Budget - FY 2019-2020Town of Prosper, Texas
Adopted Budget
Fiscal Year 2019-2020
October 1, 2019 - September 30, 2020
Five-Year Financial Plan Included
About the Cover:
In October 2020, the Police Department and Dispatch will be operating out of a new 23,159
square foot facility that has the ability to expand in the future to nearly 33,000 square feet.
Construction of the Police Station and Dispatch Facility began in June 2019, and will be the first
building constructed at the new Public Safety Complex located on approximately 13 acres at the
southwest corner of Cook Lane and Safety Way. Future plans for the site include a Fire Station
and Fire Department Administration Building, Support Building, and various Training Facilities.
Town of Prosper
Fiscal Year 2019‐2020
Budget Cover Page
This budget will raise more revenue from property taxes than
last year's budget by an amount of $3,046,471, which is a 15.16
percent increase from last year's budget. The property tax
revenue to be raised from new property added to the tax roll
this year is $2,156,097.
The members of the governing body voted on the budget as follows:
FOR: Ray Smith, Mayor Craig Andres, Place 2
Curry Vogelsang, Jr., Mayor Pro‐Tem Meigs Miller, Place 4
Jason Dixon, Deputy Mayor Pro‐Tem Jeff Hodges, Place 5
Marcus E. Ray, Place 1
AGAINST: None
PRESENT and not voting: None
ABSENT: None
Property Tax Rate Comparison
FY 2019‐2020 FY 2018‐2019
Property Tax Rate: $0.520000/100 $0.520000/100
Effective Tax Rate: $0.494939/100 $0.531332/100
Effective Maintenance & Operations Tax Rate: $0.349789/100 $0.397119/100
Rollback Tax Rate: $0.530272/100 $0.581388/100
Debt Rate: $0.152500/100 $0.152500/100
Total debt obligation for Town of Prosper secured by property taxes: $6,418,830
The above statement is required by Section 102.005(b) of the Texas Local Government Code, as amended by HB
3195 of the 80th Texas Legislature.
Prepared By:
Harlan Jefferson, Town Manager
Chuck Springer, Ex. Director of Administrative Services
Kelly Neal, Finance Director
Betty Pamplin, Accounting Manager
Hulon Webb, Dir. of Engineering Services
Adopted by the Town Council on September 10, 2019
Ray Smith, Mayor
Curry Vogelsang, Jr., Mayor Pro-Tem
Jason Dixon, Deputy Mayor Pro-Tem
Meigs Miller, Council Member
Marcus E. Ray, Council Member
Craig Andres, Council Member
Jeff Hodges, Council Member
“Prosper is a place where everyone matters.”
INTRODUCTION
Letter from the Town Manager 3
Entity Profile 20
Demographics and Economic Statistics 22
The Budget Process 23
Basis of Accounting/Budgeting 24
Fund Overview 26
Budget Calendar 27
Town Council 28
Town Strategic Goals 29
Town‐wide Organizational Chart 32
Authorized Positions Schedule 33
Consolidated Fund Summary 3 Years 35
Consolidated Fund Summary 36
Combined Graphs 38
Property Tax Rate Distribution 39
Major Revenue Graphs by Source 40
GENERAL FUND
Fund Description 49
Fund Balance Graph 50
Revenues by Source 51
Appropriations by Department 52
Fund Summary 53
General Fund Overview 55
Administration
Town Manager's Office 56
Town Secretary's Office 58
Finance 60
Human Resources 62
Information Technology 64
Municipal Court 66
Non‐Departmental 68
Police Services
Operations 69
Dispatch 72
Fire Services
Operations 74
Marshal 76
Development Services
Building Inspections 78
Code Compliance 80
Planning 82
Public Works
Streets 84
Facilities Management 87
Community Services
Park Administration 88
Park Operations 90
Park Recreation 92
Library 94
Engineering 96
Table of Contents
WATER AND SEWER FUND
Fund Description 101
Net Assets Graph 102
Revenues by Source 103
Appropriations by Department 104
Fund Summary 105
Water and Sewer Fund Overview 107
Administration
Utility Billing 108
Non‐Departmental 110
Public Works
Water 111
Wastewater 114
Construction Inspections 116
DEBT SERVICE FUND
Fund Description 121
Fund Summary 122
Projection of Debt Margin 123
Outstanding Principal on Debt 124
Principal and Interest Schedule ‐ Tax Supported Debt 125
Principal and Interest Schedule ‐ Water/Sewer/Drainage 126
OTHER FUNDS
Revenues by Source 129
TIRZ #1 Fund 130
TIRZ #2 Fund 132
Crime Control and Prevention SPD 134
Fire Control, Prevention and Emergency Medical Services SPD 136
Park Dedication/Improvement Fund 138
Impact Fee Funds 141
Stormwater Drainage Fund 146
Special Revenue Fund 150
Vehicle and Equipment Replacement Fund 152
Health Insurance Trust Fund 156
APPENDIX
Supplemental Budget Requests 161
Discretionary Budget Requests 162
Cut Discretionary Budget Requests 263
Non‐Discretionary Budget Requests 289
Cut Non‐Discretionary Budget Requests 327
Five Year Capital Improvement Program 333
Summary of Capital Project Expenditures 340
Charter Article VII ‐ Financial Procedures 341
Financial Policies 346
Glossary 369
Town Staff and Consultants 387
Property Tax Rate Notice 388
Thank you Budget Team!
INTRODUCTION
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Memo
To: Honorable Mayor and Town Council
From: Harlan Jefferson, Town Manager
Date: September 10, 2019
Re: Fiscal Year 2019‐2020 Adopted Budget
The proposed budget was submitted to the Town Council on August 13, 2019. Following the Public
Hearing, the Town Council adopted the budget on September 10, 2019. The adopted budget includes
minor revisions from the proposed budget. The table below displays the proposed fund budgets as
presented on August 13, the adopted fund budgets, and the change.
Fund Name Proposed Adopted $ Change
General Fund $30,793,960 $29,865,198 ($928,762)
Parks Improvement and
Dedication Fees $650,000 $665,995 $15,955
Special Revenue Fund $1,454,577 $1,509,577 $55,000
The General Fund decrease in the adopted budget was a result of the Council’s request to eliminate the
six firefighters to avoid any potential grant supplanting, reduce the consultant for ERP software solution,
add funds for Downtown live event, and reduce scope of work for Frontier Park storage buildings. Funding
was added to the Park Improvement fund for a PISD agreement and funds were added to the Special
Revenue fund for tree mitigation and equipment needed in Court technology due to new state law
reporting.
Eliminated personnel in Fire Department $791,689
Reduction of consultant for ERP software solutions $50,000
Addition for Downtown Live event $50,000
Reduction in Frontier Park storage building of $137,073
Addition for PISD Frontier Park agreement $15,955
Addition for tree mitigation $50,000
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Addition for Court technology $5,000
The Town has applied for a FEMA SAFER grant to help support the new six firefighters requested for the
new ladder truck. Once the Town receives word about the grant funding, Town staff will bring back a
budget amendment to fund the positions. As discussed in the public hearings with Council, the scope of
the project to construct two storage buildings at Frontier Park has been reduced to the original scope of
work and to not include dumpster enclosures or stock pile area. Staff will move forward with planning
another Downtown live event in the spring 2020 with the new appropriation of $50,000.
Capital Improvement Changes are as follows:
1928‐TR: Traffic Signal – Fishtrap & Teel Parkway: (Construction) = Reduce $300,000 to
$250,000. This funding is from the West Thoroughfare Impact Fee Fund.
2004‐TR: Traffic Signal – Fishtrap & Gee Road: (Construction) = Reduce $300,000 to $250,000. This
funding is from the West Thoroughfare Impact Fee Fund.
2012‐ST: Fishtrap (Elem – DNT) – 4 lanes: (Design) = Add $100,000 from the West Thoroughfare
Impact Fee Fund saved from two traffic signals above ($50,000/each).
2007‐TR: Traffic Signal – SH 289 & Lovers Lane (TIRZ #1) = Reduce $350,000 to $300,000. This is
from TIRZ #1. No other Town funding allocated.
2005‐TR: Traffic Signal – Coit Rd & Richland: (Construction) = Reduce $300,000 to $250,000. This
funding is from the East Thoroughfare Impact Fee Fund.
The proposed budget Town Manager message brought about some questions that this memo will clarify.
Under the Employee Pay and Benefits section, the section regarding the Town’s self‐funded health
insurance plan stated the estimated annual cost is $2,431,675 for the plan year (January – December
2020). This amount is based on the current employee level enrolled in the plan of 187 employees,
however the adopted budget reflects a budget of $2,763,658 based on growth of new employees to a
tune of projected 213 enrolled in the plan.
It has been recommended to reword the target reserve level (fund balance) section established in the
General Fund. As required by the Town Charter amended May 6, 2017, the Town must maintain a
contingency reserve fund balance designation in the amount not less than twenty percent (20%) of the
total General Fund expenditures, to be used in case of unforeseen items of expenditures or revenue
shortfalls. Council has also approved a Fund Balance policy to establish a goal to achieve and maintain an
unassigned fund balance in the General Fund equal to five percent (5%) of budgeted expenditures for
unanticipated expenditures, unforeseen revenue fluctuations, or other adverse circumstances. The
unassigned fund balance level, however, may be reduced during unusual financial circumstances. The
Town will implement necessary corrective action within a five‐year plan to restore the unassigned fund
balance to the equivalent of five percent of budgeted expenditures. This amount is in addition to the
twenty percent restricted fund balance amount required by the Town Charter.
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August 13, 2019
To The Honorable Mayor and Town Council
Re: The FY 2019‐2020 Proposed Budget
In accordance with the Town Charter and the laws of the State of Texas governing home rule
cities, please accept this letter as my budget transmittal and executive summary of the Proposed
Annual Operations and Maintenance Budget. In developing this document, a significant amount
of time is devoted by Town Council Members and Town staff. The Town’s Proposed Budget is
developed through an extensive process of reviewing requests received by various Town
departments then prioritizing those requests in a manner that utilizes resources effectively,
within fiscal constraints, while working to achieve the Town’s strategic goals. As prepared and
submitted, the Proposed Budget is intended to:
serve as an operating plan for the new fiscal year,
provide fiscal policy direction to the Town staff,
provide a basis of accountability to the taxpayers of the investment of their tax dollar,
and
serve as a basis for measuring the performance for those individuals charged with the
management of the Town’s operations.
In essence, the Annual Operations and Maintenance Budget represents the single most
important management tool of the Governing Body and the staff.
BUDGET OVERVIEW
The Town of Prosper FY 2019‐2020 Proposed Budget addresses increased service levels to Town
residents in response to continued growth, provides required or recommended capital
investments in infrastructure and other public improvements as well as additional public safety
resources. The Town has continued to thrive relative to many markets. Despite the Town’s
current and future growth potential and general optimism, this budget has been prepared with
quantifiable forecasted revenue assumptions in mind.
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In evaluating the FY 2019‐2020 Proposed Budget, it is important to consider it in context with
several historical organizational initiatives, current conditions, and the impact each has on
planning for additional appropriations. Those with the greatest impact are listed below.
The FY 2019‐2020 Proposed Budget Appropriations total $59,008,878 for all operating funds, not
including general debt service, capital projects, impact fees, vehicle equipment and replacement
fund, or the Economic Development Corporation. Of that amount, approximately $30,793,960
is for General Fund operations and maintenance, $1,308,204 for the Crime Control and
Prevention Special Purpose District, $1,308,204 for the Fire Control, Prevention and Emergency
Medical Services Special Purpose District, and $25,598,510 for the Town’s Enterprise Funds
including Solid Waste, Water, and Sewer utilities as well as the Storm Drainage Utility Fund.
General Debt Service Appropriations for the coming fiscal year are $7,022,740.
VALUE OF TAXABLE PROPERTY AND GROWTH
The growth in taxable value of real property corresponds to a significant increase in residential
growth and population over the past 60 months. According to the most recent population
estimates published by the North Central Texas Council of Governments (NCTCOG), the Town of
Prosper’s new population as of January 1, 2019 was 25,630 which reflects a 13.2% growth rate.
According to NCTCOG, Prosper hit the top 10 fasting growing city in 2018. The Town has
forecasted the construction of 15 residential subdivision phases that are either under
construction or are approved for construction to accommodate 1,036 single family homes in the
next 24 months.
In 2019, the Town saw the tax roll add an additional 522 properties for Denton County with an
average market value increase of 28.83%, and 137 properties for Collin County with an average
market value increase of 12.26%. The Town is anticipating an ov erall 14.78% increase in projected
assessed values for the 2019 tax roll. On June 27, 2017, in an effort to help relieve the increase
in residential appraised values of property, the Council approved an increase in the homestead
exemption rate from 7.5% to 10%. This is anticipated to be a decrease in property tax revenue
to the Town of $1,608,065. The Town is also seeing an increase in properties that qualify under
the over 65 and disabled persons exemptions by 21% from the previous tax roll. This reflects a
future property tax revenue loss based on freeze values of approximately $1,716,000. In the
2019 tax roll, the Town is projecting an additional 258 single family homes for the Denton County,
with an average taxable value of $430,425, which is an estimated increase of 3.01% over last
year, and 196 additional single family homes for Collin County, with an average taxable value of
$543,030, which is an estimated increase of 3.72% over last year.
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PROPERTY VALUES
Certified property valuations increased by $542,144,726 (14.78%) for FY 2019‐2020. Property
values increased from $3,666,922,773 to $4,209,067,499. Of the increase, $414,634,110, or
11.13%, resulted from new construction, compared with $358,468,291 last year. New value
added to the tax roll will continue to be primarily from residential growth, however, the economic
commercial growth will have a substantial contribution to our commercial tax base.
PROPERTY TAX RATE
The Proposed FY 2019‐2020 Budget is again proposing a property tax rate of $0.52 per $100 of
taxable assessed valuation. If adopted, this would mark the thirteenth straight year of
maintaining this property tax rate. The portion of the tax rate applied to Debt Service is
$0.152500 per $100 of assessed value with the balance allocated for Maintenance and
Operations.
The total tax rate is divided between General Fund maintenance and operations and the Debt
Service Fund. Of the total tax rate, $0.367500 cents is dedicated to General Fund maintenance
and operations, and $0.152500 is dedicated to general obligation debt service. The portion of
the tax rate dedicated to maintenance and operations comprises 54.6% of the proposed revenue
in the General Fund. The portion of the tax rate dedicated to debt service is approximately 29%
of the overall Town tax rate. The Town continues to maintain a level below the debt management
policy limit of 35% of the overall Town tax rate.
The average taxable single‐family home value for the 2019 tax year is approximately $543,030 in
Collin County and $430,425 in Denton County. This reflects an increase of $19,463 or 3.72% in
Collin County and $12,566 or 3.01% in Denton County from the previous year. At the proposed
tax rate of $0.52 the municipal taxes paid on the average single family home will be $2,541.
SALES TAXES
The Town of Prosper levies a 1.5% tax on all taxable items sold within its borders (the Economic
Development Corporation’s 0.5% tax is in addition to the Town’s tax). In May 2018, the citizens
of the Town of Prosper voted to abolish the 0.50% sales and use tax revenue for property tax
relief and replaced it with the creation of two Public Safety Special Purpose Districts. The Crime
Control and Prevention District and the Fire Control, Prevention, and Emergency Medical Services
District will each collect 0.25% of sales and use tax to provide a minimum level of dedicated
funding. Each district is reported as a special revenue fund and sales and use tax is the only
source of revenue in these funds. As sales tax revenues have become a prominent funding source
for the Town, this will help dedicate more resources to the public safety needs of the Town. This
budget reflects the second year since the districts were created. Overall, the Proposed Budget
includes $8,183,866 in sales tax revenues, compared to $6,800,657 in the FY 2018‐2019 budget.
This is largely attributable to the continuing retail and commercial development growth in
Prosper. The one percent sales and use tax reported to the General Fund comprises 16.7% of
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revenue in the Proposed Budget. See table below labeled Commercial Taxable Property and
Growth which reflects the major retail developments coming online during the next budget cycle.
The proposed budget reflects the projected sales tax collections the Town will receive from those
various retail developments as well as the commercial growth in the Town.
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COMMERCIAL TAXABLE PROPERTY AND GROWTH
Name Open Date Square Feet
Gates of Prosper
Chick‐fil‐A Open 4,676
Olive Garden Open 7,783
Panera Bread Open 4,447
7‐Eleven Fall 2019 3,010
Gates of Prosper, Ph 2 Multiple Retail/Restaurant Tenants Summer/Fall 2020 258,132
Windsong Ranch Marketplace
Chase Bank Open 3,558
Windsong Marketplace Multiple Retail Tenants Open 40,000
Chick‐Fil‐A Spring 2020 4,996
McDonald's Fall 2019 4,803
Jack in the Box Open 2,644
Panera Bread Open 4,391
Raising Cane's Open 3,030
Shops at Prosper Trail
Shops at Prosper Trail Multiple Retail Tenants Fall 2019 10,940
Westfork Crossing
Brakes Plus Winter 2020 4,915
Westfork Crossing Multiple Retail Tenants Spring 2020 14,625
Other Development
Tribute Memory Care Open 55,074
Victory at Frontier Retail/Restaurant Multiple Tenants Spring 2020 17,950
All Storage Miniwarehouse Spring 2020 201,900
Alpha Montessori School Spring 2020 10,273
Blue Star Storage Miniwarehouse Spring 2020 22,750
Prosper Commons Multiple Retail Tenants Spring 2020 41,149
Goddard School Spring 2020 10,413
La Cima Crossing Multiple Retail Tenants Spring 2020 12,356
Whispering Gables Office Buildings Spring 2020 27,230
Farmers Bank & Trust Spring 2020 4,735
Total Care Animal Hospital Open 10,600
Ace Montessori School Fall 2019 12,457
KinderCare School Winter 2020 12,460
World Wide Rock Spring 2020 24,440
Chrysler, Dodge, Jeep, Ram Spring 2020 68,662
Cook Children's Medical Center, Ph 1 Winter 2020 103,200
Fast Lane Car Wash Spring 2020 4,588
Panda Express Spring 2020 2,381
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EMPLOYEE PAY AND BENEFITS
The Town recently went through a compensation study and has been recommended to phase
this adjustment over a three year period effective the first day of each fiscal year budget. This
study benchmarked salaries to the Town’s current benchmark cities. Sworn Fire and Police
personnel are on a step plan and civilian pay is based on a performance merit system. The Town
employees on average see a 3% increase based on their annual performance. Employees will
continue to see their steps or annual merits based on performance.
The Town has historically provided a competitive and innovative benefits package to employees,
offering a selection which best suits employees’ individual and family needs. Providing these
options has benefitted not only recruitment efforts, but also retention of employees. The
estimated annual cost is $2,431,675 for the plan year (January ‐ December 2020). The fiscal year
2019‐2020 budget includes no employer rate increases to the cost of health benefits provided to
full‐time employees. This is the third year the Town has been self‐insured. The Town has been
with BlueCross Blue Shield of Texas (BCBSTX) since 2014 and became self‐funded in 2017. BCBSTX
has been the third party administrator for the Town of Prosper’s medical insurance and handled
all heath care claims processing since 2017. The Town currently offers high deductible and PPO
medical plans. The Town is going through a formal RFP for administrative services for medical
and a pharmacy benefits management services only. This will be effective January 1, 2020.
As the costs within the medical field continue to rise, the Town has taken measures to ensure
medical claims are paid accurately and in compliance with the Town of Prosper plan agreement
by hiring a premier health care auditing firm. In looking a t health care costs containment allows
the Town to continue to offer an attractive benefits package to the Town’s full‐time employees.
PROGRAM AND STAFFING LEVELS
The Town of Prosper currently has 225 authorized full‐time equivalent (FTE) staff members
allocated among the various operating departments, excluding EDC. The proposed budget
recommends an increase of 23 full‐time positons. The proposed budget recommends the
following staffing additions and changes to occur in January 2020:
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Department Proposed Staffing Positions FTE
Police Lieutenants 2
Police Patrol Officers 2
Fire Firefighter/Paramedic 6
Code Compliance Health Code Compliance Officer 1
Streets Heavy Equipment Operator 1
Streets Crew Leader – Streets 1
Park Operations Irrigation Technician 1
Engineering Civil Engineer 1
Engineering Engineering Technician 1
Water Utility Maintenance Supervisor 1
Water Water Quality Technician 1
Water Senior Backflow Inspector 1
Water Water Utility Worker 1
Water Heavy Equipment Operator 1
Wastewater Heavy Equipment Operator 1
Wastewater Wastewater Utility Worker 1
Total FTE 23
UTILITY RATES
The Town of Prosper has continued its implementation of rate recommendations that support
the Town Council’s adopted Water and Wastewater Utility Comprehensive Business Plan. The
Plan as adopted contains recommendations to enhance revenues, to establish maintenance
reserves, and to fund an annual contribution of 2% to a capital replacement program. Staff hired
a rate consultant to evaluate the Town’s utility system’s operation costs, debt service payments,
and future capital needs for infrastructure improvements and to recommend any rate
adjustments that would be necessary to fully fund the cost of operating our system while
maintaining an adequate financial reserve. Based on the results of the annual review, we will be
recommending no rate adjustment for the sewer rates and no adjustment to the residential
water rates for FY 2019‐2020. The only rate adjustment will bring the commercial water base
charges in alignment with the residential water base charges. The impact of the commercial
water base rate adjustment will bring about $50,000 more in projected FY 2019‐2020 revenues
for the water‐sewer fund. The rate plan design is reflected in the proposed budget. The Town
will continue to re‐evaluate the rate plan every year.
The Town will be coming up on its first annual renewal for solid waste collection and recycling
services with Community Waste Disposal (CWD) in February 2020. Staff will be reviewing the
annual rate adjustment as outlined in the franchise agreement with CWD as it relates to CPI, fuel,
and disposal rate adjustments. Based on these adjustments, residents will see a $2.51 increase
to their solid waste services monthly. The Storm Drainage rates will remain the same since the
last increase implemented in FY 2017‐2018’s budget. The current drainage rates for a residential
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tier 1 rate is $3.00 and the residential tier 2 rate is $5.15 in their monthly charges. Commercial
customer’s rates are $1.00 per 1,000 SF.
GENERAL FUND
The FY 2019‐2020 Proposed Budget, as presented, is based on using the current tax rate of $0.52
per $100 of assessed value. The effective tax rate, that is the rate that would generate the same
amount of property tax revenues next year from the same taxed properties in FY 2018‐2019, is
$0.494939 per $100 of assessed value. The rollback rate calculation allows municipalities to raise
108 percent of the prior year’s operating and maintenance money, plus the necessary debt rate.
The rollback rate is $0.530272 per $100 of assessed value. Each additional penny of the tax rate
generates approximately $420,907 in property tax revenue. The Collin County Tax Assessor‐
Collector again expects to collect 100% of the current property taxes due based on their past
history of doing so.
The State legislature approved in the spring 2019 SB 2, property tax reform that limits all
municipalities for the 2020 property tax roll to raise the maintenance and operations property
tax revenues above 3.5% without voter approval. This puts serious restrictions on the General
Fund’s major revenue stream that supports services to the Town of Prosper residents. Finance
will continue to monitor the impact on funding Town services and continue to explore various
strategies to manage such revenue restrictions as we move into FY 2020‐2021 proposed budget.
FY 2018‐2019 projected year end recap reflects expenditures exceeding revenue resulting in a
net decrease effect to the Town’s Fund Balance. The Audited Fund Balance at the end of FY 2017‐
2018 was $12,814,269. The revised Fund Balance prior to the final audit for FY 2018‐2019 is
expected to decrease ($4,224,839) to $8,589,430. The reduction to Fund Balance is comprised
primarily of several one‐time capital expenditures as budgeted.
The target reserve level (Fund Balance) is set at 25% (or 90 days) of total appropriations. Until a
2011 Charter election, there was a formal 10% Contingency Policy in the Charter in addition to
the targeted 90‐day reserve. At the recommendation of staff, the Charter Commission proposed
to increase this to 20% in addition to the 90 day reserves approved by 88% of voters.
At the end of FY 2019‐2020, the projected total Fund Balance reflects a decrease of ($401,140)
to $8,188,290. The Proposed Budget contemplates using $125,000 in one‐time expenditures to
fund the construction of an office for the Mayor in Town Hall, adding virtual service clusters of
$151,000, hiring a consultant to assist in the development of an enterprise software RFP for the
Town of $100,000, funding loose equipment for the new Fire engine of $150,000, storage
buildings at frontier park and other various parks and recreation needs, and increase the ongoing
street maintenance program by $250,000 to be funded at $1,250,000 every year.
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GENERAL FUND REVENUES
For the FY 2019‐2020 fiscal year, General Fund revenues are expected to total $30,392,820 which
is an increase of 9% over the previous year’s budget. This increase is from increased property
and sales tax, franchise fees, interest income, and transfers in. The growth of this fund is largely
the result of continuing residential and commercial development and population growth in
Prosper.
Sales Taxes have remained higher than projected for several years. In the past, the Town has
conservatively forecasted the sales tax revenues. To reflect a more accurate depiction of the
Town’s economic development, the proposed budget reflects 5% growth from FY 2018‐2019 year
end projected sales tax receipts. Again, this is the second year for the Special Purpose Districts
that receive sales tax that had been previously reported in the General Fund. The General Fund
is projecting sales tax revenue of $5,077,532 for FY 2019‐2020.
License, Fees and Permits Revenues are projected at $4,315,353. This is less than the prior year’s
collections due to the rate of growth for residential permits. FY 2019‐2020 Budget still reflects
steady new residential and non‐residential construction. It is assumed the Town will issue at
least 700 new residential permits in the coming year.
Licenses and Franchise Fees are projected to rise with population. Municipal Court Fines are
projected to remain steady in FY 2019‐2020.
General Fund Revenues by Source:
GENERAL FUND APPROPRIATIONS
Total General Fund Appropriations for the FY 2019‐2020 Proposed Budget are $30,793,960. This
is a decrease of approximately 8% compared to the FY 2018‐2019 Amended Budget. The
Revenue Category FY 2020 Proposed % of Total
Property Tax $16,580,933 54.6%
Sales Tax 5,077,532 16.7%
License, Fees & Permits 4,315,353 14.2%
Franchise Fees 1,731,376 5.7%
Transfers In 989,087 3.2%
Charges for Services 515,847 1.7%
Fines & Warrants 474,163 1.6%
Investment Income 300,249 1.0%
Parks Fees 255,280 0.8%
Miscellaneous/Grants 153,000 0.5%
Revenue Total 30,392,820 100.0%
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category of personnel makes up the majority of the General Fund budget. The proposed budget
authorizes the Town Manager to hire 16 FTE staff members for the General Fund.
The major Program Enhancement and Capital Expenditures included in the proposed
appropriations and planned for FY 2019‐2020 by department are as follows:
Public Works / Streets:
Enhancements Amount
Annual Street Maintenance Program $1,250,000
New Street Maintenance Crew $ 147,397
Police:
Enhancements Amount
Two Lieutenants $ 372,412
Two Traffic Officers $ 292,904
Reclass Four Officers to Corporals $ 53,016
Equipment (radios, MVR upgrade) $ 65,694
Fire:
Enhancements Amount
Restructuring Personnel (6FF) for ladder truck $ 791,689
New engine loose equipment $ 150,000
Storm Siren $ 31,500
Fire Training/Programs $ 30,798
Parks:
Enhancements Amount
Frontier Park Storage Buildings $ 285,000
Park Operations Maintenance/Equipment $ 200,200
Irrigation Technician $ 68,810
Frontier Park baseball plaza repair $ 27,000
Frontier Park cheek wall repair $ 20,000
Park Admin Building parking resurfacing $ 15,000
Administration:
Enhancements Amount
Failover virtual server cluster $ 151,000
Mayor’s office space and furniture $ 125,000
Consultant for enterprise software $ 100,000
A complete summary listing of the proposed enhancements with a detailed explanation can be
found in the Appendix section of this document beginning on page 161.
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DEBT SERVICE (Interest & Sinking [I&S]) FUND
The Town of Prosper currently holds just over $127.255 million in outstanding tax supported
debt. $42.3 million of that amount was issued for water, sewer, and storm water infrastructure
projects and can be payable from water, sewer, and storm water revenues; however, to obtain
more favorable financing terms, the debt has a tax pledge. The balance of tax supported debt,
just over $84.9 million, was issued for general fund purposes. In June of 2017, the Town received
upgrades from the two major credit rating houses Moody’s and S&P. Each upgraded the Town
to their second highest level. The Town’s debt rating was upgraded from Aa2 to Aa1 from Moody
and from AA to AA+ from S&P. The rating agencies reaffirmed debt rating in June 2019 with the
new 2019 debt issuance. Both stating the rating reflects the Town’s consistently strong financial
management performance while maintaining a healthy reserve.
Appropriations for FY 2018‐2019 in the Debt Service Fund will total $7,022,740. This represents
a 13% increase from the current year’s budget. The Town recently issued 2019 general obligation
and certificate of obligation bonds which is reflected in the increase of appropriations.
WATER and SEWER FUND
The Water and Sewer Fund’s principle source of revenues are charges to customers for water
consumption, wastewater collection, refuse collection, and fees related to providing consumers
with new water and wastewater services. Total fund revenues for FY 2019‐2020 are estimated
to increase to $24,953,626 (an increase of 24.33%). The adopted business plan for the Water
and Sewer Utility Fund identifies the need for revenue enhancements to cover existing and future
operations and maintenance costs as well as debt service and contracted water and sewer costs
with the Upper Trinity Regional Water District and North Texas Municipal Water District.
Water, Sewer & Solid Waste Fund Revenues by Source:
Revenue Category FY 2020 Proposed % of Total
Water Charges $13,623,413 54.6%
Sewer Charges 7,051,798 28.3%
Solid Waste Charges 1,460,230 5.8%
Penalties 113,875 0.5%
Investment Income 142,025 0.6%
License, Fees & Permits 54,258 0.2%
Miscellaneous * 2,508,027 10.0%
Revenue Total 24,953,626 100.0%
The Town of Prosper along with other surrounding municipalities’ purchases treated surface
water from the North Texas Municipal Water District (NTMWD). The next year proposed budget
15
reflects an increased water consumption coupled with a 2.4% rate adjustment from NTMWD
from $2.97 per 1,000 to $3.04 per 1,000 gallons for FY 2019‐2020.
The proposed budget authorizes the Town Manager to hire 7 FTE staff members for the Water
and Sewer Fund. The major Program Enhancement and Capital item expenses budgeted in the
Water/Sewer Utility Fund by department include:
Water:
Enhancements Amount
Custer Road meter station and water line relocations $2,501,275 *
Cook Lane (First‐End) water line $ 400,000
Water Purchase $ 341,042
Broadway (Parvin‐Craig) water line $ 150,000
Water Quality Technician $ 85,133
Senior Backflow Inspector $ 97,610
Two water personnel $ 100,810
Water well decommissioning and testing $ 101,000
(two year phase)
Wastewater:
Enhancements Amount
Sewer Management Fees $ 519,409
CCTV camera truck, manhole camera $ 225,380
Two wastewater personnel $ 100,810
Currently, the Utility Fund holds just under $42.3 million in outstanding debt. The Town has
worked closely with our financial advisors, First Southwest, to develop a sound debt management
plan for the Utility Fund. In the future, the Town anticipates annual debt service increasing
steadily with a spike in FY 2022 for lower pressure plane pump station and water line expansion
as well as the Doe Branch parallel interceptor for wastewater needs and again in FY 2024 for the
Doe Branch wastewater treatment plant expansion.
In order to appropriately manage Utility Fund debt, the Town and First Southwest developed a
plan to monitor the debt limits by establishing a comprehensive debt management policy. In
that policy it states the enterprise fund will target the net revenues available for debt service to
exceed 1.25 times the outstanding revenue‐backed debt service payments. This will help identify
if the net revenues can sustain the committed debt service and any future issuance.
* Miscellaneous revenue reflects TxDOT’s share on Custer Road (1902‐WA) water project that is
cash flowed by the Town and then reimbursed by TxDOT when complete. The Town’s obligation
is $300,000.
16
DRAINAGE UTILITY FUND
Currently, the Drainage Utility Fund holds just under $3 million in outstanding debt. During FY
2017‐2018 budget, Council approved a rate increase in order to support debt service payments
and still complete routine drainage/storm water maintenance.
CAPITAL IMPROVEMENT FUNDS
The Capital Improvement Fund accounts for financial resources to be used for the acquisition or
construction of major capital facilities. The budget for these projects are independent of the
operating budget and are typically funded with bonds, grants, fund balance, special restricted
revenue or other sources of capital from developers or other private investment.
Street Projects
Prosper Trail (Coit – Custer) * 7,000,000
Coleman Street (Gorgeous – Prosper Trail) 250,000
FM 2478 (US 380 – FM 1461) 69,168
Coleman Street (at Prosper HS) 90,000
Fishtrap (Segments 1,4, design; Elem to DNT
schematic) 1,190,000
Coit Road and US 380 (southbound right turn lane) 35,000
Prosper Trail/DNT Intersection Improvements 1,600,00
Cook Lane (First‐End) 2,100,000
Fishtrap (Elem – DNT) 2 then 4 lanes 500,000
Coit Road (First – Frontier) – 4 lanes 800,000
Teel (US 380 intersection improvements) 100,000
Traffic Projects
Fishtrap & Teel Parkway 300,000
Fishtrap & Gee Road 350,000
Coit Road & Richland Boulevard 350,000
Fishtrap & Windsong Boulevard 50,000
Park Projects
Lakewood Preserve (22 acres/lights) 2,092,500
Hays Park (2 acres/no lights) 35,000
Pecan Grove Irrigation 85,000
Pecan Grove H&B Trail 30,000
Star Trail Park # 2 535,000
Pecan Grove Phase 2 67,500
Pecan Grove Hike & Bike Trail 30,000
Whitley Place Hike & Bike Trail 280,000
Water Projects
17
Custer Road Meter Station and Water Line
Relocations 2,501,275
Cook Lane (First – End) 400,000
Broadway (Parvin‐Craig) 150,000
Drainage Projects
Frontier Park/Preston Lakes Improvements 100,000
* Street project – Prosper Trail partially funded from the General Fund Street Maintenance
Program.
GENERAL DISCUSSION ITEMS
The following items have also been incorporated into the FY 2019‐2020 Proposed Budget:
The proposed budget includes the revisions to the compensation plans for employees
consistent with the discussions held with the Town Council.
Continued partnerships with other entities have produced multiple saving opportunities
for shared services or improving our customer service to residents and visitors alike.
The new Town Hall has recently celebrated its one year anniversary of being open to
the public.
The Town has an Interlocal Agreement with PISD to access their fueling facility.
The Town renews its agreements along with several area cities to contract with Collin
County for Animal Control and Sheltering Service.
The Town has several agreements with Frisco including using Frisco's GIS for our
departments and Interlocal agreements for Police and Fire Departments to access
their radio system.
Interlocal Agreement for landscape services with the City of McKinney and City of
Frisco.
Parking lot at new Prosper ISD stadium.
Three way Interlocal Agreement for Frontier Parkway BNSF overpass with Collin
County and the City of Celina.
18
AWARDS
The Government Finance Officers Association of the United State s and Canada (GFOA) presented
a Distinguished Budget Presentation Award to the Town of Prosper, Texas, for its Annual Budget
for the fiscal year beginning October 1, 2018. The Town has received a Distinguished Budget
Award for the last two consecutive years. In order to receive this award, a governmental unit
must publish a budget document that meets program criteria as a policy document, as a financial
plan, as an operations guide, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility
for another award.
While budgets are always a challenge, we have worked diligently to propose a budget that
accomplishes Council goals to expand services and competitively compensate staff while holding
the line on the tax rate. We have also presented a future five ‐year financial plan to help manage
the decisions made for the next fiscal year and the impact it has on future fiscal responsibilities.
The Town’s proposed budget attempts to address the current and future growth and
infrastructure expansion demands while recognizing the needs of its residents.
I would also like to compliment and thank the entire Town staff for their dedication, diligence,
and fiscal accountability in providing their respective services to the Governing Body and the
residents of Prosper.
Sincerely,
Harlan Jefferson
Town Manager
19
Entity Profile
The Town is a political subdivision and a home rule municipality under the law of the state. A
Home Rule Charter was approved by the voters of the Town at an election held November 7,
2006, and revised on May 14, 2011 and May 6, 2017. The Town operates as a Council-Manager
form of government with the Town Council comprised of the Mayor and six Council members.
The term of office is three years. The Town Manager is chief executive officer of the Town.
Services the Town provides include: public safety (police, fire protection, and dispatch), and
municipal court, public streets, water/wastewater and storm drainage utilities, parks and
recreation, library, public improvements, engineering, planning and zoning, building inspections
and code compliance, economic development and general administrative services. Some services
such as legal and solid waste/recycling are outsourced in full or in part to the private sector.
The Town is located in North Central Texas, and covers approximately twenty-seven square miles
of the Dallas/Fort Worth Metroplex (“DFW”). Prosper includes areas in Collin and Denton
Counties, with most of the Town’s population residing in Collin County. The Town is located at
the crossroads of Preston Road and US Highway 380, and is just five minutes north of the bustling
Dallas North Tollway cities of Frisco and Plano.
The Town is home to first-rate schools receiving top marks in recent grades from TEA and state
championship sports teams, over 400 acres of open space and parks, and other amenities. Access
to the DFW area, coupled with a commitment to maintain a high standard of living has created
rapid growth for the Prosper community. Prosper has led the charge in growth by being ranked
#1 in the fastest-growing cities in North Texas according to the Dallas Business Journal (November
2018). This pace is expected to increase over the ensuing years.
The 2010 Census population for the Town was 9,462, and the 2019 estimate is 25,630.
2,097 2,400 3,100
5,250 6,350
9,462
12,190
14,710
17,790
22,650
27,980
0
5,000
10,000
15,000
20,000
25,000
30,000
2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020
20
21
2019 Estimated Population: 25,630
2019 Assessed Valuation: $4,209,067,499
Median Age: 34.4*
Median Household Income: $114,267*
Number of Households (includes renter‐occupied apartments): 9,808
Square Miles: 27
Unemployment Rate: 3.05%
Prosper ISD Public Education 1,916
Kroger Grocery Store 512
Wal‐Mart Grocery/Retail Store 300
Town of Prosper Municipality 245
Olive Garden Restaurant 142
Lowe's Home Improvement Store 115
Longo Toyota Automotive 84
Gentle Creek Golf Course 76
Dicks/Field & Stream Retail 74
Texas Health Resources Healthcare Facility 70
Percentage of Total
380 & 289 LP
DD Bluestem LLC
Orion Prosper Lakes LLC
Orion Prosper LLC
MQ Prosper Retail LLC
Northwest 423/380 LTD
Wal‐Mart Real Estate Business Trust
First Texas Homes
Crossland Texas Industrial LLC
Kroger Texas LP
* Data retrieved from Sperling's Best Places www.bestplaces.net
19,493,000 0.46%
19,456,594 0.46%
17,923,264 0.43%
17,134,494 0.41%
21,679,898 0.52%
24,931,913 0.59%
Taxable Assessed Value Taxable Assessed Value
72,075,348$ 1.71%
38,760,000 0.92%
31,676,505 0.75%
55,233,905 1.31%
Demographics and Economic Statistics
Major Employers:
Major Taxpayers:
22
The Budget Process
PURPOSE OF AN ANNUAL BUDGET
The basic purpose of the Town of Prosper Budget is to serve as a communication tool to residents,businesses,and
employees regarding the Town's financial plan.The budget is designed to provide clear and accurate information to Town
stakeholders with respect to how their local government is organized and how it operates.
BUDGET DETAILS
The Town's fiscal year is from October 1st to September 30th.Beginning October 1st,the approved budgets are
appropriated to the various funds and departments.Amendments may be made to the budget during the fiscal year in
accordance with Town Charter provisions.These amendments shall be by ordinance,and shall become an attachment to
the original budget.Expenditures may not exceed appropriations at the department level without Town Council approval.
The Town budgets for revenues and expenditures on a yearly basis.The final adoption of the Annual Budget takes place in
September and the new fiscal year begins October 1.Final adoption of the budget by the Town Council shall constitute the
official appropriations as proposed by expenditures for the current year and shall constitute the basis of official levy of the
property tax as the amount of tax to be assessed and collected for the corresponding tax year.
PREPARATION OF THE ANNUAL BUDGET DOCUMENT
Budget preparation requires careful consideration and usually begins with Kickoff Meetings when the Finance Director
meets with Department Heads to review the budget preparation calendar and to establish the basis for budget submissions.
In April,the Budget Preparation Manual is distributed to departments for review.Submissions include funding requests for
personnel,improvements to public services,capital outlays and enhancement projects.
Once received from departments,the Finance Department carefully reviews and evaluates each department's budget
submissions for completion and line item consistency.The overall picture of estimated revenues and proposed
expenditures is studied.Focusing on the Town Council's vision for Prosper and providing the most efficient and effective
services to the Prosper citizens are the major considerations throughout the budget review process.
From June through September,budget workshop sessions are held between the Town Manager and Department Heads.
The Town Manager submits the proposed budget to Town Council and it is made public for review.The proposed operating
budget includes proposed expenditures and the means of financing them.This eventually culminates into Town Council
public hearings in August and possibly September.At this time,the Town Council may further revise the proposed budget as
it deems necessary.The final adoption of the Annual Budget takes place in September when the budget is legally enacted
through the passage of an ordinance.
BUDGET ADMINISTRATION
The Fiscal Year begins and the approved budgets are then under the management of the responsible Department Head and
ultimately the Town Manager.Department Heads are given much discretion to assign funds within their departmental
budgets as needed and consult with the Town Manager on any significant variances from a given line item budget.
Any revision that alters total expenditures of any department must be approved by the Town Council.
Expenditures for goods or purchased services are documented by receipts,invoices,purchase orders or contracts.
The Town Manager submits monthly financial reports as required by Town Charter and actively manages any shortfalls in
revenues or overages in expenditures.Unless known to be immediately necessary or significant in value,budget
amendments will be done towards the close of the fiscal year taking into account other possible savings within the fund.
Encumbered amounts lapse at year end,meaning any encumbrances are canceled or reappropriated as part of the
following year's budget.
23
Basis of Accounting/Budgeting
The budgetary and accounting policies contained in the budget document conform to generally accepted
accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB).
The accounts of the Town are organized on the basis of funds and account groups, each of which is
considered a separate budgetary and accounting entity. Within the budget, the Town's various funds are
grouped into the following categories of fund types:
Governmental Fund Types - Include the General Fund, Debt Service Fund, Capital Project
Funds, and Special Revenue Funds. The budget is organized and operated on a modified accrual
basis of accounting. A financial measurement focus is utilized here as well. Under the modified
accrual basis of accounting, revenues are recorded when susceptible to accrual (i.e., both
measurable and available). Available revenues collected within the current period or soon
thereafter are used to pay liabilities of the current period. Expenditures represent a decrease in
net financial resources, and other than interest on general long-term debt, are recorded when
the fund liability is incurred, if measurable. Interest on general long-term debt is recorded when
due.
Proprietary Fund Types – Include the Enterprise Funds and Internal Service Funds. These are
accounted and budgeted for on a cost of services or “capital maintenance” measurement focus,
using the accrual basis of accounting. Under the accrual basis of accounting, revenues are
recognized when earned and expenses are recognized when incurred. For purposes of this budget
presentation, depreciation is not displayed and capital expenditures and bond principal payments
are shown as utilized by each fund.
Governmental Fund Types
Government Fund types are those through which most governmental functions of the Town are financed.
The acquisition, use, and balances of the Town’s expendable financial resources and the related liabilities
(except those accounted for in the Proprietary and Fiduciary Fund types) are accounted for through the
Governmental Fund Types.
General Fund – The General Fund is the general operating fund of the Town. It is used to account
for all revenues and expenditures except for those required to be accounted for in other funds.
Major functions financed by the General Fund include: Administration, Public Safety, Community
Services, Financial Services, HR, IT, Library, Building and Planning, and Parks and Recreation.
Special Revenue Funds – Special Revenue Funds are used to account for the proceeds of
specific revenue sources other than expendable trusts or major capital projects. The Special
Revenue Funds include, but are not limited to, TIRZ #1; TIRZ #2; Crime Control and Prevention
Special Purpose District; Fire Control, Prevention and Emergency Medical Services Special Purpose
District; Park Dedication/Improvement Fund; Impact Fee Funds; and Special Revenue Fund.
Debt Service Fund – The Debt Service Fund is used to account for the accumulation of resources
for, and the payment of, general long-term debt principal, interest, and related costs.
24
Capital Projects Funds – The Capital Projects Funds are used to account for financial resources
to be used for the acquisition or construction of major capital items or facilities.
Proprietary Fund Types
Enterprise Funds are used to account for operations that are either financed or operated in a manner
similar to private business enterprises, or where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and/or net income is appropriate for capital
maintenance, public policy, management, control, accountability, or other purposes.
Utility Fund – This fund accounts for water, wastewater, and solid waste collection services for
the residents of the Town. All activities necessary to provide such services are accounted for in
the fund, including administration, operation, maintenance, financing and related debt service,
and billing and collection.
Stormwater Utility Fund – This fund accounts for the costs associated with the implementation
and ongoing administration of stormwater and drainage management needs of the Town. All
activities necessary to provide such services are accounted for in the fund, including
administration, operation maintenance, and billing and collection.
Internal Service Funds – The Internal Service Funds include the Health Insurance Trust Fund
that accounts for the Town’s self-insurance activities, and the Town’s Vehicle and Equipment
Replacement Fund which accounts for vehicle and equipment replacements.
25
Fund Overview
Non - Major Funds
Major Funds
Town of
Prosper Funds
Governmental
Funds
General Fund Impact Fee
Funds
Debt Service
Fund
Capital Projects
Fund
Special
Revenue Funds
Court
Technology
Fund
Court Security
Fund
Escrow Fund
Park Dedication
Fund
Park
Improvement
Fund
Contributions
Fund
TIRZ #1 Fund
TIRZ #2 Fund
Crime Control and
Prevention Special
Purpose District Fund
Fire Control, Prevention,
and Emergency Medical
Services Special Purpose
District Fund
Proprietary
Funds
Enterprise
Funds
Water/Sewer
Fund
Storm Drainage
Fund
Internal Service
Funds
Vehicle and
Equipment
Replacement Fund
Health
Insurance Fund
26
Budget Calendar Actions
Planning
January - March
Adopted Budget
September 30
Town Council’s Budget
August - September
Town Manager’s Budget
June - July
Department’s Budget
April - May
PlanningJanuary - March
Department’s BudgetApril - May
May 6 - Town sta completes revenue and expenditure projections through the end of the current scal year; prepares discretionary and non-discretionary budget requests and related forms.May 13 - Begin compilation and discussions with Department Heads.
Town Manager’s BudgetJune - July
July 9 - Strategic Planning/Budget Work Session with Town Council and Department Heads.July 25 - Chief Appraiser certies appraisal rolls for taxing units.July 31 - Certication of anticipated collection rate by collector.
Town Council’s BudgetAugust - September
August 2 - Calculation of eective and rollback tax rates. 72-hour notice for meeting (Open Meetings Notice). August 13 - Town Council meeting to discuss tax rate; if proposed tax rate will exceed the rollback rate or the eective tax rate (whichever is lower), take record vote and schedule Public Hearings . Town Manager presents proposed budget for FY 2019-2020. Proposed budget must be posted on website from this date until adopted. August 14 - “Notice of FY 2019-2020 Budget Public Hearing” notice in newspaper and on Town website published at lease seven days before the Public Hearing.August 16 - Finance Committee reviews Proposed Budget.August 23 - 72-hour notice for Public Hearing (Open Meetings Notice).August 27 - First Public Hearing for budget.September 1 - 72-hour notice for Public Hearing (Open Meetings Notice).September 5 - Second Public Hearing for budget.September 7 - 72-hour notice for meeting at which governing body will adopt tax rate (Open Meetings Notice). September 10 - Town Council meeting to consider passing ordinances adopting the FY 20192020 budget and tax rate. Budget must be adopted before the tax rate, and both must be record votes. Meeting is 3 to 14 days after the second Public Hearing. Taxing unit must adopt tax rate before September 30 or 60 days after receiving certied appraisal roll, whichever is later.September 11 - Final approved budget to be led with Town Secretary. Submit ordinance to Collin and Denton County TaxSeptember 11 - Copies of nal budget distributed t o Town Council and Department Heads; Tax Assessor/Collector and Appraisal District notied of current year tax rates.October 1 - New scal year begins and taxes are billed by the Tax Assessor/Collector.
27
Town Council
Mayor
Ray Smith
Term: May 2022
Council Member Place 1
Marcus E. Ray
Term: May 2022
Council Member Place 2
Craig Andres
Term: May 2021
Council Member Place 3
Mayor Pro‐Tem
Curry Vogelsang, Jr.
Term: May 2020
Council Member Place 4
Meigs Miller
Term: May 2022
Council Member Place 5
Jeff Hodges
Term: May 2020
Council Member Place 6
Deputy Mayor Pro‐Temro
Jason Dixon
Term: May 2021
TOWN
COUNCIL
The Mayor and each of the six (6)
Council Member places are elected at
large according to the Town Charter.
28
Priority Levels: Urgent & Important "1"; Important to Begin or Continue "2"; As Time/Resources Allow "3"Status PriorityStatus Update July 2019Staff MemberOriginal Estimated Completion Date1Goal 1 – Ensure Quality Development2 Update Comprehensive Plan Base Map, Demographics and StatisticsIn progress 1Fall 2020JWFall 20203 Conduct a complete update of the Comprehensive PlanOn hold 1Fall 2022JWFall 20224 Update non-residential development standards including enhance thoroughfare screening, and vision for DNT/US 380In progress 3Fall 2019JWFall 20165 Identify and Implement one key Public/Private Partnership project for DowntownOn-going 3Fall 2020 JW (EDC) Fall 20186 Enhance Old Town Residential RevitalizationIn progress 3 Summer 2019 JWFall 201878Goal 2 – Maintain Safety and Security9 Pursue an improved ISO rating from 2 to 1Complete 2 Summer 2019 SBFall 201910 Obtain Texas Fire Chiefs Association Best Practices RecognitionIn progress 2 Winter 2019SBSpring 201711 CPR Training offered for all Town of Prosper Staff In progress 2 Summer 2019 SBSummer 2019 12 Ladder Truck put into service In progress 2 Winter 2019SBWinter 201913 Obtain & Maintain American Heart Association Mission Lifeline Status On-going 2SB1415Goal 3 – Provide Efficient and Effective Utilities, Roads and Infrastructure16 Develop a railroad crossing strategy.In progress 1Fall 2019HWFall 201917 Complete construction Fishtrap Elevated Storage Tank (South)In progress 1 Summer 2020 HWSummer 201918 Complete construction 24" WL Connection from LPP EST to DNT/42" to CoitIn progress 1 Summer 2020 HWSummer 201919Complete construction Upper Pressure Plane PumpComplete 1 Summer 2019 HWSummer 201920 Complete construction Lower Pressure Plane Pump Station and Transmission LineIn progress 1 Summer 2023 HWSummer 202121 Complete construction Broadway from McKinley to ColemanIn progress 1 Summer 2019 HWSummer 201522 Complete construction Fishtrap Rd. from FM 1385 to Dallas North Tollway (two Sections)In progress 1 Summer 2020 HWSummer 201523 > from FM 1385 to Gee Rd.24 > from Gee Rd. to Dallas North Tollway - construction completed in Aug. 201625 Collin County complete construction DNT Southbound Frontage Road In progress 1 Spring 2020HWFall 201826 TxDOT complete construction US 380 (Denton County Line to Lovers Lane) Complete 1 Spring 2019HWFall 201827 NTTA complete construction DNT/US 380 Overpass In progress 1Fall 2022HWFall 202028 Complete construction Prosper Trail (Kroger - Coit) In progress 1 Summer 2019 HWWinter 201829 Complete design Coit Road (First - Frontier) In progress 2 Summer 2019 HWFall 2018Major Initiatives 2018 - 2019 *29
30 Complete design Prosper Trail (Coit - Custer) In progress 2Fall 2019HWFall 201831 Complete design Cook Lane and E-W Collector (Cook - DNT)In progress 2Fall 2019HWFall 201732 Complete construction McKinley from First to FifthComplete 1 Spring 2019HWFall 201533 Complete construction Fifth from Railroad to ColemanComplete 1 Spring 2019HWFall 201634 Collin County complete construction Frontier Parkway (BNSF Overpass)In progress 2Fall 2022HWSummer 202135 Complete construction Cook LaneIn progress 1Fall 2020HWSummer 201936 Complete construction E-W Collector (Cook - DNT)In progress 1Fall 2019HWSummer 202037 TxDOT complete construction FM 2478 (US 380 - FM1461)In progress 2 Summer 2022 HWSummer 202238 TxDOT complete construction US 380 (US 377 - Denton County Line) In progress 2 Spring 2024HWSummer 202539 TxDOT complete construction FM 1461 (SH 289 -CR 165)In progress 22022-2027HW2022-202740 Complete design Victory Way (Coleman - Frontier)In progress 2Fall 2019HWFall 20194142Goal 4 – Maximize Recreation and Leisure Opportunities43 Evaluate Downtown Parkland/Open Space optionsIn progress1Summer 2019 DR Summer 201944 Evaluate options for a new Community ParkIn progress1Summer 2019 DR Spring 201945 Update the Parks, Recreation, and Open Space Master PlanOn hold 1Fall 2023DRFall 20234647Goal 5 – Maintain Community Character48 Complete US 380 Landscaping (Custer - Lovers) In progress 2 Summer 2020 DRSummer 201849 Apply for Parks and Recreation National AccreditationIn progress 3Fall 2020DRFall 20205051Goal 6 – Ensure Fiscal Stewardship52 Pursue targeted, innovative grant opportunities to optimize operations.On-going 1CS (KN)53 Enhance operational transparency, capability, and security with new Town-wide enterprise software solution.In progress2Fall 2022 CS (KN) Fall 202254 Renegotiate Franchise AgreementsComplete 2 Winter 2019 CS (KN)Fall 201755 Develop a long-term plan for staffing, Town Facilities, and infrastructure financingOn-going 1CS (KN)Fall 20185657Goal 7 – Maintain a Quality Workforce58 Complete biannual Compensation StudyComplete 1Spring 2019 CS (KS) Spring 201959 Pursue Organizational Excellence through staff development, training, and industry best practices recognitionOn-going 2CS (KS) Winter 20196061Goal 8 – Improve Town Facilities62 Plan and prioritize future facility needsIn progress 1Winter 2020CS63 Construct and occupy Public Safety facilityIn progress 1Fall 2020 HW/DKFall 202064 Complete design of Police Station, Phase 1Complete 1 Summer 2019 HW/DK Winter 201965 Develop a Public/Private Partnerships with the communications industryOn-going 2CS (LJ)Fall 202066 Develop a Data Transmission Infrastructure Improvements Master PlanOn-going 1CS (LJ)Fall 20206768Goal 9 – Maintain Proactive Communication with Engaged Residents69 Develop a professionally produced Year in Review/Annual Report video In progress 3Winter 2020RBWinter 202070 Make Smart Meter data accessible to residentsIn progress 3Winter 2020 CS (KN) Winter 2020
30
71 Complete 3-year Communication planComplete 2Winter 2019RBFall 201872 Conduct CPR Training for Prosper Residents (Friends & Family)In progress 2 Summer 2019 SBSummer 2019 73 Conduct Citizens Fire Academy for Residents In progress 2 Summer 2019 SBSummer 2019 74 Conduct HOA Presidents MeetingComplete 2Winter 2019RBSummer 201875 Implement effective, new social media toolsOn-going 2RBFall 20187677Goal 10 – Engage in Effective Intergovernmental Relations78 Leverage intergovernmental relationships to achieve regional transportation solutionsOn-going 1HJ79 Continue and improve regular communications with PISD to coordinate plans for infrastructure improvements.On-going 2HW80 Coordinate with the Counties and TxDOT to ensure local interests are considered on major roadway projects.On-going 2HW81 Work with TML and the Town's lobbyist to monitor issues of local concern before the state legislature.CompleteHJ8283Goal 11 – Develop a Town Council Succession Planning Strategy84 Continue to provide opportunities for the Council to engage with the public through Town-sponsored and community events.On-going 2RB85 Develop opportunities for Citizen Engagement to educate the residents about municipal government operations.On-going 2RB86 Provide leadership development opportunities for new and existing Town leaders.On-going 2RB11 Complete17%36 In progress57%14 On-going22%2 On hold3%63Total100%Updated July 9, 2019 * Based upon the January 2019 Staff and Council Strategic Planning Sessions31
Organizational Chart32
Fund Department Position Type
Actual
2016-2017
Actual
2017-2018
Adopted
2018-2019
Revised
2018-2019
Adopted
2019-2020
GENERAL FUND
Town Manager 1.00 1.00 1.00 1.00 1.00
Town Secretary 2.00 4.00 4.00 4.00 4.00
Finance 6.00 7.00 8.00 7.00 7.00
Human Resources 2.00 3.00 3.00 4.00 4.00
Information Technology 2.00 2.00 3.00 3.00 3.00
Court 2.50 3.50 4.00 4.00 4.00
Police 27.00 30.00 36.00 36.00 40.00
Dispatch 9.00 9.00 11.00 11.00 11.00
Fire 34.00 40.00 41.00 41.00 41.00
On-call temporary pool 15.00 15.00 15.00 15.00 15.00
Fire Marshal 2.00 2.00 3.00 3.00 3.00
Inspections 13.00 15.00 16.00 16.00 16.00
Code Compliance 1.00 2.00 2.00 2.00 3.00
Planning 4.00 5.00 5.00 5.00 5.00
Streets 3.00 5.00 6.00 6.00 8.00
Parks 20.00 22.00 26.00 26.00 27.00
Library 2.50 6.50 6.50 6.50 6.50
Engineering 6.00 7.00 8.00 10.00 12.00
Subtotal Full-Time 134.00 162.00 181.00 183.00 193.00
Subtotal Part-Time 3.00 2.00 2.50 2.50 2.50
Subtotal Temporary 15.00 15.00 15.00 15.00 15.00
Total General Fund 152.00 179.00 198.50 200.50 210.50
WATER/SEWER FUND
Utility Billing 3.00 4.00 4.00 4.00 4.00
Water 18.00 21.00 24.00 24.00 25.00
Engineering 0.00 0.00 0.00 0.00 4.00
Wastewater 7.00 9.00 12.00 12.00 14.00
Subtotal Full-Time 28.00 34.00 40.00 40.00 47.00
Subtotal Part-Time 0.00 0.00 0.00 0.00 0.00
Total Water/Sewer Fund 28.00 34.00 40.00 40.00 47.00
DRAINAGE UTILITY FUND
Total Drainage Utility Fund All Full-time 2.00 2.00 2.00 2.00 2.00
Position Type
Actual
2016-2017
Actual
2017-2018
Adopted
2018-2019
Revised
2018-2019
Adopted
2019-2020
ALL FUNDS
Total Full-Time 164.00 198.00 223.00 225.00 242.00
Total Part-Time 3.00 2.00 2.50 2.50 2.50
Total Temporary 15.00 15.00 15.00 15.00 15.00
Total All Funds 182.00 215.00 240.50 242.50 259.50
Authorized Positions
33
34
ACTUAL
2017-2018
PROJECTED
2018-2019
ADOPTED
2019-2020
ESTIMATED RESOURCES
REVENUES:
Taxes 24,449,666 29,181,638 32,616,350
Inter-governmental 327,326 114,796 554,000
License, Fees & Permits 7,933,411 6,828,507 6,770,142
Charges for Services 21,616,789 23,041,778 26,382,926
Fines & Warrants 406,738 460,352 474,163
Investment Income 1,329,521 770,817 728,274
Miscellaneous Revenue 2,158,923 813,259 3,179,115
Impact Fees 10,059,204 9,672,848 8,025,500
Subtotal-Revenues 68,281,578$ 70,883,994$ 78,730,470$
OTHER RESOURCES:
Transfers In 2,037,669 4,447,365 2,902,800
Bond Proceeds - - -
70,319,247$ 75,331,359$ 81,633,270$
ESTIMATED USES
Direct Expenditures by Function:
General Government/Central Services 11,583,717 13,582,557 13,292,097
Public Safety 10,221,526 13,544,563 13,292,276
Community Services 6,256,943 4,330,910 5,059,529
Streets & Highways 4,135,131 4,196,904 2,895,652
Development Services 2,362,955 2,843,887 3,173,727
Utility Services 11,207,718 13,231,941 17,762,336
Engineering 982,255 1,506,597 1,726,461
Debt Service 8,097,158 9,674,165 11,181,618
Economic Infrastructure Development 1,846,745 1,695,886 2,109,263
Impact Fee Infrastructure Development 12,965,871 11,514,039 5,951,303
Subtotal-Expenditures 69,660,018$ 76,121,449$ 76,444,263$
Transfers Out 2,824,887 4,447,365 2,902,800
72,484,905$ 80,568,814$ 79,347,063$
EXCESS (DEFICIENCY)(2,165,659)$ (5,237,455)$ 2,286,207$
BEGINNING FUND BALANCE 35,873,801$ 37,796,536$ 30,949,204$
EXCESS (DEFICIENCY)(2,165,659)$ (5,237,455)$ 2,286,207$
ENDING FUND BALANCE 33,708,142$ 32,559,081$ 33,235,411$
TOTAL ESTIMATED RESOURCES:
TOTAL ESTIMATED USES:
CONSOLIDATED FUND SUMMARY
BY YEAR
35
GENERAL FUND
DEBT SERVICE
FUND
IMPACT FEE
FUNDS UTILITY FUNDS
ESTIMATED RESOURCES
REVENUES:
Taxes 21,658,465 6,855,713 - -
Inter-governmental 54,000 - - -
License, Fees & Permits 6,302,010 - - 168,133
Charges for Services 435,847 - - 22,762,597
Fines & Warrants 474,163 - - -
Investment Income $300,249 45,000 135,000 147,025
Miscellaneous Revenue $99,000 - 200,000 2,514,027
Impact Fees - - 7,350,000 -
Subtotal-Revenues 29,323,733$ 6,900,713$ 7,685,000$ 25,591,783$
OTHER RESOURCES:
Transfers In 989,087 - - -
Bond Proceeds - - - -
30,312,820$ 6,900,713$ 7,685,000$ 25,591,783$
ESTIMATED USES
Direct Expenditures by Function:
General Government/Central Services 5,402,395 20,000 - 2,352,017
Public Safety 10,675,868 - - -
Community Services 4,393,574 - - -
Streets & Highways 2,895,652 - - -
Development Services 3,173,727 - - -
Utility Services - - - 17,762,336
Engineering 1,726,461 - - -
Debt Service - 7,002,740 - 4,178,878
Economic Infrastructure Development - - - -
Impact Fee Infrastructure Development - - 5,951,303 -
Subtotal-Expenditures 28,267,677$ 7,022,740$ 5,951,303$ 24,293,231$
Transfers Out 1,597,521 - - 1,305,279
29,865,198$ 7,022,740$ 5,951,303$ 25,598,510$
EXCESS (DEFICIENCY)447,622$ (122,027)$ 1,733,697$ (6,727)$
BEGINNING FUND BALANCE 8,589,430$ 2,435,107$ 4,876,176$ 8,507,167$
EXCESS (DEFICIENCY)447,622$ (122,027)$ 1,733,697$ (6,727)$
ENDING FUND BALANCE 9,037,052$ 2,313,080$ 6,609,873$ 8,500,440$
TOTAL ESTIMATED RESOURCES:
TOTAL ESTIMATED USES:
CONSOLIDATED FUND SUMMARY
FISCAL YEAR 2019-2020
36
SPECIAL REVENUE
FUNDS
INTERNAL SERVICE
FUNDS COMBINED FUNDS
ESTIMATED RESOURCES
REVENUES:
Taxes 4,102,172 - 32,616,350
Inter-governmental 500,000 - 554,000
License, Fees & Permits 300,000 - 6,770,142
Charges for Services - 3,184,482 26,382,926
Fines & Warrants - - 474,163
Investment Income 64,000 37,000 728,274
Miscellaneous Revenue 58,700 307,388 3,179,115
Impact Fees 675,500 - 8,025,500
Subtotal-Revenues $ 5,700,372 3,528,870$ 78,730,470$
OTHER RESOURCES:
Transfers In - 1,913,713 2,902,800
Bond Proceeds - - -
5,700,372$ 5,442,583$ 81,633,270$
ESTIMATED USES
Direct Expenditures by Function:
General Government/Central Services 1,509,577 4,008,108 13,292,097
Public Safety 2,616,408 - 13,292,276
Community Services 665,955 - 5,059,529
Streets & Highways - - 2,895,652
Development Services - - 3,173,727
Utility Services - - 17,762,336
Engineering - - 1,726,461
Debt Service - - 11,181,618
Economic Infrastructure Development 2,109,263 - 2,109,263
Impact Fee Infrastructure Development - - 5,951,303
Subtotal-Expenditures 6,901,204$ 4,008,108$ 76,444,263$
Transfers Out - - 2,902,800
6,901,204$ 4,008,108$ 79,347,063$
EXCESS (DEFICIENCY)(1,200,832)$ 1,434,475$ 2,286,207$
BEGINNING FUND BALANCE 4,031,974$ 2,509,350$ 30,949,204$
EXCESS (DEFICIENCY)(1,200,832)$ 1,434,475$ 2,286,207$
ENDING FUND BALANCE 2,831,142$ 3,943,825$ 33,235,411$
TOTAL ESTIMATED RESOURCES:
TOTAL ESTIMATED USES:
37
Combined Graphs
Taxes
$32,616,350
Inter‐governmental
$554,000
License, Fees & Permits
$6,770,142
Charges for Services
$26,382,926
Fines & Warrants
$474,163
Investment Income
$728,274
Miscellaneous
$3,179,115
Impact Fees
$8,025,500
All Funds Revenues by Type
General Government
$13,292,097
Public Safety
$13,292,276
Community Services
$5,059,529
Streets & Highways
$2,895,652
Development Services
$3,173,727
Utility Services
$17,762,336
Engineering
$1,726,461
Debt Service
$11,181,618
Economic Infrastructure
Development
$2,109,263
Impact Fee Infrastructure
Development
$5,951,303
All Funds Expenditures by Type
38
Fiscal Year General Fund I & S Fund Total
2013-14 0.326191 0.193809 0.520000
2014-15 0.356301 0.163699 0.520000
2015-16 0.361074 0.158926 0.520000
2016-17 0.367500 0.152500 0.520000
2017-18 0.367500 0.152500 0.520000
2018-19 0.367500 0.152500 0.520000
2019-20 0.367500 0.152500 0.520000
As Proposed
Property Tax Rate Distribution
General and I & S Funds
0.0 0.1 0.2 0.3 0.4 0.5 0.6
General Fund I & S Fund
General Fund
71%
I & S Fund
29%
Tax Rate Distribution
FY 2019-2020
General
Fund
71%
I & S
Fund
29%
FY 2016-2017
General
Fund
69%
I & S
Fund
31%
FY 2015-2016
General
Fund
69%
I & S
Fund
31%
FY 2014-2015
General
Fund
71%
I & S
Fund
29%
FY 2017-2018
General
Fund
71%
I & S
Fund
29%
FY 2018-2019
39
Source: The Texas State Comptrollers Website
Sales Taxes
General, Special Purpose Districts, and EDC Funds
Sales taxes contribute approximately 16%of General Fund revenues and are the second largest source of
revenue for the General Fund budget. The Town examines the market conditions in Prosper and the
Metroplex in budgeting sales tax conservatively year to year.
