Budget - FY 2020-2021TOWN OF PROSPER, TEXAS
ADOPTED BUDGET
FISCAL YEAR 20202021
OCTOBER 1, 2020 SEPTEMBER 30, 2021
FIVEYEAR FINANCIAL PLAN INCLUDED
Town of Prosper
Fiscal Year 2020-2021
Budget Cover Page
This budget will raise more revenue from property taxes than
last year's budget by an amount of $2,379,134, which is a 10.18
percent increase from last year's budget. The property tax
revenue to be raised from new property added to the tax roll
this year is $1,874,898.
The members of the governing body voted on the budget as follows:
FOR: Ray Smith, Mayor Craig Andres, Place 2
Curry Vogelsang, Jr., Mayor Pro-Tem Meigs Miller, Place 4
Jason Dixon, Deputy Mayor Pro-Tem Jeff Hodges, Place 5
Marcus E. Ray, Place 1
AGAINST: None
PRESENT and not voting: None
ABSENT: None
Property Tax Rate Comparison
FY 2020-2021 FY 2019-2020
Property Tax Rate: $0.520000/100 $0.520000/100
No New Revenue Tax Rate: $0.515548/100 $0.494939/100
No New Revenue Maintenance & Operations Tax Rate: $0.368331/100 $0.349789/100
Voter Approval Tax Rate: $0.550300/100 $0.530272/100
Debt Rate: $0.152500/100 $0.152500/100
Total debt obligation for Town of Prosper secured by property taxes: $7,699,741
The above statement is required by Section 102.005(b) of the Texas Local Government Code, as amended by HB
3195 of the 80th Texas Legislature.
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Prepared By:
Harlan Jefferson, Town Manager
Chuck Springer, Ex. Director of Administrative Services
Betty Pamplin, Finance Director
Adopted by the Town Council on September 8, 2020
Ray Smith, Mayor
Curry Vogelsang, Jr., Mayor Pro-Tem
Jason Dixon, Deputy Mayor Pro-Tem
Meigs Miller, Council Member
Marcus E. Ray, Council Member
Craig Andres, Council Member
Jeff Hodges, Council Member
“Prosper is a place where everyone matters.”
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Distinguished
Budget Presentation
Award
GOVERNMENT FINANCE OFFICERS ASSOCIATION
October 1, 2019
For the Fiscal Year Beginning
PRESENTED TO
Town of Prosper
Executive Director
Texas
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INTRODUCTION
Letter from the Town Manager 11
Entity Profile 26
Demographics and Economic Statistics 28
The Budget Process 29
Basis of Accounting/Budgeting 30
Fund Overview 32
Budget Calendar 33
Town Council 34
Town Strategic Goals 35
Town‐wide Organizational Chart 38
Authorized Positions Schedule 39
Consolidated Fund Summary 3 Years 41
Consolidated Fund Summary 42
Combined Graphs 44
Property Tax Rate Distribution 45
Major Revenue Graphs by Source 46
GENERAL FUND
Fund Description 53
Fund Balance Graph 54
Revenues by Source 55
Appropriations by Department 56
Fund Summary 57
General Fund Overview 58
Administration
Town Manager's Office 59
Town Secretary's Office 61
Finance 63
Human Resources 65
Information Technology 67
Communications 69
Municipal Court 71
Non‐Departmental 73
Police Services
Operations 74
Dispatch 78
Fire Services
Operations 80
Marshal 83
Development Services
Building Inspections 85
Code Compliance 87
Planning 89
Public Works
Streets 91
Facilities Management 93
Community Services
Park Administration 94
Park Operations 96
Park Recreation 98
Library 100
Table of Contents
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Engineering 102
WATER AND SEWER FUND
Fund Description 107
Net Assets Graph 108
Revenues by Source 109
Appropriations by Department 110
Fund Summary 111
Water and Sewer Fund Overview 112
Administration
Utility Billing 113
Non‐Departmental 115
Public Works
Water 116
Wastewater 119
Construction Inspections 121
DEBT SERVICE FUND
Fund Description 125
Fund Summary 126
Projection of Debt Margin 127
Debt Issuance Details 128
Outstanding Principal on Debt 131
Principal and Interest Schedule ‐ Tax Supported Debt 132
Principal and Interest Schedule ‐ Water/Sewer/Drainage 133
OTHER FUNDS
Revenues by Source 137
TIRZ #1 Fund 138
TIRZ #2 Fund 140
Crime Control and Prevention SPD 142
Fire Control, Prevention and Emergency Medical Services SPD 144
Park Dedication/Improvement Fund 146
Impact Fee Funds 148
Stormwater Drainage Fund 153
Special Revenue Fund 157
Vehicle and Equipment Replacement Fund 159
Health Insurance Trust Fund 163
APPENDIX
Supplemental Budget Requests 167
Discretionary Budget Requests 172
Cut Discretionary Budget Requests 218
Removed/Revised by department Discretionary Budget Requests 235
Non‐Discretionary Budget Requests 262
Removed/Revised by department Non‐Discretionary Budget Requests 290
Five Year Capital Improvement Program 293
Summary of Capital Project Expenditures 300
Charter Article VII ‐ Financial Procedures 301
Financial Policies 306
Town Staff and Consultants 330
Property Tax Rate Notice 331
Glossary 332
Thank you Budget Team!
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INTRODUCTION
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Memo
To: Honorable Mayor and Town Council
From: Harlan Jefferson, Town Manager
Date: September 8, 2020
Re: Fiscal Year 2020‐2021 Adopted Budget
The proposed budget was submitted to the Town Council on August 11, 2020. Following the Public
Hearing, the Town Council adopted the budget on September 8, 2020. The adopted budget includes
minor revisions from the proposed budget. General Fund revenues have increased by $317,000 from the
proposed budget due to an increase in Emergency Medical Services (EMS) fees. This increased revenue
helps to offset the increased expenditures relating to the changes from the proposed budget. The table
below displays the proposed General Fund budget as presented on August 11, the adopted General Fund
budget, and the change.
Fund Name Proposed Adopted Change
General Fund $32,368,884 $32,590,291 $221,407
The General Fund increase in the adopted budget was a result of the Council’s request to include the
recommendations of the Broadband Committee to address resident broadband issues. The request
includes one additional Help Desk Technician, installation of Wi‐fi for the exterior of Town Hall and Library,
and the purchase of twenty hot spot devices to start a device loaner program through the Library. We
have also increased the adopted budget to include a one‐time capital expense for entryway signage.
One Help Desk Technician ‐ $81,687
Wi‐fi for exterior of Town Hall and Library ‐ $5,000
Loaner cellular hot spots ‐ $9,720
Entryway signage ‐ $125,000
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August 11, 2020
To The Honorable Mayor and Town Council
Re: The FY 2020-2021 Proposed Budget
In accordance with the Town Charter and the laws of the State of Texas governing home rule
cities, please accept this letter as my budget transmittal and executive summary of the Proposed
Annual Operations and Maintenance Budget. In developing this document, a significant amount
of time is devoted by Town Council Members and Town staff. The Town’s Proposed Budget is
developed through an extensive process of reviewing requests received by various Town
departments then prioritizing those requests in a manner that utilizes resources effectively,
within fiscal constraints, while working to achieve the Town’s strategic goals. As prepared and
submitted, the Proposed Budget is intended to:
serve as an operating plan for the new fiscal year,
provide fiscal policy direction to the Town staff,
provide a basis of accountability to the taxpayers of the investment of their tax dollar,
and
serve as a basis for measuring the performance for those individuals charged with the
management of the Town’s operations.
The Annual Operations and Maintenance Budget represents the single most important
management tool of the Governing Body and the staff.
BUDGET OVERVIEW
The Town of Prosper FY 2020-2021 Proposed Budget addresses increased service levels to Town
residents in response to continued growth, provides required or recommended capital
investments in infrastructure and other public improvements as well as additional public safety
resources. The Town has continued to thrive relative to many markets. Despite the Town’s
current and future growth potential and general optimism, this budget has been prepared with
conservative revenue assumptions in mind.
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In evaluating the FY 2020-2021 Proposed Budget, it is important to consider it in context with
several historical organizational initiatives, current conditions, and the impact each has on
planning for additional appropriations. Those with the greatest impact are listed below.
The FY 2020-2021 Proposed Budget Appropriations total $60,242,561 for all operating funds, not
including general debt service, capital projects, impact fees, vehicle equipment and replacement
fund, or the Economic Development Corporation. Of that amount, approximately $32,368,884
is for General Fund operations and maintenance, $1,425,708 for the Crime Control and
Prevention Special Purpose District, $1,490,812 for the Fire Control, Prevention and Emergency
Medical Services Special Purpose District, and $24,957,157 for the Town’s Enterprise Funds
including Solid Waste, Water, and Sewer utilities as well as the Storm Drainage Utility Fund.
General Debt Service Appropriations for the coming fiscal year are $7,699,741.
VALUE OF TAXABLE PROPERTY AND GROWTH
The growth in taxable value of real property corresponds to a significant increase in residential
growth and population over the past 60 months. According to the most recent population
estimates published by the North Central Texas Council of Governments (NCTCOG), the Town of
Prosper’s new population as of January 1, 2020 was 28,380. The Town has 9 actively developing
residential subdivision phases with a total of 1,197 single family lots that are either under
construction or shovel ready for development.
The Town is anticipating an overall 9.32% increase in projected assessed values for the 2020 tax
roll. On June 27, 2017, in an effort to help relieve the increase in residential appraised values of
property, the Council approved an increase in the homestead exemption rate from 7.5% to 10%.
The Town is also seeing an increase in property values that qualify under the over 65 and disabled
persons exemptions by 20% from the previous tax roll.
PROPERTY VALUES
Certified property valuations increased by $392,128,802 (9.32%) for FY 2020-2021. Property
values increased from $4,209,097,499 to $4,601,196,301. Of the increase, $360,557,369, or
8.57%, resulted from new construction, compared with $414,634,110 last year. New value added
to the tax roll will continue to be primarily from residential growth, however, commercial growth
continues to expand at a strong rate.
PROPERTY TAX RATE
The Proposed FY 2020-2021 Budget is again proposing a property tax rate of $0.52 per $100 of
taxable assessed valuation. If adopted, this would mark the fourteenth straight year of
maintaining this property tax rate. The portion of the tax rate applied to Debt Service is $0.1525
per $100 of assessed value with the balance allocated for Maintenance and Operations.
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The total tax rate is divided between General Fund maintenance and operations and the Debt
Service Fund. Of the total tax rate, $0.3675 cents is dedicated to General Fund maintenance and
operations, and $0.1525 is dedicated to general obligation debt service. The portion of the tax
rate dedicated to maintenance and operations comprises 56.3% of the proposed revenue in the
General Fund. The portion of the tax rate dedicated to debt service is approximately 29% of the
overall Town tax rate. The Town continues to maintain a level below the debt management
policy limit of 35% of the overall Town tax rate.
The average taxable single-family home value for the 2020 tax year is approximately $545,324 in
Collin County and $453,956 in Denton County. This reflects an increase of $2,294 or 0.42% in
Collin County and $23,531 or 5.47% in Denton County from the previous year. At the proposed
tax rate of $0.52 the municipal taxes paid on the average single-family home will be $2,552 in
Collin County and $2,125 in Denton County.
SALES TAXES
The Town of Prosper levies a 1.50% tax on all taxable items sold within its borders (the Economic
Development Corporation’s 0.50% tax is in addition to the Town’s tax). In May 2018, the citizens
of the Town of Prosper voted to abolish the 0.50% sales and use tax revenue for property tax
relief and replaced it with the creation of two Public Safety Special Purpose Districts. The Crime
Control and Prevention District and the Fire Control, Prevention, and Emergency Medical Services
District will each collect 0.25% of sales and use tax to provide a minimum level of dedicated
funding. Each district is reported as a special revenue fund and sales and use tax is the only
source of revenue in these funds. As sales tax revenues have become a prominent funding source
for the Town, this will help dedicate more resources to the public safety needs of the Town. This
budget reflects the third year since the districts were created. Overall, the Proposed Budget
includes $9,956,081 in sales tax revenues, compared to $8,664,872 in the FY 2019-2020 budget.
This is largely attributable to the continuing retail and commercial development growth in
Prosper. The one percent sales and use tax reported to the General Fund comprises 17.9% of
revenue in the Proposed Budget. See the table below labeled Commercial Taxable Property and
Growth which reflects major retail developments and projections of estimated opening dates
from the Planning department. The proposed budget reflects a conservative sales tax estimate
of 3% growth from the current year projection. Due to current economic conditions we have not
projected significant sales tax from new retail establishments.
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COMMERCIAL TAXABLE PROPERTY AND GROWTH
Name Open Date Square Feet
Gates of Prosper Ph 1
Care Now Clinic Summer 2021 4,500
Murphy Oil Convenience Store Summer 2021 2,780
Gates of Prosper Ph 2
Kohl’s Spring 2021 55,222
Michael’s Summer 2021 21,760
Yard Art Patio Furniture Spring 2021 9,710
City Salon Suites Spring 2021 9,963
Hobby Lobby Spring 2021 55,000
Tiff’s Treats Spring 2021 5,300
Gloria’s Restaurant Spring 2021 5,722
Sleep Number Spring 2021 3,000
Paradise Grill Spring 2021 5,400
T-Mobile Spring 2021 4.462
Longhorn Steakhouse Summer 2021 5,660
Starbuck’s Spring 2021 2,245
Shops at Prosper Trail
Ebby Halliday Real Estate Office Fall 2020 9,093
AutoZone Summer 2021 6,925
Other Areas in the Town
All Storage Mini warehouse Winter 2020 201,900
Victory at Frontier Retail/Restaurant Multiple Tenants Summer 2021 17,950
Office at Legacy Multiple Office Tenants Spring 2021 15,000
CHC Office Spring 2021 21,530
Windmill Hill Multiple Office Tenants Summer 2021 29,212
Children’s Health Medical Office Summer 2021 30,000
Prosper Business Park, Phase 2 Summer 2021 45,375
West End Office/Warehouse Spring 2021 5,272
Downtown Office Spring 2021 6,636
7 Eleven Winter 2020 6,502
Chrysler Dodge Jeep Ram Fall 2020 68,662
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EMPLOYEE PAY AND BENEFITS
Sworn Fire and Police personnel are on a step plan and civilian pay is based on a performance
merit system. The Town employees on average see a 3% merit increase based on their annual
performance. Employees will continue to see their steps or annual merit adjustments based on
performance.
The Town has historically provided a competitive and innovative benefits package to employees,
offering a selection which best suits employees’ individual and family needs. Providing these
options has benefitted not only recruitment efforts, but also retention of employees. The Town’s
estimated contribution for employee healthcare benefits is $2,637,438 for fiscal year 2020-2021.
The fiscal year 2020-2021 budget includes no employer rate increases to the cost of health
benefits provided to full-time employees, a 5% increase to employees on the PPO plan, and
elimination of out of network expenses except in emergency situations. This is the fourth year
the Town has been self-insured. The Town switched from BlueCross Blue Shield of Texas
(BCBSTX) to UMR for health benefits and ProAct for pharmacy benefits in 2020. UMR is the third-
party administrator for the Town of Prosper’s medical insurance and handles all heath care claims
processing. The Town currently offers high deductible and PPO medical plans.
PROGRAM AND STAFFING LEVELS
The Town of Prosper currently has 248 authorized full-time equivalent (FTE) staff members
allocated among the various operating departments, excluding EDC. The proposed budget
recommends an increase of 16 full-time positions. The proposed budget recommends the
following staffing additions and changes to occur between October 2020 and January 2021:
Department Proposed Staffing Positions FTE
IT Help Desk Technician 1
IT Senior GIS Analyst 1
Police Lieutenants 2
Police Public Safety Officers 2
Police Records Clerk 1
Dispatch Communications Officers 2
Fire Battalion Chiefs 3
Fire Marshal Administrative Assistant 1
Water Water Utility Worker 1
Water Public Works Right-Of-Way Inspector 1
Wastewater Wastewater Utility Worker 1
Total FTE 16
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UTILITY RATES
The Town of Prosper has continued its implementation of rate recommendations that support
the Town Council’s adopted Water and Wastewater Utility Comprehensive Business Plan. The
Plan as adopted contains recommendations to enhance revenues, to establish maintenance
reserves, and to fund a capital replacement program. Staff hired a rate consultant to evaluate
the Town’s utility system’s operation costs, debt service payments, and future capital needs for
infrastructure improvements and to recommend any rate adjustments that would be necessary
to fully fund the cost of operating our system while maintaining an adequate financial reserve.
The only recommended rate adjustment in FY 2020-2021 will be for residential water and sewer
rates for customers located outside of Town limits. The proposed rates will be at 1.5 times the
in-town rates. The Town will continue to re-evaluate the rate plan every year.
The Town will be coming up on its second annual renewal for solid waste collection and recycling
services with Community Waste Disposal (CWD) in February 2021. Staff will be reviewing the
annual rate adjustment as outlined in the franchise agreement with CWD as it relates to CPI, fuel,
and disposal rate adjustments. The Storm Drainage rates will remain the same since the last
increase implemented in FY 2017-2018’s budget. The current monthly drainage rate for a
residential tier 1 customer is $3.00 and the residential tier 2 rate is $5.15. Commercial customer’s
rates are $1.00 per 1,000 SF.
GENERAL FUND
The FY 2020-2021 Proposed Budget, as presented, is based on using the current tax rate of $0.52
per $100 of assessed value. The no-new-revenue tax rate, that is the rate that would generate
the same amount of property tax revenues next year from the same taxed properties in FY 2019-
2020, is $0.515548 per $100 of assessed value. Based on Texas Tax Code, the governing body of
a taxing unit located in an area declared to be a disaster area by the Governor or by the President
of the United States may direct the designated officer of the taxing unit to calculate the voter-
approval tax rate in the manner provided for a special taxing unit at 8 percent. The voter-approval
tax rate calculation allows municipalities to raise 108 percent of the prior year’s operating and
maintenance money, plus the necessary debt rate. The voter-approval tax rate is $0.550300 per
$100 of assessed value. Each additional penny of the tax rate generates approximately $460,120
in property tax revenue.
FY 2019-2020 projected year end recap reflects revenue exceeding expenditures resulting in a
net increase to the Town’s Fund Balance. The Audited Fund Balance at the end of FY 2018-2019
was $9,881,492. The revised Fund Balance prior to the final audit for FY 2019-2020 is expected
to increase by $1,602,003 to $11,483,495. The increase to Fund Balance is due to revenues
coming in higher than originally budgeted as well as mid-year spending adjustments due to
COVID-19 which were comprised of delaying some one-time planned capital expenditures,
canceling employee travel and freezing vacant positions which resulted in salary savings.
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The target reserve level (Fund Balance) is set at 25% (or 90 days) of total appropriations. Target
Fund Balance is based on a Town Charter requirement of 20% and a Town Council policy of an
additional 5%. Budget estimates project fund balance to be at 35.5% at the end of FY 2020-2021.
At the end of FY 2020-2021, the projected total Fund Balance reflects an increase of $12,516 to
$11,496,011. The Town continues to focus on utilizing recurring revenues to fund enhancements
with a one-time cost, rather than funding items with a recurring cost. This practice allows the
Town to gain these dollars back in future years to be utilized in a similar manner.
GENERAL FUND REVENUES
For the FY 2020-2021 fiscal year, General Fund revenues are expected to total $32,381,400 which
is an increase of 5.37% over the previous year’s amended budget. This additional revenue is from
increased property and sales tax, franchise fees, and transfers in. The growth of this fund is
largely the result of continuing residential and commercial development and population growth
in Prosper. It is the Town’s preference to take a conservative approach in budgeting these major
revenue sources.
Sales Taxes have remained higher than projected for several years. In the past, the Town has
conservatively forecasted the sales tax revenues. To take a conservative approach, the proposed
budget reflects 3% growth from FY 2019-2020 year-end projected sales tax receipts. This is the
third year for the Special Purpose Districts that receive sales tax that had been previously
reported in the General Fund. The General Fund is projecting sales tax revenue of $5,793,141 for
FY 2020-2021.
License, Fees and Permits Revenues are projected at $3,575,100. This is less than the prior year’s
collections due to conservative growth estimates for residential permits. FY 2020-2021 Budget
still reflects steady new residential and non-residential construction. It is assumed the Town will
issue at least 650 new residential permits in the coming year.
Licenses and Franchise Fees are projected to rise with population. Municipal Court Fines are
projected to remain steady in FY 2020-2021.
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General Fund Revenues by Source:
GENERAL FUND APPROPRIATIONS
Total General Fund Appropriations for the FY 2020-2021 Proposed Budget are $32,368,884. This
is an increase of approximately 2.8% compared to the previous year’s amended budget. The
category of personnel makes up the majority of the General Fund budget. The proposed budget
authorizes the Town Manager to hire 13 additional staff members for the General Fund.
The major Program Enhancement and Capital Expenditures included in the proposed
appropriations and planned for FY 2020-2021 by department are as follows:
Police:
Enhancements Amount
Two Lieutenants $ 443,618
Two Public Safety Officers $ 191,390
One Records Clerk $ 71,793
Two Communications Officers $ 126,681
Fire:
Enhancements Amount
Three Battalion Chiefs $ 691,865
One Administrative Assistant $ 45,266
Parks:
Enhancements Amount
New roof and painting of 407/409 E First Facility $ 45,500
Development Services:
Revenue Category FY 2021 Proposed % of Total
Property Tax $18,246,167 56.3%
Sales Tax 5,793,141 17.9%
Franchise Fees 1,792,875 5.5%
License, Fees & Permits 3,575,100 11.0%
Charges for Services 528,275 1.6%
Fines & Warrants 400,000 1.2%
Grants 414,672 1.3%
Investment Income 85,000 0.4%
Transfers In 1,071,820 3.3%
Miscellaneous 252,350 0.8%
Parks Fees 222,000 0.7%
Revenue Total $32,381,400 100.0%
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Enhancements Amount
Development and Permitting Software $ 375,421
Administration:
Enhancements Amount
Help Desk Technician $ 81,687
Senior GIS Analyst and GIS Hosting Services $ 143,057
Mobile Mapping and Navigation for Public Safety $ 79,500
A complete summary listing of the proposed enhancements with a detailed explanation can be
found in the Appendix section of this document.
DEBT SERVICE (Interest & Sinking [I&S]) FUND
The Town of Prosper currently holds just over $126.28 million in outstanding tax supported debt.
$37.48 million of that amount was issued for water, sewer, and storm water infrastructure
projects and are paid from water, sewer, and storm water revenues; however, to obtain more
favorable financing terms, the debt also has a tax pledge. The balance of tax supported debt, just
over $88.8 million, was issued for General capital purposes. In June of 2017, the Town received
upgrades from the two major credit rating houses Moody’s and S&P. Each upgraded the Town
to their second highest level. The Town’s debt rating was upgraded from Aa2 to Aa1 from Moody
and from AA to AA+ from S&P. The rating agencies reaffirmed the debt ratings in July 2020 with
the new 2020 debt issuance. Both stating the rating reflects the Town’s consistently strong
financial management performance while maintaining a healthy reserve.
Appropriations for FY 2020-2021 in the Debt Service Fund will total $7,699,741. This represents
a 9.6% increase from the current year’s budget. The Town recently issued the 2020 Certificates
of Obligation which is reflected in the increase of appropriations.
WATER and SEWER FUND
The Water and Sewer Fund’s principle source of revenues are charges to customers for water
consumption, wastewater collection, refuse collection, and fees related to providing consumers
with new water and wastewater services. Total fund revenues for FY 2020-2021 are estimated
to decrease to $24,504,693 (a decrease of 5.9%). This decrease is due to a one-time
reimbursement from TXDOT’s share in a capital project in the amount of $2.5M in the FY 2019-
2020 adopted budget. The adopted business plan for the Water and Sewer Utility Fund identifies
the need for revenue growth to cover existing and future operations and maintenance costs as
well as debt service and contracted water and sewer costs with the Upper Trinity Regional Water
District and North Texas Municipal Water District.
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Water, Sewer & Solid Waste Fund Revenues by Source:
Revenue Category FY 2020 Proposed % of Total
Water Charges $14,203,322 58.0%
Wastewater Charges 8,012,010 32.7%
Solid Waste Charges 1,622,200 6.6%
License, Fees & Permits 171,000 0.7%
Penalties 113,500 0.5%
Investment Income 55,000 0.2%
Miscellaneous 327,661 1.3%
Revenue Total $24,504,693 100.0%
The Town of Prosper along with other surrounding municipalities’ purchases treated surface
water from the North Texas Municipal Water District (NTMWD). The next year proposed budget
reflects increased water consumption due to growth and customer demand. Rates from NTMWD
will remain the same at $3.04 per 1,000 gallons of water purchased.
The proposed budget authorizes the Town Manager to hire 3 additional staff members for the
Water and Sewer Fund. The major Program Enhancement and Capital item expenses budgeted
in the Water/Sewer Utility Fund by department include:
Water:
Enhancements Amount
Risk and Resilience Emergency Response Plan $ 130,000
Water Purchases $1,091,067
Water Meters $ 471,250
Utility Worker $ 47,491
Public Works Right-of-Way Inspector $ 99,244
Wastewater:
Enhancements Amount
Sewer Management Fees $ 422,460
Odor Control – Lift Stations $ 148,300
Utility Worker $ 47,491
Currently, the Utility Fund holds just over $34.83 million in outstanding debt. The Town has
worked closely with our financial advisors, Hilltop Securities, to develop a sound debt
management plan for the Utility Fund. In the future, the Town anticipates annual debt service
increasing steadily with an increase in FY 2022 for lower pressure plane pump station and water
line expansion as well as the Doe Branch parallel interceptor for wastewater needs and again in
FY 2024 for the Doe Branch wastewater treatment plant expansion.
In order to appropriately manage Utility Fund debt, the Town and Hilltop Securities developed a
plan to monitor the debt limits by establishing a comprehensive debt management policy. In
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that policy it states the enterprise fund will target the net revenues available for debt service to
exceed 1.25 times the outstanding revenue-backed debt service payments. This will help identify
if the net revenues can sustain the committed debt service and any future issuance.
DRAINAGE UTILITY FUND
Currently, the Drainage Utility Fund holds just over $2.65 million in outstanding debt. During FY
2017-2018 budget, Council approved a rate increase in order to support debt service payments
and still complete routine drainage/storm water maintenance.
CAPITAL IMPROVEMENT FUNDS
The Capital Improvement Fund accounts for financial resources to be used for the acquisition or
construction of major capital facilities. The budget for these projects is independent of the
operating budget and are typically funded with bonds, grants, fund balance, special restricted
revenue or other sources of capital from developers or other private investment. The table below
summarizes the capital projects for FY 2020-2021.
Street Projects
Fishtrap, Segment 4 (Middle – Elem) 2,750,000
Frontier Parkway (DNT – SH 289) 5,750,000
FM 1461 (SH 289 – CR 165) TxDOT 175,000
US 380 (US 377 – Denton County Line) TxDOT 105,000
Traffic Projects
Fishtrap & Artesia Design and Construction 237,500
Park Projects
Lakewood Preserve 544,500
Hays Park 375,000
Windsong Park #2 Design and Construction 260,000
Pecan Grove Park Phase 2 575,000
Windsong Hike and Bike Phases 5-7 Design and
Construction 475,000
Downtown Monument Design and Construction 270,000
Facility Projects
Westside Radio Tower for Communications 500,000
Water Projects
LPP Water Line Phase 2 Easement Costs 1,000,000
Drainage Projects
Coleman Street Channel Improvements 400,000
Church and Parvin Sanitary Sewer and Drainage 215,000
Old Town Regional Retention Pond 385,000
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GENERAL DISCUSSION ITEMS
The following items have also been incorporated into the FY 2020-2021 Proposed Budget:
Continued partnerships with other entities have produced multiple saving opportunities
for shared services or improving our customer service to residents and visitors alike.
• The Town has an Interlocal Agreement with PISD to access their fueling facility.
• The Town renews its agreements along with several area cities to contract with Collin
County for Animal Control and Sheltering Service.
• The Town has Interlocal agreements with Frisco for the Police and Fire Departments
to access their radio system.
• Interlocal Agreement for landscape services with the City of McKinney and City of
Frisco.
• Parking lot at new Prosper ISD stadium.
• Three-way Interlocal Agreement for Frontier Parkway BNSF overpass with Collin
County and the City of Celina.
AWARDS
The Government Finance Officers Association of the United States and Canada (GFOA) presented
a Distinguished Budget Presentation Award to the Town of Prosper, Texas, for its Annual Budget
for the fiscal year beginning October 1, 2019. The Town has received a Distinguished Budget
Award for the last three consecutive years. In order to receive this award, a governmental unit
must publish a budget document that meets program criteria as a policy document, as a financial
plan, as an operations guide, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility
for another award.
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While budgets are always a challenge, we have worked diligently to propose a budget that
accomplishes Council goals to expand services and competitively compensate staff while holding
the line on the tax rate. We have also presented a future five-year financial plan to help manage
the decisions made for the next fiscal year and the impact it has on future fiscal responsibilities.
The Town’s proposed budget attempts to address the current and future growth and
infrastructure expansion demands while recognizing the needs of its residents.
I would also like to compliment and thank the entire Town staff for their dedication, diligence,
and fiscal accountability in providing their respective services to the Governing Body and the
residents of Prosper.
Sincerely,
Harlan Jefferson
Town Manager
25
Entity Profile
The Town is a political subdivision and a home rule municipality under the law of the state. A
Home Rule Charter was approved by the voters of the Town at an election held November 7,
2006, and revised on May 14, 2011 and May 6, 2017. The Town operates as a Council-Manager
form of government with the Town Council comprised of the Mayor and six Council members.
The term of office is three years. The Town Manager is chief executive officer of the Town.
Services the Town provides include: public safety (police, fire protection, and dispatch), and
municipal court, public streets, water/wastewater and storm drainage utilities, parks and
recreation, library, public improvements, engineering, planning and zoning, building inspections
and code compliance, economic development and general administrative services. Some services
such as legal and solid waste/recycling are outsourced in full or in part to the private sector.
The Town is located in North Central Texas and covers approximately twenty-seven square miles
of the Dallas/Fort Worth Metroplex (“DFW”). Prosper includes areas in Collin and Denton
Counties, with most of the Town’s population residing in Collin County. The Town is located at
the crossroads of Preston Road and US Highway 380, and is just five minutes north of the bustling
Dallas North Tollway cities of Frisco and Plano.
The Town is home to first-rate schools receiving top marks in recent grades from TEA and state
championship sports teams, over 400 acres of open space and parks, and other amenities. Access
to the DFW area, coupled with a commitment to maintain a high standard of living has created
rapid growth for the Prosper community. In November 2019, Prosper was recognized in two
publications. U.S. News and World Report listed Prosper as one of the top 25 “greatest small
towns to live in the U.S.”, while the Texas State Demographer estimated Prosper experienced the
third greatest increase in population percentage (159.3%) in Texas between 2010 and 2018. This
pace is expected to increase over the ensuing years.
The 2010 Census population for the Town was 9,462, and the 2020 estimate is 28,380.
2,097 2,400 3,100
5,250 6,350
9,462
12,190
14,710
17,790
22,650
28,380
0
5,000
10,000
15,000
20,000
25,000
30,000
2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020
26
27
2020 Estimated Population: 28,380
2020 Assessed Valuation: $4,601,196,301
Median Age: 34.4*
Median Household Income: $114,267*
Number of Households (includes renter‐occupied apartments): 10,553
Square Miles: 27
Unemployment Rate: 3.3%*
Prosper ISD Public Education 1,916
Kroger Grocery Store 512
Wal‐Mart Grocery/Retail Store 300
Town of Prosper Municipality 267
Lowe's Home Improvement Store 115
Olive Garden Restaurant 110
Longo Toyota Automotive 84
Dicks/Field & Stream Retail 80
Gentle Creek Golf Course 76
Texas Health Resources Healthcare Facility 70
Percentage of Total
380 & 289 LP
DD Bluestem LLC
Orion Prosper Lakes LLC
Northeast 423/380 LTD
Kroger Texas LP
Orion Prosper LLC
GOP #2 LLC
Westside RE Investors LP
MQ Prosper Retail LLC
Wal‐Mart Real Estate Business Trust
* Data retrieved from Sperling's Best Places www.bestplaces.net
$25,225,119 0.55%
$16,158,626 0.35%
$35,293,727 0.77%
$30,744,085 0.67%
$28,676,317
$33,534,821 0.73%
0.62%
Taxable Assessed Value Taxable Assessed Value
$81,913,266 1.78%
$36,234,243 0.79%
$55,238,116 1.20%
$41,055,074 0.89%
Demographics and Economic Statistics
Major Employers:
Major Taxpayers:
28
The Budget Process
PURPOSEOF AN ANNUALBUDGET
The basic purpose of the Town of Prosper Budget is to serve as a communication tool to residents, businesses, and employees
regarding the Town's financial plan. The budget is designed to provide clear and accurate information to Town stakeholders
with respect to how their local government is organized and how it operates.
BUDGETDETAILS
The Town's fiscal year is from October 1st to September 30th. Beginning October 1st, the approved budgets are appropriated
to the various funds and departments. Amendments may be made to the budget during the fiscal year in accordance with
Town Charter provisions. These amendments shall be by ordinance, and shall become an attachment to the original budget.
Expenditures may not exceed appropriations at the department level without Town Council approval. The Town budgets for
revenues and expenditures on a yearly basis. The final adoption of the Annual Budget takes place in September and the new
fiscal year begins October 1. Final adoption of the budget by the Town Council shall constitute the official appropriations as
proposed by expenditures for the current year and shall constitute the basis of official levy of the property tax as the amount
of tax to be assessed and collected for the corresponding tax year.
PREPARATIONOF THE ANNUAL BUDGETDOCUMENT
Budget preparation requires careful consideration and usually begins with kickoff meetings when the Finance Director meets
with Department Heads to review the budget preparation calendar and to establish the basis for budget submissions.
In April, the Budget Preparation Manual is distributed to departments for review. Submissions include funding requests for
personnel, improvements to public services, capital outlays and enhancement projects.
Once received from departments, the Finance Department carefully reviews and evaluates each department's budget
submissions for completion and line item consistency. The overall picture of estimated revenues and proposed expenditures
is studied. Focusing on the Town Council's vision for Prosper and providing the most efficient and effective services to the
Prosper citizens are the major considerations throughout the budget review process.
From June through July, budget workshop sessions are held between the Town Manager and Department Heads. The Town
Manager submits the proposed budget to Town Council and it is made public for review. The proposed operating budget
includes proposed expenditures and the means of financing them. This eventually culminates into Town Council public
hearings in August and possibly September. At this time, the Town Council may further revise the proposed budget as it
deems necessary. The final adoption of the Annual Budget takes place in September when the budget is legally enacted
through the passage of an ordinance.
BUDGETADMINISTRATION
The Fiscal Year begins and the approved budgets are then under the management of the responsible Department Head and
ultimately the Town Manager. Department Heads are given much discretion to assign funds within their departmental
budgets as needed and consult with the Town Manager on any significant variances from a given line item budget.
Any revision that alters total expenditures of any department must be approved by the Town Council.
Expenditures for goods or purchased services are documented by receipts,invoices, purchase orders or contracts.
The Town Manager submits monthly financial reports as required by Town Charter and actively manages any shortfalls in
revenues or overages in expenditures. Unless known to be immediately necessary or significant in value, budget amendments
will be done towards the close of the fiscal year taking into account other possible savings within the fund.
Encumbered amounts lapse at year end, meaning any encumbrances are canceled or reappropriated as part of the following
year's budget.
29
Basis of Accounting/Budgeting
The budgetary and accounting policies contained in the budget document conform to generally accepted
accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB).
The accounts of the Town are organized on the basis of funds and account groups, each of which is
considered a separate budgetary and accounting entity. Within the budget, the Town's various funds are
grouped into the following categories of fund types:
Governmental Fund Types ‐ Include the General Fund, Debt Service Fund, Capital Project
Funds, and Special Revenue Funds. The budget is organized and operated on a modified accrual
basis of accounting. A financial measurement focus is utilized here as well. Under the modified
accrual basis of accounting, revenues are recorded when susceptible to accrual (i.e., both
measurable and available). Available revenues collected within the current period or soon
thereafter are used to pay liabilities of the current period. Expenditures represent a decrease in
net financial resources, and other than interest on general long‐term debt, are recorded when
the fund liability is incurred, if measurable. Interest on general long‐term debt is recorded when
due.
Proprietary Fund Types – Include the Enterprise Funds and Internal Service Funds. These are
accounted and budgeted for on a cost of services or “capital maintenance” measurement focus,
using the accrual basis of accounting. Under the accrual basis of accounting, revenues are
recognized when earned and expenses are recognized when incurred. For purposes of this budget
presentation, depreciation is not displayed and capital expenditures and bond principal payments
are shown as utilized by each fund.
Governmental Fund Types
Government Fund types are those through which most governmental functions of the Town are financed.
The acquisition, use, and balances of the Town’s expendable financial resources and the related liabilities
(except those accounted for in the Proprietary and Fiduciary Fund types) are accounted for through the
Governmental Fund Types.
General Fund – The General Fund is the general operating fund of the Town. It is used to account
for all revenues and expenditures except for those required to be accounted for in other funds.
Major functions financed by the General Fund include: Administration, Public Safety, Community
Services, Financial Services, HR, IT, Library, Building and Planning, and Parks and Recreation.
Special Revenue Funds – Special Revenue Funds are used to account for the proceeds of
specific revenue sources other than expendable trusts or major capital projects. The Special
Revenue Funds include, but are not limited to, TIRZ #1; TIRZ #2; Crime Control and Prevention
Special Purpose District; Fire Control, Prevention and Emergency Medical Services Special Purpose
District; Park Dedication/Improvement Fund; Impact Fee Funds; and Special Revenue Fund.
Debt Service Fund – The Debt Service Fund is used to account for the accumulation of resources
for, and the payment of, general long‐term debt principal, interest, and related costs.
30
Capital Projects Funds – The Capital Projects Funds are used to account for financial resources
to be used for the acquisition or construction of major capital items or facilities.
Proprietary Fund Types
Enterprise Funds are used to account for operations that are either financed or operated in a manner
similar to private business enterprises, or where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and/or net income is appropriate for capital
maintenance, public policy, management, control, accountability, or other purposes.
Utility Fund – This fund accounts for water, wastewater, and solid waste collection services for
the residents of the Town. All activities necessary to provide such services are accounted for in
the fund, including administration, operation, maintenance, financing and related debt service,
and billing and collection.
Stormwater Utility Fund – This fund accounts for the costs associated with the implementa tion
and ongoing administration of stormwater and drainage management needs of the Town. All
activities necessary to provide such services are accounted for in the fund, including
administration, operation maintenance, financing and related debt service, and billing and
collection.
Internal Service Funds – The Internal Service Funds include the Health Insurance Trust Fund
that accounts for the Town’s self‐insurance activities, and the Town’s Vehicle and Equipment
Replacement Fund which accounts for vehicle and equipment replacements.
31
Fund Overview
Non ‐ Major Funds
Major Funds
Town of
Prosper Funds
Governmental
Funds
General Fund Impact Fee
Funds
Debt Service
Fund
Capital Projects
Fund
Special
Revenue Funds
Court
Technology
Fund
Court Security
Fund
Escrow Fund
Park Dedication
Fund
Park
Improvement
Fund
Contributions
Fund
TIRZ #1 Fund
TIRZ #2 Fund
Crime Control and
Prevention Special
Purpose District Fund
Fire Control, Prevention,
and Emergency Medical
Services Special Purpose
District Fund
Proprietary
Funds
Enterprise
Funds
Water/Sewer
Fund
Storm Drainage
Fund
Internal Service
Funds
Vehicle and
Equipment
Replacement Fund
Health Insurance
Trust Fund
32
Town of Prosper Annual Budget Calendar
Budget Calendar AcƟons
Planning
January ‐ March
Department’s Budget
April ‐ May
May 8 ‐ Town staff completes revenue and expenditure projecƟons through the end of the current fiscal
year; prepares discreƟonary and non‐discreƟonary budget requests and related forms.
May 12 ‐ Begin compilaƟon and discussions with Department Heads.
Town Manager’s Budget
June ‐ July
June 18 ‐ Strategic Planning/Budget Work Session with Town Council and Department Heads.
July 24 ‐ Chief Appraiser cerƟfies appraisal rolls for taxing units.
July 31 ‐ CerƟficaƟon of anƟcipated collecƟon rate by collector.
Town Council’s Budget
August ‐ September
August 3 ‐ CalculaƟon of no‐new‐revenue and voter‐approval tax rates. 72‐hour noƟce for meeƟng (Open
MeeƟngs NoƟce).
August 11 ‐ Town Council meeƟng to discuss tax rate; if proposed tax rate will exceed the no‐new‐revenue
tax rate or the voter‐approval tax rate (whichever is lower), take record vote and schedule Public Hearings.
Town Manager presents proposed budget for FY 2020‐2021. Proposed budget must be posted on website
from this date unƟl adopted.
August 12 ‐ “NoƟce of FY 2020‐2021 Budget Public Hearing” noƟce in newspaper and on Town website
published at least seven days before the Public Hearing.
August 18 ‐ Finance CommiƩee reviews Proposed Budget.
August 21 ‐ 72‐hour noƟce for Public Hearing (Open MeeƟngs NoƟce).
August 25 ‐ Public Hearing for budget.
September 4 ‐ 72‐Hour noƟce for Public Hearing at which governing body will adopt tax rate (Open MeeƟngs
NoƟce).
September 8 ‐ Town Council meeƟng to consider passing ordinances adopƟng the FY 2020‐2021 budget and
tax rate. Budget must be adopted before the tax rate, and both must be record votes. Taxing unit must adopt
tax rate before September 30 or 60 days aŌer receiving cerƟfied appraisal roll, whichever is later.
September 9 ‐ Final approved budget to be filed with Town Secretary. Submit ordinances to Collin and
Denton County Tax Offices. Tax Assessor/Collector and Appraisal District noƟfied of current year tax rates.
October 1 ‐ New fiscal year begins and taxes are billed by the Assessor/Collector.
33
*Original term end date of May 2020; Positions held over to November 2020 election due to COVID-19.
Town Council
Mayor
Ray Smith
Term: May 2022
Council Member Place 1
Marcus E. Ray
Term: May 2022
Council Member Place 2
Craig Andres
Term: May 2021
Council Member Place 3
Mayor Pro‐Tem
Curry Vogelsang, Jr.
Term: November 2020*
Council Member Place 4
Meigs Miller
Term: May 2022
Council Member Place 5
Jeff Hodges
Term: November 2020*
Council Member Place 6
Deputy Mayor Pro‐Temro
Jason Dixon
Term: May 2021
TOWN
COUNCIL
The Mayor and each of the six (6)
Council Member places are elected at
large according to the Town Charter.
34
Priority Levels: Urgent & Important "1"; Important to Begin or Continue "2"; As Time/Resources Allow "3"StatusPriorityStatus Update May 2020Staff MemberOriginal Estimated Completion Date4Goal 1 – Maintain Community Character5Enforce strategies to oppose the US 380 Bypass within ProsperIn progress - multi-year 1 Summer 2023 HJSummer 20236Ensure measures are taken to avoid construction of electric substations in inappropriate locationsIn progress - multi-year 1 Summer 2023 HJSummer 20237Complete US 380 Landscaping (Custer - Lovers) In progress - multi-year 2Fall 2021DRSummer 20188Apply for Parks and Recreation National AccreditationIn progress - multi-year 3Fall 2021DRFall 2020910Goal 1a – Ensure Quality Development11Update Comprehensive Plan Base Map, Demographics and StatisticsIn progress - current year 1Fall 2020JWFall 202012Conduct a complete update of the Comprehensive PlanOn hold1Fall 2022JWFall 202213Update non-residential development standards including enhance thoroughfare screening, and vision for DNT/US 380Complete3Fall 2019JWFall 201614Identify and Implement one key Public/Private Partnership project for DowntownOn-going3JW (EDC)Fall 201815Enhance Old Town Residential RevitalizationComplete3 Summer 2019 JWFall 201816Establish Compliance Date for Concrete Batch PlantsComplete1 Spring 2020 JWSpring 202017Amend the Code of Ordinances to allow more flexibility Complete1 Summer 2020 JWSummer 20201819Goal 1b – Maintain Safety and Security20Obtain and Maintain Texas Fire Chiefs Association Best Practices RecognitionComplete2 Winter 2019-2020 SBSpring 201721Ladder Truck put into service Complete2 Winter 2019-2020 SBWinter 2019-202022Obtain & Maintain American Heart Association Mission Lifeline Status On-going2 Summer 2021 SBSummer 201923Traffic Unit will specialize in all aspects of roadway safetyCompleteSpring 2020DKSpring 202024Establish a permanent Emergency Operations Center (EOC) for the TownIn progress - multi-year 2TBDSBTBD25Cyber-security posture review/auditIn progress - multi-year 2Fall 2021LJFall 202126Security at water towers and pump stationsIn progress - multi-year 3 Winter 2021-2022 FJWinter 2021-20222728Goal 1c – Provide Efficient and Effective Utilities, Roads and Infrastructure29Develop a railroad crossing strategy.Complete1 Winter 2019-2020 HWFall 201930Complete construction Fishtrap Elevated Storage Tank (South)In progress - current year 1Fall 2020HWSummer 201931Complete construction 24" WL Connection from LPP EST to DNT/42" to CoitComplete1 Spring 2020 HWSummer 201932Complete construction Lower Pressure Plane Pump Station and Transmission LineIn progress - multi-year 1 Summer 2023 HWSummer 202133Complete construction Fishtrap Rd. from FM 1385 to Dallas North Tollway (two Sections)Complete1Fall 2019HWSummer 201534 > from FM 1385 to Gee Rd.35 > from Gee Rd. to Dallas North Tollway - asphalt construction completed in Aug. 201636Complete design Coit Road (First - Frontier) In progress - current year 2 Winter 2020-2021 HWFall 201837Complete design Prosper Trail (Coit - Custer) Complete2 Spring 2020 HWFall 201838Collin County complete construction Frontier Parkway (BNSF Overpass)In progress - multi-year 2 Spring 2023 HWSummer 202139Complete construction Cook Lane (E/W Collector - First), Phase 1In progress - multi-year 1 Spring 2021 HWSummer 201940Complete construction Cook Lane (End - E/W Collector), Phase 2In progress - current year 1 Summer 2020 HWSummer 201941TxDOT complete construction FM 2478 (US 380 - FM 1461)In progress - multi-year 2 Winter 2022-2023 HWSummer 2022Major Initiatives 2019 - 202035
StatusPriorityStatus Update May 2020Staff MemberOriginal Estimated Completion Date42TxDOT complete construction US 380 (US 377 - Denton County Line) In progress - multi-year 2 Spring 2024 HWSummer 202543TxDOT complete construction FM 1461 (SH 289 -CR 165)In progress - multi-year 2Fall 2026HW2022-202744Complete construction First Street (Coit - Custer)In progress - multi-year 1 Winter 2022-2023 HW Winter 2022-202345Complete construction Victory Way (Coleman - Frontier)In progress - current year 1 Winter 2020-2021 HW Winter 2020-202146Complete construction of Fishtrap and Teel IntersectionIn progress - current year 1 Summer 2020 HW Summer 202047Complete construction of Fishtrap (Teel Parkway - Middle School): Segments 1-3In progress - current year 1 Summer 2020 HW Summer 202048Complete construction of Fishtrap (Middle School - Elementary School): Segment 4In progress - multi-year 1 Summer 2021 HWSummer 202149Complete construction of Fishtrap Road (Elementary School - DNT)In progress - multi-year 1Fall 2022HWFall 202250Complete construction of Prosper Trail and DNT IntersectionIn progress - multi-year 2 Summer 2021 HWSummer 202151Complete construction of Prosper Trail (Coit - Custer), 2 lanesIn progress - multi-year 1 Summer 2021 HWSummer 202152Complete Infrastructure Risk and Resilience AssessmentIn progress - multi-year 1 Winter 2021-2022 FJSummer 202153NTTA complete construction DNT Main LanesIn progress - multi-year 1 Spring 2026 HWSpring 202654Emergency Response Plan for Public Works In progress - multi-year 1 Winter 2021-2022 FJSummer 202155Update CMOMIn progress - current year 1 Winter 2020-2021 FJSpring 202156Town Road Assessment ProgramIn progress - multi-year 2 Winter 2022-2023 FJSummer 202257Amend the Thoroughfare Plan to address roadway alignment accuracy issues and overpass on First StreetComplete1 Spring 2020 JWSpring 202058Construct silent crossings at First Street and Fifth StreetIn progress - current year 2Fall 2020HWFall 20205960Goal 2 – Maintain a Quality Town Workforce61Pursue Organizational Excellence through staff development, training, and industry best practices recognitionOn-going2CS (JE)6263Goal 3 – Ensure Fiscal Stewardship64Pursue targeted, innovative grant opportunities to optimize operations.On-going1CS (BP)65Evaluate the Town's ERP and inspections software systems for new and expanded capabilities or replacement In progress - multi-year 2Fall 2022 CS (BP)Fall 202266Develop a long-term plan for staffing, Town Facilities, and infrastructure financingOn-going1CS (BP)67Coordinate the activities of a Bond Committee and present their recommendations to the Town Council Complete1 Summer 2020 CSSummer 202068Implement agreed upon strategies for dealing with revenue caps Complete1 Summer 2020 CSFall 202069Become a member of NTMWD which will reduce our wholesale water ratesIn progress - multi-year 2Fall 2025HJFall 20257071Goal 4 – Maintain Proactive Communication with Engaged Residents72Create a graphic identity policy and branding style guidelines for printed and digital materialsOn hold2 Winter 2021-2022 RBWinter 2020-202173Conduct a resident communication survey to determine preferred methods and effectiveness of communication In progress - current year 3 Winter 2020-2021 RBWinter 2020-202174Make Smart Meter data accessible to residentsIn progress - current year 3 Winter 2020-2021 CS (BP) Winter 2020-202175Conduct CPR Training for Prosper Residents (Friends & Family)On-going2SBSummer 2019 76Implement effective, new social media toolsOn-going2RBFall 20187778Goal 5 – Provide Quality Recreation Opportunities and Town Facilities79Goal 5a – Maximize Recreation and Leisure Opportunities80Evaluate Downtown Parkland/Open Space optionsComplete1Winter 2020-2021 DR Summer 201981Update the Parks, Recreation, and Open Space Master PlanOn hold1Fall 2023DRFall 202382Adoption of Hike and Bike Master PlanIn progress - current year 1Fall 2020DRFall 202083Develop Master Plan for Hays ParkComplete2 Summer 2020 DRSummer 20208436
StatusPriorityStatus Update May 2020Staff MemberOriginal Estimated Completion Date85Goal 5b – Improve Town Facilities86Plan and prioritize future facility needsComplete1 Summer 2020 CS (BP) Winter 2020-202187Construct and occupy Public Safety facilityIn progress - current year 1Fall 2020 HW/DKFall 202088Develop a Public/Private Partnerships with the communications industryComplete2 Summer 2020 CS (LJ)Fall 202089Develop a Data Transmission Infrastructure plan to link Town facilitiesOn-going1Fall 2020 CS (LJ)Fall 202090Develop a specification / standard to ensure dark fiber connectivity is included in future Town facility project costsOn-going2LJ91Construct Frontier Park Storage FacilityOn Hold1Fall 2020DRFall 20209293Goal 6 – Engage in Effective Intergovernmental Relations94Leverage intergovernmental relationships to achieve regional transportation solutionsOn-going1HJ95Continue and improve regular communications with PISD to coordinate plans for infrastructure improvements.On-going2HW96Coordinate with the Counties and TxDOT to ensure local interests are considered on major roadway projects.On-going2HW97Develop a Legislative AgendaIn progress - current year 2 Winter 2020-2021 HJ98Implement a cyber mutual aid agreement with surrounding municipalitiesIn progress - current year 2 Winter 2020-2021 LJ99# of Projects:% of totalCurrent Year % Complete*18 Complete25%55%15 In progress - current year* 21%24 In progress - multi-year 33%12 On-going16%4On hold5%73Total100% Based upon the January 2020 Staff and Council Strategic Planning Sessions *current year refers to projects expected to be complete by Winter 2020-202137
Organizational Chart38
Fund Department Position Type
ACTUAL
2017‐2018
ACTUAL
2018‐2019
ADOPTED
2019‐2020
REVISED
2019‐2020
ADOPTED
2020‐2021
GENERAL FUND
Town Manager*1.00 1.00 1.00 1.00 2.00
Town Secretary 4.00 4.00 4.00 5.00 2.50
Finance 7.00 7.00 7.00 7.00 7.00
Human Resources 3.00 4.00 4.00 4.00 4.00
Information Technology 2.00 3.00 3.00 3.00 6.00
Communications 0.00 0.00 0.00 0.00 2.50
Court 3.50 4.00 4.00 4.00 4.00
Police 30.00 36.00 40.00 40.00 45.00
Dispatch 9.00 11.00 11.00 11.00 13.00
Fire 40.00 41.00 41.00 47.00 50.00
On‐call temporary pool 15.00 15.00 15.00 15.00 15.00
Fire Marshal 2.00 3.00 3.00 3.00 4.00
Inspections 15.00 16.00 16.00 16.00 16.00
Code Compliance 2.00 2.00 3.00 3.00 3.00
Planning 5.00 5.00 5.00 5.00 5.00
Streets 5.00 6.00 8.00 8.00 8.00
Parks 22.00 26.00 27.00 27.00 27.00
Library 6.50 6.50 6.50 6.50 6.50
Engineering 7.00 10.00 12.00 12.00 12.00
Subtotal Full‐Time 162.00 183.00 193.00 199.00 214.00
Subtotal Part‐Time 2.00 2.50 2.50 3.50 3.50
Subtotal Temporary 15.00 15.00 15.00 15.00 15.00
Total General Fund 179.00 200.50 210.50 217.50 232.50
WATER/SEWER FUND
Utility Billing 4.00 4.00 4.00 4.00 4.00
Water 21.00 24.00 25.00 25.00 27.00
Engineering 0.00 0.00 4.00 4.00 4.00
Wastewater 9.00 12.00 14.00 14.00 15.00
Subtotal Full‐Time 34.00 40.00 47.00 47.00 50.00
Subtotal Part‐Time 0.00 0.00 0.00 0.00 0.00
Total Water/Sewer Fund 34.00 40.00 47.00 47.00 50.00
DRAINAGE UTILITY FUND
Total Drainage Utility Fund All Full‐time 2.00 2.00 2.00 2.00 2.00
Position Type
ACTUAL
2017‐2018
ACTUAL
2018‐2019
ADOPTED
2019‐2020
REVISED
2019‐2020
ADOPTED
2020‐2021
ALL FUNDS
Total Full‐Time 198.00 225.00 242.00 248.00 266.00
Total Part‐Time 2.00 2.50 2.50 3.50 3.50
Total Temporary 15.00 15.00 15.00 15.00 15.00
Total All Funds 215.00 242.50 259.50 266.50 284.50
* Previously the Town Manager position was a contract position. A full‐time employee is added in FY 20/21.
