMINISTRATION 100‐10‐05EXP INFORMATION TECHNOLOGYSUPPLEMENTAL DETAILS ‐ ACTIVESENIOR GIS ANALYST AND GIS HOSTING SERVICESNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERAL$75,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$1,500$1,500$1,500$1,500FY 20255110 SALARIES$75,000$75,000$75,000$75,000$1,109$1,109$1,5005145 SOCIAL SECURITY EXPENSE$4,743$4,743$4,743$4,743$4,7435143 CELL PHONE ALLOWANCE$1,1095155 SUTA EXPENSE$162$162$162$162$1625150 MEDICARE EXPENSE$1,109$1,109$4205160 HEALTH INSURANCE$9,780$9,780$9,780$9,780$47$47$47$47$9,7805165 DENTAL EXPENSE$420$420$420$420$10,358$10,358$475175 LIABILITY (TML) WORKERS COMP$203$203$203$203$2035170 LIFE / ADD INSURANCE$10,3585185 LONG TERM/SHORT TERM DISABILIT$145$145$145$145$1455180 TMRS EXPENSE$10,358$10,358$1005186 WELLE‐WELLNESS PROG REIMB EMPL$600$600$600$600$2,500$0$0$0$6005210 OFFICE SUPPLIES$100$100$100$100$30,665$30,665$05400 UNIFORM EXPENSE$200$200$200$200$2005220 OFFICE EQUIPMENT$30,6655520 TELEPHONE EXPENSE$525$0$0$0$05419 IT LICENSES$30,665$30,665$140,032$140,0325536 TRAINING/SEMINARS$5,000$5,000$5,000$5,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?$5,000TOTAL$143,057$140,032$140,032270 In the Spring of 2020, the City of Frisco (the Town's GIS provider) provided a budgetary estimate for GIS servicesand hosting totaling $240,000. This is three times the previous years' fees ($80,000). The Town Managerrequested that Development Services and I.T. investigate alternatives to Frisco's services, and after intensiveinformation‐gathering, staff recommended transitioning to an in‐house department. That process will begin withhiring a Senior GIS Analyst who will be tasked with facilitating the transition, maintaining quality of service, andbeginning the process of building a formal GIS department. Additionally, a GIS Hosting Services firm will beengaged to provide the ESRI ArcGIS platform required to house and maintain the GIS database.As the GIS workload has increased, the workload demand on the City of Frisco has grown to a significant level,resulting in more work than they can reasonably provide without additional staffing, as well as delays in workproduct delivery. Transitioning to an in‐house department will facilitate faster turnaround and higher levels ofcustomer service to internal departments with GIS needs, and the public via the Town's online maps portal.One Senior GIS Analyst in October 2020 and GIS Hosting Services provided by an outsourced firm.Town Council Goal 1a Ensure Quality DevelopmentTown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe Town will incur a $240,000 cost for continuing to utilize Frisco's GIS services and response time for GIS workwill increase.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS271 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐06EXP COMMUNICATIONSFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEBREEZE MONITOR SUBSCRIPTION RENEWALNON‐DISCRETIONARY0RESOURCES REQUESTED$1,000FY 20255230 DUES, FEES, AND SUBSCRIPTIONS$1,000$1,000$1,000$1,000$1,000LINE ITEMFY 2021$1,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Breeze Monitors in the Town Hall lobby (3), Library, and future police headquarters, are managed by theCommunicationSpecialist. This expensehas beencoveredthroughtheendof FY 2019‐2020 by the IT Department,but funding was not budgeted beyond that. This decision package will cover the ongoing expense for thissubscription.This request is intended to cover annual subscription costs for the Breeze Monitors that have not previously beenbudgeted.TOTAL$1,000$1,000$1,000N/ATown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere is currently not enough funding available in this line item to cover these additional expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS272 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐06EXP COMMUNICATIONSLINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEOFFICE EQUIPMENT FOR COMMUNITY ENGAGE. SPECNON‐DISCRETIONARY0RESOURCES REQUESTED$165$165$165FY 20255220 OFFICE EQUIPMENT$3,545$0$0$0$0$465$1655536 TRAINING/SEMINARS$300$300$300$300$3005419 IT LICENSES$165$465COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Community Engagement Specialist position was previously programmed into the FY 2020‐2021 budgetfollowing the reorganization of the Community Services Department in February 2020. This request is to providean office chair, computer, and peripherals for the position.The requested furniture and equipment is necessary in order to fill the position.TOTAL$4,010$465$465The Community Engagement Specialist position was approved as part of the reorganization of the CommunityServices Department in February 2020.Town Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWhile the position has been approved, the furniture and equipment necessary for the position has not beenpurchased.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS273 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐07EXP MUNICIPAL COURTFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEJUDGE ‐ PAY INCREASENON‐DISCRETIONARY0RESOURCES REQUESTED$2,400FY 20255420 MUNICIPAL COURT/JUDGE FEES$2,400$2,400$2,400$2,400$2,400LINE ITEMFY 2021$2,400COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?This request is to increasethe Judge's current rate of pay by $200 per monthupon renewalof his contract at 10‐1‐2020.Increase in compensation for services.TOTAL$2,400$2,400$2,400N/ATown Council Goal 1 Maintain Community CharacterTown Council Goal 1b Maintain Safety and SecurityTown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere will not be funds available to increase the current rate. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS274 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSFY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEESRI ‐ MAPPING LICENSE FOR ASST. CHIEF POSITIONNON‐DISCRETIONARY0RESOURCES REQUESTEDFY 20255418 IT FEES$403 $403 $403 $403 $403LINE ITEMFY 2021FY 2022$403$4035419 IT LICENSES $1,500 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Town's Development Services Department, Planning Division, currently has a contract with ESRI, Inc. for amapping system. One license of Planning's contract is assigned to a Police Lieutenantposition for the purpose oftracking crime statistics and traffic accident locations. This request is for an additional license of $1,500 plus anannual fee of $403 for our Assistant Chief position.An additional license will enhance capabilities of this important Police tool.$0TOTAL$1,903$403$403N/ATown Council Goal 1b Maintain Safety and SecurityTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ABy not funding the request, services provided from the use of this tool would not be as efficient. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS275 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEEMS ADJUSTMENTSNON‐DISCRETIONARY0RESOURCES REQUESTED$31,888FY 20255440 EMS$31,888 $31,888 $31,888 $31,888 $31,888LINE ITEMFY 2021$31,888COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?This request updates and provides specific justification for needed funds for identified areas within the EMSaccount. The requestedadjustments are primarily based upon quantifiableincreases in EMS call volume over thesame measure periods from last years budget, as well as the associated costs and services required to provideemergency medical care. Additionally, an identified gap in critical maintenance/service on key equipment wasdiscovered and costs updated as well.There are no program or equipment improvements or requests in 5440 for this budget year. The increase fromFY20 is to strictly maintain our current level of EMS service for the Town and appropriately maintain ourequipment in order to minimize liability and provide the best patient care for our residents and guestsTOTAL$31,888$31,888$31,888N/ATown Council Goal 1b Maintain Safety and SecurityWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AFailure to approve the increase will increase liability due to the lack of a comprehensive and encompassingmaintenance program for our medical equipment as well as create the inability to maintain and stock critical andneeded EMS supplies while keeping up with our growing and dynamic EMS program.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS276 TITLETYPERANKPUBLIC WORKS 100‐50‐01EXP STREETSSUPPLEMENTAL DETAILS ‐ ACTIVEMISCELLANEOUS INCREASES TO BASE BUDGET ‐ STREETSNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERAL$1,000$1,000LINE ITEMFY 2021FY 2022FY 2023FY 20245321 SIGNAL LIGHT REPAIRS$8,000$8,000$8,000$8,000FY 20255115 SALARIES ‐ OVERTIME$1,000$1,000$1,000$2,000$2,000$2,000$8,0005350 VEHICLE EXPENSE$1,000$1,000$1,000$1,000$1,000$15,000$2,0005352 FUEL$3,000$3,000$3,000$3,000$3,0005351 EQUIPMENT EXPENSE/REPAIR$2,000$15,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Increases are needed based on current need of the department. Due to an overall increase in street miles (53.3miles, a 19% increase) and an increase of 7 new traffic signals in the past 2 years, overall needs/expenseshaveincreased within the Streets Division of Public Works. This increase in assets is correlated to the work performedby the streets team. The additional inventory, along with the aging of our current assets, results in associatedongoing maintenance and repairs to ensure the Towns property is kept up to date and in good condition. Costs for new signal lights and a new school zone will increase costs in signal light repairs. These increases are requested to maintain existing services. Public Works will continue to provide exceptional service to our residents. In addition to an increase in Town assets as noted in the Purpose section, the number of customers has also increased approximately 9%.TOTAL$15,000$15,000$15,000N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AExisting services will need to be reduced to conserve funds. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS277 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETSFY 2022 FY 2023 FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEUS 380 STREET LIGHTING MAINTENANCE (LOVERS‐CUSTER)NON‐DISCRETIONARY0RESOURCES REQUESTED$14,000FY 20255527 ELECTRICITY ‐ STREET LIGHTS$14,000$14,000$14,000$14,000$14,000LINE ITEMFY 2021$14,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide roadway lighting on US 380. We share 50% of the fiscal responsibility with City of Frisco and City ofMcKinney for maintaining these street lights. Funds will be sent to City of Frisco and City of McKinney to provide required roadway lighting on US 380. TOTAL$14,000$14,000$14,000N/ATown Council Goal 1b Maintain Safety and SecurityTown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ARoadway lights will be turned off, creating unsafe conditions for travelers. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS278 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐05EXP FACILITIES MANAGEMENTFY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEFACILITY BUDGET ‐ NEW PUBLIC SAFETY BUILDINGNON‐DISCRETIONARY0RESOURCES REQUESTEDFY 20255480 CONTRACT SERVICES$167,200$167,200$167,200$167,200$167,200LINE ITEMFY 2021FY 2022$202,969$202,9695525 ELECTRICITY$35,769$35,769$35,769$35,769COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to allocate additional funds for the cost of facilitiesmaintenance servicesat thenewPublic Safety facility. Included are janitorial supplies and services,porter day services, coffeesupplies and services,etc. Also included is an increase to electricity. The current facilities management contractor of Town Hall will oversee the day to day janitorial requirements as well as maintenance of the new Public Safety facility. The contracted company will also oversee a coffee service. Water/sewer charges and electricity will now be accounted for in the Facility Management budget along with the Town Hall facility. $35,769TOTAL$202,969$202,969$202,969N/ATown Council Goal 3 Ensure Fiscal Stewardship WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere will not be adequate funding for janitorial supplies and services, porter day services, coffee supplies andservices, water/sewer, or electric services for the new Public Safety facility.  SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS279 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVENEW ROOF FOR 409 AND 407 EAST FIRST STREETNON‐DISCRETIONARY0RESOURCES REQUESTED$0FY 20255340 BUILDING REPAIRS$30,000$0$0$0$0LINE ITEMFY 2021$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Purpose of this request is for funds to install new roofs on the 407 and 409 East First Street buildings.The benefit of replacing the roofs will be they will no longer leak and water damage will be avoided. The roof onthe 407 East First Street building is 3 tab asphalt shinglesand at the endof its lifecycle. Two separate roofershaverecommended that it be replaced.  The roof on the 409 East First Street building is partially a flat roof and partially sloped corrugated metal. Bothhave been patched multiple times. The roofer who last patched the roof said it needed to be completelyreplaced.The roof leaks during heavy rains.TOTAL$30,000$0$0N/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AConsequencesof not funding new roofs for both buildings is thatthey will likely start to leak more and still needtobe replaced in the futureSUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS280 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐02EXP PARK OPERATIONSFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVECONTRACT MOWING ‐ NEW PROSPER TRAIL NON‐DISCRETIONARY0RESOURCES REQUESTED$16,250FY 20255480 CONTRACT SERVICES$16,000$16,000$16,250$16,250$16,500LINE ITEMFY 2021$16,500COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Thepurposeofthisrequestis to provide fundsto maintain the newly‐developedProsper Trail median, locatedeastof Kroger, for contract mowing and maintenance and the Gates of Prosper Phase 2 medians which includes aportion of Lovers Lane, Coleman and Richland Boulevard west of Preston Road.  The benefitof contract mowing the new Prosper Trail median and the medians in the Gates of Prosper Phase 2 isthat they, along with current properties, will be able to be maintained in accordance with the high standardsexpected by Prosper residents.  TOTAL$16,000$16,000$16,250N/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AConsequences of not funding this request are that the Parks Department will be forced to shift resources tomaintain the median, which will reduce maintenance time allotted for other properties, resulting in a lowerstandard for other areas. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS281 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERADMINISTRATION200‐10‐08EXP UTILITY BILLINGFY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEMISCELLANEOUS INCREASES TO BASE BUDGET ‐ UBNON‐DISCRETIONARY0RESOURCES REQUESTEDFY 20255240 POSTAGE AND DELIVERY$6,000$6,000$6,000$6,000$6,000LINE ITEMFY 2021FY 2022$16,000$16,0005475 CREDIT CARD FEES$10,000$10,000$10,000$10,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is for an increase of the base budget for postage and credit card fees. Thru May thedepartmenthas spent ninety percent (90%) of theirpostage budgetand is absorbing theoverage dueto savings intravel, however they will not be able to absorb all of this increase in next fiscal year. We will have sufficient funds to mail customer bills and pay the credit card fees associated with customerpayments. $10,000TOTAL$16,000$16,000$16,000N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?Credit card fees are passed onto customers. The credit card fees of $10,000 will be offset by revenue of same.  We will not have sufficient funds to mail customer bills or pay the credit card fees associated with customerpayments. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS282 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERADMINISTRATION200‐10‐08EXP UTILITY BILLINGFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVESOLID WASTE ANNUAL CONTRACT INCREASENON‐DISCRETIONARY0RESOURCES REQUESTED$165,000FY 20255470 TRASH COLLECTION$165,000$165,000$165,000$165,000$165,000LINE ITEMFY 2021$165,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To continuetrash and recycling services for both residentialand commercial customers. The increase is due to anannual rate adjustmentper thecontractwithour serviceprovidereffective2/01/2021, as wellas projectedgrowthto residential customer base. To maintain current levels of service.TOTAL$165,000$165,000$165,000N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?The increase will be offset by an equal revenue of $165,000.Funds will not be available to pay contract increase. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS283 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVERISK AND RESILIENCE EMERGENCY RESPONSE PLANNON‐DISCRETIONARY0RESOURCES REQUESTED$0FY 20255410 PROFESSIONAL SERVICES$130,000$0$0$0$0LINE ITEMFY 2021$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To satisfy the Environmental Protection Agency (EPA) requirements of Section 2013 of America's WaterInfrastructure Act of 2018. Americas Water Infrastructure Act of 2018 (AWIA '18) requires community water systems serving 3,300 inpopulation or more persons to develop an Emergency Response Plan that must be actively updated every fiveyears. This will be the first year we are required to developthis plan. In 2026, we will be required to update. Theupdate is expected to be approximately $15,000.Maintain compliance with the EPA.TOTAL$130,000$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThis is requiredofall water providersby theEPA. If therequestis notfunded,we will notbe in compliance withtheEPA. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS284 TITLETYPERANKPUBLIC WORKS 200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVEMISCELLANEOUS INCREASES TO BASE BUDGET ‐ WATERNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWER$30,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$5,000$5,000$5,000$5,000FY 20255115 SALARIES ‐ OVERTIME$30,000$30,000$30,000$30,000$2,000$2,000$5,0005350 VEHICLE EXPENSE$1,000$1,000$1,000$1,000$1,0005310 RENTAL EXPENSE$2,0005525 ELECTRICITY$22,800$22,800$22,800$22,800$22,8005352 FUEL$2,000$2,000$64,000$64,0005660 CHEMICAL SUPPLIES$3,200$3,200$3,200$3,200COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Increasesare neededbasedon currentneedof thedepartment. Due to an overall increasein water lines of60,736feet and an increase of 795 new water customers this year, overall needs/expenses have increased within theWater Division of Public Works. This increase in assets is correlated to the work performed by the water team.The additional inventory, along with the aging of our current assets, results in associated ongoing maintenance andrepairs to ensure the Towns property is kept up to date and in good condition. These increases are requested to maintain existing services. Public Works will continue to provide exceptionalservice to our residents. In addition to an increase is Town assets as noted in the Purpose section, the number ofcustomers has also increased approximately 9%.