Town Sales Tax revenues are primarily generated within four areas of business. The business types are
categorized according to the North American Industry Classification System ("NAICS"). The Town receives
some revenues, even though many are small denominations, from over three hundred NAICS codes or business
types. The top four contributing NAICS classifications in Prosper (in no particular order) are Retail, General
Merchandise, Home Centers, and Concrete Manufacturing. Sales in these top four account for over 50%of the
Town's Sales Tax Receipts. Two of the four are directly, and another one is indirectly, tied to the construction
industry.
Notes: The Town held an election May, 2018 to create two Special Purpose Districts for Crime and Fire that
are supported by a quarter of a percent of sales tax collected in the Town.
$1,316 $1,938 $2,471 $2,795 $3,257 $3,997
$5,071
$6,339
5,245.07 $4,498
2,549 $2,676
$439
$646
$824 $932 $1,086
$1,332
$1,690
$2,173
$2,549
$2,750
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
ThousandsEDC
Sales
Tax
SPDs
Sales
Tax
Town
Sales
Tax
40
Property Valuations & Ad Valorem Taxes
General and I & S Funds
TOTAL TAX LEVY $23,376,858
One Penny on the Tax Rate $420,907
Times Anticipated Tax Collections 100%
Plus Actual Tax on Freeze $1,489,707
Times Tax Rate (Per $100) 0.52
Certified Freeze Adjusted Taxable Value Increased 21%
New Construction Totaled $414,634,110
Ad Valorem Taxes
Total Freeze Adjusted Taxable Value $ 4,209,067,499
1,145,769
1,205,781
1,253,321
1,447,466
1,753,255
2,129,311
2,546,144
3,114,007
3,666,923 4,209,067
333,084 324,387 321,662
351,317
378,651
423,062
461,940
495,762
523,567
543,030
$‐
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$‐
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019Thousands
Certified Net Assessed Taxable Valuations
Uses ARB approved Totals
Avg Home Taxable Value from Collin County
Source: Collin CAD and Denton CAD Certified Totals 2010‐2019
41
What entities do my property taxes
fund and what is the monthly cost
for each?
Town of Prosper Tax Breakdown
The median average home value in the Town of Prosper is
$543,030 which translates to the Town property tax of
$211.78 monthly/$2,541 annually.
Tax Rates
Collin College
Collin County
Town of Prosper
Prosper ISD
$0.081222 per $100 valuation
$0.174951 per $100 valuation
$0.520000 per $100 valuation
$1.568350 per $100 valuation
$36.75
$75.21
$211.78
$677.04
$- $100.00 $200.00 $300.00 $400.00 $500.00 $600.00 $700.00 $800.00
Collin College
Collin County
Town of Prosper
Prosper ISD
42
In 2020, the
median household
will pay $212 in Town
property taxes per month.
*The median average home value in the Town of Prosper is $543,030.
43
Impact Fee Revenues
Impact Fee Funds
Texas Local Government Code Chapter 395 requires an impact fee analysis before impact fees are set. Chapter 395
requires that land use assumptions and capital improvement plans be updated at least every five years, and the
Town of Prosper last performed an impact fee analysis in 2011. During FY 2016‐2017, Council adopted land use
assumptions and a capital improvements plan establishing impact fees for water, wastewater, and roadways by
amending Article, 10.02 "Capital Improvements and Impact Fees," of the Town of Prosper Code of Ordinances.
Town of Prosper's Code of Ordinances, Section 10.02.001 purpose of impact fees is to assure the provision of
adequate public facilities to serve new development in the Town by requiring each such development to pay its
share of the costs of such improvements by and attributable to such new development. The budget reflects a
conservative revenue forecast for impact fees based on growth that is taking place, but not at the rate reflected in
previous years.
$10,059,204
9,672,848
$8,025,500
$‐
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
2017‐2018
Actual
2018‐2019
Projected
2019‐2020
Budget
44
Consumption % of total
Customer Type of Business (gallons)Usage
Prosper Independent School District School District 15,038,829 1.04%
Argos Ready Mix Ready-Mix Concrete Mfg 8,208,000 0.57%
SiteOne Landscape Supply Landscape Supplier 5,145,500 0.36%
Lattimore Materials Ready-Mix Concrete Mfg 4,435,800 0.31%
Mario Sinacola and Sons Construction Company 3,550,150 0.25%
Kroger Grocery Store 2,919,850 0.20%
Prosper Car Wash Auto Detailer 2,899,150 0.20%
380 & 289 LP Shopping Center 2,370,200 0.16%
MQ Prosper Retail Shopping Center 2,248,500 0.16%
Town of Prosper Municipality 2,241,800 0.16%
Water and Wastewater Revenues
Water & Sewer Fund
Council approved increases to water rates to be phased in over three years beginning with Fiscal Year 2017-2018.
This represents the first increase to Town customers since 2012 despite substantial increases by our water
providers over the last several years. Staff reviews the billed water and wastewater rates every year to ensure the
rates approved are warranted in order to expand the Town's water and sewer infrastructure,as well as to continue
providing our customers with the best service possible. Water and wastewater charges amount to eighty-three
percent of the revenue collected by the Water and Sewer fund. During the FY 2019-2020 budget process staff
recommended to Council to not phase in the third year of water and wastewater rate increases due to the
increased accounts in the Town. Council approved the recommendation along with aligning the commercial base
rates for water to mirror the residential base rate charge. The Town is not increasing the water or wastewater
rates for the next year and will continue to look at rates to ensure that fund balance reserves are maintained.
Ten Largest Water Customers
10,250,224
11,881,208
13,971,370
4,970,539
6,609,891 7,051,798
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2017-2018
Actual
2018-2019
Projected
2019-2020
Budget
Water Wastewater
45
46
GENERAL FUND
47
48
General Fund Description
The General Fund is the operating fund of the Town. The General Fund receives and accounts for all general tax
revenues and other receipts that are not restricted by law or contractual agreement to some other designated
fund. The General Fund includes a greater variety and amount of revenues, and finances a wider range of
governmental activities than any other fund. The primary revenue sources for the General Fund are property
taxes, sales taxes, franchise fees, license and permit fees, fines and warrants, and miscellaneous general
revenues.
The General Fund accounts for general purpose expenditures for most government functions. Operations in the
General Fund provide basic services such as Administration, Police Services, Fire Services, Public Works,
Community Services, Development Services, and Engineering. Included for each operational area is an
organizational chart, program description, goals and objectives, personnel summary, and an expenditure
summary.
49
Fiscal Year Days Over Minimum Reserve Value of Each Day
2015‐2016 117 48,507$
2016‐2017 111 61,280$
2017‐2018 75 77,584$
2018‐2019 6 89,031$
2019‐2020 19 82,959$
General Fund
Fund Balance
The Town Charter proposes a legal restriction on a Contingent Reserve of the General Fund in the amount of twenty
percent (20%). It is the goal of the Town to achieve and maintain an unassigned fund balance in the General Fund
equal to five percent (5%) of budgeted expenditures for unanticipated expenditures, unforeseen revenue
fluctuations, or other adverse circumstances. This amount is in addition to the twenty percent (20%) restricted fund
balance amount required by the Town Charter. In FY 2018‐2019, Council approved one‐time capital expenditures by
utilizing a strong unrestricted fund balance. This helped fund roads and equipment versus issuing debt, while still
maintaining the required reserves per charter and policy.
$‐
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
2016‐2017
Actual
2017‐2018
Actual
2018‐2019
Projected
2019‐2020
Budget
Unrestricted Contingency per Charter 5% Reserve Over Minimum Reserve
50
Revenue Category FY 2020 Adopted % of Total
Property Tax $16,580,933 54.7%
Sales Tax 5,077,532 16.8%
Franchise Fees 1,731,376 5.7%
License, Fees & Permits 4,315,353 14.2%
Charges for Services 435,847 1.4%
Fines & Warrants 474,163 1.6%
Grants 54,000 0.2%
Investment Income 300,249 1.0%
Transfers In 989,087 3.3%
Miscellaneous 99,000 0.3%
Park Fees 255,280 0.8%
Revenue Total $30,312,820 100.0%
Other $255,280
General Fund Revenues
By Source
Property Tax
54.7%Sales Tax
16.8%
Franchise Fees
5.7%
License, Fees & Permits
14.2%
Charges for Services
1.4%
Fines & Warrants
1.6%
Grants
0.2%
Investment Income
1.0%
Transfers In
3.3%Miscellaneous
0.3%Park Fees
0.8%
51
Department FY 2020 Adopted % of Total
Administration $5,442,763 18.2%
Police Services 5,496,662 18.4%
Fire Services 6,384,111 21.4%
Public Works 2,963,896 9.9%
Community Services 4,631,138 15.5%
Development Services 3,211,835 10.8%
Engineering 1,734,793 5.8%
Expense Total $29,865,198 100.0%
Other $1,734,793
General Fund Appropriations
By Department
Administration
18.2%
Police Services
18.4%
Fire Services
21.4%
Public Works
9.9%
Community Services
15.5%
Development
Services
10.8%
Engineering
5.8%
52
FUND BALANCE AND RESERVE POSITIONING
FUND ACCOUNT TYPE
ACTUAL
2017-2018
AMENDED BUDGET
2018-2019
PROJECTED
2018-2019
ADOPTED BUDGET
2019-2020
PLANNING YEAR
2020-2021
PLANNING YEAR
2021-2022
PLANNING YEAR
2022-2023
PLANNING YEAR
2023-2024
REVENUES Property Tax 12,119,078 14,361,960 14,503,134 16,580,933 18,224,026 19,669,948 20,842,927 21,880,461
Sales Tax 6,685,486 4,500,452 4,832,905 5,077,532 5,328,129 5,486,005 5,648,617 5,816,108
Franchise Fees 1,705,985 1,425,650 1,608,326 1,731,376 1,751,390 1,782,284 1,814,083 1,847,388
License, Fees & Permits 5,462,277 5,399,159 4,363,581 4,315,353 4,062,066 4,063,830 4,065,647 4,067,518
Charges for Services 526,481 351,715 402,227 435,847 456,659 478,497 501,412 525,456
Fines & Warrants 406,738 427,224 460,352 474,163 474,163 474,163 474,163 474,163
Grants 58,818 - 114,796 54,000 55,000 55,000 55,000 55,000
Investment Income 246,761 212,194 294,362 300,249 306,254 312,379 318,627 324,999
Transfers In 835,439 881,541 885,572 989,087 989,087 989,087 989,087 989,087
Miscellaneous $172,368 $57,350 145,269 99,000 58,110 58,120 58,130 58,140
Park Fees 220,574 259,900 215,659 255,280 209,500 219,500 219,500 219,500
TOTAL REVENUES 28,440,006$ 27,877,145$ 27,826,182$ 30,312,820$ 31,914,385$ 33,588,813$ 34,987,192$ 36,257,819$
EXPENDITURES Administration 5,607,131 7,253,305 7,167,493 5,442,763 6,862,867 5,523,753 5,689,466 5,860,150
Police Services 4,583,920 4,793,966 4,331,198 5,496,662 5,633,452 6,099,199 6,747,819 6,790,078
Fire Services 6,253,021 7,856,473 7,706,466 6,384,111 6,611,656 7,151,689 7,837,950 8,186,533
Public Works 4,206,080 4,621,430 4,230,512 2,963,896 2,930,287 3,018,196 3,108,742 3,202,004
Community Services 3,902,240 4,266,002 4,221,474 4,631,138 4,233,488 4,360,493 4,491,308 4,626,047
Development Services 2,393,744 3,098,212 2,885,591 3,211,835 3,006,304 3,096,493 3,189,388 3,285,070
Engineering 983,944 1,525,759 1,508,287 1,734,793 1,779,895 1,833,291 1,888,290 1,944,939
TOTAL EXPENDITURES 27,930,080$ 33,415,147$ 32,051,021$ 29,865,198$ 31,057,950$ 31,083,115$ 32,952,963$ 33,894,821$
Net Period Excess/(Deficit) 509,926$ (5,538,002)$ (4,224,839)$ 447,622$ 856,435$ 2,505,698$ 2,034,230$ 2,362,998$
NET CHANGE IN FUND BALANCE 509,926$ (5,538,002)$ (4,224,839)$ 447,622$ 856,435$ 2,505,698$ 2,034,230$ 2,362,998$
BEGINNING FUND BALANCE 12,304,343$ 12,814,269$ 12,814,269$ 8,589,430$ 9,037,052$ 9,893,487$ 12,399,185$ 14,433,415$
ENDING FUND BALANCE 12,814,269$ 7,276,267$ 8,589,430$ 9,037,052$ 9,893,487$ 12,399,185$ 14,433,415$ 16,796,413$
BALANCE OF UNRESTRICTED FUNDS 12,814,269$ 7,276,267$ 8,589,430$ 9,037,052$ 9,893,487$ 12,399,185$ 14,433,415$ 16,796,413$
Less: Contingency per Charter 5,586,016 6,683,029 6,410,204 5,973,040 6,211,590 6,216,623 6,590,593 6,778,964
5% Reserve 1,396,504 1,670,757 1,602,551 1,493,260 1,552,898 1,554,156 1,647,648 1,694,741
AMOUNT OVER (UNDER) MINIMUM RESERVE TARGET 5,831,749$ (1,077,520)$ 576,674$ 1,570,753$ 2,128,999$ 4,628,406$ 6,195,174$ 8,322,708$
% AMOUNT OVER MINIMUM RESERVE TARGET 21%-3%2%5%7%15%19%25%
AMOUNT OVER (UNDER) IN DAYS OPERATING COST 75 (12)6 19 25 54 68 88
General Fund Summary
53
54
General Fund Overview
General Fund
Administration
Town
Manager's
Office
Town
Secretary's
Office
Finance
Human
Resources
Information
Technology
Municipal
Court
Non‐
Departmental
Police Services
Operations
Dispatch
Fire Services
Operations
Marshal
Public Works
Streets
Facilities
Management
Community
Services
Park
Administration
Park
Operations
Park
Recreation
Library
Development
Services
Building
Inspections
Code
Compliance
Planning
Engineering
Engineering
55
DEPARTMENT:DIVISION:
Administration Town Manager's Office
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Commercial taxable value as a percentage of total taxable value 12.2%14.6%14.2%
Percentage change in taxable commercial property values 38.9%41.7%11.5%
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Certified Tax Roll - percentage change from prior year 22.3%17.8%14.8%
New property value as a percentage of taxable value growth 62.1%70.4%76.5%
Staff turnover as a percentage of total workforce 11.2%9.5%10.0%
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Town Manager’s office oversees all community functions and services by directing, motivating, and providing leadership to the
various departments of the Town. The Town Manager provides administrative guidance to the Town Council and is responsible for the
administration of all affairs of the Town with only those exceptions specified in the Town Charter. The Town Manager and Executive
Team serve as liaisons between the Town Council, residents, and staff, in order to:
• Better serve our community by providing exceptional customer service and promoting lasting success
• Communicate and accomplish Town Council policies and initiatives
• Cultivate a strong and dynamic future for Prosper
GOALS AND OBJECTIVES
Town Council Goal 6 - Ensure Fiscal Stewardship
• Oversee budget development and administer the annual budget and capital improvement projects adopted by the Town Council.
• Submit for Budget Excellence Award and Popular Annual Financial Reporting Award.
• Continue the multi-year budgeting process adjusting for the 3.5% rollback rate limit.
Town Council Goal 7 - Maintain a Quality Workforce
• Expand the continuous improvement program.
Town Council Goal 8 - Improve Town Facilities
• Complete the construction of the Public Safety facility.
Town Council Goal 3 - Provide Efficient and Effective Utilities, Roads and Infrastructure
• Continue to work with wireless providers to expand Town cellular phone service.
• Implement recommendations of the Broadband Committee.
56
DEPARTMENT:DIVISION:
Administration Town Manager's Office
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel $ 209,193 211,042$ $ 219,944
Operations 413,300 460,034 390,565
Transfers 623 623 132
TOTAL $ 623,116 $ 671,699 $ 610,641
PERSONNEL SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Executive Assistant/Deputy Town Secretary 1.0 0.0 0.0
Executive Director of Administrative Services 1.0 1.0 1.0
TOTAL 2.0 1.0 1.0
Town Manager
Ex. Director of
Development and
Infrastructure Services
Fire Chief Police Chief
Town
Secretary/Public
Information Officer
Ex. Director of
Administrative
Services
57
DEPARTMENT:DIVISION:
Administration Town Secretary's Office
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Town Facebook Followers 6,013 8,858 11,958
Board and Commission Applications Processed 59 36 40
Registered Voters 12,986 14,406 15,990
Public Information Requests (PIRs) processed 190 195 215
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Town Secretary/PIO is responsible for administrative support for the Mayor and Town Council, the posting of meeting notices in
accordance with the Open Meetings Act, the final preparation and posting of the Town Council Meeting Packet, administration of
elections, and responding to Public Information Requests in accordance with the Public Information Act. The Town Secretary/PIO
oversees the town-wide records management program, coordinates the storage and disposition of inactive Town records, provides
support and training to Town staff on records management procedures, and serves as custodian of the Town's historical records.As
Public Information Officer for the Town, the Town Secretary/PIO supervises the Communication Specialist and the Town's third party
contractor for public and media relations. The Town Secretary/PIO manages the Town's communication strategy using multiple
communication methods including social media, the Town website, printed and digital materials, and community engagement activities to
ensure residents and the public are well-informed about Town programs, services and activities.
GOALS AND OBJECTIVES
Town Council Goal 9 - Maintain Proactive Communication to Engage Residents and Stakeholders
• Provide professional, timely, and courteous administrative support to the Town Council.
• Respond promptly to requests for documents, ensuring that internal and external customers receive information
in a timely manner.
• Publish legal notices to satisfy state law and inform the public through print media.
• Post meeting notices and other legally-required public notices in accordance with the Open Meetings Act, the
Election Code, and state law.
• Maintain official Town records in accordance with the Public Information Act and the Texas State Library guidelines
for records management.
• Continue professional development and networking opportunities through ICMA, TCMA, TML, TMCA and TAMIO.
• Establish and maintain positive relationships with elected officials, Town staff, the public, and the media.
• Continue to improve and increase the Town's social media presence through the use of multiple platforms.
• Coordinate and track the dissemination of information via press releases, the Town website, and social media,
determining the best platform to use and timing the release of information appropriately.
• Provide outstanding customer service to the public and to Town of Prosper staff.
• Support community engagement activities that serve to build positive relationships with residents and community stakeholders.
58
DEPARTMENT:DIVISION:
Administration Town Secretary's Office
TOWN OF PROSPER
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Meeting notices and other public notices posted on Town bulletin board and
website in accordance with Open Meetings Act 100%100%100%
Registered voters as a percentage of population 57%56%56%
Responses to PIR's within 10 business days 100%100%100%
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel $ 229,905 335,480$ $ 338,282
Operations 144,030 181,791 174,941
Transfers 3,157 3,157 -
TOTAL $ 377,092 $ 520,428 $ 513,223
PERSONNEL SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Administrative Assistant 1.0 1.0 1.0
Communication Specialist 1.0 1.0 1.0
Deputy Town Secretary 1.0 1.0 1.0
Town Secretary/Public Information Officer 1.0 1.0 1.0
TOTAL 4.0 4.0 4.0
Town Secretary/Public
Information Officer
Administrative
Assistant
Communication
Specialist
Deputy Town
Secretary
59
DEPARTMENT:DIVISION:
Administration Finance
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Invoices processed 6,486 6,500 6,600
Accounts Payable payments processed 3,699 4,228 4,700
Journal entries processed 2,565 2,400 2,500
Payroll payments processed 4,925 4,882 5,200
Purchase orders/change orders issued 289 379 400
Bids processed 102 75 100
P‐card Transactions 2,851 3,369 3,500
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Invoices paid within 30 days 90%89%90%
Vendors on ACH/Wire payments 15%18%18%
Yield to Maturity @ Cost ‐ 2.273% 2.500%
Treasury Yield ‐ 1.730% 2.000%
Bids processed online 35%24%40%
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Finance Department is responsible for all fiscal transactions and preparation of financial reports. The department is also responsible
for development of the Town's annual operating budget, as well as cash management, purchasing, revenue collection, debt management,
payment disbursements and investment of Town funds. An external auditor prepares an annual audit of Town funds to ensure the proper
and ethical accounting of public funds. The Payroll function also resides under the Finance Department umbrella and is responsible for the
timely and accurate payment of all Town employees.
GOALS AND OBJECTIVES
Town Council Goal 6 ‐ Ensure Fiscal Stewardship
• Continue to maintain our current bond credit rating Moody's Aa1 and S&P AA+.
• Receive the GFOA Budget Presentation award.
• Receive the Certificate of Achievement from GFOA for the Comprehensive Annual Financial Report.
• Receive the GFOA Popular Annual Financial Report award.
• Increase investment revenue and manage cash management to help reduce property taxes.
• Maximize use of e‐procurement system.
• Receive the annual Achievement of Excellence in Procurement Award.
60
DEPARTMENT:DIVISION:
Administration Finance
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 640,200 778,028$ $ 781,490
Operations 299,341 315,870 349,991
Transfers 1,819 1,819 ‐
TOTAL $ 941,360 $ 1,095,717 $ 1,131,481
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Accountant 1.0 0.0 0.0
Accounting Manager 1.0 1.0 1.0
Accounts Payable Specialist 0.0 1.0 1.0
Buyer 0.0 1.0 1.0
Finance Director 1.0 1.0 1.0
Payroll/Accounts Payable Specialist 1.0 0.0 0.0
Payroll Administrator 0.0 1.0 1.0
Purchasing Agent 1.0 1.0 1.0
Receptionists (Two Part‐Time positions)1.0 0.0 0.0
Senior Accountant 1.0 1.0 1.0
TOTAL 7.0 7.0 7.0
Finance Director
Accounting
Manager
Senior Accountant
Payroll
Administrator
Accounts Payable
Specialist
Purchasing Agent
Buyer
61
DEPARTMENT:DIVISION:
Administration Human Resources
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Number of employees hired 58 53 56
Terminations 24 26 29
Training Sessions - 12 12
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Turnover by Tenure (< 6mos)15%10%10%
Exit Interviews completed (% completed - voluntary terms)-95%95%
Training session evaluations (effectiveness rating)-80%80%
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel $ 246,920 323,265$ $ 365,890
Operations 53,693 108,524 112,080
Transfers 731 731 1,112
TOTAL $ 301,344 $ 432,520 $ 479,082
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Human Resources department is responsible for hiring great talent to support the goals of the Town. The HR Department manages
various elements of each employee's work experience including: training and development; benefits administration; compensation
processes; performance appraisals; disciplinary processes; and worker's compensation and property liability issues. The HR department
supports an atmosphere in which employees are rewarded and recognized for their contributions. The department strives to provide
services based on the evolving needs of employees and the Town.
GOALS AND OBJECTIVES
Town Council Goal 7 - Maintain a Quality Workforce
• To maintain a quality workforce through effective recruitment and retention efforts.
• To support positive Town culture through delivering HR services in a timely manner and which meet the needs of
employees.
• To facilitate leader and employee development through providing educational tools, resources, and training to
support employee growth.
62
DEPARTMENT:DIVISION:
Administration Human Resources
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
HR Director 1.0 1.0 1.0
HR Generalist 1.0 1.0 1.0
HR and Risk Specialist 1.0 1.0 1.0
Receptionists (Two Part-Time positions)0.0 1.0 1.0
TOTAL 3.0 4.0 4.0
HR Director
HR Generalist HR and Risk
Specialist Receptionists
63
DEPARTMENT:DIVISION:
Administration Information Technology
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Average help desk tickets opened per month 48 112 150
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Average help desk tickets closed per month 99%99%99%
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel $ 271,874 341,972$ $ 358,847
Operations 275,172 356,532 473,338
Capital 164,206 11,000 186,961
Transfers 16,884 16,884 35,296
TOTAL $ 728,136 $ 726,388 $ 1,054,442
PERSONNEL SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Help Desk Technician 0.0 1.0 1.0
IT Director 1.0 1.0 1.0
IT Technician 1.0 1.0 1.0
TOTAL 2.0 3.0 3.0
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Information Technology Department supports key systems for all Town departments including critical public safety operations as well
as, directing, planning, supporting, and coordinating all activities related to the acquisition, installation, maintenance, and administration
of the Town's technical infrastructure information, telephone, network, and records management resources and systems.
GOALS AND OBJECTIVES
Town Council Goal 8 - Improve Town Facilities
• New Public Safety building build-out.
• Update Access Control System panels to open platform hardware.
• Always-on VPN rollout for Public Safety.
• In-car router rollout for Public Safety.
• Failover virtual server cluster project.
64
DEPARTMENT:DIVISION:
Administration Information Technology
TOWN OF PROSPER
IT Director
Help Desk Technician IT Technician
65
DEPARTMENT:DIVISION:
Administration Municipal Court
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Cases Filed (citations, citizen complaints, incident reports)3,572 4,500 5,000
Warrants Issued (arrests and Capias pro fine)761 1,250 1,500
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Cases Closed (citations, citizen complaints, incident reports)3,961 4,550 5,500
Warrants Closed/Cleared (arrests and Capias pro fine)386 630 1,000
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel $ 193,096 264,484$ $ 276,829
Operations 121,031 121,256 116,191
Transfers 746 6,738 97
TOTAL $ 314,873 $ 392,478 $ 393,117
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Municipal Court processes criminal class C misdemeanors filed by the Prosper Police Department and citizens either by citation,
incident report,or citizen complaint. Civil matters such as property hearings to determine ownership of recovered stolen property are
also handled by the Court. The Court is responsible for ensuring that all persons with matters before the judge are treated professionally,
courteously, and most importantly, fairly. The Court staff is available to assist customers by providing quality, ethical, efficient, and
effective information and communication related to court procedures, hearings and/or trials. The Court is a legal forum used to protect
the legal rights of defendants and victims by following the laws of the United States,the State of Texas, and laws implemented by the
Town of Prosper.
GOALS AND OBJECTIVES
Town Council Goal 6 - Ensure Fiscal Stewardship
• Timely file, disposition and dispose of matters pending before the court.
• Responsible for accurate revenue collection and reporting.
• Efficient record management and activity reporting to a number of state agencies.
• Handling and processing delinquent cases for warrant and collections.
66
DEPARTMENT:DIVISION:
Administration Municipal Court
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Court Administrator 1.0 1.0 1.0
Court Clerk 2.0 2.0 2.0
Bailiff (Part-Time)*0.5 0.5 0.5
Marshal (Part-Time)0.0 0.5 0.5
TOTAL 3.5 4.0 4.0
*This position is paid for in the Court Security Fund
Finance
Director
Court
Administrator
Court Clerks
Part-Time
Bailiff*
Part-Time
Marshal
67
DEPARTMENT:DIVISION:
Administration Non-Departmental
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel/(Projected Fund Salary Savings) $ 390 (50,000)$ $ (205,272)
Operations 835,976 976,534 1,262,317
Capital 160,085 - 200,000
Transfers 1,324,760 2,635,249 3,731
TOTAL $ 2,321,211 $ 3,561,783 $ 1,260,776
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Non-Departmental budget supports the Town's property insurance and estimated 380 agreements. Included in capital are one time
expenditures for a Public Safety Memorial Wall, as well as office space and furniture for the Mayor in Town Hall.
68
DEPARTMENT:DIVISION:
Police Services Operations
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Prosper Police Department provides community policing to all citizens and visitors. The department provides regular patrols, traffic
enforcement, call responses, accident investigations and criminal investigations, while providing dependable, courteous and professional
service.
The mission of the Department is to effectively and efficiently provide for the protection of lives and property, preserve the public peace,
and provide community service with the highest level of professionalism and ethical standards: "Courtesy ‐ Service ‐ Protection". The
Department provides 24‐hour a day law enforcement and emergency communication services to a rapidly growing population, which
spans over an area of 27 square miles of both residential and commercial development.
In 2017, under the direction of Chief Doug Kowalski, the Department achieved recognition status for compliance with the Texas Police
Chiefs Association Best Practices Program for adherence to the Best Practices in Law Enforcement.
GOALS AND OBJECTIVES
Town Council Goal 2 ‐ Maintain safety and security
• Provide professional public service.
Town Council Goal 6 ‐ Ensure fiscal stewardship
• Ensure fiscal responsibility.
Town Council Goal 7 ‐ Maintain Quality Workforce
• Effective recruitment and retention of highly qualified personnel.
• Provide consistent and proper training opportunities for personnel.
• Adherence to core values, as outlined below:
Character: We are committed to continual adherence to the Law Enforcement Code of Ethics, always doing what is right and to do our
best.
Competence: We will adhere to all educational requirements as required by law, continually honing our knowledge, skills and abilities.
Compassion: We will treat all people with dignity and respect; treating others the way we would like to be treated.
Courage: We are committed to operate with the attitude of willingness and with the ability to make decisions under extreme conditions.
Commitment: We will persist, persevere and serve with determination, providing our community with safety and security. We are
committed to excellence.
69
DEPARTMENT:DIVISION:
Police Services Operations
TOWN OF PROSPER
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Active criminal investigations reported/investigated
(Excludes internal investigations & new‐hire background investigations)725 1,151 1,400
Calls for service 30,462 31,985 33,584
Citations 3,432 3,337 4,004
Felony arrests 48 53 62
Misdemeanor arrests 198 216 255
Motor vehicle accidents‐major 274 285 342
Motor vehicle accidents‐minor 331 443 531
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Criminal cases investigated 91%95%97%
Response time (minutes)5:21 4:34 5:00
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 2,792,699 1,886,730$ $ 3,189,563
Operations 540,837 494,784 700,487
Capital 104,444 509,323 208,348
Transfers 303,024 315,759 350,015
TOTAL $ 3,741,004 $ 3,206,596 $ 4,448,413
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Administrative Assistant 1.0 1.0 1.0
Assistant Police Chief 1.0 1.0 1.0
CID/Administrative Sergeant 0.0 1.0 1.0
Corporal 0.0 0.0 4.0
Detectives 2.0 3.0 3.0
Lieutenant 0.0 0.0 2.0
Police Chief 1.0 1.0 1.0
Police Officers 20.0 24.0 20.0
Police Records Clerk 1.0 1.0 1.0
Police Sergeants 4.0 4.0 4.0
Traffic Officers 0.0 0.0 2.0
TOTAL 30.0 36.0 40.0
70
DEPARTMENT:DIVISION:
Police Services Operations
TOWN OF PROSPER
Police Chief
Assistant Police
Chief
Lieutenants
Police Sergeants
Corporals
Police Officers
Traffic Officers
Communications
Manager
CID/Administrative
Sergeant
Detectives
Administrative
Assistant Police Records Clerk
71
DEPARTMENT:DIVISION:
Police Services Dispatch
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Calls for service 32,215 33,875 35,517
9‐1‐1/Non‐Emergency calls 35,167 40,000 45,000
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Emergency Medical Dispatch Accuracy N/A 75%80%
Answering all 9‐1‐1 Calls within 10 seconds 92%94%95%
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 636,409 752,312$ $ 797,301
Operations 205,606 183,238 240,493
Transfers 901 901 10,455
TOTAL $ 842,916 $ 936,451 $ 1,048,249
TOWN OF PROSPER
PROGRAM DESCRIPTION
The goal of Prosper Communications is to contribute to the safety and well‐being of our community and responders by linking the citizens
and visitors of our Town with fast, efficient, reliable, responsive, and professional public safety communication services.
GOALS AND OBJECTIVES
Town Council Goal 2 ‐ Maintain Safety and Security
• We ensure the safety of our responders by diligently and systematically gathering all pertinent information
necessary to ensure a safe and effective response.
• We provide a safety net by conscientiously monitoring, and when necessary, through timely intervention and
interaction.
Town Council Goal 7 ‐ Maintain Quality Workforce
• We ensure that the callers first point of contact with public safety is courteous and professional. Our customer
service will be top‐notch.
• We achieve organizational excellence through commitment, continuing education, support, and advances in
technology.
• We employ personnel who meet the highest standards of character and professional excellence.
• We provide entry level training of the highest caliber to all new recruits.
• We promote employee satisfaction by actively involving them in decision‐making that effects their workplace.
72
DEPARTMENT:DIVISION:
Police Services Dispatch
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Communications Manager 1.0 1.0 1.0
Communications Leads 0.0 0.0 2.0
Dispatch Supervisors 2.0 2.0 2.0
Dispatchers 6.0 8.0 6.0
TOTAL 9.0 11.0 11.0
Police Chief
Communications
Manager
Dispatch
Supervisors
Communications
Leads
Dispatchers
73
DEPARTMENT:DIVISION:
Fire Services Operations
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Calls for service to emergency incidents 2,185 2,200 2,400
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Average response time to emergency incidents (minutes)5:19 5:25 5:29
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 4,850,514 4,068,639$ $ 4,246,746
Operations 666,969 566,286 667,830
Capital 122,007 1,864,544 204,600
Transfers 291,085 749,246 833,359
TOTAL $ 5,930,575 $ 7,248,715 $ 5,952,535
TOWN OF PROSPER
PROGRAM DESCRIPTION
The mission of the Prosper Fire Department is to be a model of a successful fire department focusing on the protection of life, property,
and the environment.
The Prosper Fire Department is a group of dedicated professionals working together through our commitment to serve and excellence.
We dedicate ourselves to the safety of our community by providing the highest level of service possible. We strive for constant
improvement to better serve the community and each other.
GOALS AND OBJECTIVES
Town Council Goal 2 ‐ Maintain Safety and Security
• Protection of lives and property by providing a timely response to emergency incidents.
• Monitor and plan accordingly for the rapid growth while meeting the immediate needs and planning for the future
to maintain the highest level of excellence.
• Continue to meet and exceed community expectations.
Town Council Goal 6 ‐ Ensure Fiscal Stewardship
• Ensure Fiscal Responsibility.
Town Council Goal 7 ‐ Maintain Quality Workforce
• Achieve operational excellence by providing adequate deployment.
• Enhance core competencies and skills through advanced training.
• Continue our commitment to a culture that is built on excellence, honesty, integrity, values, respect, accountability,
and family.
74
DEPARTMENT:DIVISION:
Fire Services Operations
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Administrative Assistant 1.0 1.0 1.0
Assistant Fire Chief 1.0 1.0 1.0
Division Chief 0.0 1.0 1.0
Driver/Engineers 6.0 6.0 6.0
Emergency Management Coordinator 1.0 1.0 1.0
Captains 3.0 3.0 3.0
Fire Chief 1.0 1.0 1.0
Firefighter/Paramedics 24.0 24.0 24.0
Lieutenants 3.0 3.0 3.0
Firefighter/Paramedics ‐ Temporary Pool 15.0 15.0 15.0
TOTAL 55.0 56.0 56.0
Fire Chief
Emergency
Management
Coordinator
Assistant Fire
Chief Division Chief
Administrative
Assistant
Captains
Lieutenants
Driver/
Engineers
Firefighter/
Paramedics
75
DEPARTMENT:DIVISION:
Fire Services Marshal
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Inspections 2,431 1,708 2,000
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Businesses inspected annually 94%97%97%
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel $ 284,449 349,410$ $ 373,308
Operations 30,043 41,374 47,192
Capital - 51,014 -
Transfers 7,953 15,953 11,076
TOTAL $ 322,445 $ 457,751 $ 431,576
PERSONNEL SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Fire Marshal 1.0 1.0 1.0
Fire Inspector/Investigator 1.0 2.0 2.0
TOTAL 2.0 3.0 3.0
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Prosper Fire Marshals office exists to prevent and reduce the incidents of fire by increasing the awareness and knowledge of the
citizens of Prosper through fire prevention and life safety.
GOALS AND OBJECTIVES
Town Council Goal 2 - Maintain Safety & Security
• Providing fire prevention services through public education programs and regular life safety inspections of
businesses and places of assembly.
• Providing fire investigative services to determine the origin and cause of fires.
• Enforcing fire and life safety codes through plan reviews for new construction, remodeling, and occupancy changes
in commercial buildings.
• Providing public education services emphasizing fire safety.
• Monitor and plan accordingly for the rapid growth while meeting the immediate needs and planning for the future
to maintain the highest level of excellence.
76
DEPARTMENT:DIVISION:
Fire Services Marshal
TOWN OF PROSPER
Fire Chief
Fire Marshal
Fire Inspector/
Investigators
77
DEPARTMENT:DIVISION:
Development Services Building Inspections
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Total permits issued 4,734 4,093 4,000
Single Family permits issued 976 753 700
Certificates of Occupancy issued 190 100 100
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Ensure house permits are reviewed within ten (10) business days 95% 100% 100%
Ensure that all inspections are completed on a daily basis (no roll overs) 100% 100% 100%
Provide training opportunities for staff to ensure they are prepared to take
certification exams and become a 100% certified department by 2021 80% 85% 90%
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 1,112,185 1,343,113$ $ 1,363,341
Operations 366,369 405,314 675,687
Capital 22,157 ‐ ‐
Transfers 29,053 31,757 31,026
TOTAL $ 1,529,764 $ 1,780,184 $ 2,070,054
TOWN OF PROSPER
PROGRAM DESCRIPTION
Building Inspections is a division of the Department of Development Services. The Division provides professional services to ensure the
safety and welfare of the general public by enforcing building, electrical, plumbing and mechanical code regulations within the Town. The
Division’s personnel conduct plan review prior to the issuance of a permit and on‐site inspections to verify code compliance throughout
the construction process.
GOALS AND OBJECTIVES
Town Council Goal 1 ‐ Ensure Quality Development
• Accommodate growth in a responsible manner.
• Monitor and plan accordingly for continued growth while meeting the immediate needs of service.
• Enforce adopted codes and ordinances through plan review and inspections while providing excellent customer service.
Town Council Goal 7 ‐ Maintain Quality Workforce
• Maintain high level of customer service.
• Retain a quality workforce.
78
DEPARTMENT:DIVISION:
Development Services Building Inspections
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Administrative Assistant 1.0 1.0 1.0
Building Inspector I's 2.0 2.0 2.0
Building Inspector II's 3.0 3.0 3.0
Building Official 1.0 1.0 1.0
Chief Building Inspector 1.0 1.0 1.0
Permit Technicians 2.0 3.0 3.0
Senior Plans Examiner 1.0 1.0 1.0
Plans Examiners 2.0 2.0 2.0
Senior Building Inspectors 2.0 2.0 2.0
TOTAL 15.0 16.0 16.0
Director of
Development
Services
Building Official
Chief Building
Inspector
Senior Building
Inspectors
Building
Inspector II's
Building
Inspector I's
Permit
Technicians
Senior Plans
Examiner
Plans Examiners
Administrative
Assistant
79
DEPARTMENT:DIVISION:
Development Services Code Compliance
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Courtesy notices sent to property owners 870 953 555
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Inspect all food establishments twice per year 100%80%100%
Respond to and investigate complaints within same day or within 24 hours 100%95%100%
Proactively notify all property owners along major and minor thoroughfares
seeking compliance of the high grass and weeds ordinance 100%100%100%
Complete the removal of dilapidated mobile homes on FM 1385 50%70%100%
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 103,107 164,880$ $ 227,742
Operations 129,476 142,308 155,004
Capital 20,820 ‐ 23,616
Transfers 408 8,619 6,077
TOTAL $ 253,811 $ 315,807 $ 412,439
TOWN OF PROSPER
PROGRAM DESCRIPTION
Code Compliance is a division of the Department of Development Services and provides services to maintain and promote the health,
safety, welfare, and property values in Prosper. Staff strives to achieve voluntary compliance of the various land use and nuisance codes
through consistent education with all stakeholders.
GOALS AND OBJECTIVES
Town Council Goal 2 ‐ Maintain Safety & Security
• Uniformly enforce codes.
• Work with Supervisor to update SOP's regarding best code enforcement practices and environmental health related
practices.
• Thoroughly understand the 2015 Property Maintenance Code and implement as necessary.
• Inspect all multi‐family rental properties.
• Inspect all public and semi‐public swimming pools, spas, splash pads, and other recreational bodies of water.
80
DEPARTMENT:DIVISION:
Development Services Code Compliance
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Code Compliance Officer 1.0 1.0 1.0
Health and Code Compliance Officer 0.0 0.0 1.0
Health/Code Supervisor 1.0 1.0 1.0
TOTAL 2.0 2.0 3.0
Director of
Development
Services
Health/Code
Supervisor
Code Compliance
Officer
Health and Code
Compliance Officer
81
DEPARTMENT:DIVISION:
Development Services Planning
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Development and Zoning Cases 150 175 175
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Conduct administrative update to the Comprehensive Plan, including base maps,
demographics, and statistics -50%100%
Revise the non-residential standards of the Zoning Ordinance 25%75%100%
Revise the downtown non-residential standards of the Zoning Ordinance -75%100%
Place Development submittals on Planning and Zoning Commission agenda within
30 days of receipt of application 100%100%100%
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel $ 451,756 559,379$ $ 543,772
Operations 157,085 228,893 184,566
Transfers 1,328 1,328 1,005
TOTAL $ 610,169 $ 789,600 $ 729,343
TOWN OF PROSPER
PROGRAM DESCRIPTION
Planning is a division of the Department of Development Services and provides professional expertise in the areas of planning, zoning,
land use and strategic decision-making to elected and appointed officials, Town management, citizens, and developers to ensure the
future quality of life in the Town of Prosper.
Primary responsibilities of the Planning staff include implementing the Comprehensive Plan, the Zoning Ordinance, and the Subdivision
Ordinance to achieve the desired objectives of the Town. The division responds to development-related requests, facilitates the
development application process and is responsible for developing reports and recommendations to the Town Council, the Planning and
Zoning Commission, and the Board of Adjustment. These requests include applications for Zoning changes, Subdivision Plats, Site Plans
and Variances.
GOALS AND OBJECTIVES
Town Council Goal 1 - Ensure Quality Development
Town Council Goal 5 - Maintain Community Character
• Ensure new development is consistent with the Comprehensive Plan.
• Administer the Zoning and Subdivision Ordinances.
• Maintain excellent customer services.
• Implement recommendations of phase 1 Downtown Plan Assessment.
82
DEPARTMENT:DIVISION:
Development Services Planning
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Director of Development Services 1.0 1.0 1.0
Planning/GIS Specialist 1.0 1.0 1.0
Planning Manager 1.0 1.0 1.0
Planning Technician 1.0 1.0 1.0
Senior Planner 1.0 1.0 1.0
TOTAL 5.0 5.0 5.0
Director of
Development Services
Planning
Manager
Senior Planner
Planning/GIS
Specialist
Planning
Technician
83
DEPARTMENT:DIVISION:
Public Works Streets
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Number of Work Orders 302 432 625
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Repair street signs and regulatory signage within four hours of initial contact 85% 90% 90%
Respond to icy road conditions within two hours 100% 100% 100%
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 337,261 417,726$ 548,440$
Operations 1,161,695 1,479,147 1,983,332
Capital 479,954 261,326 29,100
Transfers 2,165,949 1,810,813 68,244
TOTAL $ 4,144,859 $ 3,969,012 $ 2,629,116
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Streets Division is responsible for the repair and maintenance of streets, sidewalks, alleys, and signage. The Division rebuilds asphalt
streets, makes minor street and alley repairs, builds and repairs sections of sidewalk and curbs, sweeps streets, and sands driving surfaces
during icy weather. The Streets Division also provides the electrical expenditures associated with providing street lights within Town
limits.
GOALS AND OBJECTIVES
Town Council Goal 1 ‐ Ensure Quality Development
Town Council Goal 3 ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure
• Right‐of‐Way inspections and final walk thrus help ensure Town standards are met.
Town Council Goal 7 ‐ Maintain Quality Workforce
• Provide training opportunities to ensure employee certifications are maintained.
84
DEPARTMENT:DIVISION:
Public Works Streets
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Crew Leader 0.0 0.0 1.0
Heavy Equipment Operator 1.0 1.0 2.0
Maintenance Workers 2.0 2.0 2.0
Signal/Sign Technician Crew Leader 0.0 1.0 1.0
Street Superintendent 1.0 1.0 1.0
Utility Crew Leader 1.0 1.0 1.0
TOTAL 5.0 6.0 8.0
Director of Public
Works
Street
Superintendent
Signal/Sign
Technician Crew
Leader
Utility Crew
Leader
Heavy Equipment
Operators
Maintenance
Workers
85
86
DEPARTMENT:DIVISION:
Public Works Facilities Management
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel $ - -$ $ -
Operations 61,221 261,500 334,780
Transfers
TOTAL $ 61,221 $ 261,500 $ 334,780
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Facilities Management Division was established in Fiscal Year 2017-2018 to consolidate all facility maintenance functions into one
central budget.In order to adequately maintain the Town Hall facility and related mechanical systems,the Town has contracted with a
facilities management company to oversee the following: custodial services, pest control services, coffee and vending services,deep floor
cleaning and polishing, power washing of balconies and parking lots, window washing, HVAC maintenance, generator maintenance,
elevator maintenance, fire extinguisher inspection/maintenance, fire suppression system maintenance, and annual roof inspection
services. There are currently no personnel allocated to this division.
87
DEPARTMENT:DIVISION:
Community Services Park Administration
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Provide adequate park land to meet Towns existing and future needs
(Master Plan LOS 11.25-20.5 acres per 1000 population)18 18 18
Review of private development Landscape Plans and Tree Preservation plans 137 105 110
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Total acres of park land within the Town both developed and undeveloped 433 441 448
Total miles of Town owned trails 28 30 33
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel $ 412,629 318,479$ $ 449,287
Operations 203,195 403,299 295,770
Capital 138,023 - 186,727
Transfers 349,738 160,173 657
TOTAL $ 1,103,585 $ 881,951 $ 932,441
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Park Administration Division oversees and administers all of the Parks and Recreation departmental activities. The division is also
responsible for marketing of the department, programs, activities and special events. They also manage the planning and construction of
parks and trails. The division reviews the landscape, irrigation and tree preservation plans to ensure compliance with Town ordinances.
GOALS AND OBJECTIVES
Town Council Goal 4 - Maximize Recreation and Leisure Opportunities
• Provide long range planning as well as implementation of the Parks and Recreation Master Plan to meet the parks,
trails, and facility needs of the Towns residents.
• Provide park design and construction of parks that meets the needs of the community as well as enhances the
value of the property surrounding the park.
Town Council Goal 5 - Maintain Community Character
• Enhance the visual appeal of the Town by implementing the Town's design standards for medians. Prosper will
manage the median improvements on US 380.
88
DEPARTMENT:DIVISION:
Community Services Park Administration
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Director of Parks and Recreation 1.0 1.0 1.0
Landscape Architect 1.0 1.0 1.0
Park Planner 1.0 1.0 1.0
Senior Administrative Assistant 1.0 1.0 1.0
TOTAL 4.0 4.0 4.0
Director of Parks and
Recreation
Senior Administrative
Assistant Landscape Architect
Park Planner
89
DEPARTMENT:DIVISION:
Community Services Park Operations
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Provide game and practice facilities to meet the local sports league needs 6,314 7,500 8,600
Acres of park land maintained 205 217 224
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Maintain playgrounds that meet the latest ASTM and CPSC guidelines 84%90%90%
Work with outside groups who perform service projects to minimize staff time or
provide additional items (Goal: 2 projects per year)2 2 3
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel $ 1,055,796 1,331,557$ $ 1,432,868
Operations 943,503 1,008,135 1,075,666
Capital 259,321 105,516 142,689
Transfers 77,653 73,415 230,113
TOTAL $ 2,336,273 $ 2,518,623 $ 2,881,336
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Park Operations Division manages the maintenance of the Town's parks, medians, trails, and open spaces. The Division also prepares
sports fields for practices, games, tournaments and assists with special events.
GOALS AND OBJECTIVES
Town Council Goal 2 - Maintain Safety & Security
• Install a new lightning detection system at sports parks.
Town Council Goal 5 - Maintain Community Character
• Install new shade sails at Windmill Park
Town Council Goal 7 - Maintain Quality Workforce
• The addition of the Irrigation Technician position will allow the Irrigation Specialist additional time to program irrigation, as well help the
crew work more efficiently.
90
DEPARTMENT:DIVISION:
Community Services Park Operations
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Chemical Specialist 0.0 1.0 1.0
Chemical Technicians 2.0 2.0 2.0
Crew Leaders 2.0 2.0 2.0
Equipment Operator 0.0 1.0 1.0
Heavy Equipment Operators 2.0 2.0 2.0
Irrigation Specialist 1.0 1.0 1.0
Irrigation Technician 0.0 0.0 1.0
Maintenance Workers 8.0 9.0 9.0
Parks Superintendent 1.0 1.0 1.0
Parks Operations Supervisor 1.0 1.0 1.0
TOTAL 17.0 20.0 21.0
Director of Parks
and Recreation
Parks
Superintendent
Crew Leader
Heavy
Equipment
Operator
Maintenance
Workers
Irrigation
Specialist
Maintenance
Workers
Irrigation
Technician
Park Operations
Supervisor
Chemical
Specialist
Chemical
Technicians
Crew Leader
Equipment
Operator
Maintenance
Workers
Heavy
Equipment
Operator
Maintenance
Workers
91
DEPARTMENT:DIVISION:
Community Services Park Recreation
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Recreation income 87,341$ 87,000$ 96,000$
Number of classes and programs offered throughout the year 89 95 110
Attendance of annual Town events (Cedarbrook partnered events not included) 6,900 7,450 7,000
Annual Pavilion rentals*68 86 90
*Due to construction and an increase in youth sports registration, the pavilion was not rented on Saturdays during the Spring of 2018.
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Percent of classes/programs that meet attendance requirement 98%90%94%
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 52,068 129,456$ $ 141,535
Operations 95,264 94,733 135,705
Transfers ‐ ‐ ‐
TOTAL $ 147,332 $ 224,189 $ 277,240
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Recreation Programmer 0.0 1.0 1.0
Recreation Services Coordinator 1.0 1.0 1.0
TOTAL 1.0 2.0 2.0
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Park Recreation Division provides programs, activities, and special events that meet the needs of the residents. They also manage
field and pavilion rentals, and assist sports groups in scheduling.
GOALS AND OBJECTIVES
Town Council Goal 4 ‐ Maximize Recreation and Leisure Opportunities
• Increase participation in programs and recreation opportunities.
• Offer indoor programming at the community room in Town Hall and the 407 Rec Center.
• Offer well attended community events, with new and original activities to increase participation.
• Enhance health and wellness of our community.
92
DEPARTMENT:DIVISION:
Community Services Park Recreation
TOWN OF PROSPER
Director of Parks and
Recreation
Recreation Services
Coordinator
Recreation Programmer
93
DEPARTMENT:DIVISION:
Community Services Library
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Library visits N/A 16,000 30,000
Items circulated 58,147 65,000 75,000
Program attendance 6,401 7,500 7,500
Library card holders 5,343 5,500 6,000
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Library Card holders as a % of population 24% 21% 21%
Circulation per capita 2.57 4.17 4.50
Library visits per capita N/A 0.62* 1.05
*2018‐2019 4 months of library visits captured
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 220,486 390,059$ $ 451,485
Operations 93,904 105,992 81,842
Transfers 660 660 6,794
TOTAL $ 315,050 $ 496,711 $ 540,121
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Prosper Community Library is a primary resource for the Prosper area, and all citizens shall benefit from the highest‐quality resources
for learning and enjoyment. Visitors of the library will find a well‐maintained library which will be welcoming and encouraging. They will
experience a vital and customer friendly environment that features a diverse and comprehensive collection. Along‐side the books, visitors
will find movies, audiobooks, and technology available in the latest formats. Bright lighting, comfortable seating, and organized shelves
will make browsing easy and tempting. The library will be a friendly place,one to meet friends, make friends, and participate in cultural
activities.
GOALS AND OBJECTIVES
Town Council Goal 4 ‐ Maximize recreation and leisure opportunities
94
DEPARTMENT:DIVISION:
Community Services Library
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Administrative Assistant 0.0 0.25 0.25
Library Assistants 5.00 4.75 4.75
Library Director 1.0 1.0 1.0
Youth Services Librarian 0.5 0.5 0.5
TOTAL 6.5 6.5 6.5
Library Director
Youth Services
Librarian Library Assistants
Administrative
Assistant
95
DEPARTMENT:DIVISION:
Engineering Engineering
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Review developments and subdivisions to construction 96 90 100
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Review all plans submitted within 10‐day turnaround ‐ 95% 100%
Meet all benchmark schedules for design, land acquisition, utility relocation and
construction ‐ 80% 100%
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 831,213 1,032,090$ $ 1,477,207
Operations 109,742 218,507 249,254
Capital ‐ 56,000 ‐
Transfers 42,989 1,690 8,332
TOTAL $ 983,944 $ 1,308,287 $ 1,734,793
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Town of Prosper Engineering Services Department provides full project management services for the planning, design, and
construction of all Town‐funded projects and provides review services for all privately‐funded projects.
GOALS AND OBJECTIVES
Town Council Goal 1 ‐ Ensure Quality Development
• Assist development community with overseeing the design and construction of land development projects for
compliance with ordinances, standard construction details, state and federal laws and sound engineering
practices within the Town of Prosper.
Town Council Goal 3 ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure
• Construct a Water Distribution System, Wastewater Collection System, Drainage System and Transportation
Infrastructure that meets the needs of the citizens and businesses of the Town of Prosper, making sure that these
systems are adequate for future growth, and reflect the high quality expectations of the Mayor and Council.
Town Council Goal 8 ‐ Maintain a Quality Workforce
• Provide exceptional Customer Service, exceeding the expectations of citizens, developers and other associates,
both in Town and in nearby governmental agencies. The Engineering staff will exceed expectations by responding
to citizens' and others' inquiries, promptly, accurately, consistently and professionally.
96
DEPARTMENT:DIVISION:
Engineering Engineering
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Administrative Assistant 1.0 1.0 1.0
Assistant Director of Engineering Services ‐ Capital Projects 0.0 1.0 1.0
Assistant Director of Engineering Services ‐ Development 0.0 1.0 1.0
CIP Program Manager 0.0 1.0 1.0
CIP Project Manager 1.0 0.0 0.0
Civil Engineers 0.0 2.0 3.0
Construction Superintendent 0.0 2.0 2.0
Director of Engineering Services 0.0 1.0 1.0
Deputy Director of Engineering Services 1.0 0.0 0.0
Engineering Technician 0.0 0.0 1.0
Executive Director of Development and Community Services 1.0 0.0 0.0
Executive Director of Development and Infrastructure Services 0.0 1.0 1.0
Graduate Engineer 1.0 0.0 0.0
Senior Engineers 2.0 0.0 0.0
TOTAL 7.0 10.0 12.0
97
DEPARTMENT:DIVISION:
Engineering Engineering
TOWN OF PROSPER
Executive Director of
Development and
Infrastructure
Services
Director of
Engineering Services
Administrative
Assistant
Assistant Director of
Engineering Services ‐
Capital Projects
CIP Program Manager
Construction
Superintendents
Civil Engineers
Assistant Director of
Engineering Services ‐
Development
Engineering
Technician
98
WATER AND SEWER
FUND
99
100
Water and Sewer Fund Description
The Water and Sewer Fund accounts for all costs in providing water and sewer services, as well as solid waste
services to residential and commercial utility customers. The operations necessary to provide such services
include Administration, Debt Services, Water Purchases, and the treatment of sewage. The operations of the
Water and Sewer Fund are financed and operated in a manner similar to a private business enterprise where
expenses (including depreciation) of providing services are recovered primarily through user charges.
An annual cash transfer from the Water and Sewer Fund to the General Fund is made for reimbursement of
payment of administrative overhead costs incurred. Administrative services, such as operations management,
financial management, purchasing, and payroll are included in this overhead charge.
101
Fiscal Year Days Over Minimum Reserve Value of Each Day %
2015‐2016 256 35,586$ 70.97%
2016‐2017 191 41,404$ 54.96%
2017‐2018 145 51,491$ 42.46%
2018‐2019 142 54,876$ 41.43%
2019‐2020 105 69,323$ 32.78%
Water and Sewer Fund
Net Assets
The Town shall strive to maintain a minimum ending working capital balance (current assets minus current
liabilities) of at least twenty‐five percent (25%) of budgeted non‐capital expenditures for each of the proprietary
funds. Net assets fluctuate based on user based charges and one‐time capital needs, while maintaining a minimum
working capital.
$6,900,000
$7,000,000
$7,100,000
$7,200,000
$7,300,000
$7,400,000
$7,500,000
$7,600,000
$7,700,000
$7,800,000
$7,900,000
$8,000,000
2016‐2017
Actual
2017‐2018
Actual
2018‐2019
Projected
2019‐2020
Budget
102
Revenue Category FY 2020 Adopted % of Total
Water Charges $13,623,413 54.6%
Wastewater Charges 7,051,798 28.3%
Solid Waste Charges 1,460,230 5.8%
License, Fees & Permits 54,258 0.2%
Penalties 113,875 0.5%
Investment Income 142,025 0.6%
Miscellaneous 2,508,027 10.0%
Revenue Total $24,953,626 100.0%
Other #REF!
Water and Sewer Fund Revenues
By Source
Water Charges
54.6%
Wastewater Charges
28.3%
Solid Waste Charges
5.8%
License, Fees & Permits
0.2%
Penalties
0.5%
Investment Income
0.6%Miscellaneous
10.0%
103
Department FY 2020 Adopted % of Total
Administration $2,396,949 9.7%
Public Works 12,938,373 51.8%
Debt Service 3,930,237 15.7%
Water Purchases 5,690,642 22.8%
Expense Total $24,956,201 100.0%
Other
Water and Sewer Fund Appropriations
By Department
Administration
9.7%
Public Works
51.8%
Debt Service
15.7%
Water Purchases
22.8%
104
NET ASSETS AND RESERVE POSITIONINGFUNDACCOUNT TYPEACTUAL2017‐2018AMENDED BUDGET2018‐2019PROJECTED2018‐2019ADOPTED BUDGET2019‐2020PLANNING YEAR 2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024REVENUES Water Charges for Services11,775,105 11,780,047 11,388,445 13,623,413 15,231,978 16,805,638 18,634,340 20,454,804 Sewer Charges for Services5,505,993 6,271,457 6,609,891 7,051,798 7,908,792 8,653,613 9,515,312 10,378,919 Sanitation Charges for Services1,121,175 1,457,830 1,337,019 1,460,230 1,600,485 1,724,281 1,808,746 1,860,308 License, Fees & Permits130,013 42,052 152,010 54,258 55,810 57,410 59,057 60,754 Water Penalties1,675 1,850 1,675 1,675 1,800 2,000 2,125 2,250 Utility Billing Penalties124,885 99,225 130,950 112,200 112,200 112,200 112,200 112,200 Investment Income134,926 98,752 140,619 142,025 156,227 156,227 156,227 156,227 Other791,829 270,892 309,280 2,508,027 306,752 306,752 306,752 306,752 TOTAL REVENUES19,585,601$ 20,022,105$ 20,069,889$ 24,953,626$ 25,374,046$ 27,818,121$ 30,594,760$ 33,332,214$ EXPENDITURESAdministration3,342,239 2,264,795 2,110,985 2,396,949 3,541,380 2,583,352 2,712,520 2,848,146 Debt Service3,133,985 3,493,726 3,493,726 3,930,237 3,701,269 3,712,637 4,476,084 4,911,236 Water Purchases4,846,604 5,324,510 5,324,510 5,690,642 6,551,059 7,549,220 8,593,561 9,629,440 Public Works7,213,786 9,670,855 8,826,275 12,938,373 10,017,969 10,707,373 11,681,037 12,405,938 TOTAL EXPENDITURES18,536,615$ 20,753,886$ 19,755,496$ 24,956,201$ 23,811,678$ 24,552,582$ 27,463,202$ 29,794,760$ Net Income (Loss)1,048,986$ (731,781)$ 314,393$ (2,575)$ 1,562,368$ 3,265,539$ 3,131,558$ 3,537,454$ CHANGE IN NET ASSETS1,048,986$ (731,781)$ 314,393$ (2,575)$ 1,562,368$ 3,265,539$ 3,131,558$ 3,537,454$ BEGINNING NET ASSETS6,820,830$ 7,869,816$ 7,869,816$ 8,184,209$ 8,181,634$ 9,744,002$ 13,009,540$ 16,141,098$ Capital Replacement Maintenance Program‐2% 391,712$ 400,442$ 401,398$ 900,470$ 1,407,951$ 1,964,314$ 2,576,209$ 3,242,853$ ENDING NET ASSETS7,478,104$ 6,737,593$ 7,782,811$ 7,281,164$ 8,336,051$ 11,045,227$ 13,564,889$ 16,435,699$ 1.25 times Debt Service Reserve Limit 2.39 1.93 2.23 1.85 2.25 2.98 3.03 3.35 AMOUNT OVER (UNDER) IN DAYS OPERATING COST145117142105126162178199Water and Sewer Fund Summary105
106
Water and Sewer Fund Overview
Water and Sewer Fund
Administration
Utility Billing
Non-Departmental
Public Works
Water
Wastewater
Construction
Inspections
107
DEPARTMENT:DIVISION:
Administration Utility Billing
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Create/process work orders (annually)7,505 8,661 10,000
Average payments by auto draft (monthly)‐ 1,997 2,500
Average payments by credit card draft (monthly)‐ 481 800
Online payments (website) (annually)16,356 20,315 25,000
Lockbox payments (monthly)25,498 27,775 31,000
New connects (annually)2,677 2,650 2,750
Disconnections for non‐payment (annually)434 497 450
Number of customers billed (monthly average)8,075 8,979 10,500
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Manually entered utility billing payments without errors ‐ ‐ 100%
Utility bills created before the 20th of each month ‐ ‐ 100%
Disconnections at beginning of month ‐ ‐ 100%
TOWN OF PROSPER
PROGRAM DESCRIPTION
Provide accurate monthly billing to Prosper residents and businesses for water, sewer, trash and recycling services. This department is
also responsible for initiating, transferring, and terminating services, processing adjustment requests, account maintenance, processing of
work orders and collection services.
GOALS AND OBJECTIVES
Town Council Goal 3 ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure
• Provide first rate utility billing.
• CSR will have all necessary information on hand to answer and meet our customers needs.
Town Council Goal 6 ‐ Ensure Fiscal Stewardship
• Keep accurate records of all water, trash and sewer accounts billed for the Town of Prosper.
108
DEPARTMENT:DIVISION:
Administration Utility Billing
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 221,470 282,844$ $ 276,060
Operations 1,033,476 1,241,077 1,625,430
Transfers 45,124 46,482 44,932
TOTAL $ 1,300,070 $ 1,570,403 $ 1,946,422
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Utility Billing Administrator 1.0 1.0 1.0
Utility Billing Clerks 2.0 2.0 2.0
Utility Billing Clerk/Coordinator 1.0 1.0 1.0
TOTAL 4.0 4.0 4.0
Finance Director
Utility Billing
Administrator
Utility Billing
Clerks
Utility Billing
Clerk/Coordinator
109
DEPARTMENT:DIVISION:
Administration Non-Departmental
EXPENDITURE SUMMARY ACTUAL
2017-2018
REVISED
2018-2019
BUDGET
2019-2020
Personnel/(Projected Fund Salary Savings) $ - (55,000)$ $ (36,777)
Operations 192,650 448,319 487,304
Capital 107,818 147,263 -
Transfers 1,649,200 - -
Debt 3,133,985 3,493,726 3,930,237
TOTAL $ 5,083,653 $ 4,034,308 $ 4,380,764
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Non-Departmental budget supports the Town's property insurance, a franchise fee paid to the General Fund for cost of administrative
services, and the debt service payments for the Water/Sewer fund.
110
DEPARTMENT:DIVISION:
Public Works Water
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Work order total 8,126 8,279 8,400
Right‐of‐way permits 1,206 1,359 1,500
Final acceptance certificates 37 26 26
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Provide Superior Water System from Texas Commission on Environmental Quality
(TCEQ)100% 100% 100%
Maintain TCEQ mandated water sampling and testing 100% 100% 100%
Reduce the total time to repair water leaks to less than five (5) hours and respond
to water leaks within thirty (30) minutes of initial contact 96% 95% 95%
Maintain the total unaccounted water under 12% 10% 9% 11%
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Water Division is responsible for the operation, repair, and maintenance of all water lines, meters, valves, and fire hydrants. The
Division performs daily water sampling required by the State of Texas to maintain a superior water quality rating for the residents of
Prosper. The Town of Prosper purchases treated water from the North Texas Municipal Water District (NTMWD). The water is stored in
two ground storage tanks and two elevated storage tanks until it is pumped through pipes to customers. The Prosper Water Education
program involves a combination of water use reduction strategies. Initiatives of the program include workshops and training
opportunities for homeowners. Public Works Inspections includes inspections of all infrastructure for private development prior to
acceptance and Certificate of Occupancy is issued.
GOALS AND OBJECTIVES
Town Council Goal 1 ‐ Ensure Quality Development
Town Council Goal 3 ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure
• Public Works inspections ensure all tie‐ins to Town water and wastewater systems meet Town standards.
Town Council Goal 7 ‐ Maintain Quality Workforce
• Provide training opportunities to ensure employee certifications are maintained.
