02.27.18 Town Council Regular Meeting PacketPage 1 of 3
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3. Announcements of recent and upcoming events.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meeting. (RB)
• Regular Meeting – February 13, 2018
4b. Receive the Monthly Financial Report. (KN)
4c. Receive the Quarterly Investment Report. (KN)
4d. Consider and act upon whether to direct staff to submit a written notice of appeal
on behalf of the Town Council to the Development Services Department, pursuant
to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance,
regarding action taken by the Planning & Zoning Commission on any Site Plan or
Preliminary Site Plan. (AG)
5. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is unable
to discuss or take action on any topic not listed on this agenda. Please complete a “Public
Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting, please
fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to
the meeting. Citizens wishing to address the Council for items listed as public hearings
will be recognized by the Mayor. Those wishing to speak on a non-public hearing related
item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town
Council.
AGENDA
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, January 23, 2018
6:00 p.m.
AGENDA
Meeting of the Prosper Town Council
Life Journey Church
104 W. Broadway Street, Prosper, Texas
Tuesday, February 27, 2018
6:00 p.m.
Page 2 of 3
PUBLIC HEARINGS:
6. Conduct a Public Hearing, and consider and act upon an ordinance for a Specific Use
Permit (SUP) for a Temporary Wireless Communication & Support Structure, on 0.1± acre,
located on the northeast corner of Pine Leaf Lane and Mountain Laurel Drive. The
property is zoned Planned Development-40 (PD-40). (S18-0001). (AG)
7. Conduct a Public Hearing, and consider and act upon a request to rezone a portion of
Planned Development-65-Single Family Residential/Commercial (PD-65-SF/C), to
facilitate the development of an Automobile Dealership (Chrysler, Dodge, Jeep, Ram), on
16.6± acres, located on the north side of US 380, 875± feet east of Legacy Drive. (Z17-
0016). (AG)
DEPARTMENT ITEMS:
8. Consider and act upon awarding Bid No. 2018-46-B to SRH Landscapes LLC., related to
construction services for the Town Hall Open Space Landscape and Irrigation
Improvements project; and authorizing the Town Manager to execute a construction
agreement for same. (PN)
9. Consider and act upon authorizing the Town Manager to execute Contract Amendment
#1 to the Professional Engineering Services Agreement between Freese and Nichols, Inc.,
and the Town of Prosper, Texas, related to the design of the Lower Pressure Plane Water
Supply Line Phase 1 project. (HW)
10. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
10a. Section 551.087 – To discuss and consider economic development incentives.
10b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of
real property for municipal purposes and all matters incident and related thereto.
10c. Section 551.074 – To discuss and review the Town Manager’s performance
evaluation.
10d. Section 551.074 – To discuss appointments to the Board of
Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library
Board, Prosper Economic Development Corporation Board, and Planning &
Zoning Commission.
11. Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
12. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
• Discussion on Field Naming (HW)
13. Adjourn.
Page 3 of 3
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall,
located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily accessible to
the general public at all times, and said Notice was posted by 5:00 p.m., on Friday, February 23, 2018, and
remained so posted at least 72 hours before said meeting was convened.
_______________________________ _________________________
Robyn Battle, Town Secretary Date Notice Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult
in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.
NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited
to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with
approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair
accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-
1011 at least 48 hours prior to the meeting time.
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Prosper is a place where everyone matters.
1.Call to Order/Roll Call.
The meeting was called to order 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr. (arrived at 8:00 p.m.)
Councilmember Michael Korbuly
Councilmember Kenneth Dugger (arrived at 6:46 p.m.)
Councilmember Meigs Miller
Councilmember Jeff Hodges
Council Members Absent:
Deputy Mayor Pro-Tem Jason Dixon
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Alex Glushko, Planning Manager
Dudley Raymond, Parks and Recreation Director
Paul Naughton, Landscape Architect
Michael Bulla, CIP Project Manager
Chuck Springer, Executive Director of Administrative Services
Kelly Neal, Finance Director
January Cook, Purchasing Agent
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
2.Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor John Herring of First Baptist Church Prosper led the invocation. The Pledge of
Allegiance and the Pledge to the Texas Flag were recited.
3.Announcements of recent and upcoming events.
Councilmember Hodges read the following announcements:
MINUTES
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway Street
Prosper, TX 75078
Tuesday, February 13, 2018
Item 4a
Page 2 of 7
Mayor Ray Smith and the Prosper Town Council invite you to join the It’s Time Texas
Community Challenge. The Challenge ends on March 4. Log on to
www.ittcommunitychallenge.com to register, and earn points for Prosper by taking Healthy
Selfies and tracking your workout activities. With everyone’s help, we can win the title of
Healthiest Small Community for the third year in a row.
The Ninth Annual Prosper Fishing Derby will take place on Saturday, February 24, from
9:00-11:00 a.m. at Frontier Park. The pond will be stocked, and no fishing license is
necessary. More information is available on the Town website.
The public is invited to attend a Grand Opening Ceremony to celebrate the completion of
a major expansion to Frontier Park North. The event will take place on Sunday, February
25, at 1:30 p.m.
4. Proclamation.
• Presentation of a Proclamation to members of First Baptist Church Prosper in
honor of the church’s 120th Anniversary.
Pastor John Herring of First Baptist Church Prosper and his family were present to
receive the Proclamation.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meeting.
(RB)
• Regular Meeting – January 23, 2018
• Council Strategic Planning Session – January 24, 2018
5b. Consider and act upon a Joint Election Order of the Town of Prosper, Texas,
the Temporary Board of Directors of the Town of Prosper Crime Control and
Prevention District, and the Temporary Board of Directors of the Town of
Prosper Fire Control, Prevention, and Emergency Medical Services District,
ordering a special election on a proposition to adopt a sales and use tax for
each proposed district at a rate of one-fourth of one percent, and repealing
the additional sales tax for property tax relief, and a proposition designating
that the Town Council may be appointed as the Board of Directors of the Fire
Control, Prevention, and Emergency Medical Services District, to be held on
May 5, 2018. (RB)
5c. Consider and act upon Ordinance No. 18-13 ordering a General Election to
be held on May 5, 2018, and authorizing the Town Manager to execute
contracts with the Collin County Election Administration, the Denton County
Election Administration, and the Prosper Independent School District for
joint election services. (RB)
Item 4a
Page 3 of 7
5d. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on any Site Plan or Preliminary Site Plan. (AG)
Mayor Smith recognized the following individual who requested to speak on Item 5c:
Norma Hutchins, 911 Yellowcress Drive, Prosper, spoke in favor of Item 5c, noting that
the Town should consider providing a polling location within Prosper for residents in
Denton County.
Town Secretary/PIO Robyn Battle responded by stating that Denton County and the Town
have been working to find a suitable polling location on the west side of Prosper to serve
Denton County voters. While the final list of polling sites will be determined after February
16, 2018, the Town has requested that Fire Station No. 2 serve as a polling location on
May 5.
Councilmember Miller made a motion and Councilmember Korbuly seconded the motion
to approve all items on the Consent Agenda. The motion was approved by a vote of 4-0.
6. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a “Public Meeting Appearance Card” and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Public Meeting Appearance Card” and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case-by-case basis, at
the discretion of the Mayor and Town Council.
PUBLIC HEARINGS:
7. Conduct a Public Hearing, and consider and act upon an ordinance amending a
portion of Planned Development-25 (PD-25), in order to modify the residential
architectural requirements of Lakewood, on 236.5± acres, generally located along
the south side of First Street 1,700± feet east of Coit Road, and on the east side of
Coit Road 800± feet south of First Street. (Z17-0018). (AG)
Planning Manager Alex Glushko presented this item before the Town Council. Tract A of
PD-25 is governed by Exhibit F of PD-25, and Tract B is governed by Exhibit G of PD-25.
Tract A generally includes additional and more restrictive development standards than
Tract B. The applicant is proposing to amend two Tract A development standards (which
Item 4a
Page 4 of 7
are not required within Tract B) regarding roof pitch regulations, and recessed meter
boxes. Mr. Glushko reviewed the terms of the proposed amendment.
While the applicant owns the entirety of the Tract A portion of the property and has
requested rezoning for that portion, Tract B has been subdivided and is owned by multiple
parties; therefore, the Town is initiating zoning on that portion, in order to keep the
development standards for Lakewood under the umbrella of one ordinance amendment.
The applicant has indicated the intent of their request is to remove language in the PD
that prohibits the architectural flexibility that is necessary to construct multiple and varying
roof pitches in Tract A, which is currently permitted in Tract B.
Mayor Smith opened the Public Hearing.
Aaron Richards, representing the applicant, and the Lakewood Community Development,
addressed the Council with additional details regarding the request.
With no one else speaking, Mayor Smith closed the Public Hearing.
Councilmember Korbuly made a motion and Councilmember Hodges seconded the
motion to approve Ordinance No. 18-14 amending a portion of Planned Development-25
(PD-25), in order to modify the residential architectural requirements of Lakewood, on
236.5± acres, generally located along the south side of First Street 1,700± feet east of
Coit Road, and on the east side of Coit Road 800± feet south of First Street. The motion
was approved by a vote of 4-0.
DEPARTMENT ITEMS:
8. Consider and act upon approving the purchase and installation of furniture for the
new Town Hall, from Office Depot, Inc., through the National Intergovernmental
Purchasing Alliance (National IPA) Cooperative; and authorizing the Town Manager
to execute the Proposals and Terms and Conditions of Purchase for same. (JC)
Purchasing Agent January Cook presented this item before the Town Council. This
purchase is for furniture to accommodate the Town Hall and Library staff offices and work
areas, and the Town Hall common areas. A furniture committee, with members
representing the departments moving into the new Town Hall, has been working with
Office Depot, Inc., to select furniture configurations that will maximize functionality and
productivity in their respective areas, and to provide for common areas throughout the
building. Ms. Cook reviewed renderings of the proposed furniture, as well as sample
materials for finishes and upholstery fabrics.
Councilmember Korbuly made a motion and Councilmember Miller seconded the motion
to approve the purchase and installation of furniture for the new Town Hall, from Office
Depot, Inc., through the National Intergovernmental Purchasing Alliance (National IPA)
Cooperative; and authorize the Town Manager to execute the Proposals and Terms and
Conditions of Purchase for same. The motion was approved by a vote of 4-0.
9. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Halff Associates, Inc., and the Town of Prosper,
Texas, related to the US 380 Median Design project. (DR)
Item 4a
Page 5 of 7
Parks and Recreation Director Dudley Raymond presented this item before the Town
Council. The purpose of this project is to prepare landscape and irrigation plans for the
medians within US 380 between Lovers Lane and Custer Road (approximately 3.5 miles).
Design costs will be shared between the Town of Prosper (50%), the City of Frisco (35%),
and the City of McKinney (15%). The cost of the construction of the improvements is
anticipated to be funded through the TxDOT Green Ribbon Program, though TxDOT has
indicated that funding has not been set aside for this project, and the agency will not
commit to allocating funds until design drawings have been completed.
After discussion, Councilmember Hodges made a motion and Councilmember Korbuly
seconded the motion to authorize the Town Manager to execute a Professional Services
Agreement between the Town of Prosper and Halff Associates, Inc., related to the US 380
Median Design Project. The motion was approved by a vote of 4-0.
10. Consider and act upon awarding Bid No. 2018-37-B to GRod Construction, LLC,
related to construction services for the Downtown Enhancements project; and
authorizing the Town Manager to execute a construction agreement for same. (MB)
Councilmember Dugger arrived at 6:46 p.m. and took his place at the Council bench.
CIP Project Manager Michael Bulla presented this item before the Town Council. The
scope of this contract includes the reconstruction of Broadway from McKinley Street to
Coleman Street, which consists of replacing a 12” water main and rebuilding the street
with underground drainage, angled parking, and widened sidewalks with landscaping and
lighting improvements.
After discussion, Councilmember Korbuly made a motion and Councilmember Hodges
seconded the motion to award Bid No. 2018-37-B to GRod Construction, LLC, related to
construction services for the Downtown Enhancements project; and authorize the Town
Manager to execute a construction agreement for same. The motion was approved by a
vote of 5-0.
11. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
11a. Section 551.087 – To discuss and consider economic development
incentives.
11b. Section 551.072 – To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
11c. Section 551.074 – To discuss and review the Town Manager’s performance
evaluation.
Item 4a
Page 6 of 7
11d. Section 551.074 – To discuss appointments to the Board of
Adjustment/Construction Board of Appeals, Parks & Recreation Board,
Library Board, Prosper Economic Development Corporation Board, and
Planning & Zoning Commission.
The Town Council recessed into Executive Session at 6:49 p.m.
Mayor Pro-Tem Vogelsang arrived at 8:00 p.m. and joined the Council in Executive
Session.
12. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 8:38 p.m.
Councilmember Dugger made a motion and Councilmember Korbuly seconded the motion
to authorize the Town Manager to execute a Property Exchange Agreement on behalf of
the Town with Prosper Partners, LP. The motion was approved by a vote of 6-0.
Councilmember Dugger made a motion and Councilmember Korbuly seconded the motion
to authorize the Town Manager to execute the First Amendment to Economic
Development Incentive Agreement with the Prosper Economic Development Corporation,
Home Depot, and Northeast 423/380, Ltd. The motion was approved by a vote of 6-0.
13. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
• Library Procedures (LS)
Library Director Leslie Scott provided an update to the Town Council on proposed
changes to Library facility hours, Library card membership, and Library fines. The
Council concurred with the proposed hours, recommended implementing a library card
membership fee for non-residents, and agreed with the Library Board’s
recommendation to eliminate overdue fines for library materials. An ordinance
amending the library policies and fees will be brought forward for Council consideration
at a future meeting.
• Town Hall Timeline (RB)
Town Secretary/PIO Robyn Battle reviewed a proposed timeline for the opening of the
new Town Hall/Multi-purpose Facility, and reviewed tentative plans for the grand
opening events.
• SH 289 Gateway Median Landscaping Update (DR)
Parks and Recreation Director Dudley Raymond updated the Town Council on plans
for the Gateway Median project.
Mayor Smith requested additional information on the Town’s property tax for leased
vehicles. Chuck Springer, Executive Director of Administrative Services, provided
information on municipalities in the North Texas area who also levy the tax. The
Item 4a
Page 7 of 7
Council asked for clarification on whether vehicles used for business use are subject
to the tax. Town staff will research the issue and provide a response to Council at a
later date.
14. Adjourn.
The meeting was adjourned at 9:25 p.m., on Tuesday, February 13, 2018.
These minutes approved on the 27th day of February 2018.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Item 4a
Prosper is a place where everyone matters.
MONTHLY FINANCIAL REPORT
as of December 31, 2017
Budgetary Basis
Prepared by
Finance Department
February 27, 2018
Item 4b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
DECEMBER 2017
Table of Contents
Dashboard Charts 1 ‐ 3
General Fund 4
Water‐Sewer Fund 5
Debt Service Fund 6
Vehicle and Equipment Replacement Fund 7
Storm Drainage Utility Fund 8
Park Dedication and Improvement Fund 9
TIRZ #1 ‐ Blue Star Fund 10
TIRZ #2 ‐ Matthews Southwest 11
Water Impact Fees Fund 12
Wastewater Impact Fees Fund 13
Thoroughfare Impact Fees Fund 14
Special Revenue Fund 15
Capital Projects Fund‐General 16
Capital Projects Fund‐Water/Sewer 17
Detail All Funds 18
Item 4b
First quarter of sales tax receipts ‐ compared to FY 2017 shows a significant increase. This is due to
the retail sales segment which increased 49% from last year. New businesses Dicks's, Lowe's and
Kroger, have greatly increased captured revenue for the Town. We also saw a substainial growth
from Amazon.com which signifies more citizens or more spending in Prosper.
$‐ $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
Total Budget
YTD Budget
YTD Actual
Building Permit Revenues
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
Town of Prosper, Texas
Sales Tax Revenue by Month
FY 14/15 FY15/16 FY 16/17 FY 17/18
1
Item 4b
$29.429
$7.357
$5.604
$25.857
$6.464
$10.524
$‐ $5 $10 $15 $20 $25 $30 $35
Total Budget
YTD Budget
YTD Actual
In Millions
General Fund Revenues and Expenditures
Revenues Expenditures
$18.561
$4.640
$3.390
$16.816
$4.204
$3.524
$‐ $2 $4 $6 $8 $10 $12 $14 $16 $18 $20
Total Budget
YTD Budget
YTD Actual
In Millions
Water‐Sewer Fund Revenues and Expenditures
Revenues Expenditures
2
Item 4b
Prosper is a place where everyone matters.
GENERAL FUND AT A GLANCE
%% Year
Passed
Resources 25.00%
Revenues 40.70%
Other Resources-Beginning Fund Balance 100.00%
Uses 25.00%
Expenditures 19.04%
Ending Fund Balance 100.00%
Resources Over (Under) Uses
UTILITY FUNDS AT A GLANCE
%% Year
Passed
Resources 25.00%
Revenues 20.87%
Other Resources-Beginning Fund Balance 100.00%
Uses 25.00%
Expenditures 18.02%
Ending Fund Balance 100.00%
Resources Over (Under) Uses
OTHER MAJOR IMPACT FEE FUNDS AT A GLANCE
%% Year
Passed
Resources 25.00%
Revenues 18.76%
Other Resources-Beginning Fund Balance 100.00%
Uses 25.00%
Expenditures 2.85%
Ending Fund Balance 100.00%
Resources Over (Under) Uses $0 $12,313,197
$21,535,729 $612,856
$3,771,102 $3,771,102
$10,598,218 $1,988,542
$14,708,613 $14,708,613
$0 $1,973,933
Category Budget YTD Actual
$19,159,210 $3,452,625
$9,233,733 $9,233,733
$17,354,743 $3,622,091
$11,038,200 $11,038,200
$0
Category Budget YTD Actual
$8,397,231$8,397,231
$5,604,062$29,428,640
$8,491,630
Category Budget YTD Actual
$25,857,091
$11,968,780
$10,524,143
$11,968,780
Town of Prosper
Monthly Financial Report FY 2017/2018
Through the Month Ended December 2017
Unaudited - Intended for Management Purposes Only
The following is a summary of the Town's financial results for operating funds. This information is
summarized from financial statements for the monthly period that ended December 2017.