$3,200TOTAL $64,000 $64,000 $64,000N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AExisting services will need to be reduced to conserve funds.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS285 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEWATER PURCHASES ‐ NTMWDNON‐DISCRETIONARY0RESOURCES REQUESTED$1,091,067FY 20255550 WATER PURCHASES$1,091,067$1,091,067$1,091,067$1,091,067$1,091,067LINE ITEMFY 2021$1,091,067COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase treated water from NTMWD.To continue to provide excellent service to residents. The 2020 rate study was used to provide the cost requested.TOTAL$1,091,067$1,091,067$1,091,067N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AAn increase in budget will be required to purchase additional water. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS286 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEELECTRICAL PANEL REPLACEMENTNON‐DISCRETIONARY0RESOURCES REQUESTED$0FY 20256110 CAPITAL EXPENDITURE$40,000$0$0$0$0LINE ITEMFY 2021$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To replace the outdated electrical panel and update SCADA in the Lakes of Prosper Lift Station. Thecurrentelectricalpanelin thislocationis outdated.We can no longer findreplacementparts. Currently, we areunable to operate the lift station from our centralized point. Staff will be able to complete both projects togetherreducing installation costs. TOTAL$40,000$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continueto operate the lift station from the lift station itself, being inefficientand requiring more staff tobe present during emergencies.  SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS287 TITLETYPERANKPUBLIC WORKS 200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVEMISCELLANEOUS INCREASES TO BASE BUDGET ‐ WWNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWER$5,000$5,000LINE ITEMFY 2021FY 2022FY 2023FY 20245310 RENTAL EXPENSE$27,000$27,000$27,000$27,000FY 20255115 SALARIES ‐ OVERTIME$5,000$5,000$5,000$4,000$4,000$4,000$27,0005353 OIL/GREASE/INSPECTIONS$1,000$1,000$1,000$1,000$1,000$38,000$4,0005660 CHEMICAL SUPPLIES$1,000$1,000$1,000$1,000$1,0005525 ELECTRICITY$4,000$38,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Increases are neededbased on current need of the department. Due to an overall increase in wastewater lines of50,800 feet and an increase of 796 new wastewater customers this year, overall needs/expenseshave increasedwithintheWastewaterDivisionof PublicWorks. This increase in assets is correlated to the work performed by thewastewater team. The additional inventory, along with the aging of our current assets, results in associatedongoing maintenance and repairs to ensure the Towns property is kept up to date and in good condition. Rentalexpenseswill increase due to projectsneeding smaller equipment, such as a mini excavator. Smaller equipmentisneeded in order to be more efficient and work in more confined spaces. These increases are requested to maintain existing services. Public Works will continue to provide exceptionalservice to our residents. In addition to an increase in Town assets as noted in the Purpose section, the number ofcustomers has also increased approximately 9%.TOTAL$38,000$38,000$38,000N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AExisting services will need to be reduced to conserve funds.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS288 TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVESEWER MANAGEMENT FEESNON‐DISCRETIONARY0RESOURCES REQUESTED$422,460FY 20255560 SEWER MANAGEMENT FEES$422,460$422,460$422,460$422,460$422,460LINE ITEMFY 2021$422,460COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide funds for additional growth.The Town will have the ability to continue providing services for additional growth.TOTAL$422,460$422,460$422,460N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AFunds will not be available for the treatment of the additional wastewater. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS289 TITLETYPERANKN/AFD and PD personnel will not be able to utilize the computer‐aided dispatch (CAD) system.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$42,910$8,074$8,074$8,074$8,074COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Year over year cost increase for the ICS software platform, additional licenses required for staff enhancement. All PD and FD users will have sufficient licensing to use the ICS platform.FY 20255419 IT LICENSES$42,910$8,074$8,074$8,074$8,074LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEICS LICENSE COST INCREASES ‐ REMOVEDNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGYREMOVED/ REVISED290 TITLETYPERANKN/AStaff will be unable to utilize Adobe Acrobat.SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTSN/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$2,670$1,800$1,800$1,800$1,800COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Add to the Adobe Acrobat license count to accommodate staff increases.Staff will have access to required licensing.FY 20255419 IT LICENSES$2,670$1,800$1,800$1,800$1,800LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEADOBE ACROBAT LICENSE COUNT INCREASES ‐ REMOVEDNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGYREMOVED/ REVISED291 TITLETYPERANKN/ANot funding this request would effect criminal cases.SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTSN/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$7,291$12,222$12,222$12,222$12,222COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Police's contract with Axon Enterprise, Inc. for the licensing of evidence storage from our body cameras expiresDecember 31st. A quote for annual renew of the contract from 2021 through 2025 is attached. FY 2021 is lessbecause the current contract includes October, November and December of 2020This software records  police officer activity during calls for service which is used in criminal cases.FY 20255419 IT LICENSES$7,291$12,222$12,222$12,222$12,222LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVECONTRACT RENEWAL‐AXON ENTERPRISE‐BODY CAMERAS ‐ REMOVEDNON‐DISCRETIONARY 0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSREMOVED/ REVISED292 Five‐Year Capital Improvement Program The five‐year CIP is an integral part of the Town’s strategic project planning process related to capital infrastructure for streets, traffic improvements, parks, Town facilities, water, wastewater and drainage lines. Future needs are identified to aid the development of operating and capital budgets. Operating budgets are funded by current revenues, while the capital budgets are funded from various sources, including impact fees, developer contributions, one‐time uses of surplus fund balance or from debt proceeds. Debt service payments for the retirement of debts are built into the operating budgets by allocating I&S property taxes and transfers from other sources.  The following pages outline the projected needs for the Town. 293 Total Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost 01 1836-ST DNT Southbound Frontage Road 17,000,000 17,000,000 02 1511-ST Prosper Trail (Kroger - Coit): (Design)305,000 305,000 03 1511-ST Prosper Trail (Kroger - Coit): (Construction)4,564,055 4,564,055 04 1512-ST First Street (DNT - Coleman): (Design)2,786,567 2,786,567 05 1507-ST West Prosper Road Improvements, Segment D: (Construction)3,404,618 3,404,618 06 1708-ST E-W Collector (Cook Lane - DNT); design done w/ Cook Lane 1,455,000 1,455,000 07 1820-ST First Street/DNT Intersection Improvements: (Design)137,000 137,000 08 1820-ST First Street/DNT Intersection Improvements: (Construction)1,250,000 1,250,000 09 1823-ST Victory Way (Coleman - Frontier) - 2 lanes: (Design)300,000 300,000 10 1823-ST Victory Way (Coleman - Frontier) - 2 lanes: (Construction)2,200,000 2,200,000 11 1709-ST Prosper Trail (Coit - Custer) - 4 lanes: (Design)810,000 810,000 12 2008-ST Prosper Trail (Coit - Custer) - 2 lanes: (Construction)6,300,000 6,300,000 13 1825-ST Coleman (Rogers MS - Turn Lane): (Design & Construction)375,000 375,000 14 1819-ST Coleman Street (at Prosper HS): (Design & Construction)790,000 790,000 15 1923-ST Fishtrap (Segments 1, 4); (Elem to DNT) schematic: (Design)778,900 778,900 16 2009-ST Fishtrap, Segment 1 (Teel - Middle School): (Construction)1,470,000 1,470,000 17 1932-ST Coit Road and US 380 (SB Right Turn Lane): (Design)6,300 6,300 18 1932-ST Coit Road and US 380 (SB Right Turn Lane): (Construction)125,000 125,000 19 1830-ST Prosper Trail/DNT Intersection Improvements: (Design)88,000 88,000 20 1830-ST Prosper Trail/DNT Intersection Improvements: (Construction)2,000,000 2,000,000 21 1824-ST Fishtrap (Teel Intersection Improvements): (Design)150,000 150,000 22 1824-ST Fishtrap (Teel Intersection Improvements): (Construction)1,400,000 1,400,000 23 1708-ST Cook Lane (First - End): (Design)150,000 150,000 24 1708-ST Cook Lane (First - End): (Construction)3,500,000 3,500,000 25 2014-ST First Street (Coit - Custer) - 4 lanes: (Design)1,000,000 1,000,000 26 2010-ST Fishtrap (Teel - Gee Road): (Design)400,000 400,000 27 2011-ST Gee Road (Fishtrap - Windsong Retail): (Design)250,000 250,000 28 2012-ST Fishtrap (Elem - DNT) - 4 lanes: (Design)900,000 900,000 29 1710-ST Coit Road (First - Frontier) - 4 lanes: (Design)1,289,900 1,289,900 30 2013-ST Teel (US 380 Intersection Improvements): (Design)100,000 100,000 31 1307-ST Frontier Parkway (BNSF Overpass)3,650,000 29,912,496 33,562,496 32 1805-ST FM 2478 (US 380 - FM 1461)391,869 57,000,000 57,391,869 33 1934-ST DNT Overpass at US380 80,970,000 9,030,000 90,000,000 34 2017-ST Fishtrap, Segment 4 (Middle - Elem) - 4 lanes: (Construction)2,750,000 2,750,000 35 1936-ST US 380 (US 377 - Denton County Line)178,105,000 178,105,000 36 1938-ST FM 1461 (SH 289 - CR 165)175,000 175,000 175,000 45,190,870 45,715,870 37 1933-ST Fishtrap (Segment 2) - PISD reimbursement 1,164,000 1,164,000 38 1937-ST DNT Main Lane (US 380 - FM 428)35,000,000 315,000,000 350,000,000 140,297,209 267,942,496 45,369,000 175,000 360,190,870 0 0 813,974,575 Design 9,451,6670000009,451,667 Construction 27,914,055 32,662,496 1,164,000000061,740,551 Design & Construction 102,931,487 235,280,000 44,205,000 175,000 360,190,870 0 0 742,782,357 Land/Easements 0000000 0 Total Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost 01 1929-ST BNSF Quiet Zone First/Fifth 145,000 145,000 02 1909-TR Traffic Signal - Coit Rd & First Street: (Construction)306,299 306,299 03 1939-TR Traffic Signal - DNT & Frontier: (Collin County) 400,000 400,000 04 1940-TR Traffic Signal - DNT & Prosper Trail: (Collin County) 400,000 400,000 05 1928-TR Traffic Signal - Fishtrap & Teel Parkway: (Design)34,100 34,100 06 1928-TR Traffic Signal - Fishtrap & Teel Parkway: (Construction)400,000 400,000 07 2004-TR Traffic Signal - Fishtrap & Gee Road: (Design)50,000 50,000 08 2004-TR Traffic Signal - Fishtrap & Gee Road: (Construction)250,000 250,000 09 2007-TR Traffic Signal - SH 289 & Lovers Lane (TIRZ #1)300,000 300,000 10 2005-TR Traffic Signal - Coit Rd & Richland: (Design)50,000 50,000 11 2005-TR Traffic Signal - Coit Rd & Richland: (Construction)410,000 410,000 12 2101-TR Traffic Signal - Fishtrap & Artesia Boulevard: (Design)50,000 50,000 13 2101-TR Traffic Signal - Fishtrap & Artesia Boulevard: (Construction)425,000 425,000 14 1935-TR Traffic Signal - FM 1385 & Fishtrap: (TxDOT)250,000 250,000 15 Traffic Signal - FM 2478 (Custer Rd) & First Street: (TxDOT)500,000 500,000 16 Traffic Signal - First Street & La Cima: (Design)50,000 50,000 17 Traffic Signal - First Street & La Cima: (Construction)400,000 400,000 18 Traffic Signal - First Street & Coleman: (Design)50,000 50,000 19 Traffic Signal - First Street & Coleman: (Construction)425,000 425,000 2,745,399 725,000 950,000 475,0000004,895,399 Design 134,100 50,000 50,000 50,000000284,100 Construction 1,511,299 425,000 400,000 425,0000002,761,299 Design & Construction 1,100,000 250,000 500,00000001,850,000 Land/Easements 0000000 0 Subtotal Traffic ProjectsIndexStreet Projects Summary of Capital Improvement Program - 09/08 ADOPTED General Fund Projects Subtotal Index294 Issued Debt Unissued Debt Unissued Debt Issued Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 17,000,000 X 01 305,000 A 02 4,465,846 A,D,K 98,209 03 2,439,915 A,D 346,652 04 3,404,618 05 1,375,000 A 80,000 06 137,000 D 07 1,250,000 A 08 250,000 D 50,000 09 2,200,000 10 810,000 A 11 1,250,000 D 300,000 4,750,000 4,750,000 12 375,000 D 13 790,000 C, K 14 778,900 D 15 280,000 1,190,000 1,190,000 16 6,300 A,D 17 35,000 A 90,000 18 88,000 A,D 19 400,000 1,600,000 1,600,000 20 150,000 D 21 1,400,000 22 150,000 A 23 600,000 2,900,000 2,900,000 24 1,000,000 1,000,000 25 400,000 C 26 250,000 C 27 300,000 A,D,K 600,000 600,000 28 1,289,900 A,X 29 100,000 A,K 30 27,812,496 A,X 0 5,750,000 5,750,000 31 57,391,869 A,K,X 32 83,970,000 D,J,X 6,030,000 6,030,000 33 2,750,000 2,750,000 34 178,105,000 D,X 35 45,715,870 A,X 36 1,164,000 1,164,000 37 350,000,000 X 38 776,991,096 9,249,479 0 27,734,000 12,040,000 8,500,000 7,194,0000000 Other Issued Debt Unissued Debt Unissued Debt Issued Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 145,000 D 01 306,299 A,D 02 400,000 X 03 400,000 X 04 34,100 A 05 400,000 A 06 50,000 A 07 250,000 A 08 300,000 H 09 50,000 A 10 410,000 A 11 50,000 A,C 12 425,000 A,C `13 250,000 X 14 500,000 X 15 50,000 A 16 400,000 A 17 50,000 A 18 425,000 A 19 4,895,399 0 0 0 0000000 Unissued Debt Schedule Unissued Debt Schedule IndexIndexFunding Sources Other Sources Funding Sources 01 295 Total Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost Neighborhood Park 01 Town Hall Open Space Park: (Design) 55,000 55,000 02 Tanners Mill Park: (Construction) 468,000 468,000 03 Star Trail Park #2 (7.5 Acres / No Lights): (Construction) 535,000 535,000 04 Windsong Ranch Park #2 (7.5 Acres / No Lights): (Design) 30,000 30,000 05 Windsong Ranch Park #2 (7.5 Acres / No Lights): (Construction) 230,000 230,000 06 Lakewood Preserve (22 Acres / Lights): Construction) 423,000 544,500 967,500 07 1802-PK Hays Park (2 Acres / No Lights): (Design ) 85,000 85,000 08 1802-PK Hays Park (2 Acres / No Lights): (Construction) 375,000 375,000 09 Pecan Grove Phase 2 (21.5 Acres / No Lights) (basketball, pavilion, parking, security lighting): (Design) 67,500 67,500 10 Pecan Grove Phase 2 (21.5 Acres / No Lights) (basketball, pavilion, parking, security lighting): (Construction) 575,000 575,000 11 Prairie Park (6.7 Acres / No Lights) 300,000 300,000 600,000 Trails 12 1801-PK Whitley Place H&B Trail Extension: (Design)70,000 70,000 13 1910-PK Hike and Bike Master Plan: (Design)68,000 68,000 14 Star Trail H&B Trail Phases 1, 2, 3, and 4: (Construction)200,000 200,000 15 1926-PK Whitley Place H&B Trail (OH Easement): (Design)10,000 10,000 16 1926-PK Whitley Place H&B Trail (OH Easement): (Construction)270,000 270,000 17 1801-PK Whitley Place H&B Trail Extension: (Construction)680,000 680,000 18 Windsong H&B Trail Ph 3C,5,6A, 6B, 7, 8, and 9: (Design)40,000 40,000 19 Windsong H&B Trail Ph 3C,5,6A, 6B, 7, 8, and 9: (Construction)1,351,572 435,000 495,000 2,281,572 Community Park 20 Frontier Park Storage: (Design & Construction) 147,927 147,927 Medians 21 1723-PK State Highway 289 Gateway Monument 474,752 474,752 22 1818-PK Additional Turf Irrigation SH 289 80,000 80,000 23 1813-PK SH 289/US 380 Green Ribbon Landscape Irrigation 809,250 809,250 24 2018-PK Coleman Street Median Landscaping (Talon - Victory): (Design)30,000 30,000 25 2018-PK Coleman Street Median Landscaping (Talon - Victory): (Construction) 320,000 320,000 26 1922-PK Downtown Monument (Broadway/Preston): (Design)16,000 75,000 91,000 27 1922-PK Downtown Monument (Broadway/Preston): (Construction)380,000 380,000 6,461,001 2,684,500 795,00000009,940,501 Design 401,500 145,00000000546,500 Construction 5,911,574 2,539,500 795,00000009,246,074 Design & Construction 147,927000000147,927 Land/Easements 0000000 0 Total Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost 01 1713-FC Police Station and Dispatch - Professional Services 1,644,696 1,644,696 02 1904-FC Police Station and Dispatch - Development Costs 550,000 550,000 03 1905-FC Police Station and Dispatch - Construction 12,645,804 12,645,804 04 1906-FC Police Station and Dispatch - Furniture, Fixtures, and Equipment 1,165,000 1,165,000 05 2102-FC Westside Radio Tower for Communications 500,000 500,000 16,005,500 500,0000000016,505,500 Design 2,194,6960000002,194,696 Construction 13,810,80400000013,810,804 Design & Construction 0 500,00000000500,000 Land/Easements 0000000 0 165,509,109 271,851,996 47,114,000 650,000 360,190,870 0 0 845,315,975 Design 12,181,963 195,000 50,000 50,00000012,476,963 Construction 49,147,732 35,626,996 2,359,000 425,00000087,558,728 Design & Construction 104,179,414 236,030,000 44,705,000 175,000 360,190,870 0 0 745,280,284 Land/Easements 0000000 0 Total Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost 01 1902-WA Custer Road Meter Station and WL Relocations: (Design)359,225 359,225 02 1902-WA Custer Road Meter Station and WL Relocations: (Land/Easements)53,244 53,244 03 1902-WA Custer Road Meter Station and WL Relocations: (Construction)3,454,363 3,454,363 04 1715-WA Fishtrap 2.5 MG Elevated Storage Tank: (Design)325,700 325,700 05 1715-WA Fishtrap 2.5 MG Elevated Storage Tank: (Construction)6,108,000 6,108,000 06 1716-WA LPP Water Line Phase 1a & 1b: (Design)829,850 829,850 07 1716-WA LPP Water Line Phase 1a & 1b: (Construction)10,658,200 10,658,200 08 1716-WA LPP Water Line Phase 1 Easement Costs 1,691,500 1,691,500 09 1501-WA LPP Pump Station and LPP WL Phase 2: (Design)1,585,100 1,585,100 10 1501-WA LPP Pump Station and LPP WL Phase 2: (Construction)15,200,000 15,200,000 11 1810-WA LPP Water Line Phase 2 Easement Costs 1,000,000 1,000,000 12 1708-WA E-W Collector (Cook Lane - DNT) Water Line: (Construction)295,775 295,775 13 1708-WA Cook Lane (First - End): (Construction)400,000 400,000 14 LPP Future Expansion (2026): (Design)1,400,000 1,400,000 15 LPP Future Expansion (2026): (Construction)12,600,000 12,600,000 16 1930-WA Broadway (Parvin-Craig): (Construction) 150,000 150,000 25,910,957 1,000,000 15,200,00000014,000,000 56,110,957 Design 3,099,875000001,400,000 4,499,875 Construction 21,066,338 0 15,200,00000012,600,000 48,866,338 Design & Construction 0000000 0 Land/Easements 1,744,744 1,000,000000002,744,744 