111
DEPARTMENT:DIVISION:
Public Works Water
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 1,377,819 1,733,495$ $ 1,726,036
Operations 6,011,739 6,486,585 7,169,134
Capital 206,725 122,985 81,736
Transfers 764,466 1,390,258 865,696
TOTAL $ 8,360,749 $ 9,733,323 $ 9,842,602
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Administrative Assistant 1.0 1.0 1.0
Backflow Inspector 1.0 1.0 1.0
Construction Inspectors*2.0 2.0 0.0
Director of Public Works 1.0 1.0 1.0
Facilities Maintenance Supervisor 1.0 1.0 1.0
Heavy Equipment Operator 1.0 2.0 3.0
Right‐Of‐Way Inspector*1.0 1.0 0.0
Senior Backflow Inspector 0.0 0.0 1.0
Senior Construction Inspector*1.0 1.0 0.0
Utility Crew Leaders 3.0 4.0 4.0
Utility Maintenance Supervisor 0.0 0.0 1.0
Utility Workers 6.0 7.0 8.0
Water and Wastewater Superintendent 1.0 1.0 1.0
Water Education Coordinator 1.0 1.0 1.0
Water Quality Technician 1.0 1.0 2.0
TOTAL 21.0 24.0 25.0
* Positions transferred to the Construction Inspections Division
112
DEPARTMENT:DIVISION:
Public Works Water
TOWN OF PROSPER
Director of Public
Works
Water/Wastewater
Superintendent
Facilities
Maintenance
Supervisor
Water Quality
Technicians Utility Crew Leaders
Heavy Equipment
Operators
Utility Workers
Utility Maintenance
Supervisor
Utility Crew Leaders
Heavy Equipment
Operators
Utility Workers
Senior Backflow
Inspector
Backflow Inspector
Administrative
Assistant
Water Education
Coordinator
113
DEPARTMENT:DIVISION:
Public Works Wastewater
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Public works inspections 1,739 2,097 2,200
Miles of wastewater lines inspected by camera 137,510 83,202 85,000
Work Orders 529 1,180 800
Fats, Oils, and Grease (FOG) Inspections 232 393 500
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Minimize reportable wastewater over flows to Texas Commission on
Environmental Quality (TCEQ)100% 100% 100%
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 503,563 699,345$ $ 872,734
Operations 2,603,899 3,303,033 3,896,237
Capital 374,965 173,768 303,000
Transfers 217,214 241,316 294,516
TOTAL $ 3,699,641 $ 4,417,462 $ 5,366,487
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Wastewater Division is responsible for the collection of wastewater and its transmission to the wastewater treatment plants. This
service includes the operation, maintenance, and repair of all wastewater lines, manholes, and lift stations connected to the system. The
North Texas Municipal Water District (NTMWD) and Upper Trinity Regional Water District (UTRWD) operate the wastewater treatment
plants. The Prosper Fats, Oils, and Grease (FOG) Program involves the inspection of grease traps and the education of residents and
businesses connected to our wastewater collection system. Initiatives of the program include educational materials, one‐on‐one
interaction, and best management practices for business owners. The Construction Inspection Division conducts inspections of all public
infrastructure for private development and capital improvement projects for general conformance with Town standards.
GOALS AND OBJECTIVES
Town Council Goal 1 ‐ Ensure Quality Development
Town Council Goal 3 ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure
• Right‐of‐Way inspections and final walk thrus help ensure Town standards are met.
Town Council Goal 7 ‐ Maintain Quality Workforce
• Provide training opportunities to ensure employee certifications are maintained.
114
DEPARTMENT:DIVISION:
Public Works Wastewater
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
FOG Technician 0.0 1.0 1.0
Heavy Equipment Operators 1.0 2.0 3.0
Utility Crew Leaders 4.0 4.0 4.0
Utility Maintenance Supervisor 1.0 1.0 1.0
Utility Workers 3.0 4.0 5.0
TOTAL 9.0 12.0 14.0
Director of Public
Works
Water and
Wastewater
Superintendent
Utility
Maintenance
Supervisor
Utility Crew
Leaders
Heavy Equipment
Operators
Utility Workers
Water Education
Coordinator
FOG Technician
115
DEPARTMENT:DIVISION:
Public Works Construction Inspections
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Conduct and document daily inspections of all private and Town infrastructure
improvements (3x10x5x52) ‐ ‐ 7,800
Conduct and document daily inspections of all CIP and Town infrastructure
improvements (2x5x5x52) ‐ ‐ 2,600
Inquiries from citizens, government agencies, and other general inquiries ‐ ‐ 260
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Respond to contractors request for information within 3 working days ‐ ‐ 100%
Process monthly pay applications within 5 days of satisfactory submittal ‐ ‐ 100%
Submit daily reports on all Town CIP projects ‐ ‐ 100%
Conduct private development inspections within 24 hours of request ‐ ‐ 100%
TOWN OF PROSPER
PROGRAM DESCRIPTION
The Construction Inspection Division conducts inspections of all public infrastructure for private development and capital improvement
projects for general conformance with Town standards. The division also oversees right‐of‐way permitting and right‐of‐way inspections of
private franchise utility construction.
GOALS AND OBJECTIVES
Goal 1 ‐ Ensure Quality Development
• Assist development community with overseeing the construction of land development projects for compliance with
ordinances, standard construction details, state and federal laws and sound engineering practices within the
Town of Prosper.
• Construction inspection walk thru's help ensure Town standards are met on an orderly manner.
Goal 3 ‐ Provide Efficient and Effective Utilities, Roads, and Infrastructure
• Manage construction of Town's Capital Improvement Program to ensure project completed on budget and on schedule.
116
DEPARTMENT:DIVISION:
Public Works Construction Inspections
TOWN OF PROSPER
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ ‐ ‐$ $ 318,631
Operations ‐ ‐ 50,020
Capital ‐ ‐ 3,051,275
Transfers ‐ ‐ ‐
TOTAL $ ‐ $ ‐ $ 3,419,926
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Construction Inspectors*0.0 0.0 2.0
Right‐Of‐Way Inspector*0.0 0.0 1.0
Senior Construction Inspector*0.0 0.0 1.0
TOTAL 0.0 0.0 4.0
*Positions previously included in Public Works Water Division
Director of
Engineering
Services
Assistant Director of
Engineering Services
‐ Capital Projects
CIP Program
Manager
Senior
Construction
Inspector
Construction
Inspectors
Right‐Of‐Way
Inspector
Construction
Superintendents
117
118
DEBT SERVICE
FUND
119
120
Debt Service Fund Description
The Debt Service Fund accounts for the accumulation of resources and the payment of general long‐term debt
principal and interest. General Obligation Bonds and Certificates of Obligation are issued to finance major
improvements for the construction of streets, parks, libraries, recreation centers, fire stations, police stations,
and other general governmental improvements. Property taxes are the principal source of revenue in the Debt
Service Fund. The tax rate allocation for the Debt Service Fund is $0.1525, which is 29.30% of the 2019 tax rate
($0.52). The purpose of this fund is to retire outstanding general obligation bonds and pay interest on the
indebtedness.
121
FUND BALANCEFUNDACCOUNT TYPEACTUAL2017‐2018AMENDED BUDGET2018‐2019PROJECTED2018‐2019ADOPTED BUDGET2019‐2020PLANNING YEAR 2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024REVENUESProperty Tax5,090,222 5,958,720 5,996,350 6,855,713 7,530,363 8,130,443 8,625,844 9,070,704 Investment Income60,297 40,000 79,896 45,000 45,000 45,000 45,000 45,000 Bond Proceeds‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES5,150,519$ 5,998,720$ 6,076,246$ 6,900,713$ 7,575,363$ 8,175,443$ 8,670,844$ 9,115,704$ EXPENDITURESPrincipal2,554,100 3,340,450 3,340,450 3,819,354 4,420,377 4,486,423 5,104,006 5,905,722 Interest2,155,806 2,839,989 2,839,989 3,183,386 3,124,924 3,647,870 3,674,996 3,617,781 TOTAL EXPENDITURES4,709,906$ 6,180,439$ 6,180,439$ 7,002,740$ 7,545,301$ 8,134,293$ 8,779,002$ 9,523,503$ Period Excess / (Deficit)440,613$ (181,719)$ (104,193)$ (102,027)$ 30,062$ 41,150$ (108,158)$ (407,799)$ OTHER FINANCINGAdministrative Fees29,630 18,000 18,930 20,000 20,200 20,400 20,600 20,800 Transfers Out for Debt Service‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL OTHER FINANCING SOURCES (USES)29,630$ 18,000$ 18,930$ 20,000$ 20,200$ 20,400$ 20,600$ 20,800$ NET CHANGE IN FUND BALANCE410,983$ (199,719)$ (123,123)$ (122,027)$ 9,862$ 20,750$ (128,758)$ (428,599)$ BEGINNING FUND BALANCE2,147,247$ 2,558,230$ 2,558,230$ 2,435,107$ 2,313,080$ 2,322,942$ 2,343,692$ 2,214,934$ ENDING FUND BALANCE2,558,230$ 2,358,511$ 2,435,107$ 2,313,080$ 2,322,942$ 2,343,692$ 2,214,934$ 1,786,335$ Debt Service Fund Summary122
Actual Projected Projected Projected Projected Projected
Position as of Position as of Position as of Position as of Position as of Position as of
FYE 9.30.2019 FYE 9.30.2020 FYE 9.30.2021 FYE 9.30.2022 FYE 9.30.2023 FYE 9.30.2024
1. Market Value of taxable property 3,672,644,937$ 4,209,067,499$ 4,585,297,204$ 4,952,120,980$ 5,249,248,239$ 5,564,203,133$
(certified) (certified) (projected) (projected) (projected) (projected)
2. Town's Target (6% limit)220,358,696$ 252,544,050$ 275,117,832$ 297,127,259$ 314,954,894$ 333,852,188$
Unreserved Debt Capacity 220,358,696$ 252,544,050$ 275,117,832$ 297,127,259$ 314,954,894$ 333,852,188$
3. Outstanding Debt 84,942,577$ 81,745,777$ 77,366,577$ 72,871,277$ 68,082,077$ 62,316,377$
4. Proposed Issues ‐ 13,840,000 7,010,000 8,000,000 6,200,000 475,000
5. Balance of Proposed Issues ‐ ‐ 12,890,000 19,035,000 25,750,000 30,315,000
Total Debt Subject to Limit 84,942,577$ 95,585,777$ 97,266,577$ 99,906,277$ 100,032,077$ 93,106,377$
6. Available Unreserved Debt
Capacity ($)135,416,119$ 156,958,273$ 177,851,255$ 197,220,982$ 214,922,817$ 240,745,811$
7. Available Unreserved Debt
Capacity (%)61.45%62.15%64.65%66.38%68.24%72.11%
8. I&S Tax Rate 0.1525 0.1525 0.1523 0.1521 0.1550 0.1602
9. Town's target of 35% or less of 29.30%29.30%29.30%29.20%29.80%30.80%
Total Tax Rate‐$0.52
Notes:
1. Total Assessed valuation plus utility valuation growth assumption is 10% in FY 2021, 8% in FY 2022, 6% in FY 2023, and 5% in FY 2024 + per year.
2. Town debt policy limits total principal amount of GO bonds together with the principle amount of all other outstanding tax indebtedness
will be targeted to not exceed six percent (6%) of the total assessed valuation of the Town's tax rolls.
3. Current outstanding debt subject to limit at fiscal year end includes all debt in which property taxes are pledged.
4. Debt issues subject to limit proposed are part of the Capital Improvements Plan and are anticipated to be issued during the referenced fiscal year.
Sizing includes estimated cost of issuance.
5. Debt balance on issues in Capital Improvements Plan.
6. Debt capacity available after deducting the reserved capacity.
7. Percentage of debt capacity available after deducting the reserved capacity.
8. Town's FY 2020 I&S tax rate and projected I&S rates are calculated based on 99% collections.
9. Percentage of overall $0.52 total tax rate.
Current Rating
AA+
Aa1
AA+
Aa1
AA+
Aa1
AA+
Aa1
Aa1
Aa1
Moody's Aa3 June 2012
Moody's Aa3 October 2011
Standard & Poor's AA February 2014
Moody's Aa2 February 2014
Moody's Aa2 June 2016
The Town has utilized two different rating agencies over the years ‐ Moody's Investor Services and Standard and Poors. Moody has assigned the Town’s
outstanding general obligation limited tax debt outlook as stable at Aa1 to the Town’s $4.090 million General Obligation Bonds, Series 2019 and the
$17.230 million Combination Tax and Surplus Revenue Certificates of Obligation, Series 2019. Standard and Poor’s Global Ratings (“S&P”) also assigned its
rating of AA+ to both the Town of Prosper’s General Obligation (GO) debt and the Town’s 2019 Combination Tax and Surplus Revenue Certificates of
Obligation. The Aa1 and AA+ ratings are the second highest ratings of each agency and reflect the Town’s very strong economy and rapidly expanding
moderately sized tax base due to significant ongoing development while maintaining through conservative budgeting and formal policies which will attract
investors. The chart below reflects ratings since October 2011.
June 2018AA+Standard & Poor's
Moody's Aa1 June 2017
Standard & Poor's AA June 2016
Moody's Aa1 June 2018
Projection of Debt Margin Based on Town Policy
Tax Supported Debt Service
Fiscal Year 2019‐2020
BOND RATINGS
Standard & Poor's AA+June 2017
Rating Entity Prior Rating Prior Rating Period
123
Principal Outstanding
2012 General Obligation Bonds
2013 General Obligation Bonds
2014 General Obligation Refunding Bonds
2014 General Obligation Bonds
2015 Certificates of Obligation
2015 General Obligation Bonds
2015 General Obligation Refunding Bonds
2016 Certificates of Obligation 6,750,000 2036
2016 General Obligation Bonds 3,310,000 2036
2016 General Obligation Refunding Bonds
2017 Certificates of Obligation Bonds
2018 General Obligation Bonds 3,785,000 2038
2018 Certificates of Obligation Bonds 11,510,000 2038
2019 General Obligation Bonds 4,065,000 2039
2019 Certificates of Obligation Bonds
Principal Outstanding
2012 Certificates of Obligation
2014 General Obligation Refunding Bonds
2015 General Obligation Refunding Bonds
2016 General Obligation Refunding Bonds
2016 Certificates of Obligation
2017 Certificates of Obligation
2018 Certificates of Obligation 9,520,000 2038
2019 Certificates of Obligation
3,351,500 2029
40,089,223$
138,000 2021
1,165,000 2036
920,000 2037
4,419,723 2039
2,110,000 2024
2014 Certificates of Obligation 10,260,000 2034
2013 Certificates of Obligation 4,000,000 2033
Issue Final Maturity
4,205,000 2032
Water/Sewer/Drainage Supported Debt
Fiscal Year 2019‐2020
3,335,000 2035
9,058,500 2029
1,242,000 2021
9,645,000 2037
81,745,777$
13,070,277 2039
1,300,000 2024
820,000 2034
7,955,000 2035
2,975,000 2032
2,925,000 2033
Outstanding Principal on Debt
Tax Supported Debt
Fiscal Year 2019‐2020
Issue Final Maturity
124
TOTALS 81,745,777$ 30,162,217$ 111,907,994$
2036 3,944,610 280,808 4,225,418
2039 1,153,077 17,296 1,170,373
2034 4,619,773 605,555 5,225,328
2035 4,717,191 437,001 5,154,192
2037 2,990,766 159,021 3,149,787
2038 2,253,185 71,071 2,324,256
2032 4,844,935 959,622 5,804,557
2033 4,737,354 781,943 5,519,297
2030 4,485,097 1,331,292 5,816,389
2031 4,666,253 1,142,164 5,808,417
2028 4,963,313 1,773,074 6,736,387
2029 5,199,469 1,543,343 6,742,812
2026 5,038,512 2,205,656 7,244,168
2027 4,755,394 1,990,005 6,745,399
2024 4,270,722 2,584,258 6,854,980
2025 4,375,966 2,403,615 6,779,581
2022 3,621,423 2,904,498 6,525,921
2023 3,819,006 2,750,272 6,569,278
2021 3,470,377 3,038,337 6,508,714
Principal and Interest Debt Schedule
Tax Supported Debt Service
Fiscal Year 2019‐2020
Year Principal Interest Total
2020 3,819,354 3,183,386 7,002,740
125
Principal and Interest Debt Schedule
TOTALS 40,089,223$ 13,147,197$ 53,236,420$
2036 1,065,388 93,736 1,159,124
2039 296,921 4,454 301,375
2038 971,814 25,197 997,011
2037 1,009,233 58,626 1,067,859
2034 1,895,227 198,513 2,093,740
2035 1,032,808 129,127 1,161,935
2032 2,470,065 370,203 2,840,268
2033 2,192,646 283,157 2,475,803
2030 2,294,903 556,089 2,850,992
2031 2,378,748 462,361 2,841,109
2028 2,211,687 739,882 2,951,569
2029 2,300,532 647,850 2,948,382
2026 2,486,489 924,394 3,410,883
2027 2,129,606 828,870 2,958,476
2024 2,689,279 1,145,073 3,834,352
2025 2,379,035 1,026,216 3,405,251
2022 2,603,577 1,362,202 3,965,779
2023 2,590,995 1,255,778 3,846,773
2020 2,610,647 1,568,231 4,178,878
2021 2,479,623 1,467,238 3,946,861
Water/Sewer/Drainage Supported Debt Service
Fiscal Year 2019‐2020
Year Principal Interest Total
126
OTHER FUNDS
127
128
Revenue Category
Debt
Service Parks Impact
Fees
Internal
Service
Special
Revenue
Storm
Drainage
Property Tax $6,855,713 $-$-$-$514,832 $-
Sales Tax ----3,587,340 -
Investment Income 45,000 40,000 135,000 37,000 24,000 5,000
License, Fees & Permits -----627,156
Impact Fees --7,350,000 -675,500 -
Bond Proceeds ------
Charges for Services -200,000 -3,184,482 -6,000
Contribution -100,000 243,418 -58,700 -
Grants -500,000 ----
Other Transfers In ---1,913,713 --
Miscellaneous --200,000 307,388 --
Revenue Total $6,900,713 $840,000 $7,928,418 $5,442,583 $4,860,372 $638,156
Other #REF!
Other Funds Revenues
By Source
Debt
Service
26%
Parks
3%
Impact
Fees
30%
Internal
Service
21%
Special
Revenue
18%
Storm
Drainage
2%
129
TIRZ #1 Fund Description
The Town of Prosper designated a certain area within the Town as Tax Increment Reinvestment Zone Number 1
in 2008.The Town Council desires to promote the development or redevelopment of said geographic area by
designation of a reinvestment zone,as authorized by the Tax Increment Financing Act, Chapter 311 of the
Texas Tax Code. This fund is to account for the restricted revenue sources detailed in the agreement along
with the reimbursements to the developer for agreed upon expenditures.
130
FUND BALANCEFUNDACCOUNT TYPEACTUAL2017‐2018AMENDED BUDGET2018‐2019PROJECTED2018‐2019ADOPTED BUDGET2019‐2020PLANNING YEAR 2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024REVENUESImpact Fee Revenue516,922 500,000 115,930 350,000 350,000 ‐ ‐ ‐ Property Taxes‐Town132,016 290,232 340,626 387,623 426,386 460,497 488,126 512,533 Property Taxes‐County34,862 83,081 73,604 110,960 122,056 131,820 139,730 146,716 Property Taxes‐Rollback Taxes‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Sales Taxes ‐ Town211,137 450,000 471,783 495,372 520,141 535,745 551,817 568,372 Sales Taxes ‐ EDC176,827 390,000 395,485 415,259 436,022 449,103 462,576 476,453 Investment Income5,333 5,000 8,121 7,500 7,500 5,000 5,000 5,000 Other 875,700 ‐ 1,449 ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES1,952,797$ 1,718,313$ 1,406,998$ 1,766,715$ 1,862,104$ 1,582,165$ 1,647,249$ 1,709,074$ EXPENDITURESProfessional Services‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Developer Reimbursement1,846,745 1,718,313 1,675,550 1,766,715 1,862,104 1,582,165 1,647,249 1,709,074 TOTAL EXPENDITURES1,846,745$ 1,718,313$ 1,675,550$ 1,766,715$ 1,862,104$ 1,582,165$ 1,647,249$ 1,709,074$ Period Excess / (Deficit)106,052$ ‐$ (268,552)$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE106,052$ ‐$ (268,552)$ ‐$ ‐$ ‐$ ‐$ ‐$ BEGINNING FUND BALANCE187,500$ 293,552$ 293,552$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ ENDING FUND BALANCE293,552$ 293,552$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ TIRZ # 1 Fund Summary131
TIRZ #2 Fund Description
The Town of Prosper designated a certain area within the Town as Tax Increment Reinvestment Zone Number 2
in 2013.The Town Council desires to promote the development or redevelopment of said geographic area by
designation of a reinvestment zone,as authorized by the Tax Increment Financing Act, Chapter 311 of the
Texas Tax Code. This fund is to account for the restricted revenue sources detailed in the agreement along
with the reimbursements to the developer for agreed upon expenditures.
132
FUND BALANCEFUNDACCOUNT TYPEACTUAL2017‐2018AMENDED BUDGET2018‐2019PROJECTED2018‐2019ADOPTED BUDGET2019‐2020PLANNING YEAR 2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024REVENUESImpact Fee Revenue‐ 325,500 ‐ 325,500 325,500 325,500 325,500 325,500 Property Taxes‐Town‐ 15,053 15,053 12,633 13,896 15,008 15,908 16,703 Property Taxes‐County‐ 4,308 3,738 3,616 3,978 4,296 4,554 4,781 Sales Taxes ‐ Town19 150 15 150 150 150 150 150 Sales Taxes ‐ EDC19 150 15 150 150 150 150 150 Investment Income414 1,000 587 500 500 500 500 500 Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES452$ 346,161$ 19,407$ 342,549$ 344,174$ 345,604$ 346,762$ 347,785$ EXPENDITURESProfessional Services‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Developer Reimbursement‐ 346,161 20,336 342,549 344,174 345,604 346,762 347,785 TOTAL EXPENDITURES‐$ 346,161$ 20,336$ 342,549$ 344,174$ 345,604$ 346,762$ 347,785$ Period Excess / (Deficit)452$ ‐$ (929)$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE452$ ‐$ (929)$ ‐$ ‐$ ‐$ ‐$ ‐$ BEGINNING FUND BALANCE25,477$ 25,929$ 25,929$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ ENDING FUND BALANCE25,929$ 25,929$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ TIRZ # 2 Fund Summary133
Crime Control and Prevention District Description
The Town of Prosper held a special election in 2018 that established a Crime Control and Prevention Special
Purpose District allowed under Texas Local Government Code, Chapter 363 and Texas Tax Code, Section
323.105. Crime Control and Prevention District is dedicated to crime reduction programs and the dedication of
a one-fourth of one percent sales and use tax. The voters approved the Crime Control and Prevention District
for the next five years,at which time voters will have to reaffirm or repeal. The sales and use tax collected will
be used to support the cost of crime control and crime prevention including costs of personnel, administration,
expansion, enhancement, and capital expenditures. The implementation of the Crime Control and Prevention
District funded twelve and a half existing Police Officers plus additional personnel costs.
134
FUND BALANCEFUNDACCOUNT TYPEACTUAL2017‐2018AMENDED BUDGET2018‐2019PROJECTED2018‐2019ADOPTED BUDGET2019‐2020PLANNING YEAR 2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024REVENUESSales Taxes ‐ Town‐ 1,227,504 1,274,480 1,338,204 1,405,114 1,447,268 1,490,686 1,535,406 Investment Income‐ 5,000 ‐ 5,000 5,000 7,000 7,000 8,500 Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES‐$ 1,232,504$ 1,274,480$ 1,343,204$ 1,410,114$ 1,454,268$ 1,497,686$ 1,543,906$ EXPENDITURESPersonnel‐ 1,149,504 1,226,465 1,308,204 1,410,114 1,454,268 1,497,686 1,543,906 Other ‐ 83,000 63,540 ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES‐$ 1,232,504$ 1,290,005$ 1,308,204$ 1,410,114$ 1,454,268$ 1,497,686$ 1,543,906$ Period Excess / (Deficit)‐$ ‐$ (15,525)$ 35,000$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE‐$ ‐$ (15,525)$ 35,000$ ‐$ ‐$ ‐$ ‐$ BEGINNING FUND BALANCE‐$ ‐$ ‐$ (15,525)$ 19,475$ 19,475$ 19,475$ 19,475$ ENDING FUND BALANCE‐$ ‐$ (15,525)$ 19,475$ 19,475$ 19,475$ 19,475$ 19,475$ Crime Control and Prevention Special Purpose District135
Fire Control, Prevention, and Emergency Medical Services District Description
The Town of Prosper held a special election in 2018 that established a Fire Control, Prevention, and Emergency
Medical Services Special Purpose District allowed under Texas Local Government Code, Chapter 344 and Texas
Tax Code, Section 321.106. Fire Control, Prevention and Emergency Medical Services District is dedicated to
fire safety and emergency medical services programs and the dedication of a one-fourth of one percent sales
and use tax. The voters approved the Fire Control, Prevention, and Emergency Medical Services District for the
next five years,at which time voters will have to reaffirm or repeal. The sales and use tax collected will be used
to support the cost of fire control, prevention, and emergency services including costs of personnel,
administration, expansion, enhancement, and capital expenditures. The implementation of the Fire Control,
Prevention, and Emergency Medical Services District funded twelve and a half existing Firefighter/Paramedics
plus additional personnel costs.
136
FUND BALANCEFUNDACCOUNT TYPEACTUAL2017‐2018AMENDED BUDGET2018‐2019PROJECTED2018‐2019ADOPTED BUDGET2019‐2020PLANNING YEAR 2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024REVENUESSales Taxes ‐ Town‐ 1,227,504 1,274,480 1,338,204 1,405,114 1,447,268 1,490,686 1,535,406 Investment Income‐ 5,000 ‐ 5,000 5,000 7,000 7,000 8,500 Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL REVENUES‐$ 1,232,504$ 1,274,480$ 1,343,204$ 1,410,114$ 1,454,268$ 1,497,686$ 1,543,906$ EXPENDITURESPersonnel‐ 1,160,004 1,242,483 1,308,204 1,410,114 1,454,268 1,497,686 1,543,906 Other ‐ 72,500 56,270 ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES‐$ 1,232,504$ 1,298,752$ 1,308,204$ 1,410,114$ 1,454,268$ 1,497,686$ 1,543,906$ Period Excess / (Deficit)‐$ ‐$ (24,272)$ 35,000$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE‐$ ‐$ (24,272)$ 35,000$ ‐$ ‐$ ‐$ ‐$ BEGINNING FUND BALANCE‐$ ‐$ ‐$ (24,272)$ 10,728$ 10,728$ 10,728$ 10,728$ ENDING FUND BALANCE‐$ ‐$ (24,272)$ 10,728$ 10,728$ 10,728$ 10,728$ 10,728$ Fire Control, Prevention and Emergency Medical Services Special Purpose District137
Park Improvement/Dedication Fund Description
Park Improvement Fund - This fund is to account for contributions to the Town for improvements to Town
parks per development agreements. Developers are reimbursed for the reasonable costs of any park
improvements constructed and accepted by the Town. For multi-family development projects and for complete
phases of a single-family subdivision plat, the Developer may elect to apply the entire amount to be reimbursed
under this section as a credit against park fees due for the residential development, provided that the
application of the credit does not result in a partial fee for any dwelling unit,in accordance with guidelines
established by the Town. The Town shall retain sole discretion to determine whether to accept proposed park
improvements.
Park Dedication Fund - This fund is to account for contributions to the Town for the creation of parks within the
Town per development agreements.Fund expenditures must be used for the acquisition, development,
expansion,or upgrading of parks located within the same park district or general area where the proposed
development for which payment was made is located.
138
FUND BALANCEFUNDACCOUNT TYPEACTUAL2017‐2018AMENDED BUDGET2018‐2019PROJECTED2018‐2019ADOPTED BUDGET 2019‐2020PLANNING YEAR 2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024REVENUESPark Dedication Fees223,433 600,000 375,146 200,000 200,000 200,000 200,000 200,000 Park Improvement Fees69,200 250,000 113,784 100,000 100,000 100,000 100,000 100,000 Grants‐Improvement Fund268,508 ‐ ‐ 500,000 ‐ ‐ ‐ ‐ Park Dedication‐Interest28,650 10,000 18,061 25,00015,000 12,000 10,000 10,000 Park Improvement‐Interest19,493 8,000 19,689 15,0005,000 10,000 10,000 10,000 TOTAL REVENUES609,285$868,000$ 526,681$ 840,000$ 320,000$ 322,000$ 320,000$ 320,000$ EXPENDITURESGeneral ‐ Parks Dedication1,554,313 ‐ ‐ ‐ 250,000 250,000 250,000 ‐ General ‐ Parks Improvement880,682 665,490 185,490 665,955 530,000 ‐ ‐ ‐ Transfers Out‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES2,434,995$ 665,490$ 185,490$ 665,955$ 780,000$ 250,000$ 250,000$ ‐$Period Excess / (Deficit)(1,825,710)$ 202,510$ 341,191$ 174,045$ (460,000)$ 72,000$70,000$320,000$ NET CHANGE IN FUND BALANCE(1,825,710)$ 202,510$ 341,191$ 174,045$ (460,000)$ 72,000$70,000$320,000$ BEGINNING FUND BALANCE3,683,496$ 3,683,496$ 3,683,496$ 2,198,977$2,373,022$ 1,913,022$ 1,913,022$ 1,985,022$ PARKS DEDICATION ENDING FUND BALANCE773,974$ 1,383,974$ 1,167,181$ 1,392,181$1,357,181$ 1,319,181$ 1,317,181$ 1,529,181$ PARKS IMPROVEMENTS ENDING FUND BALANCE1,083,812$ 676,322$ 1,031,796$ 980,841$ 555,841$ 665,841$ 665,841$ 775,841$ Park Dedication/Improvement Fund Summary139
140
Impact Fee Fund Description
Impact Fees were established to assure the availability of funds for major capital projects needed as a result of
development. They are broken out into the following four funds: East Thoroughfare, West Thoroughfare, Water,
and Wastewater. The laws governing the collection and disbursement of impact fees require separate
accounting and reporting of these funds. Additionally, an analysis and update of the fee structure is required
every five years. Appropriations from these funds are being utilized to provide supplemental funding for eligible
capital improvement projects.
Water – water capital improvements projects shown on the Town’s adopted Water System Capital Improvement
Plan.
Wastewater – wastewater capital improvement projects shown on the Town’s adopted Wastewater System
Capital Improvement Plan.
East Thoroughfare – roadway capital improvement projects shown on the Town’s adopted Thoroughfare Plan
east of Preston Road.
West Thoroughfare – roadway capital improvement projects shown on the Town’s adopted Thoroughfare Plan
west of Preston Road.
141
FUND BALANCE
FUND ACCOUNT TYPE
ACTUAL
2017-2018
AMENDED BUDGET
2018-2019
PROJECTED
2018-2019
ADOPTED BUDGET
2019-2020
PLANNING YEAR
2020-2021
PLANNING YEAR
2021-2022
PLANNING YEAR
2022-2023
PLANNING YEAR
2023-2024
REVENUES Impact Fees 3,946,469 3,584,000 3,312,314 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000
Investment Income 84,203 40,000 45,526 45,000 40,000 40,000 50,000 50,000
TOTAL REVENUES 4,030,673$ 3,624,000$ 3,357,840$ 3,045,000$ 3,040,000$ 3,040,000$ 3,050,000$ 3,050,000$
EXPENDITURES Operations-Developer Agreements 2,347,269 1,619,750 1,827,047 930,910 980,000 1,030,000 630,000 428,074
Capital 1,117,772 6,734,822 4,019,460 -3,000,000 2,000,000 - -
TOTAL EXPENDITURES 3,465,041$ 8,354,572$ 5,846,508$ 930,910$ 3,980,000$ 3,030,000$ 630,000$ 428,074$
Period Excess / (Deficit)565,632$ (4,730,572)$ (2,488,668)$ 2,114,090$ (940,000)$ 10,000$ 2,420,000$ 2,621,926$
OTHER FINANCING Transfers In - - - - - - - -
Transfers Out (195,000) - - - - - - -
TOTAL OTHER FINANCING SOURCES (USES)(195,000)$ -$ -$ -$ -$ -$ -$ -$
NET CHANGE IN FUND BALANCE 370,632$ (4,730,572)$ (2,488,668)$ 2,114,090$ (940,000)$ 10,000$ 2,420,000$ 2,621,926$
BEGINNING FUND BALANCE 3,700,126$ 4,070,758$ 4,070,758$ 1,582,090$ 3,696,180$ 2,756,180$ 2,766,180$ 5,186,180$
ENDING UNRESTRICTED FUND BALANCE 4,070,758$ (659,815)$ 1,582,090$ 3,696,180$ 2,756,180$ 2,766,180$ 5,186,180$ 7,808,106$
Water Impact Fee Fund Summary
142
FUND BALANCE
FUND ACCOUNT TYPE
ACTUAL
2017-2018
AMENDED BUDGET
2018-2019
PROJECTED
2018-2019
ADOPTED BUDGET
2019-2020
PLANNING YEAR
2020-2021
PLANNING YEAR
2021-2022
PLANNING YEAR
2022-2023
PLANNING YEAR
2023-2024
REVENUES Impact Fees 708,668 600,000 910,434 850,000 850,000 780,000 770,000 645,000
Equity Fees 251,500 200,000 223,500 200,000 200,000 200,000 200,000 200,000
Investment Income 23,932 12,000 29,317 35,000 35,000 35,000 35,000 35,000
TOTAL REVENUES 984,100$ 812,000$ 1,163,251$ 1,085,000$ 1,085,000$ 1,015,000$ 1,005,000$ 880,000$
EXPENDITURES Operations-Developer Reimbursements 504,463 460,275 677,831 866,225 849,080 781,225 770,490 644,921
Capital 183,781 - - - - - - -
TOTAL EXPENDITURES 688,243$ 460,275$ 677,831$ 866,225$ 849,080$ 781,225$ 770,490$ 644,921$
Period Excess / (Deficit)295,857$ 351,725$ 485,421$ 218,775$ 235,920$ 233,775$ 234,510$ 235,079$
OTHER FINANCING Transfers In - - - - - - - -
Transfers Out (56,478) - - - - - - -
TOTAL OTHER FINANCING SOURCES (USES)(56,478)$ -$ -$ -$ -$ -$ -$ -$
NET CHANGE IN FUND BALANCE 239,379$ 351,725$ 485,421$ 218,775$ 235,920$ 233,775$ 234,510$ 235,079$
BEGINNING FUND BALANCE 1,017,459$ 1,256,837$ 1,256,837$ 1,742,258$ 1,961,033$ 2,196,954$ 2,430,729$ 2,665,239$
ENDING UNRESTRICTED FUND BALANCE 1,256,837$ 1,608,562$ 1,742,258$ 1,961,033$ 2,196,954$ 2,430,729$ 2,665,239$ 2,900,318$
Wastewater Impact Fee Fund Summary
143
FUND BALANCEFUNDACCOUNT TYPEACTUAL2017‐2018AMENDED BUDGET2018‐2019PROJECTED 2018‐2019ADOPTED BUDGET 2019‐2020PLANNING YEAR 2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024REVENUESImpact Fees2,103,683 2,825,000 1,296,235 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Investment Income84,121 50,000 26,621 25,000 30,000 30,000 30,000 35,000 Other‐ ‐ ‐132,438TOTAL REVENUES2,187,804$ 2,875,000$ 1,322,856$ 1,157,438$ 1,030,000$ 1,030,000$ 1,030,000$ 1,035,000$ EXPENDITURESOperations‐Developer Reimbursements:‐ 350,000462,510300,000 200,000 200,000 ‐ ‐ Capital:7,341,662 2,112,109 1,282,078 654,168‐ 375,000400,000‐ TOTAL EXPENDITURES7,341,662$ 2,462,109$ 1,744,588$ 954,168$ 200,000$ 575,000$ 400,000$ ‐$ Period Excess / (Deficit)(5,153,858)$ 412,891$ (421,732)$ 203,270$ 830,000$ 455,000$ 630,000$ 1,035,000$ OTHER FINANCINGTransfers In23,688 ‐ 1,963,832 ‐ ‐ ‐ ‐ ‐ Transfers Out(768,656) ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL OTHER FINANCING SOURCES (USES)(744,968)$ ‐$ 1,963,832$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE(5,898,826)$ 412,891$ 1,542,100$ 203,270$ 830,000$ 455,000$ 630,000$ 1,035,000$ BEGINNING FUND BALANCE5,003,075$ (895,751)$ (895,751)$ 646,349$ 849,618$ 1,679,618$ 1,679,618$ 2,134,618$ ENDING UNRESTRICTED FUND BALANCE(895,751)$ (482,860)$ 646,349$ 849,618$ 1,679,618$ 2,134,618$ 2,309,618$ 3,169,618$ East Thoroughfare Impact Fee Fund Summary144
FUND BALANCEFUNDACCOUNT TYPEACTUAL2017‐2018AMENDED BUDGET2018‐2019PROJECTED 2018‐2019ADOPTED BUDGET 2019‐2020PLANNING YEAR 2020‐2021PLANNING YEAR 2021‐2022PLANNING YEAR 2022‐2023PLANNING YEAR 2023‐2024REVENUESImpact Fees 2,783,462 2,035,000 4,037,935 2,500,000 2,100,000 2,100,000 2,000,000 2,000,000 Investment Income26,46720,00056,71930,00020,0007,500 10,00015,000Other‐‐‐ 110,980TOTAL REVENUES2,809,929$ 2,055,000$ 4,094,655$ 2,640,980$ 2,120,000$ 2,107,500$ 2,010,000$ 2,015,000$ EXPENDITURESOperations‐Developer Agreements1,151,643 1,443,384 761,5192,400,000 1,800,000 1,800,000 1,800,000 1,800,000 Capital124,2822,795,588 2,483,594 800,000575,000‐ ‐ ‐ TOTAL EXPENDITURES1,275,925$ 4,238,972$ 3,245,113$ 3,200,000$ 2,375,000$ 1,800,000$ 1,800,000$ 1,800,000$ Period Excess / (Deficit)1,534,004$ (2,183,972)$ 849,541$ (559,020)$ (255,000)$ 307,500$ 210,000$ 215,000$ OTHER FINANCINGTransfers In‐‐‐‐‐‐‐‐Transfers Out‐‐1,963,832 ‐‐‐‐‐TOTAL OTHER FINANCING SOURCES (USES)‐$ ‐$ 1,963,832$ ‐$ ‐$ ‐$ ‐$ ‐$ NET CHANGE IN FUND BALANCE1,534,004$ (2,183,972)$ (1,114,291)$ (559,020)$ (255,000)$ 307,500$ 210,000$ 215,000$ BEGINNING FUND BALANCE485,766$ 2,019,770$ 2,019,770$ 905,479$ 346,460$ 91,460$398,960$ 608,960$ ENDING FUND BALANCE2,019,770$ (164,202)$ 905,479$ 346,460$ 91,460$398,960$ 608,960$ 823,960$ West Thoroughfare Impact Fee Fund Summary145
Stormwater Drainage Utility Fund Description
The Town's Stormwater Drainage Division is managed in a coordinated fashion by both the Town's Engineering
and Public Works Departments. Engineering selects consultants and contractors to design and construct major
repairs and improvements to the Town's stormwater systems, and reviews flood studies and drainage plans to
ensure conformance with Federal, State and Town codes. Public Works' stormwater and drainage crews
maintain all improved and unimproved drainage facilities within the Town to ensure the free flow of
stormwater and to minimize the probability of structure flooding. The Stormwater Drainage Division also
administers the Phase II Municipal Separate StormWater System (MS4) Permit by implementing and managing
programs to improve water quality in accordance with regulatory requirements through public education,
eliminating illicit discharges, and control of construction site runoff.
146
FUND BALANCE
FUND ACCOUNT TYPE
ACTUAL
2017-2018
AMENDED BUDGET
2018-2019
PROJECTED
2018-2019
ADOPTED BUDGET
2019-2020
PLANNING YEAR
2020-2021
PLANNING YEAR
2021-2022
PLANNING YEAR
2022-2023
PLANNING YEAR
2023-2024
REVENUES Stormwater Drainage Fees 550,923 577,248 608,889 627,156 645,970 665,350 672,003 678,723
Other - - - 6,000 6,000 60,000 6,000 6,000
Investment Income 6,031 7,500 2,791 5,000 5,500 5,750 6,000 6,500
TOTAL REVENUES 556,954$ 584,748$ 611,680$ 638,156$ 657,470$ 731,100$ 684,003$ 691,223$
EXPENDITURES Operating Expenses 129,008 183,060 176,433 293,533 198,527 201,630 206,211 211,152
Debt Service 253,267 - - 248,641 245,592 308,309 360,189 365,345
Transfers Out 143,483 73,740 73,740 100,135 102,100 102,100 102,100 102,100
TOTAL EXPENDITURES 525,757$ 256,800$ 250,173$ 642,309$ 546,219$ 612,039$ 668,500$ 678,597$
Period Excess / (Deficit)31,197$ 327,948$ 361,507$ (4,153)$ 111,251$ 119,060$ 15,503$ 12,626$
NET CHANGE IN FUND BALANCE 31,197$ 327,948$ 361,507$ (4,153)$ 111,251$ 119,060$ 15,503$ 12,626$
BEGINNING FUND BALANCE (69,746)$ (38,549)$ (38,549)$ 322,958$ 318,805$ 430,056$ 549,116$ 564,619$
ENDING FUND BALANCE (38,549)$ 289,399$ 322,958$ 318,805$ 430,056$ 549,116$ 564,619$ 577,246$
AMOUNT OVER (UNDER) IN DAYS OPERATING COST 465 179 283 323 304 306
Stormwater Drainage Utility Fund
147
DEPARTMENT:DIVISION:
Engineering Stormwater Drainage
ACTIVITY DEMAND / ACTIVITY WORKLOAD ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Inspect construction projects, post construction BMP's, FOG facilities, and
residents' complaints within the Town's Jurisdiction to verify compliance with TCEQ
Stormwater requirements
600 600 600
Complete Annual MS4 permit update/Insure that Town's MS4 paperwork is in order Annually Annually Annually
EFFICIENCY / EFFECTIVENESS MEASURES ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Inspect construction projects within the Town's jurisdiction monthly to verify
compliance with TCEQ Stormwater requirements 95% 95% 100%
Timely submittal of MS4 permit annually 100%100%100%
EXPENDITURE SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Personnel $ 117,532 162,360$ $ 166,833
Operations 5,067 11,945 126,700
Debt Service 253,267 ‐ 248,641
Transfers 143,483 621,089 100,135
TOTAL $ 519,349 $ 795,394 $ 642,309
TOWN OF PROSPER
PROGRAM DESCRIPTION
The core service of the Stormwater Drainage Division is to ensure compliance with the Phase II Municipal Separate Storm Water System
(MS4) Permit by implementing and managing programs to improve water quality in accordance with regulatory requirements, through
public education, by eliminating illicit discharges, and rigorous construction site runoff control.
GOALS AND OBJECTIVES
Town Council Goal 3 ‐ Provide Efficient and Effective Utilities, Roads and Infrastructure
• Improve the water quality of the Town's storm sewer system, creeks and waterways by insuring that construction
sites implement adequate stormwater erosion protection measures.
• Verify that the Town meets the requirements of the MS4 Permit.
• Educate the construction community as well as the general community at large regarding best management
practices (BMPs) for erosion control measures to improve stormwater quality.
148
DEPARTMENT:DIVISION:
Engineering Stormwater Drainage
TOWN OF PROSPER
PERSONNEL SUMMARY ACTUAL
2017‐2018
REVISED
2018‐2019
BUDGET
2019‐2020
Stormwater Utility Administrator 1.0 1.0 1.0
Utility Worker 1.0 1.0 1.0
TOTAL 2.0 2.0 2.0
Director of Public
Works
Street
Superintendent
Utility Worker
Stormwater Utility
Administrator
149
Special Revenue Funds Description
Special Revenue Funds are used to account for the proceeds of specific revenue sources that are normally
restricted to expenditures for specified purposes. The following funds have been consolidated and presented in
one summary.
Court Technology Fund - This fund is to account for a misdemeanor offense and pay a technology fee of $4 as
technology cost of the Court. These funds are used to finance the purchase of,or to maintain technology
enhancements for the Municipal Court for the following: computer systems, networks, hardware and software,
electric kiosks, electronic ticket writers, and docket management systems.
Court Security Fund - This fund is used to account for a misdemeanor offense and pay a $3 security fee as a cost
of the court. These funds are used to finance security personnel, services and items related to the facility that
house the operations of the municipal court.
Contributions Fund - This fund is used to account for various special revenue sources. Typical revenues seen in
this fund would include Police Department donations, Fire Department donations, Police Seized funds, Child
Safety funds, and developer contributions.
150
FUND BALANCE
FUND ACCOUNT TYPE
ACTUAL
2017-2018
AMENDED BUDGET
2018-2019
PROJECTED
2018-2019
ADOPTED BUDGET
2019-2020
PLANNING YEAR
2020-2021
PLANNING YEAR
2021-2022
PLANNING YEAR
2022-2023
PLANNING YEAR
2023-2024
REVENUES Police Donations 17,146 15,000 16,058 15,000 15,000 15,000 15,000 15,000
Fire Donations 14,335 39,310 39,310 13,200 13,200 13,200 13,200 13,200
Child Safety Fees 13,107 5,000 12,607 12,000 12,000 12,000 12,000 12,000
Court Security Revenue 7,531 7,700 9,293 8,500 8,500 8,500 8,500 8,500
Court Technology Revenue 10,042 10,395 12,116 10,000 10,000 10,000 10,000 10,000
Tree Mitigation Revenue 27,475 - - - - - - -
Escrow Income 13,470 - - - - - - -
Cash Seizures - - 2,966 - - - - -
Miscellaneous 3,968 4,000 - - - - - -
Interest Income 7,857 2,765 6,928 6,000 6,000 6,000 6,000 6,000
Transfer In - - - - - - - -
TOTAL REVENUES 114,930$ 84,170$ 99,279$ 64,700$ 64,700$ 64,700$ 64,700$ 64,700$
EXPENDITURES General Government 160,807 85,310 76,883 155,000 64,700 64,700 64,700 64,700
Other - Escrow Funds - - - 1,354,577 - - - -
TOTAL EXPENDITURES 160,807$ 85,310$ 76,883$ 1,509,577$ 64,700$ 64,700$ 64,700$ 64,700$
Period Excess / (Deficit)(45,876)$ (1,140)$ 22,396$ (1,444,877)$ -$ -$ -$ -$
NET CHANGE IN FUND BALANCE (45,876)$ (1,140)$ 22,396$ (1,444,877)$ -$ -$ -$ -$
BEGINNING FUND BALANCE 1,800,399$ 1,800,399$ 1,800,399$ 1,822,795$ 377,918$ 377,918$ 377,918$ 377,918$
ENDING FUND BALANCE 1,754,523$ 1,799,259$ 1,822,795$ 377,918$ 377,918$ 377,918$ 377,918$ 377,918$
Special Revenue Fund Summary
151
Vehicle and Equipment Replacement Fund Description
The Vehicle and Equipment Replacement Fund was established in Fiscal Year 2014‐2015 to account for the costs
associated with the acquisition of capital assets, such as vehicles, equipment, and computer equipment. Annual
contributions are determined by amortizing the replacement cost for the life expectancy of the
vehicle/equipment and are allocated as transfers from each department.
152
FUND BALANCE
FUND ACCOUNT TYPE
ACTUAL
2017-2018
AMENDED BUDGET
2018-2019
PROJECTED
2018-2019
ADOPTED BUDGET
2019-2020
PLANNING YEAR
2020-2021
PLANNING YEAR
2021-2022
PLANNING YEAR
2022-2023
PLANNING YEAR
2023-2024
REVENUES Charges for Services - - - - - - - -
Other - 20,000 41,411 307,388 - - - -
Interest Income 34,485 25,000 35,000 30,000 35,000 35,000 35,000 35,000
Transfers In 1,078,827 1,597,961 1,597,961 1,913,713 2,013,510 2,013,510 2,013,510 2,013,510
TOTAL REVENUES 1,113,312$ 1,642,961$ 1,674,372$ 2,251,101$ 2,048,510$ 2,048,510$ 2,048,510$ 2,048,510$
EXPENDITURES Technology Expenses 84,887 85,870 62,801 82,650 74,720 243,905 23,570 50,000
Equipment Expenses 90,828 277,336 292,910 26,000 495,547 23,080 168,866 152,537
Vehicles Expenses 310,354 1,272,664 1,330,527 787,517 1,524,094 318,901 708,196 329,005
TOTAL EXPENDITURES 486,069$ 1,635,870$ 1,686,237$ 896,167$ 2,094,361$ 585,886$ 900,632$ 531,542$
Period Excess / (Deficit)627,243$ 7,091$ (11,865)$ 1,354,934$ (45,851)$ 1,462,624$ 1,147,878$ 1,516,968$
NET CHANGE IN FUND BALANCE 627,243$ 7,091$ (11,865)$ 1,354,934$ (45,851)$ 1,462,624$ 1,147,878$ 1,516,968$
BEGINNING FUND BALANCE 1,710,537$ 2,337,780$ 2,337,780$ 2,325,914$ 3,680,848$ 3,634,997$ 5,097,621$ 6,245,499$
ENDING FUND BALANCE 2,337,780$ 2,344,871$ 2,325,914$ 3,680,848$ 3,634,997$ 5,097,621$ 6,245,499$ 7,762,467$
Vehicle Equipment and Replacement Fund Summary
153
154
DEPARTMENT MODEL YEAR MAKE MODEL
ESTIMATED
REPLACEMENT
COST
Vehicles
Police Operations 2016 Chevrolet Tahoe 46,500$
Police Operations 2016 Chevrolet Tahoe 45,466
Fire Operations 2011 Chevrolet C3500 Ambulance 291,000
Fire Operations 2012 Chevrolet Tahoe 63,870
Fire Marshal 2012 Ford F150 1/2 Ton 40,823
Streets 2006 Ford F250 3/4 Ton 29,064
Streets 2012 Chevrolet 2500 29,064
Park Operations 2011 Toyota Tundra 36,157
Park Operations 2011 Ford F150 1/2 Ton 26,457
Park Operations 2012 Ford F250 3/4 Ton 31,728
Water 2012 Chevrolet 2500 31,196
Water 2012 Chevrolet 1500 25,269
Water 2014 Ford F250 4x4 34,456
Water 2008 Chevrolet 2500 31,196
Wastewater 2014 Ford F250 4x2 25,269
Total cost of vehicle replacements 787,515$
Equipment
Police Operations 2006 Wanco Speed Radar Trailer 6,000$
Water 2010 Insight Vision Camera‐TV 10,000
Water 2010 Aries Camera‐TV 10,000
Total cost of equipment replacements 26,000$
Total cost of all replacements 813,515
Vehicle and Equipment Replacement Listing
Items to be replaced in Fiscal Year 2019‐2020
155
Health Insurance Trust Fund Description
The Town of Prosper initiated a self‐funded health and dental plan effective January 1, 2017 for Town employees
and their dependents. The Town maintains the Employee Health Insurance Trust Fund to account for the Town's
employee health and dental care coverage. In addition, excess insurance has been obtained for an individual
unit health and prescription drugs claims exceeding $75,000. The Town's claim administrator is Blue Cross and
Blue Shield of Texas through 12/31/2019. Beginning January 3, 2020 the claims administrator will be UMR for
medical claims and ProAct for pharmacy claims.
156
FUND BALANCE
FUND ACCOUNT TYPE
ACTUAL
2017-2018
AMENDED BUDGET
2018-2019
PROJECTED
2018-2019
ADOPTED BUDGET
2019-2020
PLANNING YEAR
2020-2021
PLANNING YEAR
2021-2022
PLANNING YEAR
2022-2023
PLANNING YEAR
2023-2024
REVENUES Transfers In 99,714 - - - - - - -
Employer Contributions 1,567,141 1,983,503 1,926,800 2,529,386 2,681,149 2,868,830 3,069,648 3,253,827
Employee Contributions 569,970 705,308 635,882 655,096 687,851 722,243 765,578 803,857
Investment Income 5,409 4,500 6,579 7,000 7,000 7,000 7,000 7,000
Other Income 40,051 - - - - - - -
TOTAL REVENUES 2,282,286$ 2,693,311$ 2,569,261$ 3,191,482$ 3,376,000$ 3,598,073$ 3,842,226$ 4,064,683$
EXPENDITURES Operating Expenses - 192,449 239,684 267,836 250,000 250,000 250,000 250,000
Claims 1,666,306 2,315,241 2,133,213 2,570,237 2,827,261 3,053,442 3,297,717 3,462,603
Insurance 199,858 203,231 228,733 267,868 273,225 278,690 284,264 289,949
Wellness Program - 6,000 - 6,000 6,000 6,000 6,000 6,000
Transfers Out 167,133 - - - - - - -
TOTAL EXPENDITURES 2,033,297$ 2,716,921$ 2,601,630$ 3,111,941$ 3,356,486$ 3,588,131$ 3,837,981$ 4,008,552$
Period Excess / (Deficit)248,989$ (23,610)$ (32,369)$ 79,541$ 19,514$ 9,942$ 4,245$ 56,132$
NET CHANGE IN FUND BALANCE 248,989$ (23,610)$ (32,369)$ 79,541$ 19,514$ 9,942$ 4,245$ 56,132$
BEGINNING FUND BALANCE (33,185)$ 215,804$ 215,804$ 183,435$ 262,976$ 282,490$ 292,432$ 296,677$
ENDING FUND BALANCE 215,804$ 192,194$ 183,435$ 262,976$ 282,490$ 292,432$ 296,677$ 352,808$
Health Insurance Trust Fund Summary
157
158
APPENDIX
159
160
Supplemental Budget Requests
Each year departments are provided with a base operating budget for their department.Any additional funding
requests are made as supplemental requests. There are two categories of supplemental request:
Non-Discretionary - These are considered necessary for maintaining service delivery at current levels, and are
usually the result of goods or services required by the Town. These requests are considered higher priority than
Discretionary packages,as denial of these requests would reduce the level of service currently provided to the
citizens of Prosper. Non-Discretionary packages might include increased costs for maintenance contracts,
electricity, paper and printing, postage, phone rates, internet access, etc.
Discretionary - These should be completed for new personnel or other increases or additions to current service
levels. The Executive Team will rank all new Discretionary packages from each fund. The Town Manager will
determine if the requests are funded in the budget submission to the Town Council. Every discretionary
package will be presented to Town Council regardless of the funding status.
Discretionary packages are separated into three priority rankings:
Discretionary 1 - Must do
Discretionary 2 - Should do
Discretionary 3 - Nice to do
161
TOWN OF PROSPER
FY 2019-2020
DISCRETIONARY PACKAGES
GENERAL FUND
DEPT NET NET TOTAL TOTAL
#DIV/DEPT RANK DISCRETIONARY PACKAGE TITLE FTEs ONE-TIME ON GOING COSTS REVENUE NET COSTS
168 TOWN SECRETARY'S OFFICE 2 CODIFY ZONING ORDINANCE 3,000 2,000 5,000 5,000
169 TOWN SECRETARY'S OFFICE 3 VIDEOGRAPHY SERVICES - 13,000 13,000 13,000
170 IT 1 FAILOVER VIRTUAL SERVER CLUSTER 151,000 - 151,000 151,000
171 IT 2 LASERFICHE PUBLIC ACCESS MODULE 32,096 3,000 35,096 35,096
172 IT 3 IN-VEHICLE ROUTERS FOR PUBLIC SAFETY 50,000 - 50,000 50,000
173 IT 4 ALWAYS-ON VPN SOFTWARE - 25,000 25,000 25,000
174 NON-DEPARTMENTAL 1 COMPENSATION - MARKET ADJUSTMENT GENERAL FUND - 127,672 127,672 127,672
175 NON-DEPARTMENTAL 2 CONSULTING ON ERP SOFTWARE SOLUTION 50,000 - 50,000 50,000
176 NON-DEPARTMENTAL 3 PUBLIC SAFETY MEMORIAL WALL 75,000 - 75,000 75,000
177 NON-DEPARTMENTAL 4 MAYOR OFFICE SPACE AND FURNITURE 125,000 1,000 126,000 126,000
178 POLICE OPERATIONS 1 TWO LIEUTENANTS (NEW PERSONNEL)2.0 126,805 245,607 372,412 372,412
180 POLICE OPERATIONS 2 TWO TRAFFIC OFFICERS - TRAFFIC UNIT (NEW PERSONNEL)2.0 119,325 173,579 292,904 292,904
182 POLICE OPERATIONS 3 RECLASS FOUR OFFICERS TO CORPORALS 9,060 43,956 53,016 53,016
184 POLICE OPERATIONS 6 RADIOS (HAND-HELD) 40,000 - 40,000 40,000
185 POLICE OPERATIONS 7 MVR UPGRADE 25,694 - 25,694 25,694
186 POLICE DISPATCH 3 RECLASS TWO COMM. OFFICERS TO COMM. LEAD - 5,092 5,092 5,092
187 POLICE DISPATCH 5 APCO RPL CERTIFICATION - 995 995 995
188 FIRE OPERATIONS 3 NEW ENGINE LOOSE EQUIPMENT - VERF DIFFERENCE 140,000 10,000 150,000 150,000
189 FIRE OPERATIONS 4 VEHICLE FOR EMERGENCY MANAGEMENT COORDINATOR 19,213 5,087 24,300 24,300
190 FIRE OPERATIONS 5 FIRE TRAINING/OFFICER DEVELOPMENT PROGRAMS - 9,000 9,000 9,000
191 FIRE OPERATIONS 6 AMERICAN HEART ASSOCIATION CPR PROGRAMS - 5,000 5,000 (750) 4,250
192 FIRE OPERATIONS 7 STORM SIREN 30,215 1,285 31,500 31,500
193 CODE COMPLIANCE 1 HEALTH AND CODE COMPLIANCE OFFICER (NEW PERSONNEL)1.0 31,593 64,767 96,360 96,360
196 CODE COMPLIANCE 2 SOFTWARE FOR HEALTH INSPECTIONS 1,500 1,200 2,700 2,700
197 STREETS 1 INCREASE IN ANNUAL STREET MAINTENANCE PROGRAM - 250,000 250,000 250,000
198 STREETS 2 HEAVY EQUIPMENT OPERATOR - STREETS (NEW PERSONNEL)1.0 200 54,735 54,935 54,935
200 STREETS 3 CREW LEADER - STREETS (NEW PERSONNEL)1.0 32,430 60,032 92,462 92,462
202 PARK ADMINISTRATION 2 CONTRACT SERVICES - PROGRAMMING AND ACCREDITATION 2,210 45,000 47,210 47,210
203 PARK ADMINISTRATION 3 FRONTIER PARK CHEEK WALL REPAIR 20,000 - 20,000 20,000
204 PARK ADMINISTRATION 5 PICKUP TRUCK - PARK ADMIN 20,825 3,720 24,545 24,545 162
TOWN OF PROSPER
FY 2019-2020
DISCRETIONARY PACKAGES
GENERAL FUND
DEPT NET NET TOTAL TOTAL
#DIV/DEPT RANK DISCRETIONARY PACKAGE TITLE FTEs ONE-TIME ON GOING COSTS REVENUE NET COSTS
205 9 FRONTIER PARK STORAGE BUILDINGS 146,927 1,000 147,927 147,927
206 13 MULTI-PURPOSE AND PARKS ADMIN PARKING RESURFACING 15,000 - 15,000 15,000
207 14 DOWNTOWN LIVE!50,000 - 50,000 50,000
208 1 FRONTIER SHADE STRUCTURE 20,000 -20,000 20,000
209 2 FRONTIER PARK/CONCESSION PAVILION STAINING 15,000 -15,000 15,000
210 4 IRRIGATION TECHNICIAN (NEW PERSONNEL)1.0 24,089 44,721 68,810 68,810
212 5 TREE SPADE AND TREE AUGER 35,725 3,275 39,000 39,000
213 6 EQUIP RENTAL AND SERVICE TO MAINTAIN HIGH ELEMENTS -7,500 7,500 7,500
214 7 DOWNTOWN BANNER/FLAG PROGRAM -18,700 18,700 18,700
215 1 ADDITIONAL RECREATION PROGRAMMING 3,700 24,900 28,600 (3,300)25,300
216 1 INCREASE LIBRARY HOURS TO INCLUDE MONDAYS -19,291 19,291 19,291
217
PARK ADMINISTRATION
PARK ADMINISTRATION
PARK ADMINISTRATION
PARK OPERATIONS
PARK OPERATIONS
PARK OPERATIONS
PARK OPERATIONS
PARK OPERATIONS
PARK OPERATIONS
PARK RECREATION
LIBRARY
ENGINEERING 1 CIVIL ENGINEER (NEW PERSONNEL)1.0 2,765 93,172 95,937 95,937
219 ENGINEERING 2 ENGINEERING TECHNICIAN (NEW PERSONNEL)1.0 3,975 75,746 79,721 79,721
221 ENGINEERING 3 THIRD PARTY MATERIAL TESTING -150,000 150,000 (150,000)-
222 ENGINEERING 4 ENGINEERING ELECTRONIC REVIEW SOFTWARE -7,000 7,000 (6,000)1,000
TOTAL PROPOSED 10.0 $ 1,422,347 $ 1,596,032 $ 3,018,379 $ (160,050) $ 2,858,329 163
TOWN OF PROSPER
FY 2019-2020
DISCRETIONARY PACKAGES
GENERAL FUND
DEPT NET NET TOTAL TOTAL
#DIV/DEPT RANK DISCRETIONARY PACKAGE TITLE FTEs ONE-TIME ON GOING COSTS REVENUE NET COSTS
263 TOWN SECRETARY'S OFFICE 1 COMMUNICATIONS MANAGER (NEW PERSONNEL)1.0 8,945 75,019 83,964 83,964
265 TOWN SECRETARY'S OFFICE 4 LASERFICHE EMPOWER CONFERENCE - 2,625 2,625 2,625
266 POLICE OPERATIONS 4 K-9 UNIT 103,311 40,217 143,528 143,528
267 POLICE OPERATIONS 5 TRUCK FOR SKYWATCH TOWER, RADAR TRAILER, EVENTS 38,439 7,729 46,168 46,168
268 POLICE OPERATIONS 8 OFF-DUTY EMPLOYMENT SOFTWARE - 3,245 3,245 3,245
269 POLICE DISPATCH 1 INCREASE IN TRAVEL - 6,950 6,950 6,950
270 POLICE DISPATCH 2 TWO COMMUNICATIONS OFFICERS (NEW PERSONNEL)2.0 - 90,829 90,829 90,829
272 POLICE DISPATCH 4 GUARDIAN TRACKING SOFTWARE 800 2,500 3,300 3,300
273 POLICE DISPATCH 6 INCREASE TRAINING BUDGET - 1,500 1,500 1,500
274 POLICE DISPATCH 7 PLS DISPATCH PRO ONLINE REALITY BASED TRAINING - 1,560 1,560 1,560
275 FIRE OPERATIONS 1 OVERTIME - FIRE - 83,516 83,516 83,516
276 FIRE OPERATIONS 2 BRUSH TRUCK REPLACEMENT VERF DIFFERENCE 108,969 - 108,969 108,969
277 FIRE OPERATIONS 8 TACTICAL MEDIC PROGRAM 17,340 60,461 77,801 77,801
278 CODE COMPLIANCE 3 INDEPENDENT CONTRACTOR - HEALTH INSPECTIONS - 20,000 20,000 20,000
279 PARK ADMINISTRATION 1 MARKETING COORDINATOR (NEW PERSONNEL)1.0 3,010 65,378 68,388 68,388
281 PARK ADMINISTRATION 4 ADDITIONAL CHRISTMAS DECORATIONS 29,200 6,500 35,700 35,700
282 PARK ADMINISTRATION 6 DOG WASTE STATIONS 43,000 5,960 48,960 48,960
283 PARK ADMINISTRATION 7 RENTAL TENTS FOR EVENTS - 18,500 18,500 18,500
284 PARK ADMINISTRATION 12 PARK PLANNER (NEW PERSONNEL)1.0 3,460 63,364 66,824 66,824
286 PARK OPERATIONS 3 SKY LIFT 40,992 3,008 44,000 44,000
TOTAL PROPOSED CUTS 5.0 $ 397,466 $ 558,861 $ 956,327 $ - $ 956,327
CUT PACKAGES
164
TOWN OF PROSPER
FY 2019-2020
DISCRETIONARY PACKAGES
WATER/SEWER FUND
DEPT NET NET TOTAL TOTAL
#DIV/DEPT RANK DISCRETIONARY PACKAGE TITLE FTEs ONE-TIME ON GOING COSTS REVENUE NET COSTS
223 UTILITY BILLING 1 WATER CUSTOMER ENGAGEMENT AMI CONSUMPTION 21,000 10,300 31,300 31,300
224 NON-DEPARTMENTAL 1 COMPENSATION - MARKET ADJUSTMENT - 19,903 19,903 19,903
225 WATER 1 UTILITY MAINTENANCE SUPERVISOR (NEW PERSONNEL)1.0 33,027 72,034 105,061 105,061
227 WATER 2 WATER QUALITY TECHNICIAN (NEW PERSONNEL)1.0 27,099 58,034 85,133 85,133
229 WATER 3 ROOF REPAIRS AND REPLACEMENT 30,000 - 30,000 30,000
230 WATER 4 WATER QUALITY IMPROVEMENTS 12,000 19,000 31,000 31,000
231 WATER 6 SENIOR BACKFLOW INSPECTOR (NEW PERSONNEL)1.0 27,100 70,510 97,610 97,610
233 WATER 7 ELECTRICAL CLASS - WATER 6,600 - 6,600 6,600
234 WATER 8 UTILTY WORKER - WATER (NEW PERSONNEL)1.0 - 46,476 46,476 46,476
236 WATER 9 HEAVY EQUIPMENT OPERATOR - WATER (NEW PERSONNEL)1.0 200 54,134 54,334 54,334
238 WATER 10 WELL DECOMMISSIONING AND REQUIRED TESTING - 101,000 101,000 101,000
239 WATER 11 CITYWORKS LICENSES 4,400 10,120 14,520 14,520
240 WASTEWATER 1 INLINE AND MANHOLE REHAB - 120,000 120,000 120,000
241 WASTEWATER 2 CCTV CAMERA TRUCK, MANHOLE CAMERA, AND POLE DRIVER 199,000 26,380 225,380 (36,000) 189,380
242 WASTEWATER 3 HEAVY EQUIPMENT OPERATOR - WW (NEW PERSONNEL)1.0 - 54,334 54,334 54,334
244 WASTEWATER 4 UTILTY WORKER - WASTEWATER (NEW PERSONNEL)1.0 - 46,476 46,476 46,476
246 ENGINEERING 1 CUSTER RD METER STATION AND WL RELOCATIONS 2,501,275 - 2,501,275 (2,201,275) 300,000
247 ENGINEERING 2 COOK LANE (FIRST_END) WATER LINE 400,000 - 400,000 400,000
248 ENGINEERING 3 BROADWAY (PARVIN -CRAIG) WATER LINE 150,000 - 150,000 150,000
TOTAL PROPOSED 7.0 $ 3,411,701 $ 708,701 $ 4,120,402 $ (2,237,275) $ 1,883,127 165
TOWN OF PROSPER
FY 2019-2020
DISCRETIONARY PACKAGES
WATER/SEWER FUND
DEPT NET NET TOTAL TOTAL
#DIV/DEPT RANK DISCRETIONARY PACKAGE TITLE FTEs ONE-TIME ON GOING COSTS REVENUE NET COSTS
287 WATER 5 METER REPLACEMENT PROGRAM - 200,000 200,000 200,000
288 WATER 12 WATERSMART INNOVATIONS 2020 CONFERENCE - 2,024 2,024 2,024
- -
TOTAL CUT $ - $ 202,024 $ 202,024 $ - $ 202,024
CUT PACKAGES
166
TOWN OF PROSPER
FY 2019-2020
DISCRETIONARY PACKAGES
OTHER FUNDS
DEPT NET NET TOTAL TOTAL
#FUND RANK DISCRETIONARY PACKAGE TITLE FTEs ONE-TIME ON GOING COSTS REVENUE NET COSTS
249 CRIME CONTROL SPD 1 COMPENSATION - MARKET ADJUSTMENT PUBLIC SAFETY - 9,555 9,555 9,555
250 FIRE CONTROL SPD 1 COMPENSATION - MARKET ADJUSTMENT PUBLIC SAFETY - 9,555 9,555 9,555
251 STORM DRAINAGE 1 FRONTIER PARK/LAKES OF PROSPER DRAINAGE DESIGN 100,000 - 100,000 100,000
252 STORM DRAINAGE 2 COMPENSATION - MARKET ADJUSTMENT - 360 360 360
253 SPECIAL REVENUE FUND - PD
DONATIONS 1 DRONES - SPECIAL RESPONSE TEAM 6,309 - 6,309 6,309
254 SPECIAL REVENUE FUND - PD
DONATIONS 2 BODY CAMERAS AND LICENSES 5,607 - 5,607 5,607
255 SPECIAL REVENUE FUND - PD
DONATIONS 3 RADIOS (HAND-HELD) - DONATION FUND 40,000 - 40,000 40,000
256 SPECIAL REVENUE FUND - PD
DONATIONS 4 LAPTOPS FOR EVACUATION 3,500 - 3,500 3,500
257 SPECIAL REVENUE FUND - FD
DONATIONS 1 LP15 DEFIBRILLATOR 4G MODEMS 3,615 - 3,615 3,615
258 SPECIAL REVENUE FUND - FD
DONATIONS 2 PULSE OXIMETRY PROBES WITH CO CAPABILITY 6,000 - 6,000 6,000
259 SPECIAL REVENUE FUND - FD
DONATIONS 3 DRONES/UAS 3,211 - 3,211 3,211
260 PARK IMPROVEMENT 1 HAYS PARK DESIGN 35,000 - 35,000 35,000
261 PARK IMPROVEMENT 2 PECAN GROVE PARK 67,500 - 67,500 67,500
262 PARK IMPROVEMENT 3 PECAN GROVE HIKE AND BIKE TRAIL EXTENSION 30,000 - 30,000 30,000
TOTAL PROPOSED 0.0 $ 300,742 $ 19,470 $ 320,212 $ - $ 320,211 167
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-02EXP TOWN SECRETARY'S OFFICE
SUPPLEMENTAL DETAILS - ACTIVE
CODIFY ZONING ORDINANCE DISCRETIONARY - 2 2
RESOURCES REQUESTED
2024
5480 CONTRACT SERVICES $5,000 $2,000 $2,000 $2,000 $2,000
LINE ITEM 2020 2021 2022 2023
$2,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The Town's Zoning Ordinance is currently being managed and updated by Town staff, which takes a significant amount
of time and effort. Franklin Publishing currently codified the Code of Ordinances for the Town. This request would
provide funds for Franklin to begin codifying updates to the Zoning Ordinance as well.