1
Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%GENERAL FUNDOriginal Budget Amended Current YearCurrent YearCurrent RemainingPrior Year Change fromBudget Adjustment Budget YTD Actuals Encumbrances Budget Balance YTD Percent Note YTD Actuals Prior YearREVENUESProperty Taxes 12,203,683$ ‐$ 12,203,683$ 7,056,357$ ‐$ 5,147,326$ 58%1 6,082,515$ 16%Sales Taxes6,142,420 ‐ 6,142,420 1,464,603 ‐ 4,677,817 24%2 1,204,681 22%Franchise Fees1,105,090 ‐ 1,105,090 513 ‐ 1,104,577 0%3 1,075 ‐52%Building Permits2,747,700 ‐ 2,747,700 915,895 ‐ 1,831,805 33%596,434 54%Other License, Fees & Permits1,108,097 ‐ 1,108,097 530,586 ‐ 577,511 48%195,782 171%Charges for Services406,133 ‐ 406,133 92,740 ‐ 313,393 23%4 63,825 45%Fines & Warrants419,580 ‐ 419,580 124,535 ‐ 295,045 30%90,254 38%Intergovernmental Revenue (Grants)‐ ‐ ‐ 1,932 ‐ (1,932) ‐ Investment Income147,930 ‐ 147,930 40,658 ‐ 107,272 27%24,777 64%Transfers In896,634 ‐ 896,634 224,159 ‐ 672,476 25%272,792 ‐18%Miscellaneous 545,024 ‐ 545,024 33,021 ‐ 512,003 6%5 16,791 97%Park Fees134,800 ‐ 134,800 39,145 ‐ 95,656 29%26,760 46% Total Revenues25,857,091$ ‐$ 25,857,091$ 10,524,143$ ‐$ 15,332,948$ 41%8,575,684$ 23%EXPENDITURESAdministration5,651,869$ 5,000$ 5,656,869$ 978,157$ 331,649$ 4,347,062$ 23%918,054$ 7%Police 4,758,772 227,668 4,986,440 1,084,050 96,927 3,805,463 24%807,001 34%Fire/EMS 6,278,631 ‐ 6,278,631 1,450,100 89,935 4,738,597 25%940,189 54%Public Works 4,135,913 409,565 4,545,478 545,980 369,998 3,629,500 20%677,189 ‐19%Community Services 3,959,067 239,195 4,198,262 814,827 256,839 3,126,597 26%451,215 81%Development Services 2,666,840 3,500 2,670,340 514,732 402,961 1,752,648 34%6 557,951 ‐8%Engineering1,010,269 82,350 1,092,619 216,217 59,850 816,552 25%181,017 19% Total Expenses28,461,361$ 967,279$ 29,428,640$ 5,604,062$ 1,608,158$ 22,216,420$ 25%4,532,617$ 24%REVENUE OVER (UNDER) EXPENDITURES(2,604,270)$ (967,279)$ (3,571,549)$ 4,920,081$ 4,043,067$ Beginning Fund Balance October 1‐Unassigned/Unrestricted11,968,780$ 11,968,780$ 10,028,374$ Ending Fund Balance 8,397,231$ 16,888,861$ 14,071,441$ Notes1 Property taxes are billed in October and the majority of collections occur December through February.2 Sales tax is still coming in strong every month.3Franchise use fees are collected quarterly and annually. The first quarterly payment will be received in January.4 Charges for services are in line as some receipts are paid annually.5 Miscellaneous revenue are for receipts of funds that are not classified to a specific area. Finance is not concerned with the receipts received to date.6 Development Services has encumbered funds for professional services and contracted services allotted for the entire year.4Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%WATER‐SEWER FUNDOriginal Budget Amended Current YearCurrent YearCurrent RemainingPrior YearChange fromBudget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD PercentNote YTD Actual Prior YearREVENUESWater Charges for Services10,250,224$ 47,489$ 10,297,713$ 2,072,240$ ‐$ 8,225,473$ 20%1 1,600,854$ 29%Sewer Charges for Services4,970,539 ‐ 4,970,539 1,068,894 ‐ 3,901,645 22%1834,211 28%Sanitation Charges for Services1,149,760 ‐ 1,149,760 266,753 ‐ 883,007 23%1 312,385 ‐15%License, Fees & Permits 108,706 ‐ 108,706 28,869 ‐ 79,837 27%24,973 16%Water Penalties1,850 ‐ 1,850 275 ‐ 1,575 15%1 300 ‐8%Utility Billing Penalties 99,225 ‐ 99,225 30,132 ‐ 69,093 30%28,957 4%Investment Income 71,421 ‐ 71,421 22,622 ‐ 48,799 32%16,307 39%Other117,178 ‐ 117,178 34,085 ‐ 83,093 29%32,752 4% Total Revenues 16,768,903$ 47,489$ 16,816,392$ 3,523,870$ ‐$ 13,292,522$ 21%2,850,739$ 24%EXPENDITURESAdministration 3,993,280$ 4,353$ 3,997,633$ 357,507$ 1,314$ 3,638,812$ 9%659,712$ ‐46%Debt Service 2,973,872 ‐ 2,973,872 ‐ 2,973,872 ‐ 100%2‐ Water Purchases 4,153,586 47,489 4,201,075 1,050,263 ‐ 3,150,812$ 25%849,997 Public Works 6,895,211 492,847 7,388,058 1,982,192 265,018 5,140,848 30%3 1,191,145 66% Total Expenses 18,015,949$ 544,689$ 18,560,638$ 3,389,962$ 3,240,204$ 11,930,472$ 36%2,700,854$ 26%REVENUE OVER (UNDER) EXPENDITURES (1,247,046)$ (497,200)$ (1,744,246)$ 133,908$ 149,885$ Beginning Working Capital October 1 10,943,634 10,943,634 9,110,072 Ending Working Capital 9,199,388$ 11,077,542$ 9,259,957$ Notes1Water, Sewer and Sanitation charges are in line for the three months of billing. Rate increases are reflected.2Debt service is encumbered for the entire budget. Principal and interest payments are paid in January and August.3 Public Works has purchased or encumbered capital projects budgeted for the year along with annual contracts.Average MonthlyAverage CumulativeOctober10.0% 10.0%Dec‐17 Dec‐16Growth % November 7.7% 17.7%WATER SEWER WATER SEWER Change December 5.1% 22.8%# of Accts Residential6,938 6,267 6,178 5,521 12.87% January 4.4% 27.2%# of Accts Commercial292 214 234 153 30.75% February4.6%31.8%Consumption‐Residential63,131,650 43,115,823 47,514,75032,540,895 32.72%March4.7%36.5%Consumption‐Commercial7,670,310 3,848,6607,883,8802,633,6209.52%April6.6%43.1%Average Residential Water Consumption9,0997,69118.31%May7.1%50.2%Billed ($) Residential$412,797.04$299,045.67June8.4%58.6%Billed ($) Commercial$63,981.40$62,329.40July12.0% 70.6% Total Billed ($) $476,778.44 $364,651.11 $361,375.07$266,479.7134.02%August15.0% 85.6%September14.4% 100.0%rate change reflected in November billing5Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%DEBT SERVICE FUNDOriginal Budget Amended Current Year Current Year Current RemainingPrior YearChange fromBudget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD ActualPrior YearREVENUESProperty Taxes‐Delinquent141,463$ ‐$ 141,463$ 5,275$ ‐$ 136,188$ 4%1 28,061$ ‐81%Property Taxes‐Current 4,810,042 ‐ 4,810,042 2,922,525 ‐ 1,887,517 61%1 2,497,650 17%Taxes‐Penalties35,520 ‐ 35,520 1,850 ‐ 33,670 5%1 6,409 ‐71%Interest Income 36,000 ‐ 36,000 10,493 ‐ 25,507 29%4,115 155%Total Revenues 5,023,025$ ‐$ 5,023,025$ 2,940,142$ ‐$ 2,082,883$ 59%2,536,236$ 16%EXPENDITURESProfessional Services8,400$ ‐$ 8,400$ ‐$ ‐$ 8,400$ ‐$ 2008 CO Bond Payment 558,000 ‐ 558,000 ‐ 558,000 ‐ 100%2‐ 2010 Tax Note Payment ‐ ‐ ‐ ‐ ‐ ‐ ‐ 2011 Refunding Bond Payment 117,000 ‐ 117,000 ‐ 117,000 ‐ 100%2‐ 2012 GO Bond Payment 175,000 ‐ 175,000 ‐ 175,000 ‐ 100%2‐ 2013 GO Refunding Bond 155,000 ‐ 155,000 ‐ 155,000 ‐ 100%2‐ Bond Administrative Fees 7,650 ‐ 7,650 800 ‐ 6,850 10%1,600 ‐50%2014 GO Bond Payment 255,000 ‐ 255,000 ‐ 255,000 ‐ 100%2‐ 2015 GO Bond Payment 170,000 ‐ 170,000 ‐ 170,000 ‐ 100%2‐ 2015 CO Bond Payment 60,000 ‐ 60,000 ‐ 60,000 ‐ 100%2‐ 2016 GO Debt Payment 374,100 ‐ 374,100 ‐ 374,100 ‐ 100%2‐ 2016 CO Debt Payment115,000 ‐ 115,000 ‐ 115,000 ‐ 100%2‐ 2017 CO Debt Payment575,000 ‐ 575,000 ‐ 575,000 ‐ 100%2‐ Bond Interest Expense2,148,158 ‐ 2,148,158 ‐ 2,148,158 ‐ 100%2‐ Total Expenditures4,718,308$ ‐$ 4,718,308$ 800$ 4,702,258$ 15,250$ 100%1,600$ 200%REVENUE OVER (UNDER) EXPENDITURES304,717$ ‐$ 304,717$ 2,939,342$ 2,534,636$ Beginning Fund Balance October 12,147,440 2,147,440 1,841,724 Ending Fund Balance Current Month2,452,157$ 5,086,782$ 4,376,360$ Notes12 Debt service is encumbered for the entire year. Principal and interest are paid in January and August.Property taxes are billed in October and the majority of collections occur December through February.6Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%VEHICLE AND EQUIPMENT REPLACEMENT FUNDOriginal Budget Amended Current YearCurrent YearCurrent RemainingPrior Year Change fromBudget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior YearREVENUESCharges for Services ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 125,195$ ‐100%Other Reimbursements20,000 ‐ 20,000 ‐ ‐ 20,000 0%1‐ Interest Income 15,000 ‐ 15,000 5,219 ‐ 9,781 35%3,922 Transfers In1,069,091 ‐ 1,069,091 266,119 ‐ 802,972 25%‐ Total Revenue1,104,091$ ‐$ 1,104,091$ 271,338$ ‐$ 832,753$ 25%129,117$ 110%EXPENDITURESVehicle Replacement335,433$ ‐$ 335,433$ 14,570$ 252,388$ 68,475$ 80%278,176$ Equipment Replacement48,800 ‐ 48,800 9,425 ‐ 39,375 0%‐ Technology Replacement94,700 ‐ 94,700 67,773 11,815 15,112 84%2‐ Total Expenditures478,933$ ‐$ 478,933$ 91,768$ 264,203$ 122,962$ 74%78,176$ REVENUE OVER (UNDER) EXPENDITURES625,158$ ‐$ 625,158$ 179,571$ 50,941$ Beginning Fund Balance October 11,677,754 1,916,776 1,677,754 Ending Fund Balance Current Month2,302,912$ 2,096,347$ 1,728,695$ Notes1 Auction revenues and insurance reimbursements are placed in the Other Reimbursements accountas they occur. 2Funds have been encumbered for this year's replacement vehicles and technology.7Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%STORM DRAINAGE UTILITY FUNDOriginal Budget Amended Current YearCurrent YearCurrent RemainingPrior Year Change fromBudget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior YearREVENUES 45‐4Storm Drainage Utility Fee528,351$ ‐$ 528,351$ 96,546$ ‐$ 431,805$ 18%168,333$ 41% 45‐4Interest Income10,000 ‐ 10,000 1,675 ‐ 8,325 17%22,156 ‐22%Other Revenue‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Revenue538,351$ ‐$ 538,351$ 98,221$ ‐$ 440,130$ 18%70,489$ 39%EXPENDITURESPersonnel Services 150,649$ ‐$ 150,649$ 24,905$ ‐$ 125,744$ 17%32,564$ ‐24%Debt Service291,545 ‐ 291,545 ‐ 291,545 ‐ 100%3‐ 45‐7Operating Expenditures20,700 4,250 24,950 4,901 ‐ 20,049 20%5,313 ‐8%Transfers Out131,428 ‐ 131,428 32,857 ‐ 98,571 25%4,592 616% Total Expenses594,322$ 4,250$ 598,572$ 62,663$ 291,545$ 244,364$ 59%37,877$ 65%REVENUE OVER (UNDER) EXPENDITURES(55,971)$ (4,250)$ (60,221)$ 35,558$ 32,613$ Beginning Working Capital October 194,566 94,566 167,585 Ending Working Capital Current Month34,345$ 130,124$ 200,198$ Note1Storm drainage fees are in line for billing. Rate increases are reflected.23 Debt service is encumbered for the entire budget. Principal and interest payments are paid in January and AugustInterest income is recorded when received. The Town has unrealized gain on interest. Budget projections are higher than actuals.8Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%PARK DEDICATION AND IMPROVEMENT FUNDSOriginal Budget Amended Current YearCurrent YearCurrent RemainingPrior Year Change fromBudget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior YearREVENUES 60‐4Park Dedication‐Fees 370,718$ ‐$ 370,718$ ‐$ ‐$ 370,718$ 0%76,039$ ‐100% 60‐4Park Improvements 1,298,000 ‐ 1,298,000 ‐ ‐ 1,298,000 0%29,330 ‐100%Contributions/Grants‐ ‐ ‐ ‐ ‐ ‐ 3 ‐ 60‐4Interest‐Park Dedication 10,000 ‐ 10,000 5,965 ‐ 4,035 60%1,940 207% 60‐4Interest‐Park Improvements 8,000 ‐ 8,000 4,617 ‐ 3,383 58%1,828 153% Total Revenue1,686,718$ ‐$ 1,686,718$ 10,582$ ‐$ 1,676,136$ 1%109,137$ ‐90%EXPENDITURES 60‐5Miscellaneous Expense‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Professional Services‐Park Ded‐ ‐ ‐ ‐ ‐ ‐ ‐ 60‐5Professional Services‐Park Imp‐ ‐ ‐ ‐ ‐ ‐ ‐ Developer Reimbursement‐Park Imp ‐ ‐ ‐ ‐ ‐ ‐ ‐ 60‐6Capital Exp‐Park Imp570,000 803,985 1,373,985 385 871,349 502,250 63%1 102,925 60‐6Capital Exp‐Park Ded1,160,000 440,658 1,600,658 6,700 453,308 1,140,650 29%2‐ Transfers Out ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses1,730,000$ 1,244,642$ 2,974,642$ 7,085$ 1,324,657$ 1,642,900$ 45%102,925$ ‐93%REVENUE OVER (UNDER) EXPENDITURES(43,282)$ (1,244,642)$ (1,287,924)$ 3,497$ 6,212$ Beginning Fund Balance October 13,691,797 3,691,797 2,148,564 Ending Fund Balance Current Month2,403,873$ 3,695,294$ 2,154,776$ Notes1 Frontier Park North Field Improvements ‐ design and CMAR services and encumbrance for contract. 2 Frontier Park North Field Improvements ‐ CMAR services and encumbrance for contract. 