Subtotal Grand Total General Fund Subtotal Summary of Capital Improvement Program - 09/08 ADOPTED General Fund Projects Summary of Capital Improvement Program - 09/08 ADOPTED Enterprise Fund Projects Index Subtotal Water ProjectsIndexPark Projects IndexFacility Projects 296 Other Issued Debt Unissued Debt Unissued Debt Issued Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 55,000 D 01 468,000 C 02 535,000 C 03 30,000 C 04 230,000 C 05 967,500 C 06 85,000 G 07 375,000 G 08 500 G 67,000 09 575,000 G 10 600,000 C 11 70,000 G 12 68,000 D 13 200,000 C 14 10,000 15 270,000 16 500,000 G 180,000 17 40,000 C 18 2,281,572 C 19 147,927 D 20 474,752 D 21 80,000 D 22 809,250 B,D 23 30,000 A 24 320,000 A 25 91,000 D 26 380,000 D,K 27 9,413,501 527,000 0 0 0000000 Other Issued Debt Unissued Debt Unissued Debt Issued Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 31,293 D 1,613,403 01 550,000 02 1,435,000 D 11,210,804 03 1,165,000 D 04 500,000 500,000 05 2,631,293 13,374,207 0 500,000 0 500,00000000 793,931,289 23,150,686 0 28,234,000 12,040,000 9,000,000 7,194,0000000 Other Issued Debt Unissued Debt Unissued Debt Issued Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 359,225 E 01 53,244 E 02 3,454,363 E 03 325,700 A 04 3,143,000 A 2,965,000 05 829,850 A 06 175,000 A 10,483,200 07 0 A 1,691,500 08 277,081 A 1,308,019 09 4,000,000 A 11,200,000 5,600,000 5,600,000 10 1,000,000 A 11 289,750 E 6,025 12 400,000 E 13 1,400,000 1,400,000 14 12,600,000 12,600,000 15 150,000 E 16 14,457,213 16,453,744 0 25,200,000 0 0 5,600,000 5,600,000 0 0 14,000,000 Funding Sources Funding Sources Funding Sources Unissued Debt Schedule Unissued Debt Schedule Unissued Debt Schedule IndexIndexIndex02 297 Total Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost 01 1903-WW Church / Parvin Wastewater Reconstruction: (Construction)100,000 100,000 02 2103-WW Doe Branch Parallel Interceptor (2021): (Design)500,000 500,000 03 2103-WW Doe Branch Parallel Interceptor (2021): (Construction)4,500,000 4,500,000 04 Doe Branch, Phase 3 WWTP (2025): (Design)1,450,000 0 1,450,000 05 Doe Branch, Phase 3 WWTP (2025): (Construction)13,050,000 13,050,000 100,000 0 5,000,000 14,500,00000019,600,000 Design 0 0 500,000 1,450,0000001,950,000 Construction 100,000 0 4,500,000 13,050,00000017,650,000 Design & Construction 0000000 0 Land/Easements 0000000 0 Total Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost 01 1614-DR Coleman Street Channel Improvements: (Construction)400,000 400,000 02 1613-DR Old Town Drainage - Church & Parvin: (Design)40,000 40,000 03 1613-DR Old Town Drainage - Church & Parvin: (Construction)460,000 215,000 675,000 04 1718-DR Old Town Regional Retention - Broadway: (Design)25,000 25,000 05 1718-DR Old Town Regional Retention - Broadway: (Construction)616,686 616,686 06 2024-DR Old Town Regional Retention Pond #2 385,000 385,000 07 2003-DR Frontier Park/Preston Lakes Drainage: (Design)100,000 100,000 08 2003-DR Frontier Park/Preston Lakes Drainage: (Construction)985,000 985,000 1,241,686 1,000,000 985,00000003,226,686 Design 165,000000000165,000 Construction 1,076,686 615,000 985,00000002,676,686 Design & Construction 0000000 0 Land/Easements 0 385,00000000385,000 27,252,643 2,000,000 21,185,000 14,500,000 0 0 14,000,000 78,937,643 Design 3,264,875 0 500,000 1,450,000 0 0 1,400,000 6,614,875 Construction 22,243,024 615,000 20,685,000 13,050,000 0 0 12,600,000 69,193,024 Design & Construction 0000000 0 Land/Easements 1,744,744 1,385,000000003,129,744 Total Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost 165,509,109 271,851,996 47,114,000 650,000 360,190,870 0 0 845,315,975 27,252,643 2,000,000 21,185,000 14,500,000 0 0 14,000,000 78,937,643 192,761,752 273,851,996 68,299,000 15,150,000 360,190,870 0 14,000,000 924,253,618 Design 15,446,838 195,000 550,000 1,500,000 0 0 1,400,000 19,091,838 Construction 71,390,756 36,241,996 23,044,000 13,475,000 0 0 12,600,000 156,751,752 Design & Construction 104,179,414 236,030,000 44,705,000 175,000 360,190,870 0 0 745,280,284 Land/Easements 1,744,744 1,385,000000003,129,744 Description Codes - Other Sources A Impact Fees D General Fund G Park Development Fund K Escrows B Grant and Interlocal Funds E Water / Wastewater Fund HTIRZ #1 X Non-Cash Contributions C Developer Agreements F Stormwater Drainage Fund JTIRZ #2 Z Other Sources (See Detail) Grand Total Capital Improvement Program Summary of Capital Improvement Program - 09/08 ADOPTEDIndexIndex Capital Improvement Program Summary Enterprise Funds Subtotal Capital Improvement Program Summary Subtotal Grand Total Enterprise Funds Wastewater Projects Drainage Projects General Fund 298 Other Issued Debt Unissued Debt Unissued Debt Issued Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 100,000 E 01 500,000 02 1,000,000 3,500,000 3,500,000 03 1,450,000 E 0 04 13,050,000 13,050,000 05 3,050,000 0 0 16,550,000 0 0 3,500,000 13,050,000 0 0 0 Other Issued Debt Unissued Debt Unissued Debt Issued Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 (0) 400,000 400,000 01 40,000 F 02 460,000 215,000 03 25,000 0 04 616,686 215,000 05 385,000 385,000 06 100,000 F 07 985,000 985,000 08 140,000 1,101,686 0 1,985,000 0 1,000,000 985,0000000 17,647,213 17,555,430 0 43,735,000 0 1,000,000 10,085,000 18,650,000 0 0 14,000,000 Other Issued Debt Unissued Debt Unissued Debt Issued Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 793,931,289 23,150,686 0 28,234,000 12,040,000 9,000,000 7,194,0000000 17,647,213 17,555,430 0 43,735,000 0 1,000,000 10,085,000 18,650,000 0 0 14,000,000 811,578,502 40,706,116 0 71,969,000 12,040,000 10,000,000 17,279,000 18,650,000 0 0 14,000,000 Funding Sources Funding Sources Funding Sources Unissued Debt Schedule Unissued Debt Schedule 03 Unissued Debt Schedule IndexIndex299 PROJECT Prior Year  Expenditures Current Year  Expenditures Future Planned  Expenditures Total Planned  Expenditures 1307‐ST Frontier Parkway (BNSF Overpass)3,650,000       5,750,000       ‐  9,400,000        2017‐ST Fishtrap, Segment 4 (Middle‐Elem) 4 Lanes ‐  2,750,000       ‐  2,750,000        Street Projects 3,650,000       8,500,000       ‐  12,150,000      2101‐TR Traffic Signal ‐ Fishtrap & Artesia ‐  475,000          ‐  475,000           Traffic Projects ‐  475,000          ‐  475,000           1922‐PK Downtown Monument 16,000             455,000          ‐  471,000           2015‐PK Pecan Grove Park 67,500             575,000          ‐  642,500           Park Projects 83,500            1,030,000       ‐  1,113,500        2102‐FC Westside Radio Towner for Communications ‐  500,000          ‐  500,000           Facility Projects ‐  500,000          ‐  500,000           1810‐WA LPP Water Line Phase 2 Easement Costs ‐  1,000,000       ‐  1,000,000        Water & Wastewater Projects ‐  1,000,000       ‐  1,000,000        500,000          215,000          ‐  715,000           ‐  400,000          ‐  400,000           1613‐DR Old Town Drainage Church and Parvin (Design) 1614‐DR Old Town Drainage Church and Parvin (Construction) 2024‐DR Old Town Regional Retention Pond ‐  385,000          ‐  385,000           Drainage Projects 500,000          1,000,000       ‐  1,500,000        Capital Projects Summary Summary of Project Expenditures 300 ARTICLE VII SECTION 7.01 Fiscal Year The fiscal year of the Town shall begin on the first day of October and end on the last day of September on the next succeeding year. Such fiscal year shall also constitute the budget and accounting year. SECTION 7.02 Submission of Budget and Budget Message On or before the fifteenth (15th) day of August of the fiscal year, the Town Manager shall submit to the Town Council a budget for the ensuing fiscal year and an accompanying budget message. SECTION 7.03 Budget Message The Town Manager's message shall explain the budget both in fiscal terms and in terms of the work programs. It shall outline the proposed financial policies of the Town for the ensuing fiscal year, describe the important features of the budget, indicate any major changes from the current year in financial policies, expenditures, and revenues together with the reasons for such changes, summarize the Town's debt position and include such other material as the Town Manager deems desirable. SECTION 7.04 Budget a Public Record The budget and all supporting schedules shall be filed with the person performing the duties of Town Secretary when submitted to the Town Council and shall be open to public inspection by anyone interested. SECTION 7.05 Public Hearing on Budget At the Town Council meeting when the budget is submitted, the Town Council shall name the date and place of a public hearing, which shall be scheduled and published in accordance with the requirements of Chapter 102, Local Government Code, as amended. At this hearing, interested citizens may express their opinions concerning items of expenditures, giving their reasons for wishing to increase or decrease any items of expense. SECTION 7.06 Proceeding on Adoption of Budget After public hearing, the Town Council shall analyze the budget, making any additions or deletions which they feel appropriate, and shall, prior to the beginning of the next fiscal year, adopt the budget by the affirmative vote of a majority of the full membership of the Town Council. Should the Town Council take no final action on or prior to such day, the current budget shall be in force on a month-to-month basis until a new budget is adopted. SECTION 7.07 Budget, Appropriation and Amount to be Raised by Taxation On final adoption, the budget shall be in effect for the budget year. Final adoption of the budget by the Town Council shall constitute the official appropriations as proposed by expenditures for the current year and shall constitute the basis of official levy of the property tax as the amount of tax to be assessed and collected for the corresponding tax year. Estimated expenditures will in no case exceed proposed revenue plus the undesignated fund balance from the previous fiscal year. Unused appropriations may be transferred to any item required for the same general purpose. Charter ArƟcle VII - Financial Procedure SecƟons As Revised May 6, 2017 Financial Procedures 301 Charter ArƟcle VII - Financial Procedure SecƟons As Revised May 6, 2017 SECTION 7.08 Contingent Reserve Provision shall be made in the annual budget maintaining a contingency reserve fund balance designation in an amount not less than twenty percent (20%) of the total general fund expenditures, to be used in case of unforeseen items of expenditure or revenue shortfalls. This shall apply to current operating expenses and shall not overlap with any other amount of reserves maintained by the Town. Such contingency reserve appropriation shall be under the control of the Town Manager and distributed by him or her only in the event of an emergency or after supplemental appropriation by the Town Council. The proceeds of the contingency reserves shall be disbursed only by transfer to departmental appropriation, the spending of which shall be charged to the departments or activities for which the appropriations are made. SECTION 7.09 Amending the Budget Under conditions which may arise and which could not reasonably have been foreseen in the normal process of planning the budget, the Town Council may, by the affirmative vote of a majority of the full membership of the Town Council, amend or change the budget to provide for any additional expense in which the general welfare of the citizenry is involved. These amendments shall be by ordinance, and shall become an attachment to the original budget. SECTION 7.10 Certification; Copies Made Available A copy of the budget, as finally adopted, shall be filed with the person performing the duties of Town Secretary and such other places required by state law or as the Town Council shall designate. The final budget shall be printed or otherwise reproduced and sufficient copies shall be made available for the use of all offices, agencies, and for the use of interested persons and civic organizations. SECTION 7.11 Capital Program The Town Manager shall submit a five-year (5-year) capital program as an attachment to the annual budget. The program as submitted shall include: (1) A clear general summary of its contents; (2) A list of all capital improvements which are proposed to be undertaken during the five (5) fiscal years succeeding the budget year, with appropriate supporting information as to the necessity for such improvements; (3) Cost estimates, method of financing, and recommended time schedules for each improvement; and (4) The estimated annual cost of operating and maintaining the facilities to be constructed or acquired. The above information may be revised and extended each year with regard to capital improvements still pending or in process of construction or acquisition. The Capital program will be updated and presented to the Town Council annually. SECTION 7.12 Defect Shall Not Invalidate the Tax Levy Errors or defects in the form or preparation of the budget or the failure to perform any procedural requirements shall not nullify the tax levy or the tax rate. 302 Charter ArƟcle VII - Financial Procedure SecƟons As Revised May 6, 2017 SECTION 7.13 Lapse of Appropriations Every appropriation, except an appropriation for a capital expenditure, shall lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation for a capital expenditure shall continue in force until the purpose for which it was made had been accomplished or abandoned. The purpose of any such appropriation shall be deemed abandoned if three (3) years pass without any disbursement from or encumbrance of the appropriation. Any funds not expended, disbursed or encumbered shall be deemed excess funds. SECTION 7.14 Borrowing The Town shall have the power to borrow money on the credit of the Town and also to issue or incur bonds and other evidences of indebtedness, and such powers may be exercised to finance public improvements or for any other public purpose not prohibited by the Constitution and the laws of the State of Texas, and the Town may issue refunding bonds to refund outstanding bonds and other evidences of indebtedness of the Town previously issued or incurred. All such bonds and other evidences of indebtedness shall be issued in conformity with the laws of the State of Texas and may be secured by or paid, in whole or in part, from ad valorem tax revenues, revenues derived from other taxing powers of the Town, revenues derived by the Town from any fee or service charge, including revenues derived from the operations of any public utilities, utility systems, recreational facilities or any other municipal function to the extent not prohibited by the Constitution and laws of the State of Texas. Such bonds or evidences of indebtedness may be a charge upon and payable from the properties, or interest therein pledged, or the income therefrom, or both to the extent not prohibited by the Constitution or laws of the State of Texas. The proceeds of bonds or other evidences of indebtedness issued or incurred by the Town shall be used only for the purpose for which the bonds or other indebtedness was issued or incurred. SECTION 7.15 Purchasing (1) The Town Council may by ordinance, give the Town Manager general authority to contract for expenditure without further approval of the Town Council for all budgeted items not exceeding limits set by the Town Council within the ordinance. (2) All contracts for expenditures or purchases involving more than the limits must be expressly approved in advance by the Town Council. All contracts or purchases involving more than the limits set by the Town Council shall be awarded by the Town Council in accordance with state law. (3) Emergency contracts as authorized by law and this Charter may be negotiated by the Town Council or Town Manager if given authority by the Town Council, without competitive bidding, and in accordance with State law. Such emergency may be declared by the Town Manager and approved by the Town Council or declared by the Town Council. 303 Charter ArƟcle VII - Financial Procedure SecƟons As Revised May 6, 2017 SECTION 7.16 Administration of Budget (1) No payment shall be made or obligation incurred against any allotment or appropriation except in accordance with appropriations duly made, unless the Town Manager, or the Town Manager's designee, first certifies that there is a sufficient unencumbered balance in such allotment or appropriation and that sufficient funds therefrom are or will be available to cover the claim or meet the obligation when it becomes due and payable. (2) Any authorization of payment or incurring of obligation in violation of the provisions of this Charter shall be void and any payment so made illegal. Such action shall be cause for removal of any officer who knowingly authorized or made such payment or incurred such payment or obligation, and the officer shall also be liable to the Town for any amount so paid. (3) This prohibition shall not be construed to prevent the making or authorizing of payments, or making of contracts for capital improvements to be financed wholly or partly by the pledge of taxes, the issuance of bonds, time warrants, certificates of indebtedness, or certificates of obligation, or to prevent the making of any contract or lease providing for payments beyond the end of the fiscal year, providing that such action is made or approved by ordinance. (4) The Town Manager shall submit to the Town Council each month a report covering the revenues and expenditures of the Town in such a form as requested by the Town Council. SECTION 7.17 Depository All monies received by any person, department or agency of the Town for or in connection with the affairs of the Town shall be deposited promptly in the Town depository or depositories. The Town depositories shall be designated by the Town Council in accordance with such regulations and subject to the requirements as to security for deposits and interest thereon as may be established by ordinance and law. Procedures for withdrawal of money or the disbursement of funds from the Town depositories shall be prescribed by ordinance. SECTION 7.18 Independent Audit At the close of each fiscal year, and at such other times as may be deemed necessary, the Town Council shall call for an independent audit to be made of all accounts of the Town by a certified public accountant. No more than five (5) consecutive annual audits shall be completed by the same firm. The certified public accountant selected shall have no personal interest, directly or indirectly, in the financial affairs of the Town or any of its officers. The report of audit, with the auditor's recommendations will be made to the Town Council. Upon completion of the audit, the Independent Auditor's Report and Annual Financial Report shall be published on the Town's website and copies of the audit placed on file in the office of the person performing the duties of Town Secretary, as a public record. 