The Zoning Ordinance is not currently codified with the Code of Ordinances. Codifying both documents would make it
easier for the public to find documents related to zoning ordinance updates.It would also relieve staff of the time and
effort to manage the Zoning Ordinance in-house. The new Document Vault feature on the Franklin website would also
allow the Town to link PDF documents of zoning changes to the website, which is not currently being done.
TOTAL $5,000 $2,000 $2,000 $2,000
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Town staff will continue to manage and update the Zoning Ordinance in-house.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS168
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-02EXP TOWN SECRETARY'S OFFICE
SUPPLEMENTAL DETAILS - ACTIVE
VIDEOGRAPHY SERVICES DISCRETIONARY - 2 3
RESOURCES REQUESTED
2024
5410 PROFESSIONAL SERVICES $13,000 $13,000 $13,000 $13,000 $13,000
LINE ITEM 2020 2021 2022 2023
$13,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The Town has increased the use of video as part of our communications plan. The Prosper EDC provided funding for
the first annual budget video, which was professionally produced and released in 2018,with much success. During the
2019 Strategic Planning Session, the Council included a Major Initiative to have a professionally produced Digital Year-
In-Review/Annual Report. This request would provide funding for both of these projects on an annual basis,plus a
third project to be determined.
The use of video on social media and other communication venues continues to be a top trend in municipal
communications. This request would allow the Town to outsource three professionally produced video projects per
year.
TOTAL $13,000 $13,000 $13,000 $13,000
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Currently, the Town's Communication Specialist is able to produce short, uncomplicated video projects. The Town does
not have the staff or equipment to produce professional-quality video projects.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS169
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-05EXP INFORMATION TECHNOLOGY
SUPPLEMENTAL DETAILS - ACTIVE
FAILOVER VIRTUAL SERVER CLUSTER DISCRETIONARY - 2 1
RESOURCES REQUESTED
2024
6125 CAPITAL EXPENSE-TECHNOLOGY $151,000 $0 $0 $15,000 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To establish a failover virtual server cluster in the new Public Safety Facility to provide full redundancy to all critical
public safety and non-public safety systems.
The secondary cluster will provide load balancing for all server loads as well as immediate failover capabilities in the
event of a disaster or outage at either Town Hall or the new Public Safety building.It will effectively reduce RTO to a
matter of seconds in the event of any outage. Note: The initial purchase would include three years of support services;
$15,000 is specified in 2023 for the renewal of those services.
TOTAL $151,000 $0 $0 $15,000
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The primary server cluster at Town Hall will remain a single point of failure for systems such as Computer Aided
Dispatch, email services, file access for all departments, and public records.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS170
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-05EXP INFORMATION TECHNOLOGY
SUPPLEMENTAL DETAILS - ACTIVE
LASERFICHE PUBLIC ACCESS MODULE & TRAINING DISCRETIONARY - 2 2
RESOURCES REQUESTED
2024
5419 IT LICENSES $35,096 $3,000 $3,000 $3,000 $3,000
LINE ITEM 2020 2021 2022 2023
$3,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To add the Laserfiche Public Portal module to our existing implementation. The second proposal would provide hands-
on training to staff.
This license will allow staff to create publicly-accessible forms in Laserfiche (like Board & Commission Applications,
FOIA requests, etc.) and link those forms to a workflow for reviews, approvals, and processing.It will also enable
documents filed by the Town Secretary to be directly linked from the website (or other means)to documents stored in
Laserfiche. This will increase the ease with which publicly-accessible documents can be served up to the public, while
maintaining a single document repository, eliminating the duplication of data and effort. Additionally, Laserfiche's
workflow and automation tools can be leveraged to build an efficient process for publishing the documents. Lastly,it
will allow staff to access policies, procedures, and forms from the newly-launched intranet site. The proposed module
will add ten concurrent connections from both public and staff users. Lastly, the training program will provide an
unlimited number of employees the opportunity to receive hands-on training in the Forms and Workflow modules of
Laserfiche.
TOTAL $35,096 $3,000 $3,000 $3,000
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Only authenticated users will be able to access forms created in Laserfiche (i.e.no public forms and no general staff
forms will be accessible). Additionally, any documents required for public viewing or staff access will have to be
maintained in two separate systems (Laserfiche and the website/intranet site). All processes for making the
information accessible will be manual and time-intensive. Lastly, without an opportunity for training, users will either
need to attend the Laserfiche seminar in California individually,or use the product without sufficient skills or
knowledge.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS171
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-05EXP INFORMATION TECHNOLOGY
SUPPLEMENTAL DETAILS - ACTIVE
IN-VEHICLE ROUTERS FOR PUBLIC SAFETY DISCRETIONARY - 2 3
RESOURCES REQUESTED
2024
5225 COMPUTER HARDWARE $50,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Procurement and installation of in-vehicle routers for all public safety vehicles.As in-car technology and data needs expand,an in-vehicle router will be invaluable in expanding the capabilities of, and
consolidating the connections of both current and future devices and sensors. Those devices include,but are not
limited to,LPR systems, printers, camera systems, iPads, and MDCs. Additionally, in-vehicle routers negate the need to
maintain separate LTE data plans for each of the devices used. For Fire Department apparatuses, this could reduce the
number of data plans from four or more to one per apparatus. The proposed in-vehicle routers will be FirstNet-capable
so that if the Town decides to take advantage of that system in the future, the hardware will already be capable of
connecting.
TOTAL $50,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Annual reduction of required LTE data plans ranging from $2,735 to $3,647.Each individual device in any vehicle requiring network access will require a separate LTE data plan from the Town's
cellular provider.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS172
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-05EXP INFORMATION TECHNOLOGY
SUPPLEMENTAL DETAILS - ACTIVE
ALWAYS-ON VPN SOFTWARE DISCRETIONARY - 2 4
RESOURCES REQUESTED
2024
5418 IT FEES $25,000 $26,500 $28,000 $29,500 $31,000
LINE ITEM 2020 2021 2022 2023
$31,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Procurement and implementation of an always-on VPN service for all public safety and mobile users.A more robust secure connection to the internal network for both public safety and non-public safety remote users,
both of whom have experienced issues with the current secure remote connection platforms being used (RadioIP for
public safety and a manually-established firewall VPN client for other staff). The proposed platform enables an always-
on VPN connection back to the internal network, seamless routing between secure and non-secure networks (both
wired and wireless), and robust diagnostic tools to allow IT to quickly identify and resolve connectivity issues.
TOTAL $25,000 $26,500 $28,000 $29,500
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Employees will continue to experience connectivity and profile problems under the current system.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS173
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-99EXP NON-DEPARTMENTAL
SUPPLEMENTAL DETAILS - ACTIVE
COMPENSATION - MARKET ADJUSTMENT - GENERAL FUND DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5110 SALARIES $127,672 $127,672 $127,672 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To ensure that all employees are paid a minimum comparable rate for their position within the Town and to become
competitive with other municipalities for retention and recruitment purposes.
Increased employee morale, which directly affects Town residents through employee productivity. Also, maintaining
external market competitiveness is crucial in the recruitment of qualified candidates and retention of current
employees.
TOTAL $127,672 $127,672 $127,672 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Inability to maintain a quality workforce, poor employee morale, and lack of market competitiveness which will result
in increased turnover due to lack of retention incentives.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS174
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-99EXP NON-DEPARTMENTAL
SUPPLEMENTAL DETAILS - ACTIVE
CONSULTING ON ERP SOFTWARE SOLUTION DISCRETIONARY - 1 2
RESOURCES REQUESTED
2024
5480 CONTRACTED SERVICES $50,000 $50,000 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to hire a consulting firm to help develop, analyze, and assist in the RFP on an ERP system
for the Town.
Consulting services would assist staff in project management of the implementation of the ERP system.
1. Complete business needs assessment of all departments.
2. Build RFP requirements based on business needs.
3. Assist in vendor selection.
4. Contract negotiations.
5. Assist in implementation.
TOTAL $50,000 $50,000 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Enhance operational transparency, capability, and security with new Town-wide enterprise software solution. Instill
best practices and leverage change on procedures and policies.
Continue same level of service with existing software. Existing software is not keeping up with growth, reporting and
lack of support. Not accomplish Strategic Goal 6 Ensure Fiscal Stewardship.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS175
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALADMINISTRATION100‐10‐99EXP NON‐DEPARTMENTALSUPPLEMENTAL DETAILS ‐ ACTIVEPUBLIC SAFETY MEMORIAL WALLDISCRETIONARY ‐ 13RESOURCES REQUESTED20246610 CAPITAL$75,000$0$0$0$0LINE ITEM2020202120222023$0COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?Installation of a active duty and public safety memorial wall outside of Town Hall to honor those that serve ourCountry. This provides a memorialized wall to honor active duty and first responders.TOTAL$75,000$0$0$0N/AWHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/AThis capital project would not be erected outside Town Hall.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTS176
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-99EXP NON-DEPARTMENTAL
SUPPLEMENTAL DETAILS - ACTIVE
MAYOR OFFICE AND FURNITURE DISCRETIONARY - 3 4
RESOURCES REQUESTED
2024
5210 OFFICE SUPPLIES $1,000 $1,000 $1,000 $1,000 $1,000
LINE ITEM 2020 2021 2022 2023
$0
TOTAL $126,000 $1,000 $1,000 $1,000 $1,000
6610 CAPITAL $125,000 $0 $0 $0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To accommodate office space in Town Hall from the shell space on the third floor.Helps provide the Mayor with office space to meet with developers and citizens for Town of Prosper business.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Currently the Mayor does not have space to setup meetings as a representative of the Town.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS177
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
TWO LIEUTENANTS (NEW PERSONNEL)DISCRETIONARY - 1 1
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-01EXP OPERATIONS
2024
5110 SALARIES $149,976 $199,968 $199,968 $199,968 $199,968
LINE ITEM 2020 2021 2022 2023
$32,400
5143 CELL PHONE ALLOWANCE $1,530 $2,040 $2,040 $2,040 $2,040
5115 SALARIES - OVERTIME $24,300 $32,400 $32,400 $32,400
$14,533
5150 MEDICARE EXPENSE $2,549 $3,399 $3,399 $3,399 $3,399
5145 SOCIAL SECURITY EXPENSE $10,900 $14,533 $14,533 $14,533
$324
5160 HEALTH INSURANCE $14,670 $19,560 $19,560 $19,560 $19,560
5155 SUTA EXPENSE $324 $324 $324 $324
$840
5170 LIFE / ADD INSURANCE $45 $60 $60 $60 $60
5165 DENTAL EXPENSE $630 $840 $840 $840
$10,131
5180 TMRS EXPENSE $23,822 $31,762 $31,762 $31,762 $31,762
5175 LIABILITY (TML) WORKERS COMP $7,598 $10,131 $10,131 $10,131
$445
5186 WELLE-WELLNESS PROG REIMB EMPL $900 $1,200 $1,200 $1,200 $1,200
5185 LONG TERM/SHORT TERM DISABILIT $334 $445 $445 $445
$0
5210 OFFICE SUPPLIES $400 $400 $400 $400 $400
5192 PHYSICAL AND PSYCHOLOGICAL $1,050 $0 $0 $0
$3,400
5350 VEHICLE EXPENSE $600 $600 $600 $600 $600
5215 AMMUNITION $3,400 $3,400 $3,400 $3,400
$1,438
5353 OIL/GREASE/INSPECTIONS $200 $200 $200 $200 $200
5352 FUEL $1,438 $1,438 $1,438 $1,438
$0
5410 PROFESSIONAL SERVICES $7,700 $0 $0 $0 $0
5400 UNIFORM EXPENSE $6,838 $0 $0 $0
$1,800
5620 TOOLS AND EQUIPMENT $39,000 $0 $0 $0 $0
5536 TRAINING/SEMINARS $1,800 $1,800 $1,800 $1,800
$0
7145 TRANSFER TO VERF $0 $18,055 $18,055 $18,055 $18,055
6160 CAPITAL EXPENDITURE - VEHICLES $72,217 $0 $0 $0178
Two Lieutenants in January 2020.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The Department would continue to suffer from inadequate management supervision over the growing shifts, especially
when the Sergeant takes a holiday, vacation day or sick day. The continuation of the lack of direct management
oversight on evenings and weekend shifts.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$342,810
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Many of the benchmark cities have a Lieutenant as a watch or shift commander.It provides the Police Department
with a layer of mid-level management and makes us compliant with the National Incident Management System
(N.I.M.S.) and the Incident Command System (I.C.S.).
The Police Department currently has only first line supervisors and upper level management. This will provide a mid-
level management level that is essential to the adequate supervision of line personnel in a growing community and
department that provides police services 24/7/365. First Lieutenant will supervise the (2) two day shift Sergeants and
(1) one K-9 Unit. The second Lieutenant will supervise the (2) two night shift Sergeants and (1) one K-9 Unit. Both will
assist the Assistant Chief with supervision of line operations as a Police patrol function and collateral administrative
duties incumbent thereto.
TOTAL $372,412 $342,810 $342,810 $342,810
179
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
TWO TRAFFIC OFFICERS - TRAFFIC UNIT(NEW PERSONNEL)DISCRETIONARY - 1 2
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-01EXP OPERATIONS
2024
5110 SALARIES $93,132 $124,176 $124,176 $124,176 $124,176
LINE ITEM 2020 2021 2022 2023
$32,400
5143 CELL PHONE ALLOWANCE $1,080 $1,440 $1,440 $1,440 $1,440
5115 SALARIES - OVERTIME $24,300 $32,400 $32,400 $32,400
$9,797
5150 MEDICARE EXPENSE $1,718 $2,291 $2,291 $2,291 $2,291
5145 SOCIAL SECURITY EXPENSE $7,348 $9,797 $9,797 $9,797
$324
5160 HEALTH INSURANCE $14,670 $19,560 $19,560 $19,560 $19,560
5155 SUTA EXPENSE $324 $324 $324 $324
$840
5170 LIFE / ADD INSURANCE $45 $60 $60 $60 $60
5165 DENTAL EXPENSE $630 $840 $840 $840
$6,827
5180 TMRS EXPENSE $16,058 $21,411 $21,411 $21,411 $21,411
5175 LIABILITY (TML) WORKERS COMP $5,120 $6,827 $6,827 $6,827
$300
5186 WELLE-WELLNESS PROG REIMB EMPL $900 $1,200 $1,200 $1,200 $1,200
5185 LONG TERM/SHORT TERM DISABILIT $225 $300 $300 $300
$0
5210 OFFICE SUPPLIES $400 $400 $400 $400 $400
5192 PHYSICAL AND PSYCHOLOGICAL $1,050 $0 $0 $0
$3,400
5350 VEHICLE EXPENSE $600 $600 $600 $600 $600
5215 AMMUNITION $3,400 $3,400 $3,400 $3,400
$1,438
5353 OIL/GREASE/INSPECTIONS $200 $200 $200 $200 $200
5352 FUEL $1,438 $1,438 $1,438 $1,438
$0
5536 TRAINING/SEMINARS $1,800 $1,800 $1,800 $1,800 $1,800
5400 UNIFORM EXPENSE $8,838 $0 $0 $0
$0
6160 CAPITAL EXPENDITURE - VEHICLES $70,437 $0 $0 $0 $0
5620 TOOLS AND EQUIPMENT $39,000 $0 $0 $0
$17,610
TOTAL $292,904 $246,329 $246,329 $246,329 $246,329
7145 TRANSFER TO VERF $0 $17,610 $17,610 $17,610180
Two Police Officers assigned to Traffic Unit beginning January 2020.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Patrol officers will continue to be unavailable to respond to potential high priority emergency calls while investigating
motor vehicle accidents that on average take 45 minutes to an hour to clear. Traffic complaints from citizens may not
receive the necessary on-going attention due to Patrol Officers having other assignments or calls for service.
Commercial motor vehicles will not be inspected and could potentially present a safety concern for travelers on the
Town's roadways. CID Detectives will be required to further investigate criminal offenses involving motor vehicle
accidents, which will take them away from higher priority criminal cases.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
An increase in motor vehicle accidents,hit and runs, commercial motor vehicle traffic, and traffic complaints
contribute to the necessity of a Traffic Unit. Along with responding to these incidents, officers in the Traffic Unit will
also become commercial motor vehicle (CMV) and motorcoach safety inspection certified. Motor vehicle accident data
categories in 2018 are as follow: Major Accidents-289; Minor-343;Hit and Runs -3.Data gathered between 2014 and
current indicate an increased trend with the total accidents for 2018 at 635;as of April 5, 2019 at 212.Approval of
these positions would comply with Town Council Goal 2, "Maintain Safety and Security".
Motor vehicle accidents often require a two Patrol Officer response and sometimes more. A vehicle crash increase has
required more attention from the Patrol Officers and may keep them unavailable for other emergencies that may
require a quick police response. With Traffic Officers being the primary Officers responding to motor vehicle accidents,
this would allow the Patrol Officers to remain available and maintain their patrol duties.In addition, Traffic Officers
would also be the primary response for hit and run crashes. Traffic Officers would conduct the investigations and take a
small workload off CID, which is already overloaded with criminal cases.
Supporting documents include Five-Year Strategic Patrol and Investigations Staffing Plan by the University of North
Texas in May 2018.181
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
RECLASS FOUR OFFICERS TO CORPORALS DISCRETIONARY - 1 3
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-01EXP OPERATIONS
2024
5110 SALARIES $30,000 $30,000 $30,000 $30,000 $30,000
LINE ITEM 2020 2021 2022 2023
$4,080
5145 SOCIAL SECURITY EXPENSE $2,113 $2,113 $2,113 $2,113 $2,113
5143 CELL PHONE ALLOWANCE $4,080 $4,080 $4,080 $4,080
$494
5155 SUTA EXPENSE $648 $648 $648 $648 $648
5150 MEDICARE EXPENSE $494 $494 $494 $494
$120
5175 LIABILITY (TML) WORKERS COMP $1,308 $1,308 $1,308 $1,308 $1,308
5170 LIFE / ADD INSURANCE $120 $120 $120 $120
$4,618
5185 LONG TERM/SHORT TERM DISABILIT $65 $65 $65 $65 $65
5180 TMRS EXPENSE $4,618 $4,618 $4,618 $4,618
$0
5410 PROFESSIONAL SERVICES $7,700 $0 $0 $0 $0
5400 UNIFORM EXPENSE $1,360 $0 $0 $0
$43,956
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
This reclassification is being requested as a necessity to ensure supervision of each patrol shift and adherence to our
high standards and policies.In the absence of a Sergeant, the Officer-in-Charge (OIC) has been assigned from previous
Field Training Officers (FTO). This becomes problematic as FTO's are being required to stay on particular shifts and
asked to supervise shifts with no formalized supervisor position. Seven out of our ten benchmark cities surveyed are
utilizing Corporals on patrol; one of the ten cities did not reply. Two agencies, McKinney and Plano,are large enough to
have multiple Sergeants on each shift for individual sectors/areas that can serve as Supervisors,in the event a Sergeant
is absent. (McKinney discontinued utilizing corporals for this task in the last couple of years). This request is consistent
with area law enforcement agencies as they have found a need for this position as well. Under general supervision of a
Police Sergeant or commanding officer, the Police Corporal provides first line supervision and serves as the
commanding officer.May oversee supervision of assigned unit(s)or shift(s) providing a variety of police services.
Assists in performance of duties of assigned unit(s). Supervises assigned Police Department Staff.
Prosper PD would benefit by having officially assigned personnel who meet specific criteria to command a shift in the
absence of a Patrol Sergeant. This would provide a more structured command system and eliminate the current issues
of assigning OIC duties based on FTO status. With this reclass, this will eliminate the pay for OIC and show a potential
savings of $13,000 based on the last twelve months of activity.
TOTAL $53,016 $43,956 $43,956 $43,956182
Reclassify four Officers in January 2020.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Continued lack of organized and official supervision of a shift in the absence of a Patrol Sergeant. This would help line
out organizational structure as well as adherence to Department policy and procedures on a day to day operational
level. Officers would also have an additional resource to help alleviate patrol related issues in the event Sergeants are
unavailable due to other requirements/absences.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
183
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-01EXP OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
RADIOS (HAND-HELD)DISCRETIONARY - 1 6
RESOURCES REQUESTED
2024
6140 CAPITAL EXPENDITURE - EQUIPMENT $40,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The Police Department received notice from Motorola Solutions that fifteen (15)of our current radios, part of their
APX 6000 group, will no longer be supported or available for purchase. The end-of-support date is December 31, 2019.
Cost to replace this equipment is $80,000. Half of the cost will be funded in the Special Revenue Police Donations
account.
Continued service.
TOTAL $40,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Funding is necessary to prevent a dramatic impact to operations.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS184
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-01EXP OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
MVR UPGRADE DISCRETIONARY - 1 7
RESOURCES REQUESTED
2024
6140 CAPITAL EXPENDITURE - EQUIPMENT $25,694 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purchase of (4) four L3 mobile video recorders (MVR), which are the cameras mounted on the dash of each of our
patrol units, would upgrade four existing MVR's that are outdated and not capable of working with our current
evidence storage equipment. The four existing MVR systems will not talk to our current server and cannot be upgraded
per the manufacturer. Officers have to manually upload data captured on these cameras instead of it automatically
uploading to the server like the new generation MVR's do.
Adding the MVR's would enable officers to remain on patrol instead of spending time at the PD manually uploading
MVR data.
TOTAL $25,694 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Increased risk of video recorders not capturing evidence.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS185
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-05EXP DISPATCH
SUPPLEMENTAL DETAILS - ACTIVE
RECLASS TWO COMM. OFFICERS TO COMM. LEAD DISCRETIONARY - 2 3
RESOURCES REQUESTED
2024
5110 SALARIES $4,008 $4,008 $4,008 $4,008 $4,008
LINE ITEM 2020 2021 2022 2023
$286
5150 MEDICARE EXPENSE $66 $66 $66 $66 $66
5145 SOCIAL SECURITY EXPENSE $286 $286 $286 $286
$100
5180 TMRS EXPENSE $624 $624 $624 $624 $624
5175 LIABILITY (TML) WORKERS COMP $100 $100 $100 $100
$8
TOTAL $5,092 $5,092 $5,092 $5,092 $5,092
5185 LONG TERM/SHORT TERM DISABILIT $8 $8 $8 $8
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Reclassifying two Communications Officers to Communication Leads positions. This would compensate the
Communications personnel that perform the duties of a Communications Supervisor in the Supervisor's absence.
Several employees perform significantly more duties than their peers. The Communications Leads would be the acting
Supervisor in the absence of the Supervisor. They would perform duties not required of normal Communications
Officers. Adding two Communications Leads will allow three on duty on every shift. This allows for mandatory
minimums to remain two in the room,but the vast majority of the time three in the room would be possible.By having
three in the room, the Supervisor/Lead can oversee the supervision of the room and not be covering an active channel.
This would allow us to better supervise, ensure consistency, ensure policies are followed and have the ability to
provide quality control on our calls.In addition,it would allow Communications to provide better service to our citizens
and our Responders. Currently, they have to place callers on hold to answer incoming lines, ask Responders to stand-
by or repeat their information due to performing other duties, etc.
Reclassification of two current Communications Officers to Communications Leads would allow for 24/7 supervisory
coverage on all shifts. Currently if a Supervisor is not present, newly released line Communications Officers are
required to make a split second decision or contact a Supervisor via telephone. When requesting data from benchmark
cities, several had these types of positions (Little Elm, Frisco, McKinney, Plano and Allen) and advised they were doing a
reclassification in the upcoming budget. Reclassifying these positions would ensure the quality and efficiency of the
services provided to first responders and citizens.It would improve the quality of our workforce and ensure a
knowledgeable individual is available 24/7 for needed guidance.
Reclassify two Communications Officers to two Communications Lead positions in October 2019.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Having three the vast majority of the time with a minimum staffing of two would cut the cost of mandatory overtime
currently paid to employees.
Continued inadequate supervision for a minimum of 80 hours per week, resulting in less efficient service, which is a
vital link to the citizens of Prosper and emergency services.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS186
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-05EXP DISPATCH
SUPPLEMENTAL DETAILS - ACTIVE
APCO RPL CERTIFICATION DISCRETIONARY - 2 5
RESOURCES REQUESTED
2024
5536 TRAINING/SEMINARS $995 $995 $995 $0 $150
LINE ITEM 2020 2021 2022 2023
$150
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To have all of the Supervisors certified through APCO's Registered Public-Safety Leader (RPL) course.
Course Cost: $995 per person
Recertification: $150 every 4 years
RPL helps to develop a solid foundation of management and supervisory skills necessary for running a successful PSAP.
The first five of six online courses focus on managing and supervising successful teams. The sixth course is completing a
service project. The request is to send three employees through the certification one at a time in order for all of us to
be certified in three years.
TOTAL $995 $995 $995 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Supervisors will continue to manage at their current educational/knowledge level.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS187
TITLETYPERANKTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSSUPPLEMENTAL DETAILS ‐ ACTIVENEW ENGINE LOOSE EQUIPMENTDISCRETIONARY ‐ 13RESOURCES REQUESTED20246140 CAPITAL EQUIPMENT REPLACEMENT ENGINE$150,000$0$0$0$0LINE ITEM2020202120222023$10,000TOTAL $150,000 $10,000 $10,000 $10,000 $10,0007145 TRANSFER TO VERF $0 $10,000 $10,000 $10,000COMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purposes of this request is to fund the necessary loose equipment to adequately stock the new enginereplacement. The engine being replaced is less than 25% stocked and most equipment on the existing engine is 22years old and is well past it's service life. The Engine would be ready to respond to any emergency incident without delay. Attached to this request is anequipment list that was used in 2016. All pricing is from 2016 and are shown to show the number of items necessaryto have an engine ready to respond as a backup. Reserve engines are also used at special events by off dutypersonnel in addition to being reserves. N/A WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?N/A Equipment would have to be relocated from one engine to another every time it is out of service for repairs orwarranty work and it would not be able to immediately respond if the front line failed to start, or was incapacitatedfor any reason including engine troubles, electrical, flat tires, etc.SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTS188
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
VEHICLE FOR EMERGENCY MANAGEMENT COORDINATOR DISCRETIONARY - 2 4
RESOURCES REQUESTED
2024
5320 REPAIRS AND MAINTENANCE $0 $1,000 $1,000 $1,000 $1,000
LINE ITEM 2020 2021 2022 2023
$1,000
5353 OIL/GREASE/INSPECTIONS $200 $200 $200 $200 $200
5352 FUEL $1,000 $1,000 $1,000 $1,000
$0
7145 TRANSFER TO VERF $0 $2,887 $2,887 $2,887 $2,887
6160 CAPITAL EXPENDITURE - VEHICLES $23,100 $0 $0 $0
$5,087
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to provide a vehicle for the Emergency Management Coordinator to respond to
incidents, attend meetings, etc.
The Emergency Management Coordinator position is required to attend out of Town meetings very often, and
responds to emergency incidents and disasters. This will allow him to respond to emergency incidents, meetings, and
events, in a marked vehicle to access areas that are typically very limited.
TOTAL $24,300 $5,087 $5,087 $5,087
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The Emergency Management Coordinator would be required to use his personal vehicle to attend meetings and events,
respond to emergencies, disasters, etc. Access could be denied to some areas without the use of a marked vehicle.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS189
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
FIRE TRAINING/OFFICER DEVELOPMENT PROGRAMS DISCRETIONARY - 2 5
RESOURCES REQUESTED
2024
5536 TRAINING/SEMINARS $9,000 $9,000 $9,000 $9,000 $9,000
LINE ITEM 2020 2021 2022 2023
$9,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to fund an increased requirement in the training requirements for Prosper Fire Rescue
and the continued officer development training for our company officers/leadership.
Prosper Fire Rescue is a growing and dynamically developing department. With the receipt of the new ladder truck in
2019,as well as new personnel,it is vital that our entire department become completely functional and tactical
masters of truck company operations and the specialized equipment carried on it. This will require extensive and
ongoing training,as well as the normal supportive training we conduct annually on our other tools, equipment and
tactical situations. High rise/mid rise fire operations are highly specialized and require equally specialized training.We
will also continue to provide strong leadership and company officer management training for our administrative and
company officer leadership team.
TOTAL $9,000 $9,000 $9,000 $9,000
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Not funding will minimize the content and number of applications of training opportunities for our personnel on truck
company operations and expanding our skill profile for structures in the Town of Prosper.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS190
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
AMERICAN HEART ASSOCIATION CPR PROGRAMS DISCRETIONARY - 2 6
RESOURCES REQUESTED
2024
5440 EMS $5,000 $5,000 $5,000 $5,000 $5,000
LINE ITEM 2020 2021 2022 2023
$5,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to fund the annual operating cost of the new American Heart Association CPR program
for the Town of Prosper
The Town of Prosper is now aligned as an American Heart Association training site and will be delivering both
certification courses as well as the Friends and Family courses to Town of Prosper employees, residents, businesses,
and PISD personnel. This amount covers the annual operating costs of the programs,as well as the replacement of CPR
mannequins due to use over the course of the year.
TOTAL $5,000 $5,000 $5,000 $5,000
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
As this is a new program we are rolling out,we are only able to estimate revenue that will be charged for the card
classes only. We expect approximately $750 to be received in revenue from the certification classes.
We will not be able to maintain didactic materials for citizens or employees,as well as maintain and upkeep on practice
mannequins
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS191
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
STORM SIREN DISCRETIONARY - 2 7
RESOURCES REQUESTED
2024
5445 EMERGENCY MANAGEMENT EXPENSE $0 $1,285 $1,285 $1,285 $1,285
LINE ITEM 2020 2021 2022 2023
$0
TOTAL $31,500 $1,285 $1,285 $1,285 $1,285
6140 CAPITAL EXPENDITURE - EQUIPMENT $31,500 $0 $0 $0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Add one additional storm siren to our emergency warning system to cover new neighborhoods including Star Trail
which is experiencing major growth and expansion.We would like to complete this project in Winter 2019 in
preparation for severe weather in the spring when it is most prominent. This pricing includes powder coating the pole.
Coverage to areas not covered by storm sirens at this time. This will warn all effected residents in the Dallas
Parkway/Prosper Trail area including multiple new and existing neighborhoods.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Areas in Town that have had growth during the last few years that are currently outside the system area, will continue
to not have severe weather warning siren coverage.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS192
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
HEALTH AND CODE COMPLIANCE OFFICER (NEW PERSONNEL)DISCRETIONARY - 1 1
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL DEVELOPMENT SERVICES 100-40-02EXP CODE COMPLIANCE
2024
5110 SALARIES $38,466 $51,288 $51,288 $51,288 $51,288
LINE ITEM 2020 2021 2022 2023
$480
5143 CELL PHONE ALLOWANCE $765 $1,020 $1,020 $1,020 $1,020
5115 SALARIES - OVERTIME $360 $480 $480 $480
$3,273
5150 MEDICARE EXPENSE $574 $765 $765 $765 $765
5145 SOCIAL SECURITY EXPENSE $2,455 $3,273 $3,273 $3,273
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$420
5170 LIFE / ADD INSURANCE $7 $9 $9 $9 $9
5165 DENTAL EXPENSE $315 $420 $420 $420
$217
5180 TMRS EXPENSE $5,365 $7,153 $7,153 $7,153 $7,153
5175 LIABILITY (TML) WORKERS COMP $163 $217 $217 $217
$100
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $75 $100 $100 $100
$150
5220 OFFICE EQUIPMENT $8,127 $150 $150 $150 $150
5210 OFFICE SUPPLIES $150 $150 $150 $150
$420
5350 VEHICLE EXPENSE $294 $392 $392 $392 $392
5230 DUES, FEES, AND SUBSCRIPTIONS $420 $420 $420 $420
$756
5353 OIL/GREASE/INSPECTIONS $25 $25 $25 $25 $25
5352 FUEL $567 $756 $756 $756
$150
5419 IT LICENSES $2,940 $2,940 $2,940 $2,940 $2,940
5400 UNIFORM EXPENSE $150 $150 $150 $150
$1,500
5533 MILEAGE EXPENSE $300 $300 $300 $300 $300
5530 TRAVEL $1,500 $1,500 $1,500 $1,500
$1,5005536 TRAINING/SEMINARS $1,500 $1,500 $1,500 $1,500193
5630 SAFETY EQUIPMENT $250 $250 $250 $250 $250
$0
7145 TRANSFER TO VERF $0 $3,486 $3,486 $3,486 $3,486
6160 CAPITAL EXPENDITURE - VEHICLES $23,616 $0 $0 $0
$87,324
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to add another qualified and experienced Inspector who is able to conduct code
compliance and health inspections,as well as improve customer service to citizens and other customers. Due to the
current growth in numbers of food establishments as well as residential and commercial properties, the quality of
services and the amount of time an inspector can interact and build a relationship with a customer have both been
reduced. The FDA guideline ratio for a full-time employee, devoted only to food inspection,is 280 establishments per
employee, this equates to a minimum of 560 inspections. This guideline allows time for the inspector to thoroughly
conduct routine inspections.In addition to 560 inspections, staff also has to conduct follow-ups of critical violations,
complaints inspections, food-borne illness investigations, trace back assessments, process improvement, food safety
training at each site, and additional oversite of establishment operations which adds many additional inspections
above the 560 routine inspections. Since June of 2018,staff has completed 156 food inspections. Each site should be
inspected twice or more depending on the risk of food-borne illness. However, because staffing is limited, only one
routine inspection is being performed. The Town previously subcontracted all health inspections to a third party
contractor. Record retention of viable documents was at the contractors discretion and was minimally maintained.
Since the Town brought the services in-house, staff has created standard operating procedures, application forms,
inspection reports, checklists, new ordinances, guidance documents and additional programs for multifamily
developments. This process is ongoing and additional staff is necessary to maintain and provide enhanced services to
our residents. Currently, all health and swimming pool permits, applications, and plans for construction are reviewed
by one staff member. Due to the increase in commercial development, additional staff is necessary to assist with plan
review, inspections, and ensure office coverage during training and employee absences. The Town currently has 34
swimming pools and spas under permit. Each location should minimally receive two inspections per season, April to
October.In the event that each location receives one complaint from a citizen during the season, the inspector is
required to conduct 102 swimming pool inspections while conducting food establishment inspections as well as the
items stated previously. The current staff member has worked 2169 hours out of the possible 1920,that equates to
249 hours of over-time and $13,229 in possible over-time funds (attached).In the past five years, the staff has
consistently opened 951 to 1060 new Code Enforcement cases per year.In addition to ensuring compliance within the
neighborhood standards, code compliance also oversees new developments. Code Compliance monitors each
development during construction, ensuring developers and builders comply with the sign, zoning,building,and
planning ordinances as well as provides and maintains consistent field coverage for both health and code compliance.
Additional staff is needed to provide and maintain excellent customer service, promote community relationships,
ensure the quality of inspections, decrease current employee overtime, divide weekend coverage between multiple
staff members, provide future services and programs for the division.
Projects will be completed on time, additional programs can be catered to the needs of the business and customers
such as swimming pool safety, food safety training or providing homeowner seminars on home repairs or informative
meetings to help maintain their properties in compliance. This position will add one qualified and experienced
Combination Inspector to conduct code compliance and health inspections. This addition will improve customer
service, increase productivity in field inspections, improve ability to conduct the increased food establishment,
swimming pool, and multi-family dwelling inspections to better ensure the safety and well-being of residents and
patrons. This position will allow us to provide the highest quality of customer care and service to the residents and
customers in Prosper.
TOTAL $96,360 $87,324 $87,324 $87,324
194
One Health and Code Compliance Officer in January 2020.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A With the increasing number of required inspections for food establishments, swimming pools, residential and
commercial properties will not get inspected in a timely manner by health and code, for which the State mandates a
minimum of twice a year for all food establishments. The number of complaints from citizens will continue to increase
as will the response time to each complaint when the amount of complaints exceeds the ability of the Inspector to
complete in one business day, which is the current response requirement. The quality of customer service will diminish
due to an excessive workload. The extra workload will result in working longer hours and increases the chances of
burnout and lower employee retention. Employees may view goals and objectives unattainable.New responsibilities
added to the division during the past year, such as the Multi-Family Dwelling Program, have added approximately 150
additional inspections this year. With additional planned properties and current zoning, the Town is expected to have
an increase in number of units from 948 to potentially 3719 units. This will increase the number of required inspections
to 371 a year and more if complaints response and follow up are required. Increased workload will require an increase
to our overtime budget,or we will be forced to hire a contractor on a regular basis. Historically when the Town used a
third party to conduct inspection services, the inspection report form and the quality of inspection services were found
to be sub-par and lacking in the customer interaction between the Inspector and the business owner at the
establishment. Due to gaps in data and information on each establishment, current staff has spent hours updating
records and incomplete reports. The amount of time spent reconciling data and reports greatly reduced time available
to complete inspections in the field.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
195
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL DEVELOPMENT SERVICES 100-40-02EXP CODE COMPLIANCE
SUPPLEMENTAL DETAILS - ACTIVE
SOFTWARE FOR HEALTH INSPECTIONS DISCRETIONARY - 1 2
RESOURCES REQUESTED
2024
5419 IT LICENSES $2,700 $1,200 $1,200 $1,200 $1,200
LINE ITEM 2020 2021 2022 2023
$1,200
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To enter into a contract with SWEEPS, health inspection software used specifically for record retention, history, and
tracking violations, complaint and investigation at food establishments and swimming pools. This software will help fill
the gaps between now and when the new software for the Town, which will include health inspection capabilities is
launched.
The current software Building Inspections uses is not adaptable, therefore all health inspection reports are handwritten
twice at each food establishment. This process takes an excessive amount of time and large increase in printing. This
software will allow staff to provide consistent reports to each establishment, along with a detailed narrative of the
code violation and solution to correct each violation. This software will also automatically schedule follow-up and next
inspections and manage how often each food establishment should be inspected based on the risk associated with
food-borne illness. The report capabilities will provide essential data for staff to use when applying for grant
opportunities and scholarships for educational conferences. Additional benefits include reduced printing cost and
paper waste, increase efficiencies and provide easy and accessible data to staff and citizens by providing the ability to
post online inspection.
TOTAL $2,700 $1,200 $1,200 $1,200
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A 1. Ineligible for grant opportunities
2. Establishments and Swimming pools will not get inspected in a timely manner due to hand writing each report.
3. Accurate record retention is lost
4. Increase in printing associated cost
5. Excessive paper waste
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS196
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL PUBLIC WORKS 100-50-01EXP STREETS
SUPPLEMENTAL DETAILS - ACTIVE
INCREASE ANNUAL STREET MAINTENANCE PROGRAM DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5485 CONTRACT SVCS - ANNUAL STREET $250,000 $250,000 $250,000 $250,000 $250,000
LINE ITEM 2020 2021 2022 2023
$250,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
This purpose of this request is to increase the annual street maintenance budget in the Streets Department from
$1,000,000 to $1,250,000. Originally Craig Street from Preston to Fifth was proposed to be funded from the annual
street maintenance budget but can be delayed one year to FY2021,to allow the $1,250,000 to be used to offset some
of the $7,000,000 costs for construction of two lanes of Prosper Trail from Coit Road to Custer Road.
To provide additional funding this year for the construction of two lanes of Prosper Trail from Coit Road to Custer Road.
TOTAL $250,000 $250,000 $250,000 $250,000
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A There will not be adequate funding for two lanes of Prosper Trail from Coit Road to Custer Road.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS197
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
HEAVY EQUIPMENT OPERATOR - STREETS (NEW PERSONNEL)DISCRETIONARY - 1 2
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL PUBLIC WORKS 100-50-01EXP STREETS
2024
5110 SALARIES $34,855 $46,474 $46,474 $46,474 $46,474
LINE ITEM 2020 2021 2022 2023
$2,881
5150 MEDICARE EXPENSE $505 $674 $674 $674 $674
5145 SOCIAL SECURITY EXPENSE $2,161 $2,881 $2,881 $2,881
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$420
5170 LIFE / ADD INSURANCE $7 $9 $9 $9 $9
5165 DENTAL EXPENSE $315 $420 $420 $420
$2,036
5180 TMRS EXPENSE $4,723 $6,297 $6,297 $6,297 $6,297
5175 LIABILITY (TML) WORKERS COMP $1,527 $2,036 $2,036 $2,036
$88
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $66 $88 $88 $88
$100
5400 UNIFORM EXPENSE $950 $950 $950 $950 $950
5210 OFFICE SUPPLIES $100 $100 $100 $100
$650
5536 TRAINING/SEMINARS $400 $400 $400 $400 $400
5520 TELEPHONE EXPENSE $850 $650 $650 $650
$500
TOTAL $54,935 $72,059 $72,059 $72,059 $72,059
5630 SAFETY EQUIPMENT $500 $500 $500 $500
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The department will continue to operate, preventing efficient repairs. Many projects will continue to be delayed due to
a shortage of staff.
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To hire a Heavy Equipment Operator for the Streets Department. This position would operate machinery on job sites
and must be able to perform skilled tasks in the construction, maintenance, and repair of Town streets.
Currently there is one Operator in streets which hinders us when we have multiple projects occurring at the same time.
With an additional Operator on staff,we will have the ability to provide efficient staff on multiple projects
concurrently. Additionally,an Operator can also help fill voids when Crew Leaders are absent and provide extra
leadership support that is needed. 198
One Heavy Equipment Operator in January 2020.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
199
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
CREW LEADER - STREETS (NEW PERSONNEL)DISCRETIONARY - 1 3
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL PUBLIC WORKS 100-50-01EXP STREETS
2024
5110 SALARIES $35,727 $47,636 $47,636 $47,636 $47,636
LINE ITEM 2020 2021 2022 2023
$2,953
5150 MEDICARE EXPENSE $518 $691 $691 $691 $691
5145 SOCIAL SECURITY EXPENSE $2,215 $2,953 $2,953 $2,953
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$420
5170 LIFE / ADD INSURANCE $7 $9 $9 $9 $9
5165 DENTAL EXPENSE $315 $420 $420 $420
$2,086
5180 TMRS EXPENSE $4,841 $6,455 $6,455 $6,455 $6,455
5175 LIABILITY (TML) WORKERS COMP $1,565 $2,086 $2,086 $2,086
$91
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $68 $91 $91 $91
$200
5220 OFFICE EQUIPMENT $2,110 $480 $480 $480 $480
5210 OFFICE SUPPLIES $200 $200 $200 $200
$440
5352 FUEL $1,500 $1,500 $1,500 $1,500 $1,500
5350 VEHICLE EXPENSE $440 $440 $440 $440
$205
5400 UNIFORM EXPENSE $950 $950 $950 $950 $950
5353 OIL/GREASE/INSPECTIONS $180 $180 $205 $205
$1,000
5520 TELEPHONE EXPENSE $850 $650 $650 $650 $650
5419 IT LICENSES $1,000 $1,000 $1,000 $1,000
$400
5620 TOOLS AND EQUIPMENT $2,000 $500 $500 $500 $500
5536 TRAINING/SEMINARS $400 $400 $400 $400
$500
6160 CAPITAL EXPENDITURE - VEHICLES $29,100 $0 $0 $0 $0
5630 SAFETY EQUIPMENT $500 $500 $500 $500
$3,638
TOTAL $92,462 $81,359 $81,384 $81,384 $81,384
7145 TRANSFER TO VERF $0 $3,638 $3,638 $3,638200
One Crew Leader in January 2020.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The Street Department will have to outsource more of the work in order to complete jobs in a timely manner. Less
efficient productivity will continue as additional leadership is needed to transition crews to oversee various projects.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide structure, additional support, and leadership to the Street Department.
Additionally, a 2019 Chevy Silverado 2500 WT Double Cab is included with this request.
Currently the Street Department has one Crew Leader. Additional leadership in the Street Department is needed to
help oversee and maintain an additional crew. This position would report to the Streets Superintendent and would
assist in job duties such as grading roads, patching potholes, installing signs, mowing, and correcting drainage issues.
This position would allow the Town to have greater response times to reported issues, and repairs to Town property
would be done in a more timely manner. 201
TITLE TYPE RANK
Hire a contract employee part time to help with items needed for agency accreditation and to work on routine
items freeing up staff time to work on items needed for accreditation.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A It is very unlikely that staff will be able to meet the Fall 2020 goal of submitting to NRPA for accreditation as
identified in the major initiatives.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To hire contract staff to assist with preparing plans, policies and best practices for the Department. The Town set a
goal of submitting for the National Parks and Recreation Agency (NRPA) Accreditation in 2020.Receiving
accreditation is not the end goal, accreditation is a benchmark for the Town to use to ensure that the Parks and
Recreation Department is operating at a high level and utilizing industry recognized best practices.
This contractor can also assist with special events and recreation programming.
There are a few retired executive-level Parks and Recreation professionals in the area who have expressed that they
would be willing to do contract work.It is not the intent of this request to start paying for assistance that was
previously done as a volunteer. The expectation is that whomever is selected, would maintain their,at no charge,
volunteer commitments.
Estimating 1,000 hours per year at a contract rate of $45 per hour.
Due to growth, workloads, and recent vacancies in staff, the department is behind in preparing for accreditation.
This additional person will assist in preparing plans, internal policies, etc.,as well as perform routine items that will
allow other staff members time to concentrate on putting plans, policies and best practices in place in anticipation
of submitting for NRPA accreditation.
This consultant will be able to infuse a great deal of knowledge while not having the long term burden of an
additional staff member, who at some point would be less needed.
This individual would also be able to assist with Senior programming and youth programming.
$0
TOTAL $47,210 $45,000 $45,000 $0 $0
5480 CONTRACT SERVICES $45,000 $45,000 $45,000 $0
2024
5220 OFFICE EQUIPMENT $2,210 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
CONTRACT SERVICES - PROGRAMMING AND ACCREDITATION DISCRETIONARY - 1 2
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
202
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
FRONTIER PARK CHEEK WALL REPAIR DISCRETIONARY - 2 3
RESOURCES REQUESTED
2024
5320 REPAIRS AND MAINTENANCE $20,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To add concrete, approximately 6'wide,on the slopes adjacent to the cheek walls at the baseball bleacher seating
areas at Frontier Park. Presently grass will not grow in these areas due to shade, foot traffic, and steep slope. This lack
of grass allows the soil to erode onto the pedestrian walkway causing maintenance issues.
This addition will create a low maintenance solution to an ongoing maintenance problem. This meets the following
Town Council Goals:
Goal 2: Maintain Safety and Security
Goal 4: Maximize Recreation and Leisure Opportunities
Goal 8: Improve Town Facilities
TOTAL $20,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The slopes will continue to erode and could cause structural issues to the bleachers if the area is not maintained and
the soil erodes from underneath the concrete.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS203
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
PICKUP TRUCK - PARK ADMIN DISCRETIONARY - 2 5
RESOURCES REQUESTED
2024
5352 FUEL $525 $525 $525 $525 $525
LINE ITEM 2020 2021 2022 2023
$220
6160 CAPITAL EXPENDITURE - VEHICLES $23,800 $0 $0 $0 $0
5353 OIL/GREASE/INSPECTIONS $220 $220 $220 $220
$2,975
TOTAL $24,545 $3,720 $3,720 $3,720 $3,720
7145 TRANSFER TO VERF $0 $2,975 $2,975 $2,975
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To purchase a vehicle to be used by Parks Administration,as well as the Recreation Division when needed to conduct
Town business.
1/2 ton PU with bed liner and floor mats.
This vehicle will be shared by multiple people within the department.It will allow staff to use a Town vehicle when
traveling to meetings or between Town buildings on official business.It would also be used when performing site
investigation and field visits associated with administering the Landscape and Tree Preservation Ordinance and while
visiting sites associated with Parks CIP projects.It will also be used to transport supplies for different programs and
special events.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Staff will continue to use their private vehicles to perform Town business.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS204
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
FRONTIER PARK STORAGE BUILDINGS DISCRETIONARY - 2 9
RESOURCES REQUESTED
2024
5320 REPAIRS AND MAINTENANCE $0 $500 $500 $500 $500
LINE ITEM 2020 2021 2022 2023
$500
6110 CAPITAL EXPENDITURE $147,927 $0 $0 $0 $0
5525 ELECTRICITY $0 $500 $500 $500
$1,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To design and construct storage facilities at Frontier Park. This proposal includes 1 - 10x10 storage area and 1 - 15'X15'
storage area. The larger area will be utilized by Town staff to store maintenance equipment and materials used for
park maintenance. This will help with machinery transportation. While the smaller area will be utilized by one or more
sports leagues.
The storage buildings will provide the necessary onsite storage for the Town. These storage areas will keep equipment
secure, reducing the need to haul equipment and the need for storage pods on site. With the construction of these
storage areas,it will minimize the amount of equipment Parks staff will need to haul to and from the site, saving on gas
and man hours. This will also increase the amount of Town available storage.
This aligns with the following Town Council Goals:
Goal 2 Maintain Safety and Security
Goal 4 Maximize Recreation and Leisure Opportunities
Goal 8 Improve Town Facilities
TOTAL $147,927 $1,000 $1,000 $1,000
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A By not funding this, Town staff will continue to haul equipment to the park.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS205
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
MULTI-PURPOSE AND PARKS ADMIN PARKING RESURFACING DISCRETIONARY - 2 13
RESOURCES REQUESTED
2024
6110 CAPITAL EXPENDITURE $15,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Resurface the parking lot at the Parks Administration building and the multi-purpose building (407 and 409 E.First
Street) with 2" overlay of asphalt.
The parking lot is in need of resurfacing as the asphalt is starting to fail. With the new multi-purpose building
remodeled, this will assist the residents utilizing the new facility and provide ADA compliant parking spaces.
This aligns with the following Town Council Goals:
Goal 2 Maintain Safety and Security
Goal 4 Maximize Recreation and Leisure Opportunities
Goal 8 Improve Town Facilities
TOTAL $15,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The parking lot would remain in its existing condition.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS206
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
DOWNTOWN LIVE!DISCRETIONARY - 2 14
RESOURCES REQUESTED
2024
5995 RECREATION ACTIVITIES $50,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The funds requested will be used to secure the necessary items needed for DownTown Live!
With the funding less than the previous year, staff will visit with Council to understand the desires and the budget for
the event.
Most Towns have a number of special events in their downtown area.It is vital for a downtown to thrive that the
public visit the area, and learn what business and establishments are in the downtown. Events such as this also help
build a sense of community among the residents.
TOTAL $50,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
It is possible to generate revenue from food and drink sales, and sponsorship.There will be no DownTown Live! in 2020.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS207
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-02EXP PARK OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
FRONTIER SHADE STRUCTURE DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
6120 CAPITAL EXP-PK IMPROVEMENTS $20,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Upgrade the Windmill Playground shade structure for safety and reduce costly maintenance and repairs over the years.
The existing Windmill Playground structure has had issues over the years with shade fabrics tearing and connection
points of the cables breaking. This in turn leaves a loose cable whipping in the wind until staff is made aware and can
remove it. Currently, three of seven shade sails need to be repaired.
This proposal is to have the existing installation retrofitted with more durable and robust hardware as well as install
new shade sails to replace the damaged sails.
This does not include the larger two sail system as it has not experienced the same failures to date.
Since 2005 various shade sails and mounting hardware have failed and broken during storms. Cables or turnbuckles
break which leads to the shade sails tearing. Staff has reached out to a company who is a leader in the industry and
staff feels the company's engineers can overcome the shortcoming of the existing design. This company installed the
shade structures at Frontier Park North. There have been no failures on the new installation, while we have
experienced failures at the Windmill playground structure during the same storms.
Staff has worked with this company in the past and are confident they will provide the best solution.
Shade sails will fail from time to time,as it is their nature,but this proposal will greatly reduce the frequency and the
extent of failures at Windmill Playground.
TOTAL $20,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The system will continue to fail and could potentially injure someone on the playground as the cables whip in the wind
until staff is able to remove them.
Funds will continue to be spent on repairs.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS208
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-02EXP PARK OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
FRONTIER PARK CONCESSION/PAVILION STAINING DISCRETIONARY - 1 2
RESOURCES REQUESTED
2024
5480 CONTRACT SERVICES $15,000 $0 $15,000 $0 $15,000
LINE ITEM 2020 2021 2022 2023
$15,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To fund materials and labor to re-stain the cedar facade on concession stand areas and the pavilion at Windmill Park.Ensure the longevity and structural integrity at Frontier Park concession stands,as well as the appearance of park sites.
Continued appearance of structures at Frontier Park and Windmill Park pavilion. This request will ensure wood rot,
insect infestation due to rotting wood and unsafe structural damage will NOT occur, and resident desirability for
rentals/use will continue.
TOTAL $15,000 $0 $15,000 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Wood decay, insect inhabitation, resident safety and overall appearance of park structures will decline.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS209
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
IRRIGATION TECHNICIAN (NEW PERSONNEL)DISCRETIONARY - 1 4
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-02EXP PARK OPERATIONS
2024
5110 SALARIES $27,909 $37,212 $37,212 $37,212 $37,212
LINE ITEM 2020 2021 2022 2023
$720
5145 SOCIAL SECURITY EXPENSE $1,764 $2,352 $2,352 $2,352 $2,352
5143 CELL PHONE ALLOWANCE $540 $720 $720 $720
$551
5155 SUTA EXPENSE $162 $162 $162 $162 $162
5150 MEDICARE EXPENSE $413 $551 $551 $551
$9,780
5165 DENTAL EXPENSE $315 $420 $420 $420 $420
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780
$49
5175 LIABILITY (TML) WORKERS COMP $488 $651 $651 $651 $651
5170 LIFE / ADD INSURANCE $36 $49 $49 $49
$5,140
5185 LONG TERM/SHORT TERM DISABILIT $54 $72 $72 $72 $72
5180 TMRS EXPENSE $3,855 $5,140 $5,140 $5,140
$600
5210 SUPPLIES $50 $50 $50 $50 $50
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600
$100
5352 FUEL $450 $600 $600 $600 $600
5230 DUES, FEES, AND SUBSCRIPTIONS $100 $100 $100 $100
$350
5530 TRAVEL/LODGING/MEALS EXPENSE $300 $300 $300 $300 $300
5400 UNIFORM EXPENSE $600 $350 $350 $350
$150
5630 SAFETY EQUIPMENT $150 $0 $0 $0 $0
5536 TRAINING/SEMINARS $150 $150 $150 $150
$0
7145 TRANSFER TO VERF $0 $2,983 $2,983 $2,983 $2,983
6160 CAPITAL EXPENDITURE - VEHICLES $23,689 $0 $0 $0
$62,242
COMMENTS
TOTAL $68,810 $62,242 $62,242 $62,242210
One Irrigation Technician in January 2020.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A When our specialist is in the office programming the system, the field crew is not staffed with a licensed Irrigator. Field
personnel cannot work on backflows, meter tie in's,or RPZ's without a licensed Irrigator onsite. There is less oversight
of Contractors working in the medians and parks, resulting in more long term issues.
There isn't always adequate time to program the water schedules for onsite conditions.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To request an additional Park Operations staff member in order to split the irrigation staff into two crews. This addition
will add one additional licensed Irrigator.
This request is needed per the staffing projections and in line with the Town's benchmark cities.
This will allow the existing Irrigation Specialist to spend more time programming, looking at landscape/irrigation plans,
and overseeing the install of all irrigation and landscape projects.
This additional oversight will help insure that contractors working on parks and medians will meet the Town
specifications and provide a quality product after acceptance.It will also help minimize contractors taking short cuts
resulting in Town staff troubleshooting and making repairs.
By allowing the Specialist to spend more time programming the system,it will operate more efficiently and reduce
irrigation cost while providing a higher quality of turf grass ensuring that trees and ornamental plants have adequate
water during the summer months.
Licensed Irrigators have much more experience and are able to teach staff in the field the proper and most efficient
way to make repairs.211
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-02EXP PARK OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
TREE SPADE AND TREE AUGER DISCRETIONARY - 1 5
RESOURCES REQUESTED
2024
5353 OIL/GREASE/INSPECTIONS $0 $25 $25 $25 $25
LINE ITEM 2020 2021 2022 2023
$0
7145 TRANSFER TO VERF $0 $3,250 $3,250 $3,250 $3,250
6140 CAPITAL EXPENDITURE - EQUIPMENT $39,000 $0 $0 $0
$3,275
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To purchase a tree spade, auger and bit that can be mounted on a skid steer. This will allow Parks to use the skid steer
to perform numerous functions, including tree planting and root pruning at the tree farm and for tree relocation.
Parks will gain the ability and flexibility to remove dead trees and add new trees, and pull trees from the tree farm to
prevent rooting, until we are ready to plant in a permanent spot. Staff will utilize one of Public Works' skid steers until
Parks is able to purchase a skid steer.
TOTAL $39,000 $3,275 $3,275 $3,275
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
We will be able to save thousands of dollars a year with this spade translating to long term savings for the Town.
To date, the Town has spent $10,000 on a contractor to assist with tree spade work. If the yearly root pruning could
have taken place this year, an additional $3,000 expense would have been incurred.
The Town will be at the mercy of the contractor's availability and pricing and lose the ability to perform the task at the
time it needs to be done. Allocating funds for contract work will be required.No rental companies offer a 50 inch
spade.
Staff will not be able to perform critical work. For example,in FY 2018/2019, staff was not able to perform the yearly
root pruning of trees at the tree farm due to weather and lack of contractor availability.Root pruning is required to
help the trees grow a compact root ball and minimize the amount of roots disturbed when the trees are ultimately
moved and planted.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS212
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-02EXP PARK OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
EQUIP RENTAL AND SERVICES TO MAINTAIN HIGH ELEMENT DISCRETIONARY - 1 6
RESOURCES REQUESTED
2024
5310 RENTAL EXPENSE $5,000 $5,000 $5,000 $5,000 $5,000
LINE ITEM 2020 2021 2022 2023
$2,500
TOTAL $7,500 $7,500 $7,500 $7,500 $7,500
5480 CONTRACT SERVICES $2,500 $2,500 $2,500 $2,500
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To rent aerial man lifts and hire contractors to do work that requires a person to maintain items that are high.As the Parks system continues to age, there are more and more items that require maintenance. The use of ladders is
not always the fastest or safest way to reach them.
Changing fuses and light bulbs within our parks. This occurs on a fairly regular basis. Does not include the ball field
lights, but would include pedestrian, pavilion and parking lot lights.
Trimming trees that overhang roads providing a safe work platform when removing hazard trees along walking trails
and other areas. Our crews are not trained in tree climbing and the Town must contract this work when needed.
Painting foul poles.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Staff will continue to use ladders when possible, and funding to hire contractors to perform duties that must be
performed by contractors will be used from another account, minimizing what can be done.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS213
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-02EXP PARK OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
DOWNTOWN BANNER/FLAG PROGRAM DISCRETIONARY - 2 7
RESOURCES REQUESTED
2024
5212 BUILDING SUPPLIES $18,700 $18,700 $18,700 $18,700 $18,700
LINE ITEM 2020 2021 2022 2023
$18,700
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To have three sets of banners made for spring, 4th of July and Fall to be placed on the light poles along Main Street and
Broadway. This also includes the cost of purchasing US flags to be placed on the light poles.
Cost for one set of banners $5,000
Cost of Flags $3,700
The light poles were installed with banner arms.By installing and rotating out the banners through out the year,it will
help bring visibility to the downtown area. The US flags can be placed on the light poles for the 4th of July.
TOTAL $18,700 $18,700 $18,700 $18,700
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A No banners or flags will be placed in the downtown area.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS214
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-03EXP RECREATION
SUPPLEMENTAL DETAILS - ACTIVE
ADDITIONAL RECREATIONAL PROGRAMMING DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5220 OFFICE EQUIPMENT $3,700 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$24,900
TOTAL $28,600 $24,900 $24,900 $24,900 $24,900
5995 RECREATION ACTIVITIES $24,900 $24,900 $24,900 $24,900
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
There is a need for additional recreational programming for all ages and demographics. With the addition of space for
recreational programming now available at 407 East First Street, the ability to provide needed programming has
increased. Anticipated costs in this request include Instructors, operating supplies and implementation for five
additional programs and two camps.
Class Instructor cost - $19,500
Camp Instructor cost - $4,200
Fourteen tables and sixty chairs - $3,700.
Recreational supplies - $1,200
Recreation programming classes are desired by Town residents as is proven by most all recreational classes being at or
near capacity. By adding additional programs, the Town will be able to meet the desires of the community.
For the Senior demographic, the Town would promote healthy aging by giving the participants access to multiple
classes and programs to help them stay active and independent.
Benchmark cities offering both youth and senior programming:
Allen - Yes
Colleyville - Yes
Coppell - Yes
Frisco - Yes
Keller - Yes
Little Elm - Yes
McKinney - Yes
Plano - Yes
Southlake - Yes
University Park - Neither are offered
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Typically there is a 70/30 split for Instructors, with 30%of the revenue going to the Town for soft cost and supplies.
The 70% portion covers the Instructors cost.
With the addition of three recreational classes and two camps, the Town expects to generate $10,500 in revenue
which will result in a $3,300 net positive revenue to the Town. Typically Senior programs do not operate on a cost
recovery basis.
Without the funding the Town would offer fewer quality programs than the Town residents desire. Implementing new
programs and sustaining current programs helps give the Town a sense of community. Furthermore,by providing safe
and adequate programs we are providing opportunities for education, community enhancement, and improved quality
of life.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS215
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-05EXP LIBRARY
SUPPLEMENTAL DETAILS - ACTIVE
INCREASE LIBRARY HOURS TO INCLUDE MONDAYS DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5110 SALARIES $17,920 $23,296 $23,296 $23,296 $23,296
LINE ITEM 2020 2021 2022 2023
$1,444
5150 MEDICARE EXPENSE $260 $338 $338 $338 $338
5145 SOCIAL SECURITY EXPENSE $1,111 $1,444 $1,444 $1,444
$25,078
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Increase staff hours to open the library to the public on Mondays. This would result in increased operating hours to
48.5. Many members in our community attempt to access the library on Mondays only to find it closed. This would also
allow for additional programs and events one more day a week. The Library Board has discussed and recommend the
hours be extended. Effective 1/1/20 for 40 weeks = $19,291. 52 weeks = $25,078.