3FY 2016‐2017 Town of Prosper received the following grant funds:Grant proceeds from Texas Parks & Wildlife $413,325 for Frontier Park North project.Grant proceeds from Collin County $167,802 for Frontier Park North project.9Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%TIRZ #1 ‐ BLUE STAROriginal Budget Amended Current Year Current Remaining Prior Year Change fromBudget Adjustment BudgetYTD Actual Budget Balance YTD PercentNoteYTD Actual Prior YearREVENUESImpact Fee Revenue:Water Impact Fees19,105$ ‐$ 19,105$ ‐$ 19,105$ 0%‐$ Wastewater Impact Fees14,110 ‐ 14,110 ‐ 14,110$ 0%‐ East Thoroughfare Impact Fees 332,938 ‐ 332,938 ‐ 332,938$ 0%‐ Property Taxes ‐ Town (Current) 212,036 ‐ 212,036 ‐ 212,036$ 0%‐ Property Taxes ‐ Town (Rollback) ‐ ‐ ‐ ‐ ‐$ ‐ Property Taxes ‐ County (Current) 84,975 ‐ 84,975 ‐ 84,975$ 0%‐ Sales Taxes ‐ Town 365,000 ‐ 365,000 15,656 349,344$ 4%‐ Sales Taxes ‐ EDC 203,792 ‐ 203,792 13,112 190,680$ 6%‐ Investment Income 20,000 ‐ 20,000 541 19,459$ 3%‐ Other Revenue‐ ‐ ‐ ‐ ‐$ Total Revenue1,251,956$ ‐$ 1,251,956$ 29,310$ 1,222,646$ 2%‐$ EXPENDITURESProfessional Services ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Developer Rebate 1,245,915 ‐ 1,245,915 ‐ 1,245,915 0%‐ Transfers Out ‐ ‐ ‐ ‐ ‐ Total Expenses 1,245,915$ ‐$ 1,245,915$ ‐$ 1,245,915$ 0%‐$ REVENUE OVER (UNDER) EXPENDITURES 6,041$ 29,310$ ‐$ Beginning Fund Balance October 1187,499 187,499 (7,500) Ending Fund Balance Current Month193,540$ 216,809$ (7,500)$ NoteBreakout of Rollback Taxes for all receiving entities:This was reported and collected in Tax Roll 2016Collin CountyCollin CollegeProsper ISD Town of ProsperTotal Annual2010 26,367.03 9,481.15 179,076.09 57,128.58 245,685.82 2011 25,008.06 8,992.48 174,014.48 54,184.15 237,191.11 2012 23,633.32 8,498.06 164,448.53 51,205.53 224,152.12 2013 21,708.96 7,645.48 152,648.25 47,531.19 207,824.92 2014 25,225.28 8,797.72 179,260.51 55,817.65 243,875.88 Total By Entity121,942.65 43,414.89 849,447.86 265,867.10 1,158,729.85 10Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%TIRZ #2 ‐ MATTHEWS SOUTHWESTOriginal Budget Amended Current YearPrior Year Change fromBudget Adjustment BudgetYTD Actual YTD Percent Note YTD Actual Prior YearREVENUESImpact Fee Revenue:West Thoroughfare Impact Fees206,190$ ‐$ 206,190$ ‐$ 0%‐$ Property Taxes ‐ Town (Current)‐ ‐ ‐ ‐ ‐ Property Taxes ‐ Town (Rollback)‐ ‐ ‐ ‐ ‐ Property Taxes ‐ County (Current)‐ ‐ ‐ ‐ ‐ Investment Income‐ ‐ ‐ 73 ‐ Total Revenue206,190$ ‐$ 206,190$ 73$ 0%‐$ EXPENDITURESProfessional Services‐$ ‐$ ‐$ ‐$ ‐$ Developer Rebate206,978 ‐ 206,978 ‐ 0%‐ Transfers Out‐ ‐ ‐ ‐ ‐ Total Expenditures206,978$ ‐$ 206,978$ ‐$ 0%‐$ REVENUE OVER (UNDER) EXPENDITURES(788)$ 73$ ‐$ Beginning Fund Balance October 125,477 25,477 ‐ Ending Fund Balance Current Month24,689$ 25,550$ ‐$ 11Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%WATER IMPACT FEES FUNDCurrent Year Current Year Current YearProjectProject Original Budget Amended Current Year Current Year Current Remaining Prior Years BudgetSTATUS OF Budget Budget Adjustment BudgetActual Encumbrances Budget Balance Expenditure BalancePROJECTREVENUESImpact Fees Water3,584,000$ ‐$ 3,584,000$ 856,247$ Interest ‐ Water40,000 ‐ 40,000 13,060 Total Revenues3,624,000$ ‐$ 3,624,000$ 869,307$ EXPENDITURESDeveloper ReimbursementsTVG Westside Utility Developer Reimb975,000$ 975,000$ ‐$ 975,000$ 74,100 ‐$ 900,900$ 900,900$ Parks at Legacy Developer Reimb 25,000 25,000 ‐ 25,000 ‐ 25,000 25,000 Prosper Partners Developer Reimb 129,750 129,750 ‐ 129,750 ‐ ‐ 129,750 129,750 PISD High School Developer Reimb 89,525 89,525 ‐ 89,525 ‐ ‐ 89,525 89,525 Prosper Lakes Developer Reimb 97,500 97,500 ‐ 97,500 ‐ ‐ 97,500 97,500 Star Trail Developer Reimb 292,500 292,500 ‐ 292,500 292,500 292,500 TVG Windsong Developer Reimb 100,000 100,000 ‐ 100,000 ‐ 100,000 100,000 Total Developer Reimbursements 1,709,275$ 1,709,275$ ‐$ 1,709,275$ 74,100$ ‐$ 1,635,175$ ‐$ 1,635,175$ Capital ExpendituresImpact Fee Study 67,473$ 9,637$ ‐$ 9,637$ ‐$ ‐$ 9,637$ 57,836$ 9,637$ Prosper Trail EST 4,403,300 1,044,171 ‐ 1,044,171 40,500 70,200 933,471 3,248,429 1,044,171 Construction completeLower Pressure Plane Pump Station Design 127,081 ‐ ‐ ‐ ‐ ‐ ‐ 138,416 (11,335) County Line Elevated Storage 565,700 240,450 280,889 521,339 37,612 243,277 240,450 44,361 240,450 Design 50% complete ‐ construction start date: Summer 201824" WL Connector County Line EST3,029,850 2,232,850 ‐ 2,232,850 70,187 537,437 1,435,850 189,376 2,232,850 Design 50% complete ‐ construction start date: Summer 2018Custer Road Pump Station Expansion134,100 134,100 ‐ 134,100 7,674 92,502 33,924 37,124 (3,200) Design 50% complete ‐ construction start date: Winter 201842" Lovers Lane Transmission Line925,590 33,118 4,346 37,464 ‐ 4,346 33,118 892,472 28,772 Construction completeLower Pressure Plane Easements1,487,150 1,487,150 ‐ 1,487,150 ‐ ‐ 1,487,150 ‐ 1,487,150 Total Projects11,629,594$ 5,747,350$ 382,210$ 6,129,561$ 155,973$ 947,761$ 5,025,826$ 4,608,014$ 5,917,846$ Total Expenditures13,338,869$ 7,456,625$ 382,210$ 7,838,836$ 230,073$ 947,761$ 6,661,001$ 4,608,014$ 7,553,021$ REVENUE OVER (UNDER) EXPENDITURES(4,214,836)$ 639,234$ Beginning Fund Balance October 14,018,070 4,018,070 Ending Fund Balance Current Month(196,766)$ 4,657,304$ 12Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%WASTEWATER IMPACT FEES FUNDCurrent Year Current Year Current YearProjectProject Original Budget Amended Current Year Current Year Current Remaining Prior Years BudgetSTATUS OF Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure BalancePROJECTREVENUESImpact Fees Wastewater 600,000$ ‐$ 600,000$ 145,768$ Interest ‐ Wastewater 10,000 ‐ 10,000 3,303 Upper Trinity Equity Fee ‐ ‐ ‐ 56,000 Total Revenues 610,000$ ‐$ 610,000$ 205,071$ EXPENDITURESDeveloper ReimbursementsLaCima Developer Reimb 10,000$ 10,000$ ‐$ 10,000$ ‐$ ‐$ 10,000$ ‐$ 10,000$ TVG Westside Utility Developer Reimb 170,750 170,750 ‐ 170,750 ‐ ‐ 170,750 ‐ 170,750 Prosper Partners Utility Developer Reimb 34,150 34,150 ‐ 34,150 ‐ ‐ 34,150 ‐ 34,150 Frontier Estates Developer Reimb 51,225 51,225 ‐ 51,225 ‐ ‐ 51,225 ‐ 51,225 Brookhollow Developer Reimb 5,000 5,000 ‐ 5,000 ‐ 5,000 ‐ 5,000 TVG Windsong Developer Reimb 68,300 68,300 ‐ 68,300 ‐ ‐ 68,300 ‐ 68,300 All Storage Developer Reimb 15,000 15,000 15,000 Total Developer Reimbursements 354,425$ 354,425$ ‐$ 354,425$ ‐$ ‐$ 339,425$ ‐$ 339,425$ Capital ExpendituresPublic Works Interceptor1,045,000 227,598 85,672 227,598 72,892 12,781 141,926 817,402 141,926 Construction completeTotal Projects1,045,000$ 227,598$ 85,672$ 227,598$ 72,892$ 12,781$ 141,926$ 817,402$ 141,926$ Total Expenditures1,399,425$ 582,023$ 85,672$ 582,023$ 72,892$ 12,781$ 481,351$ 817,402$ 481,351$ REVENUE OVER (UNDER) EXPENDITURES27,977$ 132,180$ Beginning Fund Balance October 11,067,434 1,067,434 Ending Fund Balance Current Month1,095,411$ 1,199,614$ 13Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%THOROUGHFARE IMPACT FEES FUNDCurrent YearCurrent YearCurrent YearProjectProject Original Budget Amended Current YearCurrent YearCurrent Remaining Prior Years BudgetSTATUS OF Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure BalancePROJECTREVENUES East Thoroughfare Impact Fees 2,785,000$ ‐$ 2,785,000$ 494,595$ West Thoroughfare Impact Fees1,850,000 ‐ 1,850,000 391,703 Interest‐East Thoroughfare Impact Fees35,000 ‐ 35,000 14,947 Interest‐West Thoroughfare Impact Fees 7,500 ‐ 7,500 2,337 Total Revenues4,677,500$ ‐$ 4,677,500$ 903,581$ EXPENDITURESEastImpact Fee Study17,322$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 14,849$ 2,473$ Impact Fee Reimbursement Lakes of LaCima 300,000 ‐ ‐ ‐ ‐ ‐ ‐ 199,029 100,971 Frontier Pkwy BNSF Overpass3,680,000 3,680,000 ‐ 3,680,000 ‐ ‐ 3,680,000 ‐ 3,680,000 Planning stage‐all parties agreed to shared contributionProsper Trail (Kroger ‐ Coit) 3,305,000 3,000,000 ‐ 3,000,000 59,061 ‐ 2,940,939 290,316 2,955,624 Design 99% complete‐construction start Winter 2018Prosper Trail (Coit ‐ Custer)610,000 ‐ 426,582 426,582 43,105 340,373 43,105 226,522 ‐ Design 30% complete‐field survey 100% completeCoit Road (First ‐ Frontier)689,900 ‐ 350,156 350,156 94,867 255,289 ‐ 339,744 ‐ Design 60% completeFirst St. DNT‐Coleman‐EAST585,000 193,805 ‐ 193,805 (241) ‐ 194,046 391,195 194,047 Design 70% completeFM2478 ROW (US380‐FM1461)80,000 80,000 ‐ 80,000 80,000 ‐ ‐ ‐ ‐ Agreement with TxDOTTotal East9,277,322$ 6,953,805$ 776,738$ 7,730,543$ 276,791$ 595,662$ 6,858,090$ 1,461,655$ 6,943,214$ WestImpact Fee Study17,322 2,473$ ‐$ 2,473$ ‐$ ‐$ 2,473$ 14,849$ 2,473$ TVG Developer Reimb 1,000,000 ‐ 1,000,000 1,000,000 ‐ ‐ 1,000,000 ‐ 1,000,000 Parks at Legacy Developer Reimb 250,000 ‐ 250,000 250,000 ‐ ‐ 250,000 ‐ 250,000 Star Trail Developer Reimb 400,000 400,000 400,000 ‐ ‐ 400,000 ‐ 400,000 275,000 198,040 75,000 273,040 ‐ 249,686 23,354 1,960 23,354 First St. DNT‐Coleman‐EAST465,672 125,072 ‐ 125,072 26,016 ‐ 99,057 340,600$ 99,057 Design 70% completeTeel Parkway ‐ DCFWSD#10300,000300,000 ‐ 300,000 ‐ ‐ 300,000 ‐ 300,000 Total West2,632,994$ 2,275,585$ 1,325,000$ 2,275,585$ 26,016$ 249,686$ 1,999,884$ 357,409$ 1,999,884$ Total Expenditures11,910,316$ 9,229,390$ 2,101,738$ 10,006,128$ 302,807$ 845,348$ 8,857,974$ 1,819,064$ 8,943,098$ REVENUE OVER (UNDER) EXPENDITURES(5,328,628)$ 600,775$ Beginning Fund Balance October 15,797,212 5,797,212 Ending Fund Balance Current Month468,584$ 6,397,987$ Cook Lane (First ‐ End)14Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017Expected Year to Date Percent 25%SPECIAL REVENUE FUNDSOriginal Budget Amended Current Year Current Year Current RemainingPrior Year Change fromBudget Adjustment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Obligated Prior YearREVENUESPolice Donation Revenue 15,000$ ‐$ 15,000$ 3,445$ ‐$ 11,555$ 23%4,421$ ‐22%Police Grant ‐ ‐ ‐ ‐ ‐ ‐ ‐ Fire Donation Revenue 14,000 ‐ 14,000 3,337 ‐ 10,663 24%3,481 ‐4%Child Safety Revenue 5,000 ‐ 5,000 341 ‐ 4,659 7%370 Court Security Revenue 7,700 ‐ 7,700 2,364 ‐ 5,336 31%‐ Court Technology Revenue 10,395 ‐ 10,395 3,152 ‐ 7,243 30%‐ LEOSE Revenue 2,000 ‐ 2,000 ‐ ‐ 2,000 ‐ Library Grant ‐ ‐ ‐ ‐ ‐ ‐ ‐ Interest Income 2,765 ‐ 2,765 929 ‐ 1,836 34%‐ Tree Mitigation Revenue ‐ ‐ ‐ 27,475 ‐ (27,475) ‐ Cash Seizure/Forfeiture‐ ‐ ‐ ‐ ‐ ‐ ‐ Donations ‐ ITTCC 1,000 ‐ 1,000 ‐ ‐ 1,000 ‐ Transfer In ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Revenue 57,860$ ‐$ 57,860$ 41,042$ ‐$ 16,818$ 71%8,272$ 396%LEOSE Expenditure ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Court Technology Expense ‐ ‐ ‐ ‐ ‐ ‐ ‐ Court Security Expense 10,099 ‐ 10,099 1,770 ‐ 8,329 18%‐ Police Donation Expense 10,000 ‐ 10,000 300 ‐ 9,700 3%3,750 Fire Donation Expense 5,000 36,618 41,618 30,230 ‐ 11,388 ‐ Child Safety Expense 5,000 ‐ 5,000 1,054 ‐ 3,946 21%‐ Tree Mitigation Expense 10,000 ‐ 10,000 ‐ ‐ 10,000 0%‐ Library Grant Expense ‐ ‐ ‐ ‐ ‐ ‐ ‐ Police Seizure Expense5,000 ‐ 5,000 400 3,000 1,600 68%92 Total Expenses45,099$ 36,618$ 81,717$ 33,755$ 3,000$ 44,962$ 41%3,842$ REVENUE OVER (UNDER) EXPENDITURES12,761$ (36,618)$ (23,857)$ 7,287$ 4,430$ Beginning Fund Balance October 1275,202$ 275,202$ 1,143,867$ Ending Fund Balance Current Month251,345$ 282,489$ 1,148,297$ 15Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017CAPITAL PROJECTS FUND‐GENERALCurrent Year Current Year Current YearProjectProject Original Budget Amended Current Year Current Year Current Remaining Prior Years BudgetSTATUS OF Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure BalancePROJECTREVENUESGrants‐$ ‐$ ‐$ ‐$ Contributions/Interlocal Revenue ‐ ‐ ‐ ‐ Bond Proceeds 18,535,000 ‐ 18,535,000 ‐ Interest 125,000 ‐ 125,000 23,835 Interest‐2004 Bond 2,000 ‐ 2,000 556 Interest‐2006 Bond 1,600 ‐ 1,600 813 Interest‐2008 Bond 1,000 ‐ 1,000 221 Interest‐2012 GO Bond 1,000 ‐ 1,000 294 Interest‐2015 Bond 25,000 ‐ 25,000 6,077 Interest‐2016 Bond 20,000 ‐ 20,000 3,367 Interest‐2017 Bond 25,000 25,000 4,989 Transfers In‐Bond Proceeds & Impact Fee Funds 920,000 ‐ 920,000 2,132,926 Total Revenues19,655,600$ ‐$ 19,655,600$ 2,173,078$ EXPENDITURESDowntown Enhancements 1,850,000 1,702,400 411,959 2,114,359 4,000 17,000 2,093,359 126,600 1,702,400 Design 95% complete‐construction start date: Winter 2018West Prosper Roads 12,781,000 4,886,842 4,886,842 4,909 4,884,383 (2,450) 7,644,159 247,550 Phase 1‐Construction complete‐ ‐ Phase 2‐design 97% complete; construction start date: Summar 2018Phase 3‐design 90% complete; construction start date: Fall 2018Prosper Trail (Kroger to Coit)975,000 702,022 ‐ 702,022 53,829 20,415 627,778 272,978 627,778 Design 99% complete‐construction start date: Winter 2018First Street (DNT to Coleman)1,076,000 361,212 133,461 361,212 12,250 133,461 215,501 571,177 359,112 Design 70% completeOld Town Streets 2015 (Broadway,Fifth, McKinley)1,000,000 1,000,000 ‐ 1,000,000 35,200 119,800 845,000 ‐ 845,000 Design survey, preliminary plans 20% complete and survey 90% completeMain