304 Charter ArƟcle VII - Financial Procedure SecƟons As Revised May 6, 2017 SECTION 7.19 Power to Tax (1) The Town shall have the power to levy, assess and collect taxes of every character and type for any municipal purpose not prohibited by the Constitution and laws of the State of Texas as now written or hereafter amended. (2) The Town shall have the power to grant tax exemptions in accordance with the laws of the State of Texas. SECTION 7.20 Office of Tax Collector There shall be an office of taxation to collect taxes, the head of which shall be the Town Tax Collector. The Town Council may contract for such services. SECTION 7.21 Taxes; When Due and Payable (1) All taxes due in the Town shall be payable at the office of the Town Tax Collector, or at such location or locations as may be designated be the Town Council, and may be paid at any time after the tax rolls for the year have been completed and approved. Taxes for each year shall be paid before February 1 of the next succeeding year, and all such taxes not paid prior to that date shall be deemed delinquent, and shall be subject to penalty and interest as the Town Council shall provide by ordinance. The Town Council may provide discounts for the payment of taxes prior to January 1 in an amount not to exceed those authorized by the laws of the State of Texas. (2) Failure to levy and assess taxes through omission in preparing the appraisal rolls shall not relieve the person, firm or corporation so omitted from obligation to pay such current or past due taxes as shown to be payable by recheck of the rolls and receipts for the years in question, omitting penalty and interest. SECTION 7.22 Tax Liens, Liabilities and Suits (1) All taxable property located in the Town on January 1 of each year shall stand charged from that date with a special lien in favor of the Town for taxes due. All persons purchasing any such property on or after January 1 in any year shall take the property subject to the liens provided above. In addition to the liens herein provided, on January 1 of any year, the owner of property subject to taxation by the Town shall be personally liable for the taxes due for that year. (2) The Town shall have the power to sue for and recover personal judgement for taxes without foreclosure, or to foreclose its lien or liens, or to recover both personal judgement and foreclosure. In any such suit where it appears that the description of any property in the Town appraisal rolls is insufficient to identify such property, the Town shall have the right to plead a good description of the property to be assessed, to prove the same, and to have its judgement foreclosing the tax lien or for personal judgement against the owners for such taxes. 305 306 307 308 309 310 311 312 313 314 315 Chapter 15, Page 1 Adopted June 2017 TOWN OF PROSPER ADMINISTRATIVE REGULATIONS CHAPTER 15: DEBT MANAGEMENT POLICY SECTION 15.01: PURPOSE AND OVERVIEW The Town of Prosper recognizes that the foundation of any well-managed debt program is a comprehensive debt management and post issuance policy outlining the parameters for issuing new debt and managing the existing debt portfolio; identifying the types and amounts of permissible debt; providing guidance to decision makers regarding the purposes for which debt may be issued; and verifying that the IRS regulations regarding post issuance compliance are met to preserve the tax-exempt status of the Town’s bonds. Adherence to a debt management policy helps ensure that the Town maintains the current or an improved bond rating in order to minimize borrowing costs and preserve access to credit. The Town’s Debt Management Policy (“the Debt Policy”) provides guidance for staff to: 1. Ensure high quality debt management decisions; 2. Ensure support for debt issuances both internally and externally; 3. Impose order and discipline in the debt issuance process; 4. Promote consistency and continuity in the decision making process; 5. Ensure that the debt management decisions are viewed positively by rating agencies, investment community and taxpayers; and 6. Demonstrate a commitment to long-term financial planning objectives. SECTION 15.02 : SCOPE This Policy applies to all debt instruments issued by the Town regardless of the funding source. Funding sources can be derived from, and debt secured by, ad valorem taxes, general Town revenues, enterprise fund revenues or any other identifiable source of revenue that may be identified for appropriate pledging for bonded indebtedness. SECTION 15.03 : OBJECTIVES 316 Chapter 15, Page 2 Adopted June 2017 The primary objective of this Policy is to ensure that the Town establishes and maintains a solid position with respect to its debt service and bond proceed funds and that proceeds from long-term debt will not be used for current operations but rather for capital improvements, and related expenses, and other long-term assets in accordance with state law and Town ordinances. The Town will seek all possible federal and state reimbursement for mandated projects and/or programs. The Town will pursue a balanced relationship between issuing debt and pay-as-you-go financing as dictated by prevailing economic factors and as directed by the Town Council. Other objectives include: 1. Bonds shall be paid back within a period not to exceed, and preferably sooner than, the expected useful life of the capital project; 2. Decisions shall be made based on a number of factors and will be evaluated against long-term goals rather than a short-term fix; and 3. Debt service and bond proceed funds shall be managed and invested in accordance with all federal, state and local laws and in conjunction with the Tax Compliance Certificate of each bond issue to assure availability to cover project costs and debt service payments when due. SECTION 15.04 : IMPLEMENTATION The Policy requires: 1. Payment of principal and interest on all outstanding debt in full and timely manner; 2. Incurrence of debt for those purposes permissible under State law and the home-rule charter of the Town; 3. Development, approval and financing of capital improvements in accordance with Town Code and the capital improvement budgeting process; 4. Structuring of principal and interest retirement schedules to: 1) achieve a low borrowing cost for the Town, 2) accommodate the debt service payments of existing debt, and 3) respond to perceptions of market demand. Shorter maturities shall always be encouraged to demonstrate to rating agencies that debt is being retired at a sufficiently rapid pace; 5. Selection of a method of sale that shall maximize the financial benefit to the Town; 6. Effective communication with bond rating agencies to ensure complete and clear understanding of the credit worthiness of the Town; and 7. Full, complete, and accurate disclosure of financial conditions and operating results in every financial report, bond prospectus and Annual Information Statement ("AIS"). All reports shall 317 Chapter 15, Page 3 Adopted June 2017 conform to guidelines issued by the Government Finance Officers Association ("GFOA"), Securities and Exchange Commission ("SEC"), and the Internal Revenue Service (IRS) to meet the disclosure needs of rating agencies, underwriters, investors, and taxpayers. SECTION 15.05 : STRUCTURE OF DEBT Debt service shall be structured to the greatest extent possible to: 1. Target projected cash flows and pledged revenues; 2. Minimize the impact on future tax levies; 3. Target a consistent and as rapid as feasible payment of principal; 4. Maintain a level overall annual debt service payment structure; and 5. Target the equal or the lesser of the useful life of the asset being financed, or the maximum legal maturity for the obligations issued to finance the acquisition and construction of the asset. A. Fixed Interest versus Variable Interest The Town generally issues fixed rate bonds primarily to protect the Town against interest rate risk. The Town has the option to issue variable rate bonds if market conditions warrant and Council approves it. B. Other Considerations Bonds are generally issued such that: 1. The average life is 20 years or less for general obligation bonds and revenue bonds, the Town may choose a longer term for revenue bonds for projects whose lives are greater than 20 years. 2. Debt service interest is paid in the first fiscal year after a bond sale, and principal is targeted to commence no later than the second fiscal year after the debt is issued. However, the Town may defer principal for a longer period of time in order to maintain a specific I&S tax rate or a certain level of debt service. 3. Call provisions for bond issues shall be made as short as possible consistent with the lowest interest cost to the Town. The targeted maximum length to call is 10 years. However, the Town may opt for a call date longer than 10 years in order to achieve the necessary goals of the particular issue. 318 Chapter 15, Page 4 Adopted June 2017 SECTION 15.06 : FINANCING ALTERNATIVES The Town shall develop a level of cash and debt funded capital improvement projects that provide the citizens with the desired amount of Town services at the lowest cost. Town staff shall assess all financial alternatives for funding capital improvements prior to issuing debt. Long-term general obligation debt, including certificates of obligation, or revenue bonds shall be issued to finance significant and desirable capital improvements. Proceeds of general obligation debt will be used only for the purposes approved by voters in bond elections or set forth in the notices of intent for certificates of obligation or to refund previously issued general obligation bonds, certificates of obligation or revenue bonds. All bonds shall be sold in accordance with applicable law. A. Pay-As-You-Go Financing Pay-as-you-go financing should be considered before issuing any debt. Pay-as-you go financing may include: intergovernmental grants from federal, state and other sources, current revenues or fund balances, private sector contributions, and public/private partnerships. Once the Town has determined that pay-as-you-go is not a feasible or sufficient financing option, the Town may use bonds, loans, or other debt financing sources as deemed appropriate by Town staff and approved by Council. B. General Obligation Bonds General obligation bonds may be used if the following criteria are met: 1. The size of the issuance is $1 million or above; 2. The GO bond funds are used for new and expanded facilities, major repair or renovations to existing facilities, or quality-of-life projects; 3. The useful life of the capital asset acquired/constructed/improved will be ten (10) years or more, or the funds will extend the useful life of an asset for more than ten (10) years; and 4. Voter authorization is given through approval in a bond election in accordance with State law. GO bonds may be used to fund quality-of-life projects that include, but are not limited to, the Town’s parks, libraries, non-public safety facilities, internet and entertainment, sports and amusement-type facilities. C. Certificates of Obligation COs will be issued for the following projects/acquisitions: 1. Finance permanent improvements and land acquisition; 2. Acquire equipment/vehicles; 319 Chapter 15, Page 5 Adopted June 2017 3. Leverage grant funding; 4. Renovate, acquire, construct facilities and facility improvements; 5. Construct street improvements; 6. Provide funding for master plans/studies; 7. Infrastructure projects (street and draining work) 8. Emergency Town facilities rehabilitation (storm water draining, etc.) 9. Major core service facilities (police, fire, streets, etc.) Notwithstanding the policy set forth herein, certificates of obligation or other long-term debt may be considered if the following criteria are met: 1. The need for the project is urgent and immediate; 2. The project(s) is necessary to prevent an economic loss to the Town; 3. Source of revenue is specific and can be expected to cover the additional debt; 4. The expected debt is the most cost effective financing option available. In addition, the average maturity of non-voter approved debt shall not exceed the average life of the project financed. Capital items shall have a value of at least $5,000 and a life of at least four years. D. Reimbursement Resolutions Reimbursement resolutions, if required for funds to be advanced prior to issuance of General Obligation bonds, may be used for projects funded through General and Certificate Obligation bonds. E. Certificates of Obligations - Enterprise Fund Certificates of obligation for an enterprise system will be limited to only those projects, which can demonstrate the capability to support the certificate debt either though its own revenues, or another pledged source other than ad valorem taxes and meet the same criteria as outlined in 15.06 above. 320 Chapter 15, Page 6 Adopted June 2017 F. Revenue Bonds Revenue bonds will be issued for projects that generate revenues that are sufficient to repay the debt. Except where otherwise required by state statutes, revenue bonds may be issued without voter approval and only in accordance with the laws of Texas. G. Other debt obligations The use of other debt obligations, permitted by law, including but not limited to public property finance act contractual obligations, pension obligation bonds; tax notes and lease purchase obligations will be reviewed on a case-by-case basis. The findings in 15.06 above will be considered for the use of these obligations. SECTION 15.07 : METHODS OF SALE The Town’s debt obligations may be sold by competitive or negotiated sale methods. The selected method of sale depends upon the option which is expected to result in the lowest cost and most favorable terms to the Town given the financial structure used, market conditions, and prior experience. When considering the method of sale, the Town may consider the following issues: 1. Financial conditions; 2. Market conditions; 3. Transaction-specific conditions; 4. Town-related conditions; 5. Risks associated with each method; 6. Complexity of the Issue – Municipal securities with complex security features require greater marketing and buyer education efforts on the part of the underwriter, to improve the investors’ willingness to purchase; 7. Volatility of Bond Yields – If municipal markets are subject to abrupt changes in interest rates, there may be a need to have some flexibility in the timing of the sale to take advantage of positive market changes or to delay a sale in the face of negative market changes; 8. Familiarity of Underwriters with the Town’s Credit Quality – If underwriters are familiar with the Town’s credit quality, a lower True Interest Cost (TIC) may be achieved. Awareness of the credit quality of the Town has a direct impact on the TIC an underwriter will bid on an issue. Therefore, where additional information in the form of presale marketing benefits the interest rate, a negotiated sale may be recommended. The Town strives to maintain an excellent bond rating. As a result, the Municipal Bond Market is generally familiar with the Town’s credit quality; and 321 Chapter 15, Page 7 Adopted June 2017 9. Size of the Issue – The Town may choose to offer sizable issues as negotiated sales so that pre-marketing and buyer education efforts may be done to more effectively promote the bond sale. A. Competitive Sale In a competitive sale, bonds are awarded in a sealed bid sale to an underwriter or syndicate of underwriters that provides the lowest TIC bid. TIC is defined as the rate, which will discount the aggregate amount of debt service payable over the life of the bond issue to its present value on the date of delivery. It is customary for bids to be submitted electronically through a secure website. B. Negotiated Sale In a negotiated sale, the Town chooses an underwriter or underwriting syndicate that is interested in reoffering a particular series of bonds to investors. The terms of the sale, including the size of the underwriter’s discount, date of sale, and other factors, are negotiated between the two parties. Although the method of sale is termed negotiated, individual components of the sale may be competitively bid. The components are subject to a market analysis and reviewed prior to recommendation by staff. Negotiated sales are more advantageous when flexibility in the sale date is needed or when less conventional bond structures are being sold. Negotiated sales are also often used when the issue is particularly large or if the sale of the debt issuance would be perceived to be more successful with pre-marketing efforts. C. Private Placement A private placement is a negotiated sale of debt securities to a limited number of selected investors including financial institutions, government agencies, or authorities. The Town may engage a placement agent to identify likely investors if deemed necessary. A private placement may be beneficial when the issue size is small, when the security of the bonds is somewhat weaker, or when a governmental lending agency or authority can provide beneficial interest rates or terms compared to financing in the public market. SECTION 15.08 : REFUNDING OF DEBT All forms of refunding debt shall be approved by Council in accordance with Town ordinances and the Department of Finance and Administration in accordance with state law. A. Advance Refunding Advanced refunding and forward delivery refunding transactions for savings may be considered when the net present value savings as a percentage of the par amount of refunded bonds is approximately three percent. 322 Chapter 15, Page 8 Adopted June 2017 B. Current Refunding Current refunding transactions issued for savings maybe considered when the net present value savings as a percentage of the par amount of refunded bonds is approximately three percent. C. Refunding for Debt Restructuring From time to time, the Town may also issue refunding debt for other purposes, rather than net present value savings, such as restructuring debt, changing covenants, or changing the repayment source of the bonds. SECTION 15.09 : DEBT LIMITS The total principal amount of general obligation bonds together with the principal amount of all other outstanding tax indebtedness of the Town will be targeted to not exceed six percent of the total assessed valuation of the Town's tax rolls. The Town will target an I&S tax rate that makes up 35% or less of the Town’s total tax rate (M&O tax rate plus I&S tax rate). The Enterprise Fund will target the net revenues available for debt service to exceed 125 times the outstanding revenue-backed debt service payments. SECTION 15.10: MATURITY LEVELS A. Revenue Debt The term of revenue debt shall not exceed the expected useful life of the capital asset being financed and in no case shall it exceed thirty years. B. General Obligation Debt The term of general obligation debt shall be targeted not to exceed twenty years. SECTION 15.11: MANAGEMENT OF DEBT SERVICE FUND A. Interest Earnings Interest earnings on bond and loan proceeds shall be used solely to fund direct or related capital expenditures, or to service current and future debt payments. 