The library will be available to the community an additional day for use of space and computers,an additional day for
programs and events, and for increased opportunity to borrow materials and resources.As the Town's population
grows, so does the library membership and usage.
TOTAL $19,291 $25,078 $25,078 $25,078
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Disappointed patrons who want to visit and utilize the library on Mondays.No growth in children's daytime program
offerings or library usage.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS216
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
CIVIL ENGINEER (NEW PERSONNEL)DISCRETIONARY - 1 1
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ENGINEERING 100-98-01EXP ENGINEERING
2024
5110 SALARIES $66,236 $88,314 $88,314 $88,314 $88,314
LINE ITEM 2020 2021 2022 2023
$5,475
5150 MEDICARE EXPENSE $960 $1,281 $1,281 $1,281 $1,281
5145 SOCIAL SECURITY EXPENSE $4,107 $5,475 $5,475 $5,475
$9,780
5165 DENTAL EXPENSE $315 $420 $420 $420 $420
5160 HEALTH INSURANCE $7,370 $9,780 $9,780 $9,780
$68
5175 LIABILITY (TML) WORKERS COMP $1,431 $1,908 $1,908 $1,908 $1,908
5170 LIFE / ADD INSURANCE $52 $68 $68 $68
$11,967
5185 LONG TERM/SHORT TERM DISABILIT $126 $168 $168 $168 $168
5180 TMRS EXPENSE $8,975 $11,967 $11,967 $11,967
$100
5220 OFFICE EQUIPMENT $2,000 $100 $100 $100 $100
5210 OFFICE SUPPLIES $75 $100 $100 $100
$100
5330 COPIER EXPENSE $75 $100 $100 $100 $100
5230 DUES, FEES, AND SUBSCRIPTIONS $75 $100 $100 $100
$200
5520 TELEPHONE EXPENSE $1,000 $385 $385 $385 $385
5419 IT LICENSES $2,165 $200 $200 $200
$300
5533 MILEAGE EXPENSE $75 $100 $100 $100 $100
5530 TRAVEL $300 $300 $300 $300
$400
5630 SAFETY EQUIPMENT $200 $50 $50 $50 $50
5536 TRAINING/SEMINARS $400 $400 $400 $400
$400
TOTAL $95,937 $121,616 $121,616 $121,616 $121,616
7145 TRANSFER TO VERF $0 $400 $400 $400
COMMENTS217
One Civil Engineer in January 2020.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The amount of infrastructure improvements the Town of Prosper has undertaken in order to meet the demands of its
rapidly growing population requires that the Engineering Department execute at the highest levels within the
profession.In order to meet this demand, staffing requirements must keep up with the infrastructure growth.If we are
unable to add additional staff we must continue to try and execute the council adopted Capital Improvement Program
to a minimal standard that does not allow us to excel.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request for an additional Civil Engineer is to better manage and implement Capital Improvement
Projects throughout the Town. This request complies with the recommendations in the Jim Cline analysis of staffing
levels in the Engineering Department Report.
The addition of a Civil Engineer would allow the Engineering Department to continue to excel in the preparation of
improvement plans for the Town of Prosper. The Engineering Department would be able to better manage our
projects, which in turn allows us to more closely monitor our funding levels and construction schedules.
The proposed Civil Engineer will be responsible for assisting the Assistant Director of Engineering Services in all aspects
of civil engineering activities which includes,but is not limited to, monitoring and reviewing capital improvement
projects; responding to citizen and professional inquiries and complaints; reviewing grading plans; analyzing and
making recommendations for drainage problems; assist with contract administration for professional services and
capital improvement projects. Manage funding for Town CIP projects including the programming of fiscal year funding,
appropriations, encumbrances, pay estimates, change orders, transfers and closing out project accounts per
established Town procedures.218
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
ENGINEERING TECHNICIAN (NEW PERSONNEL)DISCRETIONARY - 1 2
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ENGINEERING 100-98-01EXP ENGINEERING
2024
5110 SALARIES $51,905 $56,624 $56,624 $56,624 $56,624
LINE ITEM 2020 2021 2022 2023
$1,020
5145 SOCIAL SECURITY EXPENSE $3,276 $3,574 $3,574 $3,574 $3,574
5143 CELL PHONE ALLOWANCE $935 $1,020 $1,020 $1,020
$836
5155 SUTA EXPENSE $162 $162 $162 $162 $162
5150 MEDICARE EXPENSE $766 $836 $836 $836
$9,780
5165 DENTAL EXPENSE $385 $420 $420 $420 $420
5160 HEALTH INSURANCE $8,965 $9,780 $9,780 $9,780
$47
5175 LIABILITY (TML) WORKERS COMP $99 $108 $108 $108 $108
5170 LIFE / ADD INSURANCE $43 $47 $47 $47
$7,811
5185 LONG TERM/SHORT TERM DISABILIT $100 $108 $108 $108 $108
5180 TMRS EXPENSE $7,160 $7,811 $7,811 $7,811
$600
5210 OFFICE SUPPLIES $200 $200 $200 $200 $200
5186 WELLE-WELLNESS PROG REIMB EMPL $550 $600 $600 $600
$100
5230 DUES, FEES, AND SUBSCRIPTIONS $100 $100 $100 $100 $100
5220 OFFICE EQUIPMENT $1,910 $100 $100 $100
$200
5419 IT LICENSES $2,665 $500 $500 $500 $500
5400 UNIFORM EXPENSE $200 $200 $200 $200
$100
5536 TRAINING/SEMINARS $200 $200 $200 $200 $200
5533 MILEAGE EXPENSE $100 $100 $100 $100
$382
TOTAL $79,721 $82,872 $82,872 $82,872 $82,872
7145 TRANSFER TO VERF $0 $382 $382 $382
COMMENTS219
One Engineering Technician in November 2019.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Increased work load on existing staff which may include increased review times, delayed responses on information
requests, and customer service level decreasing.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to provide needed staff to assist Engineers with day-to-day tasks. With a multitude of
upcoming capital projects and a high volume of development, current staff struggles to maintain high level of customer
service and ensure high-quality end results, which are all aspects of public improvements. The majority of comparison
cities have an Engineering Technician or similar position, with all of the cities in the north Dallas area experiencing
similar growth having that position (i.e. McKinney has several specialized non-engineering staff that would serve
similar roles,but not an Engineering Technician by name). This position would indirectly support several strategic
priorities by allowing other engineering staff the ability to place more focus on actual strategic goals that are
influenced by this department. The Engineering Technician will primarily be responsible for processing permits,
managing final acceptance material, coordinating review tracking, and maintaining engineering record drawings and
related GIS layers.
This position will assist current engineering staff in taking over the more routine workload,but still very vital,so the
Engineers can keep focus on more technical and more specialized areas. The position will allow the department to
continue to provide a high level of service while helping with the high volume of development, increased number of
capital projects and ever-growing population. 220
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ENGINEERING 100-98-01EXP ENGINEERING
SUPPLEMENTAL DETAILS - ACTIVE
THIRD PARTY MATERIAL TESTING DISCRETIONARY - 1 3
RESOURCES REQUESTED
2024
5480 CONTRACT SERVICES $150,000 $150,000 $150,000 $150,000 $150,000
LINE ITEM 2020 2021 2022 2023
$150,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Currently Developers contract out material testing services for a construction project for public infrastructure on their
development.To address the testing issues the Town experienced with the Windsong roads failures, staff is
recommending that the Town contract out material testing for all public infrastructure projects being constructed by
Developers.
The Town will be able to oversee the quality, consistency, and integrity of the material testing being performed on the
Town's infrastructure installed by the development community.
TOTAL $150,000 $150,000 $150,000 $150,000
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Staff is evaluating the construction inspection fee to see how it needs to be increased in order to cover the expected
additional expense related to the Town contracting the material testing services.
The Developers will continue to contract out the material testing services for their development.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS221
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ENGINEERING 100-98-01EXP ENGINEERING
SUPPLEMENTAL DETAILS - ACTIVE
ENGINEERING ELECTRONIC REVIEW SOFTWARE DISCRETIONARY - 2 4
RESOURCES REQUESTED
2024
5419 IT LICENSES $7,000 $7,000 $7,000 $7,000 $7,000
LINE ITEM 2020 2021 2022 2023
$7,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To obtain the software needed to provide electronic plan submittals and reviews of all engineering civil plans.
(also includes 2 licenses for the Parks Department)
The ability to receive electronic plan submittals and provide review comments electronically will reduce review time
since more than one person can review the plans simultaneously. This will also provide substantial savings to the
Developers in time related to plan delivery, and costs related to printing plan sets.
The Engineering Technician position proposed in the FY 2020 budget will be responsible for many tasks. That person
will be able to collect the review fee, upload the electronic plan submittals into the software, and provide better
tracking of all projects under review.
TOTAL $7,000 $7,000 $7,000 $7,000
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Staff is evaluating an electronic plan review fee that will be less than the printing cost the Developers pay currently for
plan sets. The Developers spend approximately $400 to $500 for production and delivery of plans throughout the plan
review process. CIP projects would also save on similar printing and courier costs. Using an estimation of 40
projects/year,an engineering plan review fee of $150 would generate $6,000, enough to cover most of the cost for
the software. Savings on CIP projects would make up the difference.
Plan review will continue to follow the same process resulting in an increase in storage of plan materials. There will also
not be an increase in plan submittal and review efficiency that could allow Town staff more time for other tasks.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS222
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER ADMINISTRATION 200-10-08EXP UTILITY BILLING
SUPPLEMENTAL DETAILS - ACTIVE
WATER CUSTOMER ENGAGEMENT AMI CONSUMPTION DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5419 IT LICENSES $10,300 $10,300 $10,300 $10,300 $10,300
LINE ITEM 2020 2021 2022 2023
$0
TOTAL $31,300 $10,300 $10,300 $10,300 $10,300
5480 CONTRACT SERVICES $21,000 $0 $0 $0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Enhance water service to customers by providing a direct access to AMI consumption data.Water customers will have the opportunity to self-serve through transparency into their water bills by seeing their
water usage daily, provide customers with resources to conserve water; equip our water customers with tools to
understand their automated meter data and consumption; and alert customers engaged through actionable alerts.
Access to detailed billing statements, complete billing history and bill comparison tools from different periods.
Reduction in call volume related to billing inquires and information requests. Reducing the cost to serve. Improving
customer satisfaction and water conservation programs. Visibility into AMI consumption.
Less than 10 cents a month per customer to provide this service.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Continue at current level of service. Not meeting Strategic Planning Goal 9 - Maintain Proactive Communication with
Engaged Residents.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS223
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER ADMINISTRATION 200-10-99EXP NON-DEPARTMENTAL
SUPPLEMENTAL DETAILS - ACTIVE
COMPENSATION - MARKET ADJUSTMENT - WATER/SEWER DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5110 SALARIES $19,903 $19,903 $19,903 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To ensure that all employees are paid a competitive rate for their position within the Town, address internal pay
compression issues, and encourage employee retention to maintain a quality workforce.
Increased employee morale, which directly affects Town residents through employee productivity. Also, maintaining
external market competitiveness is crucial in the recruitment of qualified candidates and retention of current
employees.
TOTAL $19,903 $19,903 $19,903 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Inability to maintain a quality workforce, poor employee morale, and lack of market competitiveness which will result
in increased turnover due to lack of retention incentives.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS224
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
UTILITY MAINTENANCE SUPERVISOR (NEW PERSONNEL)DISCRETIONARY - 1 1
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2024
5110 SALARIES $46,877 $62,502 $62,502 $62,502 $62,502
LINE ITEM 2020 2021 2022 2023
$3,875
5150 MEDICARE EXPENSE $680 $906 $906 $906 $906
5145 SOCIAL SECURITY EXPENSE $2,906 $3,875 $3,875 $3,875
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$420
5170 LIFE / ADD INSURANCE $7 $9 $9 $9 $9
5165 DENTAL EXPENSE $315 $420 $420 $420
$1,350
5180 TMRS EXPENSE $6,352 $8,469 $8,469 $8,469 $8,469
5175 LIABILITY (TML) WORKERS COMP $1,013 $1,350 $1,350 $1,350
$119
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $89 $119 $119 $119
$200
5220 OFFICE EQUIPMENT $2,110 $480 $480 $480 $480
5210 OFFICE SUPPLIES $200 $200 $200 $200
$459
5352 FUEL $1,000 $1,000 $1,000 $1,000 $1,000
5350 VEHICLE EXPENSE $459 $459 $459 $459
$205
5400 UNIFORM EXPENSE $950 $950 $950 $950 $950
5353 OIL/GREASE/INSPECTIONS $180 $205 $205 $205
$1,000
5520 TELEPHONE EXPENSE $850 $650 $650 $650 $650
5419 IT LICENSES $1,000 $1,000 $1,000 $1,000
$400
5630 SAFETY EQUIPMENT $500 $500 $500 $500 $500
5536 TRAINING/SEMINARS $400 $400 $400 $400
$0
7145 TRANSFER TO VERF $0 $4,322 $4,322 $4,322 $4,322
6160 CAPITAL EXPENDITURE - VEHICLES $31,197 $0 $0 $0
$98,396
COMMENTS
TOTAL $105,061 $98,396 $98,396 $98,396225
One Utility Maintenance Supervisor in January of 2020.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A There will remain a shortage of leadership staff and necessary tasks will be left unfinished in order to supervise staff on
job sites and in the field.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to create a position that would supervise Crew Leaders, assign tasks and work
assignments, supervise repairs and maintenance, and assist with any and all work being done on water lines.
Additionally, a 2019 Chevrolet Silverado 2500 WT Double Cab 4x4 is included in this request.
This position will relieve the Water and Wastewater Superintendent from traveling to job sites to supervise jobs and
entering work orders. The Superintendent will be able to use his time more efficiently to develop new programs and
operating procedures as required by the EPA. The current Supervisor oversees seven crews. With an additional
Supervisor productivity will increase. 226
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
WATER QUALITY TECHNICIAN (NEW PERSONNEL)DISCRETIONARY - 1 2
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2024
5110 SALARIES $35,727 $47,636 $47,636 $47,636 $47,636
LINE ITEM 2020 2021 2022 2023
$2,953
5150 MEDICARE EXPENSE $518 $691 $691 $691 $691
5145 SOCIAL SECURITY EXPENSE $2,215 $2,953 $2,953 $2,953
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$420
5170 LIFE / ADD INSURANCE $7 $9 $9 $9 $9
5165 DENTAL EXPENSE $315 $420 $420 $420
$1,029
5180 TMRS EXPENSE $4,841 $6,455 $6,455 $6,455 $6,455
5175 LIABILITY (TML) WORKERS COMP $772 $1,029 $1,029 $1,029
$91
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $68 $91 $91 $91
$200
5220 OFFICE EQUIPMENT $2,110 $480 $480 $480 $480
5210 OFFICE SUPPLIES $200 $200 $200 $200
$435
5352 FUEL $800 $800 $800 $800 $800
5350 VEHICLE EXPENSE $435 $435 $435 $435
$205
5400 UNIFORM EXPENSE $950 $950 $950 $950 $950
5353 OIL/GREASE/INSPECTIONS $180 $205 $205 $205
$1,000
5520 TELEPHONE EXPENSE $850 $650 $650 $650 $650
5419 IT LICENSES $1,000 $1,000 $1,000 $1,000
$400
5630 SAFETY EQUIPMENT $500 $500 $500 $500 $500
5536 TRAINING/SEMINARS $400 $400 $400 $400
$0
7145 TRANSFER TO VERF $0 $3,581 $3,581 $3,581 $3,581
6160 CAPITAL EXPENDITURE - VEHICLES $25,269 $0 $0 $0
$79,065
COMMENTS
TOTAL $85,133 $79,065 $79,065 $79,065227
One Water Quality Technician in January 2020.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The inability to keep up with growth and water testing demand could potentially lead to water quality problems, non-
compliance with State requirements and subsequent health issues.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To ensure the safe and continuing service of the Town's water supply by collecting water samples and checking system
pressure, performing inspections and investigations of water facilities, and maintaining water quality. Currently, staff
takes water samples to North Texas Municipal Water District in Wylie once a week, along with daily water samples and
added Nitrate/Nitrite testing as required. Our sample site number is increasing with the newest population data, and
additional personnel will be needed to balance the current and future workload.
Additionally, a 2019 Chevy Silverado 1500 Double Cab WT LD 6.6 is included with this request.
As we grow we will need to be taking more water samples to ensure timely and more frequent testing. Additionally,
this position would take the water samples for projects, ensuring that the correct samples are taken to the lab for the
appropriate projects. Currently, Crew Leaders are helping to respond to water quality complaints.An added Water
Quality Technician will be more versed and specialized in handling those complaints. 228
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
SUPPLEMENTAL DETAILS - ACTIVE
ROOF REPAIRS AND REPLACEMENT DISCRETIONARY - 1 3
RESOURCES REQUESTED
2024
5340 BUILDING REPAIRS $30,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To repair and replace the roof on the Public Works facility modular building.
Removal of existing materials and replacement.
Install flashing and repair vents.
Install gutters on East and West side of building.
Currently the Public Works facility has several roof leaks which will potentially deteriorate necessary framework for the
facility. Additionally, ceiling tiles and flooring are being damaged due to the leaks. This building was intended to be
utilized for at least ten years making it to 2024.The repairs are needed in order to insure the building will remain in an
acceptable condition until 2024.
TOTAL $30,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The Public Works facility will continue to deteriorate needing more costly repairs in the future.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS229
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
SUPPLEMENTAL DETAILS - ACTIVE
WATER QUALITY IMPROVEMENTS DISCRETIONARY - 1 4
RESOURCES REQUESTED
2024
5670 SYSTEM IMPROVEMENTS/REPAIRS $31,000 $19,000 $19,000 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To purchase twelve new sample site stations, six new fire hydrant auto flushers, and leak detection equipment.
Bac-T Sample Stations - $1000 each
Fire hydrant auto flushers - $2000 each
Leak detection Equipment - $7,000
Due to TCEQ requirements for population, our number of required sample sites have increased.In order to maintain
superior water quality throughout the distribution system, it's necessary to flush certain water lines at different times
throughout the day.Six new auto flushers are requested in order to flush those hot spots at more appropriate times.
The leak detection equipment will help to pinpoint leaks under pavement. This will help when cutting out concrete to
repair leaks,we will have a better idea as to where the leak is located. The leak detection equipment will save time and
money by locating the leak and reducing the amount of concrete to be removed.
TOTAL $31,000 $19,000 $19,000 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A We won't meet TCEQ requirements with numbers of sample sites.It will be more difficult and less efficient to maintain
residuals in the system.We will continue to guess the location of leaks, which leads to taking out more concrete than
needed, and jobs will continue to take longer time than necessary.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS230
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
SENIOR BACKFLOW INSPECTOR (NEW PERSONNEL)DISCRETIONARY - 2 6
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2024
5110 SALARIES $46,877 $62,502 $62,502 $62,502 $62,502
LINE ITEM 2020 2021 2022 2023
$3,875
5150 MEDICARE EXPENSE $680 $906 $906 $906 $906
5145 SOCIAL SECURITY EXPENSE $2,906 $3,875 $3,875 $3,875
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$420
5170 LIFE / ADD INSURANCE $7 $9 $9 $9 $9
5165 DENTAL EXPENSE $315 $420 $420 $420
$1,350
5180 TMRS EXPENSE $6,352 $8,469 $8,469 $8,469 $8,469
5175 LIABILITY (TML) WORKERS COMP $1,013 $1,350 $1,350 $1,350
$119
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $89 $119 $119 $119
$200
5220 OFFICE EQUIPMENT $2,110 $480 $480 $480 $480
5210 OFFICE SUPPLIES $200 $200 $200 $200
$435
5352 FUEL $500 $500 $500 $500 $500
5350 VEHICLE EXPENSE $435 $435 $435 $435
$205
5400 UNIFORM EXPENSE $950 $950 $950 $950 $950
5353 OIL/GREASE/INSPECTIONS $180 $205 $205 $205
$650
5536 TRAINING/SEMINARS $400 $400 $400 $400 $400
5520 TELEPHONE EXPENSE $850 $650 $650 $650
$500
6160 CAPITAL EXPENDITURE - VEHICLES $25,270 $0 $0 $0 $0
5630 SAFETY EQUIPMENT $500 $500 $500 $500
$3,581
TOTAL $97,610 $96,131 $96,131 $96,131 $96,131
7145 TRANSFER TO VERF $0 $3,581 $3,581 $3,581
COMMENTS231
One Senior Backflow Inspector in January 2020.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Staff will be unable to meet the guidelines of the new State legislation regarding backflow devices following the official
results of the 2020 Census. The department will also be left with one Backflow Inspector. The Water and Wastewater
Superintendent will have an increase in direct reports with future staff, and supervision will be inconsistent with other
crews within the Department. Staff will also fail to adequately meet the Town's Strategic Goals set by Town Council.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Under general supervision of the Water and Wastewater Superintendent, the Public Works Senior Backflow Inspector
performs a variety of tasks in support of the utility function including backflow inspection, reviewing and verifying
plans and specifications for installation and maintenance of backflow devices, and compiling reports of annual testing
by contractors,as well as written notifications to businesses and homeowners for required testing of backflow devices.
Employees within this title shall perform a full range of duties as assigned under general supervision. This level receives
only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating
procedures and policies.
Additionally, a 2019 Chevy Silverado 1500 Double Cab WT LD 6.6 Bed is included with this request.
This position will supervise the Backflow Inspectors in order to provide adequate, specialized supervision over the
Backflow Inspector (and future Inspectors) which is necessary to meet new legislation requirements that will go into
effect when the official 2020 census numbers are released. The benefits associated with this request will be providing
senior-level knowledge and supervision to the Backflow Inspectors, which will help assist with the growth of the crew
and keeping up with the changing State laws regarding backflow following the official census release. This will relieve
the Water/Wastewater Superintendent from supervising multiple Inspectors, which is consistent with other crew
supervision within the department. This additional staff will allow the Public Works Department to adequately meet
the Town's Strategic Goals set by Town Council, as well as State legislation requirements.232
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
SUPPLEMENTAL DETAILS - ACTIVE
ELECTRICAL CLASS - WATER DISCRETIONARY - 2 7
RESOURCES REQUESTED
2024
5536 TRAINING/SEMINARS $6,600 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To send three employees to a two day Electrical Training class to provide a foundation for basic electricity and
electrical troubleshooting for liftstation and pumpstation electrical panels.
This course will provide hands-on skills improvement that is specifically designed for non-electrical personnel. The
employees will acquire basic skills for troubleshooting, troubleshooting control circuits, motors, power distribution,
lighting, controllers,as well as preventative maintenance techniques. These employees will be able to troubleshoot
power outages and help to repair the issue quicker than calling in a contractor to help.
TOTAL $6,600 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Less contracting services would be needed, since our employees will have the knowledge and skills to figure out the
issue in the liftstations and pumpstations.
We will continue the sit-and-wait method, waiting for someone to come and troubleshoot and fix power outages
during emergencies.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS233
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
UTILITY WORKER - WATER (NEW PERSONNEL)DISCRETIONARY - 2 8
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2024
5110 SALARIES $29,323 $39,097 $39,097 $39,097 $39,097
LINE ITEM 2020 2021 2022 2023
$2,424
5150 MEDICARE EXPENSE $425 $567 $567 $567 $567
5145 SOCIAL SECURITY EXPENSE $1,818 $2,424 $2,424 $2,424
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$420
5170 LIFE / ADD INSURANCE $7 $9 $9 $9 $9
5165 DENTAL EXPENSE $315 $420 $420 $420
$844
5180 TMRS EXPENSE $3,973 $5,298 $5,298 $5,298 $5,298
5175 LIABILITY (TML) WORKERS COMP $633 $844 $844 $844
$74
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $56 $74 $74 $74
$100
5400 UNIFORM EXPENSE $950 $950 $950 $950 $950
5210 OFFICE SUPPLIES $100 $100 $100 $100
$400
5630 SAFETY EQUIPMENT $500 $500 $500 $500 $500
5536 TRAINING/SEMINARS $400 $400 $400 $400
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A There would be an increase in cost of repairs because a higher paid person would have to do the work, and there
would be delays in repairs based on current workload.
$61,263
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
This position would assist a Crew Leader and possibly an Operator with daily job functions as well as other special
projects as assigned.
This position would allow for more maintenance work to be done, which would help to decrease the need for repair
work. This position would help ensure that Prosper continues to provide first-rate utilities. Additionally, fifty percent of
the time the employee would be devoted to valve and hydrants, inspecting, painting, and making repairs. The Town
would be divided into a six part grid and each grid would be inspected/painted every three years.
TOTAL $46,476 $61,263 $61,263 $61,263234
One Utility Worker in January 2020.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
235
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
HEAVY EQUIPMENT OPERATOR - WATER (NEW PERSONNEL)DISCRETIONARY - 3 9
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2024
5110 SALARIES $34,855 $46,474 $46,474 $46,474 $46,474
LINE ITEM 2020 2021 2022 2023
$2,881
5150 MEDICARE EXPENSE $505 $674 $674 $674 $674
5145 SOCIAL SECURITY EXPENSE $2,161 $2,881 $2,881 $2,881
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$420
5170 LIFE / ADD INSURANCE $7 $9 $9 $9 $9
5165 DENTAL EXPENSE $315 $420 $420 $420
$1,101
5180 TMRS EXPENSE $4,723 $6,297 $6,297 $6,297 $6,297
5175 LIABILITY (TML) WORKERS COMP $826 $1,101 $1,101 $1,101
$88
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $66 $88 $88 $88
$100
5400 UNIFORM EXPENSE $950 $950 $950 $950 $950
5210 OFFICE SUPPLIES $200 $100 $100 $100
$650
5536 TRAINING/SEMINARS $400 $400 $400 $400 $400
5520 TELEPHONE EXPENSE $850 $650 $650 $650
$500
TOTAL $54,334 $71,124 $71,124 $71,124 $71,124
5630 SAFETY EQUIPMENT $500 $500 $500 $500
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The Department will continue to operate, preventing efficient repairs. Many projects will continue to be delayed due
to a shortage of staff.
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To hire a Heavy Equipment Operator for the Water Department. This position would operate machinery on job sites
and must be able to perform skilled tasks in the construction, maintenance and repair of the Town water lines and
related facilities.
The limited number of Operators in the Water Department hinders our department when we have multiple projects
occurring at the same time. With an additional Operator on staff,we will have the ability to provide efficient staff on
multiple projects concurrently.236
One Heavy Equipment Operator in January 2020.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
237
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
SUPPLEMENTAL DETAILS - ACTIVE
WELL DECOMMISSIONING AND REQUIRED TESTING DISCRETIONARY - 3 10
RESOURCES REQUESTED
2024
5480 CONTRACT SERVICES $101,000 $101,000 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To plug three wells to complete the decommissioning process and complete water sample testing and camera
inspection required by TCEQ every five years on two wells at the First Street well site that has been planned to be used
in the future by the Park's Department. Also included in this request is to decommission Dodson and Prosper Trail well
sites and demolish the ground storage tanks and associated equipment to clean up the site.
Plug three wells and complete water and camera inspections = $76,000
First Street and Parvin: Removal of old elevated storage tank = $35,000
Dodson Well Site: Removal of two ground storage tanks, pump building, air tank and fence = $40,000
Prosper Trail Well Site: Removal of one 300,000 gallon ground storage tank, pump building and fence = $50,000
Plugging and completing the wells will reduce the maintenance costs required by TCEQ. Additionally, the demolition of
the ground storage tanks will clean up our site and provide extra room for equipment storage.
TOTAL $101,000 $101,000 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Wells and ground storage tanks will continue to deteriorate, remaining an eye sore for those who pass by. Additionally,
the camera inspections and water testing will continue to remain in compliance with TCEQ, although the wells are no
longer being utilized.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS238
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
SUPPLEMENTAL DETAILS - ACTIVE
CITYWORKS LICENSES DISCRETIONARY - 3 11
RESOURCES REQUESTED
2024
5220 OFFICE EQUIPMENT $4,400 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$10,000
5520 TELEPHONE EXPENSE $960 $960 $960 $960 $960
5419 IT LICENSES $9,160 $10,000 $10,000 $10,000
$880
TOTAL $14,520 $11,840 $11,840 $11,840 $11,840
7145 TRANSFER TO VERF $0 $880 $880 $880
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to add additional logins for CityWorks and to purchase two tablets for field use with data
plans to trial run field use input into the work order system.
Pro-ration period from Oct. 1, 2019 - Sept. 14, 2020 = 10 logins @ $916.00
Subsequent years maintenance = 10 logins @ $1000/year
Two Tablets @ $2200 each plus data plans of $480/year each
With additional personnel, logins are needed for Crew Leaders and other appropriate personnel for service requests
and work orders. CityWorks is utilized for generic service requests when callers contact the Town for a variety of issues,
work orders that are utilized when a call turns into work being completed on a water line, hydrant, wastewater line or
manhole. Cityworks is also utilized for pulling reports on repairs or complaints,as well as grease trap and lift station
inspections.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Our work order system will not be utilized to its potential.We will not have the ability to enter information about who
completed the work.We will have a select few staff members entering all information into the system, thus not
entering complete or accurate information to better our department and provide accurate data to residents, TCEQ, and
EPA.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS239
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-03EXP WASTEWATER
SUPPLEMENTAL DETAILS - ACTIVE
INLINE AND MANHOLE REHAB DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5670 SYSTEM IMPROVEMENTS/REPAIRS $120,000 $120,000 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To purchase spray liners for wastewater mainlines and manholes.
Manhole liners = 11 at $8,500
Mainline Rehab = $26,500 in various locations
We will have the ability to spray liner to permanently repair wastewater lines and manholes with I&I. The repair is
quicker and more efficient than replacing the line or manhole with the same durability. Nine manholes from La Cima 2
are in need of rehab as well as one from Reynolds Middle School and one at Lakes of Prosper.
Having less I&I in the system will help to reduce treatment costs by approximately $22,100 per year.We may also
accumulate penalties from NTMWD and UTRWD.
TOTAL $120,000 $120,000 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A We will continue to spot repair the lines the old fashioned way and take longer to get repairs completed.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS240
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-03EXP WASTEWATER
SUPPLEMENTAL DETAILS - ACTIVE
CCTV CAMERA TRUCK, MANHOLE CAMERA, AND POLE DRIVER DISCRETIONARY - 1 2
RESOURCES REQUESTED
2024
5352 FUEL $1,200 $1,200 $1,200 $1,200 $1,200
LINE ITEM 2020 2021 2022 2023
$205
6140 CAPITAL EXPENDITURE - EQUIPMENT $24,000 $0 $0 $0 $0
5353 OIL/GREASE/INSPECTIONS $180 $180 $205 $205
$0
7145 TRANSFER TO VERF $0 $25,000 $25,000 $25,000 $25,000
6160 CAPITAL EXPENDITURE - VEHICLES $200,000 $0 $0 $0
$26,405
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To purchase a CCTV Camera Truck with a life expectancy of 8 years.
To purchase a hydraulic pole driver and a manhole camera.
The LEAN Program consists of camera inspections of all new wastewater lines and services.An additional camera truck
is needed to maintain the CMOM inspection requirements of 10%of the wastewater lines and camera inspections on
lines prior to maintenance bond expiration. The manhole camera will allow crews to record and store the video footage
of a manhole inspection in the Wincan System. The hydraulic pole driver will be used to drive pole markers around
manholes in order to prevent them from being damaged by farm equipment. Having less I&I in the system will help to
reduce treatment costs. We may also accumulate penalties from NTMWD and UTRWD.
TOTAL $225,380 $26,380 $26,405 $26,405
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Camera inspection on new wastewater lines and services will generate revenue.
12,000 linear feet of line at $1.00 per ft. x 3 subdivisions/yr. = $36,000.
We will have to choose between the LEAN Program or completing our requirements for the CMOM Plan. Farm
equipment will continue to run over and damage our manholes causing I&I and costly repairs.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS241
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
HEAVY EQUIPMENT OPERATOR - WW (NEW PERSONNEL)DISCRETIONARY - 2 3
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-03EXP WASTEWATER
2024
5110 SALARIES $34,855 $46,474 $46,474 $46,474 $46,474
LINE ITEM 2020 2021 2022 2023
$2,881
5150 MEDICARE EXPENSE $505 $674 $674 $674 $674
5145 SOCIAL SECURITY EXPENSE $2,161 $2,881 $2,881 $2,881
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$420
5170 LIFE / ADD INSURANCE $7 $9 $9 $9 $9
5165 DENTAL EXPENSE $315 $420 $420 $420
$1,101
5180 TMRS EXPENSE $4,723 $6,297 $6,297 $6,297 $6,297
5175 LIABILITY (TML) WORKERS COMP $826 $1,101 $1,101 $1,101
$88
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $66 $88 $88 $88
$200
5400 UNIFORM EXPENSE $950 $950 $950 $950 $950
5210 OFFICE SUPPLIES $200 $200 $200 $200
$650
5536 TRAINING/SEMINARS $400 $400 $400 $400 $400
5520 TELEPHONE EXPENSE $850 $650 $650 $650
$500
TOTAL $54,334 $71,224 $71,224 $71,224 $71,224
5630 SAFETY EQUIPMENT $500 $500 $500 $500
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The department will continue to operate, preventing efficient repairs. Many projects will continue to be delayed due to
a shortage of staff.
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To hire a Heavy Equipment Operator for the Wastewater Department. This position would operate machinery on job
sites and must be able to perform skilled tasks in the construction, maintenance and repair of the Town wastewater
lines and related facilities.
The limited number of Operators in the Wastewater Department hinders our department when we have multiple
projects occurring at the same time. With an additional Operator on staff,we will have the ability to provide efficient
staff on multiple projects concurrently. Additionally, the smoke testing program is in place, resulting in many
immediate repairs needed on wastewater mains and manholes throughout Town.242
One Heavy Equipment Operator in January 2020.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
243
TITLE TYPE RANK
SUPPLEMENTAL DETAILS - ACTIVE
UTILITY WORKER - WASTEWATER (NEW PERSONNEL)DISCRETIONARY - 2 4
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-03EXP WASTEWATER
2024
5110 SALARIES $29,323 $39,097 $39,097 $39,097 $39,097
LINE ITEM 2020 2021 2022 2023
$2,424
5150 MEDICARE EXPENSE $425 $567 $567 $567 $567
5145 SOCIAL SECURITY EXPENSE $1,818 $2,424 $2,424 $2,424
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$420
5170 LIFE / ADD INSURANCE $7 $9 $9 $9 $9
5165 DENTAL EXPENSE $315 $420 $420 $420
$844
5180 TMRS EXPENSE $3,973 $5,298 $5,298 $5,298 $5,298
5175 LIABILITY (TML) WORKERS COMP $633 $844 $844 $844
$74
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $56 $74 $74 $74
$100
5400 UNIFORM EXPENSE $950 $950 $950 $950 $950
5210 OFFICE SUPPLIES $100 $100 $100 $100
$400
5630 SAFETY EQUIPMENT $500 $500 $500 $500 $500
5536 TRAINING/SEMINARS $400 $400 $400 $400
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A We will remain short handed on crews and preventative maintenance and line inspections will not be completed in a
timely manner. We will not be able to meet the EPA and CMOM requirements.
$61,263
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Assist crews on job sites and in emergency situations. The employees' main task will be cleaning and inspecting our
wastewater lines. Also, this position will create another crew to help clean and camera 10% of Town lines.
We will have more staff to assist with repairs and preventative maintenance. According to the Administrative Order by
the EPA and the CMOM implementation,10%of all of our wastewater lines are required to be cleaned and inspected
each year. This will also help with records such as the conditions and assessments of the lines.
TOTAL $46,476 $61,263 $61,263 $61,263244
One Utility Worker in January 2020.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
245
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-98EXP CONSTRUCTION INSPECTIONS
SUPPLEMENTAL DETAILS - ACTIVE
CUSTER ROAD METER STATION AND WL RELOCATIONS DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
6610 CAPITAL $2,501,275 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To fund the relocation of the water line and water meter location at the Custer Road Pump Station to make room for
the widening of Custer Road north of US 380.It is anticipated that TxDOT will reimburse the Town for the costs
associated with the relocations except for $300,000, that are for Town responsible costs associated with the
relocations.
Relocating the water line and water meter will allow the Texas Department of Transportation to widen Custer Road
north of US 380 from the existing 2-lane asphalt roadway to a 6-lane divided concrete curb and gutter roadway.
TOTAL $2,501,275 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A If the water line and water meter are not relocated, then TxDOT will not be able to proceed with the widening of Custer
Road.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS246
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-98EXP CONSTRUCTION INSPECTIONS
SUPPLEMENTAL DETAILS - ACTIVE
COOK LANE (FIRST - END) WATER LINE DISCRETIONARY - 1 2
RESOURCES REQUESTED
2024
6610 CAPITAL $400,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To fund the construction of a 12"water line on Cook Lane from First Street to where the existing Cook Lane ends
today.
The water line will provide a looped water system that will serve the Police Station and Dispatch Facility with a second
water line feed as well as provide future service to the adjacent undeveloped properties along Cook Lane.
TOTAL $400,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The water line will be constructed in conjunction with the construction of Cook Lane. Not installing the water line with
the roadway project will be more costly in the future.In addition, the Police Station and Dispatch Facility will not have
a second water line feed.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS247
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-98EXP CONSTRUCTION INSPECTIONS
SUPPLEMENTAL DETAILS - ACTIVE
BROADWAY (PARVIN - CRAIG) WATER LINE DISCRETIONARY - 2 3
RESOURCES REQUESTED
2024
6610 CAPITAL $150,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To fund the construction of a new water line along Broadway from Parvin to Craig.Will provide better water service to the adjacent properties.
TOTAL $150,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The water service provided to the adjacent properties will be lacking.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
248
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
120 POLICE SPD POLICE 120-20-01EXP OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
COMPENSATION - MARKET ADJUSTMENT POLICE SPD DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5110 SALARIES AND WAGES $9,555 $9,555 $9,555 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To ensure that all employees are paid a minimum comparable rate for their position within the Town and to become
competitive with other municipalities for retention and recruitment purposes.
Increased employee morale, which directly affects Town residents through employee productivity. Also, maintaining
external market competitiveness is crucial in the recruitment of qualified candidates and retention of current
employees.
TOTAL $9,555 $9,555 $9,555 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Inability to maintain a quality workforce, poor employee morale, and lack of market competitiveness which will result
in increased turnover due to lack of retention incentives.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS249
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
130 FIRE SPD FIRE 130-30-01EXP OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
COMPENSATION - MARKET ADJUSTMENT FIRE SPD DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5110 SALARIES AND WAGES $9,555 $9,555 $9,555 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To ensure that all employees are paid a minimum comparable rate for their position within the Town and to become
competitive with other municipalities for retention and recruitment purposes.
Increased employee morale, which directly affects Town residents through employee productivity. Also, maintaining
external market competitiveness is crucial in the recruitment of qualified candidates and retention of current
employees.
TOTAL $9,555 $9,555 $9,555 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Inability to maintain a quality workforce, poor employee morale, and lack of market competitiveness which will result
in increased turnover due to lack of retention incentives.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS250
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
45 STORM DRAINAGE UTILITY FUND ENGINEERING 450-98-02EXP STORMWATER
SUPPLEMENTAL DETAILS - ACTIVE
FRONTIER PARK/LAKES OF PROSPER DRAINAGE DESIGN DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5410 PROFESSIONAL SERVICES $100,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To design the drainage channel improvements west of Frontier Park from the Lakes of Prosper development to Frontier
Parkway. These downstream improvements are necessary to facilitate the hydraulic outfall design of drainage from the
Lakes of Prosper development, Frontier Park, and the PISD Stadium site. Construction of the drainage channel
improvements will be constructed after the Frontier Parkway roadway widening project is complete. Construction is
estimated at $985,000 and will be budgeted in FY 2022.
The channel improvements will ensure that the on-site drainage from Frontier Park and the PISD Stadium drainage as
well as the retention pond from the Lakes of Prosper development are able to adequately drain downstream and not
back up onto those properties in a 100-year storm event.
TOTAL $100,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Without the design of the channel improvements, the extent of the improvements to alleviate the drainage from the
Lakes of Prosper development, Frontier Park and the PISD Stadium site will remain unknown. Without the
improvements, the risk of damage to these properties is expected in a 100-year storm event.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS251
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
45 STORM DRAINAGE UTILITY FUND ENGINEERING 450-98-02EXP STORMWATER
SUPPLEMENTAL DETAILS - ACTIVE
COMPENSATION- MARKET ADJUSTMENT DISCRETIONARY - 1 2
RESOURCES REQUESTED
2024
5110 SALARIES $360 $360 $360 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To ensure that all employees are paid a minimum comparable rate for their position within the Town and to become
competitive with other municipalities for retention and recruitment purposes.
Increased employee morale, which directly affects Town residents through employee productivity. Also, maintaining
external market competitiveness is crucial in the recruitment of qualified candidates and retention of current
employees.
TOTAL $360 $360 $360 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Inability to maintain a quality workforce, poor employee morale, and lack of market competitiveness which will result
in increased turnover due to lack of retention incentives.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS252
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
67 SPECIAL REVENUE-DONATIONS ADMINISTRATION 670-10EXP ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
DRONES - SPECIAL RESPONSE TEAM DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5205 POLICE DONATION EXP $6,309 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Drones for inside building audio/visual surveillance. Vendors quote is for Loki 1.0 Professional Edition containing two
drones.
Allows officers to clear structures and minimizes safety risk.
TOTAL $6,309 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Will reduce some necessity for mutual aid from other agencies.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS253
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
67 SPECIAL REVENUE-DONATIONS ADMINISTRATION 670-10EXP ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
BODY CAMERAS AND LICENSES DISCRETIONARY - 1 2
RESOURCES REQUESTED
2024
5205 POLICE DONATION EXP $5,607 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Upgrade eight existing body cameras to newer models that are high-density (HD).The purchase of newer cameras will reduce chances of maintenance due to age and greatly enhance the quality of
evidence produced due to the upgraded, high definition cameras. This would help in future criminal prosecutions and
potential nefarious claims against officers.
TOTAL $5,607 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Older cameras going out of service/maintenance issues.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS254
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
67 SPECIAL REVENUE-DONATIONS ADMINISTRATION 670-10EXP ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
RADIOS (HAND-HELD) - DONATION FUND DISCRETIONARY - 1 3
RESOURCES REQUESTED
2024
5205 POLICE DONATION EXP $40,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The Police Department received notice from Motorola Solutions that fifteen (15)of our current radios, part of their
APX 6000 group, will no longer be supported or available for purchase. The end-of-support date is December 31, 2019.
Half of the cost will be funded in the General Fund.
Continued Service
TOTAL $40,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Funding is necessary to prevent a dramatic impact to operations.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS255
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
67 SPECIAL REVENUE-DONATIONS ADMINISTRATION 670-10EXP ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
LAPTOPS FOR EVACUATIONS DISCRETIONARY - 1 4
RESOURCES REQUESTED
2024
5205 POLICE DONATION EXP $3,500 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Laptops to use in the event of an emergency at the Police Department which would cause the need to evacuate.At this time we do not have a back-up facility nor an evacuation plan.In the event of an emergency, Communications
would not have the ability to continue operations without using pen/paper and a portable radio. With the addition of
two laptops Communications could continue normal operating activities anywhere. The Communications Manager can
move a license from one computer to another allowing the division to continue using CAD during an emergency.
TOTAL $3,500 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Communications Officers would continue to use pen/paper during an evacuation/emergency.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS256
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
67 SPECIAL REVENUE-DONATIONS ADMINISTRATION 670-10EXP ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
LP15 DEFIBRILLATOR 4G MODEMS DISCRETIONARY - 1 1
RESOURCES REQUESTED
2024
5206 FIRE DEPT DONATION EXP $3,615 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to fund the replacement of the current 3G modems in the LP15 cardiac
monitors/defibrillators with the manufacturer required 4G modems.
These modems provide the timely and critical transfer of cardiac data while in the field at the patients side into the
receiving cardiac treatment facilities in order to have potential life saving measures at the ready upon patient arrival.
The current 3G modem technology is no longer being supported by the manufacturer or receiving cardiac facilities.
TOTAL $3,615 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Cardiac treatment facilities and cath labs will not be ready to receive and begin immediate treatment, thus delaying life-
saving measures on behalf of the patient.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS257
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
67 SPECIAL REVENUE-DONATIONS ADMINISTRATION 670-10EXP ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
PULSE OXIMETRY PROBES WITH CO CAPABILITY DISCRETIONARY - 1 2
RESOURCES REQUESTED
2024
5206 FIRE DEPT DONATION EXP $6,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to fund the purchase of adult/pediatric pulse oximetry probes used in conjunction with
the LP15 cardiac monitors that have the capability of monitoring both SPO2 and carbon monoxide.
Current probes only monitor SPO2 (oxygen levels in the blood stream). A separate piece of equipment is used to
monitor CO (carbon monoxide). We currently have two (2) CO monitors that have reached their functional life span and
will have to be replaced,as well as the cost of one additional monitor for the reserve Medic (total cost of $12,800).By
funding this request,we will not have to replace the two (2)CO monitors nor purchase the one for the reserve medic,
thus saving $6,800 to the budget.
TOTAL $6,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A We will need to purchase lesser SPO2 probes for our LP15 equipment and then purchase outdated CO monitors to
replace existing equipment.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS258
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
67 SPECIAL REVENUE-DONATIONS ADMINISTRATION 670-10EXP ADMINISTRATION
SUPPLEMENTAL DETAILS - ACTIVE
DRONE/UAS DISCRETIONARY - 1 3
RESOURCES REQUESTED
2024
5206 FIRE DEPT DONATION EXP $3,211 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to purchase a Drone/UAS to maintain the current Town of Prosper drone program. Our
current drone is no longer supported by the manufacturer and parts are no longer available. The amount requested
also includes the air data plan we must have to track all flight information with the FAA. This was a requirement we
were recently made aware of to remain in compliance with the FAA.
The benefits gained by this request will allow the Fire Department to sustain the current Drone/UAS Program. The
drone/UAS is utilized by FD and PD for emergency response as well as non-emergency operations such as pre-fire
planning and aerial photos/videos for the Town.
TOTAL $3,211 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Without funding this request,we stand the chance of shutting down the Drone/UAS program. The current Drone/UAS
is no longer supported and we cannot get parts for it.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS259
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
62 PARK IMPROVEMENT FUND PARK IMPROVEMENT 620-60EXP PARK IMPROVEMENT
SUPPLEMENTAL DETAILS - ACTIVE
HAYS PARK DESIGN DISCRETIONARY - 2 1
RESOURCES REQUESTED
2024
6610 HAYS PARK $35,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide funding for professional services to generate construction drawings and specifications for Hays Park. These
plans will be used for bidding purposes.Next year, a request will be made to provide funds for the construction.
Construction cost to be further defined once design is complete. Estimate $300,000 in FY 2021.
Completing the design of Hays Park, which is currently undeveloped, will begin the process to serve this neighborhood
with a nearby park that accommodates recreation and leisure needs and improves the area's desirability. It's
anticipated the design will include elements to commemorate the Hays family, specifically Bill Hays' contributions to
the Town. A playground, picnic pavilion, other amenities and signage, and the removal of the existing water tanks and
fence, will further enhance the site, bringing a Town identity to the area. This project is aligned with the following
Town Council Goals:
Goal 5 Maximize Recreation and Leisure Opportunities
Goal 6 Maintain Community Character
Goal 9 Improve Town Facilities
TOTAL $35,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
The development of this park will increase community appeal and create a lasting tribute to the Hays family. Because
studies show that additional park spaces provide increased tourism and recreation-related spending, these
enhancements will serve to increase local tax revenues and heighten property values. Additionally, there may be grants
available through the Texas Parks and Wildlife Department which can be pursued once the project is approved.
Not funding the design of Hays Park will delay the development of Prosper's park system and this neighborhood will
continue to lack a public park to serve the needs of its residents.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS260
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
62 PARK IMPROVEMENT FUND PARK IMPROVEMENT 620-60EXP PARK IMPROVEMENT
SUPPLEMENTAL DETAILS - ACTIVE
PECAN GROVE PARK DISCRETIONARY - 2 2
RESOURCES REQUESTED
2024
6610 CAPITAL $67,500 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide design services to add a basketball court, pavilion, parking lot and additional picnic tables to Pecan Grove
Park. The anticipated construction estimate for this project is $675,000 which is shown on the 5 year CIP to be asked
for in FY 2020-2021.
Pecan Grove Park was completed in 2004 and was constructed with the development of the neighborhood. The
existing park currently has open space and a playground. The proposed improvements would align the park to the
standards of the other neighborhood parks in the park system, which would include a pavilion, basketball court and
parking lot. The proposed improvements meet the following Town Council Goals:
Goal 2 Maintain Safety and Security
Goal 4 Maximize Recreation and Leisure Opportunities
Goal 5 Maintain Community Character
TOTAL $67,500 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
The development of this park will increase community appeal. Studies show that additional park spaces provide
increased tourism and recreation-related spending, these enhancements will serve to increase local tax revenues and
heighten property values. Additionally, there may be grants available through the Texas Parks and Wildlife Department
or Collin County Funding Assistance which can be pursued once the project is approved.
Not funding the design of Pecan Grove Park will delay the development of Prosper's park system and this
neighborhood will continue to lack typical park amenities to serve the needs of its residents.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS261
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
62 PARK IMPROVEMENT FUND PARK IMPROVEMENT 620-60EXP PARK IMPROVEMENT
SUPPLEMENTAL DETAILS - ACTIVE
PECAN GROVE HIKE AND BIKE TRAIL EXTENSION DISCRETIONARY - 2 3
RESOURCES REQUESTED
2024
6610 CAPITAL $30,000 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide professional services to design and prepare construction documents for a trail connection and other
amenities such as a pavilion and seating areas with the Pecan Grove Park. This project generally consists of
approximately 1200 l.f.of 10'wide multi-use concrete trail and related improvements. The anticipated construction
estimate for this project is $410,000 which is shown on the 5 year CIP to be asked for in FY 2019-2020.
The Pecan Grove Trail and Amenities Improvements will provide a critical link in the overall trail system and safe
passage way by providing a connection from Kiowa Dr. down the west side of the power line easement. This portion of
trail is shown on the Council-approved Parks Master Plan and meets the following Town Council Goals:
Goal 2 Maintain Safety and Security
Goal 4 Maximize Recreation and Leisure Opportunities
Goal 5 Maintain Community Character
TOTAL $30,000 $0 $0 $0
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
This connection comprises a portion of Prosper's hike and bike trail system and will increase safety,as well as
community appeal. Studies show additional trails increase tourism and recreation-related spending, which increases
local tax revenues and heightens property values. Other amenities will be evaluated through the design process that
would not only enhance the trail experience, but the park experience as well.
Not funding this request will delay the completion of the trail master plan and delay the safe passage of pedestrians via
the trail connection.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS262
TITLE TYPE RANK
$99,661
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
TOTAL $83,964 $99,661 $99,661 $99,661
$300
7145 TRANSFER TO VERF $0 $279 $279 $279 $279
5536 TRAINING/SEMINARS $300 $300 $300 $300
$165
5530 TRAVEL $1,100 $1,100 $1,100 $1,100 $1,100
5419 IT LICENSES $165 $165 $165 $165
$200
5220 OFFICE EQUIPMENT $8,945 $0 $0 $0 $0
5210 OFFICE SUPPLIES $200 $200 $200 $200
$135
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600 $600
5185 LONG TERM/SHORT TERM DISABILIT $101 $135 $135 $135
$133
5180 TMRS EXPENSE $7,238 $9,650 $9,650 $9,650 $9,650
5175 LIABILITY (TML) WORKERS COMP $100 $133 $133 $133
$420
5170 LIFE / ADD INSURANCE $51 $68 $68 $68 $68
5165 DENTAL EXPENSE $315 $420 $420 $420
$162
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780 $9,780
5155 SUTA EXPENSE $162 $162 $162 $162
$4,416
5150 MEDICARE EXPENSE $775 $1,033 $1,033 $1,033 $1,033
5145 SOCIAL SECURITY EXPENSE $3,312 $4,416 $4,416 $4,416
$1,200
5143 CELL PHONE ALLOWANCE $765 $1,020 $1,020 $1,020 $1,020
5115 SALARIES-OVERTIME $900 $1,200 $1,200 $1,200
2024
5110 SALARIES $51,750 $69,000 $69,000 $69,000 $69,000
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
COMMUNICATIONS MANAGER (NEW PERSONNEL)DISCRETIONARY - 2 1
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-02EXP TOWN SECRETARY'S OFFICE
CUT263
One Communications Manager in January 2020.With the retirement of Celso in FY 2021,this position request will be reviewed again in the future to determine the
needs.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The continued growth of the Town's Public and Media Relations program is dependent on attracting and retaining
high-quality staff. Additional public and media relations personnel will be necessary to implement the Town's three-
year Communication Plan, and to continue to add community engagement activities.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
The position will report to the Town Secretary/PIO and will supervise the Communication Specialist. The demand
for communication, social media, and digital marketing services continues to grow for the Town.In FY 2018-2019,
the Town's Public and Media Relations programs continued to grow with the addition of the Town Talks speakers
bureau, the quarterly HOA Presidents Meetings, a Citizens Academy in the fall of 2019,the approval of the State of
the Community Event in 2020,and the expanded use live and recorded produced video content. The
Communication Specialist continues to receive an increased number of requests for website assistance,
photography and videography services, and the creation of marketing materials, such as posters, flyers, brochures,
calendars,as well as the Finance Department's PAFR. The addition of an in-house staff person with professional
public and media relations expertise in FY 2019-2020 will help prepare for that transition by supplementing the
increased workload of the Communication Specialist.It will also streamline the transition of bringing the tasks and
duties of the PAMR consultant in-house, while making the most of the consultant's skills and knowledge of the
Town through the duration of his contract.
The addition of this position will allow the Town Secretary/PIO more time for planning and management in other
areas. A professionally trained Communication Manager will enhance the Town's ability to communicate effectively
with residents using current trends in communication methods. Assist the Town Secretary/PIO with the
implementation of the Town's Communication Plan, and make recommendations on additional communication
methods and strategies. Oversee the development of the Town's media releases, marketing materials, and social
media content. Assist with public engagement activities such as the HOA Presidents Meetings, State of the
Community, and Special Events.
CUT264
TITLE TYPE RANK
N/A IT presented a request to expand the usage as well as training in-house across all departments that utilize Lasferfiche.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Town staff will continue to utilize online training modules, technical support, and training services provided by the
Town's Laserfiche provider.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The annual Laserfiche Empower conference is a week-long training on the newest features and functions of the
software program. The conference provides hands-on training to users and administrators on how to maximize the
functionality of the software
The Town is currently using Laserfiche as a records repository, however,we have not yet maximized its functionality.
Additional training in Laserfiche's workflow capability and forms functionality could streamline operations and
increase efficiency.
$900
TOTAL $2,625 $2,625 $2,625 $2,625 $2,625
5536 TRAINING/SEMINARS $900 $900 $900 $900
2024
5530 TRAVEL $1,725 $1,725 $1,725 $1,725 $1,725
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
LASERFICHE EMPOWER CONFERENCE DISCRETIONARY - 3 4
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-02EXP TOWN SECRETARY'S OFFICE
CUT265
TITLE TYPE RANK
N/A Will revisit in the future in adding another K-9 unit to the Police workforce. More data needed to warrant another K-9.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Wear and tear on the K-9 as well as not having K-9 coverage for night shift.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
K-9 on night shift that would split the workload with the current K-9 officer and dog; offering day shift and night shift K-
9 coverage for the Department. The dog will be used for narcotics detection,building searches, tracking/trailing, area
searches, evidence recovery, criminal apprehension. Outside agency assistance often is not available and/or
unpredictable. Regarding a specialized vehicle, per Defender Supply, the difference is approximately $7,000.
Having two K-9 Units available, would give the Department K-9 coverage most of the time.
$18,750
TOTAL $143,528 $41,967 $41,967 $41,967 $41,967
7145 TRANSFER TO VERF $0 $18,750 $18,750 $18,750
$0
6160 CAPITAL EXPENDITURE - VEHICLES $72,000 $0 $0 $0 $0
6140 CAPITAL EXPENDITURE - EQUIPMENT $16,500 $0 $0 $0
$1,000
5620 TOOLS AND EQUIPMENT $14,811 $0 $0 $0 $0
5536 TRAINING/SEMINARS $17,500 $1,000 $1,000 $1,000
$3,980
5530 TRAVEL $1,000 $1,000 $1,000 $1,000 $1,000
5410 PROFESSIONAL SERVICES $3,980 $3,980 $3,980 $3,980
$0
5400 UNIFORM EXPENSE $1,255 $1,255 $1,255 $1,255 $1,255
5265 PROMOTIONAL EXPENSE $500 $0 $0 $0
$1,776
5230 DUES, FEES, AND SUBSCRIPTIONS $100 $100 $100 $100 $100
5180 TMRS EXPENSE $1,776 $1,776 $1,776 $1,776
$812
5150 MEDICARE EXPENSE $190 $190 $190 $190 $190
5145 SOCIAL SECURITY EXPENSE $812 $812 $812 $812
2024
5115 SALARIES - OVERTIME $13,104 $13,104 $13,104 $13,104 $13,104
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
K-9 UNIT DISCRETIONARY - 1 4
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-01EXP OPERATIONS
CUT266
TITLE TYPE RANK
N/A Informed Police to utilize current fleet or request from Public Works a truck to move such equipment. Does not
warrant adding to fleet when Police could utilize current fleet in the Town.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The wear and tear on Police Tahoe's from pulling the SkyWatch tower and radar trailers would be greatly increased.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$7,729
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Truck will be purchased to haul large SkyWatch tower and radar trailers for Town special events, Police service events,
and future departmental recruiting. Current Police Tahoe's are not rated to haul the SkyWatch tower, and therefore,
this vehicle is necessary. Weight of tower is 12,000 pounds.
The purchase of this truck would greatly reduce the maintenance cost on the current PD fleet due to damage being
caused from pulling trailers they are not rated to pull.
TOTAL $46,168 $7,729 $7,729 $7,729
$0
7145 TRANSFER TO VERF $0 $5,491 $5,491 $5,491 $5,491
6160 CAPITAL EXPENDITURE - VEHICLES $43,930 $0 $0 $0
$1,438
5353 OIL/GREASE/INSPECTIONS $200 $200 $200 $200 $200
5352 FUEL $1,438 $1,438 $1,438 $1,438
2024
5350 VEHICLE EXPENSE $600 $600 $600 $600 $600
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
TRUCK FOR SKYWATCH TOWER, RADAR TRAILER, EVENTS DISCRETIONARY - 1 5
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-01EXP OPERATIONS
CUT267
TITLE TYPE RANK
N/A Not vetted through the Town's Human Resources Department and recommended using an in-house system to track
schedules.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Increased risk of shift scheduling errors.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$3,245
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purchase of this scheduling software would enable officers to view and sign up for off duty and overtime jobs via
a web based server. The officers would be able to use this software on any type of mobile device.
Having an online scheduling system would provide the opportunity for the department to easily track which officers
are working which event and what the officers are being paid. The current scheduling software is for day to day shift
scheduling and does not have the capability to track off duty employment.
TOTAL $3,245 $3,245 $3,245 $3,245
2024
5419 IT LICENSES $3,245 $3,245 $3,245 $3,245 $3,245
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
OFF-DUTY EMPLOYMENT SOFTWARE DISCRETIONARY - 1 8
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-01EXP OPERATIONS
CUT268
TITLE TYPE RANK
N/A Dispatch's travel budget was increased 5 times the amount in FY 2019 and year to date expenses do not see the
department spending more than budgeted.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Communications will have to continue sharing hotel rooms which can be a liability in and of itself.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$6,950
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Increase the travel budget to provide a hotel for each person attending training and to pay for parking/mileage, which
is currently not in our budget.
Currently when we attend training we are sharing a hotel room.As we add male staff and staff of varying sexual
orientation, sharing a hotel room is not feasible.We need to add one hotel room for each planned training conference.
In addition,we currently pay for parking and mileage out of our own pocket. The request is to add this to the budget
so Communications personnel are not paying out of their own money to attend training mandated by the State of
Texas for licensing.
TOTAL $6,950 $6,950 $6,950 $6,950
2024
5530 TRAVEL $6,950 $6,950 $6,950 $6,950 $6,950
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
INCREASE IN TRAVEL DISCRETIONARY - 1 1
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-05EXP DISPATCH
CUT269
TITLE TYPE RANK
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Dispatch will be forced to continue working short staffed and the increased payment of overtime will be necessary
when someone is in training, sick, vacation, etc...
$120,882
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Adding personnel would allow the Communication Officers to work more efficiently with the increased amount of
responders for whom they answer radio traffic. With an increase in population the Town of Prosper has increased its
call volumes from citizens.
2016 Telephone Calls: 28,889
2017 Telephone Calls: 30,754
2018 Telephone Calls: 36,688
Telephone Calls Increase: 27%
2016 Calls for Service: 27,983
2017 Calls for Service: 40,575
Calls for Service Increase: 45%
Our current staffing does not adhere to national standards set forth by NENA, APCO, nor NFPA.
The addition of two Communication Officers would allow additional persons on shift. This would allow coverage of
three in the room the majority of days and we could increase our minimums to two in the room at all times.By staffing
two additional personnel,we will be able to reduce our overtime costs and still maintain a healthy work environment
for our employees. Reduce liability for the Town with more Communication Officers on duty when major incidents
occur; less disruption of job duties - Police/Fire and phones.
TOTAL $90,829 $120,782 $120,882 $120,782
$100
5536 TRAINING/SEMINARS $650 $650 $650 $650 $650
5230 DUES, FEES, AND SUBSCRIPTIONS $0 $0 $100 $0
$153
5186 WELLE-WELLNESS PROG REIMB EMPL $900 $1,200 $1,200 $1,200 $1,200
5185 LONG TERM/SHORT TERM DISABILIT $115 $153 $153 $153
$153
5180 TMRS EXPENSE $8,197 $10,930 $10,930 $10,930 $10,930
5175 LIABILITY (TML) WORKERS COMP $115 $153 $153 $153
$840
5170 LIFE / ADD INSURANCE $102 $137 $137 $137 $137
5165 DENTAL EXPENSE $630 $840 $840 $840
$324
5160 HEALTH INSURANCE $14,670 $19,560 $19,560 $19,560 $19,560
5155 SUTA EXPENSE $324 $324 $324 $324
$5,001
5150 MEDICARE EXPENSE $877 $1,170 $1,170 $1,170 $1,170
5145 SOCIAL SECURITY EXPENSE $3,751 $5,001 $5,001 $5,001
2024
5110 SALARIES $60,498 $80,664 $80,664 $80,664 $80,664
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
TWO COMMUNICATIONS OFFICERS (NEW PERSONNEL)DISCRETIONARY - 2 2
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-05EXP DISPATCH
CUT270
Two Communications Officers in January 2020. Staffing was increased in FY 2019 from 9 to 11 positions. Dispatch is also seeing vacancies within the department.
Maximize current approved workforce and review request in FY 2021.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
CUT271
TITLE TYPE RANK
N/A Software not vetted through the Town's Human Resources department and not recommending departments move
into a different direction when it comes to performance tracking that has not been approved by HR.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Supervisors will continue to use various ways of tracking performance.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$2,500
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Currently, every Supervisor tracks their employees differently. Guardian Tracking is an out of the box employee
documentation software that promotes transparency through every level.
The software allows you to track all performance, both good and bad. When a Supervisor creates an entry into the
software the employee gets a copy of it. The software also mitigates liability by documenting incidents as they happen.
Cost breakdown: $850 one time implementation fee and $2428 per year for 51 employees.
TOTAL $3,300 $2,500 $2,500 $2,500
2024
5480 CONTRACT SERVICES $3,300 $2,500 $2,500 $2,500 $2,500
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
GUARDIAN TRACKING SOFTWARE DISCRETIONARY - 2 4
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-05EXP DISPATCH
CUT272
TITLE TYPE RANK
N/A Dispatch's training budget was increased 5 times the amount in FY 2019 and year to date expenses do not see the
department spending more than budgeted.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A We are required training hours in order to remain licensed by TCOLE and IAED.It is difficult to obtain these hours on
an annual basis with the funds we currently have.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$1,500
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Increase the Training Budget for Dispatchers to attend classes for re-certification.Currently the department shares $6500 for training purposes. This is less than $600 per person. Increasing this will
allow Dispatchers to attend local training that has registration fees. Currently they are attending classes in Arlington
for free,but these classes are repetitive and there are many organizations that host great training at a cost. National
Seminars Training has fantastic courses that are local with a cost range of $149-$299 per person. ILEA also hosts great
courses with an average cost of $350-$500 per person.
TOTAL $1,500 $1,500 $1,500 $1,500
2024
5536 TRAINING/SEMINARS $1,500 $1,500 $1,500 $1,500 $1,500
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
INCREASE TRAINING BUDGET DISCRETIONARY - 2 6
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-05EXP DISPATCH
CUT273
TITLE TYPE RANK
N/A Dispatch's training budget was increased 5 times the amount in FY 2019 and year to date expenses do not see the
department spending more than budgeted.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Dispatch will continue to attend local training that is hosted by DENCO, NCT911, and Tarrant County.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$1,560
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide Communications Officers with cost-effective online reality-based training.PLS Dispatch Pro is a training resource that is cost effective and reality-based. The training modules will assist Prosper
Communications in satisfying their re-certification requirements for EMD.In addition, the training will help ensure that
the Communications Officers are well trained and ready to respond in an emergency situation.
TOTAL $1,560 $1,560 $1,560 $1,560
2024
5536 TRAINING/SEMINARS $1,560 $1,560 $1,560 $1,560 $1,560
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
PLS DISPATCH PRO ONLINE REALITY BASED TRAINING DISCRETIONARY - 2 7
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-05EXP DISPATCH
CUT274
TITLE TYPE RANK
N/A Reviewed the last three years of historical OT as well as what is being budgeted into the GF and the Special Purpose
District for next year. The Chief and Finance feel this is not warranted due to increasing the base OT in the SPD by
almost 11% due to increase sales tax projections.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Annually we have a significant shortfall in overtime.In previous years we have been able to fund this with surplus from
other accounts. Our budget is lean and we can no longer afford to do this without another department need suffering.
Budgeting the known variables is easy.It is difficult to predict the human element as we don't know when someone
will be injured, sick, be deployed through the military, or bereavement.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to fund the anticipated shortfall in overtime.It also includes the FY2020 Step Plan
increases which accounts for 13,661.40 of the request.