Authorized Positions
39
40
ACTUAL
2018‐2019
PROJECTED
2019‐2020
ADOPTED
2020‐2021
ESTIMATED RESOURCES
REVENUES:
Taxes 29,663,922 34,120,984 36,452,310
Inter‐governmental 106,906 432,717 914,672
License, Fees & Permits 7,834,258 6,575,808 6,174,475
Charges for Services 23,831,240 26,991,662 28,814,016
Fines & Warrants 486,868 350,000 400,000
Investment Income 1,098,782 632,950 278,550
Miscellaneous Revenue 1,480,252 4,751,336 977,211
Impact Fees 9,830,659 9,984,305 7,850,000
Subtotal‐Revenues 74,332,887$ 83,839,762$ 81,861,234$
OTHER RESOURCES:
Transfers In 4,568,093 3,011,769 2,550,325
78,900,980$ 86,851,531$ 84,411,559$
ESTIMATED USES
Direct Expenditures by Function:
General Government/Central Services 14,739,520 12,113,498 13,259,700
Public Safety 14,619,341 14,482,106 16,627,469
Community Services 4,189,032 4,462,007 6,340,459
Streets & Highways 4,184,055 3,180,127 3,272,379
Development Services 2,686,602 2,796,535 3,371,304
Utility Services 12,441,811 15,387,883 17,080,338
Engineering 1,209,670 1,460,062 2,031,806
Debt Service 9,489,924 11,201,618 11,646,602
Economic Infrastructure Development 1,532,547 3,364,110 2,736,035
Impact Fee Infrastructure Development 7,715,488 6,812,290 7,842,500
Subtotal‐Expenditures 72,807,990$ 75,260,236$ 84,208,592$
Transfers Out 6,649,708 5,821,831 1,359,294
79,457,698$ 81,082,067$ 85,567,886$
EXCESS (DEFICIENCY)(556,718)$ 5,769,464$ (1,156,328)$
BEGINNING FUND BALANCE 34,009,839$ 33,453,121$ 39,222,585$
EXCESS (DEFICIENCY)(556,718)$ 5,769,464$ (1,156,328)$
ENDING FUND BALANCE 33,453,121$ 39,222,585$ 38,066,258$
TOTAL ESTIMATED RESOURCES:
TOTAL ESTIMATED USES:
CONSOLIDATED FUND SUMMARY
BY YEAR
41
GENERAL FUND
DEBT SERVICE
FUND
IMPACT FEE
FUNDS UTILITY FUNDS
ESTIMATED RESOURCES
REVENUES:
Taxes 24,039,308 7,549,503 ‐ ‐
Inter‐governmental 414,672 ‐ ‐ ‐
License, Fees & Permits 5,589,975 ‐ ‐ 284,500
Charges for Services 845,275 ‐ ‐ 24,542,532
Fines & Warrants 400,000 ‐ ‐ ‐
Investment Income $85,000 45,000 42,000 59,200
Miscellaneous Revenue $252,350 ‐ 200,000 333,661
Impact Fees ‐ ‐ 6,850,000 ‐
Subtotal‐Revenues 31,626,580$ 7,594,503$ 7,092,000$ 25,219,894$
OTHER RESOURCES:
Transfers In 1,071,820 ‐ ‐ ‐
32,698,400$ 7,594,503$ 7,092,000$ 25,219,894$
ESTIMATED USES
Direct Expenditures by Function:
General Government/Central Services 5,598,394 ‐ ‐ 2,570,664
Public Safety 13,710,949 ‐ ‐ ‐
Community Services 4,605,459 ‐ ‐ ‐
Streets & Highways 3,272,379 ‐ ‐ ‐
Development Services 3,371,304 ‐ ‐ ‐
Utility Services ‐ ‐ ‐ 17,080,338
Engineering 2,031,806 ‐ ‐ ‐
Debt Service ‐ 7,699,741 ‐ 3,946,861
Economic Infrastructure Development ‐ ‐ ‐ ‐
Impact Fee Infrastructure Development ‐ ‐ 7,842,500 ‐
Subtotal‐Expenditures 32,590,291$ 7,699,741$ 7,842,500$ 23,597,863$
Transfers Out ‐ ‐ ‐ 1,359,294
32,590,291$ 7,699,741$ 7,842,500$ 24,957,157$
EXCESS (DEFICIENCY)108,109$ (105,238)$ (750,500)$ 262,737$
BEGINNING FUND BALANCE 11,483,495$ 2,632,100$ 7,353,096$ 9,331,480$
EXCESS (DEFICIENCY)108,109$ (105,238)$ (750,500)$ 262,737$
ENDING FUND BALANCE 11,591,604$ 2,526,862$ 6,602,596$ 9,594,217$
TOTAL ESTIMATED RESOURCES:
TOTAL ESTIMATED USES:
CONSOLIDATED FUND SUMMARY
FISCAL YEAR 2020‐2021
42
SPECIAL REVENUE
FUNDS
INTERNAL SERVICE
FUNDS COMBINED FUNDS
ESTIMATED RESOURCES
REVENUES:
Taxes 4,863,499 ‐ 36,452,310
Inter‐governmental 500,000 ‐ 914,672
License, Fees & Permits 300,000
‐ 6,174,475
Charges for Services ‐ 3,426,209 28,814,016
Fines & Warrants ‐ ‐ 400,000
Investment Income 20,350 27,000 278,550
Miscellaneous Revenue 52,200 139,000 977,211
Impact Fees 1,000,000 ‐ 7,850,000
Subtotal‐Revenues $ 6,736,049 3,592,209$ 81,861,234$
OTHER RESOURCES:
Transfers In ‐ 1,478,505 2,550,325
6,736,049$ 5,070,714$ 84,411,559$
ESTIMATED USES
Direct Expenditures by Function:
General Government/Central Services 271,246 4,819,396 13,259,700
Public Safety 2,916,520 ‐ 16,627,469
Community Services 1,735,000 ‐ 6,340,459
Streets & Highways ‐ ‐ 3,272,379
Development Services ‐ ‐ 3,371,304
Utility Services ‐ ‐ 17,080,338
Engineering ‐ ‐ 2,031,806
Debt Service ‐ ‐ 11,646,602
Economic Infrastructure Development 2,736,035 ‐ 2,736,035
Impact Fee Infrastructure Development ‐ ‐ 7,842,500
Subtotal‐Expenditures 7,658,801$ 4,819,396$ 84,208,592$
Transfers Out ‐ ‐ 1,359,294
7,658,801$ 4,819,396$ 85,567,886$
EXCESS (DEFICIENCY)(922,752)$ 251,318$ (1,156,328)$
BEGINNING FUND BALANCE 3,910,510$ 4,511,905$ 39,222,585$
EXCESS (DEFICIENCY)(922,752)$ 251,318$ (1,156,328)$
ENDING FUND BALANCE 2,987,758$ 4,763,223$ 38,066,258$
TOTAL ESTIMATED RESOURCES:
TOTAL ESTIMATED USES:
43
Combined Graphs
Taxes
$36,452,310
Inter‐governmental
$914,672 License, Fees & Permits
$6,174,475
Charges for Services
$28,814,016
Fines & Warrants
$400,000
Investment Income
$278,550
Miscellaneous
$977,211
Impact Fees
$7,850,000
All Funds Revenues by Type
General Government
$13,259,700
Public Safety
$16,627,469
Community Services
$6,340,459
Streets & Highways
$3,272,379
Development Services
$3,371,304
Utility Services
$17,080,338
Engineering
$2,031,806
Debt Service
$11,646,602
Economic Infrastructure
Development
$2,736,035
Impact Fee Infrastructure
Development
$7,842,500
All Funds Expenditures by Type
44
Fiscal Year General Fund I & S Fund Total
2015‐16 0.361074 0.158926 0.520000
2016‐17 0.367500 0.152500 0.520000
2017‐18 0.367500 0.152500 0.520000
2018‐19 0.367500 0.152500 0.520000
2019‐20 0.367500 0.152500 0.520000
2020‐21 0.367500 0.152500 0.520000
As Adopted
Property Tax Rate Distribution
General and I & S Funds
0.0 0.1 0.2 0.3 0.4 0.5 0.6
General Fund I & S Fund
General Fund
71%
I & S Fund
29%
Tax Rate Distribution
FY 2020‐2021
General
Fund
71%
I & S
Fund
29%
FY 2017‐2018
General
Fund
71%
I & S
Fund
29%
FY 2016‐2017
General
Fund
71%
I & S
Fund
29%
FY 2018‐2019
General
Fund
71%
I & S
Fund
29%
FY 2019‐2020
General
Fund
69%
I & S
Fund
31%
FY 2015‐2016
45
Source: The Texas State Comptrollers Website
The Town's three major categories (Retail trade, Manufacturing, and Food Services) make up approximately
60% of the Town's sales tax collections.
Sales taxes contribute approximately 17.7% of General Fund revenues and are the second largest source of
revenue for the General Fund budget. The Town examines the market conditions in Prosper and the Metroplex
in budgeting sales tax conservatively year to year.
Notes: The Town held an election May, 2018 to create two Special Purpose Districts for Crime and Fire that
are supported by a quarter of a percent of sales tax collected in the Town.
Sales Taxes
General, Special Purpose Districts, and EDC Funds
$1,938 $2,471 $2,795 $3,257 $3,997
$5,071
$6,339 5,374 6,112 $ 6,295
2,606
3,038 $ 3,130
$646
$824 $932
$1,086
$1,332
$1,690
$2,173
$2,606
$3,038 $3,130
$‐
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
ThousandsEDC
Sales
Tax
SPDs
Sales
Tax
Town
Sales
Tax
46
Times Tax Rate (Per $100) 0.52
Certified Freeze Adjusted Taxable Value Increased 20%
New Construction Totaled $360,557,369
Ad Valorem Taxes
Total Freeze Adjusted Taxable Value $ 4,601,196,301
One Penny on the Tax Rate $460,120
Times Anticipated Tax Collections 100%
Plus Actual Tax on Freeze $1,829,771
Property Valuations & Ad Valorem Taxes
General and I & S Funds
TOTAL TAX LEVY $25,755,992
1,205,781
1,253,321
1,447,466
1,753,255
2,129,311
2,546,144
3,114,007
3,666,923
4,209,067
4,601,196
324,387 321,662
351,317
378,651
423,062
461,940
495,762
523,567 543,030 545,324
$‐
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$‐
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020Thousands
Certified Net Assessed Taxable Valuations
Uses ARB approved Totals
Avg Home Taxable Value from Collin County
Source: Collin CAD and Denton CAD Certified Totals 2011‐2020
47
Impact Fee Revenues
Impact Fee Funds
Texas Local Government Code Chapter 395 requires an impact fee analysis before impact fees are set. Chapter 395
requires that land use assumptions and capital improvement plans be updated at least every five years, and the
Town of Prosper last performed an impact fee analysis in 2017. During FY 2016‐2017, Council adopted land use
assumptions and a capital improvements plan establishing impact fees for water, wastewater, and roadways by
amending Article, 10.02 "Capital Improvements and Impact Fees," of the Town of Prosper Code of Ordinances.
Town of Prosper's Code of Ordinances, Section 10.02.001 purpose of impact fees is to assure the provision of
adequate public facilities to serve new development in the Town by requiring each such development to pay its
share of the costs of such improvements by and attributable to such new development. The budget reflects a
conservative revenue forecast for impact fees based on growth that is taking place, but not at the rate reflected in
previous years.
$9,830,659 9,984,305
$7,850,000
$‐
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
2018‐2019
Actual
2019‐2020
Projected
2020‐2021
Budget
48
Consumption % of total
Customer Type of Business (gallons) Usage
Prosper Independent School District School District 11,823,650 0.51%
Lattimore Materials Ready‐Mix Concrete Mfg 10,828,169 0.47%
Argos Ready Mix Ready‐Mix Concrete Mfg 9,882,870 0.43%
SiteOne Landscape Supply Landscape Supplier 5,430,000 0.23%
Windsong Ranch Community Association Homeowner's Association 4,018,200 0.17%
380 & 289 LP Shopping Center 3,969,499 0.17%
Northeast 423/380 LTD Shopping Center 3,868,500 0.17%
Kroger Grocery Store 3,384,500 0.15%
Preston Development, LTD Shopping Center 2,933,299 0.13%
Prosper Car Wash Auto Detailer 2,765,700 0.12%
Water and Wastewater Revenues
Water & Sewer Fund
Council approved increases to water rates to be phased in over three years beginning with Fiscal Year 2017‐2018.
This represented the first increase to Town customers since 2012 despite substantial increases by our water
providers over the last several years. Staff reviews the billed water and wastewater rates each year to ensure the
rates approved are warranted in order to expand the Town's water and sewer infrastructure, as well as to continue
providing our customers with the best service possible. Water and wastewater charges amount to ninety percent of
the revenue collected by the Water and Sewer fund. During the FY 2019‐2020 budget process staff recommended
to Council to not phase in the third year of water and wastewater rate increases due to the increased accounts in
the Town. Council approved the recommendation along with aligning the commercial base rate charge for water to
mirror the residential base rate charge. The only change to the water and wastewater rates for FY 2020‐2021 will
be an increase from 1.0 times to 1.5 times in‐town rates for customers located outside of Town limits. The Town will
continue to look at rates to ensure that fund balance reserves are maintained.
Ten Largest Water Customers
12,015,127
14,012,876 14,203,322
6,769,595 7,128,716
8,012,010
$‐
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2018‐2019
Actual
2019‐2020
Projected
2020‐2021
Budget
Water Wastewater
49
50
GENERAL FUND
51
52
General Fund Description
The General Fund is the operating fund of the Town. The General Fund receives and accounts for all general tax
revenues and other receipts that are not restricted by law or contractual agreement to some other designated
fund. The General Fund includes a greater variety and amount of revenues, and finances a wider range of
governmental activities than any other fund. The primary revenue sources for the General Fund are property
taxes, sales taxes, franchise fees, license and permit fees, fines and warrants, and miscellaneous general
revenues.
The General Fund accounts for general purpose expenditures for most government functions. Operations in the
General Fund provide basic services such as Administration, Police Services, Fire Services, Public Works,
Community Services, Development Services, and Engineering. Included for each operational area is an
organizational chart, program description, goals and objectives, personnel summary, and an expenditure
summary.
53
Fiscal Year Days Over Minimum Reserve Value of Each Day
2016‐2017 111 61,280$
2017‐2018 75 77,584$
2018‐2019 22 88,128$
2019‐2020 48 82,981$
2020‐2021 38 90,529$
General Fund
Fund Balance
The Town Charter proposes a legal restriction on a Contingent Reserve of the General Fund in the amount of twenty
percent (20%). It is the goal of the Town to achieve and maintain an unassigned fund balance in the General Fund
equal to five percent (5%) of budgeted expenditures for unanticipated expenditures, unforeseen revenue
fluctuations, or other adverse circumstances. This amount is in addition to the twenty percent (20%) restricted fund
balance amount required by the Town Charter. In FY 2018‐2019, Council approved one‐time capital expenditures by
utilizing a strong unrestricted fund balance. This helped fund roads and equipment versus issuing debt, while still
maintaining the required reserves per charter and policy.
$‐
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
2016‐2017
Actual
2017‐2018
Actual
2018‐2019
Actual
2019‐2020
Projected
2020‐2021
Budget
Unrestricted Contingency per Charter 5% Reserve Over Minimum Reserve
54
Revenue Category FY 2021 Adopted % of Total
Property Tax $ 18,246,167 55.8%
Sales Tax 5,793,141 17.7%
Franchise Fees 1,792,875 5.5%
License, Fees & Permits 3,575,100 10.9%
Charges for Services 845,275 2.5%
Fines & Warrants 400,000 1.2%
Grants 414,672 1.3%
Investment Income 85,000 0.3%
Transfers In 1,071,820 3.3%
Miscellaneous 252,350 0.8%
Park Fees 222,000 0.7%
Revenue Total $ 32,698,400 100.0%
Other $222,000
General Fund Revenues
By Source
Property Tax
55.8%
Sales Tax
17.7%
Franchise Fees
5.5%
License, Fees & Permits
10.9%
Charges for Services
2.5%
Fines & Warrants
1.2%
Grants
1.3%
Investment Income
0.3%
Transfers In
3.3%Miscellaneous
0.8%Park Fees
0.7%
55
Department FY 2021 Adopted % of Total
Administration $ 5,598,394 17.3%
Police Services 5,997,484 18.4%
Fire Services 7,713,465 23.7%
Public Works 3,272,379 10.0%
Community Services 4,605,459 14.1%
Development Services 3,371,304 10.3%
Engineering 2,031,806 6.2%
Expense Total $ 32,590,291 100.0%
Other $2,031,806
General Fund Appropriations
By Department
Administration
17.3%
Police Services
18.4%
Fire Services
23.7%
Public Works
10.0%
Community
Services
14.1%
Development Services
10.3%
Engineering
6.2%
56
FUND BALANCE AND RESERVE POSITIONINGFUNDACCOUNT TYPEACTUAL2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESProperty Tax14,663,044 16,580,933 16,904,305 18,246,167 19,326,837 20,479,847 21,700,688 22,780,395 Sales Tax4,943,218 5,077,533 5,626,156 5,793,141 6,085,798 6,386,788 6,576,411 6,771,724 Franchise Fees1,671,416 1,731,375 1,716,666 1,792,875 1,955,541 1,979,071 2,013,565 2,049,051 License, Fees & Permits4,725,967 4,315,353 4,532,988 3,575,100 $3,952,439 $3,950,639 $3,953,785 $3,951,876Charges for Services428,911 435,847 507,860 845,275 885,425 928,918 974,570 1,022,489 Fines & Warrants486,868 474,163 350,000 400,000 412,000 412,000 412,000 412,000 Grants106,906 458,672 432,717 414,672 227,000 52,000 55,000 55,000 Investment Income367,860 300,249 200,000 85,00086,70088,43490,20392,007Transfers In881,542 989,087 989,087 1,071,820 1,103,975 1,137,094 1,171,207 1,206,343Miscellaneous197,67399,000116,890 252,350252,900252,510252,520252,530Park Fees320,070 270,280 98,654 222,000 255,280 254,380 264,380 264,380 TOTAL REVENUES28,793,476$ 30,732,492$ 31,475,323$ 32,698,400$ 34,543,894$ 35,921,680$ 37,464,328$ 38,857,794$ EXPENDITURESAdministration7,343,231 5,139,289 4,925,355 5,598,394 5,529,530 5,695,416 5,866,278 6,042,267 Police Services4,289,446 5,631,207 5,297,679 5,997,484 6,034,946 6,215,994 6,402,474 6,594,548 Fire Services7,910,276 7,676,989 7,676,989 7,713,465 7,796,158 8,030,043 8,270,944 8,519,072 Public Works4,184,055 3,213,735 3,213,735 3,272,379 3,344,550 3,444,887 3,548,233 3,654,680 Community Services4,102,973 4,736,198 4,459,571 4,605,459 4,428,623 4,561,481 4,698,326 4,839,276 Development Services2,686,602 3,238,239 2,838,239 3,371,304 3,220,585 3,317,203 3,416,719 3,519,220 Engineering1,209,670 1,839,369 1,461,752 2,031,806 1,987,760 2,047,393 2,108,815 2,172,079 Future Police Positions‐ ‐ ‐ ‐ 418,548 727,847 1,042,001 1,370,482 Future Fire Positions‐ ‐ ‐ ‐ 349,820 710,135 1,081,259 1,463,516 TOTAL EXPENDITURES31,726,253$ 31,475,026$ 29,873,320$ 32,590,291$ 33,110,520$ 34,750,398$ 36,435,048$ 38,175,141$ Net Period Excess/(Deficit) (2,932,777)$ (742,534)$ 1,602,003$ 108,109$ 1,433,374$ 1,171,282$ 1,029,280$ 682,653$ NET CHANGE IN FUND BALANCE(2,932,777)$ (742,534)$ 1,602,003$ 108,109$ 1,433,374$ 1,171,282$ 1,029,280$ 682,653$ BEGINNING FUND BALANCE12,814,269$ 9,881,492$ 9,881,492$ 11,483,495$ 11,591,604$ 13,024,978$ 14,196,260$ 15,225,540$ ENDING FUND BALANCE9,881,492$ 9,138,958$ 11,483,495$ 11,591,604$ 13,024,978$ 14,196,260$ 15,225,540$ 15,908,193$ BALANCE OF UNRESTRICTED FUNDS9,881,492$ 9,138,958$ 11,483,495$ 11,591,604$ 13,024,978$ 14,196,260$ 15,225,540$ 15,908,193$ Less: Contingency per Charter6,345,251 6,295,005 5,974,664 6,518,058 6,468,430 6,662,483 6,862,358 7,068,228 5% Reserve1,586,313 1,573,751 1,493,666 1,629,515 1,617,108 1,665,621 1,715,589 1,767,057 AMOUNT OVER (UNDER) MINIMUM RESERVE TARGET1,949,929$ 1,270,201$ 4,015,165$ 3,444,031$ 4,939,440$ 5,868,156$ 6,647,593$ 7,072,908$ % AMOUNT OVER MINIMUM RESERVE TARGET6%4%13%11%15%17%18%19%AMOUNT OVER (UNDER) IN DAYS OPERATING COST2215483854616667General Fund Summary57
General Fund Overview
General Fund
Administration
Town Manager's
Office
Town Secretary's
Office
Finance
Human
Resources
Information
Technology
Communications
Municipal
Court
Non‐
Departmental
Police Services
Operations
Dispatch
Fire Services
Operations
Marshal
Public Works
Streets
Facilities
Management
Community
Services
Park
Administration
Park
Operations
Park
Recreation
Library
Development
Services
Building
Inspections
Code
Compliance
Planning
Engineering
Engineering
58
DEPARTMENT:DIVISION:
Administration Town Manager's Office
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Commercial taxable value as a percentage of total taxable value 14.6% 14.2% 16.4%
Percentage change in taxable commercial property values 41.7% 11.5% 26.0%
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Certified Tax Roll ‐ percentage change from prior year 17.8% 14.8% 9.3%
New property value as a percentage of taxable value growth 70.4% 76.5% 91.9%
Full‐time staff turnover as a percentage of total workforce 10.7% 10.9% 10.8%
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Town Manager’s office oversees all community functions and services by directing, motivating, and providing leadership to the
various departments of the Town. The Town Manager provides administrative guidance to the Town Council and is responsible for the
administration of all affairs of the Town with only those exceptions specified in the Town Charter. The Town Manager and Executive
Team serve as liaisons between the Town Council, residents, and staff, in order to:
• Better serve our community by providing exceptional customer service and promoting lasting success
• Communicate and accomplish Town Council policies and initiatives
• Cultivate a strong and dynamic future for Prosper
GOALS AND OBJECTIVES
Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure
• Continue to work with wireless providers to expand Town cellular phone service.
• Begin implementation of all approved bond programs.
Town Council Goal 2 ‐ Maintain a Quality Workforce
• Continue to expand the continuous improvement program.
Town Council Goal 3 ‐ Ensure Fiscal Stewardship
• Oversee budget development and administer the annual budget and capital improvement projects adopted by Town Council.
• Submit for Budget Excellence Award and Popular Annual Financial Reporting Award.
• Continue the multi‐year budgeting process conservative planning during economic challenges and tax limitation.
Town Council Goal 5b ‐ Improve Town Facilities
• Complete the construction of Town Hall finish out space and the public works expansion.
59
DEPARTMENT:DIVISION:
Administration Town Manager's Office
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 212,545 219,944$ $ 543,266
Operations 503,800 455,218 136,361
Transfers 623 132 388
TOTAL $ 716,968 $ 675,294 $ 680,015
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Executive Director of Administrative Services 1.0 1.0 1.0
Town Manager*0.0 0.0 1.0
TOTAL 1.0 1.0 2.0
* Previously the Town Manager position was a contract position.
Town Manager
Ex. Director of
Development and
Infrastructure
Services
Fire Chief Police Chief
Ex. Director of
Community
Services
Ex. Director of
Administrative
Services
60
DEPARTMENT:DIVISION:
Administration Town Secretary's Office
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Board and Commission Applications Processed 36 41 45
Registered Voters 14,406 17,162 18,560
Public Information Requests (PIRs) processed 195 279 365
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Meeting notices and other public notices posted on Town bulletin board and
website in accordance with Open Meetings Act 100% 100% 100%
Registered voters as a percentage of population 56% 60% 60%
Responses to PIR's within 10 business days 100% 100% 100%
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Town Secretary is responsible for administrative support for the Mayor and Town Council, the posting of meeting notices in
accordance with the Open Meetings Act, the final preparation and posting of the Town Council Meeting Packet, administration of
elections, and responding to Public Information Requests in accordance with the Public Information Act. The Town Secretary oversees the
town‐wide records management program, coordinates the storage and disposition of inactive Town records, provides support and
training to Town staff on records management procedures, and serves as custodian of the Town's historical records. The Town Secretary
reports to the Executive Director of Community Services. Support staff includes a part‐time Records Coordinator and a Senior
Administrative Assistant, who also supports the Town Manager's Office.
GOALS AND OBJECTIVES
Town Council Goal 9 ‐ Maintain Proactive Communication to Engage Residents and Stakeholders
• Provide professional, timely, and courteous administrative support to the Town Council.
• Respond promptly to requests for documents, ensuring that internal and external customers receive information
in a timely manner.
• Publish legal notices to satisfy state law and inform the public through print media.
• Post meeting notices and other legally‐required public notices in accordance with the Open Meetings Act, the
Election Code, and state law.
• Maintain official Town records in accordance with the Public Information Act and the Texas State Library guidelines
for records management.
• Continue professional development and networking opportunities through appropriate professional organizations.
• Establish and maintain positive relationships with elected officials, Town staff, and the public.
• Provide outstanding customer service to the public and to Town of Prosper staff.
• Coordinate all aspects of Town elections, including managing contracts through Collin and Denton Counties for election services.
61
DEPARTMENT:DIVISION:
Administration Town Secretary's Office
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 312,125 354,094$ $ 212,522
Operations 174,941 182,321 190,940
Transfers ‐ ‐ ‐
TOTAL $ 487,066 $ 536,415 $ 403,462
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Administrative Assistant 1.0 0.0 0.0
Community Engagement Specialist (Part‐Time)*0.0 0.5 0.0
Communication Specialist*1.0 1.0 0.0
Deputy Town Secretary 1.0 0.0 0.0
Executive Director of Community Services*0.0 1.0 0.0
Records Coordinator (Part‐Time)0.0 0.5 0.5
Senior Administrative Assistant 0.0 1.0 1.0
Town Secretary 0.0 1.0 1.0
Town Secretary/Public Information Officer 1.0 0.0 0.0
TOTAL 4.0 5.0 2.5
*Position transferred to the Communications Division
Executive Director of
Community Services
Senior Administrative
Assistant Town Secretary Records Coordinator
(Part‐Time)
62
DEPARTMENT:DIVISION:
Administration Finance
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Invoices processed 6,545 6,200 6,200
Accounts Payable payments processed 4,228 4,000 4,000
Journal entries processed 2,277 2,300 2,350
Payroll payments processed 4,882 5,915 6,300
Purchase orders/change orders issued 376 428 487
Bids/Contracts processed 76 86 90
P‐card Transactions 3,369 3,580 3,830
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Invoices paid within 30 days 87%87%90%
Vendors on ACH/Wire payments 16%18%20%
Procurements distributed/processed in the eProcurement system 45%21%24%
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Finance Department is responsible for all fiscal transactions and preparation of financial reports. The department is also responsible
for development of the Town's annual operating budget as well as cash management, purchasing, revenue collection, debt management,
payment disbursements and investment of Town funds. An external auditor prepares an annual audit of Town funds to ensure the proper
and ethical accounting of public funds. The Payroll function also resides under the Finance Department umbrella and is responsible for the
timely and accurate payment of all Town employees.
GOALS AND OBJECTIVES
Town Council Goal 3 ‐ Ensure Fiscal Stewardship
• Continue to maintain our current bond credit rating Moody's Aa1 and S&P AA+.
• Receive the GFOA Budget Presentation Award.
• Receive the Certificate of Achievement from GFOA for the Comprehensive Annual Financial Report.
• Maximize use of e‐procurement system.
• Receive the annual Achievement of Excellence in Procurement Award.
63
DEPARTMENT:DIVISION:
Administration Finance
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 750,509 789,281$ $ 726,202
Operations 307,113 318,721 397,031
Transfers 1,819 ‐ 213
TOTAL $ 1,059,441 $ 1,108,002 $ 1,123,446
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Accounting Manager 1.0 1.0 1.0
Accounting Technician 0.0 0.0 1.0
Accounts Payable Specialist 1.0 1.0 0.0
Buyer 1.0 1.0 1.0
Finance Director 1.0 1.0 1.0
Payroll/Accounts Payable Specialist 0.0 0.0 1.0
Payroll Administrator 1.0 1.0 0.0
Purchasing Manager 1.0 1.0 1.0
Senior Accountant 1.0 1.0 1.0
TOTAL 7.0 7.0 7.0
Finance Director
Accounting
Manager
Senior Accountant
Payroll/Accounts
Payable Specialist
Accounting
Technician
Purchasing
Manager
Buyer
64
DEPARTMENT:DIVISION:
Administration Human Resources
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Number of employees hired 56 53 46
Terminations 29 31 30
Applications processed 2,792 1,600 3,000
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Full‐Time Turnover 11% 11% 11%
Time to Hire 75 days 61 days 60 days
Participation in Wellness Benefit 87 (47%) 106 (49%) 130 (58%)
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 317,790 381,728$ $ 396,563
Operations 79,629 77,030 92,130
Transfers 6,361 1,112 2,490
TOTAL $ 403,780 $ 459,870 $ 491,183
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Human Resources department is responsible for hiring great talent to support the goals of the Town. The HR Department manages
various elements of each employee's work experience including: training and development; benefits administration; compensation
processes; performance appraisals; disciplinary processes; and worker's compensation and property liability issues. The HR department
supports an atmosphere in which employees are rewarded and recognized for their contributions. The department strives to provide
services based on the evolving needs of employees and the Town.
GOALS AND OBJECTIVES
Town Council Goal 2 ‐ Maintain a Quality Workforce
• To maintain a quality workforce through effective recruitment and retention efforts.
• To support positive Town culture through delivering HR services in a timely manner and which meet the needs of
employees.
• To facilitate leader and employee development through providing educational tools, resources, and training to
support employee growth.
65
DEPARTMENT:DIVISION:
Administration Human Resources
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
HR Director 1.0 1.0 1.0
HR Generalist 1.0 1.0 1.0
HR Specialist 1.0 1.0 1.0
Receptionist (Two Part‐Time positions)1.0 1.0 1.0
TOTAL 4.0 4.0 4.0
HR Director
HR Generalist HR Specialist Receptionist
(Two Part‐Time)
66
DEPARTMENT:DIVISION:
Administration Information Technology
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Average help desk tickets opened per month 115 130 160
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Average help desk tickets closed per month 99%99%99%
I.T. Systems availability (uptime)‐99%99%
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 323,657 363,200$ $ 630,758
Operations 377,239 457,799 608,043
Capital ‐ 180,000 30,000
Transfers 16,884 35,296 39,410
TOTAL $ 717,780 $ 1,036,295 $ 1,308,211
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Information Technology Department supports key systems for all Town departments including critical public safety operations as well
as, directing, planning, supporting, and coordinating all activities related to the acquisition, installation, maintenance, and administration
of the Town's technical infrastructure information, telephone, network, and records management resources and systems.
GOALS AND OBJECTIVES
Town Council Goal 1 ‐ Maintain Community Character
Town Council Goal 1b ‐ Maintain Safety and Security
• Update Access Control System panels in Town Hall to open platform hardware
• Assist Public Works in securing and updating SCADA architecture and infrastructure
• Produce/update COOP, Disaster Recovery Plans, and Incident Response Plans
Town Council Goal 2 ‐ Maintain a Quality Town Workforce
Town Council Goal 6 ‐ Engage in Effective Intergovernmental Relations
• Complete transition from Frisco ILA to in‐house GIS services
• Implement Cyber Incident Mutual Aid ILA with surrounding municipalities
67
DEPARTMENT:DIVISION:
Administration Information Technology
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Help Desk Technician 1.0 1.0 3.0
IT Director 1.0 1.0 1.0
Senior GIS Analyst 0.0 0.0 1.0
Systems Engineer 1.0 1.0 1.0
TOTAL 3.0 3.0 6.0
IT Director
Systems Engineer GIS Senior Analyst Help Desk Technician
(3)
68
DEPARTMENT:DIVISION:
Administration Communications
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Social Media posts 15,567 17,281 19,000
Communication Help Tickets Entered ‐ 185 275
Estimated Graphics/Marketing Materials/Videos Created per month 3 5 8
Resident Update Subscribers 3,064 3,296 3,625
MyProsper Mobile App Service Requests Submitted 57 80 100
Community Engagement Opportunities ‐ 14 17
Service Satisfaction Surveys Completed 14 46 55
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Closed/Resolved Communications Help Tickets ‐100%100%
Resident Update Subscribers as a Percentage of Population 12%12%15%
MyProsper Mobile App Requests ‐ Average Number of Days to Close ‐1910
Service Satisfaction Surveys ‐ Score of Somewhat or Extremely Satisfied 31%52%60%
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Communications Division provides the highest quality of service to Town residents and the community, as well as Town departments
and programs by sharing information across multiple communication channels. The Division's goal is to build trust in the community by
providing accurate, reliable, and timely information to ensure residents of Prosper are fully informed about their municipal government,
and are engaged with their community through a variety of programs. The Communications Division is responsible for managing the
Town's communication strategy using multiple communication methods including social media, the Town website, printed and digital
materials, and community engagement activities to ensure residents and the public are well‐informed about Town programs, services and
activities. The Communications Division reports to the Executive Director of Community Services, and is comprised of a Communications
Specialist, and a part‐time Community Engagement Specialist.
GOALS AND OBJECTIVES
Town Council Goal 4 ‐ Maintain Proactive Communication to Engage Residents and Stakeholders
• Continue professional development and networking opportunities through appropriate professional organizations.
• Establish and maintain positive relationships with elected officials, Town staff, the public, and the media.
• Continue to improve and increase the Town's social media presence through the use of multiple platforms.
• Coordinate and track the dissemination of information via press releases, the Town website, and social media,
determining the best platform to use and timing the release of information appropriately.
• Provide outstanding customer service to the public and to Town of Prosper staff.
• Support community engagement activities that serve to build positive relationships with residents and community stakeholders.
69
DEPARTMENT:DIVISION:
Administration Communications
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ ‐ ‐$ $ 272,690
Operations ‐ ‐ 32,741
Transfers ‐ ‐ ‐
TOTAL $ ‐ $ ‐ $ 305,431
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Communication Specialist*0.0 0.0 1.0
Community Engagement Specialist*0.0 0.0 0.5
Executive Director of Community Services*0.0 0.0 1.0
TOTAL 0.0 0.0 2.5
* Positions previously included in the Town Secretary's Office Division
Executive Director of
Community Services
Communication Specialist
Community Engagement
Specialist
(Part‐Time)
70
DEPARTMENT:DIVISION:
Administration Municipal Court
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Cases Filed (citations, citizen complaints, incident reports)4,543 2,450 3,900
Warrants Issued (arrests and Capias pro fine)1,394 625 400
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Cases Closed (citations, citizen complaints, incident reports)4,626 3,225 4,000
Warrants Closed/Cleared (arrests and Capias pro fine)671 575 500
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 238,560 285,331$ $ 294,543
Operations 128,490 116,191 117,951
Transfers 6,738 97 769
TOTAL $ 373,788 $ 401,619 $ 413,263
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Municipal Court processes criminal class C misdemeanors filed by the Prosper Police Department and citizens either by citation,
incident report, or citizen complaint. Civil matters such as property hearings to determine ownership of recovered stolen property are
also handled by the Court. The Court is responsible for ensuring that all persons with matters before the judge are treated professionally,
courteously, and most importantly, fairly. The Court staff is available to assist customers by providing quality, ethical, efficient, and
effective information and communication related to court procedures, hearings and/or trials. The Court is a legal forum used to protect
the legal rights of defendants and victims by following the laws of the United States, the State of Texas, and laws implemented by the
Town of Prosper.
GOALS AND OBJECTIVES
Town Council Goal 3 ‐ Ensure Fiscal Stewardship
• Timely file, disposition and dispose of matters pending before the court.
• Responsible for accurate revenue collection and reporting.
• Efficient record management and activity reporting to a number of state agencies.
• Handling and processing delinquent cases for warrant and collections.
71
DEPARTMENT:DIVISION:
Administration Municipal Court
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Court Administrator 1.0 1.0 1.0
Court Clerk 2.0 2.0 2.0
Bailiff (Part‐Time)*0.5 0.5 0.5
Marshal (Part‐Time)0.5 0.5 0.5
TOTAL 4.0 4.0 4.0
*This position is funded in the Court Security Fund
Finance Director
Court
Administrator
Court Clerk
(2)
Bailiff*
(Part‐Time)
Marshal
(Part‐Time)
72
DEPARTMENT:DIVISION:
Administration Non‐Departmental
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel/(Projected Fund Salary Savings) $ ‐ (332,944)$ $ (343,886)
Operations 928,157 1,007,210 1,213,567
Capital ‐ 200,000 ‐
Transfers 2,663,324 3,731 3,702
TOTAL $ 3,591,481 $ 877,997 $ 873,383
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Non‐Departmental budget supports the Town's property insurance and estimated 380 agreements. Projected salary savings for the
General Fund are also accounted for in this division.
73
DEPARTMENT:DIVISION:
Police Operations
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Prosper Police Department provides community policing to all citizens and visitors. The Department provides regular patrols, traffic
enforcement, call responses, accident investigations and criminal investigations, while providing dependable, courteous and professional
service.
The mission of the Department is to effectively and efficiently provide for the protection of lives and property, preserve the public peace,
and provide community service with the highest level of professionalism and ethical standards: "Courtesy ‐ Service ‐ Protection". The
Department provides 24‐hour a day law enforcement and emergency communication services to a rapidly growing population, which
spans over an area of 27 square miles of both residential and commercial development.
Under the leadership of Chief Doug Kowalski, the Department continues to be an accredited agency with the Texas Police Chiefs
Association Best Practices Program and adheres to the Best Practices in Law Enforcement.
GOALS AND OBJECTIVES
Town Council Goal 1b ‐ Maintain Safety and Security
• Provide professional public service.
Town Council Goal 2 ‐ Maintain a Quality Workforce
• Effective recruitment and retention of highly qualified personnel.
• Provide consistent and proper training opportunities for personnel.
• Adherence to core values, as outlined below:
Town Council Goal 3 ‐ Ensure Fiscal Stewardship
• Ensure fiscal responsibility.
Character: We are committed to continual adherence to the Law Enforcement Code of Ethics, always doing what is right and to do our
best.
Competence: We will adhere to all educational requirements as required by law, continually honing our knowledge, skills and abilities.
Compassion: We will treat all people with dignity and respect; treating others the way we would like to be treated.
Courage: We are committed to operate with the attitude of willingness and with the ability to make decisions under extreme conditions.
Commitment: We will persist, persevere and serve with determination, providing our community with safety and security. We are
committed to excellence.
74
DEPARTMENT:DIVISION:
Police Operations
TOWN OF PROSPER
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Calls for service (Police Dept. calls only)26,598 25,255 29,831
Citizen initiated calls 8,631 10,854 11,830
Officer initiated calls 17,967 14,401 18,001
Criminal investigations (reported/investigated)1,152 1,320 1,584
Felony arrests 81 56* 100
Misdemeanor arrests 197 84* 244
Motor vehicle accidents‐with injury 299 346 377
Motor vehicle accidents‐without injury 458 531 578
Citations 3,943 4,573 4,984
* Impacted by COVID‐19
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Response time (minutes)5:13 5.13 5.10
Total Part 1 Crimes 285 325 353
Violent crimes 79 97 105
Property crimes 206 228 248
Total Part 1 Crimes per capita 1,000 6.25 5.59 5.59
Violent crimes per capita 1,000 1.99 1.67 1.67
Property crimes per capita 1,000 4.26 3.90 3.90
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 2,074,504 3,261,241$ $ 3,911,736
Operations 601,108 700,487 654,598
Capital 482,080 246,522 90,564
Transfers 340,069 350,015 268,636
TOTAL $ 3,497,761 $ 4,558,265 $ 4,925,534
75
DEPARTMENT:DIVISION:
Police Operations
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Administrative Assistant 1.0 1.0 1.0
Assistant Police Chief 1.0 1.0 1.0
Corporal (Patrol Division)0.0 4.0 4.0
Detective (Criminal Investigations Division)3.0 3.0 3.0
Lieutenant (Patrol Division)0.0 2.0 4.0
Police Chief 1.0 1.0 1.0
Police Officer*24.0 20.0 20.0
Police Officer (Traffic Unit)0.0 2.0 2.0
Public Safety Officer 0.0 0.0 2.0
Records Clerk 1.0 1.0 2.0
Sergeant (CID/Administration)1.0 1.0 1.0
Sergeant (Patrol Division)4.0 4.0 4.0
TOTAL 36.0 40.0 45.0
*13 positions funded in the Crime Control and Prevention Special Purpose District
76
DEPARTMENT:DIVISION:
Police Operations
TOWN OF PROSPER
Police Chief
Asst. Police Chief
(Patrol Division)
Lieutenant
(2)
Sergeant
(4)
Corporal
(4)
Police Officer
(20)
Traffic Officer
(2)
Lieutenant
(Investigations
Division)
Sergeant
Detective
(3)
Records
Clerk
(2)
Lieutenant
(Support Services
Division)
Communications
Manager & personnel
under Communications
budget
Public Safety Officer
(2)
Chaplains
Citizens on Patrol
Administrative
Assistant
77
DEPARTMENT:DIVISION:
Police Dispatch
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Calls for service 28,162 29,000 29,870
Total Telephone Calls 9‐1‐1/Non‐Emergency calls 36,048 38,522 39,743
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Emergency Medical Dispatch Accuracy 85%89%90%
Answering all 9‐1‐1 Calls within 10 seconds 96%98%99%
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 611,190 822,842$ $ 954,832
Operations 162,578 202,692 113,405
Transfers 17,917 10,455 3,713
TOTAL $ 791,685 $ 1,035,989 $ 1,071,950
TOWN OF PROSPER
PROGRAM DESCRIPTION
The goal of the Town of Prosper Dispatch Communications Center is to contribute to the safety and well‐being of our community and
responders by linking the citizens and visitors of our Town with fast, efficient, reliable, responsive, and professional public‐safety
communication services.
GOALS AND OBJECTIVES
Town Council Goal 1b ‐ Maintain Safety and Security
• We ensure the safety of our responders by diligently and systematically gathering all pertinent information
necessary to ensure a safe and effective response.
• We provide a safety net by conscientiously monitoring, and when necessary, through timely intervention and
interaction.
Town Council Goal 2 ‐ Maintain a Quality Workforce
• We ensure that the callers first point of contact with public safety is courteous and professional. Our customer
service will be top‐notch.
• We achieve organizational excellence through commitment, continuing education, support, and remaining up to
date with advances in technology.
• We employ personnel who meet the highest standards of character and professional excellence.
• We provide entry‐level training of the highest caliber to all new recruits.
• We promote employee satisfaction by actively involving them in decision‐making that effects their workplace.
78
DEPARTMENT:DIVISION:
Police Dispatch
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Communications Manager 1.0 1.0 1.0
Communications Lead 0.0 2.0 2.0
Dispatch Supervisor 2.0 2.0 2.0
Dispatcher 8.0 6.0 8.0
TOTAL 11.0 11.0 13.0
Police Chief
Lieutenant
(Support Services Division)
Communications
Manager
Dispatch Supervisor
(2)
Communications Lead
(2)
Communications
Officer (8)
79
DEPARTMENT:DIVISION:
Fire Services Operations
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Calls for service to emergency incidents 2,107 2,514 2,725
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Average response time to emergency incidents (minutes) 5:24 5:41 5:50
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 4,055,457 5,119,415$ $ 5,738,919
Operations 660,840 711,834 865,931
Capital 337,154 207,386 68,435
Transfers 2,398,897 942,328 531,346
TOTAL $ 7,452,348 $ 6,980,963 $ 7,204,631
TOWN OF PROSPER
PROGRAM DESCRIPTION
The mission of the Prosper Fire Department is to be a model of a successful fire department focusing on the protection of life, property,
and the environment.
The Prosper Fire Department is a group of dedicated professionals working together through our commitment to serve and excellence.
We dedicate ourselves to the safety of our community by providing the highest level of service possible. We strive for constant
improvement to better serve the community and each other.
GOALS AND OBJECTIVES
Town Council Goal 1b ‐ Maintain Safety and Security
• Protection of lives and property by providing a timely response to emergency incidents.
• Monitor and plan accordingly for the rapid growth while meeting the immediate needs and planning for the future
to maintain the highest level of excellence.
• Continue to meet and exceed community expectations.
Town Council Goal 2 ‐ Maintain a Quality Workforce
• Achieve operational excellence by providing adequate deployment.
• Enhance core competencies and skills through advanced training.
• Continue our commitment to a culture that is built on excellence, honesty, integrity, values, respect, accountability,
and family.
Town Council Goal 3 ‐ Ensure Fiscal Stewardship
• Ensure Fiscal Responsibility.
80
DEPARTMENT:DIVISION:
Fire Services Operations
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Administrative Assistant 1.0 1.0 1.0
Assistant Fire Chief 1.0 1.0 1.0
Battalion Chief 0.0 0.0 3.0
Captain 3.0 6.0 6.0
Division Chief 1.0 1.0 1.0
Driver/Engineer 6.0 9.0 9.0
Emergency Management Coordinator 1.0 1.0 1.0
Fire Chief 1.0 1.0 1.0
Firefighter/Paramedic*24.0 24.0 24.0
Firefighter/Paramedic ‐ Temporary Pool 15.0 15.0 15.0
Lieutenant 3.0 3.0 3.0
TOTAL 56.0 62.0 65.0
*13 positions funded in the Fire Control, Prevention and Emergency Services Special Purpose District
81
DEPARTMENT:DIVISION:
Fire Services Operations
TOWN OF PROSPER
Fire Chief
Emergency
Management
Coordinator
Assistant Fire
Chief Division Chief
Administrative
Assistant
Battalion
Chief
(3)
Captain
(6)
Lieutenant
(3)
Driver/
Engineer
(9)
Firefighter/
Paramedic
(24)
82
DEPARTMENT:DIVISION:
Fire Services Marshal
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Inspections 2,031 1,864 2,050
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Businesses inspected annually* 97%82%97%
*Number of Inspections down due to COVID‐19 March‐May
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 342,285 385,829$ $ 447,234
Operations 48,677 45,592 46,813
Capital 51,014 ‐ ‐
Transfers 15,953 11,076 14,787
TOTAL $ 457,929 $ 442,497 $ 508,834
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Prosper Fire Marshals office exists to prevent and reduce the incidents of fire by increasing the awareness and knowledge of the
citizens of Prosper through fire prevention and life safety.
GOALS AND OBJECTIVES
Town Council Goal 1b ‐ Maintain Safety & Security
• Providing fire prevention services through public education programs and regular life safety inspections of
businesses and places of assembly.
• Providing fire investigative services to determine the origin and cause of fires.
• Enforcing fire and life safety codes through plan reviews for new construction, remodeling, and occupancy changes
in commercial buildings.
• Providing public education services emphasizing fire safety.
• Monitor and plan accordingly for the rapid growth while meeting the immediate needs and planning for the future
to maintain the highest level of excellence.
83
DEPARTMENT:DIVISION:
Fire Services Marshal
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Administrative Assistant 0.0 0.0 1.0
Fire Marshal 1.0 1.0 1.0
Fire Inspector/Investigator 2.0 2.0 2.0
TOTAL 3.0 3.0 4.0
Fire Chief
Fire Marshal
Fire Inspector/
Investigator
(2)
Administrative
Assistant
84
DEPARTMENT:DIVISION:
Development Services Building Inspections
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Total permits issued 3,919 3,100 3,900
Single Family permits issued 789 790 650
Certificates of Occupancy issued 123 100 100
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Ensure house permits are reviewed within ten (10) business days 100% 100% 100%
Ensure that all inspections are completed on a daily basis (no roll overs) 100% 100% 100%
Provide training opportunities for staff to ensure they are prepared to take
certification exams and become a 100% certified department by 2022 85% 80% 85%
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 1,276,075 1,368,078$ $ 1,394,898
Operations 322,528 664,344 786,940
Transfers 43,166 31,026 29,351
TOTAL $ 1,641,769 $ 2,063,448 $ 2,211,189
TOWN OF PROSPER
PROGRAM DESCRIPTION
Building Inspections is a division of the Department of Development Services. The Division provides professional services to ensure the
safety and welfare of the general public by enforcing building, electrical, plumbing and mechanical code regulations within the Town. The
Division’s personnel conduct plan review prior to the issuance of a permit and on‐site inspections to verify code compliance throughout
the construction process.
GOALS AND OBJECTIVES
Town Council Goal 1a ‐ Ensure Quality Development
• Accommodate growth in a responsible manner.
• Monitor and plan accordingly for continued growth while meeting the immediate needs of service.
• Enforce adopted codes and ordinances through plan review and inspections while providing excellent customer service.
Town Council Goal 2 ‐ Maintain a Quality Workforce
• Maintain high level of customer service.
• Retain a quality workforce.
85
DEPARTMENT:DIVISION:
Development Services Building Inspections
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Administrative Assistant 1.0 1.0 1.0
Building Inspector 0.0 5.0 5.0
Building Inspector I 2.0 0.0 0.0
Building Inspector II 3.0 0.0 0.0
Building Official 1.0 1.0 1.0
Chief Building Inspector 1.0 1.0 1.0
Permit Technician 3.0 3.0 3.0
Plans Examiner 2.0 2.0 2.0
Senior Building Inspector 2.0 2.0 2.0
Senior Plans Examiner 1.0 1.0 1.0
TOTAL 16.0 16.0 16.0
Director of
Development
Services
Building Official
Chief Building
Inspector
Senior Building
Inspector
(2)
Building Inspector
(5)
Permit Technician
(3)
Senior Plans
Examiner
Plans Examiner
(2)
Administrative
Assistant
86
DEPARTMENT:DIVISION:
Development Services Code Compliance
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Courtesy notices sent to property owners 953 650 700
Heath Inspections, including new and reinspection's 250 350 450
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Inspect all food establishments twice per year 90%100%100%
Respond to and investigate complaints within same day or within 24 hours 95%95%100%
Proactively notify all property owners along major and minor thoroughfares
seeking compliance of the high grass and weeds ordinance 95%95%100%
As part of the annual registration and inspection program, require
abatement/corrections of multifamily inspection issues within 30 days 90%100%100%
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 169,173 232,182$ $ 256,508
Operations 118,345 139,234 143,783
Capital ‐ 24,046 ‐
Transfers 8,619 6,077 8,495
TOTAL $ 296,137 $ 401,539 $ 408,786
TOWN OF PROSPER
PROGRAM DESCRIPTION
Code Compliance is a division of the Department of Development Services and provides services to maintain and promote the health,
safety, welfare, and property values in Prosper. Staff strives to achieve voluntary compliance of the various land use and nuisance codes
through consistent education with all stakeholders. The Health component of the Division works with all food establishments, day cares,
schools, and operators of public pools to ensure the safety and cleanliness of the facilities.
GOALS AND OBJECTIVES
Town Council Goal 1b ‐ Maintain Safety and Security
• Uniformly enforce codes.
• Strive to seek compliance rather than issuing citations.
• Inspect all multi‐family rental properties on an annual basis.
• Inspect all public and semi‐public swimming pools, spas, splash pads, and other recreational bodies of water.
• Inspect and educate all food establishments in restaurants, schools, food trucks, and mobile food vendors to
reduce the risk of food‐borne illnesses.
87
DEPARTMENT:DIVISION:
Development Services Code Compliance
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Code Compliance Officer 1.0 1.0 1.0
Health and Code Compliance Officer 0.0 1.0 1.0
Health/Code Supervisor 1.0 1.0 1.0
TOTAL 2.0 3.0 3.0
Director of
Development
Services
Health/Code
Supervisor
Code Compliance
Officer
Health and Code
Compliance
Officer
88
DEPARTMENT:DIVISION:
Development Services Planning
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Development and Zoning Cases 166 150 150
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Assist with transition of Geographic Information System (GIS) functions from
contract services to staff operations 0% 10% 100%
Conduct administrative update to the Comprehensive Plan, including base maps,
demographics, and statistics 50% 90% 100%
Revise the non‐residential standards of the Zoning Ordinance 75%100%100%
Revise downtown non‐residential standards 75%100%100%
Place Development submittals on Planning and Zoning Commission agenda within
30 days of receipt of application 100%100%100%
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 533,488 560,998$ $ 574,217
Operations 213,880 172,566 175,600
Transfers 1,328 1,005 1,512
TOTAL $ 748,696 $ 734,569 $ 751,329
TOWN OF PROSPER
PROGRAM DESCRIPTION
Planning is a division of the Department of Development Services and provides professional expertise in the areas of planning, zoning,
land use and strategic decision‐making to elected and appointed officials, Town management, citizens, and developers to ensure the
future quality of life in the Town of Prosper.
Primary responsibilities of the Planning staff include implementing the Comprehensive Plan, the Zoning Ordinance, and the Subdivision
Ordinance to achieve the desired objectives of the Town. The division responds to development‐related requests, facilitates the
development application process and is responsible for developing reports and recommendations to the Town Council, the Planning and
Zoning Commission, and the Board of Adjustment. These requests include applications for Zoning changes, Subdivision Plats, Site Plans
and Variances.
GOALS AND OBJECTIVES
Town Council Goal 1 ‐ Maintain Community Character
Town Council Goal 1a ‐ Ensure Quality Development
• Ensure new development is consistent with the Comprehensive Plan.
• Administer the Zoning and Subdivision Ordinances.
• Maintain excellent customer services.
• Work with property owners in the use of the Neighborhood Empowerment Zone and the Downtown Residential Revitalization Program
89
DEPARTMENT:DIVISION:
Development Services Planning
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Director of Development Services 1.0 1.0 1.0
Planning/GIS Analyst 1.0 1.0 1.0
Planning Manager 1.0 1.0 1.0
Planning Technician 1.0 1.0 1.0
Senior Planner 1.0 1.0 1.0
TOTAL 5.0 5.0 5.0
Director of
Development Services
Planning
Manager
Senior Planner
Planning/GIS
Analyst
Planning
Technician
90
DEPARTMENT:DIVISION:
Public Works Streets
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Number of Work Orders 441 585 720
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Repair street signs and regulatory signage within four hours of initial contact 90% 90% 85%
Respond to icy road conditions within two hours 100% 100% 100%
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 372,955 557,898$ 609,086$
Operations 1,283,284 959,043 2,006,127
Capital 116,926 31,307 26,000
Transfers 2,163,910 1,318,244 50,315
TOTAL $ 3,937,075 $ 2,866,492 $ 2,691,528
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Streets Division is responsible for the repair and maintenance of streets, sidewalks, alleys, and signage. The Division rebuilds asphalt
streets, makes minor street and alley repairs, builds and repairs sections of sidewalk and curbs, sweeps streets, and sands driving surfaces
during icy weather. The Streets Division also provides the electrical expenditures associated with providing street lights within Town
limits.
GOALS AND OBJECTIVES
Town Council Goal 1a ‐ Ensure Quality Development
Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure
• Right‐of‐Way inspections and final walk thrus help ensure Town standards are met.
Town Council Goal 2 ‐ Maintain a Quality Workforce
• Provide training opportunities to ensure employee certifications are maintained.
91
DEPARTMENT:DIVISION:
Public Works Streets
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Crew Leader 1.0 2.0 2.0
Heavy Equipment Operator 1.0 2.0 2.0
Maintenance Worker 2.0 2.0 2.0
Signal/Sign Technician Crew Leader 1.0 1.0 1.0
Street Superintendent 1.0 1.0 1.0
TOTAL 6.0 8.0 8.0
Director of Public
Works
Street
Superintendent
Signal/Sign
Technician Crew
Leader
Crew Leader
(2)
Heavy Equipment
Operator
(2)
Maintenance
Worker
(2)
92
DEPARTMENT:DIVISION:
Public Works Facilities Management
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ ‐ ‐$ $ ‐
Operations 246,980 314,780 580,851
Transfers ‐ ‐ ‐
TOTAL $ 246,980 $ 314,780 $ 580,851
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Facilities Management Division was established in Fiscal Year 2017‐2018 to consolidate all facility maintenance functions into one
central budget for the new Town Hall facility. The new Public Safety and Dispatch facility is added in Fiscal Year 2020‐2021. In order to
adequately maintain the facilities and related mechanical systems, the Town has contracted with a facilities management company to
oversee the following: custodial services, pest control services, coffee and vending services, deep floor cleaning and polishing, power
washing of balconies and parking lots, window washing, HVAC maintenance,generator maintenance, elevator maintenance, fire
extinguisher inspection/maintenance, fire suppression system maintenance, and annual roof inspection services. There are currently no
personnel allocated to this division.
93
DEPARTMENT:DIVISION:
Community Services Park Administration
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Provide adequate park land to meet Towns existing and future needs
(Master Plan LOS 11.25‐20.5 acres per 1000 population)18 16.5 16
Review of private development Landscape Plans and Tree Preservation plans 105 681 812
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Total acres of park land within the Town both developed and undeveloped 441 469 484
Total miles of Town owned trails 30 37 41
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 411,926 460,907$ $ 479,954
Operations 407,914 261,675 311,400
Capital ‐ 23,626 195,000
Transfers 181,697 14,497 5,486
TOTAL $ 1,001,537 $ 760,705 $ 991,840
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Park Administration Division oversees and administers all of the Parks and Recreation departmental activities. The division is also
responsible for marketing of the department, programs, activities and special events. They also manage the planning and construction of
parks and trails. The division reviews the landscape, irrigation and tree preservation plans to ensure compliance with Town ordinances.
GOALS AND OBJECTIVES
Town Council Goal 1 ‐ Maintain Community Character
• Enhance the visual appeal of the Town by implementing the Town's design standards for medians. Prosper will
manage the median improvements on US 380.
Town Council Goal 5a ‐ Maximize Recreation and Leisure Opportunities
• Provide long range planning as well as implementation of the Parks and Recreation Master Plan to meet the parks,
trails, and facility needs of the Towns residents.
• Provide park design and construction of parks that meets the needs of the community as well as enhances the
value of the property surrounding the park.
94
DEPARTMENT:DIVISION:
Community Services Park Administration
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Director of Parks and Recreation 1.0 1.0 1.0
Landscape Architect 1.0 0.0 0.0
Marketing Coordinator 0.0 1.0 1.0
Park Planner 1.0 1.0 1.0
Senior Administrative Assistant 1.0 0.0 0.0
Senior Park Planner 0.0 1.0 1.0
TOTAL 4.0 4.0 4.0
Director of Parks and
Recreation
Marketing Coordinator Senior Park Planner
Park Planner
95
DEPARTMENT:DIVISION:
Community Services Park Operations
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Provide game and practice facilities to meet the local sports league needs 7,500 3,700 8,200
Acres of park land maintained 217 224 227
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Maintain playgrounds that meet the latest American Society for Testing and
Materials (ASTM) and Consumer Product Safety Commission (CPSC) guidelines 90% 90% 95%
Work with outside groups who perform service projects to minimize staff time or
provide additional items (Goal: 2 projects per year)233
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 1,264,219 1,462,622$ $ 1,491,045
Operations 968,627 959,054 1,100,026
Capital 141,946 150,821 ‐
Transfers 73,415 230,113 218,452
TOTAL $ 2,448,207 $ 2,802,610 $ 2,809,523
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Park Operations Division manages the maintenance of the Town's parks,medians, trails, and open spaces. The Division also prepares
sports fields for practices, games, tournaments and assists with special events.
GOALS AND OBJECTIVES
Town Council Goal 1 ‐ Maintain Community Character
• Continue to maintain the parks and medians at a very high level.
Town Council Goal 2 ‐ Maintain a Quality Workforce
• Continue to provide training opportunities for staff to stay current with licenses and latest techniques for park and ball field
maintenance.
96
DEPARTMENT:DIVISION:
Community Services Park Operations
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Chemical Specialist 1.0 1.0 1.0
Chemical Technician 2.0 2.0 2.0
Crew Leader 2.0 2.0 2.0
Equipment Operator 1.0 0.0 0.0
Heavy Equipment Operator 2.0 3.0 3.0
Irrigation Specialist 1.0 0.0 0.0
Irrigation Technician 1.0 2.0 2.0
Maintenance Worker 9.0 9.0 9.0
Parks Superintendent 1.0 1.0 1.0
Parks Operations Supervisor 1.0 1.0 1.0
TOTAL 21.0 21.0 21.0
Director of Parks
and Recreation
Parks
Superintendent
Crew Leader
Heavy
Equipment
Operator
Maintenance
Worker
(2)
Irrigation
Specialist
Maintenance
Worker
(2)
Irrigation
Technician
(2)
Parks Operations
Supervisor
Chemical
Specialist
Chemical
Technician
(2)
Crew Leader
Heavy
Equipment
Operator
Maintenance
Worker
(2)
Heavy
Equipment
Operator
Maintenance
Worker
(2)
97
DEPARTMENT:DIVISION:
Community Services Park Recreation
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Recreation income*94,692$ 59,750$ 100,000$
Number of classes and programs offered throughout the year 88 73 90
Attendance of annual Town events (Cedarbrook partnered events not included) 7,000 4,500 6,000
Annual Pavilion rentals*86 40 90
*Due to Covid‐19, Spring and partial Summer programs and Town special events were cancelled/postponed.