323 Chapter 15, Page 9 Adopted June 2017 B. Debt Service Reserves – General Obligation Bonds Debt service reserves for general obligation bonds shall not be required. C. Debt Service Reserves – Revenue Bonds Debt service reserves for revenue bonds shall be maintained at levels required by controlling bond ordinances. D. IRS Rules and Regulations The Town shall comply with all IRS rules and regulations including, but not limited to, arbitrage. SECTION 15.12: RATINGS Adherence to a debt management policy helps insure that the Town maintains the current or an improved bond rating in order to minimize borrowing costs and preserve access to credit. Toward that end, the Town will take the following steps. 1. Strive to maintain good relationships with bond rating agencies as well as disclose financial reports and information to these agencies and to the public. 2. Obtain a rating from at least one nationally recognized bond-rating agency on all issues being sold in the public market. 3. Make timely disclosure of annual financial information or other requested information to the rating agencies. SECTION 15.13: CONTINUING DISCLOSURE The Town will take all appropriate steps to comply with federal securities laws, including, but not limited to, Securities and Exchange Commission ("SEC") Rule 15c2 -12 the ("Rule"). The Town will make annual and event disclosure filings to the MSRB via EMMA as required by the Rule and its continuing disclosure undertakings. SECTION 15.14: SELECTION OF FINANCIAL ADVISOR The Town shall retain an independent financial advisor for advice on the structuring of new debt, financial analysis of various options, including refunding opportunities, the rating review process, the marketing and marketability of Town debt obligations, issuance and post- issuance services, the preparation of offering documents (each, an "Official Statement") and other services, as necessary. The Town will seek the advice of the financial advisor on an ongoing basis. The financial advisor will perform other services as defined by the agreement approved by the Town Council. The financial advisor will not bid on nor underwrite any Town debt issues in accordance with MSRB rules. 324 Chapter 15, Page 10 Adopted June 2017 SECTION 15.15: SELECTION OF BOND COUNSEL The Town shall retain bond counsel for legal and procedural advice on all debt issues. Bond counsel shall advise the Town Council in all matters pertaining to its bond ordinance(s) and /or resolution(s). No action shall be taken with respect to any obligation until a written instrument (e.g., Certificate for Ordinance or other legal instrument) has been prepared by the bond attorneys certifying the legality of the proposal. The bond attorneys shall prepare all ordinances and other legal instruments required for the execution and sale of any bonds issued which shall then be reviewed by the Town Attorney and the Director of Finance. The Town will also seek the advice of bond counsel on all other types of debt and on any other questions involving state law and federal tax or arbitrage law. Special counsel may be retained to protect the Town's interest in complex negotiations. The Town of Prosper Debt Management Policy was approved the 27th day of June, 2017. ___________ Harlan Jefferson, Town Manager 325 Chapter 16, Page 1 Adopted June 13, 2017 TOWN OF PROSPER ADMINISTRATIVE REGULATIONS CHAPTER 16: DEBT POST ISSUANCE POLICY SECTION 16.01: PURPOSE AND OVERVIEW It is the policy of the Town of Prosper to actively pursue the following Post-Issuance Tax Compliance Procedures (the "Procedures") to ensure that all applicable post-issuance requirements of federal income tax law are met to preserve the tax-exempt status of the Town's bonds. SECTION 16.02 : GENERAL PROCEDURES A. The Tax Compliance Certificate 1. The Tax Compliance Certificate ("Tax Certificate") issued for each bond issue describing the requirements and provisions of the Code must be followed in order to maintain the tax-exempt status of the interest on such bonds. 2. The Tax Certificate will contain the reasonable expectations of the Town at the time of issuance of the related bonds with respect to the use of the gross proceeds of such bonds and the assets to be financed or refinanced with the proceeds thereof. B. Procedures The procedures supplement and support the covenants and representations made by the Town in the Tax Certificate related to specific issues of tax-exempt bonds. In order to comply with the covenants and representations set forth in the bond documents and in the Tax Certificate the Town will monitor all Town bond issues using the post issuance compliance requirements. SECTION 16.03 : DESIGNATION OF RESPONSIBLE PERSON The Town Finance Director shall maintain an inventory of bonds and assets financed which contains the pertinent data to satisfy the Town's monitoring responsibilities. Any transfer, sale or other disposition of bond-financed assets shall be reviewed and approved by the Town Council, in accordance with state law and the Town’s ordinances. SECTION 16.04 : EXTERNAL ADVISORS/DOCUMENTATION The Town shall consult with bond counsel and other legal counsel and advisors as needed throughout the issuance process to identify requirements and to establish procedures necessary or appropriate so that the bonds will continue to qualify for tax-exempt status. Those 326 Chapter 16, Page 2 Adopted June 13, 2017 requirements and procedures shall be documented in the Tax Certificate and/or other documents finalized at or before issuance of the bonds. Those requirements and procedures shall include future compliance with applicable arbitrage rebate requirements and all other applicable post-issuance requirements of federal tax law throughout (and in some cases beyond) the term of the bonds. 1. The Town also shall consult with bond counsel and other legal counsel and advisors as needed following issuance of the bonds to ensure that all applicable post-issuance requirements are met. This shall include, without limitation, consultation in connection with future long-term contracts with private parties for the use of bond- financed or refinanced assets. 2. The Town shall engage expert advisors (a "Rebate Service Provider") to assist in the calculation of the arbitrage rebate payable with respect to the investment of the bond proceeds, unless the Tax Certificate documents that arbitrage rebate will not be applicable to an issue of bonds. 3. Unless otherwise provided by the resolution or other authorizing documents relating to the bonds, unexpended bond proceeds shall be held in a segregated bond account. The investment of bond proceeds shall be managed by the Town. The Town shall prepare regular, periodic statements regarding the investments and transactions involving bond proceeds. SECTION 16.05: ARBITRAGE REBATE AND YIELD Unless the Tax Certificate documents that arbitrage rebate will not be applicable to an issue of bonds, the Town shall be responsible for: 1. Engaging, by contract, the services of a Rebate Service Provider, procured in accordance with State law and Town ordinances. 2. Providing to the Rebate Service Provider, as may be requested, additional documents and information pertaining to the expenditure of proceeds from each bond issue being annually reviewed. 3. Monitoring the services of the Rebate Service Provider. 4. Assuring payment of the required rebate amounts, if any, no later than sixty (60) days after each five (5) year anniversary of the issue date of the bonds, and no later than sixty (60)days after the last bond of each issue is redeemed. 5. During the construction period of each capital project financed in whole or in part by bonds, monitoring the investment and expenditure of bond proceeds and consulting with the Rebate Service Provider to determine compliance with the applicable exceptions with any arbitrage rebate requirements. 6. Retaining copies of all arbitrage reports and account statements as described below under "Record Keeping Requirements.” 327 Chapter 16, Page 3 Adopted June 13, 2017 SECTION 16.06: USE OF BOND PROCEEDS AND BOND-FINANCED OR REFINANCED ASSETS The Town, in the Tax Certificate and/or other documents finalized at or before the issuance of the bond, shall be responsible for the following tasks: 1. Monitoring the use of bond proceeds and the use of bond-financed or refinanced assets (e.g. facilities, furnishing or equipment) throughout the term of the bonds to ensure compliance with covenants and restrictions set forth in the Tax Certificate. 2. Maintaining records identifying the capital assets or portion of capital assets that are financed or refinanced with proceeds of the bonds, including a final allocation of bond proceeds as described below under "Record Keeping Requirements.” 3. Consulting with bond counsel and other legal counsel and advisors in the review of any contracts or arrangements involving private use of bond-financed or refinanced assets to ensure compliance with all covenants and restrictions set forth in the Tax Certificate. 4. Maintaining records for any contracts or arrangements involving the use of bond- financed or refinanced assets as described below under "Record Keeping Requirements.” 5. To the extent that the Town discovers that any applicable tax restrictions regarding use of the bond proceeds and bond-financed or refinanced assets may have or may be violated, consulting promptly with bond counsel and other legal advisors to determine a course of action to remediate all nonqualified bonds, if such counsel advises that a remedial action is necessary. SECTION 16.07: RECORD KEEPING REQUIREMENT The Town shall be responsible for maintaining the following documents for the term of the issuance of bonds (including refunding bonds, if any) plus at least three years. 1. A copy of the bond closing transcript(s) and other relevant documentation delivered to the Town at or in connection with closing of the issuance of bonds, including any elections made by the Town in connection therewith. 2. A copy of all material documents relating to capital expenditures financed or refinanced by bond proceeds, including (without limitation) construction contracts, purchase orders, invoices, requisitions and payment records, draw requests for bond proceeds and evidence as to the amount and date for each draw down of bond proceeds, as well as documents relating to costs paid or reimbursed with bond proceeds and records identifying the asset or portion of assets that are financed or refinanced with bond proceeds, including a final allocation of bond proceeds. 3. A copy of all contracts and arrangements involving the use of bond-financed or refinanced assets. 328 Chapter 16, Page 4 Adopted June 13, 2017 4. A copy of all records of investments, investment agreements, arbitrage reports and underlying documents in connection with any investment agreements, and copies of all bidding documents, if any. [Paying agent account statements, bank statements for reserve funds, etc.] The Town of Prosper Debt Post Issuance Policy was approved the 13th day of June, 2017. ___________ Harlan Jefferson, Town Manager 329 Town Staff Town Manager's Office Harlan Jefferson, Town Manager Chuck Springer, Executive Director of Administrative Services Town Secretary's Office Melissa Lee, Town Secretary Finance Betty Pamplin, Finance Director Human Resources James Edwards, Human Resources Director Information Technology Leigh Johnson, Information Technology Director Communications Robyn Battle, Executive Director of Community Services Municipal Court Celia O'Dell, Court Administrator Police Doug Kowalski, Police Chief Fire Stuart Blasingame, Fire Chief Infrastructure Services Development Services John Webb, Development Services Director Public Works Frank Jaromin, Public Works Director Parks and Recreation Dudley Raymond, Parks and Recreation Director Library Leslie Scott, Library Director Engineering Hulon Webb, Director of Engineering Services Consultants Auditors Pattillo, Brown, & Hill ‐ John K. Manning, Partner Bond Counsel McCall, Parkhurst & Horton LLP ‐ Dan Culver Town Attorney Brown & Hofmeister LLP ‐ Terry Welch Financial Advisors Hilltop Securities, Inc ‐ Jason Hughes Risk Management TML Intergovernmental Risk Pool Town Staff and Consultants Rebecca Zook, Executive Director of Infrastructure Services 330 1102 1.16 PROPOSED TAX RATE NO-NEW REVENUE TAX RATE VOTER-APPROVAL TAX RATE $0.520000 per $100 $0.515548 per $100 $0.550300 per $100 Ray Smith Jeff Hodges Craig Andres FOR: Jason Dixon Curry Vogelsang Jr. Meigs Miller Marcus Ray AGAINST: PRESENT and not voting: ABSENT: The 86th Texas Legislature modified the manner in which the voter-approval tax rate is calculated to limit the rate of growth of property taxes in the state. The following table compares the taxes imposed on the average residence homestead by Town of Prosper last year to the taxes proposed to be imposed on the average residence homestead by Town of Prosper this year: Total Tax Rate (per $100 of value) Average homestead taxable value Tax on average homestead Total tax levy on all properties 2019 $0.520000 $488,699 $2,541 $23,376,858 For assistance with tax calculations, please contact the tax assessor for Town of Prosper at 972-547-5020 or taxassessor@collincountytx.gov, or visit www.collincountytx.gov for more information. 2020 $0.520000 $471,822 $2,453 $25,755,992 Change decrease of $0.00 or 0.00% decrease of -3.45% decrease of -$88 or -3.45% increase of $2,379,134 or 10.18% NOTICE OF PUBLIC HEARING ON TAX INCREASE A tax rate of $0.520000 per $100 valuation has been proposed by the governing body of Town of Prosper. The no-new-revenue tax rate is the tax rate for the 2020 tax year that will raise the same amount of property tax revenue for Town of Prosper from the same properties in both the 2019 tax year and the 2020 tax year. The voter-approval tax rate is the highest tax rate that Town of Prosper may adopt without holding an election to seek voter approval of the rate. The proposed tax rate is greater than the no-new-revenue tax rate. This means that Town of Prosper is proposing to increase property taxes for the 2020 tax year. A public hearing on the proposed tax rate will be held on September 08, 2020 at 5:45 PM at Town of Prosper Town Hall, 250 W. First Street, Prosper, TX 75078. The proposed tax rate is not greater than the voter-approval tax rate. As a result, Town of Prosper is not required to hold an election at which voters may accept or reject the proposed tax rate. However, you may express your support for or opposition to the proposed tax rate by contacting the members of the governing body of Town of Prosper at their offices or by attending the public meeting mentioned above. YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS FOLLOWS: property tax amount=(tax rate) X (taxable value of your property)/100 The members of the governing body voted on the proposed tax increase as follows: 331 Accounting System:  The total structure of records and procedures which discover, record, classify, and report  information on the financial position and operations of a governmental unit or any of its funds, balanced  account groups, and organizational components.  Sometimes referred to as Chart of Accounts and/or Account  Classification System. Accounts Receivable:  Amounts owing on open account from private persons, firms, or corporations for goods  and services furnished by a governmental unit (but not including amounts due from other funds of the same  governmental unit).   Accrual Basis:  The basis of accounting under which revenues are recorded when earned and expenditures are  recorded as soon as they result in liabilities for benefits received, notwithstanding that the receipt of the  revenue or the payment of the expenditure may take place, in whole or in part, in another accounting period.   See also Accrue and Levy. Accrue:  To record revenues when earned and to record expenditures as soon as they result in liabilities for  benefits received, notwithstanding that the receipt of the revenue or payment of the expenditure may take  place, in whole or in part, in another accounting period.  See also Accrual Basis, Accrued Expenses, and  Accrued Revenue. Accrued Expenses:  Expenses incurred during the current account period but which are not payable until a  subsequent accounting period.  See also Accrual Basis and Accrue. Accrued Interest on Investments Purchased:  Interest accrued on investments between the last interest  payment date and the date of purchase.  The account is carried as an asset until the first interest payment date  after date of purchase.  At that time an entry is made debiting cash and crediting the Accrued Interest on  Investments Purchased account for the amount of interest purchased and an Interest Earnings account for the  balance. Accrued Interest Payable:  A liability account which represents the amount of interest accrued at the balance  sheet date but which is not due until a later date. Accrued Revenue:  Revenue earned during the current accounting period but which is not collected until a  subsequent accounting period.  See also Accrual Basis and Accrue. Activity:  A specific and distinguishable line of work performed by one or more organizational components of a  governmental unit for the purpose of accomplishing a function for which the governmental unit is responsible.   For example, "Code Enforcement" is an activity performed in the discharge of the "Public Safety" function.  See  also Function. Activity Classification: A grouping of expenditures on the basis of specific lines of work performed by  organization units. Ad Valorem: In proportion to value.  A basis for levy of taxes upon property. Allocate:  To divide a lump‐sum appropriation into parts which are designated for expenditure by specific  organization units and/or for specific purposes, activities, or objects.  See also Allocation. Allocation:  A part of a lump‐sum appropriation which is designated for expenditure by specific organization  units and/or for special purposes, activities, or objects.  