We will fully fund necessary overtime to account for all vacation and holiday leave hours, mandatory training, fire
prevention shows, and unknown variables that include sick, workers compensation, military, and bereavement.
$9,337
TOTAL $83,516 $83,516 $83,516 $83,516 $83,516
5180 TMRS EXPENSE $9,337 $9,337 $9,337 $9,337
$4,272
5150 MEDICARE EXPENSE $999 $999 $999 $999 $999
5145 SOCIAL SECURITY EXPENSE $4,272 $4,272 $4,272 $4,272
2024
5115 SALARIES - OVERTIME $68,908 $68,908 $68,908 $68,908 $68,908
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
OVERTIME - FIRE DISCRETIONARY - 1 1
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
CUT275
TITLETYPERANKN/A This fleet replacement is scheduled for FY 2021 based on the estimated life of the asset. Per the VERF policy,annually the VERF contributionsare adjusted to reflect anticipated market adjustments. This allows the GeneralFund to normalize payments into the VERF based on the replacement life cycle of each asset. WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?The Department is seeking to obtain a grant to cover a portion of the truck. Without replacing the truck we run the risk of having to take the brush truck out of service or sending the truckback to the manufacturer in Kansas to have a rear pump motor replaced. The estimated expense would be $15‐20,000. In addition, an engine leak was noticed by Bob Tomes Ford at a recent service visit. Two years ago asimilar leak cost $3700. It would cost $200‐400 to diagnose due to the fact that much of the top motorcomponents have to be removed to get to the motor. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTSCOMMENTSWHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of the request to is fund the shortfall in the VERF to replace Brush 1 three years prior to it's originalfifteen year cycle. The current price is $167,000 and is expected to increase in the Fall to 172,000. The priceestimated includes the expected price increase in the Fall. The VERF shows 63,031 as of September 2019. We would avoid paying expensiverepair bills. The main benefitwould be to have a brush truck thatis dependablewithout fear of failure of the pump. We have requested through the VERF to change the schedule to a ten yearcycle instead of the fifteen previously setup based on repair costs and recommendations from the manufacturer(see attachments).$020247145 TRANSFER TO VERF$108,969$0$0$0$0LINE ITEM2020$0TOTAL $108,969 $0 $0202120222023SUPPLEMENTAL DETAILS ‐ CUTBRUSH TRUCK REPLACEMENT VERF DIFFERENCE DISCRETIONARY ‐ 12RESOURCES REQUESTEDTOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSCUT276
TITLE TYPE RANK
N/A This request is not a priority from the Fire department due to other needs.We will continue to review this in the
future based on the request of Chief and the priorities of the department.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Without paramedic trained members on the team, the team will not have the training and/or equipment to
handle/stabilize an injured Police Officer, victim or suspect in a pre-hospital setting.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$53,561
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Prosper PD has requested FD provide paramedic members to be part of PD Special Response Team (SRT). The purpose
of this request is to equip and train three existing Firefighter/Paramedics to become tactical medics to be part of the
Police Department's Special Response Team. The added overtime, dues, and all other charges are estimated fees
provided by the Police Department to cover all costs associated for three FD personnel, one per shift,if the tactical
paramedic program is approved.
Support for Police Department Special Response Team (SRT). Provide medical assistance during SWAT operations.
Tactical Medics can initiate advanced pre-hospital patient care of wounded officers in hostile environments.
TOTAL $77,801 $60,461 $53,561 $53,561
$0
5630 SAFETY EQUIPMENT $16,885 $3,110 $3,110 $3,110 $3,110
5536 TRAINING/SEMINARS $6,900 $6,900 $0 $0
$250
5440 EMS $2,945 $1,920 $1,920 $1,920 $1,920
5335 RADIO/VIDEO REPAIRS $2,790 $250 $250 $250
$5,273
5230 DUES, FEES, AND SUBSCRIPTIONS $1,050 $1,050 $1,050 $1,050 $1,050
5180 TMRS EXPENSE $5,273 $5,273 $5,273 $5,273
$2,417
5150 MEDICARE EXPENSE $565 $565 $565 $565 $565
5145 SOCIAL SECURITY EXPENSE $2,417 $2,417 $2,417 $2,417
2024
5115 SALARIES - OVERTIME $38,976 $38,976 $38,976 $38,976 $38,976
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
TACTICAL MEDIC PROGRAM DISCRETIONARY - 2 8
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
CUT277
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL DEVELOPMENT SERVICES 100-40-02EXP CODE COMPLIANCE
SUPPLEMENTAL DETAILS - CUT
INDEPENDENT CONTRACTOR - HEALTH INSPECTIONS DISCRETIONARY - 2 3
RESOURCES REQUESTED
2024
5480 CONTRACT SERVICES $20,000 $20,000 $20,000 $20,000 $20,000
LINE ITEM 2020 2021 2022 2023
$20,000
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
If the supplemental for the new Health and Code Compliance Officer does not get approved, this division would like to
request the services of an independent contractor to conduct and provide health inspections services during the
weekends and in the absence of the Health and Code supervisor.
The assistance of this individual will help ensure annually permitted facilities and temporary events are inspected in a
timely manner and serve as Town Sanitarian in the event of emergencies during the absence of the Health and Code
Supervisor.
TOTAL $20,000 $20,000 $20,000 $20,000
N/A Cut this request due to the funding of a new Health and Code Compliance Officer.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Inability to conduct routine health inspections, increase in overtime for staff may be requested, and inability to
schedule mandatory training for required certifications.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTSCUT278
TITLE TYPE RANK
COMMENTS
$442
TOTAL $68,388 $86,997 $86,997 $86,997 $86,997
7145 TRANSFER TO VERF $0 $442 $442 $442
$100
5536 TRAINING/SEMINARS $745 $745 $745 $745 $745
5533 MILEAGE EXPENSE $50 $100 $100 $100
$75
5419 IT LICENSES $165 $165 $165 $165 $165
5400 UNIFORM EXPENSE $50 $75 $75 $75
$0
5230 DUES, FEES, AND SUBSCRIPTIONS $795 $795 $795 $795 $795
5220 OFFICE EQUIPMENT $3,010 $0 $0 $0
$600
5210 OFFICE SUPPLIES $100 $100 $100 $100 $100
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600
$8,199
5185 LONG TERM/SHORT TERM DISABILIT $86 $115 $115 $115 $115
5180 TMRS EXPENSE $6,149 $8,199 $8,199 $8,199
$47
5175 LIABILITY (TML) WORKERS COMP $85 $113 $113 $113 $113
5170 LIFE / ADD INSURANCE $36 $47 $47 $47
$9,780
5165 DENTAL EXPENSE $315 $420 $420 $420 $420
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780
$877
5155 SUTA EXPENSE $162 $162 $162 $162 $162
5150 MEDICARE EXPENSE $658 $877 $877 $877
$1,020
5145 SOCIAL SECURITY EXPENSE $2,814 $3,752 $3,752 $3,752 $3,752
5143 CELL PHONE ALLOWANCE $765 $1,020 $1,020 $1,020
2024
5110 SALARIES $44,618 $59,490 $59,490 $59,490 $59,490
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
MARKETING COORDINATOR (NEW PERSONNEL)DISCRETIONARY - 1 1
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
CUT279
One Marketing Coordinator in January 2020.Timing of the new 402 rec center requires more data regarding the need for a position. Will monitor this request for
future needs.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
With better marketing and awareness programs and classes will be more well attended.The department's Administrative Assistant will continue to do what she is able to accomplish with regards to
marketing,but it will be less than needed. Also,as her time is dedicated to these marketing efforts, she will not have
time to assist staff requiring managers and the Director to spend time on administrative duties which reduces their
work capacity.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The Marketing Coordinator will help meet the Strategic Goal of Maximizing Leisure Opportunities by developing
effective marketing and communications that make citizens aware of and informed about classes, camps, programs
and events that are offered by the Town.
Of the benchmark communities, Coppell, Allen, Frisco, McKinney, and Southlake all have a marketing person in their
Parks and Recreation Department that focuses on Parks and Recreation marketing and communications.
Goal 5 speaks to promoting community through unique spaces and events. Effective marketing and publications
promote community and public engagement by informing citizens of when, where and for whom activities are offered
and why they should attend. Communications help ensure that the spaces and events are known and well-attended.
Goal 8 speaks to meeting the citizens' needs through quality facilities. Again, effective marketing is essential to
promoting the quality programs and facilities offered by the Town so citizens become aware of and familiar with the
opportunities available to meet their needs.Of the benchmark communities, Coppell, Allen, Frisco, McKinney, and
Southlake all have a designated marketing person in the Parks and Recreation Department who focuses on Parks and
Recreation marketing and communications.
CUT280
TITLE TYPE RANK
N/A Due to the General Fund's reduction in fund balance, this will be put off and reviewed in the future. This is more of a
nice to have therefore not funded this year.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A There will not be funds to purchase additional decorations nor install the existing decorations.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To purchase additional Christmas decorations for the exterior of Town Hall (Main Street, Broadway Street.)
To fund the installation of existing and new Christmas decorations.
Outside Town Hall:
(8) 36" wreaths on building $7,600
Broadway/Main:
Garland wrap light poles $9,100
Wreaths on poles $19,000
Not included
10' Christmas tree extension $31,250
Banners $4,800
Big Christmas ball setting $7,250
$6,500
TOTAL $35,700 $6,500 $6,500 $6,500 $6,500
5480 CONTRACT SERVICES $6,500 $6,500 $6,500 $6,500
2024
5212 BUILDING SUPPLIES $29,200 $0 $0 $0 $0
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
ADDITIONAL CHRISTMAS DECORATIONS DISCRETIONARY - 2 4
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
CUT281
TITLE TYPE RANK
N/A Due to the General Fund's reduction in fund balance, this will be put off and reviewed in the future. This is more of a
nice to have therefore not funded this year.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A By not funding this request, the residents will not have easily accessible waste stations, requiring pet owners to bring
their own bags, resulting in a higher probability that they will not pick up their dog waste.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$5,960
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide dog waste stations around hike and bike trails throughout the Town. The Town has approximately 30 miles
of hike and bike trails. The waste stations will be placed approximately every 2000 linear foot.To meet this need,
approximately 80 dog waste stations will need to be purchased. Additional stations will be installed as new trails are
built as needed.
Residents utilizing the hike and bike trails will have easier access to dog waste stations. The stations have bags that can
be used to pick up pet waste and a receptacle for the waste. These meet the following Town of Prosper Strategic
Goals:
Goal 4: Maximize Recreation and Leisure Opportunities
Goal 5: Maintain Community Character
Goal 8: Improve Town Facilities
Maintenance estimate - 2 times a week cleaning and restock can liners $660 per year
Pick up bags - est. 50 cases at $1,000 = $5,000 per year
Cleaner - $300 per year
TOTAL $48,960 $5,960 $5,960 $5,960
2024
5320 REPAIRS AND MAINTENANCE $48,960 $5,960 $5,960 $5,960 $5,960
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
DOG WASTE STATIONS DISCRETIONARY - 2 6
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
CUT282
TITLE TYPE RANK
N/A Due to the General Fund's reduction in fund balance, this will be put off and reviewed in the future. This is more of a
nice to have therefore not funded this year.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
The committee has recommended that if rented tents are provided, the Town could charge a higher sponsorship price.
Festival sponsors are solicited throughout the year,so the first year tents are provided,we will not be able to pass
along the cost. However,in subsequent years approximately $6,500 in increase tent revenue would help offset the
additional cost.
The event will have mismatched pop up tents that fail, and staff and volunteers will spend a great deal of time
coordinating and helping vendors with tents the day of the event.It is not anticipated that Town Hall restrooms will
be available for public use the day of the event.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$18,500
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The Christmas Festival Committee, comprised of residents and staff, has asked staff to put forward a proposal for
event tents at the festival which would be set up by a professional company. Due to the event location moving to
downtown and its increasing size and popularity, the committee feels that uniform, professional tents will improve the
overall look and feel of the event, create a more upscale backdrop for photos, and also be safer. Each year, there are
cases where portable pop up tents blow over or collapse, potentially causing injury. Having tents professionally set up
will ensure they are safe, sturdy, and look good, while assisting the vendors with much less to carry into the event site.
Due to vendors supplying their own tents it is a mismatched grouping. Each year, several vendors do not bring
adequate weights resulting in instability and/or a collapse during the event. Uniform professional tents have a more
polished appearance and will also eliminate the need for the Town to provide additional pop up tents and sand bags
for those who need them. Professional tents will reduce vendor frustration and reduce staff and volunteer time
needed coordinating tents the day of the event.
Tent Rental - $18,500
TOTAL $18,500 $18,500 $18,500 $18,500
2024
5601 EVENT - PROSPER CHRISTMAS $18,500 $18,500 $18,500 $18,500 $18,500
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
RENTAL TENTS FOR EVENTS DISCRETIONARY - 2 7
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
CUT283
TITLE TYPE RANK
COMMENTS
$532
TOTAL $66,824 $84,397 $84,397 $84,397 $84,397
7145 TRANSFER TO VERF $0 $532 $532 $532
$515
5536 TRAINING/SEMINARS $500 $515 $515 $515 $515
5533 MILEAGE EXPENSE $500 $515 $515 $515
$105
5419 IT LICENSES $500 $515 $515 $515 $515
5400 UNIFORM EXPENSE $100 $105 $105 $105
$0
5230 DUES, FEES, AND SUBSCRIPTIONS $100 $100 $100 $100 $100
5220 OFFICE EQUIPMENT $3,460 $0 $0 $0
$600
5210 OFFICE SUPPLIES $150 $155 $155 $155 $155
5186 WELLE-WELLNESS PROG REIMB EMPL $450 $600 $600 $600
$7,810
5185 LONG TERM/SHORT TERM DISABILIT $82 $110 $110 $110 $110
5180 TMRS EXPENSE $5,857 $7,810 $7,810 $7,810
$38
5175 LIABILITY (TML) WORKERS COMP $743 $991 $991 $991 $991
5170 LIFE / ADD INSURANCE $36 $38 $38 $38
$9,780
5165 DENTAL EXPENSE $315 $420 $420 $420 $420
5160 HEALTH INSURANCE $7,335 $9,780 $9,780 $9,780
$836
5155 SUTA EXPENSE $162 $166 $166 $166 $166
5150 MEDICARE EXPENSE $627 $836 $836 $836
$1,020
5145 SOCIAL SECURITY EXPENSE $2,680 $3,573 $3,573 $3,573 $3,573
5143 CELL PHONE ALLOWANCE $765 $1,020 $1,020 $1,020
2024
5110 SALARIES $42,462 $56,616 $56,616 $56,616 $56,616
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
PARK PLANNER I (NEW PERSONNEL)DISCRETIONARY - 2 12
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
CUT284
One Park Planner I in January 2020.Parks just recently filled a parks planner position that had been vacant for awhile. This request will be reviewed in the
future as to the need for another position.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A By not funding this position, existing Parks staff and Parks Director will continue to manage projects to the best of their
abilities. This will affect the number and quality of park amenities to the residents. This will also affect the quality of
information and graphical support for the residents,as this position would assist with the development of park
graphical information such as monthly reports, informational brochures, and the pursuit of awards/certification
recognition.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To hire staff to manage park, trail, and median landscape improvement projects. This additional staff person will assist
the Landscape Architect with managing capital projects including coordinating and meeting with consultants,
developing project timelines and budgets, reviewing plans and coordinating utility efforts and permits, performing
onsite monitoring and inspections, and closing out projects. Other duties include updating and maintaining GIS and
AutoCAD system mapping and preparing graphic support material for grant submittals and other various projects.
Staff has benchmark data for each of the communities and the ratio is approximately one staff person per 31,000
population for Plano, McKinney and Frisco, and one staff person per 12,500 population for Prosper, Allen, Coppell,
Keller and Southlake.
This request will help meet Town Strategic Goals:
1.Ensure Quality Development: The Park Planner will manage Capital Projects to assist with the growth, expansion and
sustenance of parks, recreation facilities, trails and park-related landscapes.
2.Maintain Safety and Security: Will assist the Landscape Architect in reviewing and implementing the Towns Hike and
Bike Trail Master Plan, and assuring the connectivity and safe-harbor routes are within compliance.
4.Maximize Recreation and Leisure Opportunities: Will assist in providing recreation destinations that will enhance
quality of life and spur economic development.
5.Maintain Community Character: Will assist the Landscape Architect on reviewing landscape and irrigation plans to
ensure compliance with the Town's Subdivision Ordinance.
Goal 7 Maintain Quality Workforce.
Goal 8 Improve Town Facilities
Goal 9 Maintain Proactive Communication to Engage Residents and StakeholdersCUT285
TITLE TYPE RANK
N/A After further review and discussions, it was recommended to outsource such duties due to safety and liability.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Park Operations will continue to contract certain projects and rent equipment when needed. Placing staff on lean
ladders on poles will continue, which is not always the safest.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$3,008
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To purchase a Tow-able man lift.The man lift will provide a safe way for staff to perform numerous duties, including:
Changing fuses and light bulbs within our parks. This occurs on a fairly regular basis. Does not include the ball field
lights, but does include pedestrian, pavilion and parking lot lights.
Trimming trees that overhang roads providing a safe work platform when removing hazard trees along walking trails
and other areas. Our crews are not trained in tree climbing and the Town must contract this work when needed. A
man lift is a safer option to use when possible.
Hanging Christmas lights and standing up the large Town Christmas tree instead of renting a lift.
Painting foul poles.
Will be used to install banners along Main Street and Broadway if that supplemental funding is approved.
Public Works would be able to use it from time to time when needed.
TOTAL $44,000 $3,008 $3,008 $3,008
$0
7145 TRANSFER TO VERF $0 $2,933 $2,933 $2,933 $2,933
6140 CAPITAL EXPENDITURE - EQUIPMENT $44,000 $0 $0 $0
2024
5353 OIL/GREASE/INSPECTIONS $0 $75 $75 $75 $75
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
SKY LIFT DISCRETIONARY - 1 3
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-02EXP PARK OPERATIONS
CUT286
TITLE TYPE RANK
N/A Public Works randomly pulled meters placed during the original program and tested their reading. They all came in
with 99%or better in meter flow. This program will be reviewed over the next couple of years and gather empirical
data to warrant the start of such a program.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Continued at current level of service. Not meeting Strategic Planning Goal 3 - Provide efficient and effective utilities,
roads and infrastructure. Public Works would also experience future replacements based on reaction to dead meters
vs a proactive approach to replacing sooner.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
$0
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The AMI meters were placed into the Town over 12 years ago. Based on a replacement program, this infrastructure
has a life span of 12-15 years. The Water department would like to institute a three year replacement program. There
is currently over 9,000 AMI meters located in the Town.
Providing citizens with up to date meters that provide more accurate data of consumption.
TOTAL $200,000 $200,000 $200,000 $0
2024
5545 METER PURCHASES $200,000 $200,000 $200,000 $0 $0
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
METER REPLACEMENT PROGRAM DISCRETIONARY - 1 5
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
CUT287
TITLE TYPE RANK
N/A Further review on year to date expenses, this department can absorb such conference within their base budget.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Staff will continue to utilize information from surrounding cities, and will not have the opportunity to grow and
develop conservation skills and ideas from networking with other states and countries on water conservation efforts.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To send two employees to the WaterSmart Innovations 2020 Conference to gain knowledge and perspectives from
speakers from around the globe and across the country, each willing to share their fresh,unique points of view based
on first-hand experiences in water efficient programs, policies and practices and to achieve Town Council Goal 10
Engage in Effective Intergovernmental Relations.
Conference = $395 per person
Flight = $182 Round trip per person = 364
Hotel = $100 a night x 3 nights x 2 rooms = 600
Food = $45 per day x 3 days x 2 people = 270
This event showcases new water-efficient technology;builds and strengthens effective, interdisciplinary relationships.
Some topics for the 2019 conference include: Maintaining a Conservation Focus in the Face of Customer Distrust;
Working with Media to Expand Outreach and Education; Advancing Sustainable Landscapes on Commercial and
Industrial Properties; Relationship Building with 200 Gallons of Water; The struggle with HOAs is real!; and Water
Agencies Nudging Landscape Contractors to Perform. Broader education for the employees of our Town, and the
opportunity to learn from water educators from all over the world.
$790
TOTAL $2,024 $2,024 $2,024 $2,024 $2,024
5536 TRAINING/SEMINARS $790 $790 $790 $790
2024
5530 TRAVEL $1,234 $1,234 $1,234 $1,234 $1,234
LINE ITEM 2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
WATERSMART INNOVATIONS 2020 CONFERENCE DISCRETIONARY - 3 12
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
CUT288
TOWN OF PROSPERFY 2019‐2020NON‐DISCRETIONARY PACKAGESGENERAL FUNDPgNET NET TOTAL# DIV / DEPT NON‐DISCRETIONARY PACKAGE TITLE FTE's ONE‐TIME ON GOING TOTAL COSTS REVENUE NET COST 293 FINANCE APPRAISAL/TAX FEES ‐ 30,000 30,000 30,000 294 POLICE DISPATCH INCREASE IN CONTRACTED SERVICES FEES ‐ 9,459 9,459 9,459 295 POLICE DISPATCH INCREASE IN IT LICENSE FEES‐ 7,931 7,931 7,931 296 POLICE DISPATCH INCREASE IN CAD LICENSES42,327 8,739 51,066 51,066 297 FIRE OPERATIONSCERTIFICATION PAY‐ 16,798 16,798 16,798 298 FIRE OPERATIONSMEDICAL CONTROL INCREASE‐ 11,500 11,500 11,500 299 FIRE OPERATIONSEMS SUPPLIES/CONSUMABLES‐ 7,500 7,500 7,500 300 FIRE OPERATIONSUS DIGITAL DESIGNS (USDD) CONTRACT‐ 13,420 13,420 13,420 301 FIRE OPERATIONSCONTRACT MOWING SERVICES AT FIRE STATIONS‐ 7,750 7,750 7,750 302 FIRE MARSHALNFPA CODES AND STANDARDS ANNUAL SUBSCRIPTION‐ 1,495 1,495 1,495 303 BUILDING INSPECTIONS BUREAU VERITAS CONTRACT SERVICES260,000 ‐ 260,000 (260,000) ‐ 304 CODE COMPLIANCE COLLIN COUNTY ANIMAL CONTROL SERVICES‐ 9,021 9,021 9,021 305 PLANNINGFRISCO GIS SERVICES‐ 21,500 21,500 21,500 306 STREETSOVERTIME ‐ STREETS‐ 10,500 10,500 10,500 307 FACILITIES MAINTENANCE FACILITIES MAINTENANCE SERVICES‐ 62,155 62,155 62,155 308 PARK ADMINISTRATION FRONTIER PARK BASEBALL COMPLEX PLAZA REPAIR27,000 ‐ 27,000 27,000 309 PARK OPERATIONSWAREHOUSE LEASE INCREASE‐ 2,000 2,000 2,000 310 PARK OPERATIONSLIGHTNING SYSTEM53,406 6,594 60,000 60,000 311 PARK OPERATIONSMOWING OF PROPERTIES‐ 38,000 38,000 38,000 312 PARK RECREATIONADDITIONAL FIREWORKS COST‐ 5,000 5,000 5,000 313 LIBRARYINCREASE PHYSICAL COLLECTION‐ 6,000 6,000 6,000 314 ENGINEERINGVEHICLE EXPENSE FOR ADDED FLEET‐ 3,570 3,570 3,570 TOTAL PROPOSED0.0 $ 382,733 $ 278,932 $ 661,665 $ (260,000) $ 401,665 289
TOWN OF PROSPERFY 2019‐2020NON‐DISCRETIONARY PACKAGESGENERAL FUNDPgNET NET TOTAL# DIV / DEPT NON‐DISCRETIONARY PACKAGE TITLE FTE's ONE‐TIME ON GOING TOTAL COSTS REVENUE NET COST 327 FIRE OPERATIONSRESTRUCTURING & PERSONNEL FOR LADDER TRUCK6 38,912 752,777 791,689 791,689 329 CODE COMPLIANCE LEGAL FEES‐ 2,500 2,500 2,500 TOTAL PROPOSED CUTS0.0 $ ‐ $ 755,277 $ 794,189 $ ‐ $ 794,189 CUT PACKAGES290
TOWN OF PROSPERFY 2019‐2020NON‐DISCRETIONARY PACKAGESWATER/SEWER FUNDPg#DIV / DEPTNON‐DISCRETIONARY PACKAGE TITLEFTE's ONE TIME ON GOING TOTAL COSTS REVENUE TOTAL NET COST 315 UTILITY BILLINGSOLID WASTE ANNUAL CONTRACT INCREASE‐ 165,000 165,000 (165,000)‐ 316 NON‐DEPARTMENTAL WATER AND WASTEWATER ANNUAL RATE STUDY 25,000 ‐ 25,000 25,000 317 WATERCUSTER PUMP STATION MAINTENANCE48,000 ‐ 48,000 48,000 318 WATERUCMR4 EPA TESTING5,225 ‐ 5,225 5,225 319 WATERFIRE HYDRANT METER RPZ20,000 ‐ 20,000 20,000 320 WATER380 PRV VAULT PROJECT45,000 ‐ 45,000 45,000 321 WATERWATER PURCHASES ‐ NTMWD341,042 341,042 341,042 322 WATERELECTRICITY ‐ INCREASE TO BASE41,000 41,000 41,000 323 WASTEWATERSMOKE TEST PROGRAM PHASE 4‐6 ‐ 45,000 45,000 45,000 324 WASTEWATERLIFT STATION PUMPS79,000 ‐ 79,000 79,000 325 WASTEWATERSEWER MANAGEMENT FEES519,409 519,409 519,409 TOTAL PROPOSED0.0 $ 222,225 $ 1,111,451 $ 1,333,676 $ (165,000) $ 1,168,676 330 WATEROVERTIME ‐ WATER‐ 35,754 35,754 35,754 332WASTEWATEROVERTIME ‐ WASTEWATER‐ 17,694 17,694 17,694 TOTAL PROPOSED CUTS0.0 $‐ $ 53,448 $ 53,448 $ ‐ $ 53,448 CUT PACKAGES291
TOWN OF PROSPERFY 2019‐2020NON‐DISCRETIONARY PACKAGESOTHER FUNDSPg# DIV / DEPT NON‐DISCRETIONARY PACKAGE TITLE FTE's ONE TIME ON GOING TOTAL COSTS REVENUE TOTAL NET COST 326PARK IMPROVEMENT FRONTIER PARKS TRAIL 15,955 ‐ 15,955 15,955 TOTAL PROPOSED $ 15,955 $ ‐ $ 15,955 $ 15,955 292
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ADMINISTRATION 100-10-03EXP FINANCE
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
APPRAISAL/TAX FEES NON-DISCRETIONARY 0
RESOURCES REQUESTED
$30,000
2024
5414 APPRAISAL / TAX FEES $30,000 $30,000 $30,000 $30,000 $30,000
LINE ITEM 2020
$30,000TOTAL$30,000 $30,000 $30,000
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
This request will fund the increase to tax collection/appraisal fees paid to CCAD, DCAD and Collin County tax collector.
Collection rates are charged per property assessed and billed by the respective agencies.We have seen an average of
20% to 22% increase from year to year in collection fees overall. The increase from DCAD tends to run much higher due
to the number of properties being added in that jurisdiction.
Estimated Increases:
CCAD = 18,500
DCAD = 7,750
Kenneth Maun = 3,750
Continued collection of property tax by the respective entities on behalf of the Town.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A We will not be able to pay the vendors for the appraisal/collection of property taxes.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS293
TITLE TYPE RANK
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Loss of public safety radio communication.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Increase in Contract Services fees.
Motorola: Increase from $17,049.14 to $22,179.75 = Increase of $5,130.61 with FY21 estimated to be $29,500
City of Frisco: increase from $33,172.00 to $37,500.00 = Increase of $4,328.
Continue radio communication for public safety. Motorola indicated that they had incorrectly loaded our information
into the quoting tool for the previous years and once it was corrected it resulted in a substantial price increase of
$29,500. They provided a 25%discount on the FY 2020 quote in order to slowly walk up the price to $29,500. The City
of Frisco also raised the price slightly.
$16,780
2024
5480 CONTRACT SERVICES $9,459 $16,780 $16,780 $16,780 $16,780
LINE ITEM 2020
$16,780TOTAL$9,459 $16,780 $16,780
2021 2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
INCREASE IN CONTRACTED SERVICES FEES NON-DISCRETIONARY 0
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-05EXP DISPATCH
294
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-05EXP DISPATCH
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
INCREASE IN IT LICENSE FEES NON-DISCRETIONARY 0
RESOURCES REQUESTED
$7,931
2024
5419 IT LICENSES $7,931 $7,931 $7,931 $7,931 $7,931
LINE ITEM 2020
$7,931TOTAL$7,931 $7,931 $7,931
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To pay for the increase in the IT License fees. Currently our base budget is $68,791. Our current IT licenses that will
increase are:
ICS: $4000
PowerDMS (Replaced Target Solutions): $3931
With the addition of the Town of Prosper Public Safety employees the cost for our IT license renewal has increased.We
will continue to have access to our IT licenses.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Current licenses will be removed.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS295
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL POLICE 100-20-05EXP DISPATCH
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
INCREASE IN CAD LICENSES NON-DISCRETIONARY 0
RESOURCES REQUESTED
$8,739
2024
5419 IT LICENSES $51,066 $8,739 $8,739 $8,739 $8,739
LINE ITEM 2020
$8,739TOTAL$51,066 $8,739 $8,739
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Additional licenses for new positions/apparatus.
5 Police MDC Licenses: $25,933.25 (For PD vehicles/personnel approved in FY 2019)
1 Fire MDC License $5366.65 (For the Fire Truck approved in FY 2019)
4 Police Law Records Licenses: $8221.00 (For PD personnel approved in FY 2019)
1 Group (5) Stat Mon Licenses: $2500.00 (For PD requested personnel in FY 2020)
1 Property Room Management Licenses: $1500.00 (For PD approved personnel in FY 2019)
4 Property Room View Only Licenses: $3000.00 (For current PD positions approved in past budget years)
3 Geo-Mapping Licenses: $4695.00 (For the approved position in FY19 (1 Admin Sgt) requested positions in FY20 (2
LT's)
Additional CAD licenses are necessary due to the new personnel and apparatus that have been added from FY 2019
and the requested personnel in FY 2020.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A New positions/apparatus will not have access to the necessary software.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS296
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
SUPPLEMENTAL DETAILS - ACTIVE
CERTIFICATION PAY NON-DISCRETIONARY 0
RESOURCES REQUESTED
$859 $859
2024
5127 SALARIES-CERTIFICATION PAY $13,860 $13,860 $13,860 $13,860 $13,860
LINE ITEM
$859
2020 2021 2022 2023
5150 MEDICARE EXPENSE $201 $201 $201 $201 $201
5145 SOCIAL SECURITY EXPENSE $859 $859
$16,798 $16,798
5180 TMRS EXPENSE $1,878 $1,878 $1,878 $1,878 $1,878
TOTAL $16,798 $16,798 $16,798
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The Certification pay program is a fluid amount as people are added and existing people achieve higher levels of
education.
The Town of Prosper offers certification pay for all Fire Department employees. This allows the department to fully
fund existing personnel that attain higher level of certifications throughout the year.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A We would be unable to fund the adopted certification pay for employees.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS297
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
MEDICAL CONTROL INCREASE NON-DISCRETIONARY 0
RESOURCES REQUESTED
$11,500
2024
5440 EMS $11,500 $11,500 $11,500 $11,500 $11,500
LINE ITEM 2020
$11,500TOTAL$11,500 $11,500 $11,500
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to fund increases in costs associated with medical control and direction along with
medical continuing education for staff.
July 1st, Prosper Fire Rescue entered a new agreement for Medical Control and Direction with Medical City Plano. The
amount requested includes the increase in overall costs for services and to cover the additional personnel to be hired
later in 2019 that will staff the aerial ladder truck.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A All operations of the EMS Division of the Fire Department are under the direction and authority of the Medical Director.
Medical Direction and Continuing Education is mandatory and must be fully funded or the department could lose their
ability to respond to emergency medical service calls entirely.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS298
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
EMS SUPPLIES/CONSUMABLES NON-DISCRETIONARY 0
RESOURCES REQUESTED
$7,500
2024
5440 EMS $7,500 $7,500 $7,500 $7,500 $7,500
LINE ITEM 2020
$7,500TOTAL$7,500 $7,500 $7,500
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to fund the increased demand on EMS supplies and consumables based upon annual
EMS call volume and continued increases projected.
Prosper Fire Rescue is currently installing a materials management/logistics program to move towards the minimizing
of expiring supplies and a controlled ordering system based upon data driven PAR levels. This program,as part of the
Town's commitment to continuous improvement projects, will take approximately nine to twelve months to fully
realize the impact of the cost savings.In the interim, based upon increased percentages of EMS call volumes,as well as
acuity of the calls for service,it is still anticipated that we will require the requested amount to supply needed
consumables.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Short supply or EMS consumables not on hand to provide the expected level or standard of care for our EMS patients.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS299
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
US DIGITAL DESIGNS (USDD) CONTRACT NON-DISCRETIONARY 0
RESOURCES REQUESTED
$13,420
2024
5419 IT LICENSES $13,420 $13,420 $13,420 $13,420 $13,420
LINE ITEM 2020
$13,420TOTAL$13,420 $13,420 $13,420
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to fund the station alerting manufactured maintenance for future years. This current FY
2019 we had to do a mid-year budget amendment to fund the previous year and FY 2019 of $46,492. The ongoing year
was quoted at $13,420.
The benefits include software and firmware upgrades necessary to keep the system up to date with our computer
aided dispatch vendor. Replacement parts would also be covered for the system if something quits working.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Any upgrades to the system from our computer aided dispatch would virtually disable the station alerting capabilities.
These updates must be completed to keep the system up to date.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS300
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-01EXP OPERATIONS
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
CONTRACT MOWING SERVICES AT FIRE STATIONS NON-DISCRETIONARY 0
RESOURCES REQUESTED
$7,750
2024
5480 CONTRACT SERVICES $7,750 $7,750 $7,750 $7,750 $7,750
LINE ITEM 2020
$7,750TOTAL$7,750 $7,750 $7,750
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to fund lawn mowing services at both stations. Originally we requested a mower in the
budget but were asked by Finance to remove the mower and provide pricing for mowing services instead.
Firefighters can use their time to work on more important projects and no equipment will need to be purchased. This
will also reduce repair costs associated with the mowers, weedeaters, edgers, blowers, etc.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Funding would be required to purchase new equipment that failed last year. Currently the department is using a retired
mower from Parks that was at the end of its service life and set to go to auction last year.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS301
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL FIRE 100-30-05EXP MARSHAL
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
NFPA CODES AND STANDARDS ANNUAL SUBSCRIPTION NON-DISCRETIONARY 0
RESOURCES REQUESTED
$1,495
2024
5250 PUBLICATIONS $1,495 $1,495 $1,495 $1,495 $1,495
LINE ITEM 2020
$1,495TOTAL$1,495 $1,495 $1,495
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to fund the annual subscriptions to the NFPA (National Fire Protection Association)
Codes and Standards.
The Town of Prosper has adopted the NFPA Codes and Standards. The NFPA has over 300 consensus codes and
standards that are the backbone of the Fire Marshals Office approval and enforcement process. The codes and
standards undergo multiple changes, modifications,or new standards that are adopted every year. This would provide
Inspectors and the Fire Marshal to maintain their knowledge and keep up with new standards, changes,or
modifications in real time.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Not funding this request makes it difficult to know new codes or standards, changes,or modifications. This makes it
difficult to provide professional and correct information to developers, builders,or contractors. The NFPA does not
allow online access or hard copies of codes or standards without purchasing the annual subscriptions. Without this,
enforcement of codes and standards would be extremely difficult.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS302
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL DEVELOPMENT SERVICES 100-40-01EXP BUILDING INSPECTIONS
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
BUREAU VERITAS CONTRACT SERVICES NON-DISCRETIONARY 0
RESOURCES REQUESTED
$0
2024
5410 PROFESSIONAL SERVICES $260,000 $0 $0 $0 $0
LINE ITEM 2020
$0TOTAL$260,000 $0 $0
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Retain the services of Bureau Veritas to provide third party, professional plan review and inspection services for
commercial and multi-family projects above and beyond what is currently budgeted for FY 2019-2020. Staff is currently
aware of twenty-six (26) commercial projects for FY 2019-2020 that will be submitting permit applications. While Town
Staff will review and inspect the majority of the projects, there are three (3) projects with an estimated gross square
feet of 600,000 and an estimated permit value $530,000. A significant portion for the need of BV's service will be for
the Westside Apartments, PISD High School number 3 and the Cook Children's three story hospital.
Maintaining customer service with the builder and development community by providing timely and professional plan
review and inspections of commercial and multi-family projects
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
While there is not a revenue enhancement for this request, the revenue generated by the commercial building permits
will offset this cost.
Without this additional service, there is a high probability that staff will not be able to review the commercial plans
within twenty (20) business days (established goal) nor be able to respond to all inspection requests within twenty-four
(24) hours
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS303
TITLE TYPE RANK
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Inability to maintain county contract. The Town will need to independently provide animal and shelter services to the
Town residents.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Since FY 2006-2007 the Town has executed agreements with Collin County to provide animal control and animal
sheltering services. Each year during the budget preparation process, Town staff anticipate a 5%-10%cost increase by
the County. This was the case when the FY 2018-2019 budget was being developed last year. A total of $66,600 was
provided in the budget for animal control and animal sheltering. When the budget was being presented to the Town
Council, staff was informed by the County that both services would require significant cost increases taking into
account overhead costs and higher costs of staff time for animal sheltering and animal control. The County had
retained the services of a consultant who recommended the pro-rata costs for all of the ILA's with the towns and cities
served by the County; therefore, all of the County's customer cities experienced increases. The increase for Prosper
was $18,037, which reflected a 27%increase vs. what was budgeted.By utilizing some funds intended for Municipal
Mosquito and then processing a budget amendment, staff was able to accommodate the increase in FY 2018-2019.
Collin County has provided the costs for FY 2019-2020. Staff is requesting a recurring additional amount of $9,021 in
the base budget to adequately cover the costs of the County's services in future years.
Continuation of current contract.
$9,021
2024
5480 CONTRACT SERVICES $9,021 $9,021 $9,021 $9,021 $9,021
LINE ITEM 2020
$9,021TOTAL$9,021 $9,021 $9,021
2021 2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
COLLIN COUNTY ANIMAL CONTROL SERVICES NON-DISCRETIONARY 0
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL DEVELOPMENT SERVICES 100-40-02EXP CODE COMPLIANCE
304
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL DEVELOPMENT SERVICES 100-40-03EXP PLANNING
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
FRISCO GIS SERVICES NON-DISCRETIONARY 0
RESOURCES REQUESTED
$21,500
2024
5410 PROFESSIONAL SERVICES $21,500 $21,500 $21,500 $21,500 $21,500
LINE ITEM 2020
$21,500TOTAL$21,500 $21,500 $21,500
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to accommodate the cost increase of GIS services requested by the City of Frisco for the
FY 2020 GIS ILA. During FY 2019,the cost of services was $61,000; however, Frisco has indicated there are variable cost
increases for services for FY 2020,and the expected cost will not exceed $84,000. The approximate $23,000 cost
increase includes the following:
$6,000 for maintenance and security of interactive mapping applications
$5,000 increase for map and map book services (removed during FY 2019)
$5,000 for server infrastructure cost increases
$4,000 adjustment for third party data conversion service cost increase
$3,000 annual cost increase including adjustment of percentage
Total increase is from Frisco GIS is $23K,but Planning's professional services line item can absorb the difference and
only requesting $21,500.
The Town would retain the high level of GIS services needed to seamlessly continue current GIS operations.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Staff relies on the City of Frisco for the majority of its GIS needs. Not allocating funds for the City of Frisco to account
for their increased GIS service costs could result in a discontinuation of GIS services by Frisco in the future.If this were
to occur, staff would be required to explore alternative options from the private sector, which would likely be much
more expensive.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS305
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL PUBLIC WORKS 100-50-01EXP STREETS
SUPPLEMENTAL DETAILS - ACTIVE
OVERTIME - STREETS NON-DISCRETIONARY 0
RESOURCES REQUESTED
$537 $537
2024
5115 SALARIES - OVERTIME $8,663 $8,663 $8,663 $8,663 $8,663
LINE ITEM
$537
2020 2021 2022 2023
5150 MEDICARE EXPENSE $126 $126 $126 $126 $126
5145 SOCIAL SECURITY EXPENSE $537 $537
$10,500 $10,500
5180 TMRS EXPENSE $1,174 $1,174 $1,174 $1,174 $1,174
TOTAL $10,500 $10,500 $10,500
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide additional funds for working special events and staff for the bulk trash drop off twice a month.
Trash Drop Off = 16 hours x 12 months x 31.5 rate = $6,048
Christmas Festival - 8 hours x 5 employees x 31.5 rate = $1,260
Community Picnic and Pride in the Sky - 8 hours x 3 employees x 31.5 rate = $756 x 2 = $1,512
On Call Traffic = 7 days @ 1 hr./day x 48 weeks = $8,400
Special events and bulk trash drop off will be staffed with the necessary employees. Due to an increase in traffic signal
requirements, staff will need to maintain traffic signal on call personnel.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Staff will not be able to participate in the special events or bulk trash drop off.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS306
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL PUBLIC WORKS 100-50-05EXP FACILITIES MANAGEMENT
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
FACILITIES MAINTENANCE SERVICES NON-DISCRETIONARY 0
RESOURCES REQUESTED
$62,155
2024
5480 CONTRACT SERVICES $62,155 $62,155 $62,155 $62,155 $62,155
LINE ITEM 2020
$62,155TOTAL$62,155 $62,155 $62,155
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The Town has added the following services to accommodate the maintenance of Town Hall: floor cleaning - deep
cleaning and polishing, bathroom floors and Library stairs, power washing - balconies and parking lots, window
washing, HVAC maintenance, generator maintenance, elevator maintenance, fire extinguisher inspection/maintenance,
and fire suppression system maintenance.
It is in the best interest of our citizens to preserve the pristine condition of our new Town Hall to the best of our ability.
Therefore, staff must be diligent in maintaining both the appearance and mechanical systems of the building.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Inadequate maintenance can lead to voiding warranties, and can increase the potential for excessive wear and tear,
damages due to negligence, and systems failures due to inadequate maintenance.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS307
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-01EXP PARK ADMINISTRATION
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
FRONTIER PARK BASEBALL COMPLEX PLAZA REPAIR NON-DISCRETIONARY 0
RESOURCES REQUESTED
$27,000
2024
5480 CONTRACT SERVICES $27,000 $27,000 $27,000 $27,000 $27,000
LINE ITEM 2020
$27,000TOTAL$27,000 $27,000 $27,000
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To repair failed pavement at the Frontier Park baseball complex within the plaza area. The current pavement continues
to settle and will continue to do so until repaired. This item is proposed to be an ongoing expense to fund the repair of
larger capital items in future years.
Future years this would include items such as sidewalk/ trail repair due to shifting soils, dock repairs at Greenspoint
park if needed, parking lot repairs, construction of retaining walls if needed to stop erosion.
This will replace and repair paving that has settled and is an on-going issue within the plaza. The funding will allow the
failed pavement to be removed, repair any collapsed drain or irrigation leaks, re-compact the sub-grade and replace
the pavement.
This meets the following Town Council Goals:
Goal 2 Maintain Safety and Security
Goal 4 Maximize Recreation and Leisure Opportunities
Goal 8 Improve Town Facilities
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The plaza area may continue to have pavement that fails, and may become a larger issue if left to remain without
remedy.
Each year additional request will be made for large ticket items that need to be repaired.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS308
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-02EXP PARK OPERATIONS
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
WAREHOUSE LEASE INCREASE NON-DISCRETIONARY 0
RESOURCES REQUESTED
$8,000
2024
5310 RENTAL EXPENSE $2,000 $4,000 $6,000 $8,000 $10,000
LINE ITEM 2020
$10,000TOTAL$2,000 $4,000 $6,000
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Fund the triple net fees incurred for the lease of the Parks Operations' shop at Frontier Parkway.Parks Operations will be able to pay the triple net fees imposed by the property owner for the maintenance shop at
Frontier Parkway.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A There will not be sufficient funds to pay rent for the building Parks Operations uses for offices and equipment storage.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS309
TITLE TYPE RANK
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Continue to use a system that has limited features and does not provide all of the information needed to allow the staff
and league directors at the fields to make an informed decision.
As it is, they may be receiving conflicting information from weather trackers they see on their phone and what the
onsite lightning prediction system is signaling.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To replace and upgrade the severe weather warning system at the Towns' sports facilities. The system in place was
considered state of the art when installed,but has proven to be less than perfect. The new generation of systems
offers features not available on the existing system.
This request is to replace the existing unit at Frontier Park and add three additional systems so there is coverage at
each park where the majority of youth sports are played.
One at Folsom Park
One at Eagles Landing
Two at Frontier Community Park
The recurring costs associated with this purchase is for four units and ensures all technology updates, cellular data,
weather station data and web dashboard information are current.
To alert citizens of severe weather that is approaching in real time in order to avoid possible injury from storms, and to
allow police access to a public address system in emergency situations.
The existing system measures static electricity in the sky and tries to predict when conditions are favorable for
lightning.In certain conditions,it alerts you on a clear day that conditions are favorable for lightning, which never
occurs. This has reduced people's trust in the system.
Perry Weather, the system being recommended, has its own weather station and is connected to software that
provides access to real-time weather information including live radar, lightning mapping, storm tracks and all-clear
timers. With the systems Apps the Town can give controlled access to league coordinators. This will allow them
additional information to know the storm conditions in the area and if storms are tracking toward Prosper. This will
allow staff to make more educated decisions on when and how to prepare people for the severe weather that is
approaching.
The system can also be used as a public address system that police or other designated staff members can type a
message such as , "please make your way to cars, a storm is coming"or "we need help with a lost child". The horns can
be blasted to get people's attention and then sound each message.
$6,594
LINE ITEM 2020 2021
$6,594 $6,594
6120 CAPITAL EXP-PK IMPROVEMENTS $60,000 $0 $0 $0 $0
TOTAL $60,000 $6,594 $6,594
5480 CONTRACT SERVICES $0 $6,594 $6,594 $6,594
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
LIGHTNING SYSTEM NON-DISCRETIONARY 0
RESOURCES REQUESTED
2024
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-02EXP PARK OPERATIONS
310
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-02EXP PARK OPERATIONS
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
MOWING OF PROPERTIES NON-DISCRETIONARY 0
RESOURCES REQUESTED
$41,600
2024
5480 CONTRACT SERVICES $38,000 $39,200 $40,400 $41,600 $42,800
LINE ITEM 2020
$42,800TOTAL$38,000 $39,200 $40,400
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The US380 medians and Legacy Dr. properties will be added requiring maintenance. The new properties will be maintained by contract bid due to the unknown timeline of Town acceptance.We will have
the ability to maintain medians within code and TxDOT requirements.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The Parks Division would have to maintain these new properties and we are not currently staffed for acquiring these
properties.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS311
TITLE TYPE RANK
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Funds will not be available to meet the Town's obligation for fireworks.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To increase the yearly funding for the 4th of July fireworks display.Per the Town's agreement with Cedarbrook Media, the Town funds the cost of fireworks for the annual 4th of July
celebration. This request ensures that adequate funding is available to meet this obligation.
$5,000
2024
5600 SPECIAL EVENTS $5,000 $5,000 $5,000 $5,000 $5,000
LINE ITEM 2020
$5,000TOTAL$5,000 $5,000 $5,000
2021 2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
ADDITIONAL FIREWORKS COST NON-DISCRETIONARY 0
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-03EXP RECREATION
312
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL COMMUNITY SERVICES 100-60-05EXP LIBRARY
SUPPLEMENTAL DETAILS - ACTIVE
INCREASE PHYSICAL COLLECTION NON-DISCRETIONARY 0
RESOURCES REQUESTED
$500 $500
2024
5281 BOOK PURCHASES $5,000 $5,000 $5,000 $5,000 $5,000
LINE ITEM 2020 2021 2022 2023
$6,000
$500
5283 AUDIOBOOK PURCHASES $500 $500 $500 $500 $500
5282 DVD PURCHASES $500
$6,000TOTAL$6,000 $6,000 $6,000
$500
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Increase funds for the physical collection. Items in collection must continue to grow at the pace of the accreditation set
population to continue Texas State Library Accreditation rules of one item per capita. The cost of books has increased
with the rate of inflation as well.
Accreditation will be granted to our library. Reputation will continue to be that of meeting expectations and standards
set by our state's governing board. Meet high standard/expectations of the community regarding our collection. State
accreditation mandates the library's collection match population growth. The library must keep pace with the projected
27,937 population.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Possible grant awards.Accreditation will not be awarded to our library. Reputation of library will fall greatly. Without accreditation libraries
are not eligible for any government funding, and typically are removed from private or corporate grant opportunities as
well.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS313
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL ENGINEERING 100-98-01EXP ENGINEERING
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
VEHICLE EXPENSE FOR ADDED FLEET NON-DISCRETIONARY 0
RESOURCES REQUESTED
2024
5350 VEHICLE EXPENSE $870 $870 $870 $870 $870
LINE ITEM 2020 2021
$3,570 $3,570
5352 FUEL $2,700 $2,700 $2,700 $2,700 $2,700
TOTAL $3,570 $3,570 $3,570
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To add the vehicle expense estimated from Enterprise and fuel costs for two trucks that were approved with the
Engineering Department reorganization in February 2019,but not included in the budget amendment for an increase
to the Engineering Department base budget.
Will provide funding necessary for the required maintenance and operation of the two trucks that will be in use.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A No funding would result in either limited use of the vehicles to cut costs,or decrease of other approved departmental
funding for needed items like office supplies, legal fees, and training.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS314
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER ADMINISTRATION 200-10-08EXP UTILITY BILLING
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
SOLID WASTE ANNUAL CONTRACT INCREASE NON-DISCRETIONARY
RESOURCES REQUESTED
$165,000
2024
5470 TRASH COLLECTION $165,000 $165,000 $165,000 $165,000 $165,000
LINE ITEM 2020
$165,000TOTAL$165,000 $165,000 $165,000
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To continue trash and recycling services for both residential and commercial customers. The increase is due to an
annual rate adjustment per the contract with our service provider effective 2/01/2020.
To maintain current level of services.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Funds will not be available to pay contract increase.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS315
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER ADMINISTRATION 200-10-99EXP NON-DEPARTMENTAL
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
WATER AND WASTEWATER ANNUAL RATE REVIEW NON-DISCRETIONARY 0
RESOURCES REQUESTED
$25,000
2024
5410 PROFESSIONAL SERVICES $25,000 $25,000 $25,000 $25,000 $25,000
LINE ITEM 2020
$25,000TOTAL$25,000 $25,000 $25,000
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Outsource an annual comprehensive water and wastewater rate study to help future funding for the following areas:
capital improvement needs, debt service for capital needs, demand growth, O&M costs, reserves for
emergencies/shortfalls, and rate stabilization.
By reviewing the water and wastewater funds fiscal impact as well as rate structure provides a fiscally prudent
approach. This forward review allows the water and wastewater fund to continue to move in the future for capital
structure growth and have water supply and treatment the citizens of Prosper need, while continuing to encourage
conservation efforts for our customers.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
Develop a rate structure that establishes user charges and fees at a level that attempts to recover the full cost of
providing the service. User fees should identify the relative costs of serving different classes of customers. Establish
revenue rates that establish average for charge for fees.
If not funded, the water and wastewater rates could not be in line in providing such service to keep up with inflation,
fund capital needs, meet financial metrics and maintain excellent bond ratings despite volatility of utility revenues.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS316
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
CUSTER PUMP STATION MAINTENANCE NON-DISCRETIONARY 0
RESOURCES REQUESTED
$0
2024
5480 CONTRACT SERVICES $48,000 $0 $0 $0 $0
LINE ITEM 2020
$0TOTAL$48,000 $0 $0
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide necessary maintenance to pumps 1, 2, and 3 at the Custer Pump Station. Pumps 1, 2,and 3 have over 15,000 hours and are in need of maintenance. The bearings are due to be replaced. Other
parts are in need of replacement due to wear and tear. Preventative maintenance is important to ensure the Town's
distribution system is in the appropriate condition to avoid potential failures.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Not funding this request would put us at a higher risk of having pumps fail at Custer Pump Station.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS317
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
UCMR4 EPA TESTING NON-DISCRETIONARY 0
RESOURCES REQUESTED
$0
2024
5540 WATER TESTING $5,225 $5,225 $0 $0 $0
LINE ITEM 2020
$0TOTAL$5,225 $5,225 $0
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To complete Unregulated Contaminant Monitoring Rule 4 (UCMR4) testing to satisfy EPA requirements. We will continue to be in compliance with the EPA in regards to unregulated contaminant testing for the next two
years.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A We would be subject to fines and violations.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS318
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
FIRE HYDRANT METER RPZ NON-DISCRETIONARY 0
RESOURCES REQUESTED
$0
2024
5545 METER PURCHASES $20,000 $0 $0 $0 $0
LINE ITEM 2020
$0TOTAL$20,000 $0 $0
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To purchase RPZ's for the fire hydrant construction meters. Due to stricter regulations of cross contamination we are replacing all of the backflow devices on the fire hydrant
meters from double checks to RPZ's. Since fire hydrant construction meters are classified as high health hazards, our
backflow devices are in need of being updated and have to be replaced as they break or freeze bust.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A If appropriate backflow devices are not installed, potential cross connections and backflow can contaminate our water
system causing high health issues to our water users.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS319
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
380 PRV VAULT PROJECT NON-DISCRETIONARY 0
RESOURCES REQUESTED
$0
2024
5670 SYSTEM IMPROVEMENTS/REPAIRS $45,000 $0 $0 $0 $0
LINE ITEM 2020
$0TOTAL$45,000 $0 $0
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To extend a 20" waterline into a vault, add a PRV valve, and bypass the main for the Lower Plain area. The project will help supply the additional water needed for the water line expansions on the West side of town.
Pressure regulation and water supply for the new areas of water lines is the main goal for this project.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Water supply on the West side of Town will not be an option for the expanding sections.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS320
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
WATER PURCHASES - NTMWD NON-DISCRETIONARY 0
RESOURCES REQUESTED
$1,044,341
2024
5550 WATER PURCHASES $341,042 $860,417 $998,161 $1,044,341 $1,035,879
LINE ITEM 2020
$1,035,879TOTAL$341,042 $860,417 $998,161
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To purchase water from NTMWD to maintain demand for current residents including growth.To maintain adequate supply for Town needs.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A We would be required to increase water restrictions, restricting the use of water for irrigational purposes.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS321
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
ELECTRICITY - INCREASE TO BASE NON-DISCRETIONARY 0
RESOURCES REQUESTED
$41,000
2024
5525 ELECTRICITY $41,000 $41,000 $41,000 $41,000 $41,000
LINE ITEM 2020
$41,000TOTAL$41,000 $41,000 $41,000
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide adequate electricity needs for operating pumps to supply water to water customers. Providing Public Works with adequate electricity to pump required water to account for increased growth.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The inability to supply water to meet the demand of usage.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS322
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-03EXP WASTEWATER
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
SMOKE TEST PROGRAM PHASE 4-6 NON-DISCRETIONARY 0
RESOURCES REQUESTED
$0
2024
5480 CONTRACT SERVICES $45,000 $45,000 $45,000 $0 $0
LINE ITEM 2020
$0TOTAL$45,000 $45,000 $45,000
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To smoke test existing wastewater lines in three different phases.
Phase 4 - 51,169 linear feet and 134 manholes
Phase 5 - 49,173 linear feet and 110 manholes.
Phase 6 - 44,959 linear feet and 172 manholes.
By smoke testing these areas we will have the exact locations of inflow and infiltration (I&I), typically during rain
events.We will have the ability to repair those sections of lines where gaps or breaks are present.We won't be sending
wastewater back that has entered the system during a rain event due to inefficiencies in our collection system.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Increased wastewater treatment costs and more deterioration of the collection system.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS323
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-03EXP WASTEWATER
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
LIFT STATION PUMPS NON-DISCRETIONARY 0
RESOURCES REQUESTED
$0
2024
6140 CAPITAL EXPENDITURE - EQUIPMENT $79,000 $0 $0 $0 $0
LINE ITEM 2020
$0TOTAL$79,000 $0 $0
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
The purpose of this request is to purchase three 15 hp,one 40 hp,and rebuild three 75 hp hydromatic lift station
pumps.
15 hp - two pumps are in need of replacement at Lakes of Prosper Lift Station, and the other would be stored for a
backup. These are $7,368 each.
40 hp - Spare pump needed for Legacy Lift Station at $14,787.
75 hp - Three pumps are in need of being rebuilt. These pumps will serve as backups for Fifth Street and La Cima 1 Lift
Stations.
Recently several pumps failed within the same time frame causing panic and potential SSO events in the Town. Having
new and refurbished pumps on hand for crisis situations will lessen the chance of SSO's, and we will be more prepared
for unforeseeable emergency events.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A We will continue to operate with older equipment with the possibility of more failures and more emergency situations
leaving the Town and its staff ill prepared for such events. Events associated with pump failures could lead to TCEQ and
EPA violations and fines.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS324
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-03EXP WASTEWATER
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
SEWER MANAGEMENT FEES NON-DISCRETIONARY 0
RESOURCES REQUESTED
$854,740
2024
5560 SEWER MANAGEMENT FEES $519,409 $562,244 $731,010 $854,740 $849,367
LINE ITEM 2020
$849,367TOTAL$519,409 $562,244 $731,010
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide funds for additional growth.The Town will have the ability to continue providing services for additional growth.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Funds will not be available for the treatment of the additional wastewater.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
325
TITLE TYPE RANK
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
62 PARK IMPROVEMENT FUND PARK IMPROVEMENT 620-60EXP PARK IMPROVEMENT
2022 2023
SUPPLEMENTAL DETAILS - ACTIVE
FRONTIER PARKS TRAIL NON-DISCRETIONARY 0
RESOURCES REQUESTED
$0
2024
6610 CAPITAL $15,955 $0 $0 $0 $0
LINE ITEM 2020
$0TOTAL$15,955 $0 $0
2021
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To repay Prosper ISD for the construction of a portion of trail at Frontier Park.During the construction of Frontier Park North, a portion of trail that was to be constructed on park property adjacent
to Frontier Parkway was delayed. This portion was placed on hold which minimized the ISD damaging it and having to
repair it, as well as gave them increased access to the site for construction of the lift station. This was all to help reduce
the cost to construct the lift station.
The cost of this request is a direct pass through cost from Pogue Construction to build the trail.
N/A
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A The Town will not be able to repay the ISD for the trail construction as agreed.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS326
TITLETYPERANKCOMMENTSTOTAL$791,689$752,777$752,777$752,777$752,7775630 SAFETY EQUIPMENT$23,100$400$400$400$4005536 TRAINING/SEMINARS$4,770$4,770$4,770$4,770$4,7705530 TRAVEL$1,800$1,800$1,800$1,800$1,8005400 UNIFORM EXPENSE$9,000$4,500$4,500$4,500$4,5005230 DUES, FEES, AND SUBSCRIPTIONS$1,200$1,200$1,200$1,200$1,2005220 OFFICE EQUIPMENT$6,870$0$0$0$05210 OFFICE SUPPLIES$300$300$300$300$3005194 FD ANNUAL PHY AND SCREENING$8,442$3,600$3,600$3,600$3,6005186 WELLE‐WELLNESS PROG REIMB EMPL$3,600$3,600$3,600$3,600$3,6005185 LONG TERM/SHORT TERM DISABILIT$889$889$889$889$8895180 TMRS EXPENSE$71,026$71,026$71,026$71,026$71,0265175 LIABILITY (TML) WORKERS COMP$18,288$18,288$18,288$18,288$18,2885170 LIFE / ADD INSURANCE$945$945$945$945$9455165 DENTAL EXPENSE$2,520$2,520$2,520$2,520$2,5205160 HEALTH INSURANCE$58,680$58,680$58,680$58,680$58,6805155 SUTA EXPENSE$972$972$972$972$9725150 MEDICARE EXPENSE$7,600$7,600$7,600$7,600$7,6005145 SOCIAL SECURITY EXPENSE$32,499$32,499$32,499$32,499$32,4995143 CELL PHONE ALLOWANCE$3,060$3,060$3,060$3,060$3,0605127 SALARIES‐CERTIFICATION PAY$9,000$9,000$9,000$9,000$9,0005116 SALARIES ‐ FLSA OVERTIME$11,946$11,946$11,946$11,946$11,9465115 SALARIES ‐ OVERTIME$86,400$86,400$86,400$86,400$86,40020245110 SALARIES$428,782$428,782$428,782$428,782$428,782SUPPLEMENTAL DETAILS ‐ ACTIVERESTRUCTURING & PERSONNEL FOR LADDER TRUCK NON‐DISCRETIONARY0RESOURCES REQUESTEDLINE ITEM 2020 2021 2022 2023TOWN OF PROSPERFUNDDEPARTMENTDIVISION10 GENERALFIRE100‐30‐01EXP OPERATIONSCUT327
N/A There would not be adequate personnel or Texas Commission on Fire Protection Certified Drivers or Officers todrive or supervise a highly technical ladder truck and personnel. SUMMARIZE NEW POSITIONS IN THIS REQUESTFINANCE / BUDGET OFFICE / CMO COMMENTS6 new Firefighters, restructuring 3 Firefighters to Driver, 3 Drivers to the existing Lieutenants position, and 3existingLieutenantsto the Captains positionfor the officerpositionof the ladder truck. Thepersonnelstart date isplanned for October 1st to allow for a small window of training prior to the truck going in service. WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?The purpose of this request is to restructurepersonneland add new personnelto adequatelystaff thenew laddertruck approved in the FY 2019 Budget. This will provide apparatus staffing including the Captain, Driver, and one Firefighter on the ladder truck daily. WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?CUT328
TITLE TYPE RANK
N/A Further review of legal fees over the last two years, this line item can absorb the increase in legal fees within their base
budget.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A Inability to pay contracted legal fees.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
Consultations with legal to determine the correct course of action for continual non-compliance code compliance and
health code cases.
We will be able to pay for legal services in regards to code compliance and health code cases.
$2,500
2024
5430 LEGAL FEES $2,500 $2,500 $2,500 $2,500 $2,500
LINE ITEM 2020
$2,500TOTAL$2,500 $2,500 $2,500
2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
LEGAL FEES NON-DISCRETIONARY 0
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
10 GENERAL DEVELOPMENT SERVICES 100-40-02EXP CODE COMPLIANCE
CUT329
TITLE TYPE RANK
N/A Further review of historical and expenses to date, the department is able to absorb overtime costs due to salary savings
from vacancies.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A There is a potential of losing all chlorine residuals in some parts of Town resulting in high health hazards for our water
users and TCEQ and EPA violations, penalties, and fines.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide overtime to on call Water Department personnel due to an increase in after hour calls and two employees
responding on weekends to complete the water quality rounds. One employee is required to inspect lift stations, pump
stations, and water tower and ground storage water quality.An additional employee flushes various hydrants
throughout Town to check water quality in low water use areas.
To continue to meet Town Council Goal 2 - Maintain Safety and Security and Goal 3 - Provide Efficient and Effective
Utilities, Roads and Infrastructure.We will continue to provide only the highest quality drinking water to our water
users.We will reduce the chance of a potential water catastrophe since chlorine residuals drop drastically in areas with
low water use very quickly.We will continue to reduce the number of water quality complaints, and ensure only the
highest quality water is delivered to our water users.
$428
5145 SOCIAL SECURITY EXPENSE $1,829 $1,829
$35,754 $35,754
5180 TMRS EXPENSE $3,997 $3,997 $3,997 $3,997 $3,997
TOTAL $35,754 $35,754 $35,754
5150 MEDICARE EXPENSE $428 $428 $428 $428
$1,829 $1,829
2024
5115 SALARIES - OVERTIME $29,500 $29,500 $29,500 $29,500 $29,500
LINE ITEM
$1,829
2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
OVERTIME - WATER NON-DISCRETIONARY 0
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-02EXP WATER
CUT330
331
TITLE TYPE RANK
N/A Further review of historical and expenses to date, the department is able to absorb overtime costs due to salary savings
from vacancies.
WHAT ARE THE REVENUE ENHANCEMENTS ASSOCIATED WITH THIS REQUEST?WHAT ARE THE CONSEQUENCES OF NOT FUNDING THIS REQUEST?
N/A There is a potential of losing all chlorine residuals in some parts of Town resulting in high health hazards for our water
users and TCEQ and EPA violations, penalties, and fines.
SUMMARIZE NEW POSITIONS IN THIS REQUEST FINANCE / BUDGET OFFICE / CMO COMMENTS
COMMENTS
WHAT IS THE PURPOSE OF THIS REQUEST?DESCRIBE THE BENEFITS THAT WILL BE GAINED FROM THIS REQUEST?
To provide overtime to on call Wastewater personnel due to increase in after hour calls and two employees responding
on weekends to complete the water quality rounds. One employee is required to inspect lift stations, pump stations,
and water tower and ground storage water quality.An additional employee flushes various hydrants throughout Town
to check water quality in low water use areas.
To continue to meet Town Council Goal 2 - Maintain Safety & Security and Goal 3 - Provide Efficient and Effective
Utilities, Roads and Infrastructure.We will continue to provide only the highest quality drinking water to our water
users.We will reduce the chance of a potential water catastrophe, since chlorine residuals drop drastically in areas with
low water use very quickly.We will continue to reduce the number of water quality complaints, and ensure only the
highest quality water is delivered to our water users.
$211
5145 SOCIAL SECURITY EXPENSE $905 $905
$17,694 $17,694
5180 TMRS EXPENSE $1,978 $1,978 $1,978 $1,978 $1,978
TOTAL $17,694 $17,694 $17,694
5150 MEDICARE EXPENSE $211 $211 $211 $211
$905 $905
2024
5115 SALARIES - OVERTIME $14,600 $14,600 $14,600 $14,600 $14,600
LINE ITEM
$905
2020 2021 2022 2023
SUPPLEMENTAL DETAILS - CUT
OVERTIME - WASTEWATER NON-DISCRETIONARY 0
RESOURCES REQUESTED
TOWN OF PROSPER
FUND DEPARTMENT DIVISION
20 WATER/SEWER PUBLIC WORKS 200-50-03EXP WASTEWATER
CUT332
Five‐Year Capital Improvement Program
The five‐year CIP is an integral part of the Town’s strategic project planning process related to capital
infrastructure for streets, traffic improvements, parks, Town facilities, water, wastewater and drainage lines.