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Percent of classes/programs that meet attendance requirement 90%86%90%
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 79,454 145,822$ $ 129,472
Operations 111,151 102,410 132,005
Transfers ‐ ‐ ‐
TOTAL $ 190,605 $ 248,232 $ 261,477
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Recreation Specialist 1.0 1.0 1.0
Recreation Supervisor 1.0 1.0 1.0
TOTAL 2.0 2.0 2.0
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Park Recreation Division provides programs, activities, and special events that meet the needs of the residents. They also manage
field and pavilion rentals, and assist sports groups in scheduling.
GOALS AND OBJECTIVES
Town Council Goal 5a ‐ Maximize Recreation and Leisure Opportunities
• Increase participation in programs and recreation opportunities.
• Offer indoor programming at the community room in Town Hall and the 407 Rec Center.
• Offer well attended community events, with new and original activities to increase participation.
• Enhance health and wellness of our community.
98
DEPARTMENT:DIVISION:
Community Services Park Recreation
TOWN OF PROSPER
Director of Parks and
Recreation
Recreation Supervisor
Recreation Specialist
99
DEPARTMENT:DIVISION:
Community Services Library
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Library visits 20,695 20,000 22,000
Items circulated 107,012 62,000 83,000
Program attendance 9,564 8,000 10,000
Library card holders 5,665 6,430 7,400
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Library Card holders as a % of population 22% 23% 24%
Circulation per capita 4.18 2.18 2.68
Library visits per capita 0.81 0.70 0.71
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 347,563 477,947$ $ 451,334
Operations 109,504 81,842 87,778
Transfers 5,559 6,794 3,507
TOTAL $ 462,626 $ 566,583 $ 542,619
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Prosper Community Library is a primary resource for the Prosper area, and all citizens shall benefit from the highest‐quality resources
for learning and enjoyment. Visitors of the library will find a well‐maintained library which will be welcoming and encouraging. They will
experience a vital and customer friendly environment that features a diverse and comprehensive collection. Along‐side the books, visitors
will find movies, audiobooks, and technology available in the latest formats. Bright lighting, comfortable seating, and organized shelves
will make browsing easy and tempting. The library will be a friendly place,one to meet friends, make friends, and participate in cultural
activities.
GOALS AND OBJECTIVES
Town Council Goal 5a ‐ Maximize recreation and leisure opportunities
100
DEPARTMENT:DIVISION:
Community Services Library
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Administrative Assistant 0.3 0.25 0.25
Library Assistant 4.75 2.25 2.25
Library Clerk 0.00 1.50 1.50
Library Director 1.0 1.0 1.0
Youth Services Librarian 0.5 1.5 1.5
TOTAL 6.5 6.5 6.5
Library Director
Youth Services
Librarian
(1.5 FTE)
Library Assistant
(2.25 FTE)
Library Clerk
(1.5 FTE)
Administrative
Assistant
(.25 FTE)
101
DEPARTMENT:DIVISION:
Engineering Engineering
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Review developments and subdivisions to construction 129 120 120
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Review all plans submitted within 10‐day turnaround 95% 80% 90%
Meet all benchmark schedules for design, land acquisition, utility relocation and
construction 80% 88% 90%
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 967,084 1,493,039$ $ 1,680,818
Operations 171,728 193,087 342,529
Capital 53,389 ‐ ‐
Transfers 17,468 8,332 8,459
TOTAL $ 1,209,669 $ 1,694,458 $ 2,031,806
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Town of Prosper Engineering Services Department provides full project management services for the planning, design, and
construction of all Town‐funded projects and provides review services for all privately‐funded projects.
GOALS AND OBJECTIVES
Town Council Goal 1a ‐ Ensure Quality Development
• Assist development community with overseeing the design and construction of land development projects for
compliance with ordinances, standard construction details, state and federal laws and sound engineering
practices within the Town of Prosper.
Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure
• Construct a Water Distribution System, Wastewater Collection System, Drainage System and Transportation
Infrastructure that meets the needs of the citizens and businesses of the Town of Prosper, making sure that these
systems are adequate for future growth, and reflect the high quality expectations of the Mayor and Council.
Town Council Goal 2 ‐ Maintain a Quality Workforce
• Provide exceptional Customer Service, exceeding the expectations of citizens, developers and other associates,
both in Town and in nearby governmental agencies. The Engineering staff will exceed expectations by responding
to citizens' and others' inquiries, promptly, accurately, consistently and professionally.
102
DEPARTMENT:DIVISION:
Engineering Engineering
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Administrative Assistant 1.0 1.0 1.0
Assistant Director of Engineering Services ‐ Capital Projects 1.0 1.0 1.0
Assistant Director of Engineering Services ‐ Development 1.0 1.0 1.0
CIP Program Manager 1.0 1.0 1.0
Civil Engineer 2.0 2.0 2.0
Construction Superintendent 2.0 2.0 2.0
Director of Engineering Services 1.0 1.0 1.0
Engineering Technician 0.0 1.0 1.0
Executive Director of Development and Infrastructure Services 1.0 1.0 1.0
Senior Engineer 0.0 1.0 1.0
TOTAL 10.0 12.0 12.0
Executive Director of
Development and
Infrastructure Services
Director of
Engineering
Services
Administrative
Assistant
Assistant Director of
Engineering Services
‐ Capital Projects
CIP Program
Manager
Construction
Superintendent (2)
Senior Engineer Civil Engineer
Assistant Director of
Engineering Services
‐ Development
Civil Engineer
Engineering Technician
103
104
WATER AND SEWER
FUND
105
106
Water and Sewer Fund Description
The Water and Sewer Fund accounts for all costs in providing water and wastewater services, as well as solid
waste services to residential and commercial utility customers. The operations necessary to provide such services
include Administration, Debt Services, Water Purchases, and the treatment of wastewater. The operations of the
Water and Sewer Fund are financed and operated in a manner similar to a private business enterprise where
expenses (including depreciation) of providing services are recovered primarily through user charges.
An annual cash transfer from the Water and Sewer Fund to the General Fund is made for payment of
administrative overhead costs incurred. Administrative services, such as operations management, financial
management, purchasing, and payroll are included in this overhead charge.
107
Fiscal Year Days Over Minimum Reserve Value of Each Day %
2016‐2017 191 41,404$ 54.96%
2017‐2018 145 51,491$ 42.46%
2018‐2019 151 53,393$ 41.98%
2019‐2020 123 71,280$ 34.29%
2020‐2021 131 67,802$ 36.44%
Water and Sewer Fund
Net Assets
The Town shall strive to maintain a minimum ending working capital balance (current assets minus current
liabilities) of at least twenty‐five percent (25%) of budgeted non‐capital expenditures for each of the proprietary
funds. Net assets fluctuate based on user based charges and one‐time capital needs, while maintaining a minimum
working capital.
$6,500,000
$7,000,000
$7,500,000
$8,000,000
$8,500,000
$9,000,000
$9,500,000
2016‐2017
Actual
2017‐2018
Actual
2018‐2019
Actual
2019‐2020
Projected
2020‐2021
Budget
108
Revenue Category FY 2021 Adopted % of Total
Water Charges $ 14,203,322 58.0%
Wastewater Charges 8,012,010 32.7%
Solid Waste Charges 1,622,200 6.6%
License, Fees & Permits 171,000 0.7%
Penalties 113,500 0.5%
Investment Income 55,000 0.2%
Miscellaneous 327,661 1.3%
Revenue Total $ 24,504,693 100.0%
Other #REF!
Water and Sewer Fund Revenues
By Source
Water Charges
58.0%Wastewater Charges
32.7%
Solid Waste Charges
6.6%
License, Fees & Permits
0.7%
Penalties
0.5%
Investment Income
0.2%Miscellaneous
1.3%
109
Department FY 2021 Adopted % of Total
Administration $ 2,615,646 10.7%
Public Works 11,410,264 46.7%
Debt Service 3,701,269 15.2%
Water Purchases 6,681,709 27.4%
Expense Total $ 24,408,888 100.0%
Other
Water and Sewer Fund Appropriations
By Department
Administration
10.7%
Public Works
46.7%
Debt Service
15.2%
Water Purchases
27.4%
110
NET ASSETS AND RESERVE POSITIONINGFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUES Water Charges for Services12,015,127 13,623,413 14,012,876 14,203,322 15,296,936 16,430,833 17,559,696 18,397,681 Wastewater Charges for Services6,769,595 7,051,798 7,128,716 8,012,010 8,661,205 9,328,622 10,000,301 10,485,315 Sanitation Charges for Services1,292,434 1,460,230 1,466,650 1,622,200 1,495,799 1,532,287 1,569,716 1,608,112 License, Fees & Permits172,056 54,258 176,000 171,000 176,409 183,884 191,697 199,864 Water Penalties1,575 1,675 1,500 1,500 1,718 1,763 1,808 1,855 Utility Billing Penalties142,650 112,200 50,000 112,000 56,100 56,100 56,100 56,100 Investment Income221,556 142,024 130,000 55,000 142,024 142,024 142,024 142,024 Other144,138 3,600,510 3,424,480 327,661 327,661 327,661 327,661 327,661 TOTAL REVENUES20,759,131$ 26,046,108$ 26,390,222$ 24,504,693$ 26,157,852$ 28,003,174$ 29,849,003$ 31,218,612$ EXPENDITURESAdministration2,203,392 2,380,374 2,380,374 2,615,646 2,547,308 2,828,508 2,910,058 3,416,644 Debt Service3,540,950 3,930,237 3,930,237 3,701,269 3,712,637 4,150,298 4,510,588 4,510,588 Water Purchases5,078,166 5,590,642 5,639,671 6,681,709 7,061,333 7,876,596 8,731,344 9,342,538 Public Works8,399,074 14,178,726 13,710,377 11,410,264 12,389,176 12,707,147 13,571,272 14,481,552 TOTAL EXPENDITURES19,221,582$ 26,079,979$ 25,660,659$ 24,408,888$ 25,710,454$ 27,562,549$ 29,723,262$ 31,751,322$ Net Income (Loss)1,537,549$ (33,871)$ 729,563$ 95,805$ 447,398$ 440,625$ 125,741$ (532,710)$ CHANGE IN NET ASSETS1,537,549$ (33,871)$ 729,563$ 95,805$ 447,398$ 440,625$ 125,741$ (532,710)$ BEGINNING NET ASSETS6,532,087$ 8,069,636$ 8,069,636$ 8,799,199$ 8,895,004$ 9,342,402$ 9,783,026$ 9,908,767$ ENDING NET ASSETS8,069,636$ 8,035,765$ 8,799,199$ 8,895,004$ 9,342,402$ 9,783,026$ 9,908,767$ 9,376,058$ 1.25 times Debt Service Reserve Limit 2.28 2.04 2.242.40 2.52 2.36 2.20 2.08 AMOUNT OVER (UNDER) IN DAYS OPERATING COST151111123131131128120106Water and Sewer Fund Summary111
Water and Sewer Fund Overview
Water and Sewer Fund
Administration
Utility Billing
Non‐Departmental
Public Works
Water
Wastewater
Construction
Inspections
112
DEPARTMENT:DIVISION:
Administration Utility Billing
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Create/process work orders (annually)15,439 16,000 16,800
Average payments by auto draft (monthly)1,997 2,300 2,800
Average payments by credit card draft (monthly)481 500 550
Online payments (website) (annually)20,452 24,100 25,300
Lockbox payments (monthly)27,710 28,703 30,000
New connects (annually)2,588 2,814 3,200
Disconnections for non‐payment (annually)*519 340 600
Number of customers billed (monthly average)8,904 9,776 10,900
*Disconnections were suspended from April ‐ September due to COVID‐19
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Manually entered utility billing payments without errors 99% 99% 100%
Utility bills created before the 20th of each month 100% 100% 100%
Disconnections at beginning of month 100% 100% 100%
TOWN OF PROSPER
PROGRAM DESCRIPTION
Provide accurate monthly billing to Prosper residents and businesses for water, wastewater, solid waste and recycling services. This
department is also responsible for initiating, transferring, and terminating services, processing adjustment requests, account
maintenance, processing of work orders and collection services. Posting payments to customer's account. Issuing Household Hazardous
Waste (HHW) vouchers to residents.
GOALS AND OBJECTIVES
Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure
• Provide first rate utility billing.
• Customer Service Representative will have all necessary information on hand to answer and meet our customers needs.
Town Council Goal 3 ‐ Ensure Fiscal Stewardship
• Keep accurate records of all water, wastewater and solid waste accounts billed for the Town of Prosper.
113
DEPARTMENT:DIVISION:
Administration Utility Billing
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 281,343 279,388$ $ 291,047
Operations 1,312,543 1,535,650 1,795,188
Transfers 46,481 44,932 44,982
TOTAL $ 1,640,367 $ 1,859,970 $ 2,131,217
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Senior Utility Billing Clerk 1.0 1.0 1.0
Utility Billing Administrator 1.0 1.0 1.0
Utility Billing Clerk 2.0 2.0 2.0
TOTAL 4.0 4.0 4.0
Finance Director
Utility Billing
Administrator
Utility Billing Clerk
(2)
Senior Utility
Billing Clerk
114
DEPARTMENT:DIVISION:
Administration Non‐Departmental
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel/(Projected Fund Salary Savings) $ ‐ (56,680)$ $ (58,146)
Operations 259,708 486,504 542,575
Capital 147,263 ‐ ‐
Transfers ‐ ‐ ‐
Debt 3,543,650 3,930,237 3,701,269
TOTAL $ 3,950,621 $ 4,360,061 $ 4,185,698
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Non‐Departmental budget supports the Town's property insurance, a franchise fee paid to the General Fund for cost of administrative
services, and the debt service payments for the Water/Sewer fund. Projected salary savings for the Water/Sewer Fund are also accounted
for in this division.
115
DEPARTMENT:DIVISION:
Public Works Water
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Work order total 9,225 9,278 9,500
Surface water pumped in million gallons 1,864 2,011 2,120
Water flushed in million gallons 315 356 330
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Provide Superior Water System from Texas Commission on Environmental Quality
(TCEQ)100% 100% 100%
Maintain TCEQ mandated water sampling and testing 100% 100% 100%
Reduce the total time to repair water leaks to less than five (5) hours and respond
to water leaks within thirty (30) minutes of initial contact 95% 95% 93%
Maintain the total unaccounted water under 12% 100% 100% 100%
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Water Division is responsible for the operation, repair, and maintenance of all water lines, meters, valves, and fire hydrants. The
Division performs daily water sampling required by the State of Texas to maintain a superior water quality rating for the residents of
Prosper. The Town of Prosper purchases treated water from the North Texas Municipal Water District (NTMWD). The water is stored in
two ground storage tanks and two elevated storage tanks until it is pumped through pipes to customers. The Prosper Water Education
program involves a combination of water use reduction strategies. Initiatives of the program include workshops and training
opportunities for homeowners. Public Works Inspections includes inspections of all infrastructure for private development prior to
acceptance and Certificate of Occupancy is issued.
GOALS AND OBJECTIVES
Town Council Goal 1a ‐ Ensure Quality Development
Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure
• Public Works inspections ensure all tie‐ins to Town water and wastewater systems meet Town standards.
Town Council Goal 2 ‐ Maintain a Quality Workforce
• Provide training opportunities to ensure employee certifications are maintained.
116
DEPARTMENT:DIVISION:
Public Works Water
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 1,791,351 1,755,823$ $ 2,064,393
Operations 6,399,388 7,151,339 8,809,157
Capital 70,709 126,945 51,256
Transfers 1,430,008 865,696 875,740
TOTAL $ 9,691,456 $ 9,899,803 $ 11,800,546
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Administrative Assistant 1.0 1.0 1.0
Backflow Inspector 1.0 1.0 1.0
Crew Leader 4.0 4.0 4.0
Construction Inspector*2.0 0.0 0.0
Director of Public Works 1.0 1.0 1.0
Heavy Equipment Operator 2.0 3.0 3.0
Public Works Right‐Of‐Way Inspector 0.0 0.0 1.0
Right‐Of‐Way Inspector*1.0 0.0 0.0
Senior Backflow Inspector 0.0 1.0 1.0
Senior Construction Inspector*1.0 0.0 0.0
Utility Facilities Maintenance Supervisor 1.0 1.0 1.0
Utility Maintenance Supervisor 0.0 1.0 1.0
Utility Worker 7.0 8.0 9.0
Water and Wastewater Superintendent 1.0 1.0 1.0
Water Education Coordinator 1.0 1.0 1.0
Water Quality Technician 1.0 2.0 2.0
TOTAL 24.0 25.0 27.0
* Positions transferred to the Construction Inspections Division
117
DEPARTMENT:DIVISION:
Public Works Water
TOWN OF PROSPER
Director of Public
Works
Water/Wastewater
Superintendent
Utility Facilities
Maintenance
Supervisor
Public Works
Right‐Of‐Way
Inspector
Water Quality
Technician
(2)
Crew Leader
(2)
Heavy Equipment
Operator
Utility Worker
(5)
Utility
Maintenance
Supervisor
Crew Leader
(2)
Heavy Equipment
Operator
(2)
Utility Worker
(4)
Senior Backflow
Inspector
Backflow
Inspector
Administrative
Assistant
Water Education
Coordinator
118
DEPARTMENT:DIVISION:
Public Works Wastewater
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Public works inspections 2,110 2,300 2,506
Feet of wastewater lines inspected by camera 305,635 268,252 292,395
Work Orders 971 1,464 1,956
Fats, Oils, and Grease (FOG) Inspections 422 510 596
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Clean and CCTV 10% of the wastewater collection system 100%100%100%
Minimize reportable wastewater discharges to Texas Commission on
Environmental Quality (TCEQ)100%100%100%
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 639,067 891,660$ $ 962,208
Operations 2,733,449 3,524,270 4,509,942
Capital 171,363 298,854 87,850
Transfers 241,316 294,516 318,396
TOTAL $ 3,785,195 $ 5,009,300 $ 5,878,396
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Wastewater Division is responsible for the collection of wastewater and its transmission to the wastewater treatment plants. This
service includes the operation, maintenance, and repair of all wastewater lines, manholes, and lift stations connected to the system. The
North Texas Municipal Water District (NTMWD) and Upper Trinity Regional Water District (UTRWD) operate the wastewater treatment
plants. The Prosper Fats, Oils, and Grease (FOG) Program involves the inspection of grease traps and the education of residents and
businesses connected to our wastewater collection system. Initiatives of the program include educational materials, one‐on‐one
interaction, and best management practices for business owners. Public Works Inspections includes inspections of all infrastructure for
private development prior to acceptance and Certificate of Occupancy is issued.
GOALS AND OBJECTIVES
Town Council Goal 1 ‐ Ensure Quality Development
Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure
• Right‐of‐Way inspections and final walk thrus help ensure Town standards are met.
Town Council Goal 2 ‐ Maintain a Quality Workforce
• Provide training opportunities to ensure employee certifications are maintained.
119
DEPARTMENT:DIVISION:
Public Works Wastewater
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Crew Leader 4.0 4.0 4.0
FOG Technician 1.0 1.0 1.0
Heavy Equipment Operator 2.0 3.0 3.0
Utility Maintenance Supervisor 1.0 1.0 1.0
Utility Worker 4.0 5.0 6.0
TOTAL 12.0 14.0 15.0
Director of Public
Works
Water and
Wastewater
Superintendent
Utility
Maintenance
Supervisor
Utility Crew
Leader
(4)
Heavy Equipment
Operator
(3)
Utility Worker
(6)
Water Education
Coordinator
FOG Technician
120
DEPARTMENT:DIVISION:
Public Works Construction Inspections
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Conduct and document daily inspections of all private and Town infrastructure
improvements ‐ 10,400 11,000
Conduct and document daily inspections of all CIP and Town infrastructure
improvements ‐ 2,600 2,600
Inquiries from citizens, government agencies, and other general inquiries ‐ 1,300 800
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Respond to contractors request for information within 3 working days ‐ 100% 100%
Process monthly pay applications within 5 days of satisfactory submittal ‐ 90% 100%
Submit daily reports on all Town CIP projects ‐ 90% 100%
Conduct private development inspections within 24 hours of request ‐ 100% 100%
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Construction Inspection Division conducts inspections of all public infrastructure for private development and capital improvement
projects for general conformance with Town standards. The division also oversees right‐of‐way permitting and right‐of‐way inspections of
private franchise utility construction.
GOALS AND OBJECTIVES
Goal 1a ‐ Ensure Quality Development
• Assist development community with overseeing the construction of land development projects for compliance with
ordinances, standard construction details, state and federal laws and sound engineering practices within the
Town of Prosper.
• Construction inspection walk thrus help ensure Town standards are met in an orderly manner.
Goal 1c ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure
• Manage construction of Town's Capital Improvement Program to ensure project completed on budget and on schedule.
121
DEPARTMENT:DIVISION:
Public Works Construction Inspections
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ ‐ 327,823$ $ 348,561
Operations 590 41,200 49,220
Capital ‐ ‐ ‐
Transfers*‐ 3,051,275 15,250
TOTAL $ 590 $ 3,420,298 $ 413,031
* Funds transferred for capital water line improvements/water line relocation
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Construction Inspector*0.0 2.0 2.0
Right‐Of‐Way Inspector*0.0 1.0 1.0
Senior Construction Inspector*0.0 1.0 1.0
TOTAL 0.0 4.0 4.0
*Positions previously included in Public Works Water Division
Director of
Engineering
Services
Assistant Director of
Engineering Services
‐ Capital Projects
CIP Program
Manager
Senior
Construction
Inspector
Construction
Inspector
(2)
Right‐Of‐Way
Inspector
Construction
Superintendent
(2)
122
DEBT SERVICE
FUND
123
124
Debt Service Fund Description
The Debt Service Fund accounts for the accumulation of resources and the payment of general long‐term debt
principal and interest. General Obligation Bonds and Certificates of Obligation are issued to finance major
improvements for the construction of streets, parks, libraries, recreation centers, fire stations, police stations,
and other general governmental improvements. Property taxes are the principal source of revenue in the Debt
Service Fund. The tax rate allocation for the Debt Service Fund is $0.1525, which is 29.30% of the 2020 tax rate
($0.52). The purpose of this fund is to retire outstanding general obligation bonds and pay interest on the
indebtedness.
125
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESProperty Tax6,092,325 6,855,713 7,025,028 7,549,503 7,689,196 8,289,265 8,563,967 8,629,068 Investment Income104,819 45,000 73,000 45,000 45,000 45,000 45,000 45,000 Bond Proceeds‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES6,197,144$ 6,900,713$ 7,098,028$ 7,594,503$ 7,734,196$ 8,334,265$ 8,608,967$ 8,674,068$ EXPENDITURESPrincipal3,196,800 3,819,354 3,819,354 4,275,377 4,181,423 4,577,906 5,147,547 5,417,791 Interest2,734,051 3,183,386 3,183,386 3,404,364 3,532,573 3,735,959 3,440,820 3,235,477 Administrative Fees18,123 20,000 20,000 20,000 20,200 20,400 20,600 20,800 TOTAL EXPENDITURES5,948,974$ 7,022,740$ 7,022,740$ 7,699,741$ 7,734,196$ 8,334,265$ 8,608,967$ 8,674,068$ Period Excess / (Deficit)248,170$ (122,027)$ 75,288$ (105,238)$ ‐$ ‐$ ‐$ ‐$ OTHER FINANCINGTransfers Out for Debt Service249,588 ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL OTHER FINANCING SOURCES (USES)249,588$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE(1,418)$ (122,027)$ 75,288$ (105,238)$ ‐$ ‐$ ‐$ ‐$ BEGINNING FUND BALANCE2,558,230$ 2,556,812$ 2,556,812$ 2,632,100$ 2,526,862$ 2,526,862$ 2,526,862$ 2,526,862$ ENDING FUND BALANCE2,556,812$ 2,434,785$ 2,632,100$ 2,526,862$ 2,526,862$ 2,526,862$ 2,526,862$ 2,526,862$ Debt Service Fund Summary126
Actual Projected Projected Projected Projected Projected
Position as of Position as of Position as of Position as of Position as of Position as of
FYE 9.30.2020 FYE 9.30.2021 FYE 9.30.2022 FYE 9.30.2023 FYE 9.30.2024 FYE 9.30.2025
1. Market Value of taxable property 4,209,067,499$ 4,601,196,301$ 4,877,268,079$ 5,169,904,164$ 5,428,399,372$ 5,699,819,341$
(certified) (certified) (projected) (projected) (projected) (projected)
2. Town's Target (6% limit)252,544,050$ 276,071,778$ 292,636,085$ 310,194,250$ 325,703,962$ 341,989,160$
Unreserved Debt Capacity 252,544,050$ 276,071,778$ 292,636,085$ 310,194,250$ 325,703,962$ 341,989,160$
3. Outstanding Debt 81,745,777$ 88,801,424$ 84,526,047$ 80,659,624$ 76,585,618$ 72,049,896$
4. Proposed Issues ‐ 9,000,000 7,194,000 ‐ ‐ ‐
5. Balance of Proposed Issues ‐ ‐ ‐ ‐ ‐ ‐
Total Debt Subject to Limit 81,745,777$ 97,801,424$ 91,720,047$ 80,659,624$ 76,585,618$ 72,049,896$
6. Available Unreserved Debt
Capacity ($)170,798,273$ 178,270,354$ 200,916,038$ 229,534,626$ 249,118,344$ 269,939,264$
7. Available Unreserved Debt
Capacity (%)67.63%64.57%68.66%74.00%76.49%78.93%
8. I&S Tax Rate 0.15250 0.15250 0.14590 0.14842 0.14555 0.13888
9. Town's target of 35% or less of 29.3%29.3%28.1%28.5%28.0%26.7%
Total Tax Rate‐$0.52
Notes:
1. Total Assessed valuation plus utility valuation growth assumption is 6% in FY 2022, 6% in FY 2023, 5% in FY 2024, and 5% in FY 2025 per year.
2. Town debt policy limits total principal amount of GO bonds together with the principle amount of all other outstanding tax indebtedness
will be targeted to not exceed six percent (6%) of the total assessed valuation of the Town's tax rolls.
4. Debt issues subject to limit proposed are part of the Capital Improvements Plan and are anticipated to be issued during the referenced fiscal year.
Sizing includes estimated cost of issuance.
5. Debt balance on issues in Capital Improvements Plan.
6. Debt capacity available after deducting the reserved capacity.
7. Percentage of debt capacity available after deducting the reserved capacity.
8. Town's FY 2021 I&S tax rate and projected I&S rates are calculated based on 99% collections.
9. Percentage of overall $0.52 total tax rate.
Current Rating
AA+
Aa1
AA+
Aa1
AA+
Aa1
AA+
Aa1
Projection of Debt Margin Based on Town Policy
Tax Supported Debt Service
Fiscal Year 2020‐2021
BOND RATINGS
Standard & Poor's AA+June 2017
Rating Entity Prior Rating Prior Rating Period
Standard & Poor's AA+June 2019
Moody's Aa1 June 2019
3. Current outstanding debt subject to limit at fiscal year end includes all debt in which property taxes are pledged. Excludes debt issued for water, sewer
and drainage projects
Moody's Aa2 June 2016
The Town has utilized two different rating agencies over the years ‐ Moody's Investor Services and Standard and Poor's. Moody has assigned the Town’s
outstanding general obligation limited tax debt outlook as stable at Aa1 to the Town’s $12.387 million Combination Tax and Surplus Revenue Certificates
of Obligation, Series 2020. Standard and Poor’s Global Ratings (“S&P”) also assigned its rating of AA+ to the Town’s 2020 Combination Tax and Surplus
Revenue Certificates of Obligation. The Aa1 and AA+ ratings are the second highest ratings of each agency and reflect the Town’s very strong economy
and rapidly expanding moderately sized tax base due to significant ongoing development while maintaining through conservative budgeting and formal
policies which will attract investors. The chart below reflects ratings since June 2016.
June 2018AA+Standard & Poor's
Moody's Aa1 June 2017
Standard & Poor's AA June 2016
Moody's Aa1 June 2018
127
Debt Issuance Details
General Obligation Bonds, Series 2012 (Moody's Rated "Aa3") ‐The proceeds of this $3.68M non‐taxable issue will be used
for (i) improvements to streets and roads, bridges and intersections, and related infrastructure in the Town. The issue is
100% debt service fund related and was issued June 15, 2012, and matures February 15, 2032. Interest payable February 15,
and August 15 at rates ranging from 2.0% to 3.25%.
Certificates of Obligation, Series 2012 (Moody's Rated "Aa3") ‐The proceeds of this $5.755M non‐taxable issue will be used
for (i) water and drainage system improvements. The issue is 83% water and sewer fund related and 17% stormwater
drainage fund related and was issued June 15, 2012, maturing February 15, 2032. Interest payable February 15 and August
15 at rates ranging from 0.40% to 3.25%.
General Obligation Refunding Bonds, Series 2013 (Moody's Rated "Aa3") ‐The proceeds of this $3.83M non‐taxable issue
will be used for (i) refunding a portion of the Town's outstanding debt. The issue is 100% debt service fund related and was
issued June 15, 2013, maturing August 15, 2033. Interest payable February 15 and August 15 at rates ranging from 2.0% to
4.0%.
Certificates of Obligation, Series 2013 (Moody's Rated "Aa3") ‐The proceeds of this $5.235M non‐taxable issue will be used
for (i) water system improvements. The issue is 100% water and sewer fund related and was issued June 15, 2013, maturing
August 15, 2033. Interest payable February 15 and August 15 at rates ranging from 2.0% to 4.0%.
General Obligation Refunding and Improvement Bonds, Series 2014 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The
proceeds of this $7.175M taxable issue will be used for (i) refunding a portion of the Town's outstanding debt; and (ii) design
and land acquisition costs for Town fire stations and park improvements. The issue is 47% debt service fund related and 53%
water and sewer fund related and was issued February 15, 2014, maturing February 15, 2034. Interest payable February 15
and August 15 at rates ranging from 2.0% to 5.0%.
Certificates of Obligation, Series 2014 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The proceeds of this $12.57M taxable
issue will be used for (i) acquisition of sewage treatment capacity. The issue is 100% water and sewer fund related and was
issued February 15, 2014, maturing February 15, 2034. Interest payable February 15 and August 15 at rates ranging from
2.0% to 4.0%.
General Obligation Refunding and Improvement Bonds, Series 2015 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The
proceeds of this $16.135M taxable issue will be used for (i) refunding a portion of the Town's outstanding debt; (ii)
improvements to streets and roads, bridges and intersections, and related infrastructure in the Town; (iii) to fund the
construction and equipping of a fire station; and (iv) the acquisition and installation of a public safety radio system. The issue
is 79% debt service fund related and 21% water and sewer fund related and was issued July 15, 2015, maturing February 15,
2035. Interest payable February 15 and August 15 at rates ranging from 2.0% to 5.0%.
Certificates of Obligation, Series 2015 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The proceeds of this $8.135M taxable
issue will be used for (i) improvements to streets and roads, bridges and intersections, and related infrastructure in the
Town; (ii) to fund the construction and equipping of a fire station; and (iii) the acquisition and installation of a public safety
radio system. The issue is 100% debt service fund related and was issued July 15, 2015, maturing February 15, 2035. Interest
payable February 15 and August 15 at rates ranging from 2.0% to 5.0%.
128
General Obligation Refunding and Improvement Bonds, Series 2016 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The
proceeds of this $7.505M taxable issue will be used for (i) refunding a portion of the Town's outstanding debt; (ii) acquiring a
site for, and designing a multi‐purpose municipal facility to serve as Town Hall and for other municipal services, with any
surplus bond proceeds to be used for the construction of such facility; (iii) designing, constructing, improving and equipping
parks, trails and recreational facilities and a park administration facility, and the acquisition of land and interests in land for
such purposes; and (iv) constructing, improving, extending, expanding, upgrading and developing streets and roads, bridges
and intersections including utility relocation, landscaping, sidewalks, traffic safety and operational improvements, the
purchase of any necessary rights‐of‐way, drainage and other related costs. The issue is 84% debt service fund related and
16% water and sewer fund related and was issued July 12, 2016, maturing February 15, 2036. Interest payable February 15
and August 15 at rates ranging from 2.0% to 4.0%.
Certificates of Obligation, Series 2016 (Moody's Rated "Aa2" and S&P Rated "AA") ‐The proceeds of this $8.47M taxable
issue will be used for (i) the construction and equipping of a multi‐purpose municipal facility, (ii) the constructing, improving,
extending, expanding, upgrading and developing parks and recreation facilities including fields, trails, utility relocation,
landscaping, sidewalks, and operational improvements, installation of lighting, the purchase of any necessary rights‐of‐way,
drainage and other related costs; and (iii) the constructing, improving, extending, expanding, upgrading, and developing
storm drainage utility projects including utility relocation, landscaping, sidewalks, traffic safety and operation improvements,
the purchase of necessary easements and the related costs. The issue is 84% debt service fund related and 16% stormwater
drainage fund related and was issued July 12, 2016, maturing February 15, 2036. Interest payable February 15 and August 15
at rates ranging from 2.0% to 4.0%.
Certificates of Obligation, Series 2017 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $11.565M
taxable issue will be used for (i) constructing and equipping of a facility to serve as Town Hall and to house other municipal
offices; (ii) constructing, improving and developing parks and recreation facilities; and (iii) constructing and improving storm
drainage utility projects in the Town. The issue is 91% debt service fund related and 9% stormwater drainage fund related
and was issued June 27, 2017, maturing February 15, 2037. Interest payable February 15 and August 15 at rates ranging from
2.0% to 5.0%.
General Obligation Bonds, Series 2018 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $3.9M taxable
issue will be used for (i) constructing and equipping public safety facilities, parks and park facilities and a public works facility;
and (ii) constructing and improving streets, roads and other related infrastructure in the Town. The issue is 100% debt
service fund related and was issued June 15, 2018, maturing February 15, 2038. Interest payable February 15 and August 15
at rates ranging from 4.0% to 5.0%.
Certificates of Obligation, Series 2018 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $22.225M
taxable issue will be used for (i) constructing and equipping a multi‐purpose municipal facility to serve as Town Hall and to
house other municipal services; (ii) improving the Town's waterworks system; and (iii) constructing and improving streets,
roads and other related infrastructure in the Town. The issue is 56% debt service fund related and 44% water and sewer fund
related and was issued June 15, 2018, maturing February 15, 2038. Interest payable February 15 and August 15 at rates
ranging from 3.125% to 5.0%.
General Obligation Bonds, Series 2019 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $4.065M
taxable issue will be used for (i) constructing and improving streets, roads and other related infrastructure in the Town. The
issue is 100% debt service fund related and was issued July 25, 2019, maturing February 15, 2039. Interest payable February
15, and August 15 at rates ranging from 3.0% to 4.0%.
129
Certificates of Obligation, Series 2019 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $17.49M taxable
issue will be used for (i) acquiring, constructing, installing and equipping additions, improvements, extensions and
equipment for the Town's waterworks and sewer system; (ii) constructing, improving, extending, expanding, upgrading and
developing streets and roads and intersections, including utility relocation, landscaping, sidewalks, traffic safety and
operational improvements and the purchase of any necessary rights‐of‐way and other related costs, (iii) constructing,
improving, extending, expanding, upgrading and developing parks and recreation facilities, including fields, trails, utility
relocation, landscaping, sidewalks and operational improvements, installation of lighting, the purchase of any necessary
rights‐of‐way, and other related costs; (iv) designing, constructing, improving and equipping public safety facilities in the
Town, including a police station and dispatch facility, and the acquisition of land and interests in land as necessary for such
purposes; and (v) paying legal, fiscal, engineering and architectural fees in connection with these projects. The issue is 75%
debt service fund related and 25% water and sewer fund related and was issued July 25, 2019, maturing February 15, 2039.
Interest payable February 15 and August 15 at rates ranging from 3.0% to 5.0%
Certificates of Obligation, Series 2020 (Moody's Rated "Aa1" and S&P Rated "AA+") ‐The proceeds of this $10.875M
taxable issue will be used for (i) constructing, improving, extending, expanding, upgrading and developing streets and roads
and intersections, including utility relocation, landscaping, sidewalks, traffic safety and operational improvements and the
purchase of any necessary rights‐of‐way and other related costs; (ii) constructing, improving, extending, expanding,
upgrading and developing parks and recreation facilities, including fields, trails, utility relocation, landscaping, sidewalks and
operational improvements, installation of lighting, the purchase of any necessary rights‐of‐way, drainage and other related
costs; and (iii) paying legal, fiscal, engineering and architectural fees in connection with these projects. The issue is 100%
debt service fund related and was issued September 1, 2020, maturing February 15, 2035. Interest payable February 15 and
August 15 at 4.0%.
130
Principal Outstanding
2012 General Obligation Bonds
2013 General Obligation Bonds
2014 General Obligation Refunding Bonds
2014 General Obligation Bonds
2015 Certificates of Obligation
2015 General Obligation Bonds
2015 General Obligation Refunding Bonds
2016 Certificates of Obligation 6,705,000 2036
2016 General Obligation Bonds 3,310,000 2036
2016 General Obligation Refunding Bonds
2017 Certificates of Obligation
2018 General Obligation Bonds 3,650,000 2038
2018 Certificates of Obligation 11,350,000 2038
2019 General Obligation Bonds 3,925,000 2039
2019 Certificates of Obligation
2020 Certificates of Obligation 10,875,000 2040
Principal Outstanding
2012 Certificates of Obligation
2014 General Obligation Refunding Bonds
2015 General Obligation Refunding Bonds
2016 General Obligation Refunding Bonds
2016 Certificates of Obligation
2017 Certificates of Obligation
2018 Certificates of Obligation 2038
2019 Certificates of Obligation
2,785,000 2032
2,760,000 2033
Outstanding Principal on Debt
Tax Supported Debt
Fiscal Year 2020‐2021
Issue Final Maturity
1,060,000 2024
780,000 2034
7,740,000 2035
Water/Sewer/Drainage Supported Debt
Fiscal Year 2020‐2021
3,155,000 2035
8,738,400 2029
625,500 2021
9,240,000 2037
88,801,424$
12,102,524 2039
2013 Certificates of Obligation 3,775,000 2033
Issue Final Maturity
3,845,000 2032
1,725,000 2024
2014 Certificates of Obligation 9,755,000 2034
3,026,600 2029
37,478,577$
69,500 2021
1,115,000 2036
885,000 2037
4,092,477 2039
9,190,000
131
2040 745,000 11,175 756,175
2021 4,275,377 3,404,364 7,679,741
Principal and Interest Debt Schedule
Tax Supported Debt Service
Fiscal Year 2020‐2021
Year Principal Interest Total
2024 4,535,722 2,926,658 7,462,380
2025 4,805,966 2,732,115 7,538,081
2022 3,866,423 3,267,298 7,133,721
2023 4,074,006 3,103,072 7,177,078
2028 5,443,313 2,046,974 7,490,287
2029 5,699,469 1,797,643 7,497,112
2026 5,483,512 2,516,656 8,000,168
2027 5,220,394 2,282,805 7,503,199
2032 5,409,934 1,150,022 6,559,956
2033 5,327,354 949,244 6,276,598
2030 5,005,096 1,565,192 6,570,288
2031 5,211,253 1,354,764 6,566,017
2036 4,604,611 376,208 4,980,819
2039 1,878,078 50,521 1,928,599
2034 5,234,773 748,755 5,983,528
2035 5,357,191 555,101 5,912,292
2037 3,670,767 234,321 3,905,088
2038 2,953,185 125,671 3,078,856
TOTALS 88,801,424$ 31,198,559$ 119,999,983$
132
Principal and Interest Debt Schedule
Water/Sewer/Drainage Supported Debt Service
Fiscal Year 2020‐2021
Year Principal Interest Total
2022 2,603,577 1,362,202 3,965,779
2023 2,590,995 1,255,778 3,846,773
2021 2,479,623 1,467,238 3,946,861
2026 2,486,488 924,394 3,410,882
2027 2,129,606 828,870 2,958,476
2024 2,689,279 1,145,073 3,834,352
2025 2,379,035 1,026,216 3,405,251
2030 2,294,903 556,089 2,850,992
2031 2,378,748 462,362 2,841,110
2028 2,211,687 739,882 2,951,569
2029 2,300,531 647,850 2,948,381
2034 1,895,227 198,513 2,093,740
2035 1,032,807 129,127 1,161,934
2032 2,470,065 370,203 2,840,268
2033 2,192,645 283,157 2,475,802
TOTALS 37,478,577$ 11,578,967$ 49,057,544$
2036 1,065,389 93,736 1,159,125
2039 296,923 4,454 301,377
2038 971,815 25,197 997,012
2037 1,009,234 58,626 1,067,860
133
134
OTHER FUNDS
135
136
Revenue Category
Debt
Service Parks Impact
Fees
Internal
Service
Special
Revenue
Storm
Drainage
Property Tax $ 7,549,503 $ ‐ $ ‐ $ ‐ $ 700,559 $ ‐
Sales Tax ‐‐‐‐4,162,940 ‐
Investment Income 45,000 15,500 42,000 27,000 4,850 4,200
License, Fees & Permits ‐‐‐‐‐705,000
Impact Fees ‐‐ 6,850,000 ‐ 1,000,000 ‐
Charges for Services ‐ 200,000 ‐ 3,426,209 ‐ 6,000
Contribution ‐ 100,000 ‐‐ 52,200 ‐
Grants ‐ 500,000 ‐‐‐‐
Other Transfers In ‐‐‐ 1,478,505 ‐‐
Miscellaneous ‐‐ 200,000 139,000 ‐‐
Revenue Total $ 7,594,503 $ 815,500 $ 7,092,000 $ 5,070,714 $ 5,920,549 $ 715,200
Other #REF!
Other Funds Revenues
By Source
Debt
Service
28%
Parks
3%
Impact
Fees
26%
Internal
Service
19%
Special
Revenue
22%
Storm
Drainage
2%
137
TIRZ #1 Fund Description
The Town of Prosper designated a certain area within the Town as Tax Increment Reinvestment Zone Number 1
in 2008. The Town Council desires to promote the development or redevelopment of said geographic area by
designation of a reinvestment zone, as authorized by the Tax Increment Financing Act, Chapter 311 of the Texas
Tax Code. This fund is to account for the restricted revenue sources detailed in the agreement along with the
reimbursements to the developer for agreed upon expenditures.
138
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESImpact Fee Revenue123,892 350,000 1,584,305 1,000,000 ‐ ‐ ‐ ‐ Property Taxes‐Town340,626 387,624 386,349 554,473 609,920 658,714 698,237 733,149 Property Taxes‐County73,604 110,960 92,846 133,249 146,574 158,300 167,798 176,188 Property Taxes‐Rollback Taxes‐ ‐ 28,840 ‐ ‐ ‐ ‐ ‐ Sales Taxes ‐ Town503,932 495,372 545,965 562,344 812,344 852,961 878,550 904,906 Sales Taxes ‐ EDC422,704 415,259 457,245 470,962 682,369 716,487 737,982 760,122 Investment Income10,318 7,500 20,000 2,000 2,000 2,000 2,000 2,000 Other 789 ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES1,475,865$ 1,766,715$ 3,115,550$ 2,723,028$ 2,253,207$ 2,388,462$ 2,484,567$ 2,576,364$ EXPENDITURESProfessional Services74 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Developer Reimbursement1,512,515 1,766,715 3,347,378 2,723,028 2,253,207 2,388,462 2,484,567 2,576,364 TOTAL EXPENDITURES1,512,589$ 1,766,715$ 3,347,378$ 2,723,028$ 2,253,207$ 2,388,462$ 2,484,567$ 2,576,364$ Period Excess / (Deficit)(36,724)$ ‐$ (231,828)$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE(36,724)$ ‐$ (231,828)$ ‐$ ‐$ ‐$ ‐$ ‐$ BEGINNING FUND BALANCE293,552$ 256,828$ 256,828$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ ENDING FUND BALANCE256,828$ 256,828$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ TIRZ # 1 Fund Summary139
TIRZ #2 Fund Description
The Town of Prosper designated a certain area within the Town as Tax Increment Reinvestment Zone Number 2
in 2013. The Town Council desires to promote the development or redevelopment of said geographic area by
designation of a reinvestment zone, as authorized by the Tax Increment Financing Act, Chapter 311 of the Texas
Tax Code. This fund is to account for the restricted revenue sources detailed in the agreement along with the
reimbursements to the developer for agreed upon expenditures.
140
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESImpact Fee Revenue‐ 325,500 ‐ ‐ ‐ ‐ ‐ ‐ Property Taxes‐Town15,053 12,633 12,633 10,350 11,385 12,296 13,034 13,685 Property Taxes‐County3,738 3,616 3,137 2,487 2,736 2,955 3,132 3,288 Sales Taxes ‐ Town16 150 10 10 10 10 10 10 Sales Taxes ‐ EDC16 150 10 10 10 10 10 10 Investment Income748 500 400 150 150 150 150 150 Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES19,571$ 342,549$ 16,190$ 13,007$ 14,291$ 15,420$ 16,335$ 17,144$ EXPENDITURESProfessional Services‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Developer Reimbursement19,958 342,549 16,732 13,007 14,291 15,420 16,335 17,144 TOTAL EXPENDITURES19,958$ 342,549$ 16,732$ 13,007$ 14,291$ 15,420$ 16,335$ 17,144$ Period Excess / (Deficit)(387)$ ‐$ (542)$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE(387)$ ‐$ (542)$ ‐$ ‐$ ‐$ ‐$ ‐$ BEGINNING FUND BALANCE25,929$ 25,542$ 25,542$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ ENDING FUND BALANCE25,542$ 25,542$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ TIRZ # 2 Fund Summary141
Crime Control and Prevention District Description
The Town of Prosper held a special election in 2018 that established a Crime Control and Prevention Special
Purpose District allowed under Texas Local Government Code, Chapter 363 and Texas Tax Code, Section 323.105.
Crime Control and Prevention District is dedicated to crime reduction programs and the dedication of a one‐
fourth of one percent sales and use tax. The voters approved the Crime Control and Prevention District for the
next five years, at which time voters will have to reaffirm or repeal. The sales and use tax collected will be used
to support the cost of crime control and crime prevention including costs of personnel, administration,
expansion, enhancement, and capital expenditures. The implementation of the Crime Control and Prevention
District funded twelve and a half existing Police Officers plus additional personnel costs. In FY 2020‐2021 one
additional Police Officer position is transferred from the General Fund.
142
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESSales Taxes 1,303,224 1,338,204 1,519,230 1,564,807 1,643,047 1,692,339 1,743,109 1,795,402 Investment Income ‐ 5,000 300 300 300 300 300 300 Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES1,303,224$ 1,343,204$ 1,519,530$ 1,565,107$ 1,643,347$ 1,692,639$ 1,743,409$ 1,795,702$ EXPENDITURESPersonnel1,132,782 1,327,155 1,173,704 1,425,708 1,643,347 1,692,639 1,743,409 1,795,702 Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES1,132,782$ 1,327,155$ 1,173,704$ 1,425,708$ 1,643,347$ 1,692,639$ 1,743,409$ 1,795,702$ Period Excess / (Deficit)170,442$ 16,049$ 345,826$ 139,399$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE170,442$ 16,049$ 345,826$ 139,399$ ‐$ ‐$ ‐$ ‐$ BEGINNING FUND BALANCE‐$ 170,442$ 170,442$ 516,268$ 655,667$ 655,667$ 655,667$ 655,667$ ENDING FUND BALANCE170,442$ 186,491$ 516,268$ 655,667$ 655,667$ 655,667$ 655,667$ 655,667$ Crime Control and Prevention Special Purpose District143
Fire Control, Prevention, and Emergency Medical Services District Description
The Town of Prosper held a special election in 2018 that established a Fire Control, Prevention, and Emergency
Medical Services Special Purpose District allowed under Texas Local Government Code, Chapter 344 and Texas
Tax Code, Section 321.106. Fire Control, Prevention and Emergency Medical Services District is dedicated to fire
safety and emergency medical services programs and the dedication of a one‐fourth of one percent sales and use
tax. The voters approved the Fire Control, Prevention, and Emergency Medical Services District for the next five
years, at which time voters will have to reaffirm or repeal. The sales and use tax collected will be used to support
the cost of fire control, prevention, and emergency services including costs of personnel, administration,
expansion, enhancement, and capital expenditures. The implementation of the Fire Control, Prevention, and
Emergency Medical Services District funded twelve and a half existing Firefighter/Paramedics plus additional
personnel costs. In FY 2020‐2021 one additional Firefighter/Paramedic position is transferred from the General
Fund.
144
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESSales Taxes 1,302,422 1,338,204 1,519,230 1,564,807 1,643,047 1,692,339 1,743,109 1,795,402 Investment Income ‐ 5,000 ‐ ‐ 150 150 150 150 Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES1,302,422$ 1,343,204$ 1,519,230$ 1,564,807$ 1,643,197$ 1,692,489$ 1,743,259$ 1,795,552$ EXPENDITURESPersonnel1,286,837 1,326,274 1,415,593 1,490,812 1,643,197 1,692,489 1,743,259 1,795,552 Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES1,286,837$ 1,326,274$ 1,415,593$ 1,490,812$ 1,643,197$ 1,692,489$ 1,743,259$ 1,795,552$ Period Excess / (Deficit)15,585$ 16,930$ 103,637$ 73,995$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE15,585$ 16,930$ 103,637$ 73,995$ ‐$ ‐$ ‐$ ‐$ BEGINNING FUND BALANCE‐$ 15,585$ 15,585$ 119,222$ 193,217$ 193,217$ 193,217$ 193,217$ ENDING FUND BALANCE15,585$ 32,515$ 119,222$ 193,217$ 193,217$ 193,217$ 193,217$ 193,217$ Fire Control, Prevention and Emergency Medical Services Special Purpose District145
Park Improvement/Dedication Fund Description
Park Improvement Fund ‐ This fund is to account for contributions to the Town for improvements to Town parks
per development agreements. Developers are reimbursed for the reasonable costs of any park improvements
constructed and accepted by the Town. For multi‐family development projects and for complete phases of a
single‐family subdivision plat, the Developer may elect to apply the entire amount to be reimbursed under this
section as a credit against park fees due for the residential development, provided that the application of the
credit does not result in a partial fee for any dwelling unit, in accordance with guidelines established by the
Town. The Town shall retain sole discretion to determine whether to accept proposed park improvements.
Park Dedication Fund ‐ This fund is to account for contributions to the Town for the creation of parks within the
Town per development agreements. Fund expenditures must be used for the acquisition, development,
expansion, or upgrading of parks located within the same park district or general area where the proposed
development for which payment was made is located.
146
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESPark Dedication Fees668,865 200,000 ‐ 200,000 200,000 200,000 200,000 200,000 Park Improvement Fees275,884 100,000 ‐ 100,000 100,000 100,000 100,000 100,000 Grants‐Improvement Fund‐ 500,000 ‐ 500,000 ‐ ‐ ‐ ‐ Park Dedication‐Interest32,103 25,000 20,000 8,000 8,000 8,000 8,000 8,000 Park Improvement‐Interest33,490 15,000 17,000 7,500 7,500 7,500 7,500 7,500 TOTAL REVENUES1,010,342$ 840,000$ 37,000$ 815,500$ 315,500$ 315,500$ 315,500$ 315,500$ EXPENDITURESGeneral ‐ Parks Dedication‐ ‐ ‐ 250,000 ‐ 250,000 ‐ ‐ General ‐ Parks Improvement86,059 703,700 78,490 1,485,000 ‐ ‐ ‐ ‐ Transfers Out‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES86,059$ 703,700$ 78,490$ 1,735,000$ ‐$ 250,000$ ‐$ ‐$ Period Excess / (Deficit)924,283$ 136,300$ (41,490)$ (919,500)$ 315,500$ 65,500$ 315,500$ 315,500$ NET CHANGE IN FUND BALANCE924,283$ 136,300$ (41,490)$ (919,500)$ 315,500$ 65,500$ 315,500$ 315,500$ BEGINNING FUND BALANCE1,857,786$ 2,782,069$ 2,782,069$ 2,740,579$ 1,821,079$ 2,136,579$ 2,136,579$ 2,202,079$ PARKS DEDICATION ENDING FUND BALANCE1,474,942$ 1,699,942$ 1,494,942$ 1,452,942$ 1,660,942$ 1,618,942$ 1,868,942$ 1,826,942$ PARKS IMPROVEMENTS ENDING FUND BALANCE1,307,127$ 1,218,427$ 1,245,637$ 368,137$ 475,637$ 583,137$ 583,137$ 690,637$ Park Dedication/Improvement Fund Summary147
Impact Fee Fund Description
Impact Fees were established to assure the availability of funds for major capital projects needed as a result of
development. They are broken out into the following four funds: East Thoroughfare, West Thoroughfare, Water,
and Wastewater. The laws governing the collection and disbursement of impact fees require separate
accounting and reporting of these funds. Additionally, an analysis and update of the fee structure is required
every five years. Appropriations from these funds are being utilized to provide supplemental funding for eligible
capital improvement projects.
Water – water capital improvements projects shown on the Town’s adopted Water System Capital Improvement
Plan.
Wastewater – wastewater capital improvement projects shown on the Town’s adopted Wastewater System
Capital Improvement Plan.
East Thoroughfare – roadway capital improvement projects shown on the Town’s adopted Thoroughfare Plan
east of Preston Road.
West Thoroughfare – roadway capital improvement projects shown on the Town’s adopted Thoroughfare Plan
west of Preston Road.
148
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESImpact Fees 3,275,653 3,000,000 3,000,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Investment Income58,501 45,000 33,000 12,000 12,000 12,000 12,000 12,000 TOTAL REVENUES3,334,154$ 3,045,000$ 3,033,000$ 2,512,000$ 2,512,000$ 2,512,000$ 2,512,000$ 2,512,000$ EXPENDITURESOperations‐Developer Agreements 2,097,079 930,910 925,114 840,000 700,000 700,000 700,000 700,000 Capital 784,287 195,277 195,277 1,000,000 4,000,000 ‐ ‐ ‐ TOTAL EXPENDITURES2,881,366$ 1,126,187$ 1,120,391$ 1,840,000$ 4,700,000$ 700,000$ 700,000$ 700,000$ Period Excess / (Deficit)452,788$ 1,918,813$ 1,912,609$ 672,000$ (2,188,000)$ 1,812,000$ 1,812,000$ 1,812,000$ OTHER FINANCINGTransfers In‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out(3,017,553) ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL OTHER FINANCING SOURCES (USES)(3,017,553)$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE(2,564,765)$ 1,918,813$ 1,912,609$ 672,000$ (2,188,000)$ 1,812,000$ 1,812,000$ 1,812,000$ BEGINNING FUND BALANCE4,074,701$ 1,509,936$ 1,509,936$ 3,422,545$ 4,094,545$ 1,906,545$ 3,718,545$ 5,530,545$ ENDING UNRESTRICTED FUND BALANCE1,509,936$ 3,428,749$ 3,422,545$ 4,094,545$ 1,906,545$ 3,718,545$ 5,530,545$ 7,342,545$ Water Impact Fee Fund Summary149
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESImpact Fees 985,743 850,000 1,100,000 850,000 850,000 850,000 850,000 850,000 Equity Fees250,000 200,000 260,000 200,000 200,000 200,000 200,000 200,000 Investment Income52,223 35,000 28,000 12,000 12,000 12,000 12,000 12,000 TOTAL REVENUES1,287,966$ 1,085,000$ 1,388,000$ 1,062,000$ 1,062,000$ 1,062,000$ 1,062,000$ 1,062,000$ EXPENDITURESOperations‐Developer Reimbursements747,497 766,225 775,245 890,000 901,225 766,639 660,000 401,309 Capital27,230 ‐ ‐ 1,500,000 ‐ 1,450,000 ‐ ‐ TOTAL EXPENDITURES774,727$ 766,225$ 775,245$ 2,390,000$ 901,225$ 2,216,639$ 660,000$ 401,309$ Period Excess / (Deficit)513,239$ 318,775$ 612,755$ (1,328,000)$ 160,775$ (1,154,639)$ 402,000$ 660,691$ OTHER FINANCINGTransfers In‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL OTHER FINANCING SOURCES (USES)‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE513,239$ 318,775$ 612,755$ (1,328,000)$ 160,775$ (1,154,639)$ 402,000$ 660,691$ BEGINNING FUND BALANCE1,256,837$ 1,770,076$ 1,770,076$ 2,382,831$ 1,054,831$ 1,215,606$ 60,967$ 462,967$ ENDING UNRESTRICTED FUND BALANCE1,770,076$ 2,088,851$ 2,382,831$ 1,054,831$ 1,215,606$ 60,967$ 462,967$ 1,123,658$ Wastewater Impact Fee Fund Summary150
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESImpact Fees1,332,760 1,000,000 1,100,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Investment Income37,201 25,000 20,000 8,000 8,000 8,000 8,000 8,000 Other‐ 132,438 ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES1,369,961$ 1,157,438$ 1,120,000$ 1,008,000$ 1,008,000$ 1,008,000$ 1,008,000$ 1,008,000$ EXPENDITURESOperations‐Developer Reimbursements461,974 300,000 ‐ 300,000 200,000 200,000 ‐ ‐ PISD High School Tanner's Mill300,000 ‐ 300,000 200,000 200,000 ‐ ‐ Capital486,589 1,641,024 1,391,654 175,000 175,000 625,000 400,000 ‐ TOTAL EXPENDITURES948,563$ 1,941,024$ 1,391,654$ 475,000$ 375,000$ 825,000$ 400,000$ ‐$ Period Excess / (Deficit)421,398$ (783,586)$ (271,654)$ 533,000$ 633,000$ 183,000$ 608,000$ 1,008,000$ OTHER FINANCINGTransfers In1,963,832 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out(250,000) (69,168) (69,168) ‐ ‐ ‐ ‐ ‐ TOTAL OTHER FINANCING SOURCES (USES)1,713,832$ (69,168)$ (69,168)$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE2,135,230$ (852,754)$ (340,822)$ 533,000$ 633,000$ 183,000$ 608,000$ 1,008,000$ BEGINNING FUND BALANCE(895,752)$ 1,239,478$ 1,239,478$ 898,656$ 1,431,656$ 2,064,656$ 2,064,656$ 2,247,656$ ENDING UNRESTRICTED FUND BALANCE1,239,478$ 386,724$ 898,656$ 1,431,656$ 2,064,656$ 2,247,656$ 2,672,656$ 3,255,656$ East Thoroughfare Impact Fee Fund Summary151
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESImpact Fees 4,112,611 2,500,000 3,200,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Investment Income73,846 30,000 22,500 10,000 10,000 10,000 10,000 10,000 Other‐ 110,980 ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES4,186,457$ 2,640,980$ 3,222,500$ 2,510,000$ 2,510,000$ 2,510,000$ 2,510,000$ 2,510,000$ EXPENDITURESOperations‐Developer Agreements825,461 2,400,000 2,050,000 2,625,000 2,050,000 2,050,000 2,050,000 2,050,000 Capital2,285,371 1,517,822 1,475,000 512,500 ‐ ‐ ‐ ‐ TOTAL EXPENDITURES3,110,832$ 3,917,822$ 3,525,000$ 3,137,500$ 2,050,000$ 2,050,000$ 2,050,000$ 2,050,000$ Period Excess / (Deficit)1,075,625$ (1,276,842)$ (302,500)$ (627,500)$ 460,000$ 460,000$ 460,000$ 460,000$ OTHER FINANCINGTransfers In‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out(2,043,832) (100,000) (100,000) ‐ ‐ ‐ ‐ ‐ TOTAL OTHER FINANCING SOURCES (USES)2,043,832$ (100,000)$ (100,000)$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE(968,207)$ (1,376,842)$ (402,500)$ (627,500)$ 460,000$ 460,000$ 460,000$ 460,000$ BEGINNING FUND BALANCE2,019,770$ 1,051,563$ 1,051,563$ 649,063$ 21,563$ 481,563$ 941,563$ 1,401,563$ ENDING FUND BALANCE1,051,563$ (325,279)$ 649,063$ 21,563$ 481,563$ 941,563$ 1,401,563$ 1,861,563$ West Thoroughfare Impact Fee Fund Summary152
Stormwater Drainage Utility Fund Description
The Town's Stormwater Drainage Division is managed in a coordinated fashion by both the Town's Engineering
and Public Works Departments. Engineering selects consultants and contractors to design and construct major
repairs and improvements to the Town's stormwater systems, and reviews flood studies and drainage plans to
ensure conformance with Federal, State and Town codes. Public Works' stormwater and drainage crews maintain
all improved and unimproved drainage facilities within the Town to ensure the free flow of stormwater and to
minimize the probability of structure flooding. The Stormwater Drainage Division also administers the Phase II
Municipal Separate StormWater System (MS4) Permit by implementing and managing programs to improve
water quality in accordance with regulatory requirements through public education, eliminating illicit discharges,
and control of construction site runoff.