See also Allocate. Glossary 332 Glossary Allot:  To divide an appropriation into amounts which may be encumbered or expended during an allotment  period.  See also Allotment and Allotment Period. Allotment:  A part of an appropriation which may be encumbered or expended during an allotment period.   See also Allot and Allotment Period. Allotment Period:  A period of time less than one fiscal year in length during which an allotment is effective.   Bimonthly and quarterly allotment periods are most common.  See also Allot and Allotment. Appraisal:  (1) The act of appraising.  See Appraise.  (2) The estimated value resulting from such action. Appraise:  To make an estimate of value, particularly of the value of property.   Note:  If the property is valued for purposes of taxation, the less inclusive term "assess" is substituted for the  above term. Appropriation:  An authorization granted by a legislative body to make expenditures and to incur obligations  for specific purposes.  An appropriation is limited in amount to the time it may be expended. Assess:  To value property officially for the purpose of taxation. Note:  The term is also sometimes used to denote the levy of taxes, but such usage is not correct because it  fails to distinguish between the valuation process and the tax levy process. Assessed Valuation:  A valuation set upon real estate or other property by a government as a basis for levying  taxes. Assessment:  (1) The process of making the official valuation of property for purposes of taxation.  (2) The  valuation placed upon property as a result of this process. Assessment Roll: In the case of real property, the official list containing the legal description of each parcel of  property and its assessed valuation.  The name and address of the last known owner are also usually shown.   In the case of personal property, the assessment roll is the official list containing the name and address of the  owner, a description of the personal property, and its assessed value. Assets:  Property owned by a governmental unit, which has a monetary value. Audit:  The examination of documents, records, reports, systems of internal control, accounting and financial  procedures, and other evidence for one or more of the following purposes: (a) To ascertain whether the statements prepared from the accounts present fairly the financial posiƟon  and the results of financial operations of the constituent funds and balanced account groups of the  governmental unit in accordance with generally accepted accounting principals applicable to governmental  units and on a basis consistent with that of the preceding year. (b) To determine the propriety, legality, and mathemaƟcal accuracy of a governmental unit's financial  transactions. (c) To ascertain the stewardship of public officials who handle and are responsible for the financial  resources of a governmental unit. Audit Report:  The report prepared by an auditor covering the audit or investigation made by him or her.  As a  rule, the report should include:   333 Glossary (a) a statement of the scope of the audit;  (b) explanatory comments (if any) concerning excepƟons by the auditor as to applicaƟon of generally  accepted auditing standards;  (c) opinions;  (d) explanatory comments (if any) concerning verificaƟon procedures;  (e) financial statements and schedules; and  (f) someƟmes staƟsƟcal tables, supplementary comments, and recommendaƟons.  The auditor's  signature follows item (c) or (d). Balance Sheet:  A statement which discloses the assets, liabilities, reserves, and equities of a fund or  governmental unit at a specified date, properly classified to exhibit financial position of the fund or unit at that  date. Note:  If a single balance sheet is prepared for several funds, it must be in columnar or sectional form so as to  exhibit the accounts of each fund and balanced account group, individually. Bond:  A written promise, generally under seal, to pay a specified sum of money, called the face value or  principal amount, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate,  usually payable periodically.   Note:  The difference between a note and a bond is that the latter usually runs for a longer period of time and  requires greater legal formality. Bond Fund:  A fund formerly used to account for the proceeds of general obligation bond issues. Such  proceeds are now accounted for in a Capital Projects Fund. Bond Ordinance or Resolution:  An ordinance or resolution authorizing a bond issue. Bonded Debt:  The portion of indebtedness represented by outstanding bonds. Bonds Authorized and Un‐issued:  Bonds which have been legally authorized but not issued and which can be  issued and sold without further authorization. Note:  This term should not be confused with the term "margin of borrowing power" or "legal debt margin,"  either one of which represents the difference between the legal debt limit of a governmental unit and the debt  outstanding against it. Bonds Issued:  Bonds sold. Budget:  A plan of financial operation embodying an estimate of proposed expenditures for a given period and  the proposed means of financing them.  Used without any modifier, the term usually indicates a financial plan  for a single fiscal year. Note:  The term "budget" is used in two senses in practice.  Sometimes it designates the financial plan  presented to the appropriating body for adoption and sometimes the plan finally approved by that body.  It is  usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it  has been approved by the appropriating body.  See also Current Budget, Capital Budget, and Capital Program. 334 Glossary Budget Document:  The instrument used by the budget‐making authority to present a comprehensive financial  program to the appropriating body.  The budget document usually consists of three parts.  The first part  contains a message from the budget‐making authority, together with a summary of the proposed expenditures  and the means of financing them.  The second part consists of schedules supporting the summary.  These  schedules show in detail the information as to past years' actual revenues, expenditures, and other data used  in making the estimates.  The third part is composed of drafts of the appropriation, revenue, and borrowing  measures necessary to put the budget into effect. Budget Message:  A general discussion of the proposed budget as presented in writing by the budget‐making  authority to the legislative body.  The budget message should contain an explanation of the principal budget  items, an outline of the governmental unit's experience during the past period and its financial status at the  time of the message, and recommendations regarding the financial policy for the coming period. Budgetary Accounts:  Those accounts which reflect budgetary operations and condition, such as estimated  revenues, appropriations, and encumbrances, as distinguished from proprietary accounts. See also  Proprietary Accounts. Budgetary Control:  The control or management of a governmental unit or enterprise in accordance with an  approved budget for the purpose of keeping expenditures within the limitation of available appropriations and  available revenues. Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal  period.  It is usually a part of the current budget.  If a Capital Program is in operation, it will be the first year  thereof.  A Capital Program is sometimes referred to as a Capital Budget.  See also Capital Program. Capital Expenditures: See Capital Outlays. Capital Improvement Program: See Capital Program. Capital Outlays: Expenditures, which result in the acquisition of or addition to fixed assets. Capital Program: A plan for capital expenditures to be incurred each year over a fixed period of years to meet  capital needs arising from the long‐term work program, or otherwise.  It sets forth each project or other  contemplated expenditure in which the government is to have a part and specifies the full resources estimated  to be available to finance the projected expenditures. Capital Projects Fund:  A fund created to account for financial resources to be used for the acquisition or  construction of major capital facilities and/or designated fixed assets (other than those financed by special  assessment, trust, special revenue, and enterprise funds).  See also Bond Fund. Cash:  Currency, coin, checks, postal and express money orders, and bankers' drafts, on hand or on deposit  with an official or agent designated as custodian of cash and bank deposits. Cash Basis:  The basis of accounting under which revenues are recorded when received in cash and  expenditures are recorded when paid. Chart of Accounts:  The classification system used to organize the accounting for various funds. Clearing Account:  An account used to accumulate total charges or credits for the purpose of distributing them  later among the accounts to which they are allocated or for the purpose of transferring the net differences to  the proper account. 335 Glossary Coding:  A system of numbering or otherwise designating accounts, entries, invoices, vouchers, etc., in such a  manner that the symbol used quickly reveals certain required information.  See also Symbolization. Combination Bond:  A bond issued by a governmental unit which is payable from the revenues of a  governmental enterprise, but which is also backed by the full faith and credit of the governmental unit. Combined Balance Sheet:  A single balance sheet which displays the individual balance sheets of each class of  funds and the balanced account groups of a governmental unit in separate, adjacent columns. Note:  There are no interfund elimination or consolidations in a combined balance sheet for a governmental  unit. Contingent Fund: Assets or other resources set aside to provide for unforeseen expenditures or for anticipated  expenditures of uncertain amounts. Note:  The term should not be used to describe a reserve for contingencies.  The latter is set aside out of the  fund balance of a fund but does not constitute a separate fund.  Similarly, an appropriation is not a fund. Coverage:  See Net Revenue Available for Debt Service.  Current:  A term which, when applied to budgeting and accounting, designates the operations of the present  fiscal period as opposed to past or future periods. Current Budget: The annual budget prepared for and effective during the present fiscal year; or, in the case of  some state governments, the budget for the present biennium. Current Funds:  Funds the resources of which are expended for operating purposes during the current fiscal  period.  In its usual application in plural form, it refers to General, Special Revenue, Debt Service, and  Enterprise Funds of a governmental unit.  In the singular form, the current fund is synonymous with the  general fund.  See also General Fund. Current Liabilities:  Liabilities which are payable within a relatively short period of time, usually no longer than  a year. Current Revenue: Revenues of a governmental unit that are available to meet expenditures of the current  fiscal year.  See Revenue. Current Taxes:  (1) Taxes levied and becoming due during the current fiscal period, from the time the amount  of the tax levy is first established to the date on which a penalty for nonpayment is attached.  (2) Taxes levied  in the preceding fiscal period but becoming due in the current fiscal period, from the time they become due  until a penalty for nonpayment is attached. Current Year's Tax Levy:  Taxes levied for the current fiscal period. Data Processing:  (1) The preparation and handling of information and data from source media through  prescribed procedures to obtain such end results as classification, problem solution, summarization, and  reports.  (2) Preparation and handling of financial information wholly or partially by mechanical or electronic  means.  See also Electronic Data Processing (EDP). Debt:  An obligation resulting from the borrowing of money or from the purchase of goods and services.  Debts  of governmental units include bonds, time warrants, notes, and floating debt.  See also Bond, Notes Payable,  Long‐Term Debt, and General Long‐Term Debt. 336 Glossary Debt Limit: The maximum amount of gross or net debt that is legally permitted. Debt Service Fund: A fund established to finance and account for the payment of interest and principal on all  general obligation debt, serial and term, other than that payable exclusively from special assessments and  revenue debt issued for and serviced by a governmental enterprise.  Formally called a Sinking Fund. Debt Service Fund Requirements:  The amounts of revenue which must be provided for a debt service fund so  that all principal and interest payments can be made in full on schedule. Deficit:  (1) The excess of the liabilities and reserves of a fund over its assets.  (2) The excess of expenditures  over revenues during an accounting period; or, in the case of Enterprise and Intragovernmental Service Funds,  the excess of expense over income during an accounting period. Delinquent Taxes: Taxes remaining unpaid on and after the date on which a penalty for nonpayment is  attached.  Even though the penalty may be subsequently waived and a portion of the taxes may be abated or  canceled, the unpaid balances continue to be delinquent taxes until abated, canceled, paid, or converted into  tax liens. Note:  The term is sometimes limited to taxes levied for the fiscal period or periods preceding the current one,  but such usage is not entirely correct.  See also Current Taxes, Current Year's Tax Levy, and Prior Years' Tax  Levies. Deposit:  (1) Money placed with a banking or other institution, or with a person either as a general deposit  subject to check or as a special deposit made for some specified purpose.  (2) Securities lodged with a banking  or other institution or with a person for some particular purpose.  (3) Sums deposited by customers for electric  meters, water meters, etc., and by contractors and others to accompany and guarantee their bids. Depreciation:  (1) Expiration of the service life of fixed assets, other than wasting assets, attributable to wear  and tear through use and lapse of time, obsolescence, inadequacy, or other physical elements for functional  causes. (2) The portion of the cost of a fixed asset charged as an expense during a particular period. Note:  The cost of a fixed asset is prorated over the estimated service life of such asset and each period is  charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense.  In  governmental accounting, depreciation may be recorded in proprietary funds and trust funds where expenses,  net income, and/or capital maintenance are measured. Direct Debt: The debt that a governmental unit has incurred in its own name, or assumed through the  annexation of territory or consolidation with another governmental unit.  See also Overlapping Debt. Direct Expense:  Those expenses which can be charged directly as a part of the cost of a product or service, or  of a department or operating unit, as distinguished from overhead and other indirect costs which must be  prorated among several products or services, departments, or operating units. Due to Fiscal Agent: Amounts due to fiscal agents, such as commercial banks, for servicing a governmental  unit's maturing interest and principal payments on indebtedness. Effective Interest Rate:  The rate of earning on a bond investment based on the actual price paid for the bond,  the coupon rate, the maturity date, and the length of time between interest dates, in contrast with the nominal  interest rate. Electronic Data Processing (EDP): Data processing by means of high‐speed electronic equipment.  See also  Data Processing. 337 Glossary Encumbrances:  Obligations in the form of purchase orders, contracts, or salary commitments which are  chargeable to an appropriation and for which a part of the appropriation is reserved.  They cease to be  encumbrances when paid or when the actual liability is set up. Enterprise Debt: Debt that is to be retired primarily from the earnings of publicly owned and operated  enterprises.  See also Revenue Bonds. Enterprise Fund: A fund established to finance and account for the acquisition, operation, and maintenance of  governmental facilities and services that are entirely or predominantly self‐supporting by user charges.   Examples of enterprise funds are those for water, gas, and electric utilities, swimming pools, airports, parking  garages, and transit systems. Equipment:  Tangible property of a more or less permanent nature (other than land, buildings, or  improvements other than buildings) which is useful in carrying on operations.  Examples are machinery, tools,  trucks, cars, furniture, and furnishings. Estimated Revenue:  For revenue accounts kept on an accrual basis, this term designates the amount of  revenue estimated to accrue during a given period regardless of whether or not it is all to be collected during  the period.  For revenue accounts kept on a cash basis, the term designates the amount of revenue estimated  to be collected during a given period.  Under the modified accrual basis recommended for some funds by the  Governmental Accounting Standards Board, estimated revenues include both cash and accrual basis revenues.   See also Cash Basis, Accrual Basis, and Modified Accrual Basis. Expenditures:  Where the accounts are kept on the accrual basis or the modified accrual basis, this term  designates the cost of goods delivered or services rendered, whether paid or unpaid, including expenses,  provision for debt retirement not reported as a liability of the fund from which retired, and capital outlays.  Where the accounts are kept on the cash basis, the term designates only actual cash disbursements for these  purposes. Note: Encumbrances are not expenditures. Expenses:  Charges incurred, whether paid or unpaid, for operation, maintenance, interest, and other charges  which are presumed to benefit the current fiscal period. Note: Legal provisions sometimes make it necessary to treat charges whose benefits extend over future  periods as expenses.  For example, purchase of materials and supplies which may be used over a period of  more than one year and payments for insurance which is to be in force for a period longer than one year  frequently must be charged in their entirety to the appropriation of the year in which they are incurred and  classified as expenses of that year, even though their benefits extend also to other periods. Fiduciary Fund Types:  The trust and agency funds used to account for assets held by a government unit in a  trustee capacity or as an agent for individuals, private organizations, other government units and/or other  funds. Fiscal Period:  Any period at the end of which a governmental unit determines its financial position and the  results of its operations. Fiscal Year: A twelve‐month period of time to which the annual budget applies and at the end of which a  governmental unit determines its financial position and the results of its operations. Fixed Assets:  Assets of a long‐term character which are intended to continue to be held or used, such as land,  buildings, machinery, furniture, and other equipment.   