Future needs are identified to aid the development of operating and capital budgets. Operating budgets are
funded by current revenues, while the capital budgets are funded from various sources, including impact fees,
developer contributions, one‐time uses of surplus fund balance or from debt proceeds. Debt service payments
for the retirement of debts are built into the operating budgets by allocating I&S property taxes and transfers
from other sources. The following pages outline the projected needs for the Town.
333
Total
Prior Years 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029 Cost
01 DNT Southbound Frontage Road 17,000,000 17,000,000
02 Matthews Southwest, TIRZ No. 2 628,953 - 628,953
03 1511-ST Prosper Trail (Kroger - Coit): (Design) 305,000 305,000
04 1511-ST Prosper Trail (Kroger - Coit): (Construction) 4,503,209 190,846 4,694,055
05 1512-ST First Street (DNT - Coleman): (Design) 2,786,567 2,786,567
06 1512-ST First Street (DNT - Coleman): (Construction) 10,500,000 10,500,000
07 1507-ST West Prosper Road Improvements: (Design & Construction) 12,781,000 3,404,618 16,185,618
08 Gates of Prosper, TIRZ No. 1
(Richland, Lovers Lane, Detention) 11,906,669 3,125,025 15,031,694
09 1708-ST E-W Collector (Cook Lane - DNT); design done w/ Cook Lane 1,375,000 1,375,000
10 1820-ST First Street/DNT Intersection Improvements: (Design) 137,000 137,000
11 1820-ST First Street/DNT Intersection Improvements: (Construction)1,250,000 1,250,000
12 1823-ST Victory Way (Coleman - Frontier) - 2 lanes: (Design) 250,000 250,000
13 1823-ST Victory Way (Coleman - Frontier) - 2 lanes: (Construction)2,250,000 2,250,000
14 1709-ST Prosper Trail (Coit - Custer) - 4 lanes: (Design)810,000 810,000
15 1709-ST Prosper Trail (Coit - Custer) - 4 lanes: (Construction)16,000,000 16,000,000
16 2008-ST Prosper Trail (Coit - Custer) - 2 lanes: (Design & Construction)6,000,000 6,000,000
17 1825-ST Coleman (Gorgeous - Prosper Trail) - 4 lanes: (Design)375,000 250,000 625,000
18 1825-ST Coleman (Gorgeous - Prosper Trail) - 4 lanes: (Construction)2,000,000 2,000,000
19 1805-ST FM 2478 (US 380 - FM 1461)323,205 69,000 57,000,000 57,392,205
20 1819-ST Coleman Street (at Prosper HS): (Design & Construction) 700,000 90,000 790,000
21 1923-ST Fishtrap (Segments 1, 4); (Elem to DNT) schematic: (Design)778,900 778,900
22 2009-ST Fishtrap, Segment 1 (Teel - Middle School): (Construction) 1,190,000 1,190,000
23 1932-ST Coit Road and US 380 (SB Right Turn Lane): (Design)6,300 6,300
24 1932-ST Coit Road and US 380 (SB Right Turn Lane): (Construction) 35,000 35,000
25 Craig Street (Preston - Fifth): (Construction)1,250,000 1,250,000
26 1830-ST Prosper Trail/DNT Intersection Improvements: (Design) 88,000 88,000
27 1830-ST Prosper Trail/DNT Intersection Improvements: (Construction)1,600,000 1,600,000
28 1824-ST Fishtrap (Teel Intersection Improvements): (Design) 150,000 150,000
29 1824-ST Fishtrap (Teel Intersection Improvements): (Construction)1,350,000 1,350,000
30 1708-ST Cook Lane (First - End): (Design) 150,000 150,000
31 1708-ST Cook Lane (First - End): (Construction)2,100,000 2,100,000
32 1934-ST DNT Overpass at US380 90,000,000 10,000,000 100,000,000
33 First Street (Coit - Custer) - 4 lanes: (Design)1,000,000 1,000,000
34 First Street (Coit - Custer) - 4 lanes: (Construction) 15,000,000 15,000,000
35 First Street (Coit & Custer) Intersection Improvements: (Construction)1,000,000 1,000,000
36 2010-ST Fishtrap (Teel - Gee Road): (Design) 400,000 400,000
37 2010-ST Fishtrap (Teel - Gee Road): (Construction)5,000,000 5,000,000
38 2011-ST Gee Road (Fishtrap - Windsong Retail): (Design) 250,000 250,000
39 2011-ST Gee Road (Fishtrap - Windsong Retail): (Construction)2,500,000 2,500,000
40 2012-ST Fishtrap (Elem - DNT) - 4 lanes: (Design) 900,000 900,000
41 Fishtrap (Elem - DNT) - 2 lanes: (Construction)15,750,000 15,750,000
42 1710-ST Coit Road (First - Frontier) - 4 lanes: (Design) 1,289,900 1,289,900
43 1710-ST Coit Road (First - Frontier) - 4 lanes: (ROW)800,000 800,000
44 1710-ST Coit Road (First - Frontier) - 4 lanes: (Construction) 15,500,000 15,500,000
45 1307-ST Frontier Parkway (BNSF Overpass)3,650,000 25,664,464 29,314,464
46 1933-ST Fishtrap (Segment 2) - PISD reimbursement 1,164,000 1,164,000
47 Fishtrap, Segment 4 (Middle - Elem) - 4 lanes: (Construction)2,270,000 2,270,000
48 2013-ST Teel (US 380 Intersection Improvements): (Design) 100,000 100,000
49 2013-ST Teel (US 380 Intersection Improvements): (Construction)275,000 275,000
50 Coleman Road (Prosper Trail - High School): (Design) 350,000 350,000
51 Coleman Road (Prosper Trail - High School): (Construction)4,000,000 4,000,000
52 Parvin Road (FM 1385 - Legacy Drive): (Design) 800,000 800,000
53 Parvin Road (FM1385 - Legacy Drive): (Construction)8,500,000 8,500,000
54 Legacy Drive (Prosper Trail - Parvin): (Design) 567,500 567,500
55 Legacy Drive (Prosper Trail - Parvin): (Construction)5,107,500 5,107,500
56 1936-ST US 380 (US 377 - Denton County Line) 178,000,000 178,000,000
57 1937-ST DNT Main Lane (US 380 - FM 428)87,500,000 262,500,000 350,000,000
58 Sixth Street (Main - End) 150,000 150,000
59 Crown Colony (Meadow Run - High Point)1,025,000 1,025,000
60 Ridgewood (Hays - Crown Colony)600,000 600,000
61 Waterwood (Ridgewood - End) 175,000 175,000
62 Colonial (Ridgewood - End)175,000 175,000
63 Shady Oaks Lane (Ridgewood - End) 175,000 175,000
64 Riverhill (Ridgewood - End)175,000 175,000
65 Plymouth Colony (Bradford - High Point) & Plymouth Colony Circle 650,000 650,000
66 Prestonview (Hays - Betts)775,000 775,000
67 Betts Lane (Prestonview - High Point) 275,000 275,000
68 High Point Drive (Hays - Betts)750,000 750,000
69 West Yorkshire Drive (High Point - Bradford) 275,000 275,000
70 Bradford Drive (West Yorkshire-Plymouth Colony)625,000 625,000
71 Chandler Circle (Preston Road-Hays) 725,000 725,000
72 Parvin Road (Good Hope - FM 1385) 300,000 300,000
73 Pasewark (Preston - Hickory) 425,000 425,000
74 1938-ST FM 1461 (SH 289 - CR 165) 53,000,000 53,000,000
75 Coleman (Prosper HS - Preston): (Design) 650,000 650,000
76 Coleman (Prosper HS - Preston): (Construction) 5,850,000 5,850,000
77 Teel Parkway (US 380 - Fishtrap): (Design) 475,000 475,000
78 Teel Parkway (US 380 - Fishtrap): (Construction) 4,275,000 4,275,000
61,244,703 24,854,489 442,309,464 17,464,000 11,000,000 262,500,000 156,700,000 976,072,656
Design 7,126,667 2,650,000 350,000 800,000 0 0 1,942,500 12,869,167
Construction 10,778,209 8,715,846 29,459,464 16,664,000 1,000,000 0 101,757,500 168,375,019
Design & Construction 43,339,827 12,688,643 412,500,000 0 10,000,000 262,500,000 53,000,000 794,028,470
Land/Easements 0 800,000 0 0 0 0 0 800,000
Total
Prior Years 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029 Cost
01 1827-TR Median Lighting - US 380 (Denton County - Custer)485,000 485,000
02 Median Lighting - Coit Road (First - Frontier): (Design)100,000 100,000
03 Median Lighting - Coit Road (First - Frontier): (Construction)900,000 900,000
04 Median Lighting - First Street (Craig - Coit): (Design)62,500 62,500
05 Median Lighting - First Street (Craig - Coit): (Construction)562,500 562,500
06 Median Lighting - Prosper Trail (Dallas Pkwy - Preston): (Design)82,500 82,500
07 Median Lighting - Prosper Trail (Dallas Pkwy - Preston): (Construction)742,500 742,500
08 Median Lighting - Prosper Trail (Preston - Coit): (Design)62,500 62,500
09 Median Lighting - Prosper Trail (Preston - Coit): (Construction)562,500 562,500
10 1909-TR Traffic Signal - Coit Rd & First Street: (Construction)288,244 288,244
11 1939-TR Traffic Signal - DNT & Frontier: (Collin County)400,000 400,000
12 1940-TR Traffic Signal - DNT & Prosper Trail: (Collin County)400,000 400,000
13 1928-TR Traffic Signal - Fishtrap & Teel Parkway: (Design)34,100 34,100
14 1928-TR Traffic Signal - Fishtrap & Teel Parkway: (Construction)250,000 250,000
15 2004-TR Traffic Signal - Fishtrap & Gee Road: (Design)50,000 50,000
16 2004-TR Traffic Signal - Fishtrap & Gee Road: (Construction)250,000 250,000
17 2007-TR Traffic Signal - SH 289 & Lovers Lane (TIRZ #1)300,000 300,000
18 2005-TR Traffic Signal - Coit Rd & Richland: (Design)50,000 50,000
19 2005-TR Traffic Signal - Coit Rd & Richland: (Construction)250,000 250,000
20 2006-TR Traffic Signal - Fishtrap & Windsong Pkwy: (Design)50,000 50,000
21 2006-TR Traffic Signal - Fishtrap & Windsong Pkwy: (Construction)300,000 300,000
22 1935-TR Traffic Signal - FM 1385 & Fishtrap: (TxDOT)125,000 125,000
23 Traffic Signal - FM 2478 (Custer Rd) & First Street: (TxDOT)300,000 300,000
24 Traffic Signal - First Street & La Cima: (Design)50,000 50,000
25 Traffic Signal - First Street & La Cima: (Construction)325,000 325,000
26 Traffic Signal - First Street & Coleman: (Design)50,000 50,000
27 Traffic Signal - First Street & Coleman: (Construction)350,000 350,000
1,607,344 1,200,000 425,000 675,000 400,000 0 3,075,000 7,382,344
Summary of Capital Improvement Program - 09/10 ADOPTED
General Fund Projects
Subtotal IndexStreet Projects
Subtotal IndexTraffic Projects
334
Issued Debt Unissued Debt Unissued Debt Issued
Authorized Authorized Unauthorized 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029
17,000,000 X 01
628,953 J 02
305,000 A 03
4,465,846 A,D,K 228,209 04
2,439,915 A,D 346,652 05
10,500,000 10,500,000 06
9,780,069 B,C,K 6,405,549 2,100,000 07
15,031,694 H 08
1,375,000 A 09
137,000 D 10
1,250,000 A 11
250,000 D 12
2,250,000 2,250,000 13
810,000 A 14
16,000,000 16,000,000 15
1,250,000 D 4,750,000 4,750,000 16
625,000 D 17
2,000,000 2,000,000 18
57,392,205 A,K,X 19
790,000 C, K 20
778,900 D 21
1,190,000 1,190,000 22
6,300 A,D 23
35,000 A 24
1,250,000 D 25
88,000 A,D 26
1,600,000 1,600,000 27
150,000 D 28
1,350,000 1,350,000 29
150,000 A 30
2,100,000 2,100,000 31
95,000,000 D,J,X 5,000,000 5,000,000 32
1,000,000 1,000,000 33
15,000,000 15,000,000 34
1,000,000 1,000,000 35
400,000 C 36
5,000,000 5,000,000 37
250,000 C 38
2,500,000 2,500,000 39
300,000 A,D,K 600,000 600,000 40
15,750,000 15,750,000 41
1,289,900 A,X 42
800,000 800,000 43
12,312,930 A,X 3,187,070 3,187,070 44
26,254,464 A,X 949,004 2,110,996 2,110,996 45
1,164,000 1,164,000 46
2,270,000 2,270,000 47
100,000 A,K 48
275,000 A 49
350,000 350,000 50
4,000,000 4,000,000 51
800,000 800,000 52
8,500,000 8,500,000 53
567,500 567,500 54
5,107,500 5,107,500 55
178,000,000 X 56
350,000,000 X 57
150,000 150,000 58
1,025,000 1,025,000 59
600,000 600,000 60
175,000 175,000 61
175,000 175,000 62
175,000 175,000 63
175,000 175,000 64
650,000 650,000 65
775,000 775,000 66
275,000 275,000 67
750,000 750,000 68
275,000 275,000 69
625,000 625,000 70
725,000 725,000 71
300,000 300,000 72
425,000 425,000 73
53,000,000 X 74
650,000 650,000 75
5,850,000 5,850,000 76
475,000 475,000 77
4,275,000 4,275,000 78
833,171,176 0 11,529,413 0 131,372,066 5,700,000 12,040,000 4,730,996 5,151,070 6,000,000 0 103,450,000
Funding Sources
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029
485,000 D 01
100,000 D 02
900,000 D 03
62,500 D 04
562,500 D 05
82,500 D 06
742,500 D 07
62,500 D 08
562,500 D 09
288,244 A,D 10
400,000 X 11
400,000 X 12
34,100 A 13
250,000 A 14
50,000 A 15
250,000 A 16
300,000 H 17
50,000 A 18
250,000 A 19
50,000 A 20
300,000 A `21
125,000 X 22
300,000 X 23
50,000 A 24
325,000 A 25
50,000 A 26
350,000 A 27
7,382,344 0 0 0 0 0 0 0 0 0 0 0
Funding Sources Unissued Debt Schedule
Unissued Debt Schedule
01
IndexIndexOther
Sources
335
Design 34,100 450,000 0 50,000 50,000 0 307,500 891,600
Construction 288,244 750,000 300,000 325,000 350,000 0 2,767,500 4,780,744
Design & Construction 1,285,000 300,000 125,000 300,000 0 0 0 2,010,000
Land/Easements 0 0 0 0 0 0 0 0
Total
Prior Years 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029 Cost
Neighborhood Park
01 1806-PK Star Trail Park #1 (7.5 Acres / No Lights): (Construction)985,000 985,000
02 Lakewood Preserve (22 Acres / Lights): (Design)85,000 85,000
03 Lakewood Preserve (22 Acres / Lights): Construction)423,000 2,007,500 2,430,500
04 1802-PK Hays Park (2 Acres / No Lights): (Design )50,000 35,000 85,000
05 1802-PK Hays Park (2 Acres / No Lights): (Construction)310,000 310,000
06 Prairie Park (6.7 Acres / No Lights)300,000 300,000
07 Tanners Mill Park: (Construction)468,000 600,000 1,068,000
08 Town Hall Open Space Park: (Design)55,000 2,000,000 2,055,000
09 Pecan Grove Irrig. (21.5 Acres / No Lights): (Design) 0
10 Pecan Grove Irrig. (21.5 Acres / No Lights): (Construction) 85,000 85,000
11 Star Trail Park #2 (7.5 Acres / No Lights): (Construction)535,000 535,000
12 Windsong Ranch Park #2 (7.5 Acres / No Lights): (Construction) 260,000 260,000
13 Pecan Grove Phase 2 (21.5 Acres / No Lights) (basketball, pavilion,
parking, security lighting): (Design) 67,500 67,500
14 Pecan Grove Phase 2 (21.5 Acres / No Lights) (basketball, pavilion,
parking, security lighting): (Construction) 675,000 675,000
15 Park Operations Park (Convert area where Ops is into park) (17 Acres /
No Lights): (Design) 51,000 51,000
16 Park Operations Park (Convert area where Ops is into park) (17 Acres /
No Lights): (Construction) 475,000 475,000
17 Windsong Ranch Park #3 (7.5 Acres / No Lights): (Construction) 1,300,000 1,300,000
18 Star Trail Park #3 7.5 Acres / No Lights): (Construction)1,160,000 1,160,000
19 Cedar Grove Phase 2 (9.8 Acres / No Lights): (Design) 20,000 20,000
20 Cedar Grove Phase 2 (9.8 Acres / No Lights): (Construction) 305,000 305,000
21 1303-PK Cockrell Park (8.4 Acres / No Lights)(Construction)90,000 1,150,000 1,240,000
22 Legacy School ILA (Playground cost share)35,000 35,000
Trails
23 1801-PK Whitley Place H&B Trail Extension: (Design)70,000 70,000
24 1801-PK Whitley Place H&B Trail Extension: (Construction)680,000 680,000
25 Windsong H&B Trail Ph 3C,5,6A, 6B, 7, 8, and 9: (Construction)901,048 450,524 475,000 495,000 2,321,572
26 1910-PK Hike and Bike Master Plan: (Design)68,000 68,000
27 1911-PK Pecan Grove H&B Trail: (Design)30,000 30,000
28 1911-PK Pecan Grove H&B Trail: (Construction)410,000 410,000
29 Star Trail H&B Trail Phases 1, 2, 3, and 4: (Construction)100,000 100,000 1,000,000 1,200,000
30 1926-PK Whitley Place H&B Trail (OH Easement): (Design) 10,000 10,000
31 1926-PK Whitley Place H&B Trail (OH Easement): (Construction) 270,000 270,000
32 H&B Trail Heads / H&B Trail Gateways: (Design)13,000 15,000 60,000 88,000
33 H&B Trail Heads / H&B Trail Gateways: (Construction)90,000 95,000 440,000 625,000
34 Future unnamed H&B Trail 1,000,000 1,000,000
Community Park
35 1603-PK Frontier Park - North Field Improvements (17 Acres / Lights)11,392,010 11,392,010
36 1808-PK West Park Land (200 Acres / Lights)50,000 50,000
37 Frontier Park Storage: (Design & Construction)147,927 147,927
38 Town Lake Improvements (24 Acres / Lights): (Design) 16,000 16,000
39 Town Lake Improvements (24 Acres / Lights): (Construction)320,000 320,000
40 Sexton Park (69 Acres / Lights) (Sports Fields): (Design)1,200,000 1,200,000
41 Sexton Park (69 Acres / Lights) (Sports Fields): (Construction)12,500,000 12,500,000
42 Sexton Park Phase 2 (Lights) (Addtnl Sports Fields): (Design)1,200,000 1,200,000
43 Sexton Park Phase 2 (Lights) (Addtnl Sports Fields): (Construction)10,800,000 10,800,000
44 Windsong Ranch Community Park (51 Acres / Lights): (Design)1,700,000 1,700,000
45 Windsong Ranch Community Park (51 Acres / Lights): (Construction)15,300,000 15,300,000
46 Prosper Center Community Park (30 Acres / no lights): (Design)1,500,000 1,500,000
47 Prosper Center Community Park (30 Acres / no lights): (Construction)13,500,000 13,500,000
48 Star Trail Park Community Park (30 Acres / Lights): (Design)1,500,000 1,500,000
49 Star Trail Park Community Park (30 Acres / Lights): (Construction)13,500,000 13,500,000
Medians
50 1417-PK Richland Boulevard Median Landscaping 5,000 170,000 175,000
51 1723-PK State Highway 289 Gateway Monument 474,752 474,752
52 1818-PK Additional Turf Irrigation SH 289 80,000 80,000
53 1813-PK SH 289/US 380 Green Ribbon Landscape Irrigation 809,250 809,250
54 1922-PK Downtown Monument (Broadway/Preston)300,000 300,000
17,336,060 1,730,951 4,341,500 5,400,000 161,000 475,000 77,320,000 106,764,511
Design 243,000 142,500 114,000 1,220,000 66,000 0 7,960,000 9,745,500
Construction 17,043,060 1,440,524 4,227,500 4,180,000 95,000 475,000 69,360,000 96,821,084
Design & Construction 0 147,927 0 0 0 0 0 147,927
Land/Easements 50,000 0 0 0 0 0 0 50,000
Total
Prior Years 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029 Cost
01 1713-FC Police Station and Dispatch - Professional Services 1,644,696 1,644,696
02 1904-FC Police Station and Dispatch - Development Costs 550,000 550,000
03 1905-FC Police Station and Dispatch - Construction 12,645,804 12,645,804
04 1906-FC Police Station and Dispatch - Furniture, Fixtures, and Equipment 1,165,000 1,165,000
05 1809-FC Parks Operations and Public Works Complex 3,450,000 10,900,000 14,350,000
06 Westside Radio Tower for Public Safety 500,000 500,000
07 Central Fire Station Administration 2,546,000 2,546,000
08 Central Fire Station, Phase II (Bunk Gear Climate Storage)850,000 850,000
09 Fire Station #3 8,000,000 8,000,000
10 Recreation Center 15,000,000 15,000,000
11 Senior Facility 9,000,000 9,000,000
19,455,500 0 500,000 0 0 0 46,296,000 66,251,500
Design 2,194,696 0 0 0 0 0 0 2,194,696
Construction 13,810,804 0 0 0 0 0 0 13,810,804
Design & Construction 0 0 500,000 0 0 0 35,396,000 35,896,000
Land/Easements 3,450,000 0 0 0 0 0 10,900,000 14,350,000
99,643,607 27,785,440 447,575,964 23,539,000 11,561,000 262,975,000 283,391,000 1,156,471,011
Design 9,598,463 3,242,500 464,000 2,070,000 116,000 0 10,210,000 25,700,963
Construction 41,920,317 10,906,370 33,986,964 21,169,000 1,445,000 475,000 173,885,000 283,787,651
Design & Construction 44,624,827 13,136,570 413,125,000 300,000 10,000,000 262,500,000 88,396,000 832,082,397
Land/Easements 3,500,000 800,000 0 0 0 0 10,900,000 15,200,000
A Impact Fees D General Fund G
Park
Development
Fund
K Escrows
B Grant/Interlocal
Funds E
Water /
Wastewater
Fund
H TIRZ #1 X Non-Cash
Contributions
C Developer
Agreements F Stormwater
Drainage Fund J TIRZ #2 Z Other Sources
(See Detail)
Description Codes - Other Sources
Subtotal IndexPark Projects
IndexFacility Projects
Subtotal
Grand Total General Fund
336
Funding Sources
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029
985,000 C, G 01
85,000 C 02
882,500 C 1,548,000 1,548,000 03
85,000 G 04
310,000 G 05
300,000 C 06
468,000 C 600,000 600,000 07
55,000 D 2,000,000 2,000,000 08
0 G 09
85,000 G 10
535,000 C 11
260,000 C 12
500 G 67,000 67,000 13
249,500 G 425,500 425,500 14
51,000 51,000 15
475,000 475,000 16
260,000 C 1,040,000 1,040,000 17
785,000 C, G 375,000 375,000 18
20,000 20,000 19
305,000 305,000 20
90,000 G 1,150,000 1,150,000 21
35,000 G 22
70,000 G 23
500,000 G 180,000 180,000 24
2,321,572 C 25
68,000 D 26
30,000 G 27
220,000 G 190,000 190,000 28
1,200,000 C 29
10,000 10,000 30
270,000 270,000 31
88,000 13,000 15,000 60,000 32
625,000 90,200 95,000 440,000 33
1,000,000 1,000,000 34
1,834,590 B,G 9,557,420 35
50,000 D 36
147,927 D 37
16,000 16,000 38
320,000 320,000 39
1,200,000 1,200,000 40
12,500,000 12,500,000 41
1,200,000 1,200,000 42
10,800,000 10,800,000 43
1,700,000 1,700,000 44
15,300,000 15,300,000 45
1,500,000 1,500,000 46
13,500,000 13,500,000 47
1,500,000 1,500,000 48
13,500,000 13,500,000 49
175,000 D 50
474,752 D 51
80,000 D 52
809,250 B,D 53
300,000 C 54
13,751,591 0 9,737,420 0 83,275,500 180,000 347,000 3,322,700 2,820,000 161,000 475,000 76,150,000
Funding Sources
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029
31,293 D 1,613,403 385,000 01
550,000 550,000 02
1,435,000 D 11,210,804 11,065,000 03
1,165,000 D 04
2,550,000 E, G 900,000 10,900,000 10,900,000 05
500,000 500,000 06
2,546,000 2,546,000 07
850,000 850,000 08
8,000,000 8,000,000 09
15,000,000 15,000,000 10
9,000,000 9,000,000 11
5,181,293 14,274,207 0 46,796,000 12,000,000 0 500,000 0 0 0 46,296,000
859,486,404 0 35,541,041 0 261,443,566 17,880,000 12,387,000 8,553,696 7,971,070 6,161,000 475,000 225,896,000
02
Unissued Debt Schedule
Unissued Debt Schedule IndexIndex337
Total
Prior Years 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029 Cost
01 1902-WA Custer Road Meter Station and WL Relocations: (Design)290,325 290,325
02 1902-WA Custer Road Meter Station and WL Relocations: (Construction)2,501,275 2,501,275
03 1715-WA Fishtrap 2.5 MG Elevated Storage Tank: (Design)325,700 325,700
04 1715-WA Fishtrap 2.5 MG Elevated Storage Tank: (Construction)6,108,000 6,108,000
05 1716-WA LPP Water Line Phase 1a & 1b: (Design)829,850 829,850
06 1716-WA LPP Water Line Phase 1a & 1b: (Construction)10,658,200 10,658,200
07 1716-WA LPP Water Line Phase 1 Easement Costs 1,691,500 1,691,500
08 1501-WA LPP Pump Station and LPP WL Phase 2: (Design)1,585,100 1,585,100
09 1501-WA LPP Pump Station and LPP WL Phase 2: (Construction)15,200,000 15,200,000
10 1810-WA LPP Water Line Phase 2 Easement Costs 1,000,000 1,000,000
11 1708-WA E-W Collector (Cook Lane - DNT) Water Line: (Construction)295,775 295,775
12 1708-WA Cook Lane (First - End): (Construction)400,000 400,000
13 LPP Future Expansion (2026): (Design)1,400,000 1,400,000
14 LPP Future Expansion (2026): (Construction)12,600,000 12,600,000
15 1924-WA Fifth (Parvin-Craig); Craig (Fifth-Broadway): (Construction)200,000 200,000
16 1930-WA Broadway (Parvin-Craig): (Construction) 150,000 150,000
21,984,450 3,051,275 1,000,000 15,200,000 0 0 14,000,000 55,235,725
Design 3,030,975 0 0 0 0 0 1,400,000 4,430,975
Construction 17,261,975 3,051,275 0 15,200,000 0 0 12,600,000 48,113,250
Design & Construction 0 0 0 0 0 0 0 0
Land/Easements 1,691,500 0 1,000,000 0 0 0 0 2,691,500
Total
Prior Years 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029 Cost
01 Gates of Prosper, TIRZ No. 1 (Middle Doe Branch Line) 5,802,882 5,802,882
02 Matthews Southwest, TIRZ No. 2 (Lower Doe Branch Line) 1,333,414 1,333,414
03 1903-WW Church / Parvin Wastewater Reconstruction: (Construction)100,000 100,000
04 Doe Branch Parallel Interceptor (2021): (Design)500,000 500,000
05 Doe Branch Parallel Interceptor (2021): (Construction)4,500,000 4,500,000
06 Doe Branch, Phase 3 WWTP (2025): (Design)1,450,000 0 1,450,000
07 Doe Branch, Phase 3 WWTP (2025): (Construction)13,050,000 13,050,000
7,136,297 100,000 5,000,000 0 14,500,000 0 0 26,736,297
Design 0 0 500,000 0 1,450,000 0 0 1,950,000
Construction 0 100,000 4,500,000 0 13,050,000 0 0 17,650,000
Design & Construction 7,136,297 0 0 0 0 0 0 7,136,297
Land/Easements 0 0 0 0 0 0 0 0
Total
Prior Years 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029 Cost
01 1614-DR Coleman Street Channel Improvements: (Design)17,500 17,500
02 1614-DR Coleman Street Channel Improvements: (Construction)300,000 300,000
03 1613-DR Old Town Drainage - Church & Parvin: (Design)40,000 40,000
04 1613-DR Old Town Drainage - Church & Parvin: (Construction)460,000 460,000
05 1718-DR Old Town Regional Retention - Broadway: (Design)25,000 25,000
06 1718-DR Old Town Regional Retention - Broadway: (Construction)622,765 622,765
07 Old Town Regional Retention Pond #2 - Land Acquisition 385,000 385,000
08 Old Town Regional Retention Pond #2: (Design)100,000 100,000
09 Old Town Regional Retention Pond #2: (Construction)900,000 900,000
10 2003-DR Frontier Park/Preston Lakes Drainage: (Design)100,000 100,000
11 2003-DR Frontier Park/Preston Lakes Drainage: (Construction)985,000 985,000
82,500 1,182,765 685,000 985,000 0 0 1,000,000 3,935,265
Design 82,500 100,000 0 0 0 0 100,000 282,500
Construction 0 1,082,765 300,000 985,000 0 0 900,000 3,267,765
Design & Construction 0 0 0 0 0 0 0 0
Land/Easements 0 0 385,000 0 0 0 0 385,000
29,203,247 4,334,040 6,685,000 16,185,000 14,500,000 0 15,000,000 85,907,287
Design 3,113,475 100,000 500,000 0 1,450,000 0 1,500,000 6,663,475
Construction 17,261,975 4,234,040 4,800,000 16,185,000 13,050,000 0 13,500,000 69,031,015
Design & Construction 7,136,297 0 0 0 0 0 0 7,136,297
Land/Easements 1,691,500 0 1,385,000 0 0 0 0 3,076,500
A Impact Fees D General Fund G
Park
Development
Fund
K Escrows
B Grant/Interlocal
Funds E
Water /
Wastewater
Fund
H TIRZ #1 X Non-Cash
Contributions
C Developer
Agreements F Stormwater
Drainage Fund J TIRZ #2 Z Other Sources
(See Detail)
Total
Prior Years 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029 Cost
99,643,607 27,785,440 447,575,964 23,539,000 11,561,000 262,975,000 283,391,000 1,156,471,011
29,203,247 4,334,040 6,685,000 16,185,000 14,500,000 0 15,000,000 85,907,287
128,846,854 32,119,480 454,260,964 39,724,000 26,061,000 262,975,000 298,391,000 1,242,378,298
Design 12,711,938 3,342,500 964,000 2,070,000 1,566,000 0 11,710,000 32,364,438
Construction 59,182,292 15,140,410 38,786,964 37,354,000 14,495,000 475,000 187,385,000 352,818,666
Design & Construction 51,761,124 13,136,570 413,125,000 300,000 10,000,000 262,500,000 88,396,000 839,218,694
Land/Easements 5,191,500 800,000 1,385,000 0 0 0 10,900,000 18,276,500
Summary of Capital Improvement Program - 09/10 ADOPTED
Enterprise Fund Projects
Summary of Capital Improvement Program - 09/10 ADOPTED
Capital Improvement Program Summary
Description Codes - Other SourcesIndexWater Projects
Enterprise Funds
Subtotal
Subtotal
Capital Improvement Program Summary
Subtotal
Grand Total Enterprise Funds
Wastewater Projects
Drainage ProjectsIndexIndex
General Fund
Grand Total Capital Improvement Program
338
Funding Sources
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029
290,325 E 01
2,501,275 E 02
325,700 A 03
3,143,000 A 2,965,000 207,500 04
829,850 A 05
175,000 A 10,483,200 4,420,311 06
0 A 1,691,500 07
277,081 A 1,308,019 08
4,000,000 A 11,200,000 5,600,000 5,600,000 09
1,000,000 A 10
289,750 E 6,025 11
400,000 E 12
1,400,000 1,400,000 13
12,600,000 12,600,000 14
200,000 E 15
150,000 E 16
13,581,981 16,453,744 0 25,200,000 4,627,811 0 0 5,600,000 5,600,000 0 14,000,000
Funding Sources
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029
5,802,882 H 01
1,333,414 J 02
100,000 E 03
500,000 500,000 04
4,500,000 4,500,000 05
1,450,000 1,450,000 0 06
13,050,000 13,050,000 07
7,236,297 0 0 19,500,000 0 0 0 5,000,000 0 14,500,000 0
Funding Sources
Other Issued Debt Unissued Debt Unissued Debt Issued
Sources Authorized Authorized Unauthorized 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029
17,500 F 01
(0)300,000 300,000 02
40,000 F 03
460,000 04
25,000 0 05
622,765 06
385,000 385,000 07
100,000 100,000 08
900,000 900,000 09
100,000 F 10
985,000 985,000 11
157,500 1,107,764 0 2,670,000 0 0 685,000 985,000 0 0 1,000,000
20,975,778 17,561,508 0 47,370,000 4,627,811 0 685,000 11,585,000 5,600,000 14,500,000 15,000,000
Funding Sources
Other Issued Debt Unissued Debt Unissued Debt
Sources Authorized Authorized Unauthorized 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-2029
859,486,404 35,541,041 0 261,443,566 17,880,000 12,387,000 8,553,696 7,971,070 6,161,000 475,000 225,896,000
20,975,778 17,561,508 0 47,370,000 4,627,811 0 685,000 11,585,000 5,600,000 14,500,000 15,000,000
880,462,181 53,102,549 0 308,813,566 22,507,811 12,387,000 9,238,696 19,556,070 11,761,000 14,975,000 240,896,000
Unissued Debt Schedule
Unissued Debt Schedule
Unissued Debt Schedule Index03
IndexIndex339
PROJECT Inception to SOY
Current Year
Expenditures
Future Planned
Expenditures
Total Planned
Expenditures
1507‐ST West Prosper Rd 12,125,313 3,404,618 655,687 16,185,618
1511‐ST Prosper Trail (Kroger ‐ Coit)3,290,567 190,846 1,517,642 4,999,055
1708‐ST Cook Lane (First ‐ End)665,440 2,100,000 859,560 3,625,000
1710‐ST Coit Rd (First ‐ Frontier)783,873 800,000 16,006,027 17,589,900
1805‐ST FM2478 (US380 ‐ FM1461)148,832 69,000 174,373 392,205
1819‐ST Coleman Street (at Prosper High School)‐ 90,000 700,000 790,000
1823‐ST Victory Way (Coleman ‐ Frontier)‐ 2,250,000 ‐ 2,250,000
1824‐ST Fishtrap (Teel Intersection Improvements)5,027 1,350,000 144,973 1,500,000
1830‐ST Prosper Trail/DNT Intersection Improvements ‐ 1,600,000 88,000 1,688,000
1932‐ST Coit Road and US 380 (SB Right Turn Lane)‐ 35,000 6,300 41,300
2008‐ST Prosper Trail (Coit ‐ Custer)‐ 6,000,000 ‐ 6,000,000
2009‐ST Fishtrap, Segment 1 (Teel ‐ Middle School)‐ 1,190,000 ‐ 1,190,000
2010‐ST Fishtrap (Teel ‐ Gee Road)‐ 400,000 5,000,000 5,400,000
2011‐ST Gee Road (Fishtrap ‐ Windsong Retail)‐ 250,000 2,500,000 2,750,000
2012‐ST Fishtrap (Elem ‐ DNT)‐ 900,000 15,750,000 16,650,000
2013‐ST Teel (US 380 Intersection Improvements)‐ 100,000 275,000 375,000
Street Projects 17,019,052 20,729,464 43,677,562 81,426,078
1928‐TR Traffic Signal ‐ Fishtrap & Teel Parkway 12,978 250,000 21,122 284,100
2004‐TR Traffic Signal ‐ Fishtrap & Gee Road ‐ 300,000 ‐ 300,000
2005‐TR Traffic Signal ‐ Coit Road & Richland ‐ 300,000 ‐ 300,000
2006‐TR Traffic Signal ‐ Fishtrap & Windsong Pkwy ‐ 50,000 300,000 350,000
2007‐TR Traffic Signal ‐ SH 289 & Lovers Lane ‐ 300,000 ‐ 300,000
Traffic Projects 12,978 1,200,000 321,122 1,534,100
1801‐PK Whitley Place H&B Trail Extension 28,597 500,000 151,403 680,000
1802‐PK Hays Park 6,000 35,000 348,000 389,000
1911‐PK Pecan Grove (H&B Trail)‐ 30,000 410,000 440,000
2015‐PK Pecan Grove Park ‐ 85,000 657,500 742,500
Park Projects 34,597 650,000 1,566,903 2,251,500
1713‐FC Police Station and Dispatch ‐ Prof. Services 1,204,200 440,496 ‐ 1,644,696
1809‐FC Park Operations and Public Works Complex 2,291,795 ‐ 12,058,205 14,350,000
1904‐FC Police Station and Dispatch ‐ Development ‐ 550,000 ‐ 550,000
1905‐FC Police Station and Dispatch ‐ Construction 1,475,204 11,170,600 ‐ 12,645,804
1906‐FC Police Station and Dispatch ‐ FFE ‐ ‐ 1,165,000 1,165,000
Facility Projects 4,971,199 12,161,096 13,223,205 30,355,500
1708‐WA Cook Lane (First ‐ End)284,775 400,000 11,000 695,775
1902‐WA Custer Road Meter Station and WL Relocation 38,113 2,501,275 252,212 2,791,600
1930‐WA Broadway (Parvin ‐ Craig)‐ 150,000 ‐ 150,000
Water & Wastewater Projects 322,888 3,051,275 263,212 3,637,375
1613‐DR Church and Parvin 65,368 434,632 ‐ 500,000
1718‐DR Old Town Regional Retention ‐ Broadway 114,600 533,165 ‐ 647,765
2003‐DR Frontier Park/Preston Lakes Drainage ‐ 100,000 985,000 1,085,000
Drainage Projects 179,968 1,067,797 985,000 2,232,765
1901‐EQ Aerial Ladder Truck 416,997 1,233,003 ‐ 1,650,000
Vehicles 416,997 1,233,003 ‐ 1,650,000
Capital Projects Summary
Summary of Project Expenditures
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ARTICLE VII
SECTION 7.01 Fiscal Year
The fiscal year of the Town shall begin on the first day of October and end on the last day of September on
the next succeeding year. Such fiscal year shall also constitute the budget and accounting year.
SECTION 7.02 Submission of Budget and Budget Message
On or before the fifteenth (15th) day of August of the fiscal year, the Town Manager shall submit to the Town
Council a budget for the ensuing fiscal year and an accompanying budget message.
SECTION 7.03 Budget Message
The Town Manager's message shall explain the budget both in fiscal terms and in terms of the work
programs. It shall outline the proposed financial policies of the Town for the ensuing fiscal year, describe the
important features of the budget, indicate any major changes from the current year in financial policies,
expenditures, and revenues together with the reasons for such changes, summarize the Town's debt position
and include such other material as the Town Manager deems desirable.
SECTION 7.04 Budget a Public Record
The budget and all supporting schedules shall be filed with the person performing the duties of Town
Secretary when submitted to the Town Council and shall be open to public inspection by anyone interested.
SECTION 7.05 Public Hearing on Budget
At the Town Council meeting when the budget is submitted, the Town Council shall name the date and place
of a public hearing, which shall be scheduled and published in accordance with the requirements of Chapter
102, Local Government Code, as amended. At this hearing, interested citizens may express their opinions
concerning items of expenditures, giving their reasons for wishing to increase or decrease any items of
expense.
SECTION 7.06 Proceeding on Adoption of Budget
After public hearing, the Town Council shall analyze the budget, making any additions or deletions which
they feel appropriate, and shall, prior to the beginning of the next fiscal year, adopt the budget by the
affirmative vote of a majority of the full membership of the Town Council. Should the Town Council take no
final action on or prior to such day, the current budget shall be in force on a month-to-month basis until a new
budget is adopted.
SECTION 7.07 Budget, Appropriation and Amount to be Raised by Taxation
On final adoption, the budget shall be in effect for the budget year. Final adoption of the budget by the Town
Council shall constitute the official appropriations as proposed by expenditures for the current year and shall
constitute the basis of official levy of the property tax as the amount of tax to be assessed and collected for
the corresponding tax year. Estimated expenditures will in no case exceed proposed revenue plus the
undesignated fund balance from the previous fiscal year. Unused appropriations may be transferred to any
item required for the same general purpose.
Charter ArƟcle VII - Financial Procedure SecƟons
As Revised May 6, 2017
Financial Procedures
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Charter ArƟcle VII - Financial Procedure SecƟons
As Revised May 6, 2017
SECTION 7.08 Contingent Reserve
Provision shall be made in the annual budget maintaining a contingency reserve fund balance designation in
an amount not less than twenty percent (20%) of the total general fund expenditures, to be used in case of
unforeseen items of expenditure or revenue shortfalls. This shall apply to current operating expenses and shall
not overlap with any other amount of reserves maintained by the Town. Such contingency reserve
appropriation shall be under the control of the Town Manager and distributed by him or her only in the event
of an emergency or after supplemental appropriation by the Town Council. The proceeds of the contingency
reserves shall be disbursed only by transfer to departmental appropriation, the spending of which shall be
charged to the departments or activities for which the appropriations are made.
SECTION 7.09 Amending the Budget
Under conditions which may arise and which could not reasonably have been foreseen in the normal process
of planning the budget, the Town Council may, by the affirmative vote of a majority of the full membership
of the Town Council, amend or change the budget to provide for any additional expense in which the general
welfare of the citizenry is involved. These amendments shall be by ordinance, and shall become an
attachment to the original budget.
SECTION 7.10 Certification; Copies Made Available
A copy of the budget, as finally adopted, shall be filed with the person performing the duties of Town
Secretary and such other places required by state law or as the Town Council shall designate. The final
budget shall be printed or otherwise reproduced and sufficient copies shall be made available for the use of all
offices, agencies, and for the use of interested persons and civic organizations.
SECTION 7.11 Capital Program
The Town Manager shall submit a five-year (5-year) capital program as an attachment to the annual budget.
The program as submitted shall include:
(1) A clear general summary of its contents;
(2) A list of all capital improvements which are proposed to be undertaken during the five (5)
fiscal years succeeding the budget year, with appropriate supporting information as to the
necessity for such improvements;
(3) Cost estimates, method of financing, and recommended time schedules for each
improvement; and
(4) The estimated annual cost of operating and maintaining the facilities to be constructed
or acquired.
The above information may be revised and extended each year with regard to capital improvements still
pending or in process of construction or acquisition. The Capital program will be updated and presented to
the Town Council annually.
SECTION 7.12 Defect Shall Not Invalidate the Tax Levy
Errors or defects in the form or preparation of the budget or the failure to perform any procedural
requirements shall not nullify the tax levy or the tax rate.
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Charter ArƟcle VII - Financial Procedure SecƟons
As Revised May 6, 2017
SECTION 7.13 Lapse of Appropriations
Every appropriation, except an appropriation for a capital expenditure, shall lapse at the close of the fiscal
year to the extent that it has not been expended or encumbered. An appropriation for a capital expenditure
shall continue in force until the purpose for which it was made had been accomplished or abandoned. The
purpose of any such appropriation shall be deemed abandoned if three (3) years pass without any
disbursement from or encumbrance of the appropriation. Any funds not expended, disbursed or encumbered
shall be deemed excess funds.
SECTION 7.14 Borrowing
The Town shall have the power to borrow money on the credit of the Town and also to issue or incur bonds
and other evidences of indebtedness, and such powers may be exercised to finance public improvements or
for any other public purpose not prohibited by the Constitution and the laws of the State of Texas, and the
Town may issue refunding bonds to refund outstanding bonds and other evidences of indebtedness of the
Town previously issued or incurred. All such bonds and other evidences of indebtedness shall be issued in
conformity with the laws of the State of Texas and may be secured by or paid, in whole or in part, from ad
valorem tax revenues, revenues derived from other taxing powers of the Town, revenues derived by the Town
from any fee or service charge, including revenues derived from the operations of any public utilities, utility
systems, recreational facilities or any other municipal function to the extent not prohibited by the Constitution
and laws of the State of Texas. Such bonds or evidences of indebtedness may be a charge upon and payable
from the properties, or interest therein pledged, or the income therefrom, or both to the extent not prohibited
by the Constitution or laws of the State of Texas. The proceeds of bonds or other evidences of indebtedness
issued or incurred by the Town shall be used only for the purpose for which the bonds or other indebtedness
was issued or incurred.
SECTION 7.15 Purchasing
(1) The Town Council may by ordinance, give the Town Manager general authority to
contract for expenditure without further approval of the Town Council for all budgeted
items not exceeding limits set by the Town Council within the ordinance.
(2) All contracts for expenditures or purchases involving more than the limits must be
expressly approved in advance by the Town Council. All contracts or purchases involving
more than the limits set by the Town Council shall be awarded by the Town Council in
accordance with state law.
(3) Emergency contracts as authorized by law and this Charter may be negotiated by the
Town Council or Town Manager if given authority by the Town Council, without
competitive bidding, and in accordance with State law. Such emergency may be declared
by the Town Manager and approved by the Town Council or declared by the Town
Council.
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Charter ArƟcle VII - Financial Procedure SecƟons
As Revised May 6, 2017
SECTION 7.16 Administration of Budget
(1) No payment shall be made or obligation incurred against any allotment or appropriation
except in accordance with appropriations duly made, unless the Town Manager, or the
Town Manager's designee, first certifies that there is a sufficient unencumbered balance
in such allotment or appropriation and that sufficient funds therefrom are or will be
available to cover the claim or meet the obligation when it becomes due and payable.
(2) Any authorization of payment or incurring of obligation in violation of the provisions of this
Charter shall be void and any payment so made illegal. Such action shall be cause for
removal of any officer who knowingly authorized or made such payment or incurred
such payment or obligation, and the officer shall also be liable to the Town for any amount
so paid.
(3) This prohibition shall not be construed to prevent the making or authorizing of payments,
or making of contracts for capital improvements to be financed wholly or partly by the
pledge of taxes, the issuance of bonds, time warrants, certificates of indebtedness, or
certificates of obligation, or to prevent the making of any contract or lease providing
for payments beyond the end of the fiscal year, providing that such action is made or
approved by ordinance.
(4) The Town Manager shall submit to the Town Council each month a report covering the
revenues and expenditures of the Town in such a form as requested by the Town Council.
SECTION 7.17 Depository
All monies received by any person, department or agency of the Town for or in connection with the affairs of
the Town shall be deposited promptly in the Town depository or depositories. The Town depositories shall be
designated by the Town Council in accordance with such regulations and subject to the requirements as to
security for deposits and interest thereon as may be established by ordinance and law. Procedures for
withdrawal of money or the disbursement of funds from the Town depositories shall be prescribed by
ordinance.
SECTION 7.18 Independent Audit
At the close of each fiscal year, and at such other times as may be deemed necessary, the Town Council shall
call for an independent audit to be made of all accounts of the Town by a certified public accountant. No
more than five (5) consecutive annual audits shall be completed by the same firm. The certified public
accountant selected shall have no personal interest, directly or indirectly, in the financial affairs of the Town
or any of its officers. The report of audit, with the auditor's recommendations will be made to the Town
Council. Upon completion of the audit, the Independent Auditor's Report and Annual Financial Report shall
be published on the Town's website and copies of the audit placed on file in the office of the person
performing the duties of Town Secretary, as a public record.
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Charter ArƟcle VII - Financial Procedure SecƟons
As Revised May 6, 2017
SECTION 7.19 Power to Tax
(1) The Town shall have the power to levy, assess and collect taxes of every character and
type for any municipal purpose not prohibited by the Constitution and laws of the State
of Texas as now written or hereafter amended.
(2) The Town shall have the power to grant tax exemptions in accordance with the laws of
the State of Texas.
SECTION 7.20 Office of Tax Collector
There shall be an office of taxation to collect taxes, the head of which shall be the Town Tax Collector. The
Town Council may contract for such services.
SECTION 7.21 Taxes; When Due and Payable
(1) All taxes due in the Town shall be payable at the office of the Town Tax Collector, or at
such location or locations as may be designated be the Town Council, and may be paid at
any time after the tax rolls for the year have been completed and approved. Taxes for
each year shall be paid before February 1 of the next succeeding year, and all such taxes
not paid prior to that date shall be deemed delinquent, and shall be subject to penalty and
interest as the Town Council shall provide by ordinance. The Town Council may provide
discounts for the payment of taxes prior to January 1 in an amount not to exceed those
authorized by the laws of the State of Texas.
(2) Failure to levy and assess taxes through omission in preparing the appraisal rolls shall not
relieve the person, firm or corporation so omitted from obligation to pay such current or
past due taxes as shown to be payable by recheck of the rolls and receipts for the years
in question, omitting penalty and interest.
SECTION 7.22 Tax Liens, Liabilities and Suits
(1) All taxable property located in the Town on January 1 of each year shall stand charged
from that date with a special lien in favor of the Town for taxes due. All persons
purchasing any such property on or after January 1 in any year shall take the property
subject to the liens provided above. In addition to the liens herein provided, on
January 1 of any year, the owner of property subject to taxation by the Town shall
be personally liable for the taxes due for that year.
(2) The Town shall have the power to sue for and recover personal judgement for taxes
without foreclosure, or to foreclose its lien or liens, or to recover both personal judgement
and foreclosure. In any such suit where it appears that the description of any property in
the Town appraisal rolls is insufficient to identify such property, the Town shall have the
right to plead a good description of the property to be assessed, to prove the same, and to
have its judgement foreclosing the tax lien or for personal judgement against the owners
for such taxes.
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TOWN OF PROSPER
ADMINISTRATIVE REGULATIONS
CHAPTER 17: FINANCIAL MANAGEMENT POLICY
SECTION 17.01: PURPOSE AND OVERVIEW This policy is developed to help guide the Finance Department, and staff in financial matters. The overriding goal of the Financial Management Policy is to enable the Town to achieve a long-term stable and positive financial condition while conducting its operations consistent with the council-manager form of government established in the Town Charter. The purpose of the Financial Management Policy is to provide guidelines for the financial management staff in planning and directing the Town’s day-to-day financial affairs and in developing recommendations to the Town Manager.
SECTION 17.02: SCOPE The scope of the Town’s Financial Management Policies spans accounting, auditing, financial reporting, internal controls, operating and capital budgeting, revenue management, cash management, expenditure control, and debt management.
SECTION 17.03: ACCOUNTING, AUDITING, AND FINANCIAL REPORTING
A. Accounting The Town’s Accounting Manager is responsible for establishing and maintaining the chart of accounts, and for properly recording financial transactions.
B. Funds Self-balancing groups of accounts are used to account for the Town’s financial transactions in accordance with generally accepted accounting principles. Each fund is created for a specific purpose except for the General Fund, which is used to account for all transactions not accounted for in other funds. In essence, the General Fund is intended for operations of the Town. Funds are created and fund names are changed by Town Council approval through resolution either during the year or in the Town Council’s approval of the annual operating budget ordinances. (See Fund Balance Policy)
C. External Auditing At the close of each fiscal year, and at such other times as may be deemed necessary, the Town Council shall call for an independent audit to be made of all accounts of the Town. The auditors must be a certified public accounting firm capable of conducting the Town’s audit in accordance with generally accepted auditing standards, generally accepted government auditing standards,
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and contractual requirements. No more than five (5) consecutive annual audits shall be completed by the same firm. The certified public accountant selected shall have no personal interest, directly or indirectly, in the financial affairs of the Town or any of its officers. The report of the audit, with the auditor’s recommendations will be made to the Town Council. Upon completion of the audit, the Independent Auditor’s Report and Annual Financial Report shall be published on the Town’s website and copies of the audit placed on file in the office of the person performing the duties of Town Secretary, as public record. (See Town Charter Article VII, Section 7.18 Independent Audit)
D. External Financial Reporting The Town will prepare and publish a Comprehensive Annual Financial Report (CAFR). The CAFR will be prepared in accordance with generally accepted accounting principles, and will be presented annually to the Government Finance Officers Association (GFOA) for evaluation and awarding of the Certification of Achievement for Excellence in Financial Reporting. The CAFR will be published and presented to Town Council within 180 days after the end of the fiscal year.
E. Internal Financial Reporting The Finance Department will prepare internal financial reports sufficient for management to plan, monitor, and control the Town’s financial affairs.
SECTION 17.04: INTERNAL CONTROLS
A. Written Procedures The Finance Director is responsible for developing town-wide written guidelines on accounting, cash handling, grant management, and other financial matters.
B. Department Directors Responsibilities Each department director is responsible to the Town Manager to ensure that good internal controls are followed throughout his or her department, that all guidelines on accounting and internal controls are implemented, and that all independent auditor internal control recommendations are addressed.
SECTION 17.05: OPERATING BUDGET
A. Preparation The Town’s “Operating Budget” is the Town’s annual financial operating plan. It consists of governmental and proprietary funds, including the general obligation and revenue supported Debt Service Fund, but excluding Capital Projects Funds. The budget is prepared by the Finance Department with the cooperation of all Town departments, and is submitted to the Town Manager who makes any necessary changes and transmits the document on or before the fifteenth (15th) day of August of the fiscal year to Town Council.
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The proposed budget and all supporting schedules shall be filed with the person performing the duties of Town Secretary when submitted to the Town Council and shall be open to public inspection by anyone interested. Thereafter, the Town Council should enact the final budget prior to fiscal year end. The operating budget shall be submitted to the GFOA annually for evaluation and consideration of awarding the Award for Distinguished Budget Presentation.
B. Balanced Budget The final adoption of the operating budget by the Town Council shall constitute the official appropriations as proposed by expenditures for the current year and shall constitute the basis of official levy of the property tax as the amount of tax to be assessed and collected for the corresponding tax year. Estimated expenditures will not exceed proposed revenue plus the undesignated fund balance from the previous fiscal year. Unused appropriations may be transferred to any item required for the same general purpose.
C. Budgetary Control The level of budgetary control is the department level budget in the General Fund, Utility Fund, and the fund level in all other funds. Under conditions which may arise and which could not reasonably have been foreseen in the normal process of planning the budget, the Town Council may, by the affirmative vote of a majority of the full membership of the Town Council, amend or change the budget to provide for any additional expense in which the general welfare of the citizenry is involved. These amendments shall be by ordinance, and shall become an attachment to the original budget.
D. Contingency Reserve Provisions shall be made in the annual budget maintaining a contingency reserve fund balance designation in an amount not less than twenty percent (20%) of the total general fund expenditures, to be used in case of unforeseen items of expenditure or revenue shortfalls. (See Town Charter Article VII, Section 7.08). It is also the goal of the Town to achieve and maintain an unassigned fund balance in the General Fund equal to five percent (5%) of budgeted expenditures for unanticipated expenditures, unforeseen revenue fluctuations, or other adverse circumstances.
E. Planning The budget process will be coordinated in concert with the Town Council’s major strategic planning objectives. A one-year budget is adopted each year and a four-year financial plan is presented to help manage the decisions made for the next fiscal year and the impact it has on future fiscal responsibilities.
F. Reporting Periodic financial reports will be prepared to enable the department directors to manage their budgets and to enable the Finance Department to monitor and control the budget as authorized by the Town Council. Summary financial reports will be presented to the Town Council each month. Such reports will include current year revenue and expenditures in comparison to budget and prior year actual revenues and expenditures.
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G. Performance Measures and Productivity Indicators Where appropriate, performance measures and productivity indicators will be used as guidelines and reviewed for efficiency and effectiveness. This information will be included in the annual budgeting processes.
SECTION 17.06: CAPITAL IMPROVEMENT PROGRAM
A. Preparation The Town’s Capital Improvement Program will include all capital projects. The Capital Improvement Program will be prepared annually to be a comprehensive five-year (5) capital program as an attachment to the annual budget.
B. Program Planning The program as submitted shall include: 1. A clear general summary of its contents; 2. A list of all capital improvements which are proposed to be undertaken during the five (5) fiscal years succeeding the budget year, with appropriate supporting information as to the necessity for such improvements; 3. Cost estimates, method of financing, and recommended time schedules for each improvement; and 4. The estimated annual cost of operating and maintaining the facilities to be constructed or acquired. The above information may be revised and extended each year with regard to capital improvements still pending or in process of construction or acquisition. The Capital Improvement Program will be updated and presented to the Town Council, annually.
C. Alternate Resources Where applicable, assessments, impact fees, or other user-based fees should be used to fund capital projects, which have a primary benefit to certain property owners.
D. Debt Financing Recognizing that debt is usually a more expensive financing method. Alternative financing sources will be explored before debt is issued. When debt is issued, it will be used to acquire major assets with expected lives, which equal or exceed the average life of the debt issued. The exception to this requirement are the traditional costs of marketing and issuing the debt, capitalized labor for design and construction of capital projects, and small component parts, which are attached to major equipment purchases.
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E. Reporting Periodic financial reports will be prepared to enable the department managers to manage their capital budgets and to enable the Finance Department to monitor the capital budget as authorized by the Town Council.
SECTION 17.07: REVENUE MANAGEMENT
A. Simplicity The Town will strive to keep the revenue system simple, which will result in a decrease of compliance costs for the taxpayer or service recipient and a corresponding decrease in avoidance to pay.
B. Administration The benefits of revenue will exceed the cost of producing the revenue. The cost of collection will be reviewed annually for cost effectiveness. Where appropriate, the Town will use the administrative processes of state or federal collection agencies in order to reduce administrative costs.
C. Dedication of Revenues Revenues will not be dedicated for specific purposes unless required by law or generally accepted accounting practices (GAAP). All non-restricted revenues will be deposited into the General Fund and appropriated by the budget process.
D. Financial Stability Current revenues will fund current expenditures and one-time revenues will not be used for ongoing operations. Non-recurring revenues will be used only for non-recurring expenditures. Care will be taken not to use these revenues for budget balancing purposes.
E. Property Tax Revenues Property shall be assessed at 100% of the fair market value as appraised by the Collin and Denton Appraisal Districts. Reappraisal and reassessment shall be done regularly, as required by state law. All delinquent taxes will be pursued and turned over to a private attorney. A penalty will be assessed to compensate the attorney as allowed by state law, and in accordance with the attorney’s contract.
F. User-Based Fees For services associated with a user fee or a fee to offset charge, the direct and indirect costs of that service will be imposed. There will be a periodic review of fees and charges to ensure that
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fees provide adequate coverage of costs of services. User charges may be classified as “full cost recovery,” “partial cost recovery,” and “minimal cost recovery,” based on Town Council policy.
G. Impact Fees Impact fees are currently imposed for water, wastewater, and roadway in accordance with applicable Town ordinances and state law. Impact fees will be re-evaluated at least every five years, as required by law.
H. Utility Rates The Town will review utility rates periodically, and if necessary, adopt new rates that will generate revenues required to fully cover operating expenditures, meet the legal restrictions of all applicable bond covenants, and provide for an adequate level of working capital needs and debt service requirements. This policy does not preclude drawing down cash balance to finance current operations. However, it is best that any extra cash balance be used instead to finance capital projects.
I. Interest Income Interest earned from investment of available cash resources, whether pooled or not, will be distributed to the funds in accordance with the average monthly cash balances.
J. Revenue Monitoring Revenues actually received will be regularly compared to budgeted revenues and variances will be investigated. This process will be summarized in the appropriate budget report.
SECTION 17.08: EXPENDITURE CONTROL
A. Appropriations The level of budgetary controls is explained in Section 17.05.C. Budgetary Control. When budget amendments between departments and/or funds are necessary, Town Council must approve these. Budget appropriation amendments at lower levels of control shall be made in accordance with the applicable administrative procedures.
B. Purchasing All purchases shall be in accordance with the Town’s Purchasing Policy.
C. Lapse of Appropriations Every appropriation, except an appropriation for capital expenditures, shall lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation for a capital expenditure shall continue in force until the purpose for which it was made has been accomplished or abandoned. The purchase of any such appropriation shall be deemed
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abandoned if three (3) years pass without any disbursement form or encumbrance of the appropriation. Any funds not expended, disbursed or encumbered shall be deemed excess funds.
SECTION 17.09: ASSET MANAGEMENT
A. Investments The Town’s investment practices will be conducted in accordance with the Town Council approved Investment Policy and Strategy.
B. Cash Management The Town’s cash flow will be managed to maximize the cash available to invest.
C. Investment Performance A quarterly report on investment performance will be provided by the Finance Director for presentation to the Town Council.
D. Fixed Assets and Inventory These assets will be reasonably safeguarded and properly accounted for, and prudently insured.
SECTION 17.10: FINANCIAL CONDITION AND RESERVES
A. No Operating Deficits Current expenditures will be paid with current revenues and prior year surplus. Deferrals, short-term loans, or one-time resources will be avoided as budget balance techniques. Reserves will be used only for emergencies or non-recurring expenditures.
B. Operating Reserves In accordance with GASB-54, it is the policy of the Town to classify fund balances as Non-spendable, Restricted, Committed, Assigned, or Unassigned and develop policy for establishment and activity of each classification. See Fund Balance Policy that defines such categories.
C. Minimum Unassigned Fund Balance It is the goal of the Town to achieve and maintain an unassigned fund balance in the General Fund equal to five percent (5%) of budgeted expenditures for unanticipated expenditures, unforeseen revenue fluctuations, or other adverse circumstances. This amount is in addition to the twenty percent (20%) restricted fund balance amount required by the Town Charter.
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D. Risk Management Program The Town will aggressively pursue every opportunity to provide for the public’s and Town employees’ safety and to manage its risks.
E. Loss Financing All reasonable options will be investigated to finance losses. Such options may include risk transfer, insurance, and risk retention.
F. Enterprise Fund Self-Sufficiency The Town’s enterprise funds’ resources will be sufficient to fund operating and capital expenditures. The enterprise funds will pay (where applicable) their fair share of general and administrative expenses in lieu of property taxes and/or franchise fees. If an enterprise fund is temporarily unable to pay all expenses, then the Town Council may waive general and administrative expenses in lieu of property taxes and/or franchise fees until the fund is able to pay them.
SECTION 17.11: DEBT MANAGEMENT
A. General The Town’s borrowing practices will be conducted in accordance with the Town Council approved Debt Management and Debt Post Issuance Policies.
B. Self-Supporting Debt When appropriate, self-supporting revenues will pay debt services in lieu of tax revenues.
C. Analysis of Financing Alternatives The Town will explore all financing alternatives in addition to long-term debt including leasing, grants and other aid, developer contributions, impact fees, and use of reserves.
D. Voter Authorization The Town shall obtain voter authorization before issuing General Obligation Bonds as required by law. In general, voter authorization is not required for the issuance of Revenue Bonds and Certificates of Obligation.
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SECTION 17.12: STAFFING AND TRAINING
A. Adequate Staffing Staffing levels will be adequate for the fiscal functions of the Town to function effectively. Comparison of workload and staffing levels of comparison cities will be explored before adding staff.
B. Training The Town will support the continuing education efforts of all financial staff including the investment in time and materials for maintaining a current perspective concerning financial issues. Staff will be held accountable for communicating, teaching, and sharing with other staff members all information and training materials acquired from seminars, conferences, and related education efforts.
C. Awards, Credentials The Town will support efforts and involvements which result in meeting standards and receiving exemplary recitations on behalf of any of the Town’s fiscal policies, practices, processes, products, and personnel. Staff certifications may include Certified Public Accountant, Certified Management Accountant, Certified Internal Auditor, Certified Payroll Professional, Certified Government Finance Officer, Professional Public Buyer, Certified Cash Manager, PFIA investment training, and others as approved by the Town Manager upon recommendation of the Finance Director.
SECTION 17.13: GRANT MANAGEMENT
A. General The Town’s grant management practices will be conducted in accordance with the Town’s Grant Management Policy. (This policy was reviewed and approved by the Finance Subcommittee for submission to the Town Manager for approval on October 10, 2017.) The Town of Prosper Financial Management Policy was approved on the 18th of October, 2017. Harlan Jefferson, Town Manager
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TOWN OF PROSPER
ADMINISTRATIVE REGULATIONS
CHAPTER 15: DEBT MANAGEMENT POLICY
SECTION 15.01: PURPOSE AND OVERVIEW
The Town of Prosper recognizes that the foundation of any well-managed debt program is a comprehensive debt management and post issuance policy outlining the parameters for issuing new debt and managing the existing debt portfolio; identifying the types and amounts of permissible debt; providing guidance to decision makers regarding the purposes for which debt may be issued; and verifying that the IRS regulations regarding post issuance compliance are met to preserve the tax-exempt status of the Town’s bonds.
Adherence to a debt management policy helps ensure that the Town maintains the current or an improved bond rating in order to minimize borrowing costs and preserve access to credit. The Town’s Debt Management Policy (“the Debt Policy”) provides guidance for staff to:
1. Ensure high quality debt management decisions; 2. Ensure support for debt issuances both internally and externally; 3. Impose order and discipline in the debt issuance process; 4. Promote consistency and continuity in the decision making process; 5. Ensure that the debt management decisions are viewed positively by rating agencies, investment community and taxpayers; and 6. Demonstrate a commitment to long-term financial planning objectives.
SECTION 15.02 : SCOPE This Policy applies to all debt instruments issued by the Town regardless of the funding source. Funding sources can be derived from, and debt secured by, ad valorem taxes, general Town revenues, enterprise fund revenues or any other identifiable source of revenue that may be identified for appropriate pledging for bonded indebtedness.
SECTION 15.03 : OBJECTIVES
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The primary objective of this Policy is to ensure that the Town establishes and maintains a solid position with respect to its debt service and bond proceed funds and that proceeds from long-term debt will not be used for current operations but rather for capital improvements, and related expenses, and other long-term assets in accordance with state law and Town ordinances. The Town will seek all possible federal and state reimbursement for mandated projects and/or programs. The Town will pursue a balanced relationship between issuing debt and pay-as-you-go financing as dictated by prevailing economic factors and as directed by the Town Council. Other objectives include: 1. Bonds shall be paid back within a period not to exceed, and preferably sooner than, the expected useful life of the capital project; 2. Decisions shall be made based on a number of factors and will be evaluated against long-term goals rather than a short-term fix; and 3. Debt service and bond proceed funds shall be managed and invested in accordance with all federal, state and local laws and in conjunction with the Tax Compliance Certificate of each bond issue to assure availability to cover project costs and debt service payments when due.