153
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESStormwater Drainage Fees613,400 627,156 685,000 705,000 726,150 747,935 755,414 762,968 Other7,024 6,000 5,845 6,000 6,000 6,000 6,000 6,000 Investment Income8,102 5,000 7,000 4,200 5,500 5,750 6,000 6,500 TOTAL REVENUES628,526$ 638,156$ 697,845$ 715,200$ 737,650$ 759,685$ 767,414$ 775,468$ EXPENDITURESOperating Expenses176,041 294,254 294,254 197,751 199,737 204,767 209,436 214,466 Debt Service‐ 248,641 248,641 245,592 320,575 372,429 376,172 370,214 Capital‐ ‐ ‐ ‐ 125,000 125,000 125,000 125,000 Transfers Out126,853 100,135 100,135 104,926 102,946 102,946 102,946 102,946 TOTAL EXPENDITURES302,894$ 643,030$ 643,030$ 548,269$ 748,258$ 805,142$ 813,554$ 812,626$ Period Excess / (Deficit)325,632$ (4,874)$ 54,815$ 166,931$ (10,608)$ (45,457)$ (46,140)$ (37,158)$ NET CHANGE IN FUND BALANCE325,632$ (4,874)$ 54,815$ 166,931$ (10,608)$ (45,457)$ (46,140)$ (37,158)$ BEGINNING FUND BALANCE151,834$ 477,466$ 477,466$ 532,281$ 699,212$ 688,603$ 643,146$ 597,005$ ENDING FUND BALANCE477,466$ 472,592$ 532,281$ 699,212$ 688,603$ 643,146$ 597,005$ 559,847$ AMOUNT OVER (UNDER) IN DAYS OPERATING COST567265298459331288264248Stormwater Drainage Utility Fund Summary154
DEPARTMENT:DIVISION:
Engineering Stormwater Drainage
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Inspect construction projects, post construction BMP's, FOG facilities, and residents'
complaints within the Town's Jurisdiction to verify compliance with TCEQ
Stormwater requirements
606 700 700
Complete Annual MS4 permit update/Insure that Town's MS4 paperwork is in order Annually Annually Annually
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Inspect construction projects within the Town's jurisdiction monthly to verify
compliance with TCEQ Stormwater requirements 95% 100% 100%
Timely submittal of MS4 permit annually 100%100%100%
EXPENDITURE SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Personnel $ 166,737 167,554$ $ 171,051
Operations 9,304 126,700 26,700
Debt Service ‐ 248,641 245,592
Transfers 621,089 100,135 104,926
TOTAL $ 797,130 $ 643,030 $ 548,269
TOWN OF PROSPER
PROGRAM DESCRIPTION
The core service of the Stormwater Drainage Division is to ensure compliance with the Phase II Municipal Separate Storm Water System
(MS4) Permit by implementing and managing programs to improve water quality in accordance with regulatory requirements, through
public education, by eliminating illicit discharges, and rigorous construction site runoff control.
GOALS AND OBJECTIVES
Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure
• Improve the water quality of the Town's storm sewer system, creeks and waterways by insuring that construction
sites implement adequate stormwater erosion protection measures.
• Verify that the Town meets the requirements of the MS4 Permit.
• Educate the construction community as well as the general community at large regarding best management
practices (BMPs) for erosion control measures to improve stormwater quality.
155
DEPARTMENT:DIVISION:
Engineering Stormwater Drainage
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2018‐2019
REVISED
2019‐2020
BUDGET
2020‐2021
Stormwater Utility Administrator 1.0 1.0 1.0
Utility Worker 1.0 1.0 1.0
TOTAL 2.0 2.0 2.0
Director of Public
Works
Street
Superintendent
Utility Worker
Director of
Engineering
Services
Assistant Director of
Engineering Services
‐ Development
Stormwater Utility
Administrator
156
Special Revenue Funds Description
Special Revenue Funds are used to account for the proceeds of specific revenue sources that are normally
restricted to expenditures for specified purposes. The following funds have been consolidated and presented in
one summary.
Tree Mitigation Fee ‐ This fee is received from the development community in lieu of replanting trees, or
preserving existing trees per the Town's Tree Preservation ordinance.
Court Technology Fund ‐ This fund is to account for a misdemeanor offense and pay a technology fee of $4 as
technology cost of the Court. These funds are used to finance the purchase of, or to maintain technology
enhancements for the Municipal Court for the following: computer systems, networks, hardware and software,
electric kiosks, electronic ticket writers, and docket management systems.
Court Security Fund ‐ This fund is used to account for a misdemeanor offense and pay a $4.90 security fee as a
cost of the court. These funds are used to finance security personnel, services and items related to the facility
that house the operations of the municipal court.
Contributions Fund ‐ This fund is used to account for various special revenue sources. Typical revenues seen in
this fund would include Police Department donations, Fire Department donations, Police Seized funds, Child
Safety funds, and developer contributions.
157
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESPolice Donations17,276 15,000 13,200 13,500 15,000 15,000 15,000 15,000 Fire Donations18,270 13,200 13,200 13,500 13,200 13,200 13,200 13,200 Child Safety Fees13,546 12,000 10,000 10,000 12,000 12,000 12,000 12,000 Court Security Revenue9,030 8,500 5,500 7,000 8,500 8,500 8,500 8,500 Court Technology Revenue12,040 10,000 8,800 8,200 10,000 10,000 10,000 10,000 Tree Mitigation Revenue‐ ‐ 69,300 ‐ ‐ ‐ ‐ ‐ Escrow Income655,341 ‐ 504,659 ‐ ‐ ‐ ‐ ‐ Cash Seizures2,966 ‐ 8,829 ‐ ‐ ‐ ‐ ‐ Miscellaneous2,739 ‐ 3,245 ‐ ‐ ‐ ‐ ‐ Interest Income7,901 6,000 4,750 2,400 6,000 6,000 6,000 6,000 Transfer In‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES739,110$ 64,700$ 641,483$ 54,600$ 64,700$ 64,700$ 64,700$ 64,700$ EXPENDITURESGeneral Government409,460 163,817 93,704 271,246 64,700 64,700 64,700 64,700 Other ‐ Escrow Funds655,341 1,354,577 504,659 ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES1,064,801$ 1,518,394$ 598,363$ 271,246$ 64,700$ 64,700$ 64,700$ 64,700$ Period Excess / (Deficit)(325,691)$ (1,453,694)$ 43,120$ (216,646)$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE(325,691)$ (1,453,694)$ 43,120$ (216,646)$ ‐$ ‐$ ‐$ ‐$ BEGINNING FUND BALANCE767,012$ 441,321$ 441,321$ 484,441$ 267,795$ 267,795$ 267,795$ 267,795$ ENDING FUND BALANCE441,321$ (1,012,373)$ 484,441$ 267,795$ 267,795$ 267,795$ 267,795$ 267,795$ Special Revenue Fund Summary158
Vehicle and Equipment Replacement Fund Description
The Town established the Vehicle Equipment and Replacement Fund (VERF) in Fiscal Year 2013‐2014 to
accumulate sufficient resources to replace existing vehicles and equipment when they reach or exceed their
useful life. The internal program was designed for departments to contribute annual payments to the fund based
on the number, type, average life expectancy, and the projected replacement cost of the vehicles/equipment.
The intent was for funds to be managed to purchase Town vehicles and equipment in a manner that would not
create a burden on the Town budget. Annual contributions are determined by amortizing the replacement cost
for the life expectancy of the vehicle/equipment and are allocated as transfers from each department. Balances
at the department level are calculated each year and adjustments are made to replacement values as needed. In
addition to budgeted annual contributions, each department is credited for proceeds of auctioned
vehicles/equipment, as well as interest earned for the year. These proceeds are considered when determining
contribution needs for the following fiscal year.
159
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESCharges for Services‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other149,418307,388307,388139,000‐ ‐ ‐ ‐ Interest Income79,060 30,000 47,000 20,000 20,000 20,000 20,000 20,000 Transfers In1,626,037 2,022,682 2,022,682 1,478,505 1,022,500 1,022,500 1,022,500 1,022,500 TOTAL REVENUES1,854,515$ 2,360,070$ 2,377,070$ 1,637,505$ 1,042,500$ 1,042,500$ 1,042,500$ 1,042,500$ EXPENDITURESTechnology Expenses72,290 82,650 92,814 99,080 243,08523,570 71,607 81,750 Equipment Expenses292,91026,000 26,000 436,55968,753 168,866155,187369,932Vehicle Expenses932,0511,311,792 1,313,082 861,946318,901708,196518,948668,062TOTAL EXPENDITURES1,297,251$ 1,420,442$ 1,431,896$ 1,397,585$ 630,739$ 900,632$ 745,742$ 1,119,744$ Period Excess / (Deficit)557,264$ 939,628$ 945,174$ 239,920$ 411,761$ 141,868$ 296,758$ (77,244)$ NET CHANGE IN FUND BALANCE557,264$ 939,628$ 945,174$ 239,920$ 411,761$ 141,868$ 296,758$ (77,244)$ BEGINNING FUND BALANCE2,337,780$ 2,895,044$ 2,895,044$ 3,840,218$ 4,080,138$ 4,491,899$ 4,633,767$ 4,930,525$ ENDING FUND BALANCE2,895,044$ 3,834,672$ 3,840,218$ 4,080,138$ 4,491,899$ 4,633,767$ 4,930,525$ 4,853,281$ Vehicle and Equipment Replacement Fund Summary160
DEPARTMENT MODEL YEAR MAKE MODEL
ESTIMATED
REPLACEMENT
COST
Vehicles
Police Operations 2017 Chevrolet Tahoe 52,865
Police Operations 2017 Chevrolet Tahoe 52,865
Police Operations 2017 Chevrolet Tahoe 52,865
Police Operations 2017 Chevrolet Tahoe 52,865
Police Operations 2017 Chevrolet Tahoe 52,865
Police Operations 2017 Chevrolet Tahoe 52,865
Fire Operations 2011 Chevrolet C3500 Ambulance 307,600
Building Inspections 2013 Chevrolet 1500 25,850
Park Operations 2013 Ford F150 28,665
Water 2013 Chevrolet 2500 30,422
Water 2009 Ford F450 57,305
Wastewater 2013 Ford F450 57,305
Construction Inspections 2013 Chevrolet 2500 37,609
Total cost of vehicle replacements 861,946$
Vehicle and Equipment Replacement Listing
Items to be replaced in Fiscal Year 2020‐2021
161
DEPARTMENT MODEL YEAR MAKE MODEL
ESTIMATED
REPLACEMENT
COST
Vehicle and Equipment Replacement Listing
Items to be replaced in Fiscal Year 2020‐2021
Equipment
Park Operations 2006 CM Trailers Cargo Trailer 12,000
Park Operations 2011 Ventrac Tractor 36,000
Park Operations 2011 John Deere Aerator 35,000
Park Operations 2011 Dakota Topdresser 32,000
Park Operations 2011 Ryan Sod Cutter 5,800
Park Operations 2011 Cyclone Blower with trailer 15,000
Park Operations 2011 John Deere Gator 51,000
Park Operations 2011 John Deere Sprayer 21,000
Park Operations 2014 Kawasaki Mule 11,500
Water 2004 US Jetting Sewer Cleaning Machine 58,000
Water 2008 Caterpillar Skid‐Steer Loader 78,000
Water 2008 New Holland Tractor 63,259
Water 2010 Toro Mower 10,000
Water 2011 Toro Mower 8,000
Total cost of equipment replacements 436,559$
Total cost of all replacements 1,298,505$
162
Health Insurance Trust Fund Description
The Town of Prosper initiated a self‐funded health and dental plan effective January 1, 2017 for Town employees
and their dependents. The Town maintains the Employee Health Insurance Trust Fund to account for the Town's
employee health and dental care coverage. In addition, excess insurance has been obtained for an individual unit
health and prescription drugs claims exceeding $75,000. The Town's claim administrator is UMR for medical
claims and ProAct for pharmacy claims.
163
FUND BALANCEFUNDACCOUNT TYPEACTUAL 2018‐2019AMENDED BUDGET2019‐2020PROJECTED2019‐2020ADOPTED BUDGET2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024PLANNING YEAR 2024‐2025REVENUESTransfers In96,682 ‐ ‐ ‐ ‐ ‐ ‐ Employer Contributions1,933,737 2,529,386 2,523,560 2,721,903 2,885,217 3,087,182 3,303,285 3,534,515 Employee Contributions633,810 655,096 667,000 704,306 739,521 776,497 815,322 856,088 Investment Income11,054 7,000 10,000 7,000 7,000 7,000 7,000 7,000 Other Income‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES2,675,284$ 3,191,482$ 3,200,560$ 3,433,209$ 3,631,738$ 3,870,680$ 4,125,607$ 4,397,603$ EXPENDITURESOperating Expenses82,642 267,556 258,085 261,393 255,000 255,000 255,000 255,000 Claims2,102,803 2,570,237 2,300,483 2,857,398 3,028,842 3,210,572 3,403,207 3,607,399 Insurance395,811 265,948 268,136 291,020 296,840 302,777 308,833 315,009 Wellness Program‐ 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Transfers Out‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES2,581,256$ 3,115,741$ 2,838,704$ 3,421,811$ 3,592,682$ 3,780,350$ 3,979,039$ 4,189,409$ Period Excess / (Deficit)94,027$ 75,741$ 361,856$ 11,398$ 39,056$ 90,330$ 146,568$ 208,195$ NET CHANGE IN FUND BALANCE94,027$ 75,741$ 361,856$ 11,398$ 39,056$ 90,330$ 146,568$ 208,195$ BEGINNING FUND BALANCE215,804$ 309,831$ 309,831$ 671,687$ 683,085$ 722,142$ 812,472$ 959,040$ ENDING FUND BALANCE309,831$ 385,572$ 671,687$ 683,085$ 722,142$ 812,472$ 959,040$ 1,167,235$ Health Insurance Trust Fund Summary164
APPENDIX
165
166
Supplemental Budget Requests
Each year departments are provided with a base operating budget for their department. Any additional funding
requests are made as supplemental requests. There are two categories of supplemental request:
Non‐Discretionary ‐ These are considered necessary for maintaining service delivery at current levels, and are
usually the result of goods or services required by the Town. These requests are considered higher priority than
Discretionary packages, as denial of these requests would reduce the level of service currently provided to the
citizens of Prosper. Non‐Discretionary packages might include increased costs for maintenance contracts,
electricity, paper and printing, postage, phone rates, internet access, etc.
Discretionary ‐ These should be completed for new personnel or other increases or additions to current service
levels. The Executive Team will rank all new Discretionary packages from each fund. The Town Manager will
determine if the requests are funded in the budget submission to the Town Council. Every discretionary package
will be presented to Town Council regardless of the funding status.
Discretionary packages are separated into three priority rankings:
Discretionary 1 ‐ Must do
Discretionary 2 ‐ Should do
Discretionary 3 ‐ Nice to do
167
TOWN OF PROSPERFY 2020‐2021DISCRETIONARY PACKAGESGENERAL FUNDDEPTNET NET TOTAL TOTAL # DIV/DEPT RANK DISCRETIONARY PACKAGE TITLE FTEs ONE‐TIME ON GOING COSTS REVENUE NET COSTS 172 FINANCE 1 FINANCIAL SOFTWARE UPGRADE ‐ 35,000 35,000 ‐ 35,000 173 IT1 TWO HELP DESK TECHNICIANS (NEW PERSONNEL)2.0 6,050 157,324 163,374 ‐ 163,374 174 IT MANAGED (POLICE)2 ICS MOBILE MAPPING AND NAVIGATION (POLICE) 64,726 14,774 79,500 ‐ 79,500 176 IT3 BROADBAND COMMITTEE RECOMMENDED IMPROVEMENTS 5,600 9,120 14,720 ‐ 14,720 177 POLICE OPERATIONS1 TWO LIEUTENANTS (NEW PERSONNEL)2.0 84,304 359,314 443,618 ‐ 443,618 179 POLICE OPERATIONS4 TWO PUBLIC SAFETY OFFICERS (NEW PERSONNEL)2.0 55,078 136,312 191,390 ‐ 191,390 181 POLICE OPERATIONS6 RECORDS CLERK (NEW PERSONNEL)1.0 361 71,432 71,793 ‐ 71,793 183 POLICE DISPATCH1 TWO COMMUNICATIONS OFFICERS (NEW PERSONNEL)2.0 650 126,031 126,681 ‐ 126,681 185 FIRE OPERATIONS1 THREE BATTALION CHIEFS (NEW PERSONNEL)3.0 113,979 577,886 691,865 ‐ 691,865 187 FIRE OPERATIONS2 VEHICLE/APPARATUS MAINTENANCE ‐ 20,964 20,964 ‐ 20,964 188 FIRE OPERATIONS3 LIFEPAK REPLACEMENT 33,102 ‐ 33,102 ‐ 33,102 189 FIRE MARSHAL1 ADMINISTRATIVE ASSISTANT (NEW PERSONNEL)1.0 2,110 43,156 45,266 ‐ 45,266 191 BUILDING INSPECTIONS 1 DEVELOPMENT AND PERMITTING SOFTWARE 251,858 123,563 375,421 ‐ 375,421 193 STREETS2 RADAR DETECTION EQUIPMENT 26,000 ‐ 26,000 ‐ 26,000 194 PARK ADMINISTRATION 1 PAINT 407 AND 409 EAST FIRST STREET 15,500 ‐ 15,500 ‐ 15,500 195 PARK ADMINISTRATION 5 DOWNTOWN MONUMENT SIGN 269,500 500 270,000 ‐ 270,000 196 LIBRARY1 INCREASE IN PHYSICAL COLLECTION ‐ 6,000 6,000 ‐ 6,000 197 LIBRARY2 INCREASE IN DIGITAL COLLECTION ‐ 2,736 2,736 ‐ 2,736 198 ENGINEERING1 US 380 INTERSECTION UPGRADES AND MEDIAN LIGHTING 105,000 ‐ 105,000 ‐ 105,000 TOTAL PROPOSED13.0 $ 1,033,818 $ 1,684,112 $ 2,717,930 $ ‐ $ 2,717,930 218 TOWN SECRETARY'S OFFICE 1 ADDITIONAL SPECIAL EVENTS ‐ 5,500 5,500 ‐ 5,500 219 COMMUNICATIONS1 COMMUNICATIONS MANAGER (NEW PERSONNEL)1.0 9,720 77,351 87,071 ‐ 87,071 221NON‐DEPARTMENTAL1 PUBLIC SAFETY AND VETERANS HONOR WALL 75,000 ‐ 75,000 ‐ 75,000 222 POLICE OPERATIONS2 SERGEANT ‐ INTERNAL AFFAIRS (NEW PERSONNEL)1.0 26,148 154,857 181,005 ‐ 181,005 224 POLICE OPERATIONS3 DETECTIVE (NEW PERSONNEL)1.0 64,682 139,660 204,342 ‐ 204,342 226 POLICE OPERATIONS5 RECLASS RECORDS SUPERVISOR/CID CASE MANAGER 1,850 9,168 11,018 ‐ 11,018 228 STREETS1 MAINTENANCE SUPERVISOR ‐ STREETS (NEW PERSONNEL)1.0 41,370 79,254 120,624 ‐ 120,624 230 PARK ADMINISTRATION 2 LANDSCAPE ARCHITECT INSPECTIONS ‐ 3RD PARTY 40,000 ‐ 40,000 ‐ 40,000 231 PARK ADMINISTRATION 4 WINDMILL PARK DRINKING FOUNTAIN 12,000 ‐ 12,000 ‐ 12,000 232PARK ADMINISTRATION 6 FRONTIER PARK STORAGE BUILDINGS 133,127 1,000 134,127 ‐ 134,127 233 PARK OPERATIONS1 CONTRACT MOWING RIGHT‐OF‐WAY MAINTENANCE ‐ 25,000 25,000 ‐ 25,000 TOTAL CUT4.0 $ 403,897 $ 491,790 $ 895,687 $ ‐ $ 895,687 CUT PACKAGES168
TOWN OF PROSPERFY 2020‐2021DISCRETIONARY PACKAGESGENERAL FUNDDEPTNET NET TOTAL TOTAL # DIV/DEPT RANK DISCRETIONARY PACKAGE TITLE FTEs ONE‐TIME ON GOING COSTS REVENUE NET COSTS 235 TOWN SECRETARY'S OFFICE 5 PROMOTIONAL ITEMS FOR COUNCIL ‐ REMOVED ‐ 3,000 3,000 ‐ 3,000 236 TOWN SECRETARY'S OFFICE 6 GRAPHIC IDENTITY AND BRANDING POLICY CONSULTANT ‐ REMOVED 10,000 ‐ 10,000 ‐ 10,000 237 IT4 FIBER INTERNET FOR PUBLIC SAFETY COMPLEX ‐ REMOVED ‐ 36,000 36,000 ‐ 36,000 238 POLICE OPERATIONS4 THREE PUBLIC SAFETY OFFICERS (NEW PERSONNEL) ‐ REVISED 3.0 55,439 202,298 257,737 ‐ 257,737 240 POLICE OPERATIONS5RECORDS SUPERVISOR/CID CASE MANAGER (NEW PERSONNEL) ‐ REVISED1.0 25,109 74,075 99,184 ‐ 99,184 242 POLICE OPERATIONS6 TWO RECORDS CLERKS (NEW PERSONNEL) ‐ REVISED2.0 330 144,216 144,546 ‐ 144,546 244 POLICE OPERATIONS7 VEHICLE AND EQUIPMENT FOR EXISTING TRAFFIC UNIT ‐ REMOVED 121,659 ‐ 121,659 ‐ 121,659 245 POLICE OPERATIONS8 LICENSE PLATE READERS ‐ REMOVED 258,031 61,250 319,281 ‐ 319,281 246 POLICE DISPATCH1 FOUR COMMUNICATIONS OFFICERS (NEW PERSONNEL) ‐ REVISED4.0 2,000 219,692 221,692 ‐ 221,692 248 POLICE DISPATCH2 ANNUAL CONSOLE CLEANING ‐ REMOVED ‐ 1,580 1,580 ‐ 1,580 249 PLANNING1 COMPREHENSIVE PLAN UPDATE ‐ REMOVED 250,000 ‐ 250,000 ‐ 250,000 250 STREETS3 ICE PRE‐TREATMENT ‐ REMOVED 9,000 7,000 16,000 ‐ 16,000 251 STREETS4 TRAFFIC SIGNAL POLE AND ROADWAY LUMINAIRE ‐ REMOVED 16,000 ‐ 16,000 ‐ 16,000 252 STREETS5 HEAVY DUTY TRAILER 20 FOOT ‐ REMOVED 12,133 867 13,000 ‐ 13,000 253 PARK RECREATION1 RECREATION PROGRAMMING ‐ REMOVED ‐ 18,500 18,500 (9,760) 8,740 TOTAL REMOVED/REVISED10.0 $ 759,701 $ 768,478 $ 1,528,179 $ (9,760) $ 1,518,419 REMOVED/REVISED BY DEPARTMENT169
TOWN OF PROSPERFY 2020‐2021DISCRETIONARY PACKAGESWATER/SEWER FUNDDEPTNET NET TOTAL TOTAL #DIV/DEPTRANKDISCRETIONARY PACKAGE TITLEFTEs ONE‐TIME ON GOING COSTS REVENUE NET COSTS 199 UTILITY BILLING1 REMIT PLUS CHECK PROCESSING 10,264 2,700 12,964 ‐ 12,964 200 WATER1 MTU PROGRAMMERS (PUCKS) 5,250 ‐ 5,250 ‐ 5,250 201 WATER2 WATER METERS AND MTU UPGRADES 394,000 77,250 471,250 (20,000) 451,250 202 WATER3 UTILITY WORKER ‐ WATER (NEW PERSONNEL)1.0 ‐ 47,491 47,491 ‐ 47,491 203 WATER4 PUBLIC WORKS RIGHT‐OF‐WAY INSPECTOR (NEW PERSONNEL) 1.0 37,726 61,518 99,244 ‐ 99,244 205 WATER5 SCADA UPDATE ‐ WATER 70,000 ‐ 70,000 ‐ 70,000 206 WATER6 ELECTRIC VALVE OPERATOR 16,000 ‐ 16,000 ‐ 16,000 207 WASTEWATER2 ODOR CONTROL ‐ PUBLIC WORKS LIFT STATION ‐ 49,000 49,000 ‐ 49,000 208 WASTEWATER3 SCADA UPDATE ‐ WASTEWATER 30,000 ‐ 30,000 ‐ 30,000 209 WASTEWATER4 UTILITY WORKER ‐ WASTEWATER (NEW PERSONNEL)1.0 ‐ 47,491 47,491 ‐ 47,491 210 WASTEWATER5 GEOSPATIAL DATA COLLECTOR 11,845 ‐ 11,845 ‐ 11,845 211 WASTEWATER6 ODOR CONTROL ‐ LACIMA LIFT STATION 30,000 69,300 99,300 ‐ 99,300 212 WASTEWATER7 LIGHT DUTY TRAILER 3,735 265 4,000 ‐ 4,000 213 WASTEWATER8 GAS DETECTOR 10,000 ‐ 10,000 ‐ 10,000 TOTAL PROPOSED3.0 $ 618,820 $ 355,015 $ 973,835 $ (20,000) $ 953,835 234 WASTEWATER1 MINI EXCAVATOR 173,250 15,750 189,000 ‐ 189,000 TOTAL CUT $ 173,250 $ 15,750 $ 189,000 $ ‐ $ 189,000 254 UTILITY BILLING1 HEAVY DUTY SHREDDER ‐ REMOVED 2,500 ‐ 2,500 ‐ 2,500 255 WATER6 PORTABLE WELDER ‐ REMOVED 5,000 ‐ 5,000 ‐ 5,000 256 WATER7 DUMP TRUCK ‐ REMOVED 126,000 14,000 140,000 ‐ 140,000 257 WATER9 NITRIFICATION TESTING UNITS ‐ REMOVED 9,688 ‐ 9,688 ‐ 9,688 258 WASTEWATER7 TRENCH SHORING ‐ REMOVED 25,000 ‐ 25,000 ‐ 25,000 259 WASTEWATER9 SEWER BYPASS PUMP ‐ REMOVED 75,000 ‐ 75,000 ‐ 75,000 TOTAL REMOVED/REVISED $ 243,188 $ 14,000 $ 257,188 $ ‐ $ 257,188 REMOVED/REVISED BY DEPARTMENTCUT PACKAGES170
TOWN OF PROSPERFY 2020‐2021DISCRETIONARY PACKAGESOTHER FUNDSDEPTNET NET TOTAL TOTAL # FUND RANK DISCRETIONARY PACKAGE TITLE FTEs ONE‐TIME ON GOING COSTS REVENUE NET COSTS 214STORM DRAINAGE 1 CHANNEL RESTORATION AND GABIONS 5,500 ‐ 5,500 ‐ 5,500 215 COURT TECHNOLOGY 1 COURT DESKTOP SCANNERS AND POLICE TICKET WRITERS 9,700 ‐ 9,700 ‐ 9,700 216 COURT TECHNOLOGY 2 COURT SOFTWARE UPGRADE 16,000 ‐ 16,000 ‐ 16,000 217SPECIAL REVENUE FUND ‐ PD DONATIONS1 BADGES ‐ POLICE 7,018 ‐ 7,018 ‐ 7,018 TOTAL PROPOSED0.0 $ 38,218 $ ‐ $ 38,218 $ ‐ $ 38,218 171
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐03EXP FINANCESUPPLEMENTAL DETAILS ‐ ACTIVEFINANCIAL SOFTWARE UPGRADEDISCRETIONARY ‐ 21RESOURCES REQUESTEDFY 20255418 IT FEES$35,000$35,000$35,000$35,000$35,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$35,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to upgrade our current financial software system. Past Town goals included anupgrade to a Town wide enterprise software platform. Staff has decidedthat we will update our current softwareto see if the new features will meet the needs of the Town in lieu of a conversion at this time. Our current financial software vendor, STW, Inc., was recently acquired by OpenGov. OpenGov is offering allcurrent customers the ability to upgrade in the current calendar year in order to take advantage of upgradedfunctionality to the STW platform of software. This upgrade will enhance the capabilities currently available toencompass new features offered by OpenGov. TOTAL$35,000$35,000$35,000$35,000N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWe will not be able to upgrade the financial software to the latest version offered by the new parent company. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS172
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVETWO HELP DESK TECHNICIANS (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGYFY 20255110 SALARIES$102,600 $102,600 $102,600 $102,600 $102,600 LINE ITEMFY 2021FY 2022FY 2023FY 2024$2,400 5143 CELL PHONE ALLOWANCE $3,000 $3,000 $3,000 $3,000 $3,000 5115 SALARIES ‐ OVERTIME $2,400 $2,400 $2,400 $2,400 $6,696 5150 MEDICARE EXPENSE $1,566 $1,566 $1,566 $1,566 $1,566 5145 SOCIAL SECURITY EXPENSE $6,696 $6,696 $6,696 $6,696 $324 5160 HEALTH INSURANCE $19,560 $19,560 $19,560 $19,560 $19,560 5155 SUTA EXPENSE $324 $324 $324 $324 $840 5170 LIFE / ADD INSURANCE $94 $94 $94 $94 $94 5165 DENTAL EXPENSE $840 $840 $840 $840 $284 5180 TMRS EXPENSE $14,624 $14,624 $14,624 $14,624 $14,624 5175 LIABILITY (TML) WORKERS COMP $284 $284 $284 $284 $206 5186 WELLE‐WELLNESS PROG REIMB EMPL $1,200 $1,200 $1,200 $1,200 $1,200 5185 LONG TERM/SHORT TERM DISABILIT $206 $206 $206 $206 $200 5220 OFFICE EQUIPMENT $5,000 $0 $0 $0 $0 5210 OFFICE SUPPLIES $200 $200 $200 $200 $400 5419 IT LICENSES $1,330 $1,330 $1,330 $1,330 $1,330 5400 UNIFORM EXPENSE $400 $400 $400 $400 $0 5536 TRAINING/SEMINARS $2,000 $2,000 $2,000 $2,000 $2,000 5520 TELEPHONE EXPENSE $1,050 $0 $0 $0 $912 TOTAL $163,374 $158,236 $158,236 $158,236 $158,236 7145 TRANSFER TO VERF $0 $912 $912 $912 COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?173
Two Help Desk Technicians in October 2020.Town Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe I.T. Department will continue to be understaffedresulting in a delay in services to employees, and ultimatelycitizens.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSThe I.T. Department provides vital support to all of the staff that interact with residentsand businesseson a dailybasis, especially Public Safety staff. By maintaining systems such as internet connectivity, phones, and email, wefacilitate efficient and timely communications with residents. From FY 2016‐17 to the current fiscal year, theaverage number of submittedhelp desk tickets per month has increased from 43 to 134 (to‐date). Analysis of thetickets by department shows that Public Safety departments are responsible for the majority of submittedticketsvirtually every month. Benchmarking data from other municipalities in Texas with populations between 20,000and 50,000 shows an average of 4 I.T. staff, with an average of 3 staff dedicated to end user support. Anadditional help desk employeefocusedon Public Safety support will ensure I.T. has sufficientresources devotedtoguaranteeing the continued availability of information systems, is aligned with staffing levels commensurate withother agencies, and has the ability to adequatelyserve individual staff needs. The secondhelp deskemployeeis toassist residents with their broadband issues as recommended by the Broadband Committee in August 2020.As the Town has grown, the Town's Public Safety staff has increased commensurately. As a result, the demand forI.T. services among Public Safety personnel has become more demanding and help desk support for thosedepartments remains a priority. The current help desk staff has been very effective in supporting users, howeverthere has been a marked increase in help desk requests, particularly from Public Safety staff, which hasnecessitated a full time help desk employee with a Public Safety focus. An October start date for this position isrequesteddue to the openingof thenew PublicSafety buildingand all of thework thatwill be associated withthatmove, as well as the fact that one I.T. staff member will be on FMLA leave from late Octoberinto November. Thatrepresentsa 33% reductionin I.T. staff,so having this positionfilled will help alleviatethe impact of thatreduction.It was recommended by the Town Broadband Committee in August 2020 to hire an additional support person toassist residentswith theirbroadband issues.This employeewill work with residentsand theirproviders to alleviatebroadband outages and issues.174
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE (IT MANAGED)100‐10‐05EXP INFORMATION TECHNOLOGYSUPPLEMENTAL DETAILS ‐ ACTIVEICS MOBILE MAPPING AND NAVIGATIONDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255419 IT LICENSES$79,500$14,774$14,774$14,774$14,774LINE ITEMFY 2021FY 2022FY 2023FY 2024$14,774COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Add GPS‐based dispatch and mobile navigation for MDCs to the ICS product suite.Dispatchers will be able to receive unit recommendations based on their driving time to incident, rather thanassigned district. Advanced mapping with navigation will draw a route and provide turn‐by‐turndirections to fieldunits. Theaddressofthecaller will geo‐verify and the softwarewill calculateand plotthe vehicleand call locationsby using latitude and longitude coordinates. This will provide unlimited layers (city, county, parcels, water,hydrants, patrol districts, etc.). In addition, and when applicable, medical alerts will be illustrated for specificresidential addresses and businesses to include COVID‐19. These functionalities are beneficial to all aspects ofpublic safety for the Town of Prosper.TOTAL$79,500$14,774$14,774$14,774N/ATown Council Goal 1b Maintain Safety and SecurityWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ALonger response times and inefficient deployment of resources.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS175
TITLETYPERANKN/ATown Council Goal 1 Maintain Community CharacterCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Town's Broadband Committee recommended that the Town purchase hot spot loaner devices to provide toresidents experiencing an outage at their residence. The Town's wi‐fi service will be expanded to the exterior ofTown Hall and the Library in order to provide an additional service to residents. Residents will have a point of contact at Town Hall to assist them with Broadband issues as well as the opportunityto utilize Town provided hot spot devices for an internet solution should they experience an outage at theirresidence.WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe Town will not expand the current wi‐fi service at Town Hall and the Library, and they will not purchase hotspot devices to be loaned to residents in the event of an outage.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$0$9,1205526 DATA NETWORK$14,120 $9,120$9,120$9,120$9,120TOTAL$14,720$9,120$9,120$9,1205220 OFFICE EQUIPMENT$600 $0$0$0SUPPLEMENTAL DETAILS ‐ ACTIVEBROADBAND COMMITTEE RECOMMENDED IMPROVEMENTSRESOURCES REQUESTEDLINE ITEM FY 2021 FY 2022 FY 2023 FY 2024 FY 2025DISCRETIONARY ‐ 13TOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGY176
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVETWO LIEUTENANTS (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSFY 20255110 SALARIES$200,915$200,915$200,915$200,915$200,915LINE ITEMFY 2021FY 2022FY 2023FY 2024$32,4005127 SALARIES‐CERTIFICATION PAY $3,000 $3,000 $3,000 $3,000 $3,0005115 SALARIES ‐ OVERTIME $32,400 $32,400 $32,400 $32,400$6005145 SOCIAL SECURITY EXPENSE $14,873 $14,873 $14,873 $14,873 $14,8735140 SALARIES ‐ LONGEVITY $600 $600 $600 $600$3,4785155 SUTA EXPENSE $324 $324 $324 $324 $3245150 MEDICARE EXPENSE $3,478 $3,478 $3,478 $3,478$19,5605165 DENTAL EXPENSE $840 $840 $840 $840 $8405160 HEALTH INSURANCE $19,560 $19,560 $19,560 $19,560$605175 LIABILITY (TML) WORKERS COMP $6,167 $6,167 $6,167 $6,167 $6,1675170 LIFE / ADD INSURANCE $60 $60 $60 $60$32,4805185 LONG TERM/SHORT TERM DISABILIT $456 $456 $456 $456 $4565180 TMRS EXPENSE $32,480 $32,480 $32,480 $32,480$1,2005191 HIRING COST $22 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $1,200 $1,200 $1,200 $1,200$05210 OFFICE SUPPLIES $1,000 $1,000 $1,000 $1,000 $1,0005192 PHYSICAL AND PSYCHOLOGICAL $700 $0 $0 $0$3,4005220 OFFICE EQUIPMENT $11,190 $0 $0 $0 $05215 AMMUNITION $3,400 $3,400 $3,400 $3,400$2505280 PRINTING AND REPRODUCTION $200 $200 $200 $200 $2005230 DUES, FEES, AND SUBSCRIPTIONS $250 $250 $250 $250$1,2005352 FUEL$7,400 $7,400 $7,400 $7,400 $7,4005350 VEHICLE EXPENSE $1,200 $1,200 $1,200 $1,200$6005400 UNIFORM EXPENSE $8,788 $2,296 $2,296 $2,296 $2,2965353 OIL/GREASE/INSPECTIONS $600 $600 $600 $600$2,2105418 IT FEES $2,210 $2,210 $2,210 $2,210177
5419 IT LICENSES$15,350$15,350$15,350$15,350$15,350$05530 TRAVEL$800$4,000$4,000$4,000$4,0005520 TELEPHONE EXPENSE$1,150$0$0$0$8,0005620 TOOLS AND EQUIPMENT$28,342$0$0$0$05536 TRAINING/SEMINARS$8,000$8,000$8,000$8,000$07145 TRANSFER TO VERF$0$9,102$9,102$9,102$9,1026160 CAPITAL EXPENDITURE ‐ VEHICLES$36,408$0$0$0Two Lieutenants in October 2020. One for CID/ADMIN and One for Support ServicesTown Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/A The absence of middle‐management adversely impacts the administrative workload for first‐line supervisors anddrastically reduces the time they have to conduct their primary duties and properly lead and manage employees. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$371,616COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TheTown's benchmarkcities are tracking between1.3 and 2.0 per 1,000 population. Prosper PoliceDepartment'scurrent ratio is 1.3 per 1,000 which equals 38 police officers. The Staffing Model prepared by Dr. Eric Fritsch andpresentedto Council called for an average of four (4) sworn officers to the Police Department for the next severalyears. The primary purpose of this request is to allocate the proper staffing of middle management throughoutthe Department. 1) The CID Lieutenant will provide day to day oversight for all administrative functionsfor criminal investigations,professional standards/hiring of all Police personnel, and the Texas Police Chiefs Association Best PracticesRecognition Program (state accreditation). In addition, they will supervise the CID/Admin Sergeant and theInternal Affairs Sergeant. 2) The Support Services Lieutenantwill provide day to day oversight for all administrative functionsfor Property&Evidence, staffing of the lobby, Quartermaster, Communications, fleet & equipment maintenance and all Recordsfunctions training of new officers and in‐service training of all current personnel. In addition, they will supervisethe Communications Manager, Records Supervisor, two (2) Public Safety Officers and serve as the Department'sPublicInformationOfficer. Thesetwonewpositionswill notonly be supervisingcritical personnel,theywill also besupervising and overseeing critical functions that require the attention and direction of a tenured police officer.Specifically, the state accreditation program is comprised of 168 standards that must be evaluated, updated andmaintained on a ongoing basis. In addition to maintaining the standards, there are a number of inspections andaudits that must be conducted to maintain the accreditation. Furthermore, on an annual basis, the PoliceDepartment must submit to the accreditation entity a comprehensive annual report that includes a review andanalysis of all use of force incidents, vehicle pursuits, and changes to any and all policies and procedures. In thecurrent climate, it is important the Department have a dedicated Public Information Officer to maintain ourcontacts and philosophy of community policing. 6160‐Capital Expenditure‐Vehicles‐2020 Chevrolet Malibu SedanMiddle‐managementlevel positions,such as Lieutenants,provide daily directionand oversightfor specificsectionsand units within the department;thus enhancing communicationand efficiencies. In addition,the common themethroughthebudgetrequestsfor FY21, is to reassign ancillary/secondaryduties to new full‐timepositionswhichwillnot only free additional time for sworn personnelto do their primary duties, but it will better allow us to meetourobligations of being transparent and holding our agency and personnelaccountable. Furthermore, this will resultin more boots on the ground doing daily patrols and community engagement. Middle‐management isinstrumental in the departmentachieving the Town's desired objectives. The division of labor is the separation oftasks so thatparticipantsmay specialize(specialization)in theirwork and achieveproficiencyin highly complexandcritical functions. TOTAL$443,618$371,616$371,616$371,616178
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVETWO PUBLIC SAFETY OFFICERS (NEW PERSONNEL)DISCRETIONARY ‐ 24RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSFY 20255110 SALARIES$79,008$79,008$79,008$79,008$79,008LINE ITEMFY 2021FY 2022FY 2023FY 2024$4,8005145 SOCIAL SECURITY EXPENSE $5,196 $5,196 $5,196 $5,196 $5,1965115 SALARIES ‐ OVERTIME $4,800 $4,800 $4,800 $4,800$1,2155155 SUTA EXPENSE $324 $324 $324 $324 $3245150 MEDICARE EXPENSE $1,215 $1,215 $1,215 $1,215$19,5605165 DENTAL EXPENSE $840 $840 $840 $840 $8405160 HEALTH INSURANCE $19,560 $19,560 $19,560 $19,560$185175 LIABILITY (TML) WORKERS COMP $2,187 $2,187 $2,187 $2,187 $2,1875170 LIFE / ADD INSURANCE $18 $18 $18 $18$11,3485185 LONG TERM/SHORT TERM DISABILIT $159 $159 $159 $159 $1595180 TMRS EXPENSE $11,348 $11,348 $11,348 $11,348$1,2005191 HIRING COST $22 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $1,200 $1,200 $1,200 $1,200$05210 OFFICE SUPPLIES $1,000 $1,000 $1,000 $1,000 $1,0005192 PHYSICAL AND PSYCHOLOGICAL $700 $0 $0 $0$5005352 FUEL$4,000 $4,000 $4,000 $4,000 $4,0005350 VEHICLE EXPENSE $500 $500 $500 $500$4505400 UNIFORM EXPENSE $1,860 $1,860 $1,860 $1,860 $1,8605353 OIL/GREASE/INSPECTIONS $450 $450 $450 $450$4605520 TELEPHONE EXPENSE $200 $0 $0 $0 $05418 IT FEES$460 $460 $460 $460$1,0505536 TRAINING/SEMINARS $1,500 $1,500 $1,500 $1,500 $1,5005530 TRAVEL$210 $1,050 $1,050 $1,050$4006160 CAPITAL EXPENDITURE ‐ VEHICLES $54,156 $0 $0 $0 $05620 TOOLS AND EQUIPMENT $400 $400 $400 $400$6,7707145 TRANSFER TO VERF $0 $6,770 $6,770 $6,770179
TOTAL$191,390$143,922$143,922$143,922$143,922Two Public Safety Officers in October 2020.Town Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ANot funding the request will require that police officers manage these support‐staff functions.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Public Safety Officers will be responsible for 1) Police Department lobby customer service; 2) property andevidence; and 3) quartermaster, fleet and equipment. These two positions will be civilian and therefore transferthese tasks from sworn peace officers. This position is a common staffing model among our benchmark cities.Staffing these positions allows us to maintain sworn officers and detectives performing actual patrol andinvestigation functions. 6160‐Capital Expenditure‐Vehicles‐2020 Chevrolet Malibu SedanThese positions will allow sworn personnel better time management in the community for their primaryresponsibility of protecting the public safety. Civilian employees in this capacity are a substantially less expensivehuman resource. 180
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVERECORDS CLERK (NEW PERSONNEL)DISCRETIONARY ‐ 26RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSFY 20255110 SALARIES$40,074$40,074$40,074$40,074$40,074LINE ITEMFY 2021FY 2022FY 2023FY 2024$1,8605145 SOCIAL SECURITY EXPENSE $2,600 $2,600 $2,600 $2,600 $2,6005115 SALARIES ‐ OVERTIME $1,860 $1,860 $1,860 $1,860$6085155 SUTA EXPENSE $162 $162 $162 $162 $1625150 MEDICARE EXPENSE $608 $608 $608 $608$9,7805165 DENTAL EXPENSE $420 $420 $420 $420 $4205160 HEALTH INSURANCE $9,780 $9,780 $9,780 $9,780$95175 LIABILITY (TML) WORKERS COMP $113 $113 $113 $113 $1135170 LIFE / ADD INSURANCE $9 $9 $9 $9$5,6785185 LONG TERM/SHORT TERM DISABILIT $80 $80 $80 $80 $805180 TMRS EXPENSE $5,678 $5,678 $5,678 $5,678$6005191 HIRING COST $11 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $600 $600 $600 $600$05210 OFFICE SUPPLIES $350 $350 $350 $350 $3505192 PHYSICAL AND PSYCHOLOGICAL $350 $0 $0 $0$1105400 UNIFORM EXPENSE $200 $200 $200 $200 $2005230 DUES, FEES, AND SUBSCRIPTIONS $110 $110 $110 $110$1655419 IT LICENSES $7,840 $7,840 $7,840 $7,840 $7,8405418 IT FEES$165 $165 $165 $165$6005536 TRAINING/SEMINARS $625 $625 $625 $625 $6255530 TRAVEL$120 $600 $600 $600$71,912COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TOTAL$71,793$71,912$71,912$71,912181
One Records Clerk in October 2020.Town Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AFailure to properly staff Records will have a profound negative impact on the department's ability to meet stateand federal laws/guidelines for all lines of business facilitated through Records. Currently the Records Clerk hasgreat difficulty completing the increased responsibilities during the work week.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSThe increase of services requested through Records is directly impacted by the growth of the Town. New alarmpermits processed in 2018 441, in 2019 ‐ 293, Jan‐May 2020 148. That equals a total of 882 alarm permitsprocessedsince May of 2018. Total number of open records requests submittedin 2018 571; total in 2019 984,Jan‐May 2020 386. This data supports that we continue to experience an increase in alarm permitting, openrecords requests and processing of all PD records and criminal cases. The new PD lobby is designed to facilitatethese requests in person and via kiosk with the expectation of a high level of customer service. In addition,responsibilities include redacting body‐worn camera footage and related digital media. This request aligns withthe staffing models of most benchmark cities.All services provided through Records are time sensitive and governed by state and federal law. Properly staffingRecords helps ensure we meet aggressive state and federal timelines, produce accurate and completerecordsandmaintain the Town's high level of customer service. 182
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVETWO COMMUNICATIONS OFFICERS (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐05EXP DISPATCHFY 20255110 SALARIES$84,692$84,692$84,692$84,692$84,692LINE ITEMFY 2021FY 2022FY 2023FY 2024$5,2515150 MEDICARE EXPENSE$1,228$1,228$1,228$1,228$1,2285145 SOCIAL SECURITY EXPENSE$5,251$5,251$5,251$5,251$3245160 HEALTH INSURANCE$19,560$19,560$19,560$19,560$19,5605155 SUTA EXPENSE$324$324$324$324$8405170 LIFE / ADD INSURANCE$60$60$60$60$605165 DENTAL EXPENSE$840$840$840$840$3815180 TMRS EXPENSE$11,467$11,467$11,467$11,467$11,4675175 LIABILITY (TML) WORKERS COMP$381$381$381$381$1615186 WELLE‐WELLNESS PROG REIMB EMPL$1,200$1,200$1,200$1,200$1,2005185 LONG TERM/SHORT TERM DISABILIT$161$161$161$161$2205536 TRAINING/SEMINARS$650$0$100$0$1005400 UNIFORM EXPENSE$790$220$220$220WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ACommunications will continueto have long ring times, delayed answer times, and extensive 9‐1‐1 hold times. Wewill also continue to have calls for service where the demand presentedis simply too much for personnelon‐dutyto adequatelyhandle. TheSupervisorswill stillbe covering a console positionthat wouldinterferewithperformingtheir Supervisor duties. Our overtime will continue to increase in order to have adequate personnel in theCommunications Center.$125,561COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The addition of Communications personnel would allow us to continue reducing our hold times, ring times, andanswer times for our citizens. Adding personnel would allow us to work more efficiently due to the increase offield personnel. The call/radio volume continues to increase yearly and more Communications personnel areneeded to keep up with the increased demand. Adding more personnel would greatly decrease our mandatoryovertime.In 2019, we had a minimum of 1 person in the room. In January 2020, our minimums became 2. Since that time, our ring times, answer times and hold times have dramatically decreased. Our ring times have decreased by 85%for those over 10 seconds. In 2019, we had to place 2,709 callers on hold and 320 of those callers were on 9‐1‐1. Since adding another person, we have decreased hold times on 9‐1‐1 by 56%. FD has inquired about numerous events, where we simply did not have enough personnel in the room to handle the demands. FD would like to have a dedicated FD Dispatcher and adding personnel would allow that. It would also allow a dedicated PD Dispatcher and 1 Call taker at all times. TOTAL$126,681$125,461$125,561$125,461183
Two Communications Officers in October 2020.Town Council Goal 1b Maintain Safety & Security Town Council Goal 1c Provide Effective Utilities, Roads and Infrastructure Town Council Goal 2 Maintain a Quality WorkforceSUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS184
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVETHREE BATTALION CHIEFS (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSFY 20255110 SALARIES$354,573$354,573$354,573$354,573$354,573LINE ITEMFY 2021FY 2022FY 2023FY 2024$51,0695116 SALARIES ‐ FLSA OVERTIME $13,848 $13,848 $13,848 $13,848 $13,8485115 SALARIES ‐ OVERTIME $51,069 $51,069 $51,069 $51,069$4,5005140 SALARIES ‐ LONGEVITY $180 $180 $180 $180 $1805127 SALARIES‐CERTIFICATION PAY $4,500 $4,500 $4,500 $4,500$3,0605145 SOCIAL SECURITY EXPENSE $25,630 $25,630 $25,630 $25,630 $25,6305143 CELL PHONE ALLOWANCE $3,060 $3,060 $3,060 $3,060$5,9945155 SUTA EXPENSE $486 $486 $486 $486 $4865150 MEDICARE EXPENSE $5,994 $5,994 $5,994 $5,994$29,3405165 DENTAL EXPENSE $1,260 $1,260 $1,260 $1,260 $1,2605160 HEALTH INSURANCE $29,340 $29,340 $29,340 $29,340$4735175 LIABILITY (TML) WORKERS COMP $19,025 $19,025 $19,025 $19,025 $19,0255170 LIFE / ADD INSURANCE $473 $473 $473 $473$55,9725185 LONG TERM/SHORT TERM DISABILIT $785 $785 $785 $785 $7855180 TMRS EXPENSE $55,972 $55,972 $55,972 $55,972$1,8005194 FD ANNUAL PHY AND SCREENING $5,100 $1,800 $1,800 $1,800 $1,8005186 WELLE‐WELLNESS PROG REIMB EMPL $1,800 $1,800 $1,800 $1,800$05230 DUES, FEES, AND SUBSCRIPTIONS $900 $900 $900 $900 $9005220 OFFICE EQUIPMENT $5,445 $0 $0 $0$05350 VEHICLE EXPENSE $1,821 $1,821 $1,821 $1,821 $1,8215335 RADIO/VIDEO REPAIRS $16,000 $0 $0 $0$2,0005400 UNIFORM EXPENSE $6,000 $2,250 $2,250 $2,250 $2,2505352 FUEL$1,500 $2,000 $2,000 $2,000$05530 TRAVEL$120 $600 $600 $600 $6005419 IT LICENSES $3,000 $0 $0 $0$1,5005536 TRAINING/SEMINARS $1,500 $1,500 $1,500 $1,500185
5630 SAFETY EQUIPMENT$14,049 $0$0$0$0$07145 TRANSFER TO VERF$0$18,197$18,197$18,197$18,1976160 CAPITAL EXPENDITURE ‐ VEHICLES$68,435$0$0$0We are requesting a total of 3 positions. Each Battalion Chief would be assigned to a specific 24‐hour shift (A, B, or C Shift). Town Council Goal 1b Maintain Safety and SecurityWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/A Not funding this request will continue putting all the weight of the department on the daytime administrative chief officers. Not funding this request will delay getting a commanding officer to incident scenes and will require a Fire Captain from a responding fire apparatus to take command of the incident. When this happens, their apparatus/crew are basically out‐of‐service at that point. Prosper is currently the only department in our comparator cities that does not have a shift Battalion Chief Role. By approving this request, it will bring our department in line with others as well as help us with Best Practices and achieving NFPA 1710 standard. The Fire Chief and Assistant Chief frequently respond to calls during all hours of the night, early morning, and weekends and holidays. Our previous software will not breakdown the exact number of responses after hours, the number of responses varies from 3‐5 times per month to more than 5 or 6 per week. It is all dependent on the types and frequency of such incidents. Most of these responses to major incidents have delayed responses. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$597,063COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to fund 3 Battalion Chiefs, 1 for each shift, to provide daily oversight to both firestations and provide an incident commander to major incidents on a 24/7/365 basis. Included in this request is aChevy Tahoe that would be shared by 3 Battalion Chiefs, 1 per shift to respond to all major emergency incidents. Currently, this role is filled by the Fire Chief and Assistant Chief who cannot always be in Town or are significantlydelayed when responding to incidents. Considering that there are 168 hours in a week and the Fire Chief andAssistant Chief work 40 hours each week, the shift BattalionChief role is really the personwho ensuresthat day today operations are possible. It is vital to the outcome of an emergency incident to have a strong command andcontrol presence from the onset. A Battalion Chief role will allow this by having a dedicated shift commander torespond to incidents as they are dispatched. The shift Battalion Chief role would have oversight over staffing,report documentation,and vital programs thatthe departmenthas in place today. Adding theshift BattalionChiefrole will bring parity to both Police and Fire. The Police Department implemented a shift commander role whenthey promoted shift Lieutenants this past year. Most fire departments hire in October with the start of a newbudget. We are requesting this position in October instead of January so we have the opportunity to recruit thebest candidates before they are selected by other departments. TOTAL$691,865 $597,063$597,063$597,063186
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVEVEHICLE/APPARATUS MAINTENANCEDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255350 VEHICLE EXPENSE$20,964$30,209$30,209$30,209$30,209LINE ITEMFY 2021FY 2022FY 2023FY 2024$30,209COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to fund a preventative maintenance program that meets the criteria for BestPractices, NFPA 1911 and apparatus manufactures recommendations. This would cover the maintenance for 4Fire Engines, 1 Ladder Truck, 2 Brush Trucks, 3 Ambulances. Preventive maintenance improves the longevity and lifespan of apparatus and optimizes truck performance. Preventative maintenance intervals are dependent on operating conditions. Heavy use of apparatus will demand increased inspection and maintenance. The current PM plan only offers one major PM to be completed on apparatus each year. Based on current usage and status of Prosper apparatus, conducting one major PM and one minor PM each year by certified EVT/ASE technicians will achieve the manufacturer's recommendations and meets NFPA 1911 standards. The budget increase for vehicle maintenance allows the fire department to stay ahead of any potential issues and catch any issues before repairs can become costly. This price increase also incorporates all the fluids utilized by apparatus on an annual basis.TOTAL$20,964$30,209$30,209$30,209N/ATown Council Goal 1b Maintain Safety and SecurityWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWithout funding this item we stand the chance of costly repairs and potential failure of the engine, electricalcomponets, hydraulic systems, pump, compressors, brakes, etc. If apparatus fails to operate on a scene orenroute to a call for service due to mechanical failure, and we can not document that we are performing therecommended preventative maintenance, we could be found liable.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS187
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVELIFEPAK REPLACEMENTDISCRETIONARY ‐ 13RESOURCES REQUESTEDFY 20255440 EMS$33,102 $0 $0 $0 $0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?We currently have two (2) LP15 that are version 1 and are 10 years old. These units are considered no longerserviceable by Stryker/Physio. This request will replace one of the existing version 1 unitsReduce our liability of potentialfailure or issues with the equipmentduring medical treatment, and replace with aunit updated with current technology and serviceable by the manufacturer.TOTAL$33,102$0$0$0N/ATown Council Goal 1b Maintain Safety and SecurityWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWhen repairs are required on units deemed 'serviceable', a loaner unit is immediately placed in service at no costor delay to our department. If we experienceany type of failure on this version 1 unit, we will not be eligible for aloaner, and thus will be in violation of our Minimum Equipment List filed with the Department of State HealthServices, and we will be unableto provideadvanced cardiac life supportfrom thatpiece ofapparatus untilanotherpiece of equipment can be locatedSUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS188
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVEADMINISTRATIVE ASSISTANT (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐05EXP MARSHALFY 20255110 SALARIES$28,197$37,596$37,596$37,596$37,596LINE ITEMFY 2021FY 2022FY 2023FY 2024$1055145 SOCIAL SECURITY EXPENSE $1,751 $2,337 $2,337 $2,337 $2,3375140 SALARIES ‐ LONGEVITY $45 $105 $105 $105$5475155 SUTA EXPENSE $162 $162 $162 $162 $1625150 MEDICARE EXPENSE $410 $547 $547 $547$9,7805165 DENTAL EXPENSE $315 $420 $420 $420 $4205160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780$475175 LIABILITY (TML) WORKERS COMP $127 $169 $169 $169 $1695170 LIFE / ADD INSURANCE $36 $47 $47 $47$5,1055185 LONG TERM/SHORT TERM DISABILIT $54 $72 $72 $72 $725180 TMRS EXPENSE $3,824 $5,105 $5,105 $5,105$6005220 OFFICE EQUIPMENT $1,945 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $450 $600 $600 $600$2005419 IT LICENSES $165 $0 $0 $0 $05400 UNIFORM EXPENSE $200 $200 $200 $200$2507145 TRANSFER TO VERF $0 $389 $389 $389 $3895536 TRAINING/SEMINARS $250 $250 $250 $250WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?$57,779COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to provide an Administrative Assistant for the Fire Marshal's Office to provideassistance and support to all administrative duties for the Fire Marshal and the Fire Inspector/Investigators. Administrative support is a necessityto comply with the minimum requirementsprescribed by the adoptedmodelcodes, national standards, and state regulations, as well as day to day operations. At the present rate a singleAdministrative Assistant shared by Fire Administration and Emergency Management, is unable to perform all ofthese FM specific tasks. Consequently, they are disbursed to the Fire Marshal and the Inspectors, further delayinginspections, consultations, development plan reviews, and returning phone calls/email. Permits are up 9.58%,inspections are up 40.11%, consultations are up 58.87%, P&D Plan Review is up 36.84%. TOTAL$45,266$57,779$57,779$57,779189
One Administrative Assistant in January 2021.Town Council Goal 1b Maintain Safety and SecurityN/A Administrative support has remained unchanged for the past three (3) years (2017 to 2020) while experiencingsignificant increases in the following areas which require substantial administration attention and time. Notfunding this request will lead to further delays and a decrease in customer service in the Fire Marshals Office. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS190
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALDEVELOPMENT SERVICES100‐40‐01EXP BUILDING INSPECTIONSSUPPLEMENTAL DETAILS ‐ ACTIVEDEVELOPMENT AND PERMITTING SOFTWAREDISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255418 IT FEES$375,421$123,563$88,355$88,355$88,355LINE ITEMFY 2021FY 2022FY 2023FY 2024$88,355COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to change Development/Permittingsoftware from TRAKiT by CentralSquare to (ToBe Determined.) Since 2015, TRAKiT has been a subsidiary of CRW, Sunguard, Superion, and now Central Square.With each change in ownership, the corporation managing TRAKiT took less interest in its customer service to itsclient cities. This has resultedin Town staff having to spend considerablemore time in dealing with theincreasingdeficiencies of the software. Currently we are working with Sciens Consulting on developing an RFP for the newsoftware system. This Development/Permitting software is utilized by Building Inspections, Health/CodeCompliance, Planning, Engineering, Public Works, and Parks. By changing the permitting software, staff canintegrate current functional processes, while also automating and updating out‐of‐date processes. The softwareoffersa user‐friendlycustomer portal where plans and requestsmay be submittedelectronicallyby citizensand/orcontractors, ultimately decreasing the need to personally come to Town Hall to obtain permits while at the sametime allowing residents and contractors to have 24/7 access to submit and obtain certain permits. Changingpermitting software also alleviates substantialissues staff has with TRAKiT that remain unresolved as noted in the"consequences of not funding" section.1. Increased customer service to citizens and contractors with a user‐friendly customer portal.2. Electronic Plan Review capabilities with Bluebeam to interface directly with the software.3. Electronic Plan Submittal available for citizens and customers.4. Up‐to‐date processes/workflows integrated into the software for staff time to be utilized more efficiently.5. Substantial automation of current manual processes. (Alerts, Reports, Notifications, etc.)6. Customization of processes to accommodate departments that did not use TRAKiT to utilize this software.7. Integration of permitting information into the Town's GIS system.8. 24/7 access to submit and obtain certain permits.TOTAL$375,421$123,563$88,355$88,355WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?191
N/ATown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 3 Ensure Fiscal StewardshipN/A1. Continued issues with the current software, to include: No on‐site credit card payments. Delayed customer support for helpdesk tickets. System crashing. Online permitting for simple over the counter permits no longer working.2. Additional expense to upgrade TRAKiT, as the current version's technical support will end on December 31,2021 and functional support will end on December 31, 2022.3. Continued time consuming manual staff processes.4. Below is an example of just one of the issues that we have had with our current software:In February of 2018, the online credit card payment transactions through eTRAKiT completely stopped due to adevelopment glitch in TRAKiT. This not only affected the customers ability to pay fees online, it also preventedthemfrom obtainingsimpleover thecounterpermits (waterheaters, mechanicalHVAC change outs, re‐roofs,etc.)through the e‐portal. A support ticket was sent to CentralSquare immediately. Staff was advised in July of 2018,that an update wouldresolve thisissue, however,the updatewas notavailable at that time. On April 9, 2019, staffwas advised that the update was available and could be requested. Staff formally requested for the TestEnvironment to be updated the same day. In July of 2019, the Test Environment was updated. When staff testedthe updatedTest Environment, it was unsuccessful in fixing the issues that staff was advised the update would fix.Yet another support ticket had to be sent to CentralSquare to update the Test Environment. In February of 2020,staff was informed that the Test Environment was updated for the second time. Staff tested the updated TestEnvironment for days, this time it was successfulin fixing the payment issues staff experienced.Staff immediatelyrequestedfor the ProductionEnvironmentto be updatedto match that of theupdatedTestEnvironment. On April16, 2020 the update to the Production Environment was conducted. After the update, staff tested the onlinepaymentsand it was successful,however, on the morning of April 17th staffconfirmed thatour Permit Technicianscan no longer accept credit card payments. As a result of the ProductionEnvironment update that was completedon April 16th, an additional 10 helpdesk tickets have been created due to issues that occurred from the update. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS192
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETSSUPPLEMENTAL DETAILS ‐ ACTIVERADAR DETECTION EQUIPMENTDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20256140 CAPITAL EXPENDITURE ‐ EQUIPMENT$26,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase radar detection equipment for Prosper Trail and Coleman Street. This upgrade is necessary to bringtheintersectionto thenewTown Standards.This equipmentwill operatebetter at night and in inclementweather.The current equipment does not work efficientlywhen dark colored vehicles approach the intersection. The newequipment will be able to detect the vehicle no matter the color. The town has updated the radar detection equipment on all traffic signals because it has less errors. TOTAL$26,000$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe signal will continue to operate as usual, and complaints will continue. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS193
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONSUPPLEMENTAL DETAILS ‐ ACTIVEPAINT 407 AND 409 EAST FIRST STREETDISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255320 REPAIRS AND MAINTENANCE$15,500$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to provide funds to paint and seal the exteriors of the 407 and 409 East First Streetbuildings. This will prevent damage to the buildings.Benefits to be gained are that areas will be sealed, preventing water from entering the building. The buildingswere last painted approximately 10 years ago. Although they are primarily constructed of metal and brick, it willcost more in the future if the paint is allowed to get worse. TOTAL$15,500$0$0$0N/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AConsequences of not funding this request most likely will be higher costs, as it will be more expensiveto wait andpaint the buildings in the future, as additional prep work will be required. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS194
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONSUPPLEMENTAL DETAILS ‐ ACTIVEDOWNTOWN MONUMENT SIGNDISCRETIONARY ‐ 25RESOURCES REQUESTEDFY 20255410 PROFESSIONAL SERVICES$75,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$5006110 CAPITAL EXPENDITURE$195,000$0$0$0$05525 ELECTRICITY$0$500$500$500$500COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this project is to prepare contract drawings and specifications for the downtown monument sign at the intersection of Broadway Street and Preston Road. The construction drawings will be based on the Council‐approved schematic design. Professional services shall include landscape architecture, structural design, and electrical design. Funding is also being requested for the difference between the amount placed in escrow by the developer and the estimated construction cost. This also includes $115,000 escrow reimbursement to the developer per Councils latest agreement with the developer.Construction Drawings ‐ 75,000Construction cost ‐ $80,000Wall escrow reimbursement ‐ 115,000The project will provide and maintain the community character. It will also provide brand recognition and identityfor residentsand visitors ofdowntown.It will helpwith therevitalizationofthe downtowndistrict. This monumentwill help promote redevelopment, and help bring awareness to the businesses in the downtown area.TOTAL$270,000$500$500$500N/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ATheTown will not be able to have themonument designedand constructedwith a similar scheduleas theadjacentproperty.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS195
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐05EXP LIBRARYSUPPLEMENTAL DETAILS ‐ ACTIVEINCREASE PHYSICAL COLLECTIONDISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255281 BOOK PURCHASES$4,500$4,500$4,500$4,500$4,500LINE ITEMFY 2021FY 2022FY 2023FY 2024$5005283 AUDIOBOOK PURCHASES $1,000 $1,000 $1,000 $1,000 $1,0005282 DVD PURCHASES $500 $500 $500 $500$6,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Increasefundsfor thephysicalcollection.The library currently holds24,786 physicalitems, withslightly more than107,000 total items circulated in FY 2019 by 5,665 patrons. Our collectioncovers ages birth to elderly, regardlessof reading level, and offers an array of genres and topics. Although our digital collectionis a favorite among manypatrons, our physical items are checked out eight times the amount of our digital collection. Our patrons havecome to appreciate, value, respect, and expect a vibrant well thought out collection. Items in our collectionmustalso continue to grow at the pace of the accreditation population to continue Texas State Library Accreditationrules of one item per capita. Item prices increased an average of $1.00 each.Thelibrary's collectionwill continueto grow physicallyin numbers, be currentin topicand publicationdate, and berelevant to our patrons and community. We continueto exceedour collectiondevelopment policy and our librarymission by offering a physical item collectionthat has depth, excellentpeer reviews, contains diverse topics and isfor all reading levels. Our patrons have high expectations that we continue to meet to offer the newest releases,books they have heard about from the news sources, social media, friends, or book clubs, and thatwe will providematerials as our population of children develop their reading skills for learning and leisure as well. FY 2019 saw acheckout ratio of 18.9 items per patron. $1,411,137 item value saved by the community through physical itemcheckoutslast year. State accreditationwill continueto be granted to our library. Grant opportunitieswill be opento our library. Reputation will continue to be that of meeting expectations and standards set by our state'sgoverning board.TOTAL$6,000$6,000$6,000$6,000N/ATown Council Goal 5 Provide Quality Recreation Opportunities and Town FacilitiesTown Council Goal 5a Maximize Recreation and Leisure OpportunitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?Possible grant awards.Patron and community dissatisfaction in collection and library. We would not meet our library mission and visionstandards. We might not be as great an assistance or value to our community with their reading needs.Accreditation will not be awarded to our library. Reputation of library will fall greatly. Without accreditation,library may not be eligible for some government funding, and typically are removed from private or corporategrant opportunities as well. Collections growth will not grow at rate needed to accommodate patron'sexpectations.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS196