Note: The term does not indicate the immobility of an asset, which is the distinctive character of  "fixture." 338 Glossary Fixed Charges: Expenses (the amount of which is set by agreement).  Examples are interest, insurance, and  contributions to pension funds. Fixtures:  Attachments to buildings that are not intended to be removed and which cannot be removed  without damage to the latter.   Note: Those fixtures with a useful life presumed to be as long as that of the building itself, are considered a  part of such building; all others are classified as equipment. Force Account Method:  A method employed in the construction and/or maintenance of fixed assets whereby  a governmental unit's own personnel are used instead of an outside contractor.   Note: This method also calls for the purchase of materials by the governmental unit and the possible use of its  own equipment, but the distinguishing characteristic of the force account method is the use of the unit's own  personnel. Franchise:  A special privilege granted by a government permitting the continuing use of public property, such  as city streets, and usually involving the elements of monopoly and regulation. Full Faith and Credit:  A pledge of the general taxing power for the payment of debt obligations.  Note: Bonds carrying such pledges are usually referred to as general obligation bonds or full faith and credit  bonds. Function:  A group of related activities aimed at accomplishing a major service or regulatory program for which  the Town is responsible.  For example, public safety is a function. Functional Classification:  A grouping of expenditures on the basis of the principal purposes for which they are  made.  Examples are public safety, public health, public welfare, etc.  See also Activity Classification and Object  Classification. Fund:  An independent fiscal and accounting entity with a self‐balancing set of accounts recording cash and/or  other resources, together with all related liabilities, obligations, reserves, and equities which are segregated for  the purpose of carrying on specific activities or attaining certain objectives in accordance with special  regulations, restrictions, or limitations. Fund Accounts:  All accounts necessary to set forth the financial operations and financial condition of a fund.   Note: Sometimes the term is used to denote budgetary accounts as distinguished from proprietary accounts,  but such usage is not recommended. Fund Balance: The excess of the assets of a fund over its liabilities and reserves, except in the case of funds  subject to budgetary accounting where, prior to the end of a fiscal period, it represents the excess of the fund's  assets and estimated revenues for the period over its liabilities, reserves, and appropriations for the period. Fund Balance Sheet:  A balance sheet for a single fund.  See Fund and Balance Sheet. Fund Group: A group of funds that are similar in purpose and character.  For example, several special revenue  funds constitute a fund group. Funding:  The conversion of floating debt or time warrants into bonded debt. Funding Bonds:  Bonds issued to retire outstanding floating debt and to eliminate deficits. General Audit: An audit made at the close of a normal accounting period, which covers all of the funds and  balanced account groups of a governmental unit.  Such audits may involve some detailed verification, as  determined by the professional judgment of the auditor, but usually they are based on appropriate tests and  checks.  See also Special Audit. 339 Glossary General Fixed Assets: Those fixed assets of a governmental unit that are not accounted for in Enterprise, Trust,  or Intragovernmental Service Funds. General Fixed Assets Group of Accounts:  A self‐balancing group of accounts set up to account for the general  fixed assets of a governmental unit.  See General Fixed Assets. General Fund: A fund used to account for all transactions of a governmental unit that are not accounted for in  another fund.   Note: The General Fund is used to account for the ordinary operations of a governmental unit that are  financed from taxes and other general revenues. General Long‐Term Debt:  Long‐term debt legally payable from general revenues and backed by the full faith  and credit of a governmental unit.  See Long‐Term Debt. General Obligation Bonds:  Bonds for whose payment the full faith and credit of the issuing body are pledged.   More commonly, but not necessarily, general obligation bonds are considered to be those payable from taxes  and other general revenues.  See also Full Faith and Credit. General Revenue:  The revenues of a governmental unit other than those derived from and retained in an  enterprise. Note: If a portion of the net income in an enterprise fund is contributed to another non‐enterprise fund, such  as the General Fund, the amounts transferred constitute general revenue of the governmental unit. Goal:  A statement of broad direction, purpose or intent based on the need of the community.  A goal is  general and timeless; that is, it is not concerned with a specific achievement in a given period. Governmental Accounting:  The composite activity of analyzing, recording, summarizing, reporting, and  interpreting the financial transactions of governmental units and agencies. Governmental Fund Types:  Funds used to account for the acquisition, use and balances of expendable  financial resources and the related current liabilities ‐ except those accounted for in proprietary funds and  fiduciary funds.  In essence, these funds are accounting segregations of financial resources.  Expendable assets  are assigned to a particular governmental fund type according to the purposes for which they may or must be  used.  Current liabilities are assigned to the fund type from which they are to be paid.  The difference between  the assets and liabilities of governmental fund types is referred to as fund balance.  The measurement focus in  these fund types is on the determination of financial position and changes in financial position (sources, uses  and balances of financial resources), rather than on net income determination.  The statement of revenues,  expenditures and changes in fund balance is the primary governmental fund type operating statement.  It may  be supported or supplemented by more detailed schedules of revenues, expenditures, transfers and other  changes in fund balance.   Grant:  A contribution by one governmental unit to another.  The contribution is usually made to aid in the  support of a specified function (for example, public safety), but it is sometimes also for general purposes. Gross Bonded Debt:  The total amount of direct debt of a governmental unit represented by outstanding  bonds before deduction of any assets available and earmarked for their retirement.  See also Direct Debt. Improvements:  Buildings, other structures, and other attachments or annexations to land which are intended  to remain so aƩached or annexed, such as sidewalks, trees, drives, tunnels, drains, and sewers. Note:  Sidewalks, curbing, sewers, and highways are sometimes referred to as "betterments," but the term  improvements other than buildings is preferred. 340 Glossary Improvements Other Than Buildings: A fixed asset account that reflects the acquisition value of permanent  improvements, other than buildings, which add value to land.  Examples of such improvements are fences,  retaining walls, sidewalks, pavements, gutters, tunnels, and bridges.  If the improvements are purchased or  constructed, this account contains the purchase or contract price.  If improvements are obtained by gift, it  reflects the appraised value at time of acquisition. Income:  A term used in accounting for governmental enterprises to represent the excess of revenues earned  over the expenses incurred in carrying on the enterprise's operations.  It should not be used without an  appropriate modifier, such as Operating, Non‐operating, or Net.   Note:  The term Income should not be used in lieu of Revenue in non‐enterprise funds. Interfund Accounts:  Accounts in which transactions between funds are reflected.  See Interfund Transfers. Interfund Transfers:  Amounts transferred from one fund to another. Intergovernmental Revenues: Revenue received from other governments in the form of grants, shared  revenues, or payments in lieu of taxes. Interim Borrowing:  (1) Short‐term loans to be repaid from general revenues during the course of a fiscal year.   (2) Short‐term loans in anticipation of tax collections or bond issuance. Internal Control:  A plan of organization under which employees' duties are so arranged and records and  procedures so designed as to make it possible to exercise effective accounting control over assets, liabilities,  revenues, and expenditures.  Under such a system, the work of employees is subdivided so that no single  employee performs a complete cycle of operations.  Thus, for example, an employee handling cash would not  post the accounts receivable records.  Moreover, under such a system, the procedures to be followed are  definitely laid down and require proper authorizations by designated officials for all actions to be taken. Internal Service Fund: A fund established to finance and account for services and commodities furnished by a  designated department or agency to other departments and agencies within a single governmental unit.   Amounts expended by the fund are restored thereto either from operating earnings or by transfers from other  funds, so that the original fund is kept intact.   Inventory:  A detailed list showing quantities, descriptions, and values of property, and frequently also lists  units of measure and unit prices. Inventory of Supplies:  The cost value of supplies on hand. Investments:  Securities and real estate held for the production of income in the form of interest, dividends,  rentals, or lease payments.  The term does not include fixed assets used in Town operations. Judgment:  An amount to be paid or collected by a governmental unit as the result of a court decision,  including a condemnation award in payment for private property taken for public use. Judgments Payable:  Amounts due to be paid by a governmental unit as the result of court decisions, including  condemnation awards in payment for private property taken for public use. Land:  A fixed asset account that reflects the value of land owned by a governmental unit.  If land is purchased,  this account shows the purchase price and costs such as legal fees, filling and excavation costs, and the like,  which are incurred to put the land in condition for its intended use. If land is acquired by gift, the account  reflects the estimated fair value at the time of acquisition. 341 Glossary Legal Investments:  Investments which governmental units are permitted to make by law. Levy:  (Verb) To impose taxes, special assessments, or service charges for the support of governmental  activities.  (Noun) The total amount of taxes, special assessments, or service charges imposed by a  governmental unit. Liabilities:  Debt or other legal obligations arising out of transactions in the past which must be liquidated,  renewed, or refunded at some future date.   Note: The term does not include encumbrances. Long‐Term Debt: Debt with a maturity of more than one year after the date of issuance. Machinery and Equipment:  See Equipment. Maintenance:  The upkeep of physical properties in condition for use or occupancy.  Examples are the  inspection of equipment to detect defects and the making of repairs. Modified Accrual Basis: A system under which some accruals, usually costs, are recorded but others, usually  revenues, are not.  The extent of modification varies in practice, depending upon the accountant's judgment. Municipal:  In its broadest sense, an adjective that denotes the state and all subordinate units of government.   In a more restricted sense, an adjective that denotes a city or town, as opposed to other units of local  government. Municipal Bond: A bond issued by a state or local government unit.   Municipal Corporation:  A body politic and corporate established pursuant to state authorization for the  purpose of providing governmental services and regulations for its inhabitants.  A municipal corporation has  defined boundaries and a population, and is usually organized with the consent of its residents.  It usually has  a seal and may sue and be sued. Net Bonded Debt:  Gross bonded debt less any cash or other assets available and earmarked for its retirement. Net Income:  A term used in accounting for governmental enterprises to designate the excess of total revenues  over total expenses for an accounting period.   See also Income, Operating Revenues, Operating Expenses,  Non‐operating Income, and Non‐operating Expenses. Net Revenue Available for Debt Service:  Gross operating revenues of an enterprise, less operating and  maintenance expenses, yet exclusive of depreciation and bond interest.  "Net Revenue" as thus defined  computes "coverage" on revenue bond issues.   Note: Under the laws of some states and the provisions of some revenue bond indentures, net revenues used  for computation of coverage are required to be on a cash basis rather than an accrual basis. Nominal Interest Rate:  The contractual interest rate shown on the face and in the body of a bond and  representing the amount of interest to be paid, in contrast to the effective interest rate. Non‐operating Expenses:  Expenses incurred for non‐operating properties or in the performance of activities  not directly related to supplying the basic services of a governmental enterprise.  An example of a non‐ operating expense is interest paid on outstanding revenue bonds.  See also Non‐operating Properties. Non‐operating Income: Income of governmental enterprises that is not derived from the basic operations of  such enterprises.  An example is interest on investments or on bank time deposits. Non‐operating Properties: Properties that are owned by a governmental enterprise but which are not used in  the provision of basic services for which the enterprise exists. 342 Glossary Notes Payable:  In general, an unconditional written promise signed by the maker to pay a certain sum of  money on demand or at a fixed or determinable time either to the bearer or to the order of a person  designated therein. Notes Receivable: A note payable held by a governmental unit. Object:  As used in expenditure classification, this term applies to the article purchased or the service obtained  (as distinguished from the results obtained from expenditures).  Examples are personal services, contractual  services, materials, and supplies.  See also Activity Classification, Functional Classification, and Object  Classification. Objective:  Desired output oriented accomplishments that can be measured and achieved within a given time  frame.  Achievement of the objective advances the activity and organization toward a corresponding goal. Object Classification:  A grouping of expenditures on the basis of goods or services purchased; for example,  personal services, materials, supplies and equipment.  See also Functional Classification and Activity  Classification. Obligations:  Amounts that a governmental unit may be required legally to meet out of its resources.  They  include not only actual liabilities, but also unliquidated encumbrances. Obsolescence:  The decrease in the value of fixed assets resulting from economic, social, technological, or legal  changes. Operating Budget:  Operating budgets serve many purposes within a government entity, but they have two  primary purposes: (1) to plan the services that are going to be offered during the coming year and set  priorities; (2) to conform with legal requirements to ensure that expenditures do not exceed those  appropriated.  Operating budgets are also called Annual Budgets.  See Budget. Operating Expenses:  (1) As used in the accounts of governmental enterprises, the term means those costs  which are necessary to the maintenance of the enterprise, the rendering of services, the sale of merchandise,  the production and disposition of commodities produced, and the collection of enterprise revenues, and (2)  the term is also sometimes used to describe expenses for general governmental purposes. Operating Income: Income of a governmental enterprise that is derived from the sale of its goods and/or  services.  For example, income from the sale of water by a municipal water utility is operating income.  See also  Operating Revenues. Operating Revenues:  Revenues derived from the operation of governmental enterprises of a business  character. Operating Statement:  A statement summarizing the financial operations of a governmental unit for an  accounting period as contrasted with a balance sheet which shows financial position at a given moment in  time. Ordinance:  A formal legislative enactment by the council or governing body of a municipality.  If it is not in  conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and  effect of law within the boundaries of the municipality to which it applies.  Note: The difference between an ordinance and a resolution is that the latter requires less legal formality and  has a lower legal status.  Ordinarily, the statutes or charter will specify or imply those legislative actions that  must be by ordinance and those which may be by resolution.  Revenue raising measures, such as the  imposition of taxes, special assessments and service charges, universally require ordinances. 343 Glossary Original Cost:  The total of assets given and/or liabilities assumed to acquire an asset.  In utility accounting, the  original cost to the first owner who dedicated the plant to service of the public. Overhead:  Those elements of cost necessary in the production of an article or the performance of a service  which are of such a nature that the amount applicable to the product or service cannot be determined  accurately or readily.  