SECTION 15.04 : IMPLEMENTATION
The Policy requires: 1. Payment of principal and interest on all outstanding debt in full and timely manner; 2. Incurrence of debt for those purposes permissible under State law and the home-rule charter of the Town; 3. Development, approval and financing of capital improvements in accordance with Town Code and the capital improvement budgeting process; 4. Structuring of principal and interest retirement schedules to: 1) achieve a low borrowing cost for the Town, 2) accommodate the debt service payments of existing debt, and 3) respond to perceptions of market demand. Shorter maturities shall always be encouraged to demonstrate to rating agencies that debt is being retired at a sufficiently rapid pace; 5. Selection of a method of sale that shall maximize the financial benefit to the Town; 6. Effective communication with bond rating agencies to ensure complete and clear understanding of the credit worthiness of the Town; and 7. Full, complete, and accurate disclosure of financial conditions and operating results in every financial report, bond prospectus and Annual Information Statement ("AIS"). All reports shall
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conform to guidelines issued by the Government Finance Officers Association ("GFOA"), Securities and Exchange Commission ("SEC"), and the Internal Revenue Service (IRS) to meet the disclosure needs of rating agencies, underwriters, investors, and taxpayers.
SECTION 15.05 : STRUCTURE OF DEBT
Debt service shall be structured to the greatest extent possible to: 1. Target projected cash flows and pledged revenues; 2. Minimize the impact on future tax levies; 3. Target a consistent and as rapid as feasible payment of principal; 4. Maintain a level overall annual debt service payment structure; and 5. Target the equal or the lesser of the useful life of the asset being financed, or the maximum legal maturity for the obligations issued to finance the acquisition and construction of the asset.
A. Fixed Interest versus Variable Interest
The Town generally issues fixed rate bonds primarily to protect the Town against interest rate risk. The Town has the option to issue variable rate bonds if market conditions warrant and Council approves it.
B. Other Considerations
Bonds are generally issued such that: 1. The average life is 20 years or less for general obligation bonds and revenue bonds, the Town may choose a longer term for revenue bonds for projects whose lives are greater than 20 years. 2. Debt service interest is paid in the first fiscal year after a bond sale, and principal is targeted to commence no later than the second fiscal year after the debt is issued. However, the Town may defer principal for a longer period of time in order to maintain a specific I&S tax rate or a certain level of debt service. 3. Call provisions for bond issues shall be made as short as possible consistent with the lowest interest cost to the Town. The targeted maximum length to call is 10 years. However, the Town may opt for a call date longer than 10 years in order to achieve the necessary goals of the particular issue.
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SECTION 15.06 : FINANCING ALTERNATIVES
The Town shall develop a level of cash and debt funded capital improvement projects that provide the citizens with the desired amount of Town services at the lowest cost. Town staff shall assess all financial alternatives for funding capital improvements prior to issuing debt. Long-term general obligation debt, including certificates of obligation, or revenue bonds shall be issued to finance significant and desirable capital improvements. Proceeds of general obligation debt will be used only for the purposes approved by voters in bond elections or set forth in the notices of intent for certificates of obligation or to refund previously issued general obligation bonds, certificates of obligation or revenue bonds. All bonds shall be sold in accordance with applicable law.
A. Pay-As-You-Go Financing
Pay-as-you-go financing should be considered before issuing any debt. Pay-as-you go financing may include: intergovernmental grants from federal, state and other sources, current revenues or fund balances, private sector contributions, and public/private partnerships. Once the Town has determined that pay-as-you-go is not a feasible or sufficient financing option, the Town may use bonds, loans, or other debt financing sources as deemed appropriate by Town staff and approved by Council.
B. General Obligation Bonds
General obligation bonds may be used if the following criteria are met: 1. The size of the issuance is $1 million or above; 2. The GO bond funds are used for new and expanded facilities, major repair or renovations to existing facilities, or quality-of-life projects; 3. The useful life of the capital asset acquired/constructed/improved will be ten (10) years or more, or the funds will extend the useful life of an asset for more than ten (10) years; and 4. Voter authorization is given through approval in a bond election in accordance with State law. GO bonds may be used to fund quality-of-life projects that include, but are not limited to, the Town’s parks, libraries, non-public safety facilities, internet and entertainment, sports and amusement-type facilities.
C. Certificates of Obligation COs will be issued for the following projects/acquisitions: 1. Finance permanent improvements and land acquisition; 2. Acquire equipment/vehicles;
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3. Leverage grant funding; 4. Renovate, acquire, construct facilities and facility improvements; 5. Construct street improvements; 6. Provide funding for master plans/studies; 7. Infrastructure projects (street and draining work) 8. Emergency Town facilities rehabilitation (storm water draining, etc.) 9. Major core service facilities (police, fire, streets, etc.) Notwithstanding the policy set forth herein, certificates of obligation or other long-term debt may be considered if the following criteria are met: 1. The need for the project is urgent and immediate; 2. The project(s) is necessary to prevent an economic loss to the Town; 3. Source of revenue is specific and can be expected to cover the additional debt; 4. The expected debt is the most cost effective financing option available. In addition, the average maturity of non-voter approved debt shall not exceed the average life of the project financed. Capital items shall have a value of at least $5,000 and a life of at least four years.
D. Reimbursement Resolutions Reimbursement resolutions, if required for funds to be advanced prior to issuance of General Obligation bonds, may be used for projects funded through General and Certificate Obligation bonds.
E. Certificates of Obligations - Enterprise Fund Certificates of obligation for an enterprise system will be limited to only those projects, which can demonstrate the capability to support the certificate debt either though its own revenues, or another pledged source other than ad valorem taxes and meet the same criteria as outlined in 15.06 above.
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F. Revenue Bonds Revenue bonds will be issued for projects that generate revenues that are sufficient to repay the debt. Except where otherwise required by state statutes, revenue bonds may be issued without voter approval and only in accordance with the laws of Texas.
G. Other debt obligations The use of other debt obligations, permitted by law, including but not limited to public property finance act contractual obligations, pension obligation bonds; tax notes and lease purchase obligations will be reviewed on a case-by-case basis. The findings in 15.06 above will be considered for the use of these obligations.
SECTION 15.07 : METHODS OF SALE
The Town’s debt obligations may be sold by competitive or negotiated sale methods. The selected method of sale depends upon the option which is expected to result in the lowest cost and most favorable terms to the Town given the financial structure used, market conditions, and prior experience. When considering the method of sale, the Town may consider the following issues: 1. Financial conditions;
2. Market conditions;
3. Transaction-specific conditions;
4. Town-related conditions;
5. Risks associated with each method;
6. Complexity of the Issue – Municipal securities with complex security features require greater marketing and buyer education efforts on the part of the underwriter, to improve the investors’ willingness to purchase;
7. Volatility of Bond Yields – If municipal markets are subject to abrupt changes in interest rates, there may be a need to have some flexibility in the timing of the sale to take advantage of positive market changes or to delay a sale in the face of negative market changes;
8. Familiarity of Underwriters with the Town’s Credit Quality – If underwriters are familiar with the Town’s credit quality, a lower True Interest Cost (TIC) may be achieved. Awareness of the credit quality of the Town has a direct impact on the TIC an underwriter will bid on an issue. Therefore, where additional information in the form of presale marketing benefits the interest rate, a negotiated sale may be recommended. The Town strives to maintain an excellent bond rating. As a result, the Municipal Bond Market is generally familiar with the Town’s credit quality; and
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9. Size of the Issue – The Town may choose to offer sizable issues as negotiated sales so that pre-marketing and buyer education efforts may be done to more effectively promote the bond sale.
A. Competitive Sale
In a competitive sale, bonds are awarded in a sealed bid sale to an underwriter or syndicate of underwriters that provides the lowest TIC bid. TIC is defined as the rate, which will discount the aggregate amount of debt service payable over the life of the bond issue to its present value on the date of delivery. It is customary for bids to be submitted electronically through a secure website.
B. Negotiated Sale
In a negotiated sale, the Town chooses an underwriter or underwriting syndicate that is interested in reoffering a particular series of bonds to investors. The terms of the sale, including the size of the underwriter’s discount, date of sale, and other factors, are negotiated between the two parties. Although the method of sale is termed negotiated, individual components of the sale may be competitively bid. The components are subject to a market analysis and reviewed prior to recommendation by staff. Negotiated sales are more advantageous when flexibility in the sale date is needed or when less conventional bond structures are being sold. Negotiated sales are also often used when the issue is particularly large or if the sale of the debt issuance would be perceived to be more successful with pre-marketing efforts.
C. Private Placement
A private placement is a negotiated sale of debt securities to a limited number of selected investors including financial institutions, government agencies, or authorities. The Town may engage a placement agent to identify likely investors if deemed necessary. A private placement may be beneficial when the issue size is small, when the security of the bonds is somewhat weaker, or when a governmental lending agency or authority can provide beneficial interest rates or terms compared to financing in the public market.
SECTION 15.08 : REFUNDING OF DEBT All forms of refunding debt shall be approved by Council in accordance with Town ordinances and the Department of Finance and Administration in accordance with state law.
A. Advance Refunding
Advanced refunding and forward delivery refunding transactions for savings may be considered when the net present value savings as a percentage of the par amount of refunded bonds is approximately three percent.
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B. Current Refunding
Current refunding transactions issued for savings maybe considered when the net present value savings as a percentage of the par amount of refunded bonds is approximately three percent.
C. Refunding for Debt Restructuring
From time to time, the Town may also issue refunding debt for other purposes, rather than net present value savings, such as restructuring debt, changing covenants, or changing the repayment source of the bonds.
SECTION 15.09 : DEBT LIMITS
The total principal amount of general obligation bonds together with the principal amount of all other outstanding tax indebtedness of the Town will be targeted to not exceed six percent of the total assessed valuation of the Town's tax rolls. The Town will target an I&S tax rate that makes up 35% or less of the Town’s total tax rate (M&O tax rate plus I&S tax rate). The Enterprise Fund will target the net revenues available for debt service to exceed 125 times the outstanding revenue-backed debt service payments.
SECTION 15.10: MATURITY LEVELS
A. Revenue Debt The term of revenue debt shall not exceed the expected useful life of the capital asset being financed and in no case shall it exceed thirty years.
B. General Obligation Debt The term of general obligation debt shall be targeted not to exceed twenty years.
SECTION 15.11: MANAGEMENT OF DEBT SERVICE FUND
A. Interest Earnings Interest earnings on bond and loan proceeds shall be used solely to fund direct or related capital expenditures, or to service current and future debt payments.
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B. Debt Service Reserves – General Obligation Bonds
Debt service reserves for general obligation bonds shall not be required.
C. Debt Service Reserves – Revenue Bonds
Debt service reserves for revenue bonds shall be maintained at levels required by controlling bond ordinances.
D. IRS Rules and Regulations
The Town shall comply with all IRS rules and regulations including, but not limited to, arbitrage.
SECTION 15.12: RATINGS
Adherence to a debt management policy helps insure that the Town maintains the current or an improved bond rating in order to minimize borrowing costs and preserve access to credit. Toward that end, the Town will take the following steps. 1. Strive to maintain good relationships with bond rating agencies as well as disclose financial reports and information to these agencies and to the public. 2. Obtain a rating from at least one nationally recognized bond-rating agency on all issues being sold in the public market. 3. Make timely disclosure of annual financial information or other requested information to the rating agencies.
SECTION 15.13: CONTINUING DISCLOSURE The Town will take all appropriate steps to comply with federal securities laws, including, but not limited to, Securities and Exchange Commission ("SEC") Rule 15c2 -12 the ("Rule"). The Town will make annual and event disclosure filings to the MSRB via EMMA as required by the Rule and its continuing disclosure undertakings.
SECTION 15.14: SELECTION OF FINANCIAL ADVISOR
The Town shall retain an independent financial advisor for advice on the structuring of new debt, financial analysis of various options, including refunding opportunities, the rating review process, the marketing and marketability of Town debt obligations, issuance and post- issuance services, the preparation of offering documents (each, an "Official Statement") and other services, as necessary. The Town will seek the advice of the financial advisor on an ongoing basis. The financial advisor will perform other services as defined by the agreement approved by the Town Council. The financial advisor will not bid on nor underwrite any Town debt issues in accordance with MSRB rules.
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SECTION 15.15: SELECTION OF BOND COUNSEL
The Town shall retain bond counsel for legal and procedural advice on all debt issues. Bond counsel shall advise the Town Council in all matters pertaining to its bond ordinance(s) and /or resolution(s). No action shall be taken with respect to any obligation until a written instrument (e.g., Certificate for Ordinance or other legal instrument) has been prepared by the bond attorneys certifying the legality of the proposal. The bond attorneys shall prepare all ordinances and other legal instruments required for the execution and sale of any bonds issued which shall then be reviewed by the Town Attorney and the Director of Finance. The Town will also seek the advice of bond counsel on all other types of debt and on any other questions involving state law and federal tax or arbitrage law. Special counsel may be retained to protect the Town's interest in complex negotiations. The Town of Prosper Debt Management Policy was approved the 27th day of June, 2017. ___________ Harlan Jefferson, Town Manager
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TOWN OF PROSPER
ADMINISTRATIVE REGULATIONS
CHAPTER 16: DEBT POST ISSUANCE POLICY
SECTION 16.01: PURPOSE AND OVERVIEW
It is the policy of the Town of Prosper to actively pursue the following Post-Issuance Tax Compliance Procedures (the "Procedures") to ensure that all applicable post-issuance requirements of federal income tax law are met to preserve the tax-exempt status of the Town's bonds.
SECTION 16.02 : GENERAL PROCEDURES
A. The Tax Compliance Certificate 1. The Tax Compliance Certificate ("Tax Certificate") issued for each bond issue describing the requirements and provisions of the Code must be followed in order to maintain the tax-exempt status of the interest on such bonds. 2. The Tax Certificate will contain the reasonable expectations of the Town at the time of issuance of the related bonds with respect to the use of the gross proceeds of such bonds and the assets to be financed or refinanced with the proceeds thereof.
B. Procedures The procedures supplement and support the covenants and representations made by the Town in the Tax Certificate related to specific issues of tax-exempt bonds. In order to comply with the covenants and representations set forth in the bond documents and in the Tax Certificate the Town will monitor all Town bond issues using the post issuance compliance requirements.
SECTION 16.03 : DESIGNATION OF RESPONSIBLE PERSON The Town Finance Director shall maintain an inventory of bonds and assets financed which contains the pertinent data to satisfy the Town's monitoring responsibilities. Any transfer, sale or other disposition of bond-financed assets shall be reviewed and approved by the Town Council, in accordance with state law and the Town’s ordinances.
SECTION 16.04 : EXTERNAL ADVISORS/DOCUMENTATION
The Town shall consult with bond counsel and other legal counsel and advisors as needed throughout the issuance process to identify requirements and to establish procedures necessary or appropriate so that the bonds will continue to qualify for tax-exempt status. Those
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requirements and procedures shall be documented in the Tax Certificate and/or other documents finalized at or before issuance of the bonds. Those requirements and procedures shall include future compliance with applicable arbitrage rebate requirements and all other applicable post-issuance requirements of federal tax law throughout (and in some cases beyond) the term of the bonds. 1. The Town also shall consult with bond counsel and other legal counsel and advisors as needed following issuance of the bonds to ensure that all applicable post-issuance requirements are met. This shall include, without limitation, consultation in connection with future long-term contracts with private parties for the use of bond- financed or refinanced assets. 2. The Town shall engage expert advisors (a "Rebate Service Provider") to assist in the calculation of the arbitrage rebate payable with respect to the investment of the bond proceeds, unless the Tax Certificate documents that arbitrage rebate will not be applicable to an issue of bonds. 3. Unless otherwise provided by the resolution or other authorizing documents relating to the bonds, unexpended bond proceeds shall be held in a segregated bond account. The investment of bond proceeds shall be managed by the Town. The Town shall prepare regular, periodic statements regarding the investments and transactions involving bond proceeds.
SECTION 16.05: ARBITRAGE REBATE AND YIELD
Unless the Tax Certificate documents that arbitrage rebate will not be applicable to an issue of bonds, the Town shall be responsible for: 1. Engaging, by contract, the services of a Rebate Service Provider, procured in accordance with State law and Town ordinances. 2. Providing to the Rebate Service Provider, as may be requested, additional documents and information pertaining to the expenditure of proceeds from each bond issue being annually reviewed. 3. Monitoring the services of the Rebate Service Provider. 4. Assuring payment of the required rebate amounts, if any, no later than sixty (60) days after each five (5) year anniversary of the issue date of the bonds, and no later than sixty (60)days after the last bond of each issue is redeemed. 5. During the construction period of each capital project financed in whole or in part by bonds, monitoring the investment and expenditure of bond proceeds and consulting with the Rebate Service Provider to determine compliance with the applicable exceptions with any arbitrage rebate requirements. 6. Retaining copies of all arbitrage reports and account statements as described below under "Record Keeping Requirements.”
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SECTION 16.06: USE OF BOND PROCEEDS AND BOND-FINANCED OR
REFINANCED ASSETS The Town, in the Tax Certificate and/or other documents finalized at or before the issuance of the bond, shall be responsible for the following tasks: 1. Monitoring the use of bond proceeds and the use of bond-financed or refinanced assets (e.g. facilities, furnishing or equipment) throughout the term of the bonds to ensure compliance with covenants and restrictions set forth in the Tax Certificate. 2. Maintaining records identifying the capital assets or portion of capital assets that are financed or refinanced with proceeds of the bonds, including a final allocation of bond proceeds as described below under "Record Keeping Requirements.” 3. Consulting with bond counsel and other legal counsel and advisors in the review of any contracts or arrangements involving private use of bond-financed or refinanced assets to ensure compliance with all covenants and restrictions set forth in the Tax Certificate. 4. Maintaining records for any contracts or arrangements involving the use of bond- financed or refinanced assets as described below under "Record Keeping Requirements.” 5. To the extent that the Town discovers that any applicable tax restrictions regarding use of the bond proceeds and bond-financed or refinanced assets may have or may be violated, consulting promptly with bond counsel and other legal advisors to determine a course of action to remediate all nonqualified bonds, if such counsel advises that a remedial action is necessary.
SECTION 16.07: RECORD KEEPING REQUIREMENT
The Town shall be responsible for maintaining the following documents for the term of the issuance of bonds (including refunding bonds, if any) plus at least three years. 1. A copy of the bond closing transcript(s) and other relevant documentation delivered to the Town at or in connection with closing of the issuance of bonds, including any elections made by the Town in connection therewith. 2. A copy of all material documents relating to capital expenditures financed or refinanced by bond proceeds, including (without limitation) construction contracts, purchase orders, invoices, requisitions and payment records, draw requests for bond proceeds and evidence as to the amount and date for each draw down of bond proceeds, as well as documents relating to costs paid or reimbursed with bond proceeds and records identifying the asset or portion of assets that are financed or refinanced with bond proceeds, including a final allocation of bond proceeds. 3. A copy of all contracts and arrangements involving the use of bond-financed or refinanced assets.
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4. A copy of all records of investments, investment agreements, arbitrage reports and underlying documents in connection with any investment agreements, and copies of all bidding documents, if any. [Paying agent account statements, bank statements for reserve funds, etc.]
The Town of Prosper Debt Post Issuance Policy was approved the 13th day of June, 2017. ___________ Harlan Jefferson, Town Manager
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Accounting System: The total structure of records and procedures which discover, record, classify, and report
information on the financial position and operations of a governmental unit or any of its funds, balanced
account groups, and organizational components. Sometimes referred to as Chart of Accounts and/or Account
Classification System.
Accounts Receivable: Amounts owing on open account from private persons, firms, or corporations for goods
and services furnished by a governmental unit (but not including amounts due from other funds of the same
governmental unit).
Accrual Basis: The basis of accounting under which revenues are recorded when earned and expenditures are
recorded as soon as they result in liabilities for benefits received, notwithstanding that the receipt of the
revenue or the payment of the expenditure may take place, in whole or in part, in another accounting period.
See also Accrue and Levy.
Accrue: To record revenues when earned and to record expenditures as soon as they result in liabilities for
benefits received, notwithstanding that the receipt of the revenue or payment of the expenditure may take
place, in whole or in part, in another accounting period. See also Accrual Basis, Accrued Expenses, and
Accrued Revenue.
Accrued Expenses: Expenses incurred during the current account period but which are not payable until a
subsequent accounting period. See also Accrual Basis and Accrue.
Accrued Interest on Investments Purchased: Interest accrued on investments between the last interest
payment date and the date of purchase. The account is carried as an asset until the first interest payment date
after date of purchase. At that time an entry is made debiting cash and crediting the Accrued Interest on
Investments Purchased account for the amount of interest purchased and an Interest Earnings account for the
balance.
Accrued Interest Payable: A liability account which represents the amount of interest accrued at the balance
sheet date but which is not due until a later date.
Accrued Revenue: Revenue earned during the current accounting period but which is not collected until a
subsequent accounting period. See also Accrual Basis and Accrue.
Activity: A specific and distinguishable line of work performed by one or more organizational components of a
governmental unit for the purpose of accomplishing a function for which the governmental unit is responsible.
For example, "Code Enforcement" is an activity performed in the discharge of the "Public Safety" function. See
also Function.
Activity Classification: A grouping of expenditures on the basis of specific lines of work performed by
organization units.
Ad Valorem: In proportion to value. A basis for levy of taxes upon property.
Allocate: To divide a lump‐sum appropriation into parts which are designated for expenditure by specific
organization units and/or for specific purposes, activities, or objects. See also Allocation.
Allocation: A part of a lump‐sum appropriation which is designated for expenditure by specific organization
units and/or for special purposes, activities, or objects. See also Allocate.
Glossary
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Glossary
Allot: To divide an appropriation into amounts which may be encumbered or expended during an allotment
period. See also Allotment and Allotment Period.
Allotment: A part of an appropriation which may be encumbered or expended during an allotment period.
See also Allot and Allotment Period.
Allotment Period: A period of time less than one fiscal year in length during which an allotment is effective.
Bimonthly and quarterly allotment periods are most common. See also Allot and Allotment.
Appraisal: (1) The act of appraising. See Appraise. (2) The estimated value resulting from such action.
Appraise: To make an estimate of value, particularly of the value of property.
Note: If the property is valued for purposes of taxation, the less inclusive term "assess" is substituted for the
above term.
Appropriation: An authorization granted by a legislative body to make expenditures and to incur obligations
for specific purposes. An appropriation is limited in amount to the time it may be expended.
Assess: To value property officially for the purpose of taxation.
Note: The term is also sometimes used to denote the levy of taxes, but such usage is not correct because it
fails to distinguish between the valuation process and the tax levy process.
Assessed Valuation: A valuation set upon real estate or other property by a government as a basis for levying
taxes.
Assessment: (1) The process of making the official valuation of property for purposes of taxation. (2) The
valuation placed upon property as a result of this process.
Assessment Roll: In the case of real property, the official list containing the legal description of each parcel of
property and its assessed valuation. The name and address of the last known owner are also usually shown.
In the case of personal property, the assessment roll is the official list containing the name and address of the
owner, a description of the personal property, and its assessed value.
Assets: Property owned by a governmental unit, which has a monetary value.
Audit: The examination of documents, records, reports, systems of internal control, accounting and financial
procedures, and other evidence for one or more of the following purposes:
(a) To ascertain whether the statements prepared from the accounts present fairly the financial posiƟon
and the results of financial operations of the constituent funds and balanced account groups of the
governmental unit in accordance with generally accepted accounting principals applicable to governmental
units and on a basis consistent with that of the preceding year.
(b) To determine the propriety, legality, and mathemaƟcal accuracy of a governmental unit's financial
transactions.
(c) To ascertain the stewardship of public officials who handle and are responsible for the financial
resources of a governmental unit.
Audit Report: The report prepared by an auditor covering the audit or investigation made by him or her. As a
rule, the report should include:
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Glossary
(a) a statement of the scope of the audit;
(b) explanatory comments (if any) concerning excepƟons by the auditor as to applicaƟon of generally
accepted auditing standards;
(c) opinions;
(d) explanatory comments (if any) concerning verificaƟon procedures;
(e) financial statements and schedules; and
(f) someƟmes staƟsƟcal tables, supplementary comments, and recommendaƟons. The auditor's
signature follows item (c) or (d).
Balance Sheet: A statement which discloses the assets, liabilities, reserves, and equities of a fund or
governmental unit at a specified date, properly classified to exhibit financial position of the fund or unit at that
date.
Note: If a single balance sheet is prepared for several funds, it must be in columnar or sectional form so as to
exhibit the accounts of each fund and balanced account group, individually.
Bond: A written promise, generally under seal, to pay a specified sum of money, called the face value or
principal amount, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate,
usually payable periodically.
Note: The difference between a note and a bond is that the latter usually runs for a longer period of time and
requires greater legal formality.
Bond Fund: A fund formerly used to account for the proceeds of general obligation bond issues. Such
proceeds are now accounted for in a Capital Projects Fund.
Bond Ordinance or Resolution: An ordinance or resolution authorizing a bond issue.
Bonded Debt: The portion of indebtedness represented by outstanding bonds.
Bonds Authorized and Un‐issued: Bonds which have been legally authorized but not issued and which can be
issued and sold without further authorization.
Note: This term should not be confused with the term "margin of borrowing power" or "legal debt margin,"
either one of which represents the difference between the legal debt limit of a governmental unit and the debt
outstanding against it.
Bonds Issued: Bonds sold.
Budget: A plan of financial operation embodying an estimate of proposed expenditures for a given period and
the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan
for a single fiscal year.
Note: The term "budget" is used in two senses in practice. Sometimes it designates the financial plan
presented to the appropriating body for adoption and sometimes the plan finally approved by that body. It is
usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it
has been approved by the appropriating body. See also Current Budget, Capital Budget, and Capital Program.
371
Glossary
Budget Document: The instrument used by the budget‐making authority to present a comprehensive financial
program to the appropriating body. The budget document usually consists of three parts. The first part
contains a message from the budget‐making authority, together with a summary of the proposed expenditures
and the means of financing them. The second part consists of schedules supporting the summary. These
schedules show in detail the information as to past years' actual revenues, expenditures, and other data used
in making the estimates. The third part is composed of drafts of the appropriation, revenue, and borrowing
measures necessary to put the budget into effect.
Budget Message: A general discussion of the proposed budget as presented in writing by the budget‐making
authority to the legislative body. The budget message should contain an explanation of the principal budget
items, an outline of the governmental unit's experience during the past period and its financial status at the
time of the message, and recommendations regarding the financial policy for the coming period.
Budgetary Accounts: Those accounts which reflect budgetary operations and condition, such as estimated
revenues, appropriations, and encumbrances, as distinguished from proprietary accounts. See also
Proprietary Accounts.
Budgetary Control: The control or management of a governmental unit or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitation of available appropriations and
available revenues.
Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal
period. It is usually a part of the current budget. If a Capital Program is in operation, it will be the first year
thereof. A Capital Program is sometimes referred to as a Capital Budget. See also Capital Program.
Capital Expenditures: See Capital Outlays.
Capital Improvement Program: See Capital Program.
Capital Outlays: Expenditures, which result in the acquisition of or addition to fixed assets.
Capital Program: A plan for capital expenditures to be incurred each year over a fixed period of years to meet
capital needs arising from the long‐term work program, or otherwise. It sets forth each project or other
contemplated expenditure in which the government is to have a part and specifies the full resources estimated
to be available to finance the projected expenditures.
Capital Projects Fund: A fund created to account for financial resources to be used for the acquisition or
construction of major capital facilities and/or designated fixed assets (other than those financed by special
assessment, trust, special revenue, and enterprise funds). See also Bond Fund.
Cash: Currency, coin, checks, postal and express money orders, and bankers' drafts, on hand or on deposit
with an official or agent designated as custodian of cash and bank deposits.
Cash Basis: The basis of accounting under which revenues are recorded when received in cash and
expenditures are recorded when paid.
Chart of Accounts: The classification system used to organize the accounting for various funds.
Clearing Account: An account used to accumulate total charges or credits for the purpose of distributing them
later among the accounts to which they are allocated or for the purpose of transferring the net differences to
the proper account.
372
Glossary
Coding: A system of numbering or otherwise designating accounts, entries, invoices, vouchers, etc., in such a
manner that the symbol used quickly reveals certain required information. See also Symbolization.
Combination Bond: A bond issued by a governmental unit which is payable from the revenues of a
governmental enterprise, but which is also backed by the full faith and credit of the governmental unit.
Combined Balance Sheet: A single balance sheet which displays the individual balance sheets of each class of
funds and the balanced account groups of a governmental unit in separate, adjacent columns.
Note: There are no interfund elimination or consolidations in a combined balance sheet for a governmental
unit.
Contingent Fund: Assets or other resources set aside to provide for unforeseen expenditures or for anticipated
expenditures of uncertain amounts.
Note: The term should not be used to describe a reserve for contingencies. The latter is set aside out of the
fund balance of a fund but does not constitute a separate fund. Similarly, an appropriation is not a fund.
Coverage: See Net Revenue Available for Debt Service.
Current: A term which, when applied to budgeting and accounting, designates the operations of the present
fiscal period as opposed to past or future periods.
Current Budget: The annual budget prepared for and effective during the present fiscal year; or, in the case of
some state governments, the budget for the present biennium.
Current Funds: Funds the resources of which are expended for operating purposes during the current fiscal
period. In its usual application in plural form, it refers to General, Special Revenue, Debt Service, and
Enterprise Funds of a governmental unit. In the singular form, the current fund is synonymous with the
general fund. See also General Fund.
Current Liabilities: Liabilities which are payable within a relatively short period of time, usually no longer than
a year.
Current Revenue: Revenues of a governmental unit that are available to meet expenditures of the current
fiscal year. See Revenue.
Current Taxes: (1) Taxes levied and becoming due during the current fiscal period, from the time the amount
of the tax levy is first established to the date on which a penalty for nonpayment is attached. (2) Taxes levied
in the preceding fiscal period but becoming due in the current fiscal period, from the time they become due
until a penalty for nonpayment is attached.
Current Year's Tax Levy: Taxes levied for the current fiscal period.
Data Processing: (1) The preparation and handling of information and data from source media through
prescribed procedures to obtain such end results as classification, problem solution, summarization, and
reports. (2) Preparation and handling of financial information wholly or partially by mechanical or electronic
means. See also Electronic Data Processing (EDP).
Debt: An obligation resulting from the borrowing of money or from the purchase of goods and services. Debts
of governmental units include bonds, time warrants, notes, and floating debt. See also Bond, Notes Payable,
Long‐Term Debt, and General Long‐Term Debt.
373
Glossary
Debt Limit: The maximum amount of gross or net debt that is legally permitted.
Debt Service Fund: A fund established to finance and account for the payment of interest and principal on all
general obligation debt, serial and term, other than that payable exclusively from special assessments and
revenue debt issued for and serviced by a governmental enterprise. Formally called a Sinking Fund.
Debt Service Fund Requirements: The amounts of revenue which must be provided for a debt service fund so
that all principal and interest payments can be made in full on schedule.
Deficit: (1) The excess of the liabilities and reserves of a fund over its assets. (2) The excess of expenditures
over revenues during an accounting period; or, in the case of Enterprise and Intragovernmental Service Funds,
the excess of expense over income during an accounting period.
Delinquent Taxes: Taxes remaining unpaid on and after the date on which a penalty for nonpayment is
attached. Even though the penalty may be subsequently waived and a portion of the taxes may be abated or
canceled, the unpaid balances continue to be delinquent taxes until abated, canceled, paid, or converted into
tax liens.
Note: The term is sometimes limited to taxes levied for the fiscal period or periods preceding the current one,
but such usage is not entirely correct. See also Current Taxes, Current Year's Tax Levy, and Prior Years' Tax
Levies.
Deposit: (1) Money placed with a banking or other institution, or with a person either as a general deposit
subject to check or as a special deposit made for some specified purpose. (2) Securities lodged with a banking
or other institution or with a person for some particular purpose. (3) Sums deposited by customers for electric
meters, water meters, etc., and by contractors and others to accompany and guarantee their bids.
Depreciation: (1) Expiration of the service life of fixed assets, other than wasting assets, attributable to wear
and tear through use and lapse of time, obsolescence, inadequacy, or other physical elements for functional
causes. (2) The portion of the cost of a fixed asset charged as an expense during a particular period.
Note: The cost of a fixed asset is prorated over the estimated service life of such asset and each period is
charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. In
governmental accounting, depreciation may be recorded in proprietary funds and trust funds where expenses,
net income, and/or capital maintenance are measured.
Direct Debt: The debt that a governmental unit has incurred in its own name, or assumed through the
annexation of territory or consolidation with another governmental unit. See also Overlapping Debt.
Direct Expense: Those expenses which can be charged directly as a part of the cost of a product or service, or
of a department or operating unit, as distinguished from overhead and other indirect costs which must be
prorated among several products or services, departments, or operating units.
Due to Fiscal Agent: Amounts due to fiscal agents, such as commercial banks, for servicing a governmental
unit's maturing interest and principal payments on indebtedness.
Effective Interest Rate: The rate of earning on a bond investment based on the actual price paid for the bond,
the coupon rate, the maturity date, and the length of time between interest dates, in contrast with the nominal
interest rate.
Electronic Data Processing (EDP): Data processing by means of high‐speed electronic equipment. See also
Data Processing.
374
Glossary
Encumbrances: Obligations in the form of purchase orders, contracts, or salary commitments which are
chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be
encumbrances when paid or when the actual liability is set up.
Enterprise Debt: Debt that is to be retired primarily from the earnings of publicly owned and operated
enterprises. See also Revenue Bonds.
Enterprise Fund: A fund established to finance and account for the acquisition, operation, and maintenance of
governmental facilities and services that are entirely or predominantly self‐supporting by user charges.
Examples of enterprise funds are those for water, gas, and electric utilities, swimming pools, airports, parking
garages, and transit systems.
Equipment: Tangible property of a more or less permanent nature (other than land, buildings, or
improvements other than buildings) which is useful in carrying on operations. Examples are machinery, tools,
trucks, cars, furniture, and furnishings.
Estimated Revenue: For revenue accounts kept on an accrual basis, this term designates the amount of
revenue estimated to accrue during a given period regardless of whether or not it is all to be collected during
the period. For revenue accounts kept on a cash basis, the term designates the amount of revenue estimated
to be collected during a given period. Under the modified accrual basis recommended for some funds by the
Governmental Accounting Standards Board, estimated revenues include both cash and accrual basis revenues.
See also Cash Basis, Accrual Basis, and Modified Accrual Basis.
Expenditures: Where the accounts are kept on the accrual basis or the modified accrual basis, this term
designates the cost of goods delivered or services rendered, whether paid or unpaid, including expenses,
provision for debt retirement not reported as a liability of the fund from which retired, and capital outlays.
Where the accounts are kept on the cash basis, the term designates only actual cash disbursements for these
purposes.
Note: Encumbrances are not expenditures.
Expenses: Charges incurred, whether paid or unpaid, for operation, maintenance, interest, and other charges
which are presumed to benefit the current fiscal period.
Note: Legal provisions sometimes make it necessary to treat charges whose benefits extend over future
periods as expenses. For example, purchase of materials and supplies which may be used over a period of
more than one year and payments for insurance which is to be in force for a period longer than one year
frequently must be charged in their entirety to the appropriation of the year in which they are incurred and
classified as expenses of that year, even though their benefits extend also to other periods.
Fiduciary Fund Types: The trust and agency funds used to account for assets held by a government unit in a
trustee capacity or as an agent for individuals, private organizations, other government units and/or other
funds.
Fiscal Period: Any period at the end of which a governmental unit determines its financial position and the
results of its operations.
Fiscal Year: A twelve‐month period of time to which the annual budget applies and at the end of which a
governmental unit determines its financial position and the results of its operations.
Fixed Assets: Assets of a long‐term character which are intended to continue to be held or used, such as land,
buildings, machinery, furniture, and other equipment.
Note: The term does not indicate the immobility of an asset, which is the distinctive character of "fixture."
375
Glossary
Fixed Charges: Expenses (the amount of which is set by agreement). Examples are interest, insurance, and
contributions to pension funds.
Fixtures: Attachments to buildings that are not intended to be removed and which cannot be removed
without damage to the latter.
Note: Those fixtures with a useful life presumed to be as long as that of the building itself, are considered a
part of such building; all others are classified as equipment.
Force Account Method: A method employed in the construction and/or maintenance of fixed assets whereby
a governmental unit's own personnel are used instead of an outside contractor.
Note: This method also calls for the purchase of materials by the governmental unit and the possible use of its
own equipment, but the distinguishing characteristic of the force account method is the use of the unit's own
personnel.
Franchise: A special privilege granted by a government permitting the continuing use of public property, such
as city streets, and usually involving the elements of monopoly and regulation.
Full Faith and Credit: A pledge of the general taxing power for the payment of debt obligations.
Note: Bonds carrying such pledges are usually referred to as general obligation bonds or full faith and credit
bonds.
Function: A group of related activities aimed at accomplishing a major service or regulatory program for which
the Town is responsible. For example, public safety is a function.
Functional Classification: A grouping of expenditures on the basis of the principal purposes for which they are
made. Examples are public safety, public health, public welfare, etc. See also Activity Classification and Object
Classification.
Fund: An independent fiscal and accounting entity with a self‐balancing set of accounts recording cash and/or
other resources, together with all related liabilities, obligations, reserves, and equities which are segregated for
the purpose of carrying on specific activities or attaining certain objectives in accordance with special
regulations, restrictions, or limitations.
Fund Accounts: All accounts necessary to set forth the financial operations and financial condition of a fund.
Note: Sometimes the term is used to denote budgetary accounts as distinguished from proprietary accounts,
but such usage is not recommended.
Fund Balance: The excess of the assets of a fund over its liabilities and reserves, except in the case of funds
subject to budgetary accounting where, prior to the end of a fiscal period, it represents the excess of the fund's
assets and estimated revenues for the period over its liabilities, reserves, and appropriations for the period.
Fund Balance Sheet: A balance sheet for a single fund. See Fund and Balance Sheet.
Fund Group: A group of funds that are similar in purpose and character. For example, several special revenue
funds constitute a fund group.
Funding: The conversion of floating debt or time warrants into bonded debt.
Funding Bonds: Bonds issued to retire outstanding floating debt and to eliminate deficits.
General Audit: An audit made at the close of a normal accounting period, which covers all of the funds and
balanced account groups of a governmental unit. Such audits may involve some detailed verification, as
determined by the professional judgment of the auditor, but usually they are based on appropriate tests and
checks. See also Special Audit.
376
Glossary
General Fixed Assets: Those fixed assets of a governmental unit that are not accounted for in Enterprise, Trust,
or Intragovernmental Service Funds.
General Fixed Assets Group of Accounts: A self‐balancing group of accounts set up to account for the general
fixed assets of a governmental unit. See General Fixed Assets.
General Fund: A fund used to account for all transactions of a governmental unit that are not accounted for in
another fund.
Note: The General Fund is used to account for the ordinary operations of a governmental unit that are
financed from taxes and other general revenues.
General Long‐Term Debt: Long‐term debt legally payable from general revenues and backed by the full faith
and credit of a governmental unit. See Long‐Term Debt.
General Obligation Bonds: Bonds for whose payment the full faith and credit of the issuing body are pledged.
More commonly, but not necessarily, general obligation bonds are considered to be those payable from taxes
and other general revenues. See also Full Faith and Credit.
General Revenue: The revenues of a governmental unit other than those derived from and retained in an
enterprise.
Note: If a portion of the net income in an enterprise fund is contributed to another non‐enterprise fund, such
as the General Fund, the amounts transferred constitute general revenue of the governmental unit.
Goal: A statement of broad direction, purpose or intent based on the need of the community. A goal is
general and timeless; that is, it is not concerned with a specific achievement in a given period.
Governmental Accounting: The composite activity of analyzing, recording, summarizing, reporting, and
interpreting the financial transactions of governmental units and agencies.
Governmental Fund Types: Funds used to account for the acquisition, use and balances of expendable
financial resources and the related current liabilities ‐ except those accounted for in proprietary funds and
fiduciary funds. In essence, these funds are accounting segregations of financial resources. Expendable assets
are assigned to a particular governmental fund type according to the purposes for which they may or must be
used. Current liabilities are assigned to the fund type from which they are to be paid. The difference between
the assets and liabilities of governmental fund types is referred to as fund balance. The measurement focus in
these fund types is on the determination of financial position and changes in financial position (sources, uses
and balances of financial resources), rather than on net income determination. The statement of revenues,
expenditures and changes in fund balance is the primary governmental fund type operating statement. It may
be supported or supplemented by more detailed schedules of revenues, expenditures, transfers and other
changes in fund balance.
Grant: A contribution by one governmental unit to another. The contribution is usually made to aid in the
support of a specified function (for example, public safety), but it is sometimes also for general purposes.
Gross Bonded Debt: The total amount of direct debt of a governmental unit represented by outstanding
bonds before deduction of any assets available and earmarked for their retirement. See also Direct Debt.
Improvements: Buildings, other structures, and other attachments or annexations to land which are intended
to remain so aƩached or annexed, such as sidewalks, trees, drives, tunnels, drains, and sewers.
Note: Sidewalks, curbing, sewers, and highways are sometimes referred to as "betterments," but the term
improvements other than buildings is preferred.
377
Glossary
Improvements Other Than Buildings: A fixed asset account that reflects the acquisition value of permanent
improvements, other than buildings, which add value to land. Examples of such improvements are fences,
retaining walls, sidewalks, pavements, gutters, tunnels, and bridges. If the improvements are purchased or
constructed, this account contains the purchase or contract price. If improvements are obtained by gift, it
reflects the appraised value at time of acquisition.
Income: A term used in accounting for governmental enterprises to represent the excess of revenues earned
over the expenses incurred in carrying on the enterprise's operations. It should not be used without an
appropriate modifier, such as Operating, Non‐operating, or Net.
Note: The term Income should not be used in lieu of Revenue in non‐enterprise funds.
Interfund Accounts: Accounts in which transactions between funds are reflected. See Interfund Transfers.
Interfund Transfers: Amounts transferred from one fund to another.
Intergovernmental Revenues: Revenue received from other governments in the form of grants, shared
revenues, or payments in lieu of taxes.
Interim Borrowing: (1) Short‐term loans to be repaid from general revenues during the course of a fiscal year.
(2) Short‐term loans in anticipation of tax collections or bond issuance.
Internal Control: A plan of organization under which employees' duties are so arranged and records and
procedures so designed as to make it possible to exercise effective accounting control over assets, liabilities,
revenues, and expenditures. Under such a system, the work of employees is subdivided so that no single
employee performs a complete cycle of operations. Thus, for example, an employee handling cash would not
post the accounts receivable records. Moreover, under such a system, the procedures to be followed are
definitely laid down and require proper authorizations by designated officials for all actions to be taken.
Internal Service Fund: A fund established to finance and account for services and commodities furnished by a
designated department or agency to other departments and agencies within a single governmental unit.
Amounts expended by the fund are restored thereto either from operating earnings or by transfers from other
funds, so that the original fund is kept intact.
Inventory: A detailed list showing quantities, descriptions, and values of property, and frequently also lists
units of measure and unit prices.
Inventory of Supplies: The cost value of supplies on hand.
Investments: Securities and real estate held for the production of income in the form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used in Town operations.
Judgment: An amount to be paid or collected by a governmental unit as the result of a court decision,
including a condemnation award in payment for private property taken for public use.
Judgments Payable: Amounts due to be paid by a governmental unit as the result of court decisions, including
condemnation awards in payment for private property taken for public use.
Land: A fixed asset account that reflects the value of land owned by a governmental unit. If land is purchased,
this account shows the purchase price and costs such as legal fees, filling and excavation costs, and the like,
which are incurred to put the land in condition for its intended use. If land is acquired by gift, the account
reflects the estimated fair value at the time of acquisition.
378
Glossary
Legal Investments: Investments which governmental units are permitted to make by law.
Levy: (Verb) To impose taxes, special assessments, or service charges for the support of governmental
activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a
governmental unit.
Liabilities: Debt or other legal obligations arising out of transactions in the past which must be liquidated,
renewed, or refunded at some future date.
Note: The term does not include encumbrances.
Long‐Term Debt: Debt with a maturity of more than one year after the date of issuance.
Machinery and Equipment: See Equipment.
Maintenance: The upkeep of physical properties in condition for use or occupancy. Examples are the
inspection of equipment to detect defects and the making of repairs.
Modified Accrual Basis: A system under which some accruals, usually costs, are recorded but others, usually
revenues, are not. The extent of modification varies in practice, depending upon the accountant's judgment.
Municipal: In its broadest sense, an adjective that denotes the state and all subordinate units of government.
In a more restricted sense, an adjective that denotes a city or town, as opposed to other units of local
government.
Municipal Bond: A bond issued by a state or local government unit.
Municipal Corporation: A body politic and corporate established pursuant to state authorization for the
purpose of providing governmental services and regulations for its inhabitants. A municipal corporation has
defined boundaries and a population, and is usually organized with the consent of its residents. It usually has
a seal and may sue and be sued.
Net Bonded Debt: Gross bonded debt less any cash or other assets available and earmarked for its retirement.
Net Income: A term used in accounting for governmental enterprises to designate the excess of total revenues
over total expenses for an accounting period. See also Income, Operating Revenues, Operating Expenses,
Non‐operating Income, and Non‐operating Expenses.
Net Revenue Available for Debt Service: Gross operating revenues of an enterprise, less operating and
maintenance expenses, yet exclusive of depreciation and bond interest. "Net Revenue" as thus defined
computes "coverage" on revenue bond issues.
Note: Under the laws of some states and the provisions of some revenue bond indentures, net revenues used
for computation of coverage are required to be on a cash basis rather than an accrual basis.
Nominal Interest Rate: The contractual interest rate shown on the face and in the body of a bond and
representing the amount of interest to be paid, in contrast to the effective interest rate.
Non‐operating Expenses: Expenses incurred for non‐operating properties or in the performance of activities
not directly related to supplying the basic services of a governmental enterprise. An example of a non‐
operating expense is interest paid on outstanding revenue bonds. See also Non‐operating Properties.
Non‐operating Income: Income of governmental enterprises that is not derived from the basic operations of
such enterprises. An example is interest on investments or on bank time deposits.
Non‐operating Properties: Properties that are owned by a governmental enterprise but which are not used in
the provision of basic services for which the enterprise exists.
379
Glossary
Notes Payable: In general, an unconditional written promise signed by the maker to pay a certain sum of
money on demand or at a fixed or determinable time either to the bearer or to the order of a person
designated therein.
Notes Receivable: A note payable held by a governmental unit.
Object: As used in expenditure classification, this term applies to the article purchased or the service obtained
(as distinguished from the results obtained from expenditures). Examples are personal services, contractual
services, materials, and supplies. See also Activity Classification, Functional Classification, and Object
Classification.
Objective: Desired output oriented accomplishments that can be measured and achieved within a given time
frame. Achievement of the objective advances the activity and organization toward a corresponding goal.
Object Classification: A grouping of expenditures on the basis of goods or services purchased; for example,
personal services, materials, supplies and equipment. See also Functional Classification and Activity
Classification.
Obligations: Amounts that a governmental unit may be required legally to meet out of its resources. They
include not only actual liabilities, but also unliquidated encumbrances.
Obsolescence: The decrease in the value of fixed assets resulting from economic, social, technological, or legal
changes.
Operating Budget: Operating budgets serve many purposes within a government entity, but they have two
primary purposes: (1) to plan the services that are going to be offered during the coming year and set
priorities; (2) to conform with legal requirements to ensure that expenditures do not exceed those
appropriated. Operating budgets are also called Annual Budgets. See Budget.
Operating Expenses: (1) As used in the accounts of governmental enterprises, the term means those costs
which are necessary to the maintenance of the enterprise, the rendering of services, the sale of merchandise,
the production and disposition of commodities produced, and the collection of enterprise revenues, and (2)
the term is also sometimes used to describe expenses for general governmental purposes.
Operating Income: Income of a governmental enterprise that is derived from the sale of its goods and/or
services. For example, income from the sale of water by a municipal water utility is operating income. See also
Operating Revenues.
Operating Revenues: Revenues derived from the operation of governmental enterprises of a business
character.
Operating Statement: A statement summarizing the financial operations of a governmental unit for an
accounting period as contrasted with a balance sheet which shows financial position at a given moment in
time.
Ordinance: A formal legislative enactment by the council or governing body of a municipality. If it is not in
conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and
effect of law within the boundaries of the municipality to which it applies.
Note: The difference between an ordinance and a resolution is that the latter requires less legal formality and
has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions that
must be by ordinance and those which may be by resolution. Revenue raising measures, such as the
imposition of taxes, special assessments and service charges, universally require ordinances.
380
Glossary
Original Cost: The total of assets given and/or liabilities assumed to acquire an asset. In utility accounting, the
original cost to the first owner who dedicated the plant to service of the public.
Overhead: Those elements of cost necessary in the production of an article or the performance of a service
which are of such a nature that the amount applicable to the product or service cannot be determined
accurately or readily. Usually they relate to those objects of expenditures which do not become an integral
part of the finished product or service such as rent, heat, light, supplies, management, supervision, etc.
Overlapping Debt: The proportionate share of the debts of local governmental units located wholly or in part
within the limits of the reporting government which must be borne by property within each governmental unit.
Note: Except for special assessment debt, the amount of debt of each unit applicable to the reporting unit is
arrived at by (1) determining what percentage of the total assessed value of the overlapping jurisdiction lies
within the limits of the reporting unit, and (2) applying this percentage to the total debt of the overlapping
jurisdiction. Special assessment debt is allocated on the basis of the ratio of assessments receivable in each
jurisdiction, which will be used wholly or in part to pay off the debt to total assessments receivable, which will
be used wholly or in part for this purpose.
Pay‐As‐You‐Go: A method of financing improvements that refers to the allocation of a significant portion of
operating revenues each year to a revenue fund. The monies in this fund are to be used for annual
improvements or saved until they are sufficient for large projects. A regular allocation made from the
operating budget to smooth budget allocations for expenditures and eliminate the need for bond financing.
Sometimes referred to as pay‐as‐you‐acquire financing.
Pay‐As‐You‐Use: A method of financing long‐term improvements by serial debt issues with maturities
arranged so that the retirement of debt coincides with the depreciation or useful life of the improvement. In
theory, the interest and debt retirement charges paid by each generation of taxpayers or users coincide with
their use and enjoyment of the improvement. Under pay‐as‐you‐use, each user group pays for its own
improvements. No one is forced to provide free goods or services for a future generation or to contribute
toward facilities for a community in which he or she will not live, nor will new members of the community
derive benefits from improvements that they have not assisted in financing.
Prior Years' Tax Levies: Taxes levied for fiscal periods preceding the current one.
Private Trust Fund: A trust fund that will ordinarily revert to private individuals or will be used for private
purposes; for example, a fund that consists of guarantee deposits.
Program: A group of related activities performed by one or more organization units for the purpose of
accomplishing a function for which the town is responsible.
Project: A plan of work, job, assignment, or task.
Proprietary Accounts: Those accounts which show actual financial position and operations, such as actual
assets, liabilities, reserves, fund balances, revenues, and expenditures, as distinguished from budgetary
accounts.
Proprietary Fund Types: Sometimes referred to as income determination or commercial‐type funds, the
classification used to account for a government's ongoing organizations and activities that are similar to those
often found in the private sector (i.e., enterprise and internal service funds). All assets, liabilities, equities,
revenues, expenses, and transfers relating to the government's business and quasi‐business activities are
accounted for through proprietary funds. The GAAP used are generally those applicable to similar businesses
in the private sector and the measurement focus is on determination of net income, financial position and
changes in financial position.
Public Trust Fund: A trust fund whose principal, earnings, or both, must be used for a public purpose; for
example, a pension or retirement fund.
381
Glossary
Purchase Order: A document that authorizes the delivery of specified merchandise or the rendering of certain
services and the making of a charge for them.
Special Purpose District: allows for a dedicated sales tax resource.
Rate Base: The value of utility property used in computing an authorized rate of return as authorized by law or
a regulatory commission.
Receipts: This term, unless otherwise qualified, means cash received. See also Revenue.
Recoverable Expenditures: An expenditure made for or on behalf of another governmental unit, fund, or
department, or for a private individual, firm, or corporation, which will subsequently be recovered in cash or
its equivalent.
Refunding Bonds: Bonds issued to retire bonds already outstanding. The refunding bonds may be sold for
cash and outstanding bonds redeemed in cash, or the refunding bonds may be exchanged with holders of
outstanding bonds.
Registered Bond: A bond, the owner of which is registered with the issuing governmental unit, and which
cannot be sold or exchanged without a change of registration. Such a bond may be registered as to principal
and interest or as to principal only.
Reimbursement: Cash or other assets received as a repayment of the cost of work or services performed or of
other expenditures made for or on behalf of another governmental unit or department or for an individual,
firm, or corporation.
Replacement Cost: The cost as of a certain date of a property which can render similar service (but need not
be of the same structural form) as the property to be replaced. See also Reproduction Cost.
Reproduction Cost: The cost as of a certain date of reproducing an exact new property in the same place.
Note: Sometimes this term is designated as "reproduction cost new" to distinguish it from "depreciated
reproduction cost," which is the reproduction cost of a given property less the estimated amount of
accumulated depreciation applicable to it. In the absence of any modifier, however, the term "reproduction
cost" is understood to be synonymous with "reproduction cost new." See also Replacement Cost.
Requisition: A written demand or request, usually from one department to the purchasing officer or to
another department, for specified articles or services.
Reserve: An account which records a portion of the fund balance which must be segregated for some future
use and which is, therefore, not available for further appropriation or expenditure. A Reserve for Inventories
equal in amount to the Inventory of Supplies on the balance sheet of a General Fund is an example of such a
reserve.
Reserve for Revenue Bond Debt Service: A reserve in an Enterprise Fund which represents the segregation of a
portion of retained earnings equal to current assets that are restricted to current servicing of revenue bonds in
accordance with the terms of a bond indenture.
Reserve for Revenue Bond Retirement: A reserve in an Enterprise Fund which represents the segregation of a
portion of retained earnings equal to current assets that are restricted for future servicing of revenue bonds in
accordance with the terms of a bond indenture.
Resolution: A special or temporary order of a legislative body; an order of a legislative body requiring less legal
formality than an order or statute. See also Ordinance.
382
Glossary
Resources: The actual assets of a governmental unit, such as cash, taxes receivable, land, buildings, etc., plus
contingent assets such as estimated revenues applying to the current fiscal year not accrued or collected, and
bonds authorized and unissued.
Retained Earnings: The accumulated earnings of an Enterprise or Internal Service Fund which have been
retained in the fund and which are not reserved for any specific purpose.
Retirement Fund: A fund out of which retirement annuities and/or other benefits are paid to authorized and
designated public employees. A retirement fund is accounted for as a Trust Fund.
Revenue: For those revenues which are recorded on the accrual basis, this term designates additions to assets
which: (a) do not increase any liability; (b) do not represent the recovery of an expenditure; (c) do not
represent the cancellation of certain liabilities without a corresponding increase in other liabilities or a
decrease in assets; and (d) do not represent contributions of fund in Enterprise and Internal Service Funds.
The same definition applies to those cases where revenues are recorded on the modified accrual or cash basis,
except that additions would be partially or entirely to cash. See also Accrual Basis, Modified Accrual Basis,
Cash Basis, Net Revenue Available for Debt Service, and Receipts.
Revenue Bonds: Bonds whose principal and interest are payable exclusively from earnings of a public
enterprise. In addition to a pledge of revenues, such bonds sometimes contain a mortgage on the enterprise's
property and are then known as mortgage revenue bonds.
Schedules: (1) The explanatory or supplementary statements that accompany the balance sheet or other
principal statements periodically prepared from the accounts. (2) The accountant's or auditor's principal work
papers covering his examination of the books and accounts. (3) A written enumeration or detailed list in
orderly form. See also Statements.
Securities: Bonds, notes, mortgages, or other forms of negotiable or non‐negotiable instruments. See also
Investments.
Self‐Supporting or Self‐Liquidating Debt: Debt obligations whose principal and interest are payable solely from
the earnings of the enterprise for the construction or improvement of which they were originally issued. See
also Revenue Bonds.
Serial Annuity Bonds: Serial bonds in which the annual installments of bond principal are so arranged that the
combined payments for principal and interest are approximately the same each year.
Serial Bonds: Bonds the principal of which is repaid in periodic installments over the life of the issue.
Shared Revenue: Revenue which is levied by one governmental unit but shared, usually in proportion to the
amount collected, with another unit of government or class of governments.
Short‐Term Debt: Debt with a maturity of one year or less after the date of issuance. Short‐term debt usually
includes floating debt, bond anticipation notes, tax anticipation notes, and interim warrants.
Special Assessment: A compulsory levy made by a local government against certain properties to defray part
or all of the cost of a specific improvement or service which is presumed to be of general benefit to the public
and of special benefit to such properties.
Note: The term should not be used without a modifier (for example, "special assessments for street paving,"
or "special assessments for street sprinkling") unless the intention is to have it cover both improvements and
services, or unless the particular use is apparent from the context.
383
Glossary
Special Assessment Bonds: Bonds payable from the proceeds of special assessments. If the bonds are payable
only from the collections of special assessments, they are known as "special assessment bonds." If, in addition
to the assessments, the full faith and credit of the governmental unit are pledged, they are known as "general
obligation special assessment bonds."
Special Assessment Fund: A fund set up to finance and account for the construction of improvements or
provision of services which are to paid for, wholly or in part, from special assessments levied against benefited
property. See also Special Assessment and Special Assessment Bonds.
Special Assessment Roll: The official list showing the amount of special assessments levied against each
property presumed to be benefited by an improvement or service.
Special Audit: An audit which is limited to some particular phase of a governmental unit's activity, such as the
examination of a Projects Fund, or an audit which covers all of the governmental unit's activities for a shorter
or longer period of time than the usual accounting period of one fiscal year. Such audits may involve some
detailed verifications as determined by the professional judgment of the auditor, but usually they are based on
appropriate tests and checks. See General Audit.
Special District: An independent unit of local government organized to perform a single governmental function
or a restricted number of related functions. Special districts usually have the power to incur debt and levy
taxes; however, certain types of special districts are entirely dependent upon enterprise earnings and cannot
impose taxes. Examples of special districts are water districts, drainage districts, flood control districts,
hospital districts, fire protection districts, transit authorities, port authorities, and electric power authorities.
Special Fund: Any fund that must be devoted to some special use in accordance with specific regulations and
restrictions. Generally, the term applies to all funds other than the General Fund.
Special Revenue Fund: A fund used to account for revenues from specific taxes or other earmarked revenue
sources which by law are designated to finance particular functions or activities of government. Includes
intergovernmental revenue in the form of state and federal grant funds.
Statements: (1) Used in a general sense, statements are all of those formal written presentations that set forth
financial information. (2) In technical accounting usage, statements are those presentations of financial data
that show the financial position and the results of financial operations of a fund, a group of accounts, or an
entire governmental unit for a particular accounting period. See also Schedules.
Statute: A written law enacted by a duly organized and constituted legislative body. See also Ordinance and
Resolution.
Stores: Goods on hand in storerooms, subject to requisition and use.
Straight Serial Bonds: Serial Bonds in which the annual installments of a bond principal are approximately
equal.
Surety Bond: A written promise to pay damages or to indemnify against losses caused by the party or parties
named in the document, through nonperformance or through defalcation. An example is a surety bond given
by a contractor or by an official handling cash or securities.
Surplus: The excess of the assets of a fund over its liabilities, or if the fund has other resources and
obligations, the excess of resources over the obligations. The term should not be used without a properly
descriptive adjective unless its meaning is apparent from the context. See also Fund Balance, and Retained
Earnings.
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Glossary
Symbolization: The assignment of letters, numbers, or other marks or characters to the ordinary titles of the
ledger accounts. Each letter or number should have the same meaning wherever used and should be selected
with great care so that it will indicate, immediately and with certainty, the title of the account, as well as its
place in the classification. The use of proper symbols saves much time and space in making the book record
and adds to its precision and accuracy. See also Coding.
Tax Levy: The total amount to be raised by general property taxes for purposes specified in the Tax Levy
Ordinance.
Tax Levy Ordinance: An ordinance by means of which taxes are levied.
Tax Liens: Claims which governmental units have upon properties until taxes levied against them have been
paid.
Note: The term is sometimes limited to those delinquent taxes for the collection of which legal action has been
taken through the filing of liens.
Tax Rate: The amount of tax levied for each $100 of assessed valuation.
Tax Rate Limit: The maximum rate at which a governmental unit may levy a tax. The limit may apply to taxes
raised for a particular purpose, or to taxes imposed for all purposes; and may apply to a single government, to
a class of governments, or to all governmental units operating in a particular area. Overall, tax rate limits
usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given
area.
Tax Roll: The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the
tax roll and the assessment roll are combined, but even in these cases the two can be distinguished.
Tax Supplement: A tax levied by a local unit of government which has the same base as a similar tax levied by
a higher level of government, such as a state or province. The local tax supplement is frequently administered
by the higher level of government along with its own tax. A locally imposed, state‐administered sales tax is an
example of a tax supplement.
Taxes: Compulsory charges levied by a governmental unit for the purpose of financing services performed for
the common benefit.
Note: The term does not include specific charges made against particular persons or property for current or
permanent benefits such as special assessments. Neither does the term include charges for services rendered
only to those paying such charges as, for example, water and sewer charges.
Taxes Receivable‐Current: The uncollected portion of taxes that a governmental unit has levied, which has
become due but on which no penalty for nonpayment attaches.
Taxes Receivable‐Delinquent: Taxes remaining unpaid on and after the date on which a penalty for
nonpayment is attached. Even though the penalty may be subsequently waived and a portion of the taxes
may be abated or canceled, the unpaid balances continue to be delinquent taxes until paid, abated, canceled,
or converted into tax liens.
Term Bonds: Bonds that the entire principal of which matures on one date. Also called sinking fund bonds.
Trust and Agency Funds: Funds used to account for assets held by a government in a trustee capacity or as an
agent for individuals, private organizations, other governments and/or other funds.
Trust Fund: A fund consisting of resources received and held by the governmental unit as trustee, to be
expended or invested in accordance with the conditions of a trust. See also Private Trust Fund and Public
Trust Fund.
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Glossary
Unappropriated Budget Surplus: Where the fund balance at the close of the preceding year is not included in
the annual budget, this term designates that portion of the current fiscal year's estimated revenues which has
not been appropriated. Where the fund balance of the preceding year is included, this term designates the
estimated fund balance at the end of the current fiscal period.
User Charges: The payment of a fee for direct receipt of a public service by the party benefiting from the
service.
Utility Fund: See Enterprise Fund.
Work Program: A plan of work proposed to be done during a particular period by an administrative agency in
carrying out its assigned activities.
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Town Staff
Town Manager's Office Harlan Jefferson, Town Manager
Chuck Springer, Executive Director of Administrative Services
Town Secretary's Office Robyn Battle, Town Secretary/Public Information Officer
Finance Kelly Neal, Finance Director
Human Resources Kala Smith, Human Resources Director
Information Technology Leigh Johnson, Information Technology Director
Municipal Court Celia O'Dell, Court Administrator
Police Doug Kowalski, Police Chief
Fire Stuart Blasingame, Fire Chief
Infrastructure Services
Development Services John Webb, Development Services Director
Public Works Frank Jaromin, Public Works Director
Parks and Recreation Dudley Raymond, Parks and Recreation Director
Library Leslie Scott, Library Director
Engineering Hulon Webb, Director of Engineering Services
Consultants
Auditors Pattillo, Brown, & Hill - John K. Manning, Partner
Bond Counsel McCall, Parkhurst & Horton LLP - Dan Culver
Town Attorney Brown & Hofmeister LLP - Terry Welch
Financial Advisors First Southwest - Jason Hughes
Risk Management TML Intergovernmental Risk Pool
Town Staff and Consultants
Vacant, Executive Director of Infrastructure Services
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NOTICE OF 2019 TAX YEAR PROPOSED
PROPERTY TAX RATE FOR TOWN OF PROSPER
A tax rate of $0.520000 per $100 valuation has been proposed for adoption by the governing body of Town
of Prosper. This rate exceeds the lower of the effective or rollback tax rate, and state law requires that two
public hearings be held by the governing body before adopting the proposed tax rate.
The governing body of Town of Prosper proposes to use revenue attributable to the tax rate increase for the
purpose of funding additional public safety, streets, and parks workforce along with needed enhancements in
the Town's infrastructure.
PROPOSED TAX RATE $0.520000 per $100
PRECEDING YEAR'S TAX RATE $0.520000 per $100
EFFECTIVE TAX RATE $0.494939 per $100
ROLLBACK TAX RATE $0.530272 per $100
The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for Town
of Prosper from the same properties in both the 2018 tax year and the 2019 tax year.
The rollback tax rate is the highest tax rate that Town of Prosper may adopt before voters are entitled to
petition for an election to limit the rate that may be approved to the rollback rate.
YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS
FOLLOWS:
property tax amount= (rate) x (taxable value of your property)/100
For assistance or detailed information about tax calculations, please contact:
Kenneth L. Maun
Tax Assessor-Collector
2300 Bloomdale Road
McKinney, TX 75071
972-547-5020
kmaun@collincountytx.gov
www.prospertx.gov
You are urged to attend and express your views at the following public hearings on the proposed tax rate:
First Hearing: August 27, 2019 at 6:15 PM at Council Chambers of Prosper Town Hall, 200 S. Main,
Prosper, TX 75078.
Second Hearing: September 5, 2019 at 5:45 PM at Council Chambers of Prosper Town Hall, 200 S. Main,
Prosper, TX 75078.
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The Town Budget truly takes teamwork and I trust more hands went
into this effort than are recognized here.
I’d like to thank those listed below who were instrumental in
preparation of the proposed budget.
Kelly Neal, Finance Director
Betty Pamplin, Accounting
Manager
Chuck Springer, Administrative
Services
Chief Blasingame, Fire
Hulon Webb, Engineering
Robyn Battle, Town Secretary
Chief Kowalski, Police
Kala Smith, Human Resources
Leigh Johnson, IT
Harlan Jefferson
Town Manager
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