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐05EXP LIBRARYSUPPLEMENTAL DETAILS ‐ ACTIVEINCREASE DIGITAL COLLECTIONDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255230 DUES, FEES, AND SUBSCRIPTIONS$2,736$3,000$3,000$3,000$3,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$3,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose for this request is to fund the continuationof the Mango Language database in our digital collection.Looking for additional ways to offer library services to our patrons during Covid stay in place, we determinedourdatabases we currently offer lacked a depth of language learning opportunities and we added a subscriptionquickly for one year. Mango Languages is an award‐winning language learning resource for individuals andorganizations. It is the only language learning database that combines quality content,intelligent technology, andan adaptive algorithm that delivers practical phrases from real situations. This is language learning centeredaround the user. Approval of this supplemental request will allow continued subscription for years of languagelearning.With over 70 languages offered, Mango allows access to learn a new language, receive another form of learning for those learning a language through formal education, and is an avenue to re‐familiarize with a language learned and not maintained. Whether learning a language for an upcoming trip, to be able to communicate with a neighbor, to meet an educational requirement, or simply self improvement, the community we live in is incredibly diverse in languages. For those whose first language is not English, English is also a language offered to assist with learning and improving skills for ESL.TOTAL$2,736$3,000$3,000$3,000N/ATown Council Goal 5 Provide Quality Recreation Opportunities and Town FacilitiesTown Council Goal 5a Maximize Recreation and Leisure OpportunitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWe will only offer the database until May of 2021 with the current subscription agreement. This would likelyinterrupt learning for those utilizing it and eliminate future use. Continuedgrowth of the digital collection, as wellas the physical collection, is important. Technology has proven to be more vital and necessary means for learningthan ever before this year.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS197
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALENGINEERING100‐98‐01EXP ENGINEERINGSUPPLEMENTAL DETAILS ‐ ACTIVEUS 380 INTERSECTION UPGRADES AND MEDIAN LIGHTING DISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255410 PROFESSIONAL SERVICES$105,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Frisco, Little Elm and Prosper have requestedthat TxDOT redesign the intersectionsalong US 380 using direct leftturns under the overpasses instead of the typical interchanges with the US 380 widening projectin DentonCountyscheduled to begin construction in Spring 2021. TxDOT is agreeable to funding the construction of the direct leftturns in the project as long as the cities agree to pay for the redesign. TxDOT is also planning to include theconstructionofthemedian streetlighting in the projectat therequest of the cities. In exchangefor TxDOT fundingthe constructionof the lighting, the cities adjacent to US 380 will fund the design and maintenance, similar to theCollin County section of US 380 median lighting. Lastly, staff is requesting deceleration lanes on the north side ofUS 380 that will require funding by the Town. At the time of preparing this decision package, the amount andtiming of the funding associated with the deceleration lanes is unknown.The direct left turns at the intersectionsand the median street lighting will improve the functionality and visibilityof the roadway, providing enhanced safety for traffic along US 380.TOTAL$105,000$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 6 Engage in Effective Intergovernmental RelationsWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe Town's funding of $105,000 includes$45,000 for the Town'sportion ofthe overall $90,000 for the redesignofthreeintersectionsto include thedirect leftturns, and also $60,000 for theTown's portionof theoverall designforthe median street lighting, estimated at $265,000. The cost for redesign per intersectionis $30,000 and theTownshares 3 intersectionswith the City of Frisco. If Prosper does not fund its portion, the other cities (Frisco and LittleElm) would have to decide whether to fund Prosper's portion of the redesign of the three intersectionsto includethe direct left turns, and the design of the median street lighting, or not proceed with these improvements. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS198
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERADMINISTRATION200‐10‐08EXP UTILITY BILLINGSUPPLEMENTAL DETAILS ‐ ACTIVEREMIT PLUS CHECK PROCESSING MACHINEDISCRETIONARY ‐ 21RESOURCES REQUESTEDFY 20255220 OFFICE EQUIPMENT$4,500$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$2,7005480 CONTRACT SERVICES $4,194 $0 $0 $0 $05418 IT FEES $4,270 $2,700 $2,700 $2,700$2,700COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to purchase an automatic payment processing machine in order to process all mailand night drop payments. Through the use of this system payments will automatically post to customer accounts,and checks will be deposited directly to the bank. The Utility Billing Clerks manually process close to 3,000payments each month. The benefits that will be gained from this request are: Time savings ‐ checks deposited directly to bank; time of manual entries by Clerks. Clerks will have more time to work on other processes.Reduces posting errors.Improved return check processing.Checks are scanned directly into the customers account. Accepts multiple coupons (payments) of customers. TOTAL$12,964$2,700$2,700$2,700N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe department will continue to process all customer payments manually which could lead to loss of time andmoney for the Town, as well as posting errors on customer accounts.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS199
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVEMTU PROGRAMMERS (PUCKS)DISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255620 TOOLS AND EQUIPMENT$5,250$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase wireless MTU programmers. Programmers ‐ 4 at $700 eachMobile programmer ASP ‐ $1,250Mobile Programmer Set Up ‐ $1,200MTU's are the computer component to our automatic meter reading system. These devices send the readings ofeach register in Town to our system daily. Our meterreading systemis receivingan upgrade, and we will now have theability for wireless programming. Thiswill save our crews approximately 5 minutes per location because they will be able to program the MTUs withouthaving to hard wire directly to the MTU for programming. Currently, hard wiring the programmer into the MTUcauses issues because the connectiongoes bad overtime. The hard connectionhas a short lifecycle. The no touchupdate will be convenient, efficient, and effective. TOTAL$5,250$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continueto inefficientlyprogram the MTUs by cleaning outthe meterboxes and hard wiring the MTU forprogramming. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS200
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVEWATER METERS AND MTU UPGRADESDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255480 CONTRACT SERVICES$64,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$77,250TOTAL $471,250 $77,250 $77,250 $77,250 $77,2505545 METER PURCHASES $407,250 $77,250 $77,250 $77,250COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Purchase 206 meters, registers, MTUs, and 100 additional meter boxes to account for the 9% growth rate weexpect for the Town of Prosper. $330,000 is requestedto change out 3,300 MTUs to provide upgradeddata collectionfor residents,such as hourlyreadings and leak detection. Approximately 3,300 MTUs need to be upgraded throughout town. $64,000 isrequested to contract out the installation of the MTU's.Meters ‐ 206 at $165 eachMTUs ‐ 206 at $100 eachRegisters ‐ 206 at $110 eachMeter boxes ‐ 100 at $30 eachTo provide enough inventory to new and existing customers. N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?Staff anticipates $20,000 in revenue due to builder initiated repairs. Staff will not be able to provide continuing service to residents due to a shortage of inventory. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS201
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVEUTILITY WORKER ‐ WATER (NEW PERSONNEL)DISCRETIONARY ‐ 13RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERFY 20255110 SALARIES$30,056$40,074$40,074$40,074$40,074LINE ITEMFY 2021FY 2022FY 2023FY 2024$2,4855150 MEDICARE EXPENSE $436 $581 $581 $581 $5815145 SOCIAL SECURITY EXPENSE $1,863 $2,485 $2,485 $2,485$9,7805165 DENTAL EXPENSE $315 $420 $420 $420 $4205160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780$95175 LIABILITY (TML) WORKERS COMP $923 $1,230 $1,230 $1,230 $1,2305170 LIFE / ADD INSURANCE $7 $9 $9 $9$5,4265185 LONG TERM/SHORT TERM DISABILIT $57 $76 $76 $76 $765180 TMRS EXPENSE $4,070 $5,426 $5,426 $5,426$6005210 OFFICE SUPPLIES $100 $100 $100 $100 $1005186 WELLE‐WELLNESS PROG REIMB EMPL $450 $600 $600 $600$9505536 TRAINING/SEMINARS $400 $400 $400 $400 $4005400 UNIFORM EXPENSE $950 $950 $950 $950$500TOTAL $47,491 $62,669 $62,669 $62,669 $62,6695630 SAFETY EQUIPMENT $500 $500 $500 $500One Utility Worker ‐ Water in January 2021. Town Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ALonger wait times for a responseto water emergencies. Importantrepairs or maintenance will be delayeddue to ashortage of staff. Crews may be pulled from important projects to respond to water emergencies.SUMMARIZE NEW POSITIONS IN THIS REQUEST MEETS TOWN COUNCIL GOALSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To hire a Utility Worker for the Water Division. This positionmust be able to perform skilledand semi‐skilledtasksin the construction, maintenance and repair of the Town water lines and related facilities. To circumvent a shortage in staff in the water department, additional personnel is requested to respond to watercomplaints and potential water leaks. The growth that the Town is experiencing results in additional phone callsand complaints from residents. Additional personnel would benefit by continuing to provide excellent customerservice by having staff to respond to water emergencies.202
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVEPUBLIC WORKS RIGHT‐OF‐WAY INSPECTOR DISCRETIONARY ‐ 14RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERFY 20255110 SALARIES$38,474$51,298$51,298$51,298$51,298LINE ITEMFY 2021FY 2022FY 2023FY 2024$3,1815150 MEDICARE EXPENSE $558 $744 $744 $744 $7445145 SOCIAL SECURITY EXPENSE $2,385 $3,181 $3,181 $3,181$1625160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,7805155 SUTA EXPENSE $162 $162 $162 $162$4205170 LIFE / ADD INSURANCE $23 $30 $30 $30 $305165 DENTAL EXPENSE $315 $420 $420 $420$1,5755180 TMRS EXPENSE $5,209 $6,946 $6,946 $6,946 $6,9465175 LIABILITY (TML) WORKERS COMP $1,181 $1,575 $1,575 $1,575$975186 WELLE‐WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $6005185 LONG TERM/SHORT TERM DISABILIT $73 $97 $97 $97$1005220 OFFICE EQUIPMENT $2,350 $480 $480 $480 $4805210 OFFICE SUPPLIES $200 $100 $100 $100$7945352 FUEL$800 $800 $800 $800 $8005350 VEHICLE EXPENSE $794 $794 $794 $794$1805400 UNIFORM EXPENSE $950 $950 $950 $950 $9505353 OIL/GREASE/INSPECTIONS $180 $180 $180 $180$1,0005520 TELEPHONE EXPENSE $620 $420 $420 $420 $4205419 IT LICENSES $1,000 $1,000 $1,000 $1,000$4005630 SAFETY EQUIPMENT $500 $200 $200 $200 $2005536 TRAINING/SEMINARS $400 $400 $400 $400$07145 TRANSFER TO VERF $0 $4,877 $4,877 $4,877 $4,8776160 CAPITAL EXPENDITURE ‐ VEHICLES $35,256 $0 $0 $0$85,072COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TOTAL$99,244$85,072$85,072$85,072203
One Right‐of‐Way Inspector in January 2021.Town Council Goal 1a Ensure Quality DevelopmentTown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to be diverted from assigned duties. Currently, many people rotate the responsibility of theposition since the task is not assigned to one individual. Maintaining one position for this task will create a moreefficient process for staff and builders. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSTo hire a Public Works Right‐of‐Way Inspector.This positionwill camera inspect theresidentsserviceline from thehouse to the main, inspect all concrete sidewalks and driveways within the right‐of‐way, and ensure valves,hydrants, and manholesare installedat grade and undamaged. This positionis equivalentto a Utility Crew Leader.This employee will have the skills and knowledge to assist other divisions in Public Works if workload slows. Additionally, a 2020 Chevy Silverado 1500 WT Double Cab 6.6 is included with this request.This positionwould be responsiblefor inspecting all new homesand commercial constructionprior to theissuanceof a Certificate of Occupancy. This position will camera inspect the residents service line from the house to themain, inspect all concrete sidewalks and driveways within the right‐of‐way, and ensure valves, hydrants, andmanholesare installedat grade and undamaged. PublicWorks inspectionscontinueto increase each year, and onestaffmember is neededto fillthisposition, full‐time.We completed2,056 inspectionsin 2019. Our inspectionsandre‐inspectionsare increasing each year. Prior to adding in this inspectionin the CO process, staff would repair oneservice line a month, usually under pavement. Since the program has been in place, the number of repairs havedropped to one service line a year. 204
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVESCADA UPDATE ‐ WATERDISCRETIONARY ‐ 25RESOURCES REQUESTEDFY 20255480 CONTRACT SERVICES$70,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To upgrade the SCADA system. The SCADA (Supervisory Control and Data Acquisition System) controls andmonitors ground storage tanks, elevated storage tanks, control valves, and pumps. The system gives us the levelsand pressure of our system in real time. It provides personnelwith the ability to remotely monitorand controltheentire distribution system. The current SCADA system is approximately 10 years old. The upgrade will help to reduce logistical errors andreduce downtime during storms and/or malfunctions. This update will also provide cyber security and reduce theability to hack into the system. TOTAL$70,000$0$0$0N/ATown Council Goal 1b Maintain Safety and SecurityTown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to repair and replace existing outdated equipment prolonging an upgrade that will have tooccur. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS205
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVEELECTRIC VALVE OPERATORDISCRETIONARY ‐ 36RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$16,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase an electric valve operator. An electric valve operator will give us theability to open and close 16" andup butterfly valves and any size resilient wedge valves in our distributionsystem. Any valve can be operatedwiththis device throughout the distribution system. Currently, we operate our valves every other year, but to ensureour valves are operating efficiently, we would like to increase our schedule to once per year to comply withindustry standards. This device will help staff to work smarter, not harder. An electric valve operator will give us the ability to open and close 16" and up butterfly valves and any size resilient wedge valves in our distribution system. Any valve can be operated with this device throughout the distribution system. This number has increased drastically. During maintenance, valves will need to be opened or closed to divert or shut off water to make repairs, increase or decrease pressure, increase water quality and to perform routine maintenance by exercising the valves. This valve opener will also help to decrease injuries associated with manually operating the valves. TOTAL$16,000$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continueto operate thevalves in the currentmanner, thusreducing theamount ofvalves being exercisedeach year. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS206
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVEODOR CONTROL ‐ PUBLIC WORKS LIFT STATIONDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255660 CHEMICAL SUPPLIES$49,000$49,000$49,000$49,000$49,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$49,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase materials needed for odor control. Odor control is becoming more important to alleviate complaintsand also actively protecting the wastewater lines. When odor control, also known as chemical injecting, is usedoverall protection of the line is increased and the biofilm that has been building up in the line is cleaned out,reducing odor and protecting the wastewater line. Untreated wastewateris high in pH, and smelly gases are beingreleased as a result. We began treating the Public Works lift stationthis year and complaintshave beendrasticallyreduced. This request will extend the life of our manholes and fittings. We will also benefit by reducing complaints fromresidents living near the wastewater lines.TOTAL$49,000$49,000$49,000$49,000N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to quick‐run the lift stations to keep the lift station clean. In turn this will reduce the lifeexpectancy of our lift station pumps.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS207
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVESCADA UPDATE ‐ WASTEWATERDISCRETIONARY ‐ 23RESOURCES REQUESTEDFY 20255480 CONTRACT SERVICES$30,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To upgrade the SCADA system. The SCADA (Supervisory Control and Data Acquisition System) controls andmonitorslift stationsin thewastewater collectionsystem. Thesystem will tell us if poweris lost, if thelift stationisreaching a high level or low level, and tracks the trends and operational times. It provides personnel with theability to remotely monitor and control the collection system. The current SCADA system is approximately 10 years old. The upgrade will help to reduce logistical errors andreduce downtime during storms and/or malfunctions. This update will also provide cyber security and reduce theability to hack into the system.TOTAL$30,000$0$0$0N/ATown Council Goal 1b Maintain Safety and SecurityTown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to repair and replace existing outdated equipment prolonging an upgrade that will have tooccur.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS208
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVEUTILITY WORKER ‐ WASTEWATERDISCRETIONARY ‐ 24RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERFY 20255110 SALARIES$30,056$40,074$40,074$40,074$40,074LINE ITEMFY 2021FY 2022FY 2023FY 2024$2,4855150 MEDICARE EXPENSE $436 $581 $581 $581 $5815145 SOCIAL SECURITY EXPENSE $1,863 $2,485 $2,485 $2,485$9,7805165 DENTAL EXPENSE $315 $420 $420 $420 $4205160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780$95175 LIABILITY (TML) WORKERS COMP $923 $1,230 $1,230 $1,230 $1,2305170 LIFE / ADD INSURANCE $7 $9 $9 $9$5,4265185 LONG TERM/SHORT TERM DISABILIT $57 $76 $76 $76 $765180 TMRS EXPENSE $4,070 $5,426 $5,426 $5,426$6005210 OFFICE SUPPLIES $100 $100 $100 $100 $1005186 WELLE‐WELLNESS PROG REIMB EMPL $450 $600 $600 $600$9505536 TRAINING/SEMINARS $400 $400 $400 $400 $4005400 UNIFORM EXPENSE $950 $950 $950 $950$500TOTAL $47,491 $62,669 $62,669 $62,669 $62,6695630 SAFETY EQUIPMENT $500 $500 $500 $500One Utility Worker ‐ Wastewater in January 2021. Town Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ALonger wait times for a response to wastewater emergencies. Important repairs or maintenance will be delayeddue to a shortage of staff. Crews may be pulled from important projects to respond to wastewater emergencies.SUMMARIZE NEW POSITIONS IN THIS REQUEST MEETS TOWN COUNCIL GOALSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To hire a Utility Worker for the WastewaterDivision. This positionmust be able to performskilled and semi‐skilledtasks in the construction,maintenance and repair of the Town wastewater lines and related facilities. This requestcomplies with the current projection of staff as outlined in the 2020 Rate Study.To circumvent a shortage in staff in the wastewater department, additional personnel is requested to respond towastewater complaints and potential wastewater leaks. The growth that the Town is experiencing results inadditional phone calls and complaints from residents.Additional personnelwould benefitby continuing to provideexcellent customer service by having staff to respond to wastewater emergencies.209
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVEGEOSPATIAL DATA COLLECTORDISCRETIONARY ‐ 25RESOURCES REQUESTEDFY 20255419 IT LICENSES$2,995$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$06140 CAPITAL EXPENDITURE ‐ EQUIPMENT $7,850 $0 $0 $0 $05536 TRAINING/SEMINARS $1,000 $0 $0 $0$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a GPS unit to map assets for the water, wastewater, and streets departments.Since much of our datais incompleteor incorrect, we will be able to locate assets based on their GPS coordinates.We will thenbe able totransfer the data into our GIS systemto fillin our missing data. As theTown grows and we decide to move our GISDepartment in house, devices like this will be needed to also map new and incoming assets to be entered as newwater and wastewater lines and streets are installed. Other departments, such as Fire, Police, Planning,Engineering, and Development Services will be able to utilize the data as well. This unit will help to map out our older areas of town that are not available in our systems. We will be able tocollect data such as exact location, material identification, sizes of lines, and much more. We will be able togeospatially locate valves, manholes, fire hydrants, water and wastewater lines, grease traps, pump stations, liftstations, elevated storage tanks, street signs, signals, and signal control boxes. We will be able to utilize our GPSwork order systemto it's maximum capacity, allowing us to accuratelycollect informationsuch as how many timesa certainsectionofmainlinehas beenrepaired.We will knowthesizeand material of thepipes and fittings prior todigging up the site. TOTAL$11,845$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to utilize incomplete data and using the GPS work order system to track locations at addresspoints rather than attaching the work to a specific asset. Research data on specific assets thatare notfound in ourcurrent GPS data will remain nonexistent.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS210
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVEODOR CONTROL ‐ LA CIMA LIFT STATIONDISCRETIONARY ‐ 26RESOURCES REQUESTEDFY 20255660 CHEMICAL SUPPLIES$69,300$69,300$69,300$69,300$69,300LINE ITEMFY 2021FY 2022FY 2023FY 2024$0TOTAL $99,300 $69,300 $69,300 $69,300 $69,3006140 CAPITAL EXPENDITURE ‐ EQUIPMENT $30,000 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To install odor control at La Cima LiftStation. Due to housingencroaching on major wastewaterlines, odor controlis becoming more important to alleviate complaints and also actively protecting the wastewater lines. When odorcontrol,also knownas chemical injecting,is startedearly, overall protectionofthelineis increasedand thebuildupofbiofilmis reduced,reducingodor and protecting thewastewater line. La Cima Lift Stationconnectsto NTMWD'scollection line in the middle of Whitley Place. The mixing of untreated wastewater with chemically injectedwastewater is causing an increase in pH, and smelly gases are being released as a result. 1 month ‐ 55 Gallon treatment at $7 a gallon = $11,55011 months ‐ 25 Gallon treatment at $7 a gallon = $57,750This request will extend the life of our lines, manholes and fittings. We will also benefit by reducing complaintsfrom residents living near the wastewater lines. N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to quick‐run the lift stations to keep the lift station clean. In turn this will reduce the lifeexpectancy of our lift station pumps. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS211
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVELIGHT DUTY TRAILERDISCRETIONARY ‐ 37RESOURCES REQUESTEDFY 20255350 VEHICLE EXPENSE$4,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$265TOTAL $4,000 $265 $265 $265 $2657145 TRANSFER TO VERF $0 $265 $265 $265COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide an equipment trailer in order to transport supplies and materials to job sites. We currently have onelight dutytrailer available for use. Utilizingother departments'trailers is not feasiblesince acquiring the trailer anddeliveringthe trailer at theend ofthe day will cut into valuabletime neededto completethe projects.We also willrun into issues when jobs are scheduled or emergencies arise and the trailer is being utilized by its designateddepartment. Time to transport materials and supplies to job sites will be reduced. Staff will no longer have to plan projectsaround the availability of equipment. We currently have one light duty trailer available for use. N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to delay projects due to the availability of equipment.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS212
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVEGAS DETECTORDISCRETIONARY ‐ 38RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$10,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a gas detector that will have the ability to notify employees of dangerous conditions.To provide wastewater crews with the required safety equipment regulated by OSHA to safely enter confinedspaces.TOTAL$10,000$0$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will have to enter confined spaces without the detection of harmful gases.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS213
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION45 STORM DRAINAGE UTILITY FUNDENGINEERING450‐98‐02EXP STORMWATERSUPPLEMENTAL DETAILS ‐ ACTIVECHANNEL RESTORATION AND GABIONSDISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255310 RENTAL EXPENSE$2,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0TOTAL $5,500 $0 $0 $0 $05650 MAINTENANCE MATERIALS $3,500 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide channel restoration and gabions in Amberwood Farms. $2,000 Renting Equipment$2,000 Gabion Materials$1,500 RockTo reduce erosion control caused by runoff and perfect the elbows within the flow path. N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to regrade and re‐establish grass. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS214
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION57 COURT TECHNOLOGY FUNDADMINISTRATION570‐10EXP ADMINISTRATIONSUPPLEMENTAL DETAILS ‐ ACTIVECOURT DESKTOP SCANNERS AND POLICE TICKET WRITERSDISCRETIONARY ‐ 21RESOURCES REQUESTEDFY 20255203 COURT TECHNOLOGY EXPENSE$9,700$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?1. To replace court office scanners. Proposed cost to purchase three (3) new scanners is $3,000.2. To purchase new ticket writers for Police Department use. Proposed cost to purchase two (2) ticket writers is $6,700. 1. Current scanners are not under warranty and the quality of the copies are being effected by continuing to useaged equipment.The court uses an imaging system for record retention.Records need to be of the highest qualityto be reviewed during court proceedings or produced for record requests. 2. Prosper Police require ticket writers for additional shift staffing and the need to have as many working units aspossible when units are out for repair.TOTAL$9,700$0$0$0N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/A1. Poor quality of scanned court documents for review or retrieval.2. Insufficient number of writers available for patrol during the day or evening shift or when writers are out forrepair or service. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS215
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION57 COURT TECHNOLOGY FUNDADMINISTRATION570‐10EXP ADMINISTRATIONSUPPLEMENTAL DETAILS ‐ ACTIVECOURT SOFTWARE UPGRADEDISCRETIONARY ‐ 22RESOURCES REQUESTEDFY 20255203 COURT TECHNOLOGY EXPENSE$16,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to upgrade our current court software to the most recent available version. Thisupgrade will be to a SQL version.Thenewfeaturesand increased speedwill meetthe courtscurrent and necessaryneeds to be able to provide efficient case maintenance, revenue postings and document retrieval. The new features and increased speed will meet the courts current and necessary needs to be able to provideefficient case maintenance, revenue postings and document retrieval.TOTAL$16,000$0$0$0N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe SQL version has been available for several years and the version we are currently using will be phased outsoon.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS216
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION67 SPECIAL REVENUE‐DONATIONSADMINISTRATION670‐10EXP ADMINISTRATIONSUPPLEMENTAL DETAILS ‐ ACTIVEBADGES ‐ POLICE DISCRETIONARY ‐ 31RESOURCES REQUESTEDFY 20255205 POLICE DONATION EXP$7,018$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Police Department would like to use donated funds to purchase new badges which would include badgenumbers. Forty‐five (45) badges @ $75.00 plus shipping totals $7,017.50.The current badges are a small oval. Benchmark cities wear a larger oval shape including the badge number sothat the public can identify the officer. It is better to make the transition while the Department is smaller. TOTAL$7,018$0$0$0N/ATown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe Police Department will continue to use current badges. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS217
TITLETYPERANKN/ATown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersTown Council Goal 6 Engage in Effective Intergovernmental RelationsWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere is currently not enough funding available in this line item to cover these additional expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$5,500COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Additional funds for special events:Homecoming Candy ‐ $1,000Board and Commission Reception ‐ $3,000 Misc. Ribbon Cuttings, Grand Opening Events ‐ $1,500This request is intended to cover additional expenses for special events that have not previously been budgeted.TOTAL$5,500$5,500$5,500$5,500FY 20255600 SPECIAL EVENTS$5,500$5,500$5,500$5,500$5,500LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTADDITIONAL SPECIAL EVENTSDISCRETIONARY ‐ 21RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICECUT218
TITLETYPERANK$104,153COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TOTAL$87,071$104,153$104,153$104,153$3007145 TRANSFER TO VERF$0$469$469$469$4695536 TRAINING/SEMINARS$300$300$300$300$1655530 TRAVEL$220$1,100$1,100$1,100$1,1005419 IT LICENSES$165$165$165$165$2005220 OFFICE EQUIPMENT$9,720$0$0$0$05210 OFFICE SUPPLIES$200$200$200$200$1425186 WELLE‐WELLNESS PROG REIMB EMPL$450$600$600$600$6005185 LONG TERM/SHORT TERM DISABILIT$106$142$142$142$1995180 TMRS EXPENSE$7,586$10,114$10,114$10,114$10,1145175 LIABILITY (TML) WORKERS COMP$149$199$199$199$4205170 LIFE / ADD INSURANCE$52$68$68$68$685165 DENTAL EXPENSE$315$420$420$420$1625160 HEALTH INSURANCE$7,335$9,780$9,780$9,780$9,7805155 SUTA EXPENSE$162$162$162$162$4,6315150 MEDICARE EXPENSE$812$1,083$1,083$1,083$1,0835145 SOCIAL SECURITY EXPENSE$3,474$4,631$4,631$4,631$1,2005143 CELL PHONE ALLOWANCE$765$1,020$1,020$1,020$1,0205115 SALARIES ‐ OVERTIME$900$1,200$1,200$1,200FY 20255110 SALARIES$54,360$72,500$72,500$72,500$72,500LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTCOMMUNICATIONS MANAGER (NEW PERSONNEL)DISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐06EXP COMMUNICATIONSCUT219
TheCommunicationsManager will assist theExecutiveDirectorofCommunity Serviceswiththe implementationofthe Town's Communication Plan, and make recommendations on additional communication methods andstrategies. Oversee the development of the Town's media releases, marketing materials, and social mediacontent. Assist with public engagement activities such as the HOA Presidents Meetings, State of the Community,and Special Events. The new position is expected to be hired in January 2021.Town Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe continuedgrowth of the Town's Public and Media Relations program is dependenton attracting and retaininghigh‐quality staff. Additional public and media relations personnel will be necessary to implement the Town'sCommunication Plan, and to continue to add community engagement activities.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSThe position will report to the Executive Director of Community Services, and will supervise the CommunicationSpecialist. This positionwas requestedin FY 2019‐2020, butnot approved. The demandfor communication,socialmedia, and digital marketing services continues to grow for the Town. Currently, the Executive Director ofCommunity Services oversees the Town's communication efforts with one full‐timeCommunication Specialist andone Public and Media Relations (PAMR) consultant who works on a contract basis for five cities, dedicatingapproximately 20% of his time and effort to the Town of Prosper. In FY 2019‐2020, the Town's Public and MediaRelations programs continued to expand the Town Talks speakers bureau, and the quarterly HOA PresidentsMeetings continue to be successful and draw new members. Due to scheduling conflicts, the Citizens Academywas postponed until the fall of 2020. The State of the Community Event in January 2020 was successful, and theTown expanded its use of live and recorded produced video content. The COVID‐19 public health emergencyrequireda significantamountof stafftime to manage thewebsiteand social media updates. TheTown also addeda chat botfunctionto thewebsiteduring COVID‐19 as a pilot program. The CommunicationSpecialist continuestoreceive an increased number of requests for website assistance, photography and videography services, and thecreation of marketing materials, such as posters, flyers, brochures, calendars, as well as the FinanceDepartment'sPAFR. The Town's Public and Media Relations consultant has indicated his intent to retire at the end of FY 2020‐2021; therefore,the addition of an in‐house staff person with professional public and media relations expertiseinFY 2020‐2021 will helppreparefor thattransitionby supplementingtheincreased workloadof theCommunicationSpecialist. It will also streamline the transition of bringing the tasks and duties of the PAMR consultant in‐house,while making the most of the consultant's skills and knowledge of the Town through the duration of his contract. The addition of this position will allow the Executive Director of Community Services more time for planning andmanagement in the Community Services Department, which includes the Town Secretary, Communications, Parksand Recreation, and Library Services. A professionally trained Communication Manager will enhance the Town'sability to communicate effectively with residents using current trends in communication methods. Adding thisposition in FY 2020‐2021 will also help prepare for the transition to bring many PAMR duties in‐house,due to thePAMR consultant's intent to retire at the end of FY 2020‐2021.CUT220
TITLETYPERANKN/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThis capital project would not be erected outside Town Hall.SUMMARIZE NEW POSITIONS IN THIS REQUEST MEETS TOWN COUNCIL GOALS$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Installation of a public safety and Veterans honor wall outside of Town Hall to honor those that serve our Country. This project was approved in fiscal year 2019‐2020 and put on hold due to COVID‐19.This provides a memorialized wall to honor active duty and first responders.TOTAL$75,000$0$0$0FY 20256610 CAPITAL$75,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTPUBLIC SAFETY AND VETERANS HONOR WALLDISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐99EXP NON‐DEPARTMENTALCUT221
TITLETYPERANK$05520 TELEPHONE EXPENSE $575 $0 $0 $0$1,1055419 IT LICENSES $7,675 $7,675 $7,675 $7,675 $7,6755418 IT FEES $1,105 $1,105 $1,105 $1,105$1,1485410 PROFESSIONAL SERVICES $7,895 $0 $0 $0 $05400 UNIFORM EXPENSE $4,394 $1,148 $1,148 $1,148$1255280 PRINTING AND REPRODUCTION $100 $100 $100 $100 $1005230 DUES, FEES, AND SUBSCRIPTIONS $125 $125 $125 $125$1,7005220 OFFICE EQUIPMENT $2,345 $2,345 $2,345 $2,345 $2,3455215 AMMUNITION $1,700 $1,700 $1,700 $1,700$05210 OFFICE SUPPLIES $500 $500 $500 $500 $5005192 PHYSICAL AND PSYCHOLOGICAL $350 $0 $0 $0$6005191 HIRING COST $11 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $600 $600 $600 $600$13,6165185 LONG TERM/SHORT TERM DISABILIT $191 $191 $191 $191 $1915180 TMRS EXPENSE $13,616 $13,616 $13,616 $13,616$305175 LIABILITY (TML) WORKERS COMP $2,578 $2,578 $2,578 $2,578 $2,5785170 LIFE / ADD INSURANCE $30 $30 $30 $30$9,7805165 DENTAL EXPENSE $420 $420 $420 $420 $4205160 HEALTH INSURANCE $9,780 $9,780 $9,780 $9,780$1,4585155 SUTA EXPENSE $162 $162 $162 $162 $1625150 MEDICARE EXPENSE $1,458 $1,458 $1,458 $1,458$3005145 SOCIAL SECURITY EXPENSE $6,235 $6,235 $6,235 $6,235 $6,2355140 SALARIES ‐ LONGEVITY $300 $300 $300 $300$12,0005127 SALARIES‐CERTIFICATION PAY $1,500 $1,500 $1,500 $1,500 $1,5005115 SALARIES ‐ OVERTIME $12,000 $12,000 $12,000 $12,000FY 20255110 SALARIES$86,761$86,761$86,761$86,761$86,761LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTSERGEANT ‐ INTERNAL AFFAIRS (NEW PERSONNEL)DISCRETIONARY ‐ 12RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSCUT222
One Sergeant ‐ Internal Affairs in October 2020.Town Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AFailure to staff the position of Internal Affairs will drastically reduce the departments ability to properly manage the Criminal Investigation Division and the functions of Internal Affairs/Professional Standards. Furthermore, it willrequire that current supervisors continue to in‐proportionally manage critical functions of the PD. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$156,457COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Sergeant ‐ Internal Affairs: As identified in the Criminal Investigations Division section, the Sergeant assigned to CIDperforms this internal affairs functions. The department is requesting one (1) Sergeant position in FY21. The newposition will manage and oversee all aspects of personnel complaints, professional standards, awards andrecognition for all employees, and serve as the Accreditation Manager forthe Texas Police Chiefs Association BestPractices Recognition Program (state accreditation). The state accreditation program is comprised of 168standards and 67 required actions, inspections, and audits which are conducted over various timeframes to include quarterly, semi‐annually, annually, and biennially. Currently, the Assistant Chief manages the state accreditationand oversees the employee awards and recognitions.The functions of Internal Affairs are closely focused on employees and professional standards, not criminalinvestigations. Decoupling these roles will allow the department to properly manage the functions of criminalinvestigations, personnel matters, and recruiting and hiring. The current coupling is not a best practice. The Townrecently completed a Continues Improvement Program initiative specificto hiring. The results yielded the need forthe department to better manage the hiring process. As a result, the PD has made the needed changes to therelated processes. The new processes now need direct oversight and management. This staffing model isconsistent with benchmark cities. In addition, this position will allow sworn personnel assigned to CID to betterfocus on criminal investigations rather than administrative matters. Furthermore, it will allow the department tobe transparent and better hold our agency and personnel accountable. TOTAL$181,005$156,457$156,457$156,457$4,0005620 TOOLS AND EQUIPMENT$14,071$0$0$0$05536 TRAINING/SEMINARS$4,000$4,000$4,000$4,0005530 TRAVEL$400$2,000$2,000$2,000$2,000CUT223
TITLETYPERANK$1,1485400 UNIFORM EXPENSE $4,394 $1,148 $1,148 $1,148$3,7005353 OIL/GREASE/INSPECTIONS $300 $300 $300 $300 $3005352 FUEL$3,700 $3,700 $3,700 $3,700$6005280 PRINTING AND REPRODUCTION $100 $100 $100 $100 $1005250 PUBLICATIONS $600 $600 $600 $600$05230 DUES, FEES, AND SUBSCRIPTIONS $125 $125 $125 $125 $1255220 OFFICE EQUIPMENT $2,345 $0 $0 $0$05215 AMMUNITION $1,700 $1,700 $1,700 $1,700 $1,7005214 TACTICAL SUPPLIES $0 $0 $0 $0$05210 OFFICE SUPPLIES $500 $500 $500 $500 $5005192 PHYSICAL AND PSYCHOLOGICAL $350 $0 $0 $0$6005191 HIRING COST $11 $0 $0 $0 $05186 WELLE‐WELLNESS PROG REIMB EMPL $600 $600 $600 $600$12,5485185 LONG TERM/SHORT TERM DISABILIT $176 $176 $176 $176 $1765180 TMRS EXPENSE $12,548 $12,548 $12,548 $12,548$305175 LIABILITY (TML) WORKERS COMP $2,372 $2,372 $2,372 $2,372 $2,3725170 LIFE / ADD INSURANCE $30 $30 $30 $30$9,7805165 DENTAL EXPENSE $420 $420 $420 $420 $4205160 HEALTH INSURANCE $9,780 $9,780 $9,780 $9,780$1,3445155 SUTA EXPENSE $162 $162 $162 $162 $1625150 MEDICARE EXPENSE $1,344 $1,344 $1,344 $1,344$3005145 SOCIAL SECURITY EXPENSE $5,746 $5,746 $5,746 $5,746 $5,7465140 SALARIES ‐ LONGEVITY $300 $300 $300 $300$12,0005127 SALARIES‐CERTIFICATION PAY $1,500 $1,500 $1,500 $1,500 $1,5005115 SALARIES ‐ OVERTIME $12,000 $12,000 $12,000 $12,000FY 20255110 SALARIES$78,876$78,876$78,876$78,876$78,876LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTDETECTIVE (NEW PERSONNEL)DISCRETIONARY ‐ 23RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSCUT224
One Detective in October 2020.Town Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AFailure to properly staff the Criminal Investigations Division will adversely impact the department's ability toconduct thorough and timely investigations. Delayed investigations cause great customer dissatisfaction. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?There are currently four (4) police officers assigned to the Criminal Investigations Division (CID). Specifically, one(1) Sergeant and three (3) Detectives. One of the Detectives is assigned on a full‐timebasis to the Federal Bureauof Investigation (FBI) Joint Anti‐Terrorism Task Force. The Towns Agreement with the FBI is a 24‐monthassignment. At the conclusionof this assignment, the Department will consider participationoptions. Along withinvestigating cases, the CID Sergeant and Detectives manage the care, control, and processing of property andevidence. Currently, two Detectives investigate the majority of all criminal cases, regardless of the nature of thetype of investigation. The department is requesting one (1) additional Detective in the FY21 budget. Adding thisstaff member will allow the department to focus on three major areas of investigations: Crimes Against Persons;(Assaults, Sexual Assaults, and Crimes Against Children); Property Crimes; and Electronic and Financial Crimes(Fraud and Identity Thefts). If the department decides to discontinue participation in the FBI Task Force, thatDetective will be reassigned and will work Property Crimes. Statistically Property Crimes investigations make upthe majority of the caseload. 6160‐Capital Expenditure‐Vehicles‐2020 Chevrolet Malibu Sedan The investigative workload for Detectives continues to increase with the growth of residential and commercialdevelopment. The departmentneeds to increaseits investigativecapacity to meet thedemand and ensure we canconduct complete and thorough criminal investigations. Total CID cases for Crimes Against Property in 2017 was332, in 2018 302, in 2019 338. Total Crimes Against Persons averaged 96 annually for the same 3‐year period.Crimes Against Society averaged 138. Each case must be thoroughly and completely investigated. We currentlywork with the Collin County Children's Advocacy center on child related cases; however, Denton County has nosuch organization and the westernportion ofour townis in DentonCountyand growing rapidly. We need to growa Detective as an expert in child related cases. $4,551TOTAL$204,342$145,811$145,811$145,811$145,8117145 TRANSFER TO VERF$0$4,551$4,551$4,551$06160 CAPITAL EXPENDITURE ‐ VEHICLES$36,409$0$0$0$05620 TOOLS AND EQUIPMENT$14,071$0$0$0$2,0005536 TRAINING/SEMINARS$4,000$4,000$4,000$4,000$4,0005530 TRAVEL$400$2,000$2,000$2,000$05520 TELEPHONE EXPENSE$575$0$0$0$05419 IT LICENSES$7,675$0$0$05418 IT FEES$1,105$1,105$1,105$1,105$1,105CUT225
TITLETYPERANKCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?$725TOTAL$11,018$9,648$9,648$9,648$9,6485536 TRAINING/SEMINARS$725$725$725$725$6005533 MILEAGE EXPENSE$720$720$720$720$7205530 TRAVEL$120$600$600$600$9685520 TELEPHONE EXPENSE$200$200$200$200$2005419 IT LICENSES$968$968$968$968$2005418 IT FEES$345$345$345$345$3455400 UNIFORM EXPENSE$200$200$200$200$05230 DUES, FEES, AND SUBSCRIPTIONS$310$310$310$310$3105220 OFFICE EQUIPMENT$1,850$0$0$0$85210 OFFICE SUPPLIES$350$350$350$350$3505185 LONG TERM/SHORT TERM DISABILIT$8$8$8$8$125180 TMRS EXPENSE$577$577$577$577$5775175 LIABILITY (TML) WORKERS COMP$12$12$12$12$625170 LIFE / ADD INSURANCE$9$9$9$9$95150 MEDICARE EXPENSE$62$62$62$62$2,1005145 SOCIAL SECURITY EXPENSE$264$264$264$264$2645115 SALARIES ‐ OVERTIME$2,100$2,100$2,100$2,100FY 20255110 SALARIES$2,160$2,160$2,160$2,160$2,160LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTRECLASS RECORDS SUPERVISOR/CID CASE MANAGER DISCRETIONARY ‐ 25RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSCUT226
Reclassify Records Clerk to Records Supervisor/CID Case Manager in October 2020.Town Council Goal 1b Maintain Safety and SecurityTown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AIf this position is not funded, there will be a continued challenge to ensure work is being completed in a timelymanner. With only oneRecords person,the frontdesk at the newpolice departmentwill notbe adequatelystaffedto meet the needs of the public. The Records Supervisorwill be able to establish guidelineson how these cases arehandled prior to submission so that each case is uniform in quality. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSThe PPD is requestingto updatethe currentRecords Clerk to a Records Supervisor. This positionwill supervisetheproposed new Records Clerk and oversee that all local, state and federal guidelines are followed. This ensurescontinued compliance in terms of records management according to the Texas State Library and ArchivesCommission, the Criminal Justice Information Services Division (CJIS), and the Texas Police Chief's AssociationBestPractices Recognition Program. In addition to maintaining Records and assisting with criminal cases, the currentRecords Clerk also maintains all of our TCOLE entries. TCOLE is TexasCommission on Law Enforcement,this is thestate entity that regulates all the credentialing for police officers and communications personnel. The increase ofservices requestedthrough Records is directly impacted by the growth of thetown. New alarm permitsprocessedin 2018 ‐ 441, in 2019 ‐ 293, Jan‐May 2020 ‐ 148. That equals a total of882 alarm permits processedsince May of2018. Total number of open recordsrequestssubmittedin 2018 571; totalin 2019 984, Jan‐May 2020 386. Thisdata supports that we continue to experience an increase in alarm permitting, open records requests andprocessingofall PD recordsand criminal cases. ThenewPD lobby is designed to facilitatetheserequestsin personand via kiosk withtheexpectationofa high levelofcustomerservice. In addition,responsibilitiesincluderedactingbody‐worn camera footage and related digital media. This request aligns with the staffing models of mostbenchmark cities.Provide guidance and direction on how to establish goals, policies, and procedures to ensure all aspects of theRecords Division are being met. In conjunction with the increased performance of Records, the public will alsobenefit from having additional personnel who will be able to answer questions, concerns, and complaints in atimely manner. The Records Supervisor will be able to assist the Criminal Investigation Division (CID) on a moreroutine basis in terms of managing cases for review and submission to the District Attorney's (DA) Office. Strictreview of criminal cases and all associated media to ensure a case has all of its respectedelements completedhasbeen difficultto maintain with only one person in Records. This in turn slows down the submission rate to the DAsOffice. However, withadditional personnel,criminal cases would be better reviewedand made presentablefor theDA's Office in a timely manner. CUT227
TITLETYPERANK$109,198COMMENTSTOTAL$120,624$109,198$109,198$109,198$07145 TRANSFER TO VERF$0$5,370$5,370$5,370$5,3706160 CAPITAL EXPENDITURE ‐ VEHICLES$39,200$0$0$0$4005630 SAFETY EQUIPMENT$500$500$500$500$5005536 TRAINING/SEMINARS$400$400$400$400$1,0005520 TELEPHONE EXPENSE$620$420$420$420$4205419 IT LICENSES$1,000$1,000$1,000$1,000$1805400 UNIFORM EXPENSE$950$950$950$950$9505353 OIL/GREASE/INSPECTIONS$180$180$180$180$8375352 FUEL$500$500$500$500$5005350 VEHICLE EXPENSE$837$837$837$837$1005220 OFFICE EQUIPMENT$2,350$480$480$480$4805210 OFFICE SUPPLIES$200$100$100$100$1315186 WELLE‐WELLNESS PROG REIMB EMPL$450$600$600$600$6005185 LONG TERM/SHORT TERM DISABILIT$98$131$131$131$3,7125180 TMRS EXPENSE$7,006$9,341$9,341$9,341$9,3415175 LIABILITY (TML) WORKERS COMP$2,784$3,712$3,712$3,712$4205170 LIFE / ADD INSURANCE$7$9$9$9$95165 DENTAL EXPENSE$315$420$420$420$1625160 HEALTH INSURANCE$7,335$9,780$9,780$9,780$9,7805155 SUTA EXPENSE$162$162$162$162$4,2775150 MEDICARE EXPENSE$750$1,000$1,000$1,000$1,0005145 SOCIAL SECURITY EXPENSE$3,208$4,277$4,277$4,277FY 20255110 SALARIES$51,743$68,991$68,991$68,991$68,991LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTMAINTENANCE SUPERVISOR ‐ STREETSDISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETSCUT228
One Maintenance Supervisor in January of 2021.Town Council Goal 1c ‐ Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 2 ‐ Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere will remain a shortage of leadership staff and necessary tasks will be left unfinished in order to supervisestaff on job sites and in the field.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to create a position that would supervise Crew Leaders, assign tasks and workassignments, superviserepairs and maintenance, and assist withany and all work being doneon streets,drainage,and signal and signs. Currently, the Street Superintendentis working 90% in the fieldto assist crews and superviseongoing projects. With an added supervisor position, the Street Superintendent would be able to balance hisworkload and spend the necessary 70% in the officedeveloping new programs, ordering materials, and operatingprocedures. The Street Superintendent will have the ability to manage his time and jobs more effectively. Additionally, a 2020 Chevy Silverado 1500 Work Truck 4x4 Double Cab 6.6 ft. boc 147.4 in. WB ‐ US is includedinthis request.This position will relieve the Street Superintendentfrom traveling to job sites to supervise jobs. The MaintenanceSupervisor will manage concrete rehabilitation contracts, manage complaints, distribute work orders, and ordermaterials. The Superintendent will be able to utilize his time more efficiently to develop new programs andoperating procedures. The currentsuperintendentoverseesfour crews. With an additional supervisor,productivitywill increase.CUT229
TITLETYPERANKN/ATown Council Goal 1a Ensure Quality DevelopmentTown Council Goal 2 Maintain a Quality WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?None. Although the fee for development inspections could be increased to offset this additional expense. Consequences of not funding this request will be that staff will continue to provide inspections and manage theworkload. During busy times, delaysand less hand‐holdingof developersshould be expected,and also theinabilityto provide inspections in a timely manner. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to assist the Parks and Recreation Department in the day‐to‐day landscapeinspection requirements. Increased development in Prosper has resulted in increased requests. More projectsrequire hand‐holdingand developers,consultantsand contractorstend to rush projects,which requiresadditionaltime and diligence from staff.This contract services would be used on an as needed basis during times of heavierworkloads.These inspections include:Residential and commercial developments projects meet the required landscaping, berming, and that hike andbike trails that are constructed per the approved construction plans. Tasks include obtaining approved landscapeplans from staff, coordinating with contractors onsite to perform walkthroughs, generating a punch list of theneeded corrections, and then follow up inspections to ensure full compliance. Staff would continue to inspect public improvement projects such as park projects, municipal projects,monuments, and medians. This would allow staff time to focus on other projects, plan reviews, and other tasks asassigned. The proposedamount reflectsa one‐year work cycle of inspections.The requestis in‐lieuof requestingafull‐time position.Benefits to utilizing third party landscape inspections are: ensure quality development is occurring, ensure allrequirements of the developing community are being met, and allow existing staff to continue to ensure high‐quality development of public infrastructure projects.Approximately 300 hours at $125 per hourTOTAL$40,000$0$0$0FY 20255410 PROFESSIONAL SERVICES$40,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTLANDSCAPE ARCHITECT INSPECTIONS ‐ 3RD PARTYDISCRETIONARY ‐ 22RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONCUT230
TITLETYPERANKN/ATown Council Goal 5a Maximize Recreation and Leisure OpportunitiesTown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AConsequencesofnot fundinga drinking fountainnear Windmill Playground are thatresidentswill continueto haveto bring water onsite or use the bathroom sink in the bathroom when thirsty. Complaints will continue to bereceived.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is for funds to install a drinking fountain adjacent to the Windmill Playground atFrontier Park. When the fields are closed, there is no drinking fountain near the playground and pavilion. Theclosest fountain is at the soccer concession building.The benefits of a drinking fountain are: it will address numerous resident requests and also provide an amenityadjacent to the playground and pavilion to serve thirsty children, parents and those renting the pavilion. Thisrequest will fund an ADA drinking fountain, and also a water bottle refill station, with the benefit ofaccommodating all residents.TOTAL$12,000$0$0$0FY 20256110 CAPITAL EXPENDITURE$12,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTWINDMILL PARK DRINKING FOUNTAINDISCRETIONARY ‐ 24RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONCUT231
TITLETYPERANKN/ATown Council Goal 1b Maintain Safety and SecurityTown Council Goal 5a Maximize Recreation and Leisure OpportunitiesTown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ABy not funding this, Town staff will continue to haul equipment to the park. SUMMARIZE NEW POSITIONS IN THIS REQUEST MEETS TOWN COUNCIL GOALS$1,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To design and construct storage facilities at Frontier Park. This proposal includes 1 ‐ 10x10 storage area and 1 ‐15X15 storage area. The larger area will be utilized by Town staff to store maintenance equipment and materialsused for park maintenance. This will help with machinery transportation.While the smaller area will be utilized byone or more sports leagues.This project was approved in fiscal year 2019‐2020 and put on hold due to COVID‐19.The storage buildings will provide the necessary onsite storage for the Town. These storage areas will keepequipment secure, reducing the need to haul equipment and the need for storage pods on site. With theconstruction of these storage areas, it will minimize the amount of equipment Parks staff will need to haul to andfrom the site, saving on gas and man hours. This will also increase the amount of Town available storage. TOTAL$134,127$1,000$1,000$1,000$5006110 CAPITAL EXPENDITURE$134,127$0$0$0$05525 ELECTRICITY$0$500$500$500FY 20255320 REPAIRS AND MAINTENANCE$0$500$500$500$500LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTFRONTIER PARK STORAGE BUILDINGSDISCRETIONARY ‐ 26RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONCUT232
TITLETYPERANKN/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/A The Streets division will be forced to continue to mow 10 additional properties, taking time away from streetrepairs.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS$25,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?This is a request for funds to contract mow all the right‐of‐ways(ROW) in Prosper. Thepurpose will be to transferthe mowing of undeveloped ROW from the Public Works Streets division to Park Operations. Parks will managethe contract mowing of ROW areas at a cost of $25,000. The Streets Division took on a large amount of mowingthis year with the mowing of the DNT ROW.Benefits will be that the Streets division will be able to focus on street related items, versus ROW mowing, andmore Townlandscapemaintenancewill be concentratedunderonedivision,Park Operations. This will also freeuptime for the Streets Division to maintain the DNT ROW.TOTAL$25,000$25,000$25,000$25,000FY 20255480 CONTRACT SERVICES$25,000$25,000$25,000$25,000$25,000LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTCONTRACT RIGHT‐OF‐WAY MOWINGDISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐02EXP PARK OPERATIONSCUT233
TITLETYPERANKN/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continue to utilize bigger equipment for smaller projects, resulting in additional costs such as fuel andcleanup costs associated with using equipment that isn't efficient on smaller projects.SUMMARIZE NEW POSITIONS IN THIS REQUEST MEETS TOWN COUNCIL GOALSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a mini excavator for the Public Works Department. Currently, we utilize large backhoes for most ofour projects in order to reserve rental funds for emergencies. Many times,a smaller piece of equipment isnecessary for smaller jobs. With a smaller piece of equipment available, damages to fences and/or othersurrounding property can be minimized or prevented. A smaller work area results in a smaller footprint, manytimes less fuel is used, and less cleanup and repairs on job sites. A mini excavator would be utilized weekly by ourdepartment.Staff will have the ability to work in smaller, more confined areas. A purchase of a mini excavator could limit theamount used on rental equipment. It costs approximately $1,000 a day or $3,400 a month to rent this machine. Ifthis piece of equipment was available to us we would utilize it weekly. $15,750TOTAL$189,000$15,750$15,750$15,750$15,7507145 TRANSFER TO VERF$0$15,750$15,750$15,750FY 20256140 CAPITAL EXPENDITURE ‐ EQUIPMENT$189,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ CUTMINI EXCAVATORDISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERCUT234
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICESUPPLEMENTAL DETAILS ‐ ACTIVEPROMOTIONAL ITEMS FOR COUNCIL ‐ REMOVEDDISCRETIONARY ‐ 25RESOURCES REQUESTEDFY 20255210 OFFICE SUPPLIES$3,000$3,000$3,000$3,000$3,000LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $3,000 $3,000 $3,000 $3,000 $3,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Town Council has made additional requests for promotional items such as pens, pencils, coasters, cups, lapelpins, and other giveaways for student groups, realtor meetings, health fairs, and other events. Funds will also beused for gifts for the Town Council's meetings with legislative delegation.This request is intended to cover additional expenses for promotional items and giveaways that have not previouslybeen budgeted.N/AThere is currently not enough funding available in this line item to cover these additional expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED235
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICESUPPLEMENTAL DETAILS ‐ ACTIVEGRAPHIC IDENTIFY AND BRANDING POLICY CONSULTANT ‐ REMOVEDDISCRETIONARY ‐ 26RESOURCES REQUESTEDFY 20255410 PROFESSIONAL SERVICES$10,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $10,000 $0 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?At the January 2020 Strategic Planning Session, the Town Council approved adding the following Major Initiative:"Create a graphic identity policy and branding style guidelines for printed and digital materials."This request is to hire a consultant to assist with the development of a graphic identity policy and branding styleguidelines. The Community Services Department will issue an RFP to select a vendor. This Decision Package is aplaceholder until quotes are received.The Town is in need of a policy guide on the appropriate use of the logo, and to provide some standardization andconsistence of the use of the logo across departments. The Parks and Recreation Department and Library haveshown an interest in creating their own identity that is unique, yet cohesive with the Town's. A consultant will behired to develop a graphic identity policy and branding style guidelines for the Town.N/AInconsistencies have emerged in the use of the Town logo and how the Town is branded across departments andprograms. In order to create a unique and consistent identify, a policy and style guidelines are needed.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED236
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGYSUPPLEMENTAL DETAILS ‐ ACTIVEFIBER INTERNET FOR PUBLIC SAFETY COMPLEX ‐ REMOVEDDISCRETIONARY ‐ 14RESOURCES REQUESTEDFY 20255526 DATA NETWORK$36,000$36,000$36,000$36,000$36,000LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $36,000 $36,000 $36,000 $36,000 $36,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provision and install a fiber internet connection at the Public Safety complex.A secondary internet connection at the Public Safety complex, combined with the Town‐owned fiber runningbetween PD, PW, and Town Hall will allow for seamless load‐balancing and failover of inbound and outboundinternet traffic for all three facilities. Considering the critical nature of the dispatch activities in the new location,best practices recommend a redundant network architecture.N/AThe Public Safety Complex's internet connectivity would rely solely on Town Hall's internet connection and theintegrity of the fiber connection linking the two facilities.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED237
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSFY 20255110 SALARIES$118,512$118,512$118,512$118,512$118,512SUPPLEMENTAL DETAILS ‐ ACTIVETHREE PUBLIC SAFETY OFFICERS (NEW PERSONNEL) ‐ REVISEDDISCRETIONARY ‐ 14RESOURCES REQUESTEDLINE ITEM FY 2021 FY 2022 FY 2023 FY 20245145 SOCIAL SECURITY EXPENSE$7,794$7,794$7,794$7,794$7,7945115 SALARIES ‐ OVERTIME$7,200$7,200$7,200$7,200$7,2005155 SUTA EXPENSE$486$486$486$486$4865150 MEDICARE EXPENSE$1,823$1,823$1,823$1,823$1,8235165 DENTAL EXPENSE$1,260$1,260$1,260$1,260$1,2605160 HEALTH INSURANCE$29,340$29,340$29,340$29,340$29,3405175 LIABILITY (TML) WORKERS COMP$3,281$3,281$3,281$3,281$3,2815170 LIFE / ADD INSURANCE$27$27$27$27$275185 LONG TERM/SHORT TERM DISABILIT$239$239$239$239$2395180 TMRS EXPENSE$17,021$17,021$17,021$17,021$17,0215191 HIRING COST$33$0$0$0$05186 WELLE‐WELLNESS PROG REIMB EMPL$1,800$1,800$1,800$1,800$1,8005210 OFFICE SUPPLIES$1,500$1,500$1,500$1,500$1,5005192 PHYSICAL AND PSYCHOLOGICAL$1,050$0$0$0$05352 FUEL$4,000$4,000$4,000$4,000$4,0005350 VEHICLE EXPENSE$500$500$500$500$5005400 UNIFORM EXPENSE$2,790$2,790$2,790$2,790$2,7905353 OIL/GREASE/INSPECTIONS$450$450$450$450$4505520 TELEPHONE EXPENSE$200$0$0$0$05418 IT FEES$460$460$460$460$4605536 TRAINING/SEMINARS$2,250$2,250$2,250$2,250$2,2505530 TRAVEL$1,050$1,050$1,050$1,050$1,0505620 TOOLS AND EQUIPMENT$400$400$400$400$400REMOVED/ REVISED238