Usually they relate to those objects of expenditures which do not become an integral  part of the finished product or service such as rent, heat, light, supplies, management, supervision, etc. Overlapping Debt:  The proportionate share of the debts of local governmental units located wholly or in part  within the limits of the reporting government which must be borne by property within each governmental unit. Note:  Except for special assessment debt, the amount of debt of each unit applicable to the reporting unit is  arrived at by (1) determining what percentage of the total assessed value of the overlapping jurisdiction lies  within the limits of the reporting unit, and (2) applying this percentage to the total debt of the overlapping  jurisdiction.  Special assessment debt is allocated on the basis of the ratio of assessments receivable in each  jurisdiction, which will be used wholly or in part to pay off the debt to total assessments receivable, which will  be used wholly or in part for this purpose. Pay‐As‐You‐Go:  A method of financing improvements that refers to the allocation of a significant portion of  operating revenues each year to a revenue fund.  The monies in this fund are to be used for annual  improvements or saved until they are sufficient for large projects.  A regular allocation made from the  operating budget to smooth budget allocations for expenditures and eliminate the need for bond financing.  Sometimes referred to as pay‐as‐you‐acquire financing. Pay‐As‐You‐Use:  A method of financing long‐term improvements by serial debt issues with maturities  arranged so that the retirement of debt coincides with the depreciation or useful life of the improvement.  In  theory, the interest and debt retirement charges paid by each generation of taxpayers or users coincide with  their use and enjoyment of the improvement.  Under pay‐as‐you‐use, each user group pays for its own  improvements.  No one is forced to provide free goods or services for a future generation or to contribute  toward facilities for a community in which he or she will not live, nor will new members of the community  derive benefits from improvements that they have not assisted in financing. Prior Years' Tax Levies:  Taxes levied for fiscal periods preceding the current one. Private Trust Fund: A trust fund that will ordinarily revert to private individuals or will be used for private  purposes; for example, a fund that consists of guarantee deposits. Program:  A group of related activities performed by one or more organization units for the purpose of  accomplishing a function for which the town is responsible. Project:  A plan of work, job, assignment, or task. Proprietary Accounts: Those accounts which show actual financial position and operations, such as actual  assets, liabilities, reserves, fund balances, revenues, and expenditures, as distinguished from budgetary  accounts. Proprietary Fund Types:  Sometimes referred to as income determination or commercial‐type funds, the  classification used to account for a government's ongoing organizations and activities that are similar to those  often found in the private sector (i.e., enterprise and internal service funds).  All assets, liabilities, equities,  revenues, expenses, and transfers relating to the government's business and quasi‐business activities are  accounted for through proprietary funds.  The GAAP used are generally those applicable to similar businesses  in the private sector and the measurement focus is on determination of net income, financial position and  changes in financial position. Public Trust Fund: A trust fund whose principal, earnings, or both, must be used for a public purpose; for  example, a pension or retirement fund. 344 Glossary Purchase Order: A document that authorizes the delivery of specified merchandise or the rendering of certain  services and the making of a charge for them. Special Purpose District:  allows for a dedicated sales tax resource. Rate Base:  The value of utility property used in computing an authorized rate of return as authorized by law or  a regulatory commission. Receipts:  This term, unless otherwise qualified, means cash received.  See also Revenue. Recoverable Expenditures:  An expenditure made for or on behalf of another governmental unit, fund, or  department, or for a private individual, firm, or corporation, which will subsequently be recovered in cash or  its equivalent. Refunding Bonds:  Bonds issued to retire bonds already outstanding.  The refunding bonds may be sold for  cash and outstanding bonds redeemed in cash, or the refunding bonds may be exchanged with holders of  outstanding bonds. Registered Bond:  A bond, the owner of which is registered with the issuing governmental unit, and which  cannot be sold or exchanged without a change of registration.  Such a bond may be registered as to principal  and interest or as to principal only. Reimbursement:  Cash or other assets received as a repayment of the cost of work or services performed or of  other expenditures made for or on behalf of another governmental unit or department or for an individual,  firm, or corporation. Replacement Cost:  The cost as of a certain date of a property which can render similar service (but need not  be of the same structural form) as the property to be replaced.  See also Reproduction Cost. Reproduction Cost: The cost as of a certain date of reproducing an exact new property in the same place.  Note: Sometimes this term is designated as "reproduction cost new" to distinguish it from "depreciated  reproduction cost," which is the reproduction cost of a given property less the estimated amount of  accumulated depreciation applicable to it.  In the absence of any modifier, however, the term "reproduction  cost" is understood to be synonymous with "reproduction cost new."  See also Replacement Cost.    Requisition:  A written demand or request, usually from one department to the purchasing officer or to  another department, for specified articles or services. Reserve:  An account which records a portion of the fund balance which must be segregated for some future  use and which is, therefore, not available for further appropriation or expenditure.  A Reserve for Inventories  equal in amount to the Inventory of Supplies on the balance sheet of a General Fund is an example of such a  reserve. Reserve for Revenue Bond Debt Service:  A reserve in an Enterprise Fund which represents the segregation of a  portion of retained earnings equal to current assets that are restricted to current servicing of revenue bonds in  accordance with the terms of a bond indenture. Reserve for Revenue Bond Retirement:  A reserve in an Enterprise Fund which represents the segregation of a  portion of retained earnings equal to current assets that are restricted for future servicing of revenue bonds in  accordance with the terms of a bond indenture. Resolution:  A special or temporary order of a legislative body; an order of a legislative body requiring less legal  formality than an order or statute.  See also Ordinance. 345 Glossary Resources:  The actual assets of a governmental unit, such as cash, taxes receivable, land, buildings, etc.,  plus  contingent assets such as estimated revenues applying to the current fiscal year not accrued or collected, and  bonds authorized and unissued. Retained Earnings: The accumulated earnings of an Enterprise or Internal Service Fund which have been  retained in the fund and which are not reserved for any specific purpose. Retirement Fund:  A fund out of which retirement annuities and/or other benefits are paid to authorized and  designated public employees.  A retirement fund is accounted for as a Trust Fund. Revenue:  For those revenues which are recorded on the accrual basis, this term designates additions to assets  which: (a) do not increase any liability; (b) do not represent the recovery of an expenditure; (c) do not  represent the cancellation of certain liabilities without a corresponding increase in other liabilities or a  decrease in assets; and (d) do not represent contributions of fund in Enterprise and Internal Service Funds.   The same definition applies to those cases where revenues are recorded on the modified accrual or cash basis,  except that additions would be partially or entirely to cash.  See also Accrual Basis, Modified Accrual Basis,  Cash Basis, Net Revenue Available for Debt Service, and Receipts. Revenue Bonds: Bonds whose principal and interest are payable exclusively from earnings of a public  enterprise.  In addition to a pledge of revenues, such bonds sometimes contain a mortgage on the enterprise's  property and are then known as mortgage revenue bonds. Schedules:  (1) The explanatory or supplementary statements that accompany the balance sheet or other  principal statements periodically prepared from the accounts.  (2) The accountant's or auditor's principal work  papers covering his examination of the books and accounts.  (3) A written enumeration or detailed list in  orderly form.  See also Statements. Securities:  Bonds, notes, mortgages, or other forms of negotiable or non‐negotiable instruments. See also  Investments. Self‐Supporting or Self‐Liquidating Debt:  Debt obligations whose principal and interest are payable solely from  the earnings of the enterprise for the construction or improvement of which they were originally issued.  See  also Revenue Bonds. Serial Annuity Bonds:  Serial bonds in which the annual installments of bond principal are so arranged that the  combined payments for principal and interest are approximately the same each year. Serial Bonds:  Bonds the principal of which is repaid in periodic installments over the life of the issue. Shared Revenue:  Revenue which is levied by one governmental unit but shared, usually in proportion to the  amount collected, with another unit of government or class of governments. Short‐Term Debt:  Debt with a maturity of one year or less after the date of issuance.  Short‐term debt usually  includes floating debt, bond anticipation notes, tax anticipation notes, and interim warrants. Special Assessment:  A compulsory levy made by a local government against certain properties to defray part  or all of the cost of a specific improvement or service which is presumed to be of general benefit to the public  and of special benefit to such properties.   Note:  The term should not be used without a modifier (for example, "special assessments for street paving,"  or "special assessments for street sprinkling") unless the intention is to have it cover both improvements and  services, or unless the particular use is apparent from the context. 346 Glossary Special Assessment Bonds:  Bonds payable from the proceeds of special assessments.  If the bonds are payable  only from the collections of special assessments, they are known as "special assessment bonds."  If, in addition  to the assessments, the full faith and credit of the governmental unit are pledged, they are known as "general  obligation special assessment bonds." Special Assessment Fund: A fund set up to finance and account for the construction of improvements or  provision of services which are to paid for, wholly or in part, from special assessments levied against benefited  property.  See also Special Assessment and Special Assessment Bonds. Special Assessment Roll: The official list showing the amount of special assessments levied against each  property presumed to be benefited by an improvement or service. Special Audit: An audit which is limited to some particular phase of a governmental unit's activity, such as the  examination of a Projects Fund, or an audit which covers all of the governmental unit's activities for a shorter  or longer period of time than the usual accounting period of one fiscal year. Such audits may involve some  detailed verifications as determined by the professional judgment of the auditor, but usually they are based on  appropriate tests and checks.  See General Audit. Special District: An independent unit of local government organized to perform a single governmental function  or a restricted number of related functions.  Special districts usually have the power to incur debt and levy  taxes; however, certain types of special districts are entirely dependent upon enterprise earnings and cannot  impose taxes.  Examples of special districts are water districts, drainage districts, flood control districts,  hospital districts, fire protection districts, transit authorities, port authorities, and electric power authorities. Special Fund: Any fund that must be devoted to some special use in accordance with specific regulations and  restrictions.  Generally, the term applies to all funds other than the General Fund. Special Revenue Fund:  A fund used to account for revenues from specific taxes or other earmarked revenue  sources which by law are designated to finance particular functions or activities of government. Includes  intergovernmental revenue in the form of state and federal grant funds. Statements: (1) Used in a general sense, statements are all of those formal written presentations that set forth  financial information.  (2) In technical accounting usage, statements are those presentations of financial data  that show the financial position and the results of financial operations of a fund, a group of accounts, or an  entire governmental unit for a particular accounting period.  See also Schedules. Statute:  A written law enacted by a duly organized and constituted legislative body.  See also Ordinance and  Resolution. Stores:  Goods on hand in storerooms, subject to requisition and use. Straight Serial Bonds:  Serial Bonds in which the annual installments of a bond principal are approximately  equal. Surety Bond:  A written promise to pay damages or to indemnify against losses caused by the party or parties  named in the document, through nonperformance or through defalcation.  An example is a surety bond given  by a contractor or by an official handling cash or securities. Surplus:  The excess of the assets of a fund over its liabilities, or if the fund has other resources and  obligations, the excess of resources over the obligations.  The term should not be used without a properly  descriptive adjective unless its meaning is apparent from the context.  See also Fund Balance, and Retained  Earnings. 347 Glossary Symbolization:  The assignment of letters, numbers, or other marks or characters to the ordinary titles of the  ledger accounts.  Each letter or number should have the same meaning wherever used and should be selected  with great care so that it will indicate, immediately and with certainty, the title of the account, as well as its  place in the classification.  The use of proper symbols saves much time and space in making the book record  and adds to its precision and accuracy.  See also Coding. Tax Levy:  The total amount to be raised by general property taxes for purposes specified in the Tax Levy  Ordinance. Tax Levy Ordinance:  An ordinance by means of which taxes are levied. Tax Liens: Claims which governmental units have upon properties until taxes levied against them have been  paid.   Note:  The term is sometimes limited to those delinquent taxes for the collection of which legal action has been  taken through the filing of liens. Tax Rate: The amount of tax levied for each $100 of assessed valuation. Tax Rate Limit: The maximum rate at which a governmental unit may levy a tax.  The limit may apply to taxes  raised for a particular purpose, or to taxes imposed for all purposes; and may apply to a single government, to  a class of governments, or to all governmental units operating in a particular area.  Overall, tax rate limits  usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given  area. Tax Roll:  The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the  tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Tax Supplement:  A tax levied by a local unit of government which has the same base as a similar tax levied by  a higher level of government, such as a state or province.  The local tax supplement is frequently administered  by the higher level of government along with its own tax.  A locally imposed, state‐administered sales tax is an  example of a tax supplement. Taxes:  Compulsory charges levied by a governmental unit for the purpose of financing services performed for  the common benefit.   Note:  The term does not include specific charges made against particular persons or property for current or  permanent benefits such as special assessments.  Neither does the term include charges for services rendered  only to those paying such charges as, for example, water and sewer charges. Taxes Receivable‐Current: The uncollected portion of taxes that a governmental unit has levied, which has  become due but on which no penalty for nonpayment attaches. Taxes Receivable‐Delinquent:  Taxes remaining unpaid on and after the date on which a penalty for  nonpayment is attached.  Even though the penalty may be subsequently waived and a portion of the taxes  may be abated or canceled, the unpaid balances continue to be delinquent taxes until paid, abated, canceled,  or converted into tax liens. Term Bonds: Bonds that the entire principal of which matures on one date.  Also called sinking fund bonds. Trust and Agency Funds:  Funds used to account for assets held by a government in a trustee capacity or as an  agent for individuals, private organizations, other governments and/or other funds. Trust Fund:  A fund consisting of resources received and held by the governmental unit as trustee, to be  expended or invested in accordance with the conditions of a trust.  See also Private Trust Fund and Public  Trust Fund. 348 Glossary Unappropriated Budget Surplus: Where the fund balance at the close of the preceding year is not included in  the annual budget, this term designates that portion of the current fiscal year's estimated revenues which has  not been appropriated.  Where the fund balance of the preceding year is included, this term designates the  estimated fund balance at the end of the current fiscal period. User Charges:  The payment of a fee for direct receipt of a public service by the party benefiting from the  service. Utility Fund:  See Enterprise Fund. Work Program:  A plan of work proposed to be done during a particular period by an administrative agency in  carrying out its assigned activities. 349 The Town Budget truly takes teamwork and I trust more hands went into this effort than are recognized here. I’d like to thank those listed below who were instrumental in preparation of the proposed budget. Betty Pamplin, Finance Director Chuck Springer, Administrative Services Robyn Battle, Community Services Rebecca Zook, Development and Infrastructure Services Hulon Webb, Engineering John Webb, Development Services Chief Blasingame, Fire Chief Kowalski, Police Harlan Jefferson Town Manager 350