Street (First ‐ Broadway) 625,000 150 442,067 442,217 26,132 389,427 26,658 182,783 36 Construction 31% completeEighth Street (Church‐PISD) 260,000 260,000 ‐ 260,000 ‐ ‐ 260,000 ‐ 260,000 Project moved to 2020‐2025Church Street (First‐PISD) 750,000 ‐ ‐ ‐ ‐ ‐ ‐ 684,360 65,640 Project completeField Street (First‐Broadway) 250,000 250,000 ‐ 250,000 ‐ ‐ 250,000 ‐ 250,000 Project moved to 2020‐2025Parvin Road (Good Hope‐FM1385) 270,000 270,000 ‐ 270,000 ‐ ‐ 270,000 ‐ 270,000 Project moved to 2020‐2025Pasewark (Preston‐Hickory) 400,000 400,000 ‐ 400,000 ‐ ‐ 400,000 ‐ 400,000 Project moved to 2020‐2025Parvin (Broadway‐Eighth) 515,000 126,021 (117,001) 9,020 9,020 ‐ ‐ 379,960 126,021 Construction complete‐remaining funds moved to Downtown EnhancementsSixth Street (Coleman‐Church)430,000 177,702 (54,277) 123,426 123,426 ‐ ‐ 128,873 177,702 Construction complete‐remaining funds moved to Downtown EnhancementsThird Street (Church‐Lane)320,000 87,236 137,929 225,165 225,165 ‐ ‐ 7,600 87,236 Construction complete‐remaining funds moved to Downtown EnhancementsTown Hall Infrastructure Improvements1,337,550 206,607 703,672 910,279 185,965 502,907 221,407 615,628 33,050 Construction 68% completeWindsong Ranch, Phase I (Acacia Parkway)1,022,782 1,022,782 ‐ 1,022,782 1,137 848,660 172,985 3,769 169,216 Reytech scheduled to start Jan. 2018. Anticipated completion: Summer 2018Windsong Ranch, Phase 2 1,630,000 ‐ 1,630,000 1,630,000 309,929 610,026 710,045 ‐ 710,045 Injection stablization started 12/3. Anticipated completion: Winter 2018Fithth Street (Coleman ‐ Church)375,000 375,000 ‐ 375,000 ‐ ‐ 375,000 ‐ 375,000 Third Street (Main ‐ Coleman)250,000 250,000 ‐ 250,000 ‐ ‐ 250,000 ‐ 250,000 Total Street Projects26,117,332$ 7,191,132$ 8,174,652$ 15,232,322$ 990,961$ 7,526,079$ 6,715,282$ 10,617,885$ 6,955,785$ Decorative Monument Street Signs150,000 34,514 ‐ 34,514 ‐ ‐ 34,514 115,486 34,514 Construction 95% completeCoit Rd & Prosper Trail ‐ traffic signal220,000 220,000 ‐ 220,000 ‐ 214,490 5,510 ‐ 5,510 Construction 95% completeTotal Traffic Projects370,000$ 254,514$ ‐$ 254,514$ ‐$ 214,490$ 40,024$ 115,486$ 40,024$ Frontier Park ‐ North Field Improvements10,684,705$ 495,090$ 2,404,301$ 2,899,391$ 1,934,506$ 469,795$ 495,090$ 7,161,424$ 1,118,980$ Construction 80% completeTotal Park Projects10,684,705$ 495,090$ 2,404,301$ 2,899,391$ 1,934,506$ 469,795$ 495,090$ 7,161,424$ 1,118,980$ Town Hall Professional Services2,241,540 200,000 161,575 361,575 78,755 78,126 204,695 2,095,680 (11,021) Town Hall Multipurpose Facility19,989,691 385,500 9,124,285 9,509,785 2,108,850 7,015,435 385,500 10,479,906 385,500 Construction 65% completeTown Hall ‐ FF&E1,362,000 1,362,000 ‐ 1,362,000 214,201 208,572 939,227 2,335 936,892 Library furniture approved Jan 2018; Admin FF&E to Council Feb 13, 2018Windsong FS Apparatus1,078,000 ‐ 281,089 281,089 262,982 ‐ 18,107 804,082 10,936 completePublic Safety Complex, Phase 11,000,000 1,000,000 ‐ 1,000,000 ‐ ‐ 1,000,000 ‐ 1,000,000 Parks and Public Works Complex900,000 900,000 ‐ 900,000 ‐ ‐ 900,000 ‐ 900,000 Total Facility Projects26,571,231$ 3,847,500$ 9,566,949$ 13,414,449$ 2,664,787$ 7,302,132$ 3,447,529$ 13,382,003$ 3,222,308$ Transfer Out ‐ GF‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Total Expenditures63,743,268$ 11,788,236$ 20,145,901$ 31,800,676$ 5,590,254$ 15,512,496$ 10,697,925$ 31,276,798$ 11,337,097$ REVENUE OVER (UNDER) EXPENDITURES(12,145,076)$ (3,417,177)$ Beginning Fund Balance October 119,960,246 19,960,246 Ending Fund Balance Current Month7,815,170$ 16,543,070$ 16Item 4b
TOWN OF PROSPER, TEXASMONTHLY FINANCIAL REPORTDecember 31, 2017CAPITAL PROJECTS FUND‐WATER/SEWERCurrent YearCurrent YearCurrent YearProjectProject Original Budget Amended Current YearCurrent YearCurrent Remaining Prior Year BudgetSTATUS OF Budget Budget Adjustment Budget Actual Encumbrances Budget Balance Expenditure BalancePROJECTREVENUESInterest Income 30,000$ ‐$ 30,000$ 5,383$ Interest‐2016 Bond3,500 3,500 1,292 Interest‐2017 Bond4,000 4,000 2,257 Bond Proceeds11,150,000 ‐ 11,150,000 ‐ Transfers In‐ ‐ ‐ 292,831 Total Revenues11,187,500$ ‐$ 11,187,500$ 301,763$ EXPENDITURESPRV's at BNSF Railroad 582,000$ 434,215$ ‐$ 434,215$ ‐$ ‐$ 434,215$ 147,785$ 434,215$ Pre‐ConstructionLower Pressure Plane Pump Station Design1,435,100 1,325,503 ‐ 1,325,503 ‐ 39,286 1,286,217 109,597 1,286,217 Construction complete for Lovers Lane; design 50% completeProsper Trail EST Construction517,300 25,981 9,650 35,631 ‐ 9,650 25,981 481,669 25,981 Construction complete FishTrap EST (South)5,415,000 5,415,000 ‐ 5,415,000 ‐ ‐ 5,415,000 ‐ 5,415,000 Water Supply Line Phase 1 9,694,479 9,694,479 ‐ 9,694,479 ‐ ‐ 9,694,479 ‐ 9,694,479 Design 50% complete; construction Summer 2018Water Supply Line Phase 1 Easement Costs1,941,500 1,941,500 ‐ 1,941,500 ‐ ‐ 1,941,500 ‐ 1,941,500 Design 50% complete; construction Summer 2018Total Water Projects19,585,379$ 18,836,678$ 9,650$ 18,846,328$ ‐$ 48,936$ 18,797,392$ 739,050$ 18,797,393$ Old Town Drainage500,000 448,800 12,460 461,260 ‐ 12,460 448,800 38,740 448,800 Design 30% complete‐construction start date: Summer 2018Coleman Rd Drainage 300,000 279,150 3,350 282,500 ‐ 3,350 279,150 17,500 279,150 Old Town Land Drainage Land Acq 925,000 285,654 185,000 470,654 454,103 10,000 6,551 79,297 381,601 Old Town Drainage Broadway Design & Construction575,000 200,000 (175,000) 25,000 ‐ ‐ 25,000 ‐ 575,000 Old Town Drainage Trunk Main 600,000 ‐ (64,983) 1,235 ‐ 1,235 ‐ 598,765 ‐ Construction completeOld Town Drainage‐First and Main800,000 118,985 153,820 272,805 140,000 13,820 118,985 441,177 205,003 Amberwood Farms Drainage32,000 32,000 ‐ 32,000 ‐ ‐ 32,000 ‐ 32,000 Project on holdOld Town Drainage Fifth Street Trunk Main400,000 400,000 ‐ 400,000 ‐ ‐ 400,000 ‐ 400,000 Total Drainage Projects4,132,000$ 1,764,589$ 114,647$ 1,945,454$ 594,103$ 40,865$ 1,310,486$ 1,175,478$ 2,321,554$ Total Expenses23,717,379$ 20,601,267$ (17,349,203)$ 20,791,782$ 594,103$ 89,801$ 20,107,878$ 1,914,528$ 21,118,947$ (9,604,282)$ (292,339)$ Beginning Working Capital October 16,454,800 6,454,800 Ending Working Capital Current Month(3,149,482)$ 6,162,461$ 17Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐4035‐10‐00 3% Construction Fee‐ 505,330.00 ‐ 505,330.00 ‐ 386,043.80 ‐ 153,468.14 76.39 ‐ 119,286.20 100‐4061‐10‐00 Notary Fees‐ 200.00 ‐ 200.00 ‐ 46.00 ‐ 10.00 23.00 ‐ 154.00 100‐4105‐10‐00 Property Taxes ‐Delinquent‐ 135,952.00 ‐ 135,952.00 ‐ 9,549.84 ‐ 466.33 7.02 ‐ 126,402.16 100‐4110‐10‐00 Property Taxes ‐Current‐ 12,017,913.00 ‐ 12,017,913.00 ‐ 7,042,798.77 ‐ 6,134,765.20 58.60 ‐ 4,975,114.23 100‐4115‐10‐00 Taxes ‐Penalties‐ 49,818.00 ‐ 49,818.00 ‐ 4,008.53 ‐ 413.96 8.05 ‐ 45,809.47 100‐4120‐10‐00 Sales Taxes‐ 6,142,420.00 ‐ 6,142,420.00 ‐ 1,464,603.03 ‐ 435,861.21 23.84 ‐ 4,677,816.97 100‐4130‐10‐00 Sales Tax‐Mixed Beverage‐ 23,414.00 ‐ 23,414.00 ‐ 23,414.00 100‐4140‐10‐00 Franchise Taxes ‐ Electric‐ 505,324.00 ‐ 505,324.00 ‐ 505,324.00 100‐4150‐10‐00 Franchise Taxes ‐ Telephone‐ 193,576.00 ‐ 193,576.00 ‐ 313.57 0.16 ‐ 193,262.43 100‐4160‐10‐00 Franchise Taxes ‐ Gas‐ 102,138.00 ‐ 102,138.00 ‐ 102,138.00 100‐4170‐10‐00 Franchise Taxes ‐ Road Usage‐ 38,000.00 ‐ 38,000.00 ‐ 199.31 ‐ 67.19 0.53 ‐ 37,800.69 100‐4185‐10‐00 Franchise Fee ‐ W/S Fund‐ 225,539.00 ‐ 225,539.00 ‐ 225,539.00 100‐4190‐10‐00 Franchise Fee‐Cable‐ 40,513.00 ‐ 40,513.00 ‐ 40,513.00 100‐4200‐10‐00 T‐Mobile Fees‐ 51,489.00 ‐ 51,489.00 ‐ 8,651.25 ‐ 2,883.75 16.80 ‐ 42,837.75 100‐4201‐10‐00 Tierone Converged Network‐ 18,000.00 ‐ 18,000.00 ‐ 4,500.00 ‐ 1,500.00 25.00 ‐ 13,500.00 100‐4202‐10‐00 NTTA Tag Sales‐ 150.00 ‐ 150.00 ‐ 55.00 36.67 ‐ 95.00 100‐4205‐10‐00 Blue Wireless Fees (Panaband)‐ 25,888.00 ‐ 25,888.00 ‐ 6,843.93 ‐ 2,281.31 26.44 ‐ 19,044.07 100‐4206‐10‐00 Verizon Antenna Lease‐ 32,200.00 ‐ 32,200.00 ‐ 32,200.00 100‐4218‐10‐00 Administrative Fees‐EDC‐ 15,000.00 ‐ 15,000.00 ‐ 3,750.00 ‐ 1,250.00 25.00 ‐ 11,250.00 100‐4230‐10‐00 Other Permits‐ 1,165.00 ‐ 1,165.00 ‐ 60.00 ‐ 60.00 5.15 ‐ 1,105.00 100‐4610‐10‐00 Interest Income‐ 147,930.00 ‐ 147,930.00 ‐ 40,657.63 ‐ 22,603.87 27.48 ‐ 107,272.37 100‐4910‐10‐00 Other Revenue‐ 475,000.00 ‐ 475,000.00 ‐ 1,649.59 ‐ 568.58 0.35 ‐ 473,350.41 100‐4995‐10‐00 Transfer In/Out‐ 896,634.00 ‐ 896,634.00 ‐ 224,158.50 ‐ 74,719.50 25.00 ‐ 672,475.50 100‐4410‐10‐07 Court Fines‐ 419,580.00 ‐ 419,580.00 ‐ 124,534.97 ‐ 40,131.62 29.68 ‐ 295,045.03 100‐4930‐10‐99 Insurance Proceeds‐ 6,862.02 ‐ 3,510.08 6,862.02 100‐4060‐20‐01 NSF Fees‐ 25.00 25.00 100‐4230‐20‐01 Other Permits‐ 1,512.00 ‐ 1,512.00 ‐ 75.00 4.96 ‐ 1,437.00 100‐4440‐20‐01 Accident Reports‐ 967.00 ‐ 967.00 ‐ 231.00 ‐ 45.00 23.89 ‐ 736.00 100‐4450‐20‐01 Alarm Fee‐ 48,135.00 ‐ 48,135.00 ‐ 10,536.00 ‐ 2,664.00 21.89 ‐ 37,599.00 100‐4510‐20‐01 Grants‐ 1,931.61 ‐ 1,931.61 1,931.61 100‐4530‐20‐01 Contributions 175.05 175.05 ‐ 175.05 100‐4910‐20‐01 Other Revenue‐ 2,000.00 ‐ 2,000.00 ‐ 1,717.50 ‐ 620.00 85.88 ‐ 282.50 100‐4310‐30‐01 Charges for Services‐ 278,156.00 ‐ 278,156.00 ‐ 72,629.21 ‐ 25,261.38 26.11 ‐ 205,526.79 100‐4411‐30‐01 CC Fire Assoc‐ 500.00 ‐ 500.00 ‐ 158.29 31.66 ‐ 341.71 100‐4315‐30‐05 Fire Review/Inspect Fees‐ 93,268.00 ‐ 93,268.00 ‐ 6,975.00 ‐ 2,200.00 7.48 ‐ 86,293.00 100‐4017‐40‐01 Contractor Registration Fee‐ 65,000.00 ‐ 65,000.00 ‐ 16,100.00 ‐ 7,100.00 24.77 ‐ 48,900.00 100‐4060‐40‐01 NSF Fees‐ 3.00 3.00 100‐4210‐40‐01 Building Permits‐ 2,747,700.00 ‐ 2,747,700.00 ‐ 915,895.26 ‐ 288,261.62 33.33 ‐ 1,831,804.74 100‐4230‐40‐01 Other Permits‐ 200,000.00 ‐ 200,000.00 ‐ 47,460.20 ‐ 14,915.60 23.73 ‐ 152,539.80 100‐4240‐40‐01 Plumb/Elect/Mech Permits‐ 45,000.00 ‐ 45,000.00 ‐ 9,510.00 ‐ 2,880.00 21.13 ‐ 35,490.00 100‐4242‐40‐01 Re‐inspection Fees‐ 45,000.00 ‐ 45,000.00 ‐ 15,625.00 ‐ 4,375.00 34.72 ‐ 29,375.00 100‐4910‐40‐01 Other Revenue‐ 18,000.00 ‐ 18,000.00 ‐ 8,608.75 ‐ 3,243.25 47.83 ‐ 9,391.25 100‐4245‐40‐02 Health Inspections‐ 17,720.00 ‐ 17,720.00 ‐ 7,050.00 ‐ 2,500.00 39.79 ‐ 10,670.00 100‐4910‐40‐02 Other Revenue‐ 2,000.00 ‐ 2,000.00 ‐ 2,000.00 100‐4220‐40‐03 Zoning Application Fees‐ 20,000.00 ‐ 20,000.00 ‐ 15,784.94 ‐ 1,960.00 78.93 ‐ 4,215.06 100‐4225‐40‐03 Development Application Fees‐ 50,000.00 ‐ 50,000.00 ‐ 11,385.00 ‐ 4,900.00 22.77 ‐ 38,615.00 100‐4910‐40‐03 Other Revenue‐ 8,000.00 ‐ 8,000.00 ‐ 1,350.00 ‐ 100.00 16.88 ‐ 6,650.00 100‐4910‐50‐01 Other Revenue‐ 15,000.00 ‐ 15,000.00 ‐ 12,420.00 ‐ 2,160.00 82.80 ‐ 2,580.00 100‐4056‐60‐00 Field Rental Fees‐ 74,800.00 ‐ 74,800.00 ‐ 19,897.50 26.60 ‐ 54,902.50 100‐4057‐60‐00 Pavilion User Fees‐ 4,000.00 ‐ 4,000.00 ‐ 295.00 7.38 ‐ 3,705.00 100‐4058‐60‐00 Park Program Fees‐ 44,000.00 ‐ 44,000.00 ‐ 3,632.00 2.50 8.26 ‐ 40,368.00 100‐4721‐60‐00 Prosper Christmas Donations‐ 12,000.00 ‐ 12,000.00 ‐ 15,320.00 60.00 127.67 3,320.00 100‐4063‐60‐05 Lost Fees‐ 200.00 ‐ 200.00 ‐ 36.97 18.49 ‐ 163.03 100‐4064‐60‐05 Printing/Copying Fees‐ 50.00 ‐ 50.00 ‐ 14.60 ‐ 0.80 29.20 ‐ 35.40 100‐4065‐60‐05 Book Fines‐ 660.00 ‐ 660.00 ‐ 363.88 ‐ 80.40 55.13 ‐ 296.12 100‐4910‐60‐05 Other Revenue‐ 250.00 ‐ 250.00 ‐ 1.36 0.54 ‐ 248.64 18Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5110‐10‐01 Salaries & Wages 72,591.00 117,745.00 190,336.00 16,263.84 5,421.28 8.55 174,072.16 100‐5140‐10‐01 Salaries ‐ Longevity Pay 275.00 275.00 275.00 100.00 100‐5143‐10‐01 Cell Phone Allowance 675.00 675.00 675.00 100‐5145‐10‐01 Social Security Expense 4,518.00 7,342.00 11,860.00 1,007.72 330.22 8.50 10,852.28 100‐5150‐10‐01 Medicare Expense 1,057.00 1,717.00 2,774.00 235.68 77.23 8.50 2,538.32 100‐5155‐10‐01 SUTA Expense 171.00 9.00 180.00 180.00 100‐5160‐10‐01 Health Insurance 6,796.00 4,518.00 11,314.00 1,543.92 514.64 13.65 9,770.08 100‐5165‐10‐01 Dental Insurance 434.00 297.00 731.00 117.84 39.28 16.12 613.16 100‐5170‐10‐01 Life Insurance/AD&D 113.00 36.00 149.00 28.14 9.38 18.89 120.86 100‐5175‐10‐01 Liability (TML)/Workers' Comp 71.00 225.00 296.00 31.66 10.38 10.70 264.34 100‐5180‐10‐01 TMRS Expense 10,172.00 15,940.00 26,112.00 2,241.94 734.97 8.59 23,870.06 100‐5185‐10‐01 Long/Short Term Disability 134.00 225.00 359.00 30.90 10.30 8.61 328.10 100‐5186‐10‐01 WELLE‐Wellness Prog Reimb Empl 600.00 480.00 1,080.00 117.48 39.16 10.88 962.52 100‐5190‐10‐01 Contract Labor 100.00 100.00 45.00 45.00 55.00 100‐5210‐10‐01 Office