6160 CAPITAL EXPENDITURE ‐ VEHICLES$54,156$0$0$0$0TOTAL$257,737$215,837$215,837$215,837$215,8377145 TRANSFER TO VERF$0$13,539$13,539$13,539$13,539N/ANot funding the request will require that police officers manage these support‐staff functions.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSThree Public Safety Officers in October 2020.COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Public Safety Officers will be responsible for 1) Police Department lobby customer service; 2) property andevidence; and 3) quartermaster, fleet and equipment. These three positions will be civilian and therefore transferthese tasks from sworn peace officers. This position is a common staffing model among our benchmark cities.These positions will allow sworn personnel better time management in the community for their primaryresponsibility of protecting the public safety. Civilian employees in this capacity are a substantially less expensivehuman resource.WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?REMOVED/ REVISED239
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVERECORDS SUPERVISOR/CID CASE MANAGER (NEW PERSONNEL ‐ REVISEDDISCRETIONARY ‐ 15RESOURCES REQUESTEDLINE ITEM FY 2021 FY 2022 FY 2023 FY 20245115 SALARIES ‐ OVERTIME$2,100$2,100$2,100$2,100$2,100FY 20255110 SALARIES$45,480$45,480$45,480$45,480$45,4805145 SOCIAL SECURITY EXPENSE$2,964$2,964$2,964$2,964$2,9645140 SALARIES ‐ LONGEVITY$220$220$220$220$2205155 SUTA EXPENSE$162$162$162$162$1625150 MEDICARE EXPENSE$693$693$693$693$6935165 DENTAL EXPENSE$420$420$420$420$4205160 HEALTH INSURANCE$9,780$9,780$9,780$9,780$9,7805175 LIABILITY (TML) WORKERS COMP$128$128$128$128$1285170 LIFE / ADD INSURANCE$9$9$9$9$95185 LONG TERM/SHORT TERM DISABILIT$91$91$91$91$915180 TMRS EXPENSE$6,472$6,472$6,472$6,472$6,4725210 OFFICE SUPPLIES$350$350$350$350$3505186 WELLE‐WELLNESS PROG REIMB EMPL$600$600$600$600$6005230 DUES, FEES, AND SUBSCRIPTIONS$310$310$310$310$3105220 OFFICE EQUIPMENT$1,850$0$0$0$05352 FUEL$600$600$600$600$6005350 VEHICLE EXPENSE$600$600$600$600$6005400 UNIFORM EXPENSE$200$200$200$200$2005353 OIL/GREASE/INSPECTIONS$200$200$200$200$2005419 IT LICENSES$968$968$968$968$9685418 IT FEES$165$165$165$165$1655530 TRAVEL$600$600$600$600$6005520 TELEPHONE EXPENSE$200$200$200$200$200REMOVED/ REVISED240
6160 CAPITAL EXPENDITURE ‐ VEHICLES$23,259$0$0$0$05536 TRAINING/SEMINARS$725$725$725$725$725TOTAL$99,184$77,352$77,352$77,352$77,3527145 TRANSFER TO VERF$0$3,277$3,277$3,277$3,277With additional records personnel, especially a supervisor, the Records Division will be equipped to implement acharging fee schedule for public information requests. This is difficult to do with only one person available toprocess public information requests. Additionally, alarm permits and their associated fees will be better managed.This means following up on alarm permits and payments can happen on a more regular basis. Due to the impending move of the Police Department to the new facility, there will be a need for expanding thepersonnel in the Records Division to cover all aspects of the division adequately. The workload of the currentRecords Clerk is ever growing beyond the abilities that one clerk can manage. There needs to be a supervisor rolethat can provide guidance and direction on how to prioritize tasks and complete those tasks in a uniform manner. Ifthis position is not funded, there will be a continued slow down of work being completed in a timely manner. Withonly one Records person, the front desk at the new police department will not be adequately staffed to meet theneeds of the public. As the Town continues to grow, the number of criminal cases continues to go up as well, whichmeans more paperwork that must be sorted through prior to submitting to District Attorney for prosecution. Thispaperwork must be looked over thoroughly prior to submission for inaccuracies and completeness. The RecordsSupervisor will be able to establish guidelines on how these cases are handle prior to submission so that each case isuniform in quality. By not having this position, the Prosper Police Department will suffer greatly in terms of havingcases cleared and/or prosecuted due to a lack of oversight in case management as the caseloads increase and thedemands on CID increase in numbers and complexity. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSOne Records Supervisor/CID Case Manager in October 2020.COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?As the Prosper Police Department grows, there is a need for more mid‐level management in all divisions so that theDepartment as a whole can function. Most benchmark cities have some kind of supervisory level of managementfor their respective Records Division. By having a supervisor over the Records Division, the Prosper PoliceDepartment will be better able to remain compliant in terms of records management according to the Texas StateLibrary and Archives Commission, the Criminal Justice Information Services Division (CJIS), and the Texas PoliceChief's Association Best Practices Recognition Program. Currently there is only one records clerk. The workload for only one person in this position is incredibly large anddifficult to manage, especially as the Town of Prosper continues to grow. By having a Records Supervisor, there willbe someone who can provide guidance and direction on how to establish goals, policies, and procedures to ensureall aspects of the Records Division are being met. In conjunction with the increased performance of the division, thepublic will also benefit from having additional personnel who will be able to answer questions, concerns, andcomplaints in a timely manner. The Records Supervisor will be able to assist the Criminal Investigation Division (CID)on a more routine basis in terms of managing cases for review and submission to the District Attorney's (DA) Office.Quality control of criminal cases has been difficult to maintain with only one person in Records; however, withadditional personnel, criminal cases would be better reviewed and presentable for the DA's Office. The lack ofquality control has lead to cases being refused or returned for further investigation, thereby slowing the processand duplicating efforts. WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?REMOVED/ REVISED241
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVETWO RECORDS CLERKS (NEW PERSONNEL) ‐ REVISEDDISCRETIONARY ‐ 16RESOURCES REQUESTEDLINE ITEM FY 2021 FY 2022 FY 2023 FY 20245115 SALARIES ‐ OVERTIME$3,720$3,720$3,720$3,720$3,720FY 20255110 SALARIES$80,148$80,148$80,148$80,148$80,1485150 MEDICARE EXPENSE$1,216$1,216$1,216$1,216$1,2165145 SOCIAL SECURITY EXPENSE$5,200$5,200$5,200$5,200$5,2005160 HEALTH INSURANCE$19,560$19,560$19,560$19,560$19,5605155 SUTA EXPENSE$324$324$324$324$3245170 LIFE / ADD INSURANCE$18$18$18$18$185165 DENTAL EXPENSE$840$840$840$840$8405180 TMRS EXPENSE$11,356$11,356$11,356$11,356$11,3565175 LIABILITY (TML) WORKERS COMP$226$226$226$226$2265186 WELLE‐WELLNESS PROG REIMB EMPL$1,200$1,200$1,200$1,200$1,2005185 LONG TERM/SHORT TERM DISABILIT$159$159$159$159$1595192 PHYSICAL AND PSYCHOLOGICAL$700$700$700$700$7005191 HIRING COST$22$22$22$22$225230 DUES, FEES, AND SUBSCRIPTIONS$220$220$220$220$2205210 OFFICE SUPPLIES$700$700$700$700$7005418 IT FEES$330$0$0$0$05400 UNIFORM EXPENSE$400$400$400$400$4005530 TRAVEL$1,200$1,200$1,200$1,200$1,2005419 IT LICENSES$15,680$15,680$15,680$15,680$15,680TOTAL$144,546$144,216$144,216$144,216$144,2165536 TRAINING/SEMINARS$1,250$1,250$1,250$1,250$1,250REMOVED/ REVISED242
N/AFailure to properly staff Records will have a profound negative impact on the Department's ability to meet state andfederal laws/guidelines for all lines of business facilitated through Records. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSTwo Records Clerks in October 2020.COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The increase of services requested through the Records Division is directly impacted by the growth of the town.Specifically, we continue to experience an increase in alarm permitting, open records requests and processing of allPD records and criminal cases. The new PD lobby is designed to facilitate these requests in person and via kioskwith the expectation of a high level of customer service. Responsibilities include redacting body‐worn camerafootage and related digital media. This request aligns with the staffing models of most benchmark cities.All services provided through Records are time sensitive and governed by state and federal law. Properly staffingRecords helps ensure we meet aggressive state and federal timelines, produce accurate and complete records andmaintain the Town's high level of customer service. WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?REMOVED/ REVISED243
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONS5530 TRAVEL$2,820SUPPLEMENTAL DETAILS ‐ ACTIVEVEHICLE AND EQUIPMENT FOR EXISTING TRAFFIC UNIT ‐ REMOVEDDISCRETIONARY ‐ 27RESOURCES REQUESTEDFY 2025LINE ITEM FY 2021 FY 2022 FY 2023 FY 2024$06160 CAPITAL EXPENDITURE ‐ VEHICLES $75,800 $0 $0 $06140 CAPITAL EXPENDITURE ‐ EQUIPMENT $37,7705220 OFFICE EQUIPMENT $3,550 $0 $0 $0$05620 TOOLS AND EQUIPMENT $1,719$0$0 $0 $0$0$0$0 $0 $0$0 $0 $0 $0TOTAL $121,659 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?In FY20, two Traffic Unit officer positions were approved; however, there was only one vehicle and requiredequipment approved.Traffic Unit personnel would be allowed to work independently, in separate vehicles rather than having to share avehicle. This would allow patrol officers to concentrate on proactive policing instead of reactive accidents andtraffic complaint investigations. N/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWhen investigating serious or fatality accidents, officers need to react as a team. Having only one vehicle hinderstheir ability to do that. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSREMOVED/ REVISED244
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVELICENSE PLATE READERS ‐ REMOVEDDISCRETIONARY ‐ 28RESOURCES REQUESTEDFY 20256140 CAPITAL EXPENDITURE ‐ EQUIPMENT$319,281$61,250$61,250$61,250$61,250LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $319,281 $61,250 $61,250 $61,250 $61,250COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Implement a town‐wide License Plate Reader (LPR) program. This program is modeled after the City of Allen'sprogram.The information captured, and later analyzed, via LPR programs has a significant impact on the quality of life forresidential and commercial districts alike. Attributes include enhanced criminal investigation capabilities, quickrecovery of missing persons, silver alerts where a vehicle is involved and the enhanced ability to serve Townwarrants. LPRs also serve as an excellent crime prevention effort. N/AThe Town misses an excellent opportunity to be progressive and have a cutting edge impact on the prevention ofcrime and the solving of criminal cases. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED245
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐05EXP DISPATCHSUPPLEMENTAL DETAILS ‐ ACTIVEFOUR COMMUNICATIONS OFFICERS (NEW PERSONNEL) ‐ REVISEDDISCRETIONARY ‐ 11RESOURCES REQUESTEDLINE ITEM FY 2021 FY 2022 FY 2023 FY 20245145 SOCIAL SECURITY EXPENSE$9,189$10,502$10,502$10,502$10,502FY 20255110 SALARIES$148,211$169,384$169,384$169,384$169,3845155 SUTA EXPENSE$648$648$648$648$6485150 MEDICARE EXPENSE$2,149$2,456$2,456$2,456$2,4565165 DENTAL EXPENSE$1,470$1,680$1,680$1,680$1,6805160 HEALTH INSURANCE$34,230$39,120$39,120$39,120$39,1205175 LIABILITY (TML) WORKERS COMP$667$762$762$762$7625170 LIFE / ADD INSURANCE$105$120$120$120$1205185 LONG TERM/SHORT TERM DISABILIT$282$322$322$322$3225180 TMRS EXPENSE$20,067$22,934$22,934$22,934$22,9345400 UNIFORM EXPENSE$1,140$440$440$440$4405186 WELLE‐WELLNESS PROG REIMB EMPL$2,100$2,400$2,400$2,400$2,400TOTAL$221,692$250,922$250,922$250,922$250,9225536 TRAINING/SEMINARS$1,300$0$0$0$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The addition of Communications personnel would allow us to continue reducing our, hold times, ring times, andanswer times for our citizens. Adding personnel would allow us to work more efficiently due to the increase of fieldpersonnel. The call/radio volume continues to increase yearly and more Communications personnel are needed tokeep up with the increased demand. Adding more personnel would greatly decrease, if not potentially eliminate,our mandatory overtime.In 2019, we had a minimum of 1 person in the room. In January 2020, our minimums became 2. Since that time,our ring times, answer times, and holds times have dramatically decreased. FD has inquired about numerousevents, where we simply did not have enough personnel in the room to handle the demands. FD would like to havea dedicated FD Dispatcher and adding personnel would allow that. It would also allow a dedicated PD Dispatcherand 1 Call taker at all times. The addition of 2 more personnel in January would remove the Supervisors fromcovering a console full‐time and allow them to supervise their employees appropriately.REMOVED/ REVISED246
Adding personnel would not only allow us to better handle increased call volume/radio traffic, but it would greatlyreduce, if not nearly eliminate, all mandatory overtime required by employees.Communications will continue to have long ring times, delayed answer times, and extensive 9‐1‐1 hold times. Wewill also continue to have calls for service where the demand presented is simply too much for personnel on‐duty toadequately handle. The Supervisors would still be covering a console position that would interfere with performingtheir Supervisor duties. Our overtime will continue to increase in order to have adequate personnel in theCommunications Center.SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTSTwo Communications Officers in October 2020 and Two Communications Officers in January 2021.WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?REMOVED/ REVISED247
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐05EXP DISPATCHSUPPLEMENTAL DETAILS ‐ ACTIVEANNUAL CONSOLE CLEANING ‐ REMOVEDDISCRETIONARY ‐ 12RESOURCES REQUESTEDFY 20255480 CONTRACT SERVICES$1,580$1,580$1,580$1,580$1,580LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $1,580 $1,580 $1,580 $1,580 $1,580COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Upkeep and cleaning of the new consoles. Annual preventative maintenance and cleaning for all 4 of our new consoles. Console cleaning helps with improvedhealth benefits of the Communications Officers, preventative maintenance for the new consoles, cablemanagement, and increased productivity of the staff. In addition, the Evans employees are already CJIS certifiedand have passed extensive background checks. Evans Consoles doesn't subcontract the services. Each of theindividuals is employed by the vendor full‐time. By maintaining our consoles and equipment upon moving into the new center, it will result in our equipment lastinglonger and lower maintenance costs. Our current consoles have experienced multiple repairs due to not providing upkeep on the equipment on anongoing basis. Our new consoles would face this same issue without providing annual maintenance and upkeep.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED248
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVECOMPREHENSIVE PLAN UPDATE ‐ REMOVEDDISCRETIONARY ‐ 21RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALDEVELOPMENT SERVICES100‐40‐03EXP PLANNINGCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TOTAL$250,000$0$0FY 2025LINE ITEM$0$05410 PROFESSIONAL SERVICES$250,000$0$0$0$0FY 2021FY 2022FY 2023FY 2024The purpose of this request to retain the necessary professional services to prepare a complete update to theTown's Comprehensive Plan. The Plan serves as a guide for decision‐making related to land use, transportation,infrastructure, utilities, other public facilities, and economic analyses. The Comprehensive Plan was adopted in2012, and since that time the Town has experienced tremendous growth and development. In addition, marketconditions have changed, impacting the recommendations of the Plan. As a result, many of the Plan'srecommendations, assessments, and analyses have become outdated.While the Plan served its purpose for nearly 10 years, an update will allow Town leadership, citizens, propertyowners, stakeholders, developers, and staff to take an account of the changes that have occurred in Prosper overthe last 10 years, as well as to set a vision and framework for the next 10‐20 of Prosper's growth and development.WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ATown leadership, citizens, property owners, stakeholders, developers, and staff will be relying on outdatedassessments and recommendations contained in the Comprehensive Plan.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSREMOVED/ REVISED249
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETSSUPPLEMENTAL DETAILS ‐ ACTIVEICE PRE‐TREATMENT ‐ REMOVEDDISCRETIONARY ‐ 23RESOURCES REQUESTEDFY 20255351 EQUIPMENT EXPENSE/REPAIR$0$1,000$1,000$1,000$1,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$05650 MAINTENANCE MATERIALS $6,000 $6,000 $6,000 $6,000 $6,0006140 CAPITAL EXPENDITURE ‐ EQUIPMENT $10,000 $0 $0 $0WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $16,000 $7,000 $7,000 $7,000 $7,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide staff with the equipment and materials to pre‐treat for icy conditions preventing a bond from formingbetween the pavement and snow or ice. We anticipate using approximately $1500 of pre‐treatment material, pertreatment for 40 lane miles. Mixing Tank ‐ $3000Distribution Tank ‐ $2000Pumps ‐ $4000Distribution System ‐ $1000$1000 each subsequent year for pump repairs. Staff will have the ability to pre‐treat 40 lane miles prior to ice events adding preventative measures for travelers.Pre‐treatment can be done up to 48 hours prior to an ice eventN/AStaff will continue to treat icy spots with sand as required by the Inclement Road Policy. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED250
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETSSUPPLEMENTAL DETAILS ‐ ACTIVETRAFFIC SIGNAL POLE AND ROADWAY LUMINAIRE ‐ REMOVEDDISCRETIONARY ‐ 34RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$16,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$16,000$0$0$0$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To maintain inventory of one traffic signal pole and arm and a roadway luminaire. The request will provide staff with spare parts for emergencies. This will reduce the turn around time for repairs. Without readily available inventory, the town is subject to double installation costs since a temporary unit will haveto be installed while staff awaits for the permanent to be ordered. A savings of approximately $8,000 will ensue. A wait time of 20‐24 weeks will occur for replacing a traffic signal pole and arm, and an 10‐12 week wait time willoccur for roadway lighting. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED251
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETS7145 TRANSFER TO VERF$0$867SUPPLEMENTAL DETAILS ‐ ACTIVEHEAVY DUTY TRAILER 20 FOOT ‐ REMOVEDDISCRETIONARY ‐ 35RESOURCES REQUESTEDFY 20256140 CAPITAL EXPENDITURE ‐ EQUIPMENT$13,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$867$867WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$13,000$867$867$867$867COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide an equipment trailer in order to transport equipment and materials to job sites. Time to transport materials and equipment to job sites will be reduced. Staff will no longer have to plan projectsaround the availability of equipment. $867N/AStaff will continue to delay projects due to the availability of equipment. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED252
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐03EXP RECREATIONSUPPLEMENTAL DETAILS ‐ ACTIVERECREATION PROGRAMMING ‐ REMOVEDDISCRETIONARY ‐ 11RESOURCES REQUESTEDFY 20255995 RECREATION ACTIVITIES$18,500$18,500$18,500$18,500$18,500LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $18,500 $18,500 $18,500 $18,500 $18,500COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is for resources to better serve Prosper area Seniors and Active Adults (55+) byexpanding class options and implementing local day trips. Granting this request will fund an additional four (4)classes to be held at The 407 Rec Center and four (4) outings especially designed for older adults, such as trips to aminor league baseball game, museums, and other notable sites. Anticipated costs incurred will be for instructorfees, operating supplies and implementing additional programs and trips. Class Instructor cost ‐ $7,500. Total bustours cost ‐ $11,000.Numerous benefits will be gained from funding this request. Because area Seniors are asking for expandedprogramming, new programs will answer those requests. Increasing service to this community will facilitatesphysical fitness, improve mental health, and increase social interaction and engagement. Group recreation for olderadults fosters community spirit, provides a sense of attachment, positive values, and opportunities to show and useskills developed throughout a lifetime. According to the Transamerica Center for Retirement Studies, 86% ofrespondents indicated travel improves general mood and outlook about life and social interaction creates strongerties to loved ones and promotes healthy relationships. Anticipated revenue to generated by the addition of four new recreational classes is $8,400, with a positive netrevenue of $1,360. Typically, Senior programs do not operate on a cost recovery basis. Instructor fees will be split 70/30, with 30% of the revenue going to the Town for soft costs and supplies. The 70%will offset the instructor costs. The goal for the day trips is for 80 percent of the expense to be offset by registration fees ($8,800). In future years,the goal will be 100% cost recovery on day trips.Consequences of not funding this request are: Prosper's older citizens will remain underserved and lack programsthat improve physical and mental well‐being and facilitate social interaction, elements critical to this segment ofsociety. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED253
TITLETYPERANKSUPPLEMENTAL DETAILS ‐ ACTIVEHEAVY DUTY SHREDDER ‐ REMOVEDDISCRETIONARY ‐ 11RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERADMINISTRATION200‐10‐08EXP UTILITY BILLINGCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?TOTAL$2,500$0$0FY 2025LINE ITEM$0$05220 OFFICE EQUIPMENT$2,500$0$0$0$0FY 2021FY 2022FY 2023FY 2024The purpose of this request is to purchase a heavy duty shredder for the Utility Billing department as the currentshredder is not sufficient for the amount of paper being shredded by the department. Utility Billing prints reports which include confidential customer information. We shred these reports once we havefinished with them. The new shredder will allow the department to place the reports into the shredder tray andwalk away, rather than feeding the documents manually. N/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe department will continue to feed documents into the shredder manually. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSREMOVED/ REVISED254
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVEPORTABLE WELDER ‐ REMOVEDDISCRETIONARY ‐ 26RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$5,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$5,000$0$0$0$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a Lincoln Ranger 250GXT Engine Welder/Generator at $4700 and mounting supplies. Staff will have the ability to weld onsite and prevent staff from having to bring items and equipment back to theshop for repairs. A portable welder will also prevent from us outsourcing contractors to provide welding services. N/AStaff will continue to be inefficient with repairs by having to halt work to bring supplies back to the shop to weld orawait a contractor to arrive. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED255
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATER7145 TRANSFER TO VERF$0$14,000SUPPLEMENTAL DETAILS ‐ ACTIVEDUMP TRUCK ‐ REMOVEDDISCRETIONARY ‐ 37RESOURCES REQUESTEDFY 20256140 CAPITAL EXPENDITURE ‐ EQUIPMENT$140,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024$14,000$14,000WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$140,000$14,000$14,000$14,000$14,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a 6‐yard dump truck to use for water/wastewater projects.Truck ‐ $130,000Toolbox ‐ $1,000Safety Lights ‐ $1,000Decals ‐ $200Purchase in Fall 2020Currently, all Public Works crews are rotating the use of two dump trucks. This is creating delays in response timesand the cleaning of job sites. Many times, crews are required to reschedule projects due to other crews having thedump trucks in the field. With the age and condition of one current dump truck, many times the truck is out ofservice for repair work for weeks at a time. An additional dump truck is required to maintain work load andappropriate response times. This dump truck is more compact, so can be utilized at more confined jobsites. $14,000N/AResponse time will continue to decline as more projects arise. Crews will become less efficient as they continue towait for the two dump trucks that is shared by all Public Works Departments.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED256
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVENITRIFICATION TESTING UNITS ‐ REMOVEDDISCRETIONARY ‐ 39RESOURCES REQUESTEDFY 20255540 WATER TESTING$9,688$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $9,688 $0 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase two SL1000 nitrification testing units at $4,844 per unit. Due to new EPA and TCEQ requirements, we are required to do extensive testing of nitrification in the drinkingwater. During the annual system maintenance, these machines are the only ones that accurately read the freechlorine levels in the water. Staff was severely hindered by only having two of these units during this time, as everylocation in town had to be tested by one of the two units every day. These also test for monochloromines, nitrites,nitrates, and free and total chlorine. Staff will continue to run short on proper equipment, having to work overtime to meet the goals set for watertesting parameters. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED257
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVETRENCH SHORING ‐ REMOVEDDISCRETIONARY ‐ 37RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$25,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$25,000$0$0$0$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase trench shoring. To provide protection when excavating below 4' in depth. Trench shoring is required by OSHA for the protection ofour employees. This request is to supplement existing trench safety, so staff may be able to excavate below 8 feet indepth. N/AStaff will be required to outsource the project or open cut the excavation, extending the completion time by dayson projects. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED258
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVESEWER BY‐PASS PUMP ‐ REMOVEDDISCRETIONARY ‐ 39RESOURCES REQUESTEDFY 20256110 CAPITAL EXPENDITURE$75,000$0$0$0$0LINE ITEMFY 2021FY 2022FY 2023FY 2024WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL $75,000 $0 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase a 6" sewer pump and hoses. The total cost of a stand‐by generator is $40,000 and would only beutilized by that one lift station when needed. The bypass pump may be utilized at all lift stations.This equipment would provide pumping at Legacy lift station, providing staff with an alternate source for pumpingservices when electricity is lost, or when wastewater is required to be pumped around blockages. The Legacy liftstation was constructed without a stand‐by generator. Public Works currently has one mobile generator and thisadd on would have been built in redundancy.N/APotential EPA and TCEQ fines may occur.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AREMOVED/ REVISED259
TOWN OF PROSPERFY 2020‐2021NON‐DISCRETIONARY PACKAGESGENERAL FUNDPgNET NET TOTAL# DIV / DEPT NON‐DISCRETIONARY PACKAGE TITLE FTE's ONE‐TIME ON GOING TOTAL COSTS REVENUE NET COST 262 TOWN MANAGER'S OFFICE LEGAL SERVICES FOR TMO ‐ 57,275 57,275 57,275 263 TOWN SECRETARY'S OFFICE LEGAL SERVICES FOR TSO ‐ 25,000 25,000 25,000 264 TOWN SECRETARY'S OFFICE NOVEMBER 2020 TOWN COUNCIL ELECTION 16,000 ‐ 16,000 16,000 265 TOWN SECRETARY'S OFFICE ADDITIONAL ELECTION EXPENSES ‐ 4,000 4,000 4,000 266 TOWN SECRETARY'S OFFICE INSTALLATION SERVICES LOBBY CHRISTMAS DECORATIONS ‐ 4,000 4,000 4,000 267 TOWN SECRETARY'S OFFICE OFFICE EQUIPMENT FOR RECORDS COORDINATOR 3,545 1,065 4,610 4,610 268 FINANCEAPPRAISAL/TAX FEES ‐ 30,000 30,000 30,000 269 ITMICROSOFT EA LICENSE COUNTS ‐ 6,000 6,000 6,000 270 ITSENIOR GIS ANALYST AND GIS HOSTING SERVICES1.0 3,025 140,032 143,057 143,057 272 COMMUNICATIONS BREEZE MONITOR SUBSCRIPTION RENEWAL ‐ 1,000 1,000 1,000 273 COMMUNICATIONS OFFICE EQUIPMENT FOR COMMUNITY ENGAGEMENT SPECIALIST 3,545 465 4,010 4,010 274 MUNICIPAL COURT JUDGE ‐ PAY INCREASE ‐ 2,400 2,400 2,400 275 POLICE OPERATIONS ESRI MAPPING LICENSE FOR ASSISTANT CHIEF 1,500 403 1,903 1,903 276 FIRE OPERATIONSEMS ADJUSTMENTS ‐ 31,888 31,888 31,888 277 STREETSMISCELLANEOUS INCREASES TO BASE BUDGET ‐ STREETS ‐ 15,000 15,000 15,000 278 STREETSUS 380 STREET LIGHTING MAINTENANCE (LOVERS ‐ CUSTER) ‐ 14,000 14,000 14,000 279 FACILITIES MANAGEMENT FACILITY BUDGET ‐ NEW PUBLIC SAFETY BUILDING‐ 202,969 202,969 202,969 280 PARK ADMINISTRATION NEW ROOF FOR 409 AND 407 EAST FIRST STREET30,000 ‐ 30,000 30,000 281 PARK OPERATIONS CONTRACT MOWING ‐ NEW PROSPER TRAIL‐ 16,000 16,000 16,000 TOTAL PROPOSED1.0 $ 57,615 $ 551,497 $ 609,112 $ ‐ $ 609,112 290 ITICS LICENSE COST INCREASES ‐ REMOVED 34,836 8,074 42,910 42,910 291 ITADOBE ACROBAT LICENSE COUNT INCREASES ‐ REMOVED 870 1,800 2,670 2,670 292 POLICE OPERATIONS CONTRACT RENEWAL AXON ENTERPRISE BODY CAMERAS ‐ REMOVED ‐ 7,291 7,291 7,291 TOTAL REMOVED/REVISED $ 35,706 $ 17,165 $ 52,871 $ ‐ $ 52,871 REMOVED/REVISED BY DEPARTMENT260
TOWN OF PROSPERFY 2020‐2021NON‐DISCRETIONARY PACKAGESWATER/SEWER FUNDPgNET NET TOTAL# DIV / DEPT NON‐DISCRETIONARY PACKAGE TITLE FTE's ONE‐TIME ON GOING TOTAL COSTS REVENUE NET COST 282UTILITY BILLING MISCELLANEOUS INCREASES TO BASE BUDGET ‐ UB ‐ 16,000 16,000 (10,000) 6,000 283UTILITY BILLINGSOLID WASTE ANNUAL CONTRACT INCREASE ‐ 165,000 165,000 (165,000) ‐ 284 WATERRISK AND RESILIENCE EMERGENCY RESPONSE PLAN 130,000 ‐ 130,000 ‐ 130,000 285 WATERMISCELLANEOUS INCREASES TO BASE BUDGET ‐ WATER ‐ 64,000 64,000 ‐ 64,000 286 WATERWATER PURCHASES ‐ NTMWD ‐ 1,091,067 1,091,067 ‐ 1,091,067 287 WASTEWATERELECTRICAL PANEL REPLACEMENT 40,000 ‐ 40,000 ‐ 40,000 288 WASTEWATERMISCELLANEOUS INCREASES TO BASE BUDGET ‐ WASTEWATER ‐ 38,000 38,000 ‐ 38,000 289 WASTEWATERSEWER MANAGEMENT FEES ‐ 422,460 422,460 ‐ 422,460 TOTAL PROPOSED0.0 $ 170,000 $ 1,796,527 $ 1,966,527 $ (175,000) $ 1,791,527 261
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐01EXP TOWN MANAGER'S OFFICEFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVELEGAL SERVICES FOR TMONON‐DISCRETIONARY0RESOURCES REQUESTED$57,275FY 20255430 LEGAL FEES$57,275$57,275$57,275$57,275$57,275LINE ITEMFY 2021$57,275COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To budget the anticipated expenditures for legal fees based on historicalexpenditures in this budget. The actualexpenditures for FY 18‐19 were $115,887 and the estimated expenditures for FY 19‐20 are $120,000.This request will budget the full amount of expected legal fees in this division. TOTAL$57,275$57,275$57,275N/ATown Council Goal 1 Maintain Community CharacterWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe legal expenses budget will not be funded to the actual level of legal services required. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS262
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICEFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVELEGAL SERVICES FOR TSONON‐DISCRETIONARY0RESOURCES REQUESTED$25,000FY 20255430 LEGAL FEES$25,000$25,000$25,000$25,000$25,000LINE ITEMFY 2021$25,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Increased expenses in FY 2019‐2020 are now exceeding what was previously budgeted. Average monthly costs for Town Council legal fees are $5,000 for agenda review, meeting preparation, research, and consultation services for Council legal issues. These costs are expected to remain steady or increase in the next fiscal year. Average monthly costs for Town Secretary legal Fees are $1,800 for Public Information Requests, Ordinances and Resolution review. The proposed Decision Package includes an additional $18,000 for Town Council Legal Fees and an additional $7,000 for Town Secretary Legal Fees.This is a non‐discretionary request to cover additional expenses that have not previously been budgeted. TOTAL$25,000$25,000$25,000N/ATown Council Goal 1a Ensure Quality DevelopmentTown Council Goal 1b Maintain Safety and SecurityTown Council Goal 3 Ensure Fiscal StewardshipTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere is currently not enough funding available in this line item to cover projected expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS263
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICEFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVENOVEMBER 2020 TOWN COUNCIL ELECTIONNON‐DISCRETIONARY0RESOURCES REQUESTED$0FY 20255460 ELECTION EXPENSE$16,000$0$0$0$0LINE ITEMFY 2021$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The May 2020 General Election was postponed to November 2020 due to the COVID‐19 pandemic. A one‐timenon‐discretionarypackage is being submitted to cover the costs of this election. The May 2021 General Electionwill be paid from existing funds in the Town Secretary's budget.This request is intended to cover one‐time Election expenses that have not previously been budgeted.TOTAL$16,000$0$0N/ATown Council Goal 3 Ensure Fiscal StewardshipTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersTown Council Goal 6 Engage in Effective Intergovernmental RelationsWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere is currently not enough funding available in this line item to cover this one‐time expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS264
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICEFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEADDITIONAL ELECTION EXPENSESNON‐DISCRETIONARY0RESOURCES REQUESTED$4,000FY 20255460 ELECTION EXPENSE$4,000$4,000$4,000$4,000$4,000LINE ITEMFY 2021$4,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Estimated costs for the 2020 General Electionis $16,000. TheTown Secretarycurrently has $12,000 budgetedforthis annual expense.This request is intended to cover additional annual Election expenses that have not previously been budgeted.TOTAL$4,000$4,000$4,000N/ATown Council Goal 3 Ensure Fiscal StewardshipTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersTown Council Goal 6 Engage in Effective Intergovernmental RelationsWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/There is currently not enough funding available in this line item to cover these additional expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS265
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICEFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEINSTALLATION SERVICES‐LOBBY CHRISTMAS DECORATIONSNON‐DISCRETIONARY0RESOURCES REQUESTED$4,000FY 20255480 CONTRACT SERVICES$4,000$4,000$4,000$4,000$4,000LINE ITEMFY 2021$4,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Town purchased new Christmas decorations for the Town Hall lobby in 2019. This request is for annualprofessional decorating services to install and remove the existing decorations. This request is intended to cover annual professional services for the installation and removal of the Town Halllobby Christmas decorations that have not previously been budgeted.TOTAL$4,000$4,000$4,000N/ATown Council Goal 1 Maintain Community CharacterTown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere is currently not enough funding available in this line item to cover these additional expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS266
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐02EXP TOWN SECRETARY'S OFFICEFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEOFFICE EQUIPMENT FOR RECORDS COORDINATORNON‐DISCRETIONARY0RESOURCES REQUESTED$0$0FY 20255210 OFFICE SUPPLIES$100$100$100$100$100LINE ITEM$05419 IT LICENSES $665 $665 $665 $665 $6655220 OFFICE EQUIPMENT $3,545 $0$1,065 $1,0655536 TRAINING/SEMINARS $300 $300 $300 $300COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Records Coordinator position was previously programmed into the FY 2020‐2021 budget following thereorganizationofthe Community Services Departmentin February 2020. This request is to providean officechair,computer, and peripherals for the position.The requested furniture and equipment is necessary in order to fill the position.$300TOTAL$4,610$1,065$1,065The Records Coordinator position was approved as part of the reorganization of the Community ServicesDepartment in February 2020.Town Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWhile the position has been approved, the furniture and equipment necessary for the position has not beenpurchased.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS267
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TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGYFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEMICROSOFT EA LICENSE COUNT INCREASESNON‐DISCRETIONARY0RESOURCES REQUESTED$6,000FY 20255419 IT LICENSES$6,000$6,000$6,000$6,000$6,000LINE ITEMFY 2021$6,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Add to the Microsoft product suite license count to accommodate staff increases.Staff will have access to required licensing.TOTAL$6,000$6,000$6,000N/ATown Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will be unable to utilize Microsoft products.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS269
TITLETYPERANKADMINISTRATION 100‐10‐05EXP INFORMATION TECHNOLOGYSUPPLEMENTAL DETAILS ‐ ACTIVESENIOR GIS ANALYST AND GIS HOSTING SERVICESNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERAL$75,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$1,500$1,500$1,500$1,500FY 20255110 SALARIES$75,000$75,000$75,000$75,000$1,109$1,109$1,5005145 SOCIAL SECURITY EXPENSE$4,743$4,743$4,743$4,743$4,7435143 CELL PHONE ALLOWANCE$1,1095155 SUTA EXPENSE$162$162$162$162$1625150 MEDICARE EXPENSE$1,109$1,109$4205160 HEALTH INSURANCE$9,780$9,780$9,780$9,780$47$47$47$47$9,7805165 DENTAL EXPENSE$420$420$420$420$10,358$10,358$475175 LIABILITY (TML) WORKERS COMP$203$203$203$203$2035170 LIFE / ADD INSURANCE$10,3585185 LONG TERM/SHORT TERM DISABILIT$145$145$145$145$1455180 TMRS EXPENSE$10,358$10,358$1005186 WELLE‐WELLNESS PROG REIMB EMPL$600$600$600$600$2,500$0$0$0$6005210 OFFICE SUPPLIES$100$100$100$100$30,665$30,665$05400 UNIFORM EXPENSE$200$200$200$200$2005220 OFFICE EQUIPMENT$30,6655520 TELEPHONE EXPENSE$525$0$0$0$05419 IT LICENSES$30,665$30,665$140,032$140,0325536 TRAINING/SEMINARS$5,000$5,000$5,000$5,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?$5,000TOTAL$143,057$140,032$140,032270
In the Spring of 2020, the City of Frisco (the Town's GIS provider) provided a budgetary estimate for GIS servicesand hosting totaling $240,000. This is three times the previous years' fees ($80,000). The Town Managerrequested that Development Services and I.T. investigate alternatives to Frisco's services, and after intensiveinformation‐gathering, staff recommended transitioning to an in‐house department. That process will begin withhiring a Senior GIS Analyst who will be tasked with facilitating the transition, maintaining quality of service, andbeginning the process of building a formal GIS department. Additionally, a GIS Hosting Services firm will beengaged to provide the ESRI ArcGIS platform required to house and maintain the GIS database.As the GIS workload has increased, the workload demand on the City of Frisco has grown to a significant level,resulting in more work than they can reasonably provide without additional staffing, as well as delays in workproduct delivery. Transitioning to an in‐house department will facilitate faster turnaround and higher levels ofcustomer service to internal departments with GIS needs, and the public via the Town's online maps portal.One Senior GIS Analyst in October 2020 and GIS Hosting Services provided by an outsourced firm.Town Council Goal 1a Ensure Quality DevelopmentTown Council Goal 2 Maintain a Quality Town WorkforceTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThe Town will incur a $240,000 cost for continuing to utilize Frisco's GIS services and response time for GIS workwill increase.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS271
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐06EXP COMMUNICATIONSFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEBREEZE MONITOR SUBSCRIPTION RENEWALNON‐DISCRETIONARY0RESOURCES REQUESTED$1,000FY 20255230 DUES, FEES, AND SUBSCRIPTIONS$1,000$1,000$1,000$1,000$1,000LINE ITEMFY 2021$1,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Breeze Monitors in the Town Hall lobby (3), Library, and future police headquarters, are managed by theCommunicationSpecialist. This expensehas beencoveredthroughtheendof FY 2019‐2020 by the IT Department,but funding was not budgeted beyond that. This decision package will cover the ongoing expense for thissubscription.This request is intended to cover annual subscription costs for the Breeze Monitors that have not previously beenbudgeted.TOTAL$1,000$1,000$1,000N/ATown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere is currently not enough funding available in this line item to cover these additional expenses.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS272
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐06EXP COMMUNICATIONSLINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEOFFICE EQUIPMENT FOR COMMUNITY ENGAGE. SPECNON‐DISCRETIONARY0RESOURCES REQUESTED$165$165$165FY 20255220 OFFICE EQUIPMENT$3,545$0$0$0$0$465$1655536 TRAINING/SEMINARS$300$300$300$300$3005419 IT LICENSES$165$465COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Community Engagement Specialist position was previously programmed into the FY 2020‐2021 budgetfollowing the reorganization of the Community Services Department in February 2020. This request is to providean office chair, computer, and peripherals for the position.The requested furniture and equipment is necessary in order to fill the position.TOTAL$4,010$465$465The Community Engagement Specialist position was approved as part of the reorganization of the CommunityServices Department in February 2020.Town Council Goal 2 Maintain a Quality Town WorkforceWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AWhile the position has been approved, the furniture and equipment necessary for the position has not beenpurchased.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS273
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐07EXP MUNICIPAL COURTFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEJUDGE ‐ PAY INCREASENON‐DISCRETIONARY0RESOURCES REQUESTED$2,400FY 20255420 MUNICIPAL COURT/JUDGE FEES$2,400$2,400$2,400$2,400$2,400LINE ITEMFY 2021$2,400COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?This request is to increasethe Judge's current rate of pay by $200 per monthupon renewalof his contract at 10‐1‐2020.Increase in compensation for services.TOTAL$2,400$2,400$2,400N/ATown Council Goal 1 Maintain Community CharacterTown Council Goal 1b Maintain Safety and SecurityTown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere will not be funds available to increase the current rate. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS274
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSFY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEESRI ‐ MAPPING LICENSE FOR ASST. CHIEF POSITIONNON‐DISCRETIONARY0RESOURCES REQUESTEDFY 20255418 IT FEES$403 $403 $403 $403 $403LINE ITEMFY 2021FY 2022$403$4035419 IT LICENSES $1,500 $0 $0 $0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The Town's Development Services Department, Planning Division, currently has a contract with ESRI, Inc. for amapping system. One license of Planning's contract is assigned to a Police Lieutenantposition for the purpose oftracking crime statistics and traffic accident locations. This request is for an additional license of $1,500 plus anannual fee of $403 for our Assistant Chief position.An additional license will enhance capabilities of this important Police tool.$0TOTAL$1,903$403$403N/ATown Council Goal 1b Maintain Safety and SecurityTown Council Goal 4 Maintain Proactive Communication to Engage Residents and StakeholdersWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ABy not funding the request, services provided from the use of this tool would not be as efficient. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS275
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEEMS ADJUSTMENTSNON‐DISCRETIONARY0RESOURCES REQUESTED$31,888FY 20255440 EMS$31,888 $31,888 $31,888 $31,888 $31,888LINE ITEMFY 2021$31,888COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?This request updates and provides specific justification for needed funds for identified areas within the EMSaccount. The requestedadjustments are primarily based upon quantifiableincreases in EMS call volume over thesame measure periods from last years budget, as well as the associated costs and services required to provideemergency medical care. Additionally, an identified gap in critical maintenance/service on key equipment wasdiscovered and costs updated as well.There are no program or equipment improvements or requests in 5440 for this budget year. The increase fromFY20 is to strictly maintain our current level of EMS service for the Town and appropriately maintain ourequipment in order to minimize liability and provide the best patient care for our residents and guestsTOTAL$31,888$31,888$31,888N/ATown Council Goal 1b Maintain Safety and SecurityWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AFailure to approve the increase will increase liability due to the lack of a comprehensive and encompassingmaintenance program for our medical equipment as well as create the inability to maintain and stock critical andneeded EMS supplies while keeping up with our growing and dynamic EMS program.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS276
TITLETYPERANKPUBLIC WORKS 100‐50‐01EXP STREETSSUPPLEMENTAL DETAILS ‐ ACTIVEMISCELLANEOUS INCREASES TO BASE BUDGET ‐ STREETSNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERAL$1,000$1,000LINE ITEMFY 2021FY 2022FY 2023FY 20245321 SIGNAL LIGHT REPAIRS$8,000$8,000$8,000$8,000FY 20255115 SALARIES ‐ OVERTIME$1,000$1,000$1,000$2,000$2,000$2,000$8,0005350 VEHICLE EXPENSE$1,000$1,000$1,000$1,000$1,000$15,000$2,0005352 FUEL$3,000$3,000$3,000$3,000$3,0005351 EQUIPMENT EXPENSE/REPAIR$2,000$15,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Increases are needed based on current need of the department. Due to an overall increase in street miles (53.3miles, a 19% increase) and an increase of 7 new traffic signals in the past 2 years, overall needs/expenseshaveincreased within the Streets Division of Public Works. This increase in assets is correlated to the work performedby the streets team. The additional inventory, along with the aging of our current assets, results in associatedongoing maintenance and repairs to ensure the Towns property is kept up to date and in good condition. Costs for new signal lights and a new school zone will increase costs in signal light repairs. These increases are requested to maintain existing services. Public Works will continue to provide exceptional service to our residents. In addition to an increase in Town assets as noted in the Purpose section, the number of customers has also increased approximately 9%.TOTAL$15,000$15,000$15,000N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AExisting services will need to be reduced to conserve funds. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS277
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐01EXP STREETSFY 2022 FY 2023 FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEUS 380 STREET LIGHTING MAINTENANCE (LOVERS‐CUSTER)NON‐DISCRETIONARY0RESOURCES REQUESTED$14,000FY 20255527 ELECTRICITY ‐ STREET LIGHTS$14,000$14,000$14,000$14,000$14,000LINE ITEMFY 2021$14,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide roadway lighting on US 380. We share 50% of the fiscal responsibility with City of Frisco and City ofMcKinney for maintaining these street lights. Funds will be sent to City of Frisco and City of McKinney to provide required roadway lighting on US 380. TOTAL$14,000$14,000$14,000N/ATown Council Goal 1b Maintain Safety and SecurityTown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/ARoadway lights will be turned off, creating unsafe conditions for travelers. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS278
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPUBLIC WORKS100‐50‐05EXP FACILITIES MANAGEMENTFY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEFACILITY BUDGET ‐ NEW PUBLIC SAFETY BUILDINGNON‐DISCRETIONARY0RESOURCES REQUESTEDFY 20255480 CONTRACT SERVICES$167,200$167,200$167,200$167,200$167,200LINE ITEMFY 2021FY 2022$202,969$202,9695525 ELECTRICITY$35,769$35,769$35,769$35,769COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to allocate additional funds for the cost of facilitiesmaintenance servicesat thenewPublic Safety facility. Included are janitorial supplies and services,porter day services, coffeesupplies and services,etc. Also included is an increase to electricity. The current facilities management contractor of Town Hall will oversee the day to day janitorial requirements as well as maintenance of the new Public Safety facility. The contracted company will also oversee a coffee service. Water/sewer charges and electricity will now be accounted for in the Facility Management budget along with the Town Hall facility. $35,769TOTAL$202,969$202,969$202,969N/ATown Council Goal 3 Ensure Fiscal Stewardship WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThere will not be adequate funding for janitorial supplies and services, porter day services, coffee supplies andservices, water/sewer, or electric services for the new Public Safety facility. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS279
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐01EXP PARK ADMINISTRATIONFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVENEW ROOF FOR 409 AND 407 EAST FIRST STREETNON‐DISCRETIONARY0RESOURCES REQUESTED$0FY 20255340 BUILDING REPAIRS$30,000$0$0$0$0LINE ITEMFY 2021$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Purpose of this request is for funds to install new roofs on the 407 and 409 East First Street buildings.The benefit of replacing the roofs will be they will no longer leak and water damage will be avoided. The roof onthe 407 East First Street building is 3 tab asphalt shinglesand at the endof its lifecycle. Two separate roofershaverecommended that it be replaced. The roof on the 409 East First Street building is partially a flat roof and partially sloped corrugated metal. Bothhave been patched multiple times. The roofer who last patched the roof said it needed to be completelyreplaced.The roof leaks during heavy rains.TOTAL$30,000$0$0N/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AConsequencesof not funding new roofs for both buildings is thatthey will likely start to leak more and still needtobe replaced in the futureSUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS280
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALCOMMUNITY SERVICES100‐60‐02EXP PARK OPERATIONSFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVECONTRACT MOWING ‐ NEW PROSPER TRAIL NON‐DISCRETIONARY0RESOURCES REQUESTED$16,250FY 20255480 CONTRACT SERVICES$16,000$16,000$16,250$16,250$16,500LINE ITEMFY 2021$16,500COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Thepurposeofthisrequestis to provide fundsto maintain the newly‐developedProsper Trail median, locatedeastof Kroger, for contract mowing and maintenance and the Gates of Prosper Phase 2 medians which includes aportion of Lovers Lane, Coleman and Richland Boulevard west of Preston Road. The benefitof contract mowing the new Prosper Trail median and the medians in the Gates of Prosper Phase 2 isthat they, along with current properties, will be able to be maintained in accordance with the high standardsexpected by Prosper residents. TOTAL$16,000$16,000$16,250N/ATown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AConsequences of not funding this request are that the Parks Department will be forced to shift resources tomaintain the median, which will reduce maintenance time allotted for other properties, resulting in a lowerstandard for other areas. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS281
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERADMINISTRATION200‐10‐08EXP UTILITY BILLINGFY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEMISCELLANEOUS INCREASES TO BASE BUDGET ‐ UBNON‐DISCRETIONARY0RESOURCES REQUESTEDFY 20255240 POSTAGE AND DELIVERY$6,000$6,000$6,000$6,000$6,000LINE ITEMFY 2021FY 2022$16,000$16,0005475 CREDIT CARD FEES$10,000$10,000$10,000$10,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is for an increase of the base budget for postage and credit card fees. Thru May thedepartmenthas spent ninety percent (90%) of theirpostage budgetand is absorbing theoverage dueto savings intravel, however they will not be able to absorb all of this increase in next fiscal year. We will have sufficient funds to mail customer bills and pay the credit card fees associated with customerpayments. $10,000TOTAL$16,000$16,000$16,000N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?Credit card fees are passed onto customers. The credit card fees of $10,000 will be offset by revenue of same. We will not have sufficient funds to mail customer bills or pay the credit card fees associated with customerpayments. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS282
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERADMINISTRATION200‐10‐08EXP UTILITY BILLINGFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVESOLID WASTE ANNUAL CONTRACT INCREASENON‐DISCRETIONARY0RESOURCES REQUESTED$165,000FY 20255470 TRASH COLLECTION$165,000$165,000$165,000$165,000$165,000LINE ITEMFY 2021$165,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To continuetrash and recycling services for both residentialand commercial customers. The increase is due to anannual rate adjustmentper thecontractwithour serviceprovidereffective2/01/2021, as wellas projectedgrowthto residential customer base. To maintain current levels of service.TOTAL$165,000$165,000$165,000N/ATown Council Goal 3 Ensure Fiscal StewardshipWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?The increase will be offset by an equal revenue of $165,000.Funds will not be available to pay contract increase. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS283
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVERISK AND RESILIENCE EMERGENCY RESPONSE PLANNON‐DISCRETIONARY0RESOURCES REQUESTED$0FY 20255410 PROFESSIONAL SERVICES$130,000$0$0$0$0LINE ITEMFY 2021$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To satisfy the Environmental Protection Agency (EPA) requirements of Section 2013 of America's WaterInfrastructure Act of 2018. Americas Water Infrastructure Act of 2018 (AWIA '18) requires community water systems serving 3,300 inpopulation or more persons to develop an Emergency Response Plan that must be actively updated every fiveyears. This will be the first year we are required to developthis plan. In 2026, we will be required to update. Theupdate is expected to be approximately $15,000.Maintain compliance with the EPA.TOTAL$130,000$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThis is requiredofall water providersby theEPA. If therequestis notfunded,we will notbe in compliance withtheEPA. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS284
TITLETYPERANKPUBLIC WORKS 200‐50‐02EXP WATERSUPPLEMENTAL DETAILS ‐ ACTIVEMISCELLANEOUS INCREASES TO BASE BUDGET ‐ WATERNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWER$30,000LINE ITEMFY 2021FY 2022FY 2023FY 2024$5,000$5,000$5,000$5,000FY 20255115 SALARIES ‐ OVERTIME$30,000$30,000$30,000$30,000$2,000$2,000$5,0005350 VEHICLE EXPENSE$1,000$1,000$1,000$1,000$1,0005310 RENTAL EXPENSE$2,0005525 ELECTRICITY$22,800$22,800$22,800$22,800$22,8005352 FUEL$2,000$2,000$64,000$64,0005660 CHEMICAL SUPPLIES$3,200$3,200$3,200$3,200COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Increasesare neededbasedon currentneedof thedepartment. Due to an overall increasein water lines of60,736feet and an increase of 795 new water customers this year, overall needs/expenses have increased within theWater Division of Public Works. This increase in assets is correlated to the work performed by the water team.The additional inventory, along with the aging of our current assets, results in associated ongoing maintenance andrepairs to ensure the Towns property is kept up to date and in good condition. These increases are requested to maintain existing services. Public Works will continue to provide exceptionalservice to our residents. In addition to an increase is Town assets as noted in the Purpose section, the number ofcustomers has also increased approximately 9%.$3,200TOTAL $64,000 $64,000 $64,000N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AExisting services will need to be reduced to conserve funds.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS285
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐02EXP WATERFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEWATER PURCHASES ‐ NTMWDNON‐DISCRETIONARY0RESOURCES REQUESTED$1,091,067FY 20255550 WATER PURCHASES$1,091,067$1,091,067$1,091,067$1,091,067$1,091,067LINE ITEMFY 2021$1,091,067COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To purchase treated water from NTMWD.To continue to provide excellent service to residents. The 2020 rate study was used to provide the cost requested.TOTAL$1,091,067$1,091,067$1,091,067N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AAn increase in budget will be required to purchase additional water. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS286
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEELECTRICAL PANEL REPLACEMENTNON‐DISCRETIONARY0RESOURCES REQUESTED$0FY 20256110 CAPITAL EXPENDITURE$40,000$0$0$0$0LINE ITEMFY 2021$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To replace the outdated electrical panel and update SCADA in the Lakes of Prosper Lift Station. Thecurrentelectricalpanelin thislocationis outdated.We can no longer findreplacementparts. Currently, we areunable to operate the lift station from our centralized point. Staff will be able to complete both projects togetherreducing installation costs. TOTAL$40,000$0$0N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureTown Council Goal 5b Improve Town FacilitiesWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AStaff will continueto operate the lift station from the lift station itself, being inefficientand requiring more staff tobe present during emergencies. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS287
TITLETYPERANKPUBLIC WORKS 200‐50‐03EXP WASTEWATERSUPPLEMENTAL DETAILS ‐ ACTIVEMISCELLANEOUS INCREASES TO BASE BUDGET ‐ WWNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWER$5,000$5,000LINE ITEMFY 2021FY 2022FY 2023FY 20245310 RENTAL EXPENSE$27,000$27,000$27,000$27,000FY 20255115 SALARIES ‐ OVERTIME$5,000$5,000$5,000$4,000$4,000$4,000$27,0005353 OIL/GREASE/INSPECTIONS$1,000$1,000$1,000$1,000$1,000$38,000$4,0005660 CHEMICAL SUPPLIES$1,000$1,000$1,000$1,000$1,0005525 ELECTRICITY$4,000$38,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Increases are neededbased on current need of the department. Due to an overall increase in wastewater lines of50,800 feet and an increase of 796 new wastewater customers this year, overall needs/expenseshave increasedwithintheWastewaterDivisionof PublicWorks. This increase in assets is correlated to the work performed by thewastewater team. The additional inventory, along with the aging of our current assets, results in associatedongoing maintenance and repairs to ensure the Towns property is kept up to date and in good condition. Rentalexpenseswill increase due to projectsneeding smaller equipment, such as a mini excavator. Smaller equipmentisneeded in order to be more efficient and work in more confined spaces. These increases are requested to maintain existing services. Public Works will continue to provide exceptionalservice to our residents. In addition to an increase in Town assets as noted in the Purpose section, the number ofcustomers has also increased approximately 9%.TOTAL$38,000$38,000$38,000N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AExisting services will need to be reduced to conserve funds.SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS288
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION20 WATER/SEWERPUBLIC WORKS200‐50‐03EXP WASTEWATERFY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVESEWER MANAGEMENT FEESNON‐DISCRETIONARY0RESOURCES REQUESTED$422,460FY 20255560 SEWER MANAGEMENT FEES$422,460$422,460$422,460$422,460$422,460LINE ITEMFY 2021$422,460COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?To provide funds for additional growth.The Town will have the ability to continue providing services for additional growth.TOTAL$422,460$422,460$422,460N/ATown Council Goal 1c Provide Efficient and Effective Utilities, Roads and InfrastructureWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AFunds will not be available for the treatment of the additional wastewater. SUMMARIZE NEW POSITIONS IN THIS REQUESTMEETS TOWN COUNCIL GOALS289
TITLETYPERANKN/AFD and PD personnel will not be able to utilize the computer‐aided dispatch (CAD) system.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSN/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$42,910$8,074$8,074$8,074$8,074COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Year over year cost increase for the ICS software platform, additional licenses required for staff enhancement. All PD and FD users will have sufficient licensing to use the ICS platform.FY 20255419 IT LICENSES$42,910$8,074$8,074$8,074$8,074LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEICS LICENSE COST INCREASES ‐ REMOVEDNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGYREMOVED/ REVISED290
TITLETYPERANKN/AStaff will be unable to utilize Adobe Acrobat.SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTSN/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$2,670$1,800$1,800$1,800$1,800COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Add to the Adobe Acrobat license count to accommodate staff increases.Staff will have access to required licensing.FY 20255419 IT LICENSES$2,670$1,800$1,800$1,800$1,800LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVEADOBE ACROBAT LICENSE COUNT INCREASES ‐ REMOVEDNON‐DISCRETIONARY0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐05EXP INFORMATION TECHNOLOGYREMOVED/ REVISED291
TITLETYPERANKN/ANot funding this request would effect criminal cases.SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTSN/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?TOTAL$7,291$12,222$12,222$12,222$12,222COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Police's contract with Axon Enterprise, Inc. for the licensing of evidence storage from our body cameras expiresDecember 31st. A quote for annual renew of the contract from 2021 through 2025 is attached. FY 2021 is lessbecause the current contract includes October, November and December of 2020This software records police officer activity during calls for service which is used in criminal cases.FY 20255419 IT LICENSES$7,291$12,222$12,222$12,222$12,222LINE ITEMFY 2021FY 2022FY 2023FY 2024SUPPLEMENTAL DETAILS ‐ ACTIVECONTRACT RENEWAL‐AXON ENTERPRISE‐BODY CAMERAS ‐ REMOVEDNON‐DISCRETIONARY 0RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALPOLICE100‐20‐01EXP OPERATIONSREMOVED/ REVISED292
Five‐Year Capital Improvement Program
The five‐year CIP is an integral part of the Town’s strategic project planning process related to capital
infrastructure for streets, traffic improvements, parks, Town facilities, water, wastewater and drainage lines.