Supplies 1,200.00 1,200.00 66.38 66.38 5.53 1,133.62 100‐5212‐10‐01 Building Supplies 700.00 700.00 314.02 100.61 44.86 385.98 100‐5220‐10‐01 Office Equipment 650.00 650.00 650.00 100‐5230‐10‐01 Dues,Fees,& Subscriptions 6,220.00 6,220.00 2,520.87 215.12 40.53 3,699.13 100‐5240‐10‐01 Postage and Delivery 100.00 100.00 2.32 1.86 2.32 97.68 100‐5250‐10‐01 Publications 400.00 400.00 400.00 100‐5280‐10‐01 Printing and Reproduction 150.00 150.00 150.00 100‐5330‐10‐01 Copier Expense 250.00 250.00 35.55 13.76 14.22 214.45 100‐5340‐10‐01 Building Repairs 300.00 300.00 300.00 100‐5410‐10‐01 Professional Services 292,313.00 292,313.00 61,227.21 19,730.86 231,085.79 20.95 100‐5430‐10‐01 Legal Fees 72,450.00 72,450.00 9,921.97 4,366.37 13.70 62,528.03 100‐5480‐10‐01 Contracted Services 9,755.00 9,755.00 2,480.22 962.09 25.43 7,274.78 100‐5523‐10‐01 Water/Sewer Charges 183.00 183.00 57.96 27.78 31.67 125.04 100‐5524‐10‐01 Gas 500.00 500.00 216.55 54.18 43.31 283.45 100‐5525‐10‐01 Electricity 7,250.00 7,250.00 5,072.67 312.76 69.97 2,177.33 100‐5526‐10‐01 Data Network 725.00 725.00 75.98 10.48 649.02 100‐5530‐10‐01 Travel 250.00 250.00 21.49 26.36 8.60 228.51 100‐5533‐10‐01 Mileage Expense 200.00 200.00 200.00 100‐5536‐10‐01 Training/Seminars 200.00 200.00 200.00 100‐7145‐10‐01 Transfer to VERF 623.00 623.00 155.76 51.92 25.00 467.24 100‐5110‐10‐02 Salaries & Wages 196,973.00 ‐ 6,938.00 190,035.00 34,490.98 13,020.12 18.15 155,544.02 100‐5115‐10‐02 Salaries ‐ Overtime 3,565.00 3,565.00 58.41 1.64 3,506.59 100‐5140‐10‐02 Salaries ‐ Longevity Pay 270.00 270.00 270.00 100.00 100‐5143‐10‐02 Cell Phone Allowance 1,080.00 1,080.00 225.00 75.00 20.83 855.00 100‐5145‐10‐02 Social Security Expense 12,517.00 ‐ 447.00 12,070.00 2,160.24 807.85 17.90 9,909.76 100‐5150‐10‐02 Medicare Expense 2,928.00 ‐ 104.00 2,824.00 505.21 188.92 17.89 2,318.79 100‐5155‐10‐02 SUTA Expense 855.00 ‐ 53.00 802.00 802.00 100‐5160‐10‐02 Health Insurance 12,048.00 ‐ 927.00 11,121.00 11,121.00 100‐5165‐10‐02 Dental Insurance 792.00 ‐ 61.00 731.00 71.44 35.72 9.77 659.56 100‐5170‐10‐02 Life Insurance/AD&D 318.00 ‐ 7.00 311.00 83.58 37.24 26.88 227.42 100‐5175‐10‐02 Liability (TML)/Workers' Comp 337.00 ‐ 18.00 319.00 66.09 24.73 20.72 252.91 100‐5180‐10‐02 TMRS Expense 27,308.00 ‐ 928.00 26,380.00 4,486.58 1,752.52 17.01 21,893.42 100‐5185‐10‐02 Long/Short Term Disability 367.00 ‐ 13.00 354.00 47.77 18.81 13.49 306.23 100‐5186‐10‐02 WELLE‐Wellness Prog Reimb Empl 1,200.00 ‐ 92.00 1,108.00 1,108.00 100‐5193‐10‐02 Records Retention 2,275.00 2,275.00 217.50 9.56 2,057.50 100‐5210‐10‐02 Office Supplies 2,900.00 2,900.00 460.52 348.22 15.88 2,439.48 100‐5212‐10‐02Building Supplies 1,000.00 1,000.00 314.00 100.60 31.40 686.00 100‐5220‐10‐02 Office Equipment 1,600.00 1,600.00 1,600.00 100‐5230‐10‐02 Dues,Fees,& Subscriptions 895.00 895.00 337.25 25.00 37.68 557.75 100‐5240‐10‐02 Postage and Delivery 200.00 200.00 18.73 1.44 9.37 181.27 100‐5280‐10‐02 Printing and Reproduction 700.00 700.00 700.00 100‐5310‐10‐02 Rental Expense 6,350.00 6,350.00 1,251.92 737.92 19.72 5,098.08 19Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5330‐10‐02 Copier Expense 1,800.00 1,800.00 279.63 110.24 15.54 1,520.37 100‐5340‐10‐02 Building Repairs 700.00 700.00 700.00 100‐5430‐10‐02 Legal Fees 35,600.00 35,600.00 5,416.49 1,872.13 15.22 30,183.51 100‐5435‐10‐02 Legal Notices/Filings 6,800.00 6,800.00 1,895.55 1,483.15 27.88 4,904.45 100‐5460‐10‐02 Election Expense 9,691.00 9,691.00 22.43 22.43 0.23 9,668.57 100‐5480‐10‐02 Contracted Services 13,375.00 13,375.00 5,375.00 40.19 8,000.00 100‐5520‐10‐02 Telephones 870.00 870.00 107.70 35.90 12.38 762.30 100‐5523‐10‐02 Water/Sewer Charges 228.00 228.00 55.17 22.80 24.20 172.83 100‐5526‐10‐02 Data Network 460.00 460.00 75.98 16.52 384.02 100‐5530‐10‐02 Travel 6,100.00 6,100.00 452.93 410.93 7.43 5,647.07 100‐5533‐10‐02 Mileage Expense 1,125.00 1,125.00 1,125.00 100‐5536‐10‐02 Training/Seminars 3,200.00 3,200.00 3,200.00 100‐5538‐10‐02 Council/Public Official Expnse 24,000.00 24,000.00 4,418.36 1,458.28 18.41 19,581.64 100‐5600‐10‐02 Special Events 4,500.00 4,500.00 448.92 448.92 9.98 4,051.08 100‐7145‐10‐02 Transfer to VERF 3,157.00 3,157.00 789.24 263.08 25.00 2,367.76 100‐5110‐10‐03 Salaries & Wages 513,758.00 513,758.00 109,483.20 36,504.42 21.31 404,274.80 100‐5115‐10‐03 Salaries ‐ Overtime 30.08 ‐ 30.08 100‐5126‐10‐03 Salaries‐Vacation Buy‐Out 4,645.00 4,645.00 2,537.84 54.64 2,107.16 100‐5140‐10‐03 Salaries ‐ Longevity Pay 730.00 730.00 620.00 84.93 110.00 100‐5145‐10‐03 Social Security Expense 32,187.00 32,187.00 6,269.52 1,756.24 19.48 25,917.48 100‐5150‐10‐03 Medicare Expense 7,528.00 7,528.00 1,560.38 504.86 20.73 5,967.62 100‐5155‐10‐03 SUTA Expense 1,197.00 1,197.00 1,197.00 100‐5160‐10‐03 Health Insurance 44,537.00 44,537.00 10,469.34 3,489.78 23.51 34,067.66 100‐5165‐10‐03 Dental Insurance 2,480.00 2,480.00 585.90 195.30 23.63 1,894.10 100‐5170‐10‐03 Life Insurance/AD&D 700.00 700.00 145.20 48.40 20.74 554.80 100‐5175‐10‐03 Liability (TML)/Workers' Comp 525.00 525.00 214.86 69.62 40.93 310.14 100‐5180‐10‐03 TMRS Expense 72,380.00 72,380.00 15,221.73 4,932.23 21.03 57,158.27 100‐5185‐10‐03 Long/Short Term Disability 949.00 949.00 208.02 69.36 21.92 740.98 100‐5186‐10‐03 WELLE‐Wellness Prog Reimb Empl 2,700.00 2,700.00 417.48 139.16 15.46 2,282.52 100‐5210‐10‐03 Office Supplies 4,000.00 4,000.00 1,216.74 234.36 30.42 2,783.26 100‐5212‐10‐03 Building Supplies 2,500.00 2,500.00 1,527.47 430.70 61.10 972.53 100‐5220‐10‐03 Office Equipment 3,130.00 3,130.00 1,105.38 1,105.38 35.32 2,024.62 100‐5230‐10‐03 Dues,Fees,& Subscriptions 6,633.00 6,633.00 724.75 331.00 10.93 5,908.25 100‐5240‐10‐03 Postage and Delivery 1,800.00 1,800.00 369.83 184.74 20.55 1,430.17 100‐5280‐10‐03 Printing and Reproduction 150.00 150.00 72.40 48.27 77.60 100‐5290‐10‐03 Other Charges and Services 600.00 600.00 36.15 36.15 6.03 563.85 100‐5310‐10‐03 Rental Expense 28,100.00 28,100.00 6,387.40 1,684.60 6,270.40 22.73 15,442.20 100‐5330‐10‐03 Copier Expense 1,800.00 1,800.00 368.46 229.64 20.47 1,431.54 100‐5340‐10‐03 Building Repairs 250.00 250.00 18.00 7.20 232.00 100‐5410‐10‐03 Professional Services 8,744.00 5,000.00 13,744.00 6,592.03 1,592.03 47.96 7,151.97 100‐5412‐10‐03 Audit Fees 39,560.00 39,560.00 13,000.00 5,000.00 25,150.00 32.86 1,410.00 100‐5414‐10‐03 Appraisal/Tax Fees 113,444.00 113,444.00 36,522.84 12,446.59 32.20 76,921.16 100‐5418‐10‐03 IT Fees 49,100.00 49,100.00 13,916.20 2,816.20 28.34 35,183.80 100‐5419‐10‐03 IT Licenses 10,000.00 10,000.00 7,500.00 75.00 2,500.00 100‐5430‐10‐03 Legal Fees 7,750.00 7,750.00 1,121.00 703.00 14.47 6,629.00 100‐5435‐10‐03 Legal Notices/Filings 75.00 75.00 163.20 80.40 217.60 ‐ 88.20 100‐5480‐10‐03 Contracted Services 8,890.00 8,890.00 2,273.09 757.96 25.57 6,616.91 100‐5520‐10‐03 Telephones 1,865.00 1,865.00 296.28 98.76 15.89 1,568.72 100‐5523‐10‐03 Water/Sewer Charges 409.00 409.00 76.58 25.55 18.72 332.42 100‐5525‐10‐03Electricity 7,000.00 7,000.00 2,047.16 1,065.18 29.25 4,952.84 100‐5530‐10‐03 Travel 8,500.00 8,500.00 3,173.94 2,462.44 37.34 5,326.06 100‐5533‐10‐03 Mileage Expense 1,505.00 1,505.00 732.08 251.23 48.64 772.92 100‐5536‐10‐03 Training/Seminars 6,290.00 6,290.00 2,035.00 695.00 32.35 4,255.00 100‐7145‐10‐03 Transfer to VERF 1,819.00 1,819.00 454.74 151.58 25.00 1,364.26 100‐5110‐10‐04 Salaries & Wages 226,568.00 ‐ 43,156.00 183,412.00 37,137.75 14,839.00 20.25 146,274.25 100‐5126‐10‐04 Salaries‐Vacation Buy‐Out 5,599.00 ‐ 4,349.00 1,250.00 1,250.00 20Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5140‐10‐04 Salaries ‐ Longevity Pay 295.00 ‐ 265.00 30.00 30.00 100‐5145‐10‐04 Social Security Expense 14,871.00 ‐ 2,824.00 12,047.00 2,292.24 916.59 19.03 9,754.76 100‐5150‐10‐04 Medicare Expense 3,479.00 ‐ 661.00 2,818.00 536.09 214.37 19.02 2,281.91 100‐5155‐10‐04 SUTA Expense 513.00 ‐ 171.00 342.00 342.00 100‐5160‐10‐04 Health Insurance 24,335.00 ‐ 11,339.00 12,996.00 12,996.00 100‐5165‐10‐04 Dental Insurance 1,350.00 ‐ 636.00 714.00 117.84 39.28 16.50 596.16 100‐5170‐10‐04 Life Insurance/AD&D 288.00 ‐ 48.00 240.00 28.14 9.38 11.73 211.86 100‐5175‐10‐04 Liability (TML)/Workers' Comp 13,223.00 ‐ 91.00 13,132.00 70.57 28.20 0.54 13,061.43 100‐5180‐10‐04 TMRS Expense 33,221.00 ‐ 7,029.00 26,192.00 2,019.00 673.00 7.71 24,173.00 100‐5185‐10‐04 Long/Short Term Disability 1,926.00 ‐ 87.00 1,839.00 28.50 9.50 1.55 1,810.50 100‐5186‐10‐04 WELLE‐Wellness Prog Reimb Empl 1,800.00 ‐ 600.00 1,200.00 1,200.00 100‐5191‐10‐04 Hiring Cost 23,200.00 23,200.00 6,378.76 2,023.45 27.50 16,821.24 100‐5210‐10‐04 Office Supplies 2,710.00 2,710.00 65.00 35.28 2.40 2,645.00 100‐5220‐10‐04 Office Equipment 11,000.00 11,000.00 11,000.00 100‐5230‐10‐04 Dues,Fees,& Subscriptions 5,530.00 5,530.00 564.75 57.00 10.21 4,965.25 100‐5240‐10‐04 Postage and Delivery 382.00 382.00 2.93 0.46 0.77 379.07 100‐5250‐10‐04 Publications 500.00 500.00 500.00 100‐5280‐10‐04 Printing and Reproduction 2,000.00 2,000.00 2,000.00 100‐5330‐10‐04 Copier Expense 1,160.00 1,160.00 393.45 235.94 33.92 766.55 100‐5410‐10‐04 Professional Services 41,000.00 ‐ 3,500.00 37,500.00 10,000.00 26.67 27,500.00 100‐5419‐10‐04 IT Licenses 4,285.00 4,285.00 4,285.00 100‐5430‐10‐04 Legal Fees 10,000.00 10,000.00 589.00 551.00 5.89 9,411.00 100‐5435‐10‐04 Legal Notices/Filings 91.20 ‐ 91.20 100‐5480‐10‐04 Contracted Services 352.60 ‐ 352.60 100‐5520‐10‐04 Telephones 1,020.00 1,020.00 ‐ 36.21 ‐ 3.55 1,056.21 100‐5523‐10‐04 Water/Sewer Charges 142.00 142.00 26.64 8.89 18.76 115.36 100‐5526‐10‐04 Data Network 480.00 480.00 75.98 15.83 404.02 100‐5530‐10‐04 Travel 4,600.00 ‐ 3,090.00 1,510.00 1,510.00 100‐5533‐10‐04 Mileage Expense 1,000.00 1,000.00 1,000.00 100‐5536‐10‐04 Training/Seminars 5,700.00 5,700.00 3,420.00 60.00 2,280.00 100‐5600‐10‐04 Special Events 10,000.00 10,000.00 270.23 202.92 2.70 9,729.77 100‐7145‐10‐04 Transfer to VERF 731.00 731.00 182.76 60.92 25.00 548.24 100‐5110‐10‐05 Salaries & Wages 195,853.00 195,853.00 43,880.40 14,626.80 22.41 151,972.60 100‐5115‐10‐05 Salaries ‐ Overtime 1,760.00 1,760.00 537.53 306.59 30.54 1,222.47 100‐5140‐10‐05 Salaries ‐ Longevity Pay 190.00 190.00 190.00 100.00 100‐5143‐10‐05 Cell Phone Allowance 2,760.00 2,760.00 690.00 230.00 25.00 2,070.00 100‐5145‐10‐05 Social Security Expense 12,436.00 12,436.00 2,586.32 877.70 20.80 9,849.68 100‐5150‐10‐05 Medicare Expense 2,909.00 2,909.00 604.87 205.28 20.79 2,304.13 100‐5155‐10‐05 SUTA Expense 342.00 342.00 342.00 100‐5160‐10‐05 Health Insurance 21,656.00 21,656.00 5,038.80 1,679.60 23.27 16,617.20 100‐5165‐10‐05 Dental Insurance 996.00 996.00 248.94 82.98 24.99 747.06 100‐5170‐10‐05 Life Insurance/AD&D 270.00 270.00 67.32 22.44 24.93 202.68 100‐5175‐10‐05 Liability (TML)/Workers' Comp 194.00 194.00 84.81 28.36 43.72 109.19 100‐5180‐10‐05 TMRS Expense 27,999.00 27,999.00 6,024.41 2,016.76 21.52 21,974.59 100‐5185‐10‐05 Long/Short Term Disability 362.00 362.00 83.40 27.80 23.04 278.60 100‐5186‐10‐05 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 150.00 50.00 25.00 450.00 100‐5210‐10‐05 Office Supplies 500.00 500.00 28.52 28.52 5.70 471.48 100‐5212‐10‐05 Building Supplies 500.00 500.00 52.99 52.99 10.60 447.01 100‐5220‐10‐05 Office Equipment 1,000.00 1,000.00 929.00 929.00 92.90 71.00 100‐5225‐10‐05 Computer Hardware 31,778.00 31,778.00 3,178.86 1,165.87 10.00 28,599.14 100‐5230‐10‐05 Dues,Fees,& Subscriptions 500.00 500.00 150.00 150.00 30.00 350.00 100‐5240‐10‐05 Postage and Delivery 300.00 300.00 22.48 22.48 7.49 277.52 100‐5280‐10‐05 Printing and Reproduction 200.00 200.00 200.00 100‐5290‐10‐05 Other Charges and Services 200.00 200.00 200.00 100‐5330‐10‐05 Copier Expense 60,000.00 60,000.00 7,006.10 2,328.09 25,508.23 11.68 27,485.67 100‐5400‐10‐05 Uniform Expense 800.00 800.00 800.00 21Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5410‐10‐05 Professional Services 23,310.00 ‐ 23,310.00 100‐5418‐10‐05 IT Fees 34,765.00 34,765.00 5,979.79 1,879.79 2,900.00 17.20 25,885.21 100‐5419‐10‐05 IT Licenses 42,860.00 42,860.00 14,200.62 28,659.38 100‐5430‐10‐05 Legal Fees 1,500.00 1,500.00 342.00 95.00 22.80 1,158.00 100‐5480‐10‐05 Contracted Services 16,728.00 16,728.00 19,054.00 113.91 ‐ 2,326.00 100‐5520‐10‐05 Telephones 33,000.00 33,000.00 9,897.50 3,616.15 29.99 23,102.50 100‐5523‐10‐05 Water/Sewer Charges 133.00 133.00 24.97 8.33 18.77 108.03 100‐5526‐10‐05 Data Network 48,000.00 48,000.00 9,536.43 3,226.83 19.87 38,463.57 100‐5530‐10‐05 Travel 5,000.00 5,000.00 5,000.00 100‐5533‐10‐05 Mileage Expense 1,500.00 1,500.00 102.40 102.40 6.83 1,397.60 100‐5536‐10‐05 Training/Seminars 5,000.00 5,000.00 151.20 151.20 3.02 4,848.80 100‐5620‐10‐05 Tools & Equipment 1,000.00 1,000.00 84.97 84.97 8.50 915.03 100‐5630‐10‐05 Safety Equipment 500.00 500.00 500.00 100‐6125‐10‐05 Capital Expense‐Technology 143,862.00 23,310.00 167,172.00 67,167.08 67,167.08 ‐ 44,014.11 40.18 144,019.03 100‐7145‐10‐05 Transfer to VERF 16,884.00 16,884.00 4,221.00 1,407.00 25.00 12,663.00 100‐5110‐10‐07 Salaries & Wages 163,069.00 ‐ 8,653.00 154,416.00 28,944.91 9,305.30 18.75 125,471.09 100‐5115‐10‐07 Salaries ‐ Overtime 270.00 270.00 6.51 2.41 263.49 100‐5126‐10‐07 Salaries‐Vacation Buy‐Out 3,521.00 3,521.00 1,760.16 49.99 1,760.84 100‐5128‐10‐07 Language Pay 2,400.00 2,400.00 400.00 150.00 16.67 2,000.00 100‐5140‐10‐07 Salaries ‐ Longevity Pay 335.00 335.00 335.00 100.00 100‐5145‐10‐07 Social Security Expense 10,366.00 ‐ 553.00 9,813.00 1,836.00 555.27 18.71 7,977.00 100‐5150‐10‐07 Medicare Expense 2,425.00 ‐ 129.00 2,296.00 429.39 129.87 18.70 1,866.61 100‐5155‐10‐07 SUTA Expense 513.00 ‐ 20.00 493.00 493.00 100‐5160‐10‐07 Health Insurance 26,052.00 ‐ 1,156.00 24,896.00 3,560.24 671.84 14.30 21,335.76 100‐5165‐10‐07 Dental Insurance 1,188.00 ‐ 49.00 1,139.00 186.82 38.46 16.40 952.18 100‐5170‐10‐07 Life Insurance/AD&D 261.00 ‐ 13.00 248.00 51.59 14.07 20.80 196.41 100‐5175‐10‐07 Liability (TML)/Workers' Comp 198.00 ‐ 4.00 194.00 58.99 17.68 30.41 135.01 100‐5180‐10‐07 TMRS Expense 23,182.00 ‐ 1,087.00 22,095.00 4,178.87 1,252.49 18.91 17,916.13 100‐5185‐10‐07 Long/Short Term Disability 304.00 ‐ 8.00 296.00 55.00 17.68 18.58 241.00 100‐5186‐10‐07 WELLE‐Wellness Prog Reimb Empl 450.00 450.00 450.00 100‐5210‐10‐07 Office Supplies 1,850.00 1,850.00 1,140.26 289.39 61.64 709.74 100‐5212‐10‐07 Building Supplies 2,800.00 2,800.00 417.53 189.64 14.91 2,382.47 100‐5220‐10‐07 Office Equipment 4,640.00 4,640.00 1,294.38 1,294.38 27.90 3,345.62 100‐5230‐10‐07 Dues,Fees,& Subscriptions 290.00 290.00 290.00 100‐5240‐10‐07 Postage and Delivery 1,400.00 1,400.00 689.47 199.85 49.25 710.53 100‐5250‐10‐07 Publications 100.00 100.00 70.08 70.08 70.08 29.92 100‐5280‐10‐07 Printing and Reproduction 700.00 700.00 318.70 318.70 45.53 381.30 100‐5290‐10‐07 Other Charges and Services 200.00 200.00 200.00 100‐5310‐10‐07 Rental Expense 38,660.00 38,660.00 9,212.64 ‐ 2,914.88 21,223.16 23.83 8,224.20 100‐5320‐10‐07 Repairs & Maintenance 500.00 500.00 255.00 ‐ 85.00 595.00 51.00 ‐ 350.00 100‐5330‐10‐07 Copier Expense 1,850.00 1,850.00 548.96 361.60 29.67 1,301.04 100‐5400‐10‐07 Uniform Expense 150.00 150.00 150.00 100‐5418‐10‐07 IT Fees 6,100.00 6,100.00 4,515.41 2,145.00 74.02 1,584.59 100‐5419‐10‐07 IT Licenses 2,169.00 2,169.00 2,169.00 100‐5420‐10‐07 Municipal Court/Judge Fees 29,200.00 29,200.00 3,600.00 1,600.00 12.33 25,600.00 100‐5425‐10‐07 State Fines Expense 1,800.00 1,800.00 348.95 209.37 19.39 1,451.05 100‐5430‐10‐07 Legal Fees 31,200.00 31,200.00 4,344.00 2,303.00 13.92 26,856.00 100‐5480‐10‐07 Contracted Services 4,800.00 4,800.00 1,140.00 500.00 23.75 3,660.00 100‐5524‐10‐07 Gas 750.00 750.00 167.38 62.24 22.32 582.62 100‐5525‐10‐07 Electricity 1,500.00 1,500.00 622.77 78.20 41.52 877.23 100‐5530‐10‐07 Travel 900.00 900.00 584.60 484.60 64.96 315.40 100‐5533‐10‐07Mileage Expense 800.00 800.00 476.15 59.52 323.85 100‐5536‐10‐07 Training/Seminars 900.00 900.00 900.00 100‐7145‐10‐07 Transfer to VERF 746.00 746.00 186.51 62.17 25.00 559.49 100‐5176‐10‐99 TML Prop. & Liab. Insurance 115,000.00 115,000.00 126,433.64 109.94 ‐ 11,433.64 100‐5305‐10‐99 Chapt 380 Program Grant Exp 355,720.00 355,720.00 4,368.90 1,422.57 1.23 351,351.10 22Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5306‐10‐99 Developer Rollback Incentives 61,615.00 61,615.00 34,914.08 34,914.08 56.67 26,700.92 100‐5350‐10‐99 Vehicle Expense 1,000.00 1,000.00 296.04 138.00 29.60 703.96 100‐5352‐10‐99 Fuel 2,000.00 2,000.00 35.13 35.13 1.76 1,964.87 100‐5353‐10‐99 Oil/Grease/Inspections 1,000.00 1,000.00 1,000.00 100‐5410‐10‐99 Professional Services 85,625.00 ‐ 46,125.00 39,500.00 8,256.14 5,256.14 15,000.00 20.90 16,243.86 100‐5415‐10‐99 Tuition Reimbursement 33,200.00 33,200.00 2,027.59 6.11 31,172.41 100‐5480‐10‐99 Contracted Services 40,000.00 40,000.00 9,000.00 6,000.00 27,000.00 22.50 4,000.00 100‐5600‐10‐99 Special Events 10,000.00 10,000.00 6,167.19 3,447.69 61.67 3,832.81 100‐5930‐10‐99 Damage Claims Expense 42,601.19 6,730.25 ‐ 49,331.44 100‐6410‐10‐99 Land Acquisition‐ROW 1,464,000.00 1,464,000.00 1,464,000.00 100‐7000‐10‐99 Contingency 50,000.00 ‐ 15,000.00 35,000.00 35,000.00 100‐7145‐10‐99 Transfer to VERF 6,372.00 6,372.00 1,593.00 531.00 25.00 4,779.00 100‐5110‐20‐01 Salaries & Wages 2,056,968.00 93,132.00 2,150,100.00 476,003.51 138,197.97 22.14 1,674,096.49 100‐5115‐20‐01 Salaries ‐ Overtime 98,090.00 2,700.00 100,790.00 29,510.44 10,100.00 29.28 71,279.56 100‐5126‐20‐01 Salaries‐Vacation Buy‐Out 16,116.00 16,116.00 11,838.40 73.46 4,277.60 100‐5127‐20‐01 Salaries‐Certification Pay 31,500.00 900.00 32,400.00 7,924.20 2,515.24 24.46 24,475.80 100‐5140‐20‐01 Salaries ‐ Longevity Pay 6,740.00 6,740.00 5,825.00 86.42 915.00 100‐5143‐20‐01 Cell Phone Allowance 1,380.00 1,380.00 345.00 115.00 25.00 1,035.00 100‐5145‐20‐01 Social Security Expense 137,070.00 5,997.00 143,067.00 28,187.35 8,306.57 19.70 114,879.65 100‐5150‐20‐01 Medicare Expense 32,057.00 1,403.00 33,460.00 7,435.72 2,106.45 22.22 26,024.28 100‐5155‐20‐01 SUTA Expense 4,617.00 18.00 4,635.00 4,635.00 100‐5160‐20‐01 Health Insurance 195,371.00 9,036.00 204,407.00 39,736.97 12,890.68 19.44 164,670.03 100‐5165‐20‐01 Dental Insurance 11,057.00 594.00 11,651.00 2,228.51 722.60 19.13 9,422.49 100‐5170‐20‐01 Life Insurance/AD&D 9,902.00 205.00 10,107.00 2,247.60 728.36 22.24 7,859.40 100‐5175‐20‐01 Liability (TML)/Workers' Comp 71,063.00 1,797.00 72,860.00 9,302.18 2,624.01 12.77 63,557.82 100‐5180‐20‐01 TMRS Expense 308,484.00 12,943.00 321,427.00 71,531.32 20,309.98 22.25 249,895.68 100‐5185‐20‐01 Long/Short Term Disability 3,815.00 184.00 3,999.00 862.86 237.61 21.58 3,136.14 100‐5186‐20‐01 WELLE‐Wellness Prog Reimb Empl 4,050.00 1,200.00 5,250.00 334.96 78.32 6.38 4,915.04 100‐5191‐20‐01 Hiring Cost 383.00 1,050.00 1,433.00 22.00 22.00 1.54 1,411.00 100‐5192‐20‐01 Physical & Psychological 1,575.00 1,575.00 1,575.00 100‐5210‐20‐01 Office Supplies 8,300.00 400.00 8,700.00 1,340.47 825.18 15.41 7,359.53 100‐5212‐20‐01 Building Supplies 2,400.00 2,400.00 314.02 100.61 13.08 2,085.98 100‐5214‐20‐01 Tactical Supplies 118,084.00 4,636.00 122,720.00 4,369.77 4,369.77 3.56 118,350.23 100‐5215‐20‐01 Ammunition 28,395.00 2,184.00 30,579.00 418.71 355.78 20,671.76 1.37 9,488.53 100‐5220‐20‐01 Office Equipment 6,075.00 6,075.00 1,105.38 1,105.38 18.20 4,969.62 100‐5230‐20‐01 Dues,Fees,& Subscriptions 9,700.00 9,700.00 466.32 141.35 4.81 9,233.68 100‐5240‐20‐01 Postage and Delivery 775.00 775.00 239.86 25.68 30.95 535.14 100‐5265‐20‐01 Promotional Expense 500.00 500.00 185.00 185.00 37.00 315.00 100‐5280‐20‐01 Printing and Reproduction 600.00 600.00 472.94 78.82 127.06 100‐5310‐20‐01 Rental Expense 4,410.00 4,410.00 1,132.51 1,132.51 25.68 3,277.49 100‐5320‐20‐01 Repairs & Maintenance 1,000.00 1,000.00 222.38 162.38 22.24 777.62 100‐5330‐20‐01 Copier Expense 2,163.00 2,163.00 284.73 112.30 13.16 1,878.27 100‐5335‐20‐01 Radio/Video Repairs 500.00 500.00 500.00 100‐5340‐20‐01 Building Repairs 1,500.00 1,500.00 1,500.00 100‐5350‐20‐01 Vehicle Expense 68,000.00 68,000.00 10,662.42 3,335.96 15.68 57,337.58 100‐5352‐20‐01 Fuel 61,798.00 61,798.00 14,298.97 3,162.55 23.14 47,499.03 100‐5400‐20‐01 Uniform Expense 46,389.00 6,566.00 52,955.00 3,236.57 1,290.12 6.11 49,718.43 100‐5410‐20‐01 Professional Services 5,118.26 5,118.26 1,148.00 1,148.00 3,970.26 22.43 100‐5418‐20‐01 IT Fees 3,500.00 3,500.00 1,089.75 31.14 2,410.25 100‐5419‐20‐01 IT Licenses 1,000.00 1,000.00 1,000.00 100‐5430‐20‐01Legal Fees 10,500.00 10,500.00 4,651.14 1,857.24 44.30 5,848.86 100‐5435‐20‐01 Legal Notices/Filings 150.00 150.00 150.00 100‐5480‐20‐01 Contracted Services 51,401.00 51,401.00 19,234.22 1,007.08 37.42 32,166.78 100‐5520‐20‐01 Telephones 6,366.00 6,366.00 975.04 335.01 15.32 5,390.96 100‐5523‐20‐01 Water/Sewer Charges 1,800.00 1,800.00 149.72 71.76 8.32 1,650.28 100‐5524‐20‐01 Gas 800.00 800.00 800.00 23Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5525‐20‐01 Electricity 17,229.00 17,229.00 2,187.16 876.23 12.70 15,041.84 100‐5526‐20‐01 Data Network 7,425.00 7,425.00 1,443.62 19.44 5,981.38 100‐5530‐20‐01 Travel 2,500.00 2,500.00 441.82 441.82 17.67 2,058.18 100‐5533‐20‐01 Mileage Expense 300.00 300.00 578.87 192.96 ‐ 278.87 100‐5536‐20‐01 Training/Seminars 22,466.00 1,000.00 23,466.00 8,511.21 7,210.79 ‐ 3,712.34 36.27 18,667.13 100‐5600‐20‐01 Special Events 2,000.00 2,000.00 17.31 35.66 0.87 1,982.69 100‐5620‐20‐01 TOOLS & EQUIPMENT 10,290.00 10,290.00 10,290.00 100‐5630‐20‐01 Safety Equipment 16,800.00 15,000.00 31,800.00 15,795.96 15,795.96 49.67 16,004.04 100‐6160‐20‐01 Capital Expense‐Vehicles 6,125.00 61,605.00 67,730.00 67,730.00 100‐7145‐20‐01 Transfer to VERF 303,024.00 303,024.00 75,756.00 25,252.00 25.00 227,268.00 100‐5110‐20‐05 Salaries & Wages 446,399.00 446,399.00 93,316.07 28,730.54 20.90 353,082.93 100‐5115‐20‐05 Salaries ‐ Overtime 82,335.00 82,335.00 9,639.49 3,664.24 11.71 72,695.51 100‐5126‐20‐05 Salaries‐Vacation Buy‐Out 3,306.00 3,306.00 1,175.60 35.56 2,130.40 100‐5127‐20‐05 Salaries‐Certification Pay 15,420.00 15,420.00 3,059.82 1,019.94 19.84 12,360.18 100‐5140‐20‐05 Salaries ‐ Longevity Pay 2,315.00 2,315.00 1,715.00 74.08 600.00 100‐5145‐20‐05 Social Security Expense 35,053.00 35,053.00 6,423.80 1,963.89 18.33 28,629.20 100‐5150‐20‐05 Medicare Expense 8,199.00 8,199.00 1,502.35 459.31 18.32 6,696.65 100‐5155‐20‐05 SUTA Expense 1,539.00 1,539.00 1,539.00 100‐5160‐20‐05 Health Insurance 54,607.00 54,607.00 13,157.80 4,119.96 24.10 41,449.20 100‐5165‐20‐05 Dental Insurance 4,041.00 4,041.00 927.96 303.30 22.96 3,113.04 100‐5170‐20‐05 Life Insurance/AD&D 1,014.00 1,014.00 229.81 75.04 22.66 784.19 100‐5175‐20‐05 Liability (TML)/Workers' Comp 445.00 445.00 201.92 61.52 45.38 243.08 100‐5180‐20‐05 TMRS Expense 78,419.00 78,419.00 14,734.12 4,521.63 18.79 63,684.88 100‐5185‐20‐05 Long/Short Term Disability 806.00 806.00 174.39 53.76 21.64 631.61 100‐5186‐20‐05 WELLE‐Wellness Prog Reimb Empl 3,600.00 3,600.00 559.96 178.32 15.55 3,040.04 100‐5210‐20‐05 Office Supplies 4,079.00 4,079.00 485.25 279.94 11.90 3,593.75 100‐5212‐20‐05 Building Supplies 1,500.00 1,500.00 1,500.00 100‐5220‐20‐05 Office Equipment 1,200.00 1,200.00 1,200.00 100‐5230‐20‐05 Dues,Fees,& Subscriptions 1,260.00 1,260.00 116.50 35.50 9.25 1,143.50 100‐5240‐20‐05 Postage and Delivery 100.00 100.00 38.60 38.60 38.60 61.40 100‐5280‐20‐05 Printing and Reproduction 100.00 100.00 100.00 100‐5330‐20‐05 Copier Expense 600.00 600.00 89.76 57.80 14.96 510.24 100‐5340‐20‐05 Building Repairs 3,000.00 3,000.00 3,000.00 100‐5400‐20‐05 Uniform Expense 1,000.00 1,000.00 1,000.00 100‐5430‐20‐05 Legal Fees 250.00 250.00 250.00 100‐5480‐20‐05 Contracted Services 186,858.00 186,858.00 71,302.29 75,997.56 38.16 39,558.15 100‐5520‐20‐05 Telephones 700.00 700.00 185.91 61.97 26.56 514.09 100‐5523‐20‐05 Water/Sewer Charges 488.00 488.00 154.53 74.07 31.67 333.47 100‐5524‐20‐05 Gas 1,000.00 1,000.00 290.88 95.18 29.09 709.12 100‐5526‐20‐05 Data Network 735.00 735.00 735.00 100‐5530‐20‐05 Travel 1,000.00 1,000.00 1,000.00 100‐5533‐20‐05 Mileage Expense 176.92 ‐ 176.92 100‐5536‐20‐05 Training/Seminars 1,500.00 1,500.00 100.00 ‐ 595.00 6.67 1,400.00 100‐5600‐20‐05 Special Events 500.00 500.00 500.00 100‐7145‐20‐05 Transfer to VERF 901.00 901.00 225.24 75.08 25.00 675.76 100‐5110‐30‐01 Salaries & Wages 3,120,450.00 3,120,450.00 636,745.68 222,777.20 20.41 2,483,704.32 100‐5115‐30‐01 Salaries ‐ Overtime 392,728.00 392,728.00 106,659.19 33,634.51 27.16 286,068.81 100‐5116‐30‐01 Salaries ‐ FLSA Overtime 78,109.00 