Future needs are identified to aid the development of operating and capital budgets. Operating budgets are
funded by current revenues, while the capital budgets are funded from various sources, including impact fees,
developer contributions, one‐time uses of surplus fund balance or from debt proceeds. Debt service payments
for the retirement of debts are built into the operating budgets by allocating I&S property taxes and transfers
from other sources. The following pages outline the projected needs for the Town.
293
Total
Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost
01 1836-ST DNT Southbound Frontage Road 17,000,000 17,000,000
02 1511-ST Prosper Trail (Kroger - Coit): (Design)305,000 305,000
03 1511-ST Prosper Trail (Kroger - Coit): (Construction)4,564,055 4,564,055
04 1512-ST First Street (DNT - Coleman): (Design)2,786,567 2,786,567
05 1507-ST West Prosper Road Improvements, Segment D: (Construction)3,404,618 3,404,618
06 1708-ST E-W Collector (Cook Lane - DNT); design done w/ Cook Lane 1,455,000 1,455,000
07 1820-ST First Street/DNT Intersection Improvements: (Design)137,000 137,000
08 1820-ST First Street/DNT Intersection Improvements: (Construction)1,250,000 1,250,000
09 1823-ST Victory Way (Coleman - Frontier) - 2 lanes: (Design)300,000 300,000
10 1823-ST Victory Way (Coleman - Frontier) - 2 lanes: (Construction)2,200,000 2,200,000
11 1709-ST Prosper Trail (Coit - Custer) - 4 lanes: (Design)810,000 810,000
12 2008-ST Prosper Trail (Coit - Custer) - 2 lanes: (Construction)6,300,000 6,300,000
13 1825-ST Coleman (Rogers MS - Turn Lane): (Design & Construction)375,000 375,000
14 1819-ST Coleman Street (at Prosper HS): (Design & Construction)790,000 790,000
15 1923-ST Fishtrap (Segments 1, 4); (Elem to DNT) schematic: (Design)778,900 778,900
16 2009-ST Fishtrap, Segment 1 (Teel - Middle School): (Construction)1,470,000 1,470,000
17 1932-ST Coit Road and US 380 (SB Right Turn Lane): (Design)6,300 6,300
18 1932-ST Coit Road and US 380 (SB Right Turn Lane): (Construction)125,000 125,000
19 1830-ST Prosper Trail/DNT Intersection Improvements: (Design)88,000 88,000
20 1830-ST Prosper Trail/DNT Intersection Improvements: (Construction)2,000,000 2,000,000
21 1824-ST Fishtrap (Teel Intersection Improvements): (Design)150,000 150,000
22 1824-ST Fishtrap (Teel Intersection Improvements): (Construction)1,400,000 1,400,000
23 1708-ST Cook Lane (First - End): (Design)150,000 150,000
24 1708-ST Cook Lane (First - End): (Construction)3,500,000 3,500,000
25 2014-ST First Street (Coit - Custer) - 4 lanes: (Design)1,000,000 1,000,000
26 2010-ST Fishtrap (Teel - Gee Road): (Design)400,000 400,000
27 2011-ST Gee Road (Fishtrap - Windsong Retail): (Design)250,000 250,000
28 2012-ST Fishtrap (Elem - DNT) - 4 lanes: (Design)900,000 900,000
29 1710-ST Coit Road (First - Frontier) - 4 lanes: (Design)1,289,900 1,289,900
30 2013-ST Teel (US 380 Intersection Improvements): (Design)100,000 100,000
31 1307-ST Frontier Parkway (BNSF Overpass)3,650,000 29,912,496 33,562,496
32 1805-ST FM 2478 (US 380 - FM 1461)391,869 57,000,000 57,391,869
33 1934-ST DNT Overpass at US380 80,970,000 9,030,000 90,000,000
34 2017-ST Fishtrap, Segment 4 (Middle - Elem) - 4 lanes: (Construction)2,750,000 2,750,000
35 1936-ST US 380 (US 377 - Denton County Line)178,105,000 178,105,000
36 1938-ST FM 1461 (SH 289 - CR 165)175,000 175,000 175,000 45,190,870 45,715,870
37 1933-ST Fishtrap (Segment 2) - PISD reimbursement 1,164,000 1,164,000
38 1937-ST DNT Main Lane (US 380 - FM 428)35,000,000 315,000,000 350,000,000
140,297,209 267,942,496 45,369,000 175,000 360,190,870 0 0 813,974,575
Design 9,451,6670000009,451,667
Construction 27,914,055 32,662,496 1,164,000000061,740,551
Design & Construction 102,931,487 235,280,000 44,205,000 175,000 360,190,870 0 0 742,782,357
Land/Easements 0000000 0
Total
Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost
01 1929-ST BNSF Quiet Zone First/Fifth 145,000 145,000
02 1909-TR Traffic Signal - Coit Rd & First Street: (Construction)306,299 306,299
03 1939-TR Traffic Signal - DNT & Frontier: (Collin County) 400,000 400,000
04 1940-TR Traffic Signal - DNT & Prosper Trail: (Collin County) 400,000 400,000
05 1928-TR Traffic Signal - Fishtrap & Teel Parkway: (Design)34,100 34,100
06 1928-TR Traffic Signal - Fishtrap & Teel Parkway: (Construction)400,000 400,000
07 2004-TR Traffic Signal - Fishtrap & Gee Road: (Design)50,000 50,000
08 2004-TR Traffic Signal - Fishtrap & Gee Road: (Construction)250,000 250,000
09 2007-TR Traffic Signal - SH 289 & Lovers Lane (TIRZ #1)300,000 300,000
10 2005-TR Traffic Signal - Coit Rd & Richland: (Design)50,000 50,000
11 2005-TR Traffic Signal - Coit Rd & Richland: (Construction)410,000 410,000
12 2101-TR Traffic Signal - Fishtrap & Artesia Boulevard: (Design)50,000 50,000
13 2101-TR Traffic Signal - Fishtrap & Artesia Boulevard: (Construction)425,000 425,000
14 1935-TR Traffic Signal - FM 1385 & Fishtrap: (TxDOT)250,000 250,000
15 Traffic Signal - FM 2478 (Custer Rd) & First Street: (TxDOT)500,000 500,000
16 Traffic Signal - First Street & La Cima: (Design)50,000 50,000
17 Traffic Signal - First Street & La Cima: (Construction)400,000 400,000
18 Traffic Signal - First Street & Coleman: (Design)50,000 50,000
19 Traffic Signal - First Street & Coleman: (Construction)425,000 425,000
2,745,399 725,000 950,000 475,0000004,895,399
Design 134,100 50,000 50,000 50,000000284,100
Construction 1,511,299 425,000 400,000 425,0000002,761,299
Design & Construction 1,100,000 250,000 500,00000001,850,000
Land/Easements 0000000 0
Subtotal
Traffic ProjectsIndexStreet Projects
Summary of Capital Improvement Program - 09/08 ADOPTED
General Fund Projects
Subtotal Index294
Issued Debt Unissued Debt Unissued Debt Issued
Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030
17,000,000 X 01
305,000 A 02
4,465,846 A,D,K 98,209 03
2,439,915 A,D 346,652 04
3,404,618 05
1,375,000 A 80,000 06
137,000 D 07
1,250,000 A 08
250,000 D 50,000 09
2,200,000 10
810,000 A 11
1,250,000 D 300,000 4,750,000 4,750,000 12
375,000 D 13
790,000 C, K 14
778,900 D 15
280,000 1,190,000 1,190,000 16
6,300 A,D 17
35,000 A 90,000 18
88,000 A,D 19
400,000 1,600,000 1,600,000 20
150,000 D 21
1,400,000 22
150,000 A 23
600,000 2,900,000 2,900,000 24
1,000,000 1,000,000 25
400,000 C 26
250,000 C 27
300,000 A,D,K 600,000 600,000 28
1,289,900 A,X 29
100,000 A,K 30
27,812,496 A,X 0 5,750,000 5,750,000 31
57,391,869 A,K,X 32
83,970,000 D,J,X 6,030,000 6,030,000 33
2,750,000 2,750,000 34
178,105,000 D,X 35
45,715,870 A,X 36
1,164,000 1,164,000 37
350,000,000 X 38
776,991,096 9,249,479 0 27,734,000 12,040,000 8,500,000 7,194,0000000
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030
145,000 D 01
306,299 A,D 02
400,000 X 03
400,000 X 04
34,100 A 05
400,000 A 06
50,000 A 07
250,000 A 08
300,000 H 09
50,000 A 10
410,000 A 11
50,000 A,C 12
425,000 A,C `13
250,000 X 14
500,000 X 15
50,000 A 16
400,000 A 17
50,000 A 18
425,000 A 19
4,895,399 0 0 0 0000000
Unissued Debt Schedule
Unissued Debt Schedule IndexIndexFunding Sources
Other
Sources
Funding Sources
01
295
Total
Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost
Neighborhood Park
01 Town Hall Open Space Park: (Design) 55,000 55,000
02 Tanners Mill Park: (Construction) 468,000 468,000
03 Star Trail Park #2 (7.5 Acres / No Lights): (Construction) 535,000 535,000
04 Windsong Ranch Park #2 (7.5 Acres / No Lights): (Design) 30,000 30,000
05 Windsong Ranch Park #2 (7.5 Acres / No Lights): (Construction) 230,000 230,000
06 Lakewood Preserve (22 Acres / Lights): Construction) 423,000 544,500 967,500
07 1802-PK Hays Park (2 Acres / No Lights): (Design ) 85,000 85,000
08 1802-PK Hays Park (2 Acres / No Lights): (Construction) 375,000 375,000
09 Pecan Grove Phase 2 (21.5 Acres / No Lights) (basketball, pavilion,
parking, security lighting): (Design) 67,500 67,500
10 Pecan Grove Phase 2 (21.5 Acres / No Lights) (basketball, pavilion,
parking, security lighting): (Construction) 575,000 575,000
11 Prairie Park (6.7 Acres / No Lights) 300,000 300,000 600,000
Trails
12 1801-PK Whitley Place H&B Trail Extension: (Design)70,000 70,000
13 1910-PK Hike and Bike Master Plan: (Design)68,000 68,000
14 Star Trail H&B Trail Phases 1, 2, 3, and 4: (Construction)200,000 200,000
15 1926-PK Whitley Place H&B Trail (OH Easement): (Design)10,000 10,000
16 1926-PK Whitley Place H&B Trail (OH Easement): (Construction)270,000 270,000
17 1801-PK Whitley Place H&B Trail Extension: (Construction)680,000 680,000
18 Windsong H&B Trail Ph 3C,5,6A, 6B, 7, 8, and 9: (Design)40,000 40,000
19 Windsong H&B Trail Ph 3C,5,6A, 6B, 7, 8, and 9: (Construction)1,351,572 435,000 495,000 2,281,572
Community Park
20 Frontier Park Storage: (Design & Construction) 147,927 147,927
Medians
21 1723-PK State Highway 289 Gateway Monument 474,752 474,752
22 1818-PK Additional Turf Irrigation SH 289 80,000 80,000
23 1813-PK SH 289/US 380 Green Ribbon Landscape Irrigation 809,250 809,250
24 2018-PK Coleman Street Median Landscaping (Talon - Victory): (Design)30,000 30,000
25 2018-PK Coleman Street Median Landscaping (Talon - Victory): (Construction) 320,000 320,000
26 1922-PK Downtown Monument (Broadway/Preston): (Design)16,000 75,000 91,000
27 1922-PK Downtown Monument (Broadway/Preston): (Construction)380,000 380,000
6,461,001 2,684,500 795,00000009,940,501
Design 401,500 145,00000000546,500
Construction 5,911,574 2,539,500 795,00000009,246,074
Design & Construction 147,927000000147,927
Land/Easements 0000000 0
Total
Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost
01 1713-FC Police Station and Dispatch - Professional Services 1,644,696 1,644,696
02 1904-FC Police Station and Dispatch - Development Costs 550,000 550,000
03 1905-FC Police Station and Dispatch - Construction 12,645,804 12,645,804
04 1906-FC Police Station and Dispatch - Furniture, Fixtures, and Equipment 1,165,000 1,165,000
05 2102-FC Westside Radio Tower for Communications 500,000 500,000
16,005,500 500,0000000016,505,500
Design 2,194,6960000002,194,696
Construction 13,810,80400000013,810,804
Design & Construction 0 500,00000000500,000
Land/Easements 0000000 0
165,509,109 271,851,996 47,114,000 650,000 360,190,870 0 0 845,315,975
Design 12,181,963 195,000 50,000 50,00000012,476,963
Construction 49,147,732 35,626,996 2,359,000 425,00000087,558,728
Design & Construction 104,179,414 236,030,000 44,705,000 175,000 360,190,870 0 0 745,280,284
Land/Easements 0000000 0
Total
Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost
01 1902-WA Custer Road Meter Station and WL Relocations: (Design)359,225 359,225
02 1902-WA Custer Road Meter Station and WL Relocations: (Land/Easements)53,244 53,244
03 1902-WA Custer Road Meter Station and WL Relocations: (Construction)3,454,363 3,454,363
04 1715-WA Fishtrap 2.5 MG Elevated Storage Tank: (Design)325,700 325,700
05 1715-WA Fishtrap 2.5 MG Elevated Storage Tank: (Construction)6,108,000 6,108,000
06 1716-WA LPP Water Line Phase 1a & 1b: (Design)829,850 829,850
07 1716-WA LPP Water Line Phase 1a & 1b: (Construction)10,658,200 10,658,200
08 1716-WA LPP Water Line Phase 1 Easement Costs 1,691,500 1,691,500
09 1501-WA LPP Pump Station and LPP WL Phase 2: (Design)1,585,100 1,585,100
10 1501-WA LPP Pump Station and LPP WL Phase 2: (Construction)15,200,000 15,200,000
11 1810-WA LPP Water Line Phase 2 Easement Costs 1,000,000 1,000,000
12 1708-WA E-W Collector (Cook Lane - DNT) Water Line: (Construction)295,775 295,775
13 1708-WA Cook Lane (First - End): (Construction)400,000 400,000
14 LPP Future Expansion (2026): (Design)1,400,000 1,400,000
15 LPP Future Expansion (2026): (Construction)12,600,000 12,600,000
16 1930-WA Broadway (Parvin-Craig): (Construction) 150,000 150,000
25,910,957 1,000,000 15,200,00000014,000,000 56,110,957
Design 3,099,875000001,400,000 4,499,875
Construction 21,066,338 0 15,200,00000012,600,000 48,866,338
Design & Construction 0000000 0
Land/Easements 1,744,744 1,000,000000002,744,744
Subtotal
Grand Total General Fund
Subtotal
Summary of Capital Improvement Program - 09/08 ADOPTED
General Fund Projects
Summary of Capital Improvement Program - 09/08 ADOPTED
Enterprise Fund Projects
Index Subtotal
Water ProjectsIndexPark Projects
IndexFacility Projects
296
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030
55,000 D 01
468,000 C 02
535,000 C 03
30,000 C 04
230,000 C 05
967,500 C 06
85,000 G 07
375,000 G 08
500 G 67,000 09
575,000 G 10
600,000 C 11
70,000 G 12
68,000 D 13
200,000 C 14
10,000 15
270,000 16
500,000 G 180,000 17
40,000 C 18
2,281,572 C 19
147,927 D 20
474,752 D 21
80,000 D 22
809,250 B,D 23
30,000 A 24
320,000 A 25
91,000 D 26
380,000 D,K 27
9,413,501 527,000 0 0 0000000
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030
31,293 D 1,613,403 01
550,000 02
1,435,000 D 11,210,804 03
1,165,000 D 04
500,000 500,000 05
2,631,293 13,374,207 0 500,000 0 500,00000000
793,931,289 23,150,686 0 28,234,000 12,040,000 9,000,000 7,194,0000000
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030
359,225 E 01
53,244 E 02
3,454,363 E 03
325,700 A 04
3,143,000 A 2,965,000 05
829,850 A 06
175,000 A 10,483,200 07
0 A 1,691,500 08
277,081 A 1,308,019 09
4,000,000 A 11,200,000 5,600,000 5,600,000 10
1,000,000 A 11
289,750 E 6,025 12
400,000 E 13
1,400,000 1,400,000 14
12,600,000 12,600,000 15
150,000 E 16
14,457,213 16,453,744 0 25,200,000 0 0 5,600,000 5,600,000 0 0 14,000,000
Funding Sources
Funding Sources
Funding Sources
Unissued Debt Schedule
Unissued Debt Schedule
Unissued Debt Schedule IndexIndexIndex02
297
Total
Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost
01 1903-WW Church / Parvin Wastewater Reconstruction: (Construction)100,000 100,000
02 2103-WW Doe Branch Parallel Interceptor (2021): (Design)500,000 500,000
03 2103-WW Doe Branch Parallel Interceptor (2021): (Construction)4,500,000 4,500,000
04 Doe Branch, Phase 3 WWTP (2025): (Design)1,450,000 0 1,450,000
05 Doe Branch, Phase 3 WWTP (2025): (Construction)13,050,000 13,050,000
100,000 0 5,000,000 14,500,00000019,600,000
Design 0 0 500,000 1,450,0000001,950,000
Construction 100,000 0 4,500,000 13,050,00000017,650,000
Design & Construction 0000000 0
Land/Easements 0000000 0
Total
Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost
01 1614-DR Coleman Street Channel Improvements: (Construction)400,000 400,000
02 1613-DR Old Town Drainage - Church & Parvin: (Design)40,000 40,000
03 1613-DR Old Town Drainage - Church & Parvin: (Construction)460,000 215,000 675,000
04 1718-DR Old Town Regional Retention - Broadway: (Design)25,000 25,000
05 1718-DR Old Town Regional Retention - Broadway: (Construction)616,686 616,686
06 2024-DR Old Town Regional Retention Pond #2 385,000 385,000
07 2003-DR Frontier Park/Preston Lakes Drainage: (Design)100,000 100,000
08 2003-DR Frontier Park/Preston Lakes Drainage: (Construction)985,000 985,000
1,241,686 1,000,000 985,00000003,226,686
Design 165,000000000165,000
Construction 1,076,686 615,000 985,00000002,676,686
Design & Construction 0000000 0
Land/Easements 0 385,00000000385,000
27,252,643 2,000,000 21,185,000 14,500,000 0 0 14,000,000 78,937,643
Design 3,264,875 0 500,000 1,450,000 0 0 1,400,000 6,614,875
Construction 22,243,024 615,000 20,685,000 13,050,000 0 0 12,600,000 69,193,024
Design & Construction 0000000 0
Land/Easements 1,744,744 1,385,000000003,129,744
Total
Prior Years 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030 Cost
165,509,109 271,851,996 47,114,000 650,000 360,190,870 0 0 845,315,975
27,252,643 2,000,000 21,185,000 14,500,000 0 0 14,000,000 78,937,643
192,761,752 273,851,996 68,299,000 15,150,000 360,190,870 0 14,000,000 924,253,618
Design 15,446,838 195,000 550,000 1,500,000 0 0 1,400,000 19,091,838
Construction 71,390,756 36,241,996 23,044,000 13,475,000 0 0 12,600,000 156,751,752
Design & Construction 104,179,414 236,030,000 44,705,000 175,000 360,190,870 0 0 745,280,284
Land/Easements 1,744,744 1,385,000000003,129,744
Description Codes - Other Sources
A Impact Fees D General Fund G
Park
Development
Fund
K Escrows
B Grant and
Interlocal Funds E
Water /
Wastewater
Fund
HTIRZ #1 X
Non-Cash
Contributions
C Developer
Agreements F Stormwater
Drainage Fund JTIRZ #2 Z
Other Sources
(See Detail)
Grand Total Capital Improvement Program
Summary of Capital Improvement Program - 09/08 ADOPTEDIndexIndex
Capital Improvement Program Summary
Enterprise Funds
Subtotal
Capital Improvement Program Summary
Subtotal
Grand Total Enterprise Funds
Wastewater Projects
Drainage Projects
General Fund
298
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030
100,000 E 01
500,000 02
1,000,000 3,500,000 3,500,000 03
1,450,000 E 0 04
13,050,000 13,050,000 05
3,050,000 0 0 16,550,000 0 0 3,500,000 13,050,000 0 0 0
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030
(0) 400,000 400,000 01
40,000 F 02
460,000 215,000 03
25,000 0 04
616,686 215,000 05
385,000 385,000 06
100,000 F 07
985,000 985,000 08
140,000 1,101,686 0 1,985,000 0 1,000,000 985,0000000
17,647,213 17,555,430 0 43,735,000 0 1,000,000 10,085,000 18,650,000 0 0 14,000,000
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 2025-2030
793,931,289 23,150,686 0 28,234,000 12,040,000 9,000,000 7,194,0000000
17,647,213 17,555,430 0 43,735,000 0 1,000,000 10,085,000 18,650,000 0 0 14,000,000
811,578,502 40,706,116 0 71,969,000 12,040,000 10,000,000 17,279,000 18,650,000 0 0 14,000,000
Funding Sources
Funding Sources
Funding Sources
Unissued Debt Schedule
Unissued Debt Schedule
03
Unissued Debt Schedule IndexIndex299
PROJECT
Prior Year
Expenditures
Current Year
Expenditures
Future Planned
Expenditures
Total Planned
Expenditures
1307‐ST Frontier Parkway (BNSF Overpass)3,650,000 5,750,000 ‐ 9,400,000
2017‐ST Fishtrap, Segment 4 (Middle‐Elem) 4 Lanes ‐ 2,750,000 ‐ 2,750,000
Street Projects 3,650,000 8,500,000 ‐ 12,150,000
2101‐TR Traffic Signal ‐ Fishtrap & Artesia ‐ 475,000 ‐ 475,000
Traffic Projects ‐ 475,000 ‐ 475,000
1922‐PK Downtown Monument 16,000 455,000 ‐ 471,000
2015‐PK Pecan Grove Park 67,500 575,000 ‐ 642,500
Park Projects 83,500 1,030,000 ‐ 1,113,500
2102‐FC Westside Radio Towner for Communications ‐ 500,000 ‐ 500,000
Facility Projects ‐ 500,000 ‐ 500,000
1810‐WA LPP Water Line Phase 2 Easement Costs ‐ 1,000,000 ‐ 1,000,000
Water & Wastewater Projects ‐ 1,000,000 ‐ 1,000,000
500,000 215,000 ‐ 715,000
‐ 400,000 ‐ 400,000
1613‐DR Old Town Drainage Church and Parvin (Design)
1614‐DR Old Town Drainage Church and Parvin (Construction)
2024‐DR Old Town Regional Retention Pond ‐ 385,000 ‐ 385,000
Drainage Projects 500,000 1,000,000 ‐ 1,500,000
Capital Projects Summary
Summary of Project Expenditures
300
ARTICLE VII
SECTION 7.01 Fiscal Year
The fiscal year of the Town shall begin on the first day of October and end on the last day of September on
the next succeeding year. Such fiscal year shall also constitute the budget and accounting year.
SECTION 7.02 Submission of Budget and Budget Message
On or before the fifteenth (15th) day of August of the fiscal year, the Town Manager shall submit to the Town
Council a budget for the ensuing fiscal year and an accompanying budget message.
SECTION 7.03 Budget Message
The Town Manager's message shall explain the budget both in fiscal terms and in terms of the work
programs. It shall outline the proposed financial policies of the Town for the ensuing fiscal year, describe the
important features of the budget, indicate any major changes from the current year in financial policies,
expenditures, and revenues together with the reasons for such changes, summarize the Town's debt position
and include such other material as the Town Manager deems desirable.
SECTION 7.04 Budget a Public Record
The budget and all supporting schedules shall be filed with the person performing the duties of Town
Secretary when submitted to the Town Council and shall be open to public inspection by anyone interested.
SECTION 7.05 Public Hearing on Budget
At the Town Council meeting when the budget is submitted, the Town Council shall name the date and place
of a public hearing, which shall be scheduled and published in accordance with the requirements of Chapter
102, Local Government Code, as amended. At this hearing, interested citizens may express their opinions
concerning items of expenditures, giving their reasons for wishing to increase or decrease any items of
expense.
SECTION 7.06 Proceeding on Adoption of Budget
After public hearing, the Town Council shall analyze the budget, making any additions or deletions which
they feel appropriate, and shall, prior to the beginning of the next fiscal year, adopt the budget by the
affirmative vote of a majority of the full membership of the Town Council. Should the Town Council take no
final action on or prior to such day, the current budget shall be in force on a month-to-month basis until a new
budget is adopted.
SECTION 7.07 Budget, Appropriation and Amount to be Raised by Taxation
On final adoption, the budget shall be in effect for the budget year. Final adoption of the budget by the Town
Council shall constitute the official appropriations as proposed by expenditures for the current year and shall
constitute the basis of official levy of the property tax as the amount of tax to be assessed and collected for
the corresponding tax year. Estimated expenditures will in no case exceed proposed revenue plus the
undesignated fund balance from the previous fiscal year. Unused appropriations may be transferred to any
item required for the same general purpose.
Charter ArƟcle VII - Financial Procedure SecƟons
As Revised May 6, 2017
Financial Procedures
301
Charter ArƟcle VII - Financial Procedure SecƟons
As Revised May 6, 2017
SECTION 7.08 Contingent Reserve
Provision shall be made in the annual budget maintaining a contingency reserve fund balance designation in
an amount not less than twenty percent (20%) of the total general fund expenditures, to be used in case of
unforeseen items of expenditure or revenue shortfalls. This shall apply to current operating expenses and shall
not overlap with any other amount of reserves maintained by the Town. Such contingency reserve
appropriation shall be under the control of the Town Manager and distributed by him or her only in the event
of an emergency or after supplemental appropriation by the Town Council. The proceeds of the contingency
reserves shall be disbursed only by transfer to departmental appropriation, the spending of which shall be
charged to the departments or activities for which the appropriations are made.
SECTION 7.09 Amending the Budget
Under conditions which may arise and which could not reasonably have been foreseen in the normal process
of planning the budget, the Town Council may, by the affirmative vote of a majority of the full membership
of the Town Council, amend or change the budget to provide for any additional expense in which the general
welfare of the citizenry is involved. These amendments shall be by ordinance, and shall become an
attachment to the original budget.
SECTION 7.10 Certification; Copies Made Available
A copy of the budget, as finally adopted, shall be filed with the person performing the duties of Town
Secretary and such other places required by state law or as the Town Council shall designate. The final
budget shall be printed or otherwise reproduced and sufficient copies shall be made available for the use of all
offices, agencies, and for the use of interested persons and civic organizations.
SECTION 7.11 Capital Program
The Town Manager shall submit a five-year (5-year) capital program as an attachment to the annual budget.
The program as submitted shall include:
(1) A clear general summary of its contents;
(2) A list of all capital improvements which are proposed to be undertaken during the five (5)
fiscal years succeeding the budget year, with appropriate supporting information as to the
necessity for such improvements;
(3) Cost estimates, method of financing, and recommended time schedules for each
improvement; and
(4) The estimated annual cost of operating and maintaining the facilities to be constructed
or acquired.
The above information may be revised and extended each year with regard to capital improvements still
pending or in process of construction or acquisition. The Capital program will be updated and presented to
the Town Council annually.
SECTION 7.12 Defect Shall Not Invalidate the Tax Levy
Errors or defects in the form or preparation of the budget or the failure to perform any procedural
requirements shall not nullify the tax levy or the tax rate.
302
Charter ArƟcle VII - Financial Procedure SecƟons
As Revised May 6, 2017
SECTION 7.13 Lapse of Appropriations
Every appropriation, except an appropriation for a capital expenditure, shall lapse at the close of the fiscal
year to the extent that it has not been expended or encumbered. An appropriation for a capital expenditure
shall continue in force until the purpose for which it was made had been accomplished or abandoned. The
purpose of any such appropriation shall be deemed abandoned if three (3) years pass without any
disbursement from or encumbrance of the appropriation. Any funds not expended, disbursed or encumbered
shall be deemed excess funds.
SECTION 7.14 Borrowing
The Town shall have the power to borrow money on the credit of the Town and also to issue or incur bonds
and other evidences of indebtedness, and such powers may be exercised to finance public improvements or
for any other public purpose not prohibited by the Constitution and the laws of the State of Texas, and the
Town may issue refunding bonds to refund outstanding bonds and other evidences of indebtedness of the
Town previously issued or incurred. All such bonds and other evidences of indebtedness shall be issued in
conformity with the laws of the State of Texas and may be secured by or paid, in whole or in part, from ad
valorem tax revenues, revenues derived from other taxing powers of the Town, revenues derived by the Town
from any fee or service charge, including revenues derived from the operations of any public utilities, utility
systems, recreational facilities or any other municipal function to the extent not prohibited by the Constitution
and laws of the State of Texas. Such bonds or evidences of indebtedness may be a charge upon and payable
from the properties, or interest therein pledged, or the income therefrom, or both to the extent not prohibited
by the Constitution or laws of the State of Texas. The proceeds of bonds or other evidences of indebtedness
issued or incurred by the Town shall be used only for the purpose for which the bonds or other indebtedness
was issued or incurred.
SECTION 7.15 Purchasing
(1) The Town Council may by ordinance, give the Town Manager general authority to
contract for expenditure without further approval of the Town Council for all budgeted
items not exceeding limits set by the Town Council within the ordinance.
(2) All contracts for expenditures or purchases involving more than the limits must be
expressly approved in advance by the Town Council. All contracts or purchases involving
more than the limits set by the Town Council shall be awarded by the Town Council in
accordance with state law.
(3) Emergency contracts as authorized by law and this Charter may be negotiated by the
Town Council or Town Manager if given authority by the Town Council, without
competitive bidding, and in accordance with State law. Such emergency may be declared
by the Town Manager and approved by the Town Council or declared by the Town
Council.
303
Charter ArƟcle VII - Financial Procedure SecƟons
As Revised May 6, 2017
SECTION 7.16 Administration of Budget
(1) No payment shall be made or obligation incurred against any allotment or appropriation
except in accordance with appropriations duly made, unless the Town Manager, or the
Town Manager's designee, first certifies that there is a sufficient unencumbered balance
in such allotment or appropriation and that sufficient funds therefrom are or will be
available to cover the claim or meet the obligation when it becomes due and payable.
(2) Any authorization of payment or incurring of obligation in violation of the provisions of this
Charter shall be void and any payment so made illegal. Such action shall be cause for
removal of any officer who knowingly authorized or made such payment or incurred
such payment or obligation, and the officer shall also be liable to the Town for any amount
so paid.
(3) This prohibition shall not be construed to prevent the making or authorizing of payments,
or making of contracts for capital improvements to be financed wholly or partly by the
pledge of taxes, the issuance of bonds, time warrants, certificates of indebtedness, or
certificates of obligation, or to prevent the making of any contract or lease providing
for payments beyond the end of the fiscal year, providing that such action is made or
approved by ordinance.
(4) The Town Manager shall submit to the Town Council each month a report covering the
revenues and expenditures of the Town in such a form as requested by the Town Council.
SECTION 7.17 Depository
All monies received by any person, department or agency of the Town for or in connection with the affairs of
the Town shall be deposited promptly in the Town depository or depositories. The Town depositories shall be
designated by the Town Council in accordance with such regulations and subject to the requirements as to
security for deposits and interest thereon as may be established by ordinance and law. Procedures for
withdrawal of money or the disbursement of funds from the Town depositories shall be prescribed by
ordinance.
SECTION 7.18 Independent Audit
At the close of each fiscal year, and at such other times as may be deemed necessary, the Town Council shall
call for an independent audit to be made of all accounts of the Town by a certified public accountant. No
more than five (5) consecutive annual audits shall be completed by the same firm. The certified public
accountant selected shall have no personal interest, directly or indirectly, in the financial affairs of the Town
or any of its officers. The report of audit, with the auditor's recommendations will be made to the Town
Council. Upon completion of the audit, the Independent Auditor's Report and Annual Financial Report shall
be published on the Town's website and copies of the audit placed on file in the office of the person
performing the duties of Town Secretary, as a public record.
304
Charter ArƟcle VII - Financial Procedure SecƟons
As Revised May 6, 2017
SECTION 7.19 Power to Tax
(1) The Town shall have the power to levy, assess and collect taxes of every character and
type for any municipal purpose not prohibited by the Constitution and laws of the State
of Texas as now written or hereafter amended.
(2) The Town shall have the power to grant tax exemptions in accordance with the laws of
the State of Texas.
SECTION 7.20 Office of Tax Collector
There shall be an office of taxation to collect taxes, the head of which shall be the Town Tax Collector. The
Town Council may contract for such services.
SECTION 7.21 Taxes; When Due and Payable
(1) All taxes due in the Town shall be payable at the office of the Town Tax Collector, or at
such location or locations as may be designated be the Town Council, and may be paid at
any time after the tax rolls for the year have been completed and approved. Taxes for
each year shall be paid before February 1 of the next succeeding year, and all such taxes
not paid prior to that date shall be deemed delinquent, and shall be subject to penalty and
interest as the Town Council shall provide by ordinance. The Town Council may provide
discounts for the payment of taxes prior to January 1 in an amount not to exceed those
authorized by the laws of the State of Texas.
(2) Failure to levy and assess taxes through omission in preparing the appraisal rolls shall not
relieve the person, firm or corporation so omitted from obligation to pay such current or
past due taxes as shown to be payable by recheck of the rolls and receipts for the years
in question, omitting penalty and interest.
SECTION 7.22 Tax Liens, Liabilities and Suits
(1) All taxable property located in the Town on January 1 of each year shall stand charged
from that date with a special lien in favor of the Town for taxes due. All persons
purchasing any such property on or after January 1 in any year shall take the property
subject to the liens provided above. In addition to the liens herein provided, on
January 1 of any year, the owner of property subject to taxation by the Town shall
be personally liable for the taxes due for that year.
(2) The Town shall have the power to sue for and recover personal judgement for taxes
without foreclosure, or to foreclose its lien or liens, or to recover both personal judgement
and foreclosure. In any such suit where it appears that the description of any property in
the Town appraisal rolls is insufficient to identify such property, the Town shall have the
right to plead a good description of the property to be assessed, to prove the same, and to
have its judgement foreclosing the tax lien or for personal judgement against the owners
for such taxes.
305
306
307
308
309
310
311
312
313
314
315
Chapter 15, Page 1 Adopted June 2017
TOWN OF PROSPER
ADMINISTRATIVE REGULATIONS
CHAPTER 15: DEBT MANAGEMENT POLICY
SECTION 15.01: PURPOSE AND OVERVIEW
The Town of Prosper recognizes that the foundation of any well-managed debt program is a comprehensive debt management and post issuance policy outlining the parameters for issuing new debt and managing the existing debt portfolio; identifying the types and amounts of permissible debt; providing guidance to decision makers regarding the purposes for which debt may be issued; and verifying that the IRS regulations regarding post issuance compliance are met to preserve the tax-exempt status of the Town’s bonds.
Adherence to a debt management policy helps ensure that the Town maintains the current or an improved bond rating in order to minimize borrowing costs and preserve access to credit. The Town’s Debt Management Policy (“the Debt Policy”) provides guidance for staff to:
1. Ensure high quality debt management decisions; 2. Ensure support for debt issuances both internally and externally; 3. Impose order and discipline in the debt issuance process; 4. Promote consistency and continuity in the decision making process; 5. Ensure that the debt management decisions are viewed positively by rating agencies, investment community and taxpayers; and 6. Demonstrate a commitment to long-term financial planning objectives.
SECTION 15.02 : SCOPE This Policy applies to all debt instruments issued by the Town regardless of the funding source. Funding sources can be derived from, and debt secured by, ad valorem taxes, general Town revenues, enterprise fund revenues or any other identifiable source of revenue that may be identified for appropriate pledging for bonded indebtedness.
SECTION 15.03 : OBJECTIVES
316
Chapter 15, Page 2 Adopted June 2017
The primary objective of this Policy is to ensure that the Town establishes and maintains a solid position with respect to its debt service and bond proceed funds and that proceeds from long-term debt will not be used for current operations but rather for capital improvements, and related expenses, and other long-term assets in accordance with state law and Town ordinances. The Town will seek all possible federal and state reimbursement for mandated projects and/or programs. The Town will pursue a balanced relationship between issuing debt and pay-as-you-go financing as dictated by prevailing economic factors and as directed by the Town Council. Other objectives include: 1. Bonds shall be paid back within a period not to exceed, and preferably sooner than, the expected useful life of the capital project; 2. Decisions shall be made based on a number of factors and will be evaluated against long-term goals rather than a short-term fix; and 3. Debt service and bond proceed funds shall be managed and invested in accordance with all federal, state and local laws and in conjunction with the Tax Compliance Certificate of each bond issue to assure availability to cover project costs and debt service payments when due.
SECTION 15.04 : IMPLEMENTATION
The Policy requires: 1. Payment of principal and interest on all outstanding debt in full and timely manner; 2. Incurrence of debt for those purposes permissible under State law and the home-rule charter of the Town; 3. Development, approval and financing of capital improvements in accordance with Town Code and the capital improvement budgeting process; 4. Structuring of principal and interest retirement schedules to: 1) achieve a low borrowing cost for the Town, 2) accommodate the debt service payments of existing debt, and 3) respond to perceptions of market demand. Shorter maturities shall always be encouraged to demonstrate to rating agencies that debt is being retired at a sufficiently rapid pace; 5. Selection of a method of sale that shall maximize the financial benefit to the Town; 6. Effective communication with bond rating agencies to ensure complete and clear understanding of the credit worthiness of the Town; and 7. Full, complete, and accurate disclosure of financial conditions and operating results in every financial report, bond prospectus and Annual Information Statement ("AIS"). All reports shall
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conform to guidelines issued by the Government Finance Officers Association ("GFOA"), Securities and Exchange Commission ("SEC"), and the Internal Revenue Service (IRS) to meet the disclosure needs of rating agencies, underwriters, investors, and taxpayers.
SECTION 15.05 : STRUCTURE OF DEBT
Debt service shall be structured to the greatest extent possible to: 1. Target projected cash flows and pledged revenues; 2. Minimize the impact on future tax levies; 3. Target a consistent and as rapid as feasible payment of principal; 4. Maintain a level overall annual debt service payment structure; and 5. Target the equal or the lesser of the useful life of the asset being financed, or the maximum legal maturity for the obligations issued to finance the acquisition and construction of the asset.
A. Fixed Interest versus Variable Interest
The Town generally issues fixed rate bonds primarily to protect the Town against interest rate risk. The Town has the option to issue variable rate bonds if market conditions warrant and Council approves it.
B. Other Considerations
Bonds are generally issued such that: 1. The average life is 20 years or less for general obligation bonds and revenue bonds, the Town may choose a longer term for revenue bonds for projects whose lives are greater than 20 years. 2. Debt service interest is paid in the first fiscal year after a bond sale, and principal is targeted to commence no later than the second fiscal year after the debt is issued. However, the Town may defer principal for a longer period of time in order to maintain a specific I&S tax rate or a certain level of debt service. 3. Call provisions for bond issues shall be made as short as possible consistent with the lowest interest cost to the Town. The targeted maximum length to call is 10 years. However, the Town may opt for a call date longer than 10 years in order to achieve the necessary goals of the particular issue.
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SECTION 15.06 : FINANCING ALTERNATIVES
The Town shall develop a level of cash and debt funded capital improvement projects that provide the citizens with the desired amount of Town services at the lowest cost. Town staff shall assess all financial alternatives for funding capital improvements prior to issuing debt. Long-term general obligation debt, including certificates of obligation, or revenue bonds shall be issued to finance significant and desirable capital improvements. Proceeds of general obligation debt will be used only for the purposes approved by voters in bond elections or set forth in the notices of intent for certificates of obligation or to refund previously issued general obligation bonds, certificates of obligation or revenue bonds. All bonds shall be sold in accordance with applicable law.
A. Pay-As-You-Go Financing
Pay-as-you-go financing should be considered before issuing any debt. Pay-as-you go financing may include: intergovernmental grants from federal, state and other sources, current revenues or fund balances, private sector contributions, and public/private partnerships. Once the Town has determined that pay-as-you-go is not a feasible or sufficient financing option, the Town may use bonds, loans, or other debt financing sources as deemed appropriate by Town staff and approved by Council.
B. General Obligation Bonds
General obligation bonds may be used if the following criteria are met: 1. The size of the issuance is $1 million or above; 2. The GO bond funds are used for new and expanded facilities, major repair or renovations to existing facilities, or quality-of-life projects; 3. The useful life of the capital asset acquired/constructed/improved will be ten (10) years or more, or the funds will extend the useful life of an asset for more than ten (10) years; and 4. Voter authorization is given through approval in a bond election in accordance with State law. GO bonds may be used to fund quality-of-life projects that include, but are not limited to, the Town’s parks, libraries, non-public safety facilities, internet and entertainment, sports and amusement-type facilities.
C. Certificates of Obligation COs will be issued for the following projects/acquisitions: 1. Finance permanent improvements and land acquisition; 2. Acquire equipment/vehicles;
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3. Leverage grant funding; 4. Renovate, acquire, construct facilities and facility improvements; 5. Construct street improvements; 6. Provide funding for master plans/studies; 7. Infrastructure projects (street and draining work) 8. Emergency Town facilities rehabilitation (storm water draining, etc.) 9. Major core service facilities (police, fire, streets, etc.) Notwithstanding the policy set forth herein, certificates of obligation or other long-term debt may be considered if the following criteria are met: 1. The need for the project is urgent and immediate; 2. The project(s) is necessary to prevent an economic loss to the Town; 3. Source of revenue is specific and can be expected to cover the additional debt; 4. The expected debt is the most cost effective financing option available. In addition, the average maturity of non-voter approved debt shall not exceed the average life of the project financed. Capital items shall have a value of at least $5,000 and a life of at least four years.
D. Reimbursement Resolutions Reimbursement resolutions, if required for funds to be advanced prior to issuance of General Obligation bonds, may be used for projects funded through General and Certificate Obligation bonds.
E. Certificates of Obligations - Enterprise Fund Certificates of obligation for an enterprise system will be limited to only those projects, which can demonstrate the capability to support the certificate debt either though its own revenues, or another pledged source other than ad valorem taxes and meet the same criteria as outlined in 15.06 above.
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F. Revenue Bonds Revenue bonds will be issued for projects that generate revenues that are sufficient to repay the debt. Except where otherwise required by state statutes, revenue bonds may be issued without voter approval and only in accordance with the laws of Texas.
G. Other debt obligations The use of other debt obligations, permitted by law, including but not limited to public property finance act contractual obligations, pension obligation bonds; tax notes and lease purchase obligations will be reviewed on a case-by-case basis. The findings in 15.06 above will be considered for the use of these obligations.
SECTION 15.07 : METHODS OF SALE
The Town’s debt obligations may be sold by competitive or negotiated sale methods. The selected method of sale depends upon the option which is expected to result in the lowest cost and most favorable terms to the Town given the financial structure used, market conditions, and prior experience. When considering the method of sale, the Town may consider the following issues: 1. Financial conditions;
2. Market conditions;
3. Transaction-specific conditions;
4. Town-related conditions;
5. Risks associated with each method;
6. Complexity of the Issue – Municipal securities with complex security features require greater marketing and buyer education efforts on the part of the underwriter, to improve the investors’ willingness to purchase;
7. Volatility of Bond Yields – If municipal markets are subject to abrupt changes in interest rates, there may be a need to have some flexibility in the timing of the sale to take advantage of positive market changes or to delay a sale in the face of negative market changes;
8. Familiarity of Underwriters with the Town’s Credit Quality – If underwriters are familiar with the Town’s credit quality, a lower True Interest Cost (TIC) may be achieved. Awareness of the credit quality of the Town has a direct impact on the TIC an underwriter will bid on an issue. Therefore, where additional information in the form of presale marketing benefits the interest rate, a negotiated sale may be recommended. The Town strives to maintain an excellent bond rating. As a result, the Municipal Bond Market is generally familiar with the Town’s credit quality; and
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9. Size of the Issue – The Town may choose to offer sizable issues as negotiated sales so that pre-marketing and buyer education efforts may be done to more effectively promote the bond sale.
A. Competitive Sale
In a competitive sale, bonds are awarded in a sealed bid sale to an underwriter or syndicate of underwriters that provides the lowest TIC bid. TIC is defined as the rate, which will discount the aggregate amount of debt service payable over the life of the bond issue to its present value on the date of delivery. It is customary for bids to be submitted electronically through a secure website.
B. Negotiated Sale
In a negotiated sale, the Town chooses an underwriter or underwriting syndicate that is interested in reoffering a particular series of bonds to investors. The terms of the sale, including the size of the underwriter’s discount, date of sale, and other factors, are negotiated between the two parties. Although the method of sale is termed negotiated, individual components of the sale may be competitively bid. The components are subject to a market analysis and reviewed prior to recommendation by staff. Negotiated sales are more advantageous when flexibility in the sale date is needed or when less conventional bond structures are being sold. Negotiated sales are also often used when the issue is particularly large or if the sale of the debt issuance would be perceived to be more successful with pre-marketing efforts.
C. Private Placement
A private placement is a negotiated sale of debt securities to a limited number of selected investors including financial institutions, government agencies, or authorities. The Town may engage a placement agent to identify likely investors if deemed necessary. A private placement may be beneficial when the issue size is small, when the security of the bonds is somewhat weaker, or when a governmental lending agency or authority can provide beneficial interest rates or terms compared to financing in the public market.
SECTION 15.08 : REFUNDING OF DEBT All forms of refunding debt shall be approved by Council in accordance with Town ordinances and the Department of Finance and Administration in accordance with state law.
A. Advance Refunding
Advanced refunding and forward delivery refunding transactions for savings may be considered when the net present value savings as a percentage of the par amount of refunded bonds is approximately three percent.