78,109.00 11,465.71 3,401.77 14.68 66,643.29 100‐5126‐30‐01 Salaries‐Vacation Buy‐Out 6,395.00 6,395.00 3,964.76 62.00 2,430.24 100‐5127‐30‐01 Salaries‐Certification Pay 39,160.00 39,160.00 7,895.01 2,854.77 20.16 31,264.99 100‐5140‐30‐01 Salaries ‐ Longevity Pay 11,930.00 11,930.00 10,455.00 87.64 1,475.00 100‐5143‐30‐01 Cell Phone Allowance 5,400.00 5,400.00 1,200.00 400.00 22.22 4,200.00 100‐5145‐30‐01 Social Security Expense 225,972.00 225,972.00 45,658.86 15,183.80 20.21 180,313.14 100‐5150‐30‐01 Medicare Expense 52,849.00 52,849.00 10,771.54 3,644.25 20.38 42,077.46 100‐5155‐30‐01 SUTA Expense 9,405.00 9,405.00 9,405.00 100‐5160‐30‐01 Health Insurance 301,006.00 301,006.00 61,686.82 20,881.86 20.49 239,319.18 24Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5165‐30‐01 Dental Insurance 16,342.00 16,342.00 3,364.08 1,121.36 20.59 12,977.92 100‐5170‐30‐01 Life Insurance/AD&D 13,017.00 13,017.00 3,002.04 1,010.14 23.06 10,014.96 100‐5171‐30‐01 Life Insurance‐Supplemental 8,000.00 8,000.00 8,045.00 100.56 ‐ 45.00 100‐5175‐30‐01 Liability (TML)/Workers' Comp 89,480.00 89,480.00 10,343.97 3,498.72 11.56 79,136.03 100‐5180‐30‐01 TMRS Expense 482,550.00 482,550.00 100,992.39 34,021.79 20.93 381,557.61 100‐5185‐30‐01 Long/Short Term Disability 5,472.00 5,472.00 1,072.41 359.00 19.60 4,399.59 100‐5186‐30‐01 WELLE‐Wellness Prog Reimb Empl 9,600.00 9,600.00 919.92 306.64 9.58 8,680.08 100‐5191‐30‐01 Hiring Cost 1,000.00 1,000.00 909.50 90.95 90.50 100‐5194‐30‐01 FD Annual Phy & Screening 37,742.00 37,742.00 2,516.50 6.67 35,225.50 100‐5210‐30‐01 Office Supplies 10,418.00 10,418.00 2,004.00 884.87 19.24 8,414.00 100‐5212‐30‐01 Building Supplies 12,000.00 12,000.00 3,010.33 815.87 25.09 8,989.67 100‐5220‐30‐01 Office Equipment 3,200.00 3,200.00 3,182.97 2,526.99 99.47 17.03 100‐5230‐30‐01 Dues,Fees,& Subscriptions 8,677.00 8,677.00 3,973.29 454.29 45.79 4,703.71 100‐5240‐30‐01 Postage and Delivery 250.00 250.00 73.07 54.00 29.23 176.93 100‐5250‐30‐01 Publications 700.00 700.00 700.00 100‐5280‐30‐01 Printing and Reproduction 1,900.00 1,900.00 1,900.00 100‐5290‐30‐01 Other Charges and Services 2,500.00 2,500.00 350.00 350.00 14.00 2,150.00 100‐5320‐30‐01 Repairs & Maintenance 18,000.00 18,000.00 4,222.57 60.63 23.46 13,777.43 100‐5330‐30‐01 Copier Expense 3,613.00 3,613.00 500.38 240.45 13.85 3,112.62 100‐5335‐30‐01 Radio/Video Equip. and Repairs 27,500.00 27,500.00 240.00 0.87 27,260.00 100‐5340‐30‐01 Building Repairs 55,817.00 55,817.00 33,729.58 30,672.18 60.43 22,087.42 100‐5350‐30‐01 Vehicle Expense 44,000.00 44,000.00 11,433.05 8,132.96 404.07 25.98 32,162.88 100‐5352‐30‐01 Fuel 20,000.00 20,000.00 4,999.56 890.37 25.00 15,000.44 100‐5353‐30‐01 Oil/Grease/Inspections 1,000.00 1,000.00 203.33 182.33 20.33 796.67 100‐5400‐30‐01 Uniform Expense 43,000.00 43,000.00 25,000.00 18,000.00 100‐5418‐30‐01 IT Fees 2,000.00 2,000.00 174.58 8.73 1,825.42 100‐5430‐30‐01 Legal Fees 2,000.00 2,000.00 6,969.66 4,480.66 348.48 ‐ 4,969.66 100‐5440‐30‐01 EMS 131,857.00 131,857.00 39,557.18 5,822.17 54,306.03 30.00 37,993.79 100‐5445‐30‐01 Emergency Management 28,000.00 28,000.00 21,716.41 9,716.41 ‐ 8,526.00 77.56 14,809.59 100‐5480‐30‐01 Contracted Services 10,170.00 10,170.00 2,613.80 165.95 25.70 7,556.20 100‐5520‐30‐01 Telephones 1,525.00 1,525.00 562.64 190.23 36.89 962.36 100‐5523‐30‐01 Water/Sewer Charges 7,643.00 7,643.00 4,342.33 1,416.95 56.81 3,300.67 100‐5524‐30‐01 Gas 13,000.00 13,000.00 817.82 442.92 6.29 12,182.18 100‐5525‐30‐01 Electricity 50,000.00 50,000.00 9,995.69 2,167.11 19.99 40,004.31 100‐5526‐30‐01 Data Network 9,176.00 9,176.00 2,374.65 25.88 6,801.35 100‐5530‐30‐01 Travel 6,500.00 6,500.00 1,366.74 1,366.74 21.03 5,133.26 100‐5533‐30‐01 Mileage Expense 1,500.00 1,500.00 522.81 351.52 34.85 977.19 100‐5536‐30‐01 Training/Seminars 29,536.00 29,536.00 7,938.80 1,470.00 26.88 21,597.20 100‐5610‐30‐01 Fire Fighting Equipment 20,000.00 20,000.00 2,036.63 583.63 10.18 17,963.37 100‐5620‐30‐01 Tools & Equipment 320.00 320.00 396.47 396.47 123.90 ‐ 76.47 100‐5630‐30‐01 Safety Equipment 99,561.00 99,561.00 40,529.72 38,487.37 40.71 59,031.28 100‐6140‐30‐01 Capital Expense‐Equipment 82,300.00 82,300.00 72,288.04 27,755.22 18,750.41 87.84 ‐ 8,738.45 100‐7145‐30‐01 Transfer to VERF 291,085.00 291,085.00 72,771.24 24,257.08 25.00 218,313.76 100‐5110‐30‐05 Salaries & Wages 188,489.00 188,489.00 43,268.69 14,570.64 22.96 145,220.31 100‐5115‐30‐05 Salaries ‐ Overtime 22,904.00 22,904.00 2,412.88 832.19 10.54 20,491.12 100‐5140‐30‐05 Salaries ‐ Longevity Pay 875.00 875.00 810.00 92.57 65.00 100‐5143‐30‐05 Cell Phone Allowance 1,800.00 1,800.00 450.00 150.00 25.00 1,350.00 100‐5145‐30‐05 Social Security Expense 13,272.00 13,272.00 2,671.47 884.61 20.13 10,600.53 100‐5150‐30‐05 Medicare Expense 3,105.00 3,105.00 624.77 206.88 20.12 2,480.23 100‐5155‐30‐05 SUTA Expense 342.00 342.00 342.00 100‐5160‐30‐05Health Insurance 17,166.00 17,166.00 4,291.26 1,430.42 25.00 12,874.74 100‐5165‐30‐05 Dental Insurance 958.00 958.00 239.46 79.82 25.00 718.54 100‐5170‐30‐05 Life Insurance/AD&D 751.00 751.00 190.50 64.46 25.37 560.50 100‐5175‐30‐05 Liability (TML)/Workers' Comp 4,240.00 4,240.00 522.28 172.84 12.32 3,717.72 100‐5180‐30‐05 TMRS Expense 29,884.00 29,884.00 6,277.95 2,079.95 21.01 23,606.05 100‐5185‐30‐05 Long/Short Term Disability 348.00 348.00 81.53 27.68 23.43 266.47 25Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5186‐30‐05 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 150.00 50.00 25.00 450.00 100‐5191‐30‐05 Hiring Cost 2,300.00 2,300.00 2,300.00 100‐5193‐30‐05 Records Retention 250.00 250.00 250.00 100‐5194‐30‐05 FD Annual Phy & Screening 1,614.00 1,614.00 1,614.00 100‐5210‐30‐05 Office Supplies 250.00 250.00 65.19 65.19 26.08 184.81 100‐5215‐30‐05 Ammunition 1,250.00 1,250.00 1,250.00 100‐5220‐30‐05 Office Equipment 300.00 300.00 159.98 159.98 53.33 140.02 100‐5230‐30‐05 Dues,Fees,& Subscriptions 350.00 350.00 350.00 100‐5240‐30‐05 Postage and Delivery 60.00 60.00 60.00 100‐5250‐30‐05 Publications 550.00 550.00 550.00 100‐5280‐30‐05 Printing and Reproduction 500.00 500.00 500.00 100‐5295‐30‐05 Public Education/Fire Prevent 4,000.00 4,000.00 1,749.00 1,020.00 43.73 2,251.00 100‐5335‐30‐05 Radio/Video Equip. and Repairs 500.00 500.00 500.00 100‐5350‐30‐05 Vehicle Expense 2,300.00 2,300.00 83.40 83.40 3.63 2,216.60 100‐5352‐30‐05 Fuel 4,000.00 4,000.00 296.56 7.41 3,703.44 100‐5353‐30‐05 Oil/Grease/Inspections 750.00 750.00 750.00 100‐5400‐30‐05 Uniform Expense 2,050.00 2,050.00 2,050.00 100‐5430‐30‐05 Legal Fees 2,500.00 2,500.00 2,500.00 100‐5480‐30‐05 Contracted Services 2,150.00 2,150.00 2,150.00 100‐5526‐30‐05 Data Network 1,365.00 1,365.00 227.94 16.70 1,137.06 100‐5530‐30‐05 Travel 1,200.00 1,200.00 1,200.00 100‐5533‐30‐05 Mileage Expense 750.00 750.00 750.00 100‐5536‐30‐05 Training/Seminars 4,700.00 4,700.00 973.00 973.00 20.70 3,727.00 100‐5620‐30‐05 Tools & Equipment 450.00 450.00 450.00 100‐5630‐30‐05 Safety Equipment 6,450.00 6,450.00 6,450.00 100‐7145‐30‐05 Transfer to VERF 7,953.00 7,953.00 1,988.25 662.75 25.00 5,964.75 100‐5110‐40‐01 Salaries & Wages 848,934.00 848,934.00 182,615.45 60,937.84 21.51 666,318.55 100‐5115‐40‐01 Salaries ‐ Overtime 7,500.00 7,500.00 4,572.85 1,283.80 60.97 2,927.15 100‐5140‐40‐01 Salaries ‐ Longevity Pay 2,855.00 2,855.00 2,830.00 99.12 25.00 100‐5143‐40‐01 Cell Phone Allowance 3,420.00 3,420.00 855.00 285.00 25.00 2,565.00 100‐5145‐40‐01 Social Security Expense 53,644.00 53,644.00 10,827.15 3,539.75 20.18 42,816.85 100‐5150‐40‐01 Medicare Expense 12,547.00 12,547.00 2,532.16 827.84 20.18 10,014.84 100‐5155‐40‐01 SUTA Expense 2,394.00 2,394.00 2,394.00 100‐5160‐40‐01 Health Insurance 94,471.00 94,471.00 22,302.24 7,434.08 23.61 72,168.76 100‐5165‐40‐01 Dental Insurance 5,378.00 5,378.00 1,294.86 431.62 24.08 4,083.14 100‐5170‐40‐01 Life Insurance/AD&D 1,483.00 1,483.00 365.82 121.94 24.67 1,117.18 100‐5175‐40‐01 Liability (TML)/Workers' Comp 3,159.00 3,159.00 691.20 227.62 21.88 2,467.80 100‐5180‐40‐01 TMRS Expense 120,612.00 120,612.00 25,576.48 8,375.05 21.21 95,035.52 100‐5185‐40‐01 Long/Short Term Disability 1,568.00 1,568.00 347.04 115.80 22.13 1,220.96 100‐5186‐40‐01 WELLE‐Wellness Prog Reimb Empl 300.00 300.00 300.00 100‐5210‐40‐01 Office Supplies 7,050.00 7,050.00 414.77 158.39 5.88 6,635.23 100‐5212‐40‐01 Building Supplies 3,500.00 3,500.00 891.76 385.95 25.48 2,608.24 100‐5220‐40‐01 Office Equipment 6,430.00 6,430.00 1,193.31 1,193.31 18.56 5,236.69 100‐5230‐40‐01 Dues,Fees,& Subscriptions 2,200.00 2,200.00 ‐ 100.00 ‐ 4.55 2,300.00 100‐5240‐40‐01 Postage and Delivery 50.00 50.00 1.26 0.92 2.52 48.74 100‐5250‐40‐01 Publications 2,775.00 2,775.00 2,775.00 100‐5280‐40‐01 Printing and Reproduction 1,000.00 1,000.00 60.63 6.06 939.37 100‐5310‐40‐01 Rental Expense 3,406.00 3,406.00 1,136.85 294.15 2,269.15 33.38 100‐5330‐40‐01 Copier Expense 1,767.00 1,767.00 290.89 108.05 16.46 1,476.11 100‐5340‐40‐01 Building Repairs 5,000.00 5,000.00 583.25 343.25 11.67 4,416.75 100‐5350‐40‐01 Vehicle Expense 3,500.00 3,500.00 870.00 24.86 2,630.00 100‐5352‐40‐01 Fuel 6,000.00 6,000.00 1,350.80 22.51 4,649.20 100‐5353‐40‐01 Oil/Grease/Inspections 1,160.00 1,160.00 319.54 171.30 27.55 840.46 100‐5400‐40‐01 Uniform Expense 3,250.00 3,250.00 50.28 1.55 3,199.72 100‐5410‐40‐01 Professional Services 271,000.00 3,500.00 274,500.00 20,230.18 5,878.59 233,269.82 7.37 21,000.00 100‐5418‐40‐01 IT Fees 33,060.00 33,060.00 34,760.00 34,760.00 500.00 105.14 ‐ 2,200.00 26Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5419‐40‐01 IT Licenses 870.00 870.00 870.00 100‐5430‐40‐01 Legal Fees 500.00 500.00 500.00 100‐5465‐40‐01 Public Relations 500.00 500.00 500.00 100‐5475‐40‐01 Credit Card Fees 18,000.00 18,000.00 2,752.74 718.84 15.29 15,247.26 100‐5480‐40‐01 Contracted Services 4,440.00 4,440.00 700.00 260.00 15.77 3,740.00 100‐5523‐40‐01 Water/Sewer Charges 387.00 387.00 98.37 32.13 25.42 288.63 100‐5525‐40‐01 Electricity 6,500.00 6,500.00 1,089.24 369.21 16.76 5,410.76 100‐5526‐40‐01 Data Network 3,648.00 3,648.00 607.84 16.66 3,040.16 100‐5530‐40‐01 Travel 4,858.00 4,858.00 429.31 396.34 8.84 4,428.69 100‐5533‐40‐01 Mileage Expense 2,050.00 2,050.00 65.27 3.18 1,984.73 100‐5536‐40‐01 Training/Seminars 10,990.00 10,990.00 1,851.75 1,851.75 16.85 9,138.25 100‐5620‐40‐01 Tools & Equipment 1,000.00 1,000.00 1,000.00 100‐5630‐40‐01 Safety Equipment 1,500.00 1,500.00 1,500.00 100‐5640‐40‐01 Signs & Hardware 4,561.00 4,561.00 354.15 7.77 4,206.85 100‐7145‐40‐01 Transfer to VERF 29,053.00 29,053.00 7,263.24 2,421.08 25.00 21,789.76 100‐5110‐40‐02 Salaries & Wages 85,103.00 85,103.00 12,345.60 4,115.20 14.51 72,757.40 100‐5115‐40‐02 Salaries ‐ Overtime 400.00 400.00 400.00 100‐5140‐40‐02 Salaries ‐ Longevity Pay 450.00 450.00 445.00 98.89 5.00 100‐5143‐40‐02 Cell Phone Allowance 450.00 450.00 450.00 100‐5145‐40‐02 Social Security Expense 5,358.00 5,358.00 693.15 221.85 12.94 4,664.85 100‐5150‐40‐02 Medicare Expense 1,254.00 1,254.00 162.11 51.88 12.93 1,091.89 100‐5155‐40‐02 SUTA Expense 342.00 342.00 342.00 100‐5160‐40‐02 Health Insurance 12,628.00 12,628.00 2,403.96 801.32 19.04 10,224.04 100‐5165‐40‐02 Dental Insurance 653.00 653.00 113.70 37.90 17.41 539.30 100‐5170‐40‐02 Life Insurance/AD&D 137.00 137.00 28.14 9.38 20.54 108.86 100‐5175‐40‐02 Liability (TML)/Workers' Comp 395.00 395.00 53.71 17.28 13.60 341.29 100‐5180‐40‐02 TMRS Expense 11,910.00 11,910.00 1,721.62 553.91 14.46 10,188.38 100‐5185‐40‐02 Long/Short Term Disability 160.00 160.00 23.46 7.82 14.66 136.54 100‐5186‐40‐02 WELLE‐Wellness Prog Reimb Empl 300.00 300.00 300.00 100‐5210‐40‐02 Office Supplies 900.00 900.00 14.99 1.67 885.01 100‐5220‐40‐02 Office Equipment 3,455.00 3,455.00 378.00 378.00 10.94 3,077.00 100‐5230‐40‐02 Dues,Fees,& Subscriptions 520.00 520.00 520.00 100‐5240‐40‐02 Postage and Delivery 750.00 750.00 35.01 11.31 4.67 714.99 100‐5280‐40‐02 Printing and Reproduction 310.00 310.00 310.00 100‐5350‐40‐02 Vehicle Expense 1,320.00 1,320.00 1,320.00 100‐5352‐40‐02 Fuel 1,080.00 1,080.00 126.10 11.68 953.90 100‐5353‐40‐02 Oil/Grease/Inspections 225.00 225.00 225.00 100‐5400‐40‐02 Uniform Expense 450.00 450.00 450.00 100‐5430‐40‐02 Legal Fees 1,000.00 1,000.00 361.00 152.00 36.10 639.00 