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B. Current Refunding
Current refunding transactions issued for savings maybe considered when the net present value savings as a percentage of the par amount of refunded bonds is approximately three percent.
C. Refunding for Debt Restructuring
From time to time, the Town may also issue refunding debt for other purposes, rather than net present value savings, such as restructuring debt, changing covenants, or changing the repayment source of the bonds.
SECTION 15.09 : DEBT LIMITS
The total principal amount of general obligation bonds together with the principal amount of all other outstanding tax indebtedness of the Town will be targeted to not exceed six percent of the total assessed valuation of the Town's tax rolls. The Town will target an I&S tax rate that makes up 35% or less of the Town’s total tax rate (M&O tax rate plus I&S tax rate). The Enterprise Fund will target the net revenues available for debt service to exceed 125 times the outstanding revenue-backed debt service payments.
SECTION 15.10: MATURITY LEVELS
A. Revenue Debt The term of revenue debt shall not exceed the expected useful life of the capital asset being financed and in no case shall it exceed thirty years.
B. General Obligation Debt The term of general obligation debt shall be targeted not to exceed twenty years.
SECTION 15.11: MANAGEMENT OF DEBT SERVICE FUND
A. Interest Earnings Interest earnings on bond and loan proceeds shall be used solely to fund direct or related capital expenditures, or to service current and future debt payments.
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B. Debt Service Reserves – General Obligation Bonds
Debt service reserves for general obligation bonds shall not be required.
C. Debt Service Reserves – Revenue Bonds
Debt service reserves for revenue bonds shall be maintained at levels required by controlling bond ordinances.
D. IRS Rules and Regulations
The Town shall comply with all IRS rules and regulations including, but not limited to, arbitrage.
SECTION 15.12: RATINGS
Adherence to a debt management policy helps insure that the Town maintains the current or an improved bond rating in order to minimize borrowing costs and preserve access to credit. Toward that end, the Town will take the following steps. 1. Strive to maintain good relationships with bond rating agencies as well as disclose financial reports and information to these agencies and to the public. 2. Obtain a rating from at least one nationally recognized bond-rating agency on all issues being sold in the public market. 3. Make timely disclosure of annual financial information or other requested information to the rating agencies.
SECTION 15.13: CONTINUING DISCLOSURE The Town will take all appropriate steps to comply with federal securities laws, including, but not limited to, Securities and Exchange Commission ("SEC") Rule 15c2 -12 the ("Rule"). The Town will make annual and event disclosure filings to the MSRB via EMMA as required by the Rule and its continuing disclosure undertakings.
SECTION 15.14: SELECTION OF FINANCIAL ADVISOR
The Town shall retain an independent financial advisor for advice on the structuring of new debt, financial analysis of various options, including refunding opportunities, the rating review process, the marketing and marketability of Town debt obligations, issuance and post- issuance services, the preparation of offering documents (each, an "Official Statement") and other services, as necessary. The Town will seek the advice of the financial advisor on an ongoing basis. The financial advisor will perform other services as defined by the agreement approved by the Town Council. The financial advisor will not bid on nor underwrite any Town debt issues in accordance with MSRB rules.
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SECTION 15.15: SELECTION OF BOND COUNSEL
The Town shall retain bond counsel for legal and procedural advice on all debt issues. Bond counsel shall advise the Town Council in all matters pertaining to its bond ordinance(s) and /or resolution(s). No action shall be taken with respect to any obligation until a written instrument (e.g., Certificate for Ordinance or other legal instrument) has been prepared by the bond attorneys certifying the legality of the proposal. The bond attorneys shall prepare all ordinances and other legal instruments required for the execution and sale of any bonds issued which shall then be reviewed by the Town Attorney and the Director of Finance. The Town will also seek the advice of bond counsel on all other types of debt and on any other questions involving state law and federal tax or arbitrage law. Special counsel may be retained to protect the Town's interest in complex negotiations. The Town of Prosper Debt Management Policy was approved the 27th day of June, 2017. ___________ Harlan Jefferson, Town Manager
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Chapter 16, Page 1 Adopted June 13, 2017
TOWN OF PROSPER
ADMINISTRATIVE REGULATIONS
CHAPTER 16: DEBT POST ISSUANCE POLICY
SECTION 16.01: PURPOSE AND OVERVIEW
It is the policy of the Town of Prosper to actively pursue the following Post-Issuance Tax Compliance Procedures (the "Procedures") to ensure that all applicable post-issuance requirements of federal income tax law are met to preserve the tax-exempt status of the Town's bonds.
SECTION 16.02 : GENERAL PROCEDURES
A. The Tax Compliance Certificate 1. The Tax Compliance Certificate ("Tax Certificate") issued for each bond issue describing the requirements and provisions of the Code must be followed in order to maintain the tax-exempt status of the interest on such bonds. 2. The Tax Certificate will contain the reasonable expectations of the Town at the time of issuance of the related bonds with respect to the use of the gross proceeds of such bonds and the assets to be financed or refinanced with the proceeds thereof.
B. Procedures The procedures supplement and support the covenants and representations made by the Town in the Tax Certificate related to specific issues of tax-exempt bonds. In order to comply with the covenants and representations set forth in the bond documents and in the Tax Certificate the Town will monitor all Town bond issues using the post issuance compliance requirements.
SECTION 16.03 : DESIGNATION OF RESPONSIBLE PERSON The Town Finance Director shall maintain an inventory of bonds and assets financed which contains the pertinent data to satisfy the Town's monitoring responsibilities. Any transfer, sale or other disposition of bond-financed assets shall be reviewed and approved by the Town Council, in accordance with state law and the Town’s ordinances.
SECTION 16.04 : EXTERNAL ADVISORS/DOCUMENTATION
The Town shall consult with bond counsel and other legal counsel and advisors as needed throughout the issuance process to identify requirements and to establish procedures necessary or appropriate so that the bonds will continue to qualify for tax-exempt status. Those
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Chapter 16, Page 2 Adopted June 13, 2017
requirements and procedures shall be documented in the Tax Certificate and/or other documents finalized at or before issuance of the bonds. Those requirements and procedures shall include future compliance with applicable arbitrage rebate requirements and all other applicable post-issuance requirements of federal tax law throughout (and in some cases beyond) the term of the bonds. 1. The Town also shall consult with bond counsel and other legal counsel and advisors as needed following issuance of the bonds to ensure that all applicable post-issuance requirements are met. This shall include, without limitation, consultation in connection with future long-term contracts with private parties for the use of bond- financed or refinanced assets. 2. The Town shall engage expert advisors (a "Rebate Service Provider") to assist in the calculation of the arbitrage rebate payable with respect to the investment of the bond proceeds, unless the Tax Certificate documents that arbitrage rebate will not be applicable to an issue of bonds. 3. Unless otherwise provided by the resolution or other authorizing documents relating to the bonds, unexpended bond proceeds shall be held in a segregated bond account. The investment of bond proceeds shall be managed by the Town. The Town shall prepare regular, periodic statements regarding the investments and transactions involving bond proceeds.
SECTION 16.05: ARBITRAGE REBATE AND YIELD
Unless the Tax Certificate documents that arbitrage rebate will not be applicable to an issue of bonds, the Town shall be responsible for: 1. Engaging, by contract, the services of a Rebate Service Provider, procured in accordance with State law and Town ordinances. 2. Providing to the Rebate Service Provider, as may be requested, additional documents and information pertaining to the expenditure of proceeds from each bond issue being annually reviewed. 3. Monitoring the services of the Rebate Service Provider. 4. Assuring payment of the required rebate amounts, if any, no later than sixty (60) days after each five (5) year anniversary of the issue date of the bonds, and no later than sixty (60)days after the last bond of each issue is redeemed. 5. During the construction period of each capital project financed in whole or in part by bonds, monitoring the investment and expenditure of bond proceeds and consulting with the Rebate Service Provider to determine compliance with the applicable exceptions with any arbitrage rebate requirements. 6. Retaining copies of all arbitrage reports and account statements as described below under "Record Keeping Requirements.”
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SECTION 16.06: USE OF BOND PROCEEDS AND BOND-FINANCED OR
REFINANCED ASSETS The Town, in the Tax Certificate and/or other documents finalized at or before the issuance of the bond, shall be responsible for the following tasks: 1. Monitoring the use of bond proceeds and the use of bond-financed or refinanced assets (e.g. facilities, furnishing or equipment) throughout the term of the bonds to ensure compliance with covenants and restrictions set forth in the Tax Certificate. 2. Maintaining records identifying the capital assets or portion of capital assets that are financed or refinanced with proceeds of the bonds, including a final allocation of bond proceeds as described below under "Record Keeping Requirements.” 3. Consulting with bond counsel and other legal counsel and advisors in the review of any contracts or arrangements involving private use of bond-financed or refinanced assets to ensure compliance with all covenants and restrictions set forth in the Tax Certificate. 4. Maintaining records for any contracts or arrangements involving the use of bond- financed or refinanced assets as described below under "Record Keeping Requirements.” 5. To the extent that the Town discovers that any applicable tax restrictions regarding use of the bond proceeds and bond-financed or refinanced assets may have or may be violated, consulting promptly with bond counsel and other legal advisors to determine a course of action to remediate all nonqualified bonds, if such counsel advises that a remedial action is necessary.
SECTION 16.07: RECORD KEEPING REQUIREMENT
The Town shall be responsible for maintaining the following documents for the term of the issuance of bonds (including refunding bonds, if any) plus at least three years. 1. A copy of the bond closing transcript(s) and other relevant documentation delivered to the Town at or in connection with closing of the issuance of bonds, including any elections made by the Town in connection therewith. 2. A copy of all material documents relating to capital expenditures financed or refinanced by bond proceeds, including (without limitation) construction contracts, purchase orders, invoices, requisitions and payment records, draw requests for bond proceeds and evidence as to the amount and date for each draw down of bond proceeds, as well as documents relating to costs paid or reimbursed with bond proceeds and records identifying the asset or portion of assets that are financed or refinanced with bond proceeds, including a final allocation of bond proceeds. 3. A copy of all contracts and arrangements involving the use of bond-financed or refinanced assets.
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4. A copy of all records of investments, investment agreements, arbitrage reports and underlying documents in connection with any investment agreements, and copies of all bidding documents, if any. [Paying agent account statements, bank statements for reserve funds, etc.]
The Town of Prosper Debt Post Issuance Policy was approved the 13th day of June, 2017. ___________ Harlan Jefferson, Town Manager
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Town Staff
Town Manager's Office Harlan Jefferson, Town Manager
Chuck Springer, Executive Director of Administrative Services
Town Secretary's Office Melissa Lee, Town Secretary
Finance Betty Pamplin, Finance Director
Human Resources James Edwards, Human Resources Director
Information Technology Leigh Johnson, Information Technology Director
Communications Robyn Battle, Executive Director of Community Services
Municipal Court Celia O'Dell, Court Administrator
Police Doug Kowalski, Police Chief
Fire Stuart Blasingame, Fire Chief
Infrastructure Services
Development Services John Webb, Development Services Director
Public Works Frank Jaromin, Public Works Director
Parks and Recreation Dudley Raymond, Parks and Recreation Director
Library Leslie Scott, Library Director
Engineering Hulon Webb, Director of Engineering Services
Consultants
Auditors Pattillo, Brown, & Hill ‐ John K. Manning, Partner
Bond Counsel McCall, Parkhurst & Horton LLP ‐ Dan Culver
Town Attorney Brown & Hofmeister LLP ‐ Terry Welch
Financial Advisors Hilltop Securities, Inc ‐ Jason Hughes
Risk Management TML Intergovernmental Risk Pool
Town Staff and Consultants
Rebecca Zook, Executive Director of Infrastructure Services
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1102 1.16
PROPOSED TAX RATE
NO-NEW REVENUE TAX RATE
VOTER-APPROVAL TAX RATE
$0.520000 per $100
$0.515548 per $100
$0.550300 per $100
Ray Smith
Jeff Hodges
Craig Andres
FOR:
Jason Dixon
Curry Vogelsang Jr.
Meigs Miller
Marcus Ray
AGAINST:
PRESENT and not voting:
ABSENT:
The 86th Texas Legislature modified the manner in which the voter-approval tax rate is calculated to limit the rate of growth
of property taxes in the state.
The following table compares the taxes imposed on the average residence homestead by Town of Prosper last year to the taxes
proposed to be imposed on the average residence homestead by Town of Prosper this year:
Total Tax Rate (per $100 of value)
Average homestead taxable value
Tax on average homestead
Total tax levy on all properties
2019
$0.520000
$488,699
$2,541
$23,376,858
For assistance with tax calculations, please contact the tax assessor for Town of Prosper at 972-547-5020 or
taxassessor@collincountytx.gov, or visit www.collincountytx.gov for more information.
2020
$0.520000
$471,822
$2,453
$25,755,992
Change
decrease of $0.00 or 0.00%
decrease of -3.45%
decrease of -$88 or -3.45%
increase of $2,379,134 or 10.18%
NOTICE OF PUBLIC HEARING ON TAX
INCREASE
A tax rate of $0.520000 per $100 valuation has been proposed by the governing body of Town of Prosper.
The no-new-revenue tax rate is the tax rate for the 2020 tax year that will raise the same amount of property tax revenue for Town of
Prosper from the same properties in both the 2019 tax year and the 2020 tax year.
The voter-approval tax rate is the highest tax rate that Town of Prosper may adopt without holding an election to seek voter approval of
the rate.
The proposed tax rate is greater than the no-new-revenue tax rate. This means that Town of Prosper is proposing to increase property
taxes for the 2020 tax year.
A public hearing on the proposed tax rate will be held on September 08, 2020 at 5:45 PM at Town of Prosper Town Hall, 250 W. First
Street, Prosper, TX 75078.
The proposed tax rate is not greater than the voter-approval tax rate. As a result, Town of Prosper is not required to hold an election at
which voters may accept or reject the proposed tax rate. However, you may express your support for or opposition to the proposed tax
rate by contacting the members of the governing body of Town of Prosper at their offices or by attending the public meeting mentioned
above.
YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS
FOLLOWS:
property tax amount=(tax rate) X (taxable value of your property)/100
The members of the governing body voted on the proposed tax increase as follows:
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Accounting System: The total structure of records and procedures which discover, record, classify, and report
information on the financial position and operations of a governmental unit or any of its funds, balanced
account groups, and organizational components. Sometimes referred to as Chart of Accounts and/or Account
Classification System.
Accounts Receivable: Amounts owing on open account from private persons, firms, or corporations for goods
and services furnished by a governmental unit (but not including amounts due from other funds of the same
governmental unit).
Accrual Basis: The basis of accounting under which revenues are recorded when earned and expenditures are
recorded as soon as they result in liabilities for benefits received, notwithstanding that the receipt of the
revenue or the payment of the expenditure may take place, in whole or in part, in another accounting period.
See also Accrue and Levy.
Accrue: To record revenues when earned and to record expenditures as soon as they result in liabilities for
benefits received, notwithstanding that the receipt of the revenue or payment of the expenditure may take
place, in whole or in part, in another accounting period. See also Accrual Basis, Accrued Expenses, and
Accrued Revenue.
Accrued Expenses: Expenses incurred during the current account period but which are not payable until a
subsequent accounting period. See also Accrual Basis and Accrue.
Accrued Interest on Investments Purchased: Interest accrued on investments between the last interest
payment date and the date of purchase. The account is carried as an asset until the first interest payment date
after date of purchase. At that time an entry is made debiting cash and crediting the Accrued Interest on
Investments Purchased account for the amount of interest purchased and an Interest Earnings account for the
balance.
Accrued Interest Payable: A liability account which represents the amount of interest accrued at the balance
sheet date but which is not due until a later date.
Accrued Revenue: Revenue earned during the current accounting period but which is not collected until a
subsequent accounting period. See also Accrual Basis and Accrue.
Activity: A specific and distinguishable line of work performed by one or more organizational components of a
governmental unit for the purpose of accomplishing a function for which the governmental unit is responsible.
For example, "Code Enforcement" is an activity performed in the discharge of the "Public Safety" function. See
also Function.
Activity Classification: A grouping of expenditures on the basis of specific lines of work performed by
organization units.
Ad Valorem: In proportion to value. A basis for levy of taxes upon property.
Allocate: To divide a lump‐sum appropriation into parts which are designated for expenditure by specific
organization units and/or for specific purposes, activities, or objects. See also Allocation.
Allocation: A part of a lump‐sum appropriation which is designated for expenditure by specific organization
units and/or for special purposes, activities, or objects. See also Allocate.
Glossary
332
Glossary
Allot: To divide an appropriation into amounts which may be encumbered or expended during an allotment
period. See also Allotment and Allotment Period.
Allotment: A part of an appropriation which may be encumbered or expended during an allotment period.
See also Allot and Allotment Period.
Allotment Period: A period of time less than one fiscal year in length during which an allotment is effective.
Bimonthly and quarterly allotment periods are most common. See also Allot and Allotment.
Appraisal: (1) The act of appraising. See Appraise. (2) The estimated value resulting from such action.
Appraise: To make an estimate of value, particularly of the value of property.
Note: If the property is valued for purposes of taxation, the less inclusive term "assess" is substituted for the
above term.
Appropriation: An authorization granted by a legislative body to make expenditures and to incur obligations
for specific purposes. An appropriation is limited in amount to the time it may be expended.
Assess: To value property officially for the purpose of taxation.
Note: The term is also sometimes used to denote the levy of taxes, but such usage is not correct because it
fails to distinguish between the valuation process and the tax levy process.
Assessed Valuation: A valuation set upon real estate or other property by a government as a basis for levying
taxes.
Assessment: (1) The process of making the official valuation of property for purposes of taxation. (2) The
valuation placed upon property as a result of this process.
Assessment Roll: In the case of real property, the official list containing the legal description of each parcel of
property and its assessed valuation. The name and address of the last known owner are also usually shown.
In the case of personal property, the assessment roll is the official list containing the name and address of the
owner, a description of the personal property, and its assessed value.
Assets: Property owned by a governmental unit, which has a monetary value.
Audit: The examination of documents, records, reports, systems of internal control, accounting and financial
procedures, and other evidence for one or more of the following purposes:
(a) To ascertain whether the statements prepared from the accounts present fairly the financial posiƟon
and the results of financial operations of the constituent funds and balanced account groups of the
governmental unit in accordance with generally accepted accounting principals applicable to governmental
units and on a basis consistent with that of the preceding year.
(b) To determine the propriety, legality, and mathemaƟcal accuracy of a governmental unit's financial
transactions.
(c) To ascertain the stewardship of public officials who handle and are responsible for the financial
resources of a governmental unit.
Audit Report: The report prepared by an auditor covering the audit or investigation made by him or her. As a
rule, the report should include:
333
Glossary
(a) a statement of the scope of the audit;
(b) explanatory comments (if any) concerning excepƟons by the auditor as to applicaƟon of generally
accepted auditing standards;
(c) opinions;
(d) explanatory comments (if any) concerning verificaƟon procedures;
(e) financial statements and schedules; and
(f) someƟmes staƟsƟcal tables, supplementary comments, and recommendaƟons. The auditor's
signature follows item (c) or (d).
Balance Sheet: A statement which discloses the assets, liabilities, reserves, and equities of a fund or
governmental unit at a specified date, properly classified to exhibit financial position of the fund or unit at that
date.
Note: If a single balance sheet is prepared for several funds, it must be in columnar or sectional form so as to
exhibit the accounts of each fund and balanced account group, individually.
Bond: A written promise, generally under seal, to pay a specified sum of money, called the face value or
principal amount, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate,
usually payable periodically.
Note: The difference between a note and a bond is that the latter usually runs for a longer period of time and
requires greater legal formality.
Bond Fund: A fund formerly used to account for the proceeds of general obligation bond issues. Such
proceeds are now accounted for in a Capital Projects Fund.
Bond Ordinance or Resolution: An ordinance or resolution authorizing a bond issue.
Bonded Debt: The portion of indebtedness represented by outstanding bonds.
Bonds Authorized and Un‐issued: Bonds which have been legally authorized but not issued and which can be
issued and sold without further authorization.
Note: This term should not be confused with the term "margin of borrowing power" or "legal debt margin,"
either one of which represents the difference between the legal debt limit of a governmental unit and the debt
outstanding against it.
Bonds Issued: Bonds sold.
Budget: A plan of financial operation embodying an estimate of proposed expenditures for a given period and
the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan
for a single fiscal year.
Note: The term "budget" is used in two senses in practice. Sometimes it designates the financial plan
presented to the appropriating body for adoption and sometimes the plan finally approved by that body. It is
usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it
has been approved by the appropriating body. See also Current Budget, Capital Budget, and Capital Program.
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Glossary
Budget Document: The instrument used by the budget‐making authority to present a comprehensive financial
program to the appropriating body. The budget document usually consists of three parts. The first part
contains a message from the budget‐making authority, together with a summary of the proposed expenditures
and the means of financing them. The second part consists of schedules supporting the summary. These
schedules show in detail the information as to past years' actual revenues, expenditures, and other data used
in making the estimates. The third part is composed of drafts of the appropriation, revenue, and borrowing
measures necessary to put the budget into effect.
Budget Message: A general discussion of the proposed budget as presented in writing by the budget‐making
authority to the legislative body. The budget message should contain an explanation of the principal budget
items, an outline of the governmental unit's experience during the past period and its financial status at the
time of the message, and recommendations regarding the financial policy for the coming period.
Budgetary Accounts: Those accounts which reflect budgetary operations and condition, such as estimated
revenues, appropriations, and encumbrances, as distinguished from proprietary accounts. See also
Proprietary Accounts.
Budgetary Control: The control or management of a governmental unit or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitation of available appropriations and
available revenues.
Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal
period. It is usually a part of the current budget. If a Capital Program is in operation, it will be the first year
thereof. A Capital Program is sometimes referred to as a Capital Budget. See also Capital Program.
Capital Expenditures: See Capital Outlays.
Capital Improvement Program: See Capital Program.
Capital Outlays: Expenditures, which result in the acquisition of or addition to fixed assets.
Capital Program: A plan for capital expenditures to be incurred each year over a fixed period of years to meet
capital needs arising from the long‐term work program, or otherwise. It sets forth each project or other
contemplated expenditure in which the government is to have a part and specifies the full resources estimated
to be available to finance the projected expenditures.
Capital Projects Fund: A fund created to account for financial resources to be used for the acquisition or
construction of major capital facilities and/or designated fixed assets (other than those financed by special
assessment, trust, special revenue, and enterprise funds). See also Bond Fund.
Cash: Currency, coin, checks, postal and express money orders, and bankers' drafts, on hand or on deposit
with an official or agent designated as custodian of cash and bank deposits.
Cash Basis: The basis of accounting under which revenues are recorded when received in cash and
expenditures are recorded when paid.
Chart of Accounts: The classification system used to organize the accounting for various funds.
Clearing Account: An account used to accumulate total charges or credits for the purpose of distributing them
later among the accounts to which they are allocated or for the purpose of transferring the net differences to
the proper account.
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Glossary
Coding: A system of numbering or otherwise designating accounts, entries, invoices, vouchers, etc., in such a
manner that the symbol used quickly reveals certain required information. See also Symbolization.
Combination Bond: A bond issued by a governmental unit which is payable from the revenues of a
governmental enterprise, but which is also backed by the full faith and credit of the governmental unit.
Combined Balance Sheet: A single balance sheet which displays the individual balance sheets of each class of
funds and the balanced account groups of a governmental unit in separate, adjacent columns.
Note: There are no interfund elimination or consolidations in a combined balance sheet for a governmental
unit.
Contingent Fund: Assets or other resources set aside to provide for unforeseen expenditures or for anticipated
expenditures of uncertain amounts.
Note: The term should not be used to describe a reserve for contingencies. The latter is set aside out of the
fund balance of a fund but does not constitute a separate fund. Similarly, an appropriation is not a fund.
Coverage: See Net Revenue Available for Debt Service.
Current: A term which, when applied to budgeting and accounting, designates the operations of the present
fiscal period as opposed to past or future periods.
Current Budget: The annual budget prepared for and effective during the present fiscal year; or, in the case of
some state governments, the budget for the present biennium.
Current Funds: Funds the resources of which are expended for operating purposes during the current fiscal
period. In its usual application in plural form, it refers to General, Special Revenue, Debt Service, and
Enterprise Funds of a governmental unit. In the singular form, the current fund is synonymous with the
general fund. See also General Fund.
Current Liabilities: Liabilities which are payable within a relatively short period of time, usually no longer than
a year.
Current Revenue: Revenues of a governmental unit that are available to meet expenditures of the current
fiscal year. See Revenue.
Current Taxes: (1) Taxes levied and becoming due during the current fiscal period, from the time the amount
of the tax levy is first established to the date on which a penalty for nonpayment is attached. (2) Taxes levied
in the preceding fiscal period but becoming due in the current fiscal period, from the time they become due
until a penalty for nonpayment is attached.
Current Year's Tax Levy: Taxes levied for the current fiscal period.
Data Processing: (1) The preparation and handling of information and data from source media through
prescribed procedures to obtain such end results as classification, problem solution, summarization, and
reports. (2) Preparation and handling of financial information wholly or partially by mechanical or electronic
means. See also Electronic Data Processing (EDP).
Debt: An obligation resulting from the borrowing of money or from the purchase of goods and services. Debts
of governmental units include bonds, time warrants, notes, and floating debt. See also Bond, Notes Payable,
Long‐Term Debt, and General Long‐Term Debt.
336
Glossary
Debt Limit: The maximum amount of gross or net debt that is legally permitted.
Debt Service Fund: A fund established to finance and account for the payment of interest and principal on all
general obligation debt, serial and term, other than that payable exclusively from special assessments and
revenue debt issued for and serviced by a governmental enterprise. Formally called a Sinking Fund.
Debt Service Fund Requirements: The amounts of revenue which must be provided for a debt service fund so
that all principal and interest payments can be made in full on schedule.
Deficit: (1) The excess of the liabilities and reserves of a fund over its assets. (2) The excess of expenditures
over revenues during an accounting period; or, in the case of Enterprise and Intragovernmental Service Funds,
the excess of expense over income during an accounting period.
Delinquent Taxes: Taxes remaining unpaid on and after the date on which a penalty for nonpayment is
attached. Even though the penalty may be subsequently waived and a portion of the taxes may be abated or
canceled, the unpaid balances continue to be delinquent taxes until abated, canceled, paid, or converted into
tax liens.
Note: The term is sometimes limited to taxes levied for the fiscal period or periods preceding the current one,
but such usage is not entirely correct. See also Current Taxes, Current Year's Tax Levy, and Prior Years' Tax
Levies.
Deposit: (1) Money placed with a banking or other institution, or with a person either as a general deposit
subject to check or as a special deposit made for some specified purpose. (2) Securities lodged with a banking
or other institution or with a person for some particular purpose. (3) Sums deposited by customers for electric
meters, water meters, etc., and by contractors and others to accompany and guarantee their bids.
Depreciation: (1) Expiration of the service life of fixed assets, other than wasting assets, attributable to wear
and tear through use and lapse of time, obsolescence, inadequacy, or other physical elements for functional
causes. (2) The portion of the cost of a fixed asset charged as an expense during a particular period.
Note: The cost of a fixed asset is prorated over the estimated service life of such asset and each period is
charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. In
governmental accounting, depreciation may be recorded in proprietary funds and trust funds where expenses,
net income, and/or capital maintenance are measured.
Direct Debt: The debt that a governmental unit has incurred in its own name, or assumed through the
annexation of territory or consolidation with another governmental unit. See also Overlapping Debt.
Direct Expense: Those expenses which can be charged directly as a part of the cost of a product or service, or
of a department or operating unit, as distinguished from overhead and other indirect costs which must be
prorated among several products or services, departments, or operating units.
Due to Fiscal Agent: Amounts due to fiscal agents, such as commercial banks, for servicing a governmental
unit's maturing interest and principal payments on indebtedness.
Effective Interest Rate: The rate of earning on a bond investment based on the actual price paid for the bond,
the coupon rate, the maturity date, and the length of time between interest dates, in contrast with the nominal
interest rate.
Electronic Data Processing (EDP): Data processing by means of high‐speed electronic equipment. See also
Data Processing.
337
Glossary
Encumbrances: Obligations in the form of purchase orders, contracts, or salary commitments which are
chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be
encumbrances when paid or when the actual liability is set up.
Enterprise Debt: Debt that is to be retired primarily from the earnings of publicly owned and operated
enterprises. See also Revenue Bonds.
Enterprise Fund: A fund established to finance and account for the acquisition, operation, and maintenance of
governmental facilities and services that are entirely or predominantly self‐supporting by user charges.
Examples of enterprise funds are those for water, gas, and electric utilities, swimming pools, airports, parking
garages, and transit systems.
Equipment: Tangible property of a more or less permanent nature (other than land, buildings, or
improvements other than buildings) which is useful in carrying on operations. Examples are machinery, tools,
trucks, cars, furniture, and furnishings.
Estimated Revenue: For revenue accounts kept on an accrual basis, this term designates the amount of
revenue estimated to accrue during a given period regardless of whether or not it is all to be collected during
the period. For revenue accounts kept on a cash basis, the term designates the amount of revenue estimated
to be collected during a given period. Under the modified accrual basis recommended for some funds by the
Governmental Accounting Standards Board, estimated revenues include both cash and accrual basis revenues.
See also Cash Basis, Accrual Basis, and Modified Accrual Basis.
Expenditures: Where the accounts are kept on the accrual basis or the modified accrual basis, this term
designates the cost of goods delivered or services rendered, whether paid or unpaid, including expenses,
provision for debt retirement not reported as a liability of the fund from which retired, and capital outlays.
Where the accounts are kept on the cash basis, the term designates only actual cash disbursements for these
purposes.
Note: Encumbrances are not expenditures.
Expenses: Charges incurred, whether paid or unpaid, for operation, maintenance, interest, and other charges
which are presumed to benefit the current fiscal period.
Note: Legal provisions sometimes make it necessary to treat charges whose benefits extend over future
periods as expenses. For example, purchase of materials and supplies which may be used over a period of
more than one year and payments for insurance which is to be in force for a period longer than one year
frequently must be charged in their entirety to the appropriation of the year in which they are incurred and
classified as expenses of that year, even though their benefits extend also to other periods.
Fiduciary Fund Types: The trust and agency funds used to account for assets held by a government unit in a
trustee capacity or as an agent for individuals, private organizations, other government units and/or other
funds.
Fiscal Period: Any period at the end of which a governmental unit determines its financial position and the
results of its operations.
Fiscal Year: A twelve‐month period of time to which the annual budget applies and at the end of which a
governmental unit determines its financial position and the results of its operations.
Fixed Assets: Assets of a long‐term character which are intended to continue to be held or used, such as land,
buildings, machinery, furniture, and other equipment.
Note: The term does not indicate the immobility of an asset, which is the distinctive character of "fixture."
338
Glossary
Fixed Charges: Expenses (the amount of which is set by agreement). Examples are interest, insurance, and
contributions to pension funds.
Fixtures: Attachments to buildings that are not intended to be removed and which cannot be removed
without damage to the latter.
Note: Those fixtures with a useful life presumed to be as long as that of the building itself, are considered a
part of such building; all others are classified as equipment.
Force Account Method: A method employed in the construction and/or maintenance of fixed assets whereby
a governmental unit's own personnel are used instead of an outside contractor.
Note: This method also calls for the purchase of materials by the governmental unit and the possible use of its
own equipment, but the distinguishing characteristic of the force account method is the use of the unit's own
personnel.
Franchise: A special privilege granted by a government permitting the continuing use of public property, such
as city streets, and usually involving the elements of monopoly and regulation.
Full Faith and Credit: A pledge of the general taxing power for the payment of debt obligations.
Note: Bonds carrying such pledges are usually referred to as general obligation bonds or full faith and credit
bonds.
Function: A group of related activities aimed at accomplishing a major service or regulatory program for which
the Town is responsible. For example, public safety is a function.
Functional Classification: A grouping of expenditures on the basis of the principal purposes for which they are
made. Examples are public safety, public health, public welfare, etc. See also Activity Classification and Object
Classification.
Fund: An independent fiscal and accounting entity with a self‐balancing set of accounts recording cash and/or
other resources, together with all related liabilities, obligations, reserves, and equities which are segregated for
the purpose of carrying on specific activities or attaining certain objectives in accordance with special
regulations, restrictions, or limitations.
Fund Accounts: All accounts necessary to set forth the financial operations and financial condition of a fund.
Note: Sometimes the term is used to denote budgetary accounts as distinguished from proprietary accounts,
but such usage is not recommended.
Fund Balance: The excess of the assets of a fund over its liabilities and reserves, except in the case of funds
subject to budgetary accounting where, prior to the end of a fiscal period, it represents the excess of the fund's
assets and estimated revenues for the period over its liabilities, reserves, and appropriations for the period.
Fund Balance Sheet: A balance sheet for a single fund. See Fund and Balance Sheet.
Fund Group: A group of funds that are similar in purpose and character. For example, several special revenue
funds constitute a fund group.
Funding: The conversion of floating debt or time warrants into bonded debt.
Funding Bonds: Bonds issued to retire outstanding floating debt and to eliminate deficits.
General Audit: An audit made at the close of a normal accounting period, which covers all of the funds and
balanced account groups of a governmental unit. Such audits may involve some detailed verification, as
determined by the professional judgment of the auditor, but usually they are based on appropriate tests and
checks. See also Special Audit.
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Glossary
General Fixed Assets: Those fixed assets of a governmental unit that are not accounted for in Enterprise, Trust,
or Intragovernmental Service Funds.
General Fixed Assets Group of Accounts: A self‐balancing group of accounts set up to account for the general
fixed assets of a governmental unit. See General Fixed Assets.
General Fund: A fund used to account for all transactions of a governmental unit that are not accounted for in
another fund.
Note: The General Fund is used to account for the ordinary operations of a governmental unit that are
financed from taxes and other general revenues.
General Long‐Term Debt: Long‐term debt legally payable from general revenues and backed by the full faith
and credit of a governmental unit. See Long‐Term Debt.
General Obligation Bonds: Bonds for whose payment the full faith and credit of the issuing body are pledged.
More commonly, but not necessarily, general obligation bonds are considered to be those payable from taxes
and other general revenues. See also Full Faith and Credit.
General Revenue: The revenues of a governmental unit other than those derived from and retained in an
enterprise.
Note: If a portion of the net income in an enterprise fund is contributed to another non‐enterprise fund, such
as the General Fund, the amounts transferred constitute general revenue of the governmental unit.
Goal: A statement of broad direction, purpose or intent based on the need of the community. A goal is
general and timeless; that is, it is not concerned with a specific achievement in a given period.
Governmental Accounting: The composite activity of analyzing, recording, summarizing, reporting, and
interpreting the financial transactions of governmental units and agencies.
Governmental Fund Types: Funds used to account for the acquisition, use and balances of expendable
financial resources and the related current liabilities ‐ except those accounted for in proprietary funds and
fiduciary funds. In essence, these funds are accounting segregations of financial resources. Expendable assets
are assigned to a particular governmental fund type according to the purposes for which they may or must be
used. Current liabilities are assigned to the fund type from which they are to be paid. The difference between
the assets and liabilities of governmental fund types is referred to as fund balance. The measurement focus in
these fund types is on the determination of financial position and changes in financial position (sources, uses
and balances of financial resources), rather than on net income determination. The statement of revenues,
expenditures and changes in fund balance is the primary governmental fund type operating statement. It may
be supported or supplemented by more detailed schedules of revenues, expenditures, transfers and other
changes in fund balance.
Grant: A contribution by one governmental unit to another. The contribution is usually made to aid in the
support of a specified function (for example, public safety), but it is sometimes also for general purposes.
Gross Bonded Debt: The total amount of direct debt of a governmental unit represented by outstanding
bonds before deduction of any assets available and earmarked for their retirement. See also Direct Debt.
Improvements: Buildings, other structures, and other attachments or annexations to land which are intended
to remain so aƩached or annexed, such as sidewalks, trees, drives, tunnels, drains, and sewers.
Note: Sidewalks, curbing, sewers, and highways are sometimes referred to as "betterments," but the term
improvements other than buildings is preferred.
340
Glossary
Improvements Other Than Buildings: A fixed asset account that reflects the acquisition value of permanent
improvements, other than buildings, which add value to land. Examples of such improvements are fences,
retaining walls, sidewalks, pavements, gutters, tunnels, and bridges. If the improvements are purchased or
constructed, this account contains the purchase or contract price. If improvements are obtained by gift, it
reflects the appraised value at time of acquisition.
Income: A term used in accounting for governmental enterprises to represent the excess of revenues earned
over the expenses incurred in carrying on the enterprise's operations. It should not be used without an
appropriate modifier, such as Operating, Non‐operating, or Net.
Note: The term Income should not be used in lieu of Revenue in non‐enterprise funds.
Interfund Accounts: Accounts in which transactions between funds are reflected. See Interfund Transfers.
Interfund Transfers: Amounts transferred from one fund to another.
Intergovernmental Revenues: Revenue received from other governments in the form of grants, shared
revenues, or payments in lieu of taxes.
Interim Borrowing: (1) Short‐term loans to be repaid from general revenues during the course of a fiscal year.
(2) Short‐term loans in anticipation of tax collections or bond issuance.
Internal Control: A plan of organization under which employees' duties are so arranged and records and
procedures so designed as to make it possible to exercise effective accounting control over assets, liabilities,
revenues, and expenditures. Under such a system, the work of employees is subdivided so that no single
employee performs a complete cycle of operations. Thus, for example, an employee handling cash would not
post the accounts receivable records. Moreover, under such a system, the procedures to be followed are
definitely laid down and require proper authorizations by designated officials for all actions to be taken.
Internal Service Fund: A fund established to finance and account for services and commodities furnished by a
designated department or agency to other departments and agencies within a single governmental unit.
Amounts expended by the fund are restored thereto either from operating earnings or by transfers from other
funds, so that the original fund is kept intact.
Inventory: A detailed list showing quantities, descriptions, and values of property, and frequently also lists
units of measure and unit prices.
Inventory of Supplies: The cost value of supplies on hand.
Investments: Securities and real estate held for the production of income in the form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used in Town operations.
Judgment: An amount to be paid or collected by a governmental unit as the result of a court decision,
including a condemnation award in payment for private property taken for public use.
Judgments Payable: Amounts due to be paid by a governmental unit as the result of court decisions, including
condemnation awards in payment for private property taken for public use.
Land: A fixed asset account that reflects the value of land owned by a governmental unit. If land is purchased,
this account shows the purchase price and costs such as legal fees, filling and excavation costs, and the like,
which are incurred to put the land in condition for its intended use. If land is acquired by gift, the account
reflects the estimated fair value at the time of acquisition.
341
Glossary
Legal Investments: Investments which governmental units are permitted to make by law.
Levy: (Verb) To impose taxes, special assessments, or service charges for the support of governmental
activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a
governmental unit.
Liabilities: Debt or other legal obligations arising out of transactions in the past which must be liquidated,
renewed, or refunded at some future date.
Note: The term does not include encumbrances.
Long‐Term Debt: Debt with a maturity of more than one year after the date of issuance.
Machinery and Equipment: See Equipment.
Maintenance: The upkeep of physical properties in condition for use or occupancy. Examples are the
inspection of equipment to detect defects and the making of repairs.
Modified Accrual Basis: A system under which some accruals, usually costs, are recorded but others, usually
revenues, are not. The extent of modification varies in practice, depending upon the accountant's judgment.
Municipal: In its broadest sense, an adjective that denotes the state and all subordinate units of government.
In a more restricted sense, an adjective that denotes a city or town, as opposed to other units of local
government.
Municipal Bond: A bond issued by a state or local government unit.
Municipal Corporation: A body politic and corporate established pursuant to state authorization for the
purpose of providing governmental services and regulations for its inhabitants. A municipal corporation has
defined boundaries and a population, and is usually organized with the consent of its residents. It usually has
a seal and may sue and be sued.
Net Bonded Debt: Gross bonded debt less any cash or other assets available and earmarked for its retirement.
Net Income: A term used in accounting for governmental enterprises to designate the excess of total revenues
over total expenses for an accounting period. See also Income, Operating Revenues, Operating Expenses,
Non‐operating Income, and Non‐operating Expenses.
Net Revenue Available for Debt Service: Gross operating revenues of an enterprise, less operating and
maintenance expenses, yet exclusive of depreciation and bond interest. "Net Revenue" as thus defined
computes "coverage" on revenue bond issues.
Note: Under the laws of some states and the provisions of some revenue bond indentures, net revenues used
for computation of coverage are required to be on a cash basis rather than an accrual basis.
Nominal Interest Rate: The contractual interest rate shown on the face and in the body of a bond and
representing the amount of interest to be paid, in contrast to the effective interest rate.
Non‐operating Expenses: Expenses incurred for non‐operating properties or in the performance of activities
not directly related to supplying the basic services of a governmental enterprise. An example of a non‐
operating expense is interest paid on outstanding revenue bonds. See also Non‐operating Properties.
Non‐operating Income: Income of governmental enterprises that is not derived from the basic operations of
such enterprises. An example is interest on investments or on bank time deposits.
Non‐operating Properties: Properties that are owned by a governmental enterprise but which are not used in
the provision of basic services for which the enterprise exists.
342
Glossary
Notes Payable: In general, an unconditional written promise signed by the maker to pay a certain sum of
money on demand or at a fixed or determinable time either to the bearer or to the order of a person
designated therein.
Notes Receivable: A note payable held by a governmental unit.
Object: As used in expenditure classification, this term applies to the article purchased or the service obtained
(as distinguished from the results obtained from expenditures). Examples are personal services, contractual
services, materials, and supplies. See also Activity Classification, Functional Classification, and Object
Classification.
Objective: Desired output oriented accomplishments that can be measured and achieved within a given time
frame. Achievement of the objective advances the activity and organization toward a corresponding goal.
Object Classification: A grouping of expenditures on the basis of goods or services purchased; for example,
personal services, materials, supplies and equipment. See also Functional Classification and Activity
Classification.
Obligations: Amounts that a governmental unit may be required legally to meet out of its resources. They
include not only actual liabilities, but also unliquidated encumbrances.
Obsolescence: The decrease in the value of fixed assets resulting from economic, social, technological, or legal
changes.
Operating Budget: Operating budgets serve many purposes within a government entity, but they have two
primary purposes: (1) to plan the services that are going to be offered during the coming year and set
priorities; (2) to conform with legal requirements to ensure that expenditures do not exceed those
appropriated. Operating budgets are also called Annual Budgets. See Budget.
Operating Expenses: (1) As used in the accounts of governmental enterprises, the term means those costs
which are necessary to the maintenance of the enterprise, the rendering of services, the sale of merchandise,
the production and disposition of commodities produced, and the collection of enterprise revenues, and (2)
the term is also sometimes used to describe expenses for general governmental purposes.
Operating Income: Income of a governmental enterprise that is derived from the sale of its goods and/or
services. For example, income from the sale of water by a municipal water utility is operating income. See also
Operating Revenues.
Operating Revenues: Revenues derived from the operation of governmental enterprises of a business
character.
Operating Statement: A statement summarizing the financial operations of a governmental unit for an
accounting period as contrasted with a balance sheet which shows financial position at a given moment in
time.
Ordinance: A formal legislative enactment by the council or governing body of a municipality. If it is not in
conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and
effect of law within the boundaries of the municipality to which it applies.
Note: The difference between an ordinance and a resolution is that the latter requires less legal formality and
has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions that
must be by ordinance and those which may be by resolution. Revenue raising measures, such as the
imposition of taxes, special assessments and service charges, universally require ordinances.
343
Glossary
Original Cost: The total of assets given and/or liabilities assumed to acquire an asset. In utility accounting, the
original cost to the first owner who dedicated the plant to service of the public.
Overhead: Those elements of cost necessary in the production of an article or the performance of a service
which are of such a nature that the amount applicable to the product or service cannot be determined
accurately or readily. Usually they relate to those objects of expenditures which do not become an integral
part of the finished product or service such as rent, heat, light, supplies, management, supervision, etc.
Overlapping Debt: The proportionate share of the debts of local governmental units located wholly or in part
within the limits of the reporting government which must be borne by property within each governmental unit.
Note: Except for special assessment debt, the amount of debt of each unit applicable to the reporting unit is
arrived at by (1) determining what percentage of the total assessed value of the overlapping jurisdiction lies
within the limits of the reporting unit, and (2) applying this percentage to the total debt of the overlapping
jurisdiction. Special assessment debt is allocated on the basis of the ratio of assessments receivable in each
jurisdiction, which will be used wholly or in part to pay off the debt to total assessments receivable, which will
be used wholly or in part for this purpose.
Pay‐As‐You‐Go: A method of financing improvements that refers to the allocation of a significant portion of
operating revenues each year to a revenue fund. The monies in this fund are to be used for annual
improvements or saved until they are sufficient for large projects. A regular allocation made from the
operating budget to smooth budget allocations for expenditures and eliminate the need for bond financing.
Sometimes referred to as pay‐as‐you‐acquire financing.
Pay‐As‐You‐Use: A method of financing long‐term improvements by serial debt issues with maturities
arranged so that the retirement of debt coincides with the depreciation or useful life of the improvement. In
theory, the interest and debt retirement charges paid by each generation of taxpayers or users coincide with
their use and enjoyment of the improvement. Under pay‐as‐you‐use, each user group pays for its own
improvements. No one is forced to provide free goods or services for a future generation or to contribute
toward facilities for a community in which he or she will not live, nor will new members of the community
derive benefits from improvements that they have not assisted in financing.
Prior Years' Tax Levies: Taxes levied for fiscal periods preceding the current one.
Private Trust Fund: A trust fund that will ordinarily revert to private individuals or will be used for private
purposes; for example, a fund that consists of guarantee deposits.
Program: A group of related activities performed by one or more organization units for the purpose of
accomplishing a function for which the town is responsible.
Project: A plan of work, job, assignment, or task.
Proprietary Accounts: Those accounts which show actual financial position and operations, such as actual
assets, liabilities, reserves, fund balances, revenues, and expenditures, as distinguished from budgetary
accounts.
Proprietary Fund Types: Sometimes referred to as income determination or commercial‐type funds, the
classification used to account for a government's ongoing organizations and activities that are similar to those
often found in the private sector (i.e., enterprise and internal service funds). All assets, liabilities, equities,
revenues, expenses, and transfers relating to the government's business and quasi‐business activities are
accounted for through proprietary funds. The GAAP used are generally those applicable to similar businesses
in the private sector and the measurement focus is on determination of net income, financial position and
changes in financial position.
Public Trust Fund: A trust fund whose principal, earnings, or both, must be used for a public purpose; for
example, a pension or retirement fund.
344
Glossary
Purchase Order: A document that authorizes the delivery of specified merchandise or the rendering of certain
services and the making of a charge for them.
Special Purpose District: allows for a dedicated sales tax resource.
Rate Base: The value of utility property used in computing an authorized rate of return as authorized by law or
a regulatory commission.
Receipts: This term, unless otherwise qualified, means cash received. See also Revenue.
Recoverable Expenditures: An expenditure made for or on behalf of another governmental unit, fund, or
department, or for a private individual, firm, or corporation, which will subsequently be recovered in cash or
its equivalent.
Refunding Bonds: Bonds issued to retire bonds already outstanding. The refunding bonds may be sold for
cash and outstanding bonds redeemed in cash, or the refunding bonds may be exchanged with holders of
outstanding bonds.
Registered Bond: A bond, the owner of which is registered with the issuing governmental unit, and which
cannot be sold or exchanged without a change of registration. Such a bond may be registered as to principal
and interest or as to principal only.
Reimbursement: Cash or other assets received as a repayment of the cost of work or services performed or of
other expenditures made for or on behalf of another governmental unit or department or for an individual,
firm, or corporation.
Replacement Cost: The cost as of a certain date of a property which can render similar service (but need not
be of the same structural form) as the property to be replaced. See also Reproduction Cost.
Reproduction Cost: The cost as of a certain date of reproducing an exact new property in the same place.
Note: Sometimes this term is designated as "reproduction cost new" to distinguish it from "depreciated
reproduction cost," which is the reproduction cost of a given property less the estimated amount of
accumulated depreciation applicable to it. In the absence of any modifier, however, the term "reproduction
cost" is understood to be synonymous with "reproduction cost new." See also Replacement Cost.
Requisition: A written demand or request, usually from one department to the purchasing officer or to
another department, for specified articles or services.
Reserve: An account which records a portion of the fund balance which must be segregated for some future
use and which is, therefore, not available for further appropriation or expenditure. A Reserve for Inventories
equal in amount to the Inventory of Supplies on the balance sheet of a General Fund is an example of such a
reserve.
Reserve for Revenue Bond Debt Service: A reserve in an Enterprise Fund which represents the segregation of a
portion of retained earnings equal to current assets that are restricted to current servicing of revenue bonds in
accordance with the terms of a bond indenture.
Reserve for Revenue Bond Retirement: A reserve in an Enterprise Fund which represents the segregation of a
portion of retained earnings equal to current assets that are restricted for future servicing of revenue bonds in
accordance with the terms of a bond indenture.
Resolution: A special or temporary order of a legislative body; an order of a legislative body requiring less legal
formality than an order or statute. See also Ordinance.
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Glossary
Resources: The actual assets of a governmental unit, such as cash, taxes receivable, land, buildings, etc., plus
contingent assets such as estimated revenues applying to the current fiscal year not accrued or collected, and
bonds authorized and unissued.
Retained Earnings: The accumulated earnings of an Enterprise or Internal Service Fund which have been
retained in the fund and which are not reserved for any specific purpose.
Retirement Fund: A fund out of which retirement annuities and/or other benefits are paid to authorized and
designated public employees. A retirement fund is accounted for as a Trust Fund.
Revenue: For those revenues which are recorded on the accrual basis, this term designates additions to assets
which: (a) do not increase any liability; (b) do not represent the recovery of an expenditure; (c) do not
represent the cancellation of certain liabilities without a corresponding increase in other liabilities or a
decrease in assets; and (d) do not represent contributions of fund in Enterprise and Internal Service Funds.
The same definition applies to those cases where revenues are recorded on the modified accrual or cash basis,
except that additions would be partially or entirely to cash. See also Accrual Basis, Modified Accrual Basis,
Cash Basis, Net Revenue Available for Debt Service, and Receipts.
Revenue Bonds: Bonds whose principal and interest are payable exclusively from earnings of a public
enterprise. In addition to a pledge of revenues, such bonds sometimes contain a mortgage on the enterprise's
property and are then known as mortgage revenue bonds.
Schedules: (1) The explanatory or supplementary statements that accompany the balance sheet or other
principal statements periodically prepared from the accounts. (2) The accountant's or auditor's principal work
papers covering his examination of the books and accounts. (3) A written enumeration or detailed list in
orderly form. See also Statements.
Securities: Bonds, notes, mortgages, or other forms of negotiable or non‐negotiable instruments. See also
Investments.
Self‐Supporting or Self‐Liquidating Debt: Debt obligations whose principal and interest are payable solely from
the earnings of the enterprise for the construction or improvement of which they were originally issued. See
also Revenue Bonds.
Serial Annuity Bonds: Serial bonds in which the annual installments of bond principal are so arranged that the
combined payments for principal and interest are approximately the same each year.
Serial Bonds: Bonds the principal of which is repaid in periodic installments over the life of the issue.
Shared Revenue: Revenue which is levied by one governmental unit but shared, usually in proportion to the
amount collected, with another unit of government or class of governments.
Short‐Term Debt: Debt with a maturity of one year or less after the date of issuance. Short‐term debt usually
includes floating debt, bond anticipation notes, tax anticipation notes, and interim warrants.
Special Assessment: A compulsory levy made by a local government against certain properties to defray part
or all of the cost of a specific improvement or service which is presumed to be of general benefit to the public
and of special benefit to such properties.
Note: The term should not be used without a modifier (for example, "special assessments for street paving,"
or "special assessments for street sprinkling") unless the intention is to have it cover both improvements and
services, or unless the particular use is apparent from the context.
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Glossary
Special Assessment Bonds: Bonds payable from the proceeds of special assessments. If the bonds are payable
only from the collections of special assessments, they are known as "special assessment bonds." If, in addition
to the assessments, the full faith and credit of the governmental unit are pledged, they are known as "general
obligation special assessment bonds."
Special Assessment Fund: A fund set up to finance and account for the construction of improvements or
provision of services which are to paid for, wholly or in part, from special assessments levied against benefited
property. See also Special Assessment and Special Assessment Bonds.
Special Assessment Roll: The official list showing the amount of special assessments levied against each
property presumed to be benefited by an improvement or service.
Special Audit: An audit which is limited to some particular phase of a governmental unit's activity, such as the
examination of a Projects Fund, or an audit which covers all of the governmental unit's activities for a shorter
or longer period of time than the usual accounting period of one fiscal year. Such audits may involve some
detailed verifications as determined by the professional judgment of the auditor, but usually they are based on
appropriate tests and checks. See General Audit.
Special District: An independent unit of local government organized to perform a single governmental function
or a restricted number of related functions. Special districts usually have the power to incur debt and levy
taxes; however, certain types of special districts are entirely dependent upon enterprise earnings and cannot
impose taxes. Examples of special districts are water districts, drainage districts, flood control districts,
hospital districts, fire protection districts, transit authorities, port authorities, and electric power authorities.
Special Fund: Any fund that must be devoted to some special use in accordance with specific regulations and
restrictions. Generally, the term applies to all funds other than the General Fund.
Special Revenue Fund: A fund used to account for revenues from specific taxes or other earmarked revenue
sources which by law are designated to finance particular functions or activities of government. Includes
intergovernmental revenue in the form of state and federal grant funds.
Statements: (1) Used in a general sense, statements are all of those formal written presentations that set forth
financial information. (2) In technical accounting usage, statements are those presentations of financial data
that show the financial position and the results of financial operations of a fund, a group of accounts, or an
entire governmental unit for a particular accounting period. See also Schedules.
Statute: A written law enacted by a duly organized and constituted legislative body. See also Ordinance and
Resolution.
Stores: Goods on hand in storerooms, subject to requisition and use.
Straight Serial Bonds: Serial Bonds in which the annual installments of a bond principal are approximately
equal.
Surety Bond: A written promise to pay damages or to indemnify against losses caused by the party or parties
named in the document, through nonperformance or through defalcation. An example is a surety bond given
by a contractor or by an official handling cash or securities.
Surplus: The excess of the assets of a fund over its liabilities, or if the fund has other resources and
obligations, the excess of resources over the obligations. The term should not be used without a properly
descriptive adjective unless its meaning is apparent from the context. See also Fund Balance, and Retained
Earnings.
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Glossary
Symbolization: The assignment of letters, numbers, or other marks or characters to the ordinary titles of the
ledger accounts. Each letter or number should have the same meaning wherever used and should be selected
with great care so that it will indicate, immediately and with certainty, the title of the account, as well as its
place in the classification. The use of proper symbols saves much time and space in making the book record
and adds to its precision and accuracy. See also Coding.
Tax Levy: The total amount to be raised by general property taxes for purposes specified in the Tax Levy
Ordinance.
Tax Levy Ordinance: An ordinance by means of which taxes are levied.
Tax Liens: Claims which governmental units have upon properties until taxes levied against them have been
paid.
Note: The term is sometimes limited to those delinquent taxes for the collection of which legal action has been
taken through the filing of liens.
Tax Rate: The amount of tax levied for each $100 of assessed valuation.
Tax Rate Limit: The maximum rate at which a governmental unit may levy a tax. The limit may apply to taxes
raised for a particular purpose, or to taxes imposed for all purposes; and may apply to a single government, to
a class of governments, or to all governmental units operating in a particular area. Overall, tax rate limits
usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given
area.
Tax Roll: The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the
tax roll and the assessment roll are combined, but even in these cases the two can be distinguished.
Tax Supplement: A tax levied by a local unit of government which has the same base as a similar tax levied by
a higher level of government, such as a state or province. The local tax supplement is frequently administered
by the higher level of government along with its own tax. A locally imposed, state‐administered sales tax is an
example of a tax supplement.
Taxes: Compulsory charges levied by a governmental unit for the purpose of financing services performed for
the common benefit.
Note: The term does not include specific charges made against particular persons or property for current or
permanent benefits such as special assessments. Neither does the term include charges for services rendered
only to those paying such charges as, for example, water and sewer charges.
Taxes Receivable‐Current: The uncollected portion of taxes that a governmental unit has levied, which has
become due but on which no penalty for nonpayment attaches.
Taxes Receivable‐Delinquent: Taxes remaining unpaid on and after the date on which a penalty for
nonpayment is attached. Even though the penalty may be subsequently waived and a portion of the taxes
may be abated or canceled, the unpaid balances continue to be delinquent taxes until paid, abated, canceled,
or converted into tax liens.
Term Bonds: Bonds that the entire principal of which matures on one date. Also called sinking fund bonds.
Trust and Agency Funds: Funds used to account for assets held by a government in a trustee capacity or as an
agent for individuals, private organizations, other governments and/or other funds.
Trust Fund: A fund consisting of resources received and held by the governmental unit as trustee, to be
expended or invested in accordance with the conditions of a trust. See also Private Trust Fund and Public
Trust Fund.
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Glossary
Unappropriated Budget Surplus: Where the fund balance at the close of the preceding year is not included in
the annual budget, this term designates that portion of the current fiscal year's estimated revenues which has
not been appropriated. Where the fund balance of the preceding year is included, this term designates the
estimated fund balance at the end of the current fiscal period.
User Charges: The payment of a fee for direct receipt of a public service by the party benefiting from the
service.
Utility Fund: See Enterprise Fund.
Work Program: A plan of work proposed to be done during a particular period by an administrative agency in
carrying out its assigned activities.
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The Town Budget truly takes teamwork and I trust more hands went
into this effort than are recognized here.
I’d like to thank those listed below who were instrumental in
preparation of the proposed budget.
Betty Pamplin, Finance Director
Chuck Springer, Administrative
Services
Robyn Battle, Community Services
Rebecca Zook, Development and
Infrastructure Services
Hulon Webb, Engineering
John Webb, Development Services
Chief Blasingame, Fire
Chief Kowalski, Police
Harlan Jefferson
Town Manager
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