100‐5435‐40‐02 Legal Notices/Filings 250.00 250.00 250.00 100‐5480‐40‐02 Contracted Services 115,430.00 115,430.00 27,566.75 8,550.00 85,800.25 23.88 2,063.00 100‐5520‐40‐02 Telephones 510.00 510.00 78.21 26.07 15.34 431.79 100‐5523‐40‐02 Water/Sewer Charges 30.00 30.00 7.67 2.50 25.57 22.33 100‐5526‐40‐02 Data Network 456.00 456.00 75.98 16.66 380.02 100‐5530‐40‐02 Travel 1,540.00 1,540.00 1,540.00 100‐5533‐40‐02 Mileage Expense 250.00 250.00 250.00 100‐5536‐40‐02 Training/Seminars 1,500.00 1,500.00 1,500.00 100‐5600‐40‐02 Special Events 250.00 250.00 250.00 100‐5620‐40‐02 Tools & Equipment 400.00 400.00 400.00 100‐5640‐40‐02 Signs & Hardware 1,705.00 1,705.00 1,062.15 1,062.15 62.30 642.85 100‐6160‐40‐02 Capital Expense‐Vehicles 21,160.00 21,160.00 20,635.00 525.00 100‐7145‐40‐02 Transfer to VERF 408.00 408.00 102.00 34.00 25.00 306.00 100‐5110‐40‐03 Salaries & Wages 399,804.00 399,804.00 72,137.87 24,629.12 18.04 327,666.13 100‐5115‐40‐03 Salaries ‐ Overtime 2,000.00 2,000.00 75.94 75.94 3.80 1,924.06 100‐5126‐40‐03 Salaries‐Vacation Buy‐Out 2,957.00 2,957.00 1,625.88 54.98 1,331.12 100‐5140‐40‐03 Salaries ‐ Longevity Pay 1,105.00 1,105.00 1,105.00 100.00 27Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5143‐40‐03 Cell Phone Allowance 3,060.00 3,060.00 555.00 185.00 18.14 2,505.00 100‐5145‐40‐03 Social Security Expense 25,385.00 25,385.00 4,270.20 1,406.24 16.82 21,114.80 100‐5150‐40‐03 Medicare Expense 5,938.00 5,938.00 998.66 328.87 16.82 4,939.34 100‐5155‐40‐03 SUTA Expense 855.00 855.00 855.00 100‐5160‐40‐03 Health Insurance 47,258.00 47,258.00 10,176.54 3,392.18 21.53 37,081.46 100‐5165‐40‐03 Dental Insurance 2,258.00 2,258.00 489.24 163.08 21.67 1,768.76 100‐5170‐40‐03 Life Insurance/AD&D 531.00 531.00 118.14 39.38 22.25 412.86 100‐5175‐40‐03 Liability (TML)/Workers' Comp 1,163.00 1,163.00 205.75 67.89 17.69 957.25 100‐5180‐40‐03 TMRS Expense 56,703.00 56,703.00 10,127.93 3,338.75 17.86 46,575.07 100‐5185‐40‐03 Long/Short Term Disability 745.00 745.00 135.97 45.68 18.25 609.03 100‐5186‐40‐03 WELLE‐Wellness Prog Reimb Empl 2,400.00 2,400.00 300.00 100.00 12.50 2,100.00 100‐5210‐40‐03 Office Supplies 6,100.00 6,100.00 388.37 232.96 6.37 5,711.63 100‐5220‐40‐03 Office Equipment 8,215.00 8,215.00 2,358.93 189.00 28.72 5,856.07 100‐5230‐40‐03 Dues,Fees,& Subscriptions 2,938.00 2,938.00 278.00 9.46 2,660.00 100‐5240‐40‐03 Postage and Delivery 550.00 550.00 86.00 33.12 15.64 464.00 100‐5280‐40‐03 Printing and Reproduction 850.00 850.00 75.86 8.93 774.14 100‐5325‐40‐03 Copier Lease 3,000.00 3,000.00 3,000.00 100‐5330‐40‐03 Copier Expense 3,000.00 3,000.00 457.22 190.79 15.24 2,542.78 100‐5340‐40‐03 Building Repairs 400.00 400.00 400.00 100‐5352‐40‐03 Fuel 200.00 200.00 200.00 100‐5400‐40‐03 Uniform Expense 500.00 500.00 500.00 100‐5410‐40‐03 Professional Services 176,838.00 176,838.00 24,695.50 60,486.50 13.97 91,656.00 100‐5418‐40‐03 IT Fees 2,000.00 2,000.00 1,209.00 60.45 791.00 100‐5430‐40‐03 Legal Fees 15,000.00 15,000.00 2,014.00 817.00 13.43 12,986.00 100‐5435‐40‐03 Legal Notices/Filings 250.00 250.00 250.00 100‐5480‐40‐03 Contracted Services 4,780.00 4,780.00 520.00 200.00 10.88 4,260.00 100‐5523‐40‐03 Water/Sewer Charges 120.00 120.00 30.62 10.00 25.52 89.38 100‐5526‐40‐03 Data Network 5,260.00 5,260.00 5,260.00 100‐5530‐40‐03 Travel 4,870.00 4,870.00 4,870.00 100‐5533‐40‐03 Mileage Expense 2,170.00 2,170.00 2,170.00 100‐5536‐40‐03 Training/Seminars 4,600.00 4,600.00 90.00 1.96 4,510.00 100‐7145‐40‐03 Transfer to VERF 1,328.00 1,328.00 332.01 110.67 25.00 995.99 100‐5110‐50‐01 Salaries & Wages 229,691.00 229,691.00 39,942.75 13,232.30 17.39 189,748.25 100‐5115‐50‐01 Salaries ‐ Overtime 3,500.00 3,500.00 1,118.49 837.82 31.96 2,381.51 100‐5140‐50‐01 Salaries ‐ Longevity Pay 1,520.00 1,520.00 1,480.00 97.37 40.00 100‐5145‐50‐01 Social Security Expense 14,864.00 14,864.00 2,421.50 800.32 16.29 12,442.50 100‐5150‐50‐01 Medicare Expense 3,475.00 3,475.00 566.32 187.18 16.30 2,908.68 100‐5155‐50‐01 SUTA Expense 855.00 855.00 855.00 100‐5160‐50‐01 Health Insurance 41,460.00 41,460.00 7,355.88 2,451.96 17.74 34,104.12 100‐5165‐50‐01 Dental Insurance 2,014.00 2,014.00 354.84 118.28 17.62 1,659.16 100‐5170‐50‐01 Life Insurance/AD&D 408.00 408.00 84.42 28.14 20.69 323.58 100‐5175‐50‐01 Liability (TML)/Workers' Comp 17,334.00 17,334.00 1,617.86 524.29 9.33 15,716.14 100‐5180‐50‐01 TMRS Expense 33,152.00 33,152.00 5,746.25 1,900.57 17.33 27,405.75 100‐5185‐50‐01 Long/Short Term Disability 434.00 434.00 72.50 24.28 16.71 361.50 100‐5186‐50‐01 WELLE‐Wellness Prog Reimb Empl 1,500.00 1,500.00 150.00 50.00 10.00 1,350.00 100‐5210‐50‐01 Office Supplies 500.00 500.00 84.75 84.75 16.95 415.25 100‐5220‐50‐01 Office Equipment 1,500.00 1,500.00 1,500.00 100‐5230‐50‐01 Dues,Fees,& Subscriptions 500.00 500.00 61.00 12.20 439.00 100‐5310‐50‐01 Rental Expense 24,000.00 24,000.00 2,650.00 11.04 21,350.00 100‐5320‐50‐01 Repairs & Maintenance 4,500.00 4,500.00 806.86 17.93 3,693.14 100‐5321‐50‐01 Signal Light Repairs 5,000.00 5,000.00 5,890.63 9.66 117.81 ‐ 890.63 100‐5340‐50‐01 Building Repairs 2,000.00 2,000.00 2,000.00 100‐5350‐50‐01 Vehicle Expense 27,500.00 27,500.00 1,858.14 256.49 5,436.51 6.76 20,205.35 100‐5352‐50‐01 Fuel 5,000.00 5,000.00 1,257.68 63.45 25.15 3,742.32 100‐5353‐50‐01 Oil/Grease/Inspections 300.00 300.00 211.83 173.29 70.61 88.17 100‐5400‐50‐01 Uniform Expense 5,500.00 5,500.00 1,836.79 33.40 3,663.21 28Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5430‐50‐01 Legal Fees 9,863.00 9,863.00 5,542.50 5,542.50 56.20 4,320.50 100‐5480‐50‐01 Contracted Services 2,275,652.00 2,275,652.00 12,210.20 24,988.80 0.54 2,238,453.00 100‐5520‐50‐01 Telephones 1,100.00 1,100.00 262.38 87.46 23.85 837.62 100‐5523‐50‐01 Water/Sewer Charges 10,170.00 10,170.00 63.42 19.57 0.62 10,106.58 100‐5525‐50‐01 Electricity 172,700.00 172,700.00 46,489.69 17,870.61 26.92 126,210.31 100‐5526‐50‐01 Data Network 100.00 100.00 21.00 7.00 21.00 79.00 100‐5530‐50‐01 Travel 400.00 400.00 400.00 100‐5536‐50‐01 Training/Seminars 6,000.00 6,000.00 156.48 2.61 5,843.52 100‐5620‐50‐01 Tools & Equipment 3,000.00 3,000.00 1,072.87 56.95 35.76 1,927.13 100‐5630‐50‐01 Safety Equipment 3,500.00 3,500.00 673.97 19.26 2,826.03 100‐5640‐50‐01 Signs & Hardware 25,000.00 25,000.00 1,184.74 4.74 23,815.26 100‐5650‐50‐01 Maintenance Materials 68,000.00 68,000.00 14,461.63 5,978.27 26,252.35 21.27 27,286.02 100‐6110‐50‐01 Capital Expenditure 7,939.00 7,939.00 6,509.56 220.00 4,388.00 82.00 ‐ 2,958.56 100‐6110‐50‐01 Median Lighting‐Coit (380‐1st) 401,626.45 401,626.45 87,504.10 314,122.35 21.79 100‐6140‐50‐01 Capital Expense‐Equipment 54,500.00 54,500.00 48,410.00 ‐ 5,190.00 88.83 11,280.00 100‐7144‐50‐01 Transfer to Bond Fund 920,000.00 920,000.00 230,000.01 76,666.67 25.00 689,999.99 100‐7145‐50‐01 Transfer to VERF 63,396.00 63,396.00 15,849.00 5,283.00 25.00 47,547.00 100‐5212‐50‐05 BUILDING SUPPLIES 13,425.00 13,425.00 13,425.00 100‐5480‐50‐05 CONTRACTED SERVICES 20,000.00 20,000.00 20,000.00 100‐5523‐50‐05 WATER/SEWER CHARGES 2,400.00 2,400.00 2,400.00 100‐5524‐50‐05 GAS 200.00 200.00 200.00 100‐5525‐50‐05 ELECTRICITY 60,000.00 60,000.00 60,000.00 100‐5110‐60‐01 Salaries & Wages 306,175.00 306,175.00 68,890.55 23,158.79 22.50 237,284.45 100‐5115‐60‐01 Salaries ‐ Overtime 500.00 500.00 500.00 100‐5140‐60‐01 Salaries ‐ Longevity Pay 555.00 555.00 490.00 88.29 65.00 100‐5143‐60‐01 Cell Phone Allowance 2,160.00 2,160.00 645.00 215.00 29.86 1,515.00 100‐5145‐60‐01 Social Security Expense 19,183.00 19,183.00 4,068.07 1,358.00 21.21 15,114.93 100‐5150‐60‐01 Medicare Expense 4,486.00 4,486.00 951.41 317.59 21.21 3,534.59 100‐5155‐60‐01 SUTA Expense 684.00 684.00 684.00 100‐5160‐60‐01 Health Insurance 33,570.00 33,570.00 7,487.28 2,495.76 22.30 26,082.72 100‐5165‐60‐01 Dental Insurance 1,844.00 1,844.00 460.80 153.60 24.99 1,383.20 100‐5170‐60‐01 Life Insurance/AD&D 451.00 451.00 112.56 37.52 24.96 338.44 100‐5175‐60‐01 Liability (TML)/Workers' Comp 4,676.00 4,676.00 575.15 191.78 12.30 4,100.85 100‐5180‐60‐01 TMRS Expense 43,192.00 43,192.00 9,374.62 3,129.17 21.71 33,817.38 100‐5185‐60‐01 Long/Short Term Disability 565.00 565.00 130.38 43.46 23.08 434.62 100‐5186‐60‐01 WELLE‐Wellness Prog Reimb Empl 1,200.00 1,200.00 267.48 89.16 22.29 932.52 100‐5210‐60‐01 Office Supplies 2,000.00 2,000.00 411.55 34.70 20.58 1,588.45 100‐5212‐60‐01 Building Supplies 500.00 500.00 500.00 100‐5230‐60‐01 Dues,Fees,& Subscriptions 2,500.00 2,500.00 60.00 60.00 2.40 2,440.00 100‐5240‐60‐01 Postage and Delivery 50.00 50.00 3.26 6.52 46.74 100‐5280‐60‐01 Printing and Reproduction 250.00 250.00 250.00 100‐5330‐60‐01 Copier Expense 2,800.00 2,800.00 353.08 199.67 12.61 2,446.92 100‐5340‐60‐01 Building Repairs 500.00 500.00 500.00 100‐5400‐60‐01 Uniform Expense 400.00 400.00 400.00 100‐5410‐60‐01 Professional Services 121,375.00 69,636.28 191,011.28 7,009.28 475.00 5,875.00 3.67 178,127.00 100‐5410‐60‐01 HWY 289 Gateway Monument 1,285.39 56,189.61 ‐ 57,475.00 100‐5419‐60‐01 IT Licenses 600.00 600.00 600.00 100‐5430‐60‐01 Legal Fees 7,500.00 7,500.00 3,609.00 3,172.00 48.12 3,891.00 100‐5435‐60‐01 Legal Notices/Filings 250.00 250.00 250.00 100‐5480‐60‐01 Contracted Services 1,600.00 1,600.00 390.00 150.00 24.38 1,210.00 100‐5520‐60‐01 Telephones 420.00 420.00 107.70 35.90 25.64 312.30 100‐5523‐60‐01 Water/Sewer Charges 2,150.00 2,150.00 38.29 17.67 1.78 2,111.71 100‐5524‐60‐01 GAS 4,200.00 4,200.00 4,200.00 100‐5525‐60‐01 Electricity 9,600.00 9,600.00 9,600.00 100‐5530‐60‐01 Travel 4,600.00 4,600.00 9.00 0.20 4,591.00 100‐5533‐60‐01 Mileage Expense 2,000.00 2,000.00 431.23 253.92 21.56 1,568.77 29Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5536‐60‐01 Training/Seminars 7,500.00 7,500.00 7,500.00 100‐5601‐60‐01 Event ‐ Prosper Christmas 40,000.00 40,000.00 40,653.72 24,003.37 101.63 ‐ 653.72 100‐6000‐60‐01 Park Fees Expense 12,000.00 12,000.00 7,416.52 4,583.48 100‐6110‐60‐01 Capital Expenditure 470,300.00 ‐ 250,000.00 220,300.00 220,300.00 100‐6110‐60‐01 HWY 289 Gateway Monument 250,000.00 250,000.00 250,000.00 100‐7145‐60‐01 Transfer to VERF 1,979.00 1,979.00 494.76 164.92 25.00 1,484.24 100‐5110‐60‐02 Salaries & Wages 742,914.00 742,914.00 152,301.16 50,686.56 20.50 590,612.84 100‐5115‐60‐02 Salaries ‐ Overtime 15,443.00 15,443.00 5,982.76 4,232.92 38.74 9,460.24 100‐5126‐60‐02 Salaries‐Vacation Buy‐Out 10,793.00 10,793.00 3,575.92 33.13 7,217.08 100‐5140‐60‐02 Salaries ‐ Longevity Pay 3,905.00 3,905.00 3,790.00 97.06 115.00 100‐5143‐60‐02 Cell Phone Allowance 6,000.00 6,000.00 940.00 480.00 15.67 5,060.00 100‐5145‐60‐02 Social Security Expense 48,302.00 48,302.00 9,535.87 3,160.22 19.74 38,766.13 100‐5150‐60‐02 Medicare Expense 11,299.00 11,299.00 2,230.20 739.07 19.74 9,068.80 100‐5155‐60‐02 SUTA Expense 2,907.00 2,907.00 2,907.00 100‐5160‐60‐02 Health Insurance 151,314.00 151,314.00 32,502.54 10,834.18 21.48 118,811.46 100‐5165‐60‐02 Dental Insurance 6,648.00 6,648.00 1,513.32 504.44 22.76 5,134.68 100‐5170‐60‐02 Life Insurance/AD&D 1,754.00 1,754.00 422.10 140.70 24.07 1,331.90 100‐5175‐60‐02 Liability (TML)/Workers' Comp 27,975.00 27,975.00 3,046.69 998.19 10.89 24,928.31 100‐5180‐60‐02 TMRS Expense 108,399.00 108,399.00 22,469.42 7,449.81 20.73 85,929.58 100‐5185‐60‐02 Long/Short Term Disability 1,373.00 1,373.00 286.96 95.49 20.90 1,086.04 100‐5186‐60‐02 WELLE‐Wellness Prog Reimb Empl 6,300.00 6,300.00 1,284.96 428.32 20.40 5,015.04 100‐5210‐60‐02 Office Supplies 500.00 500.00 500.00 100‐5212‐60‐02 Building Supplies 1,500.00 1,500.00 1,500.00 100‐5220‐60‐02 Office Equipment 3,111.00 3,111.00 3,111.00 100‐5230‐60‐02 Dues,Fees,& Subscriptions 1,088.00 1,088.00 240.00 22.06 848.00 100‐5240‐60‐02 Postage and Delivery 1.40 1.40 ‐ 1.40 100‐5310‐60‐02 Rental Expense 29,000.00 29,000.00 6,525.00 19,575.00 22.50 2,900.00 100‐5320‐60‐02 Repairs & Maintenance 81,790.00 81,790.00 17,116.86 1,500.22 20.93 64,673.14 100‐5322‐60‐02 Irrigation Repairs 29,200.00 29,200.00 6,861.41 85.40 23.50 22,338.59 100‐5323‐60‐02 Field Maintenance 62,325.00 62,325.00 11,011.65 189.30 17.67 51,313.35 100‐5330‐60‐02 Copier Expense 237.00 237.00 30.41 15.11 12.83 206.59 100‐5350‐60‐02 Vehicle Expense 4,500.00 4,500.00 40.00 0.89 4,460.00 100‐5352‐60‐02 Fuel 14,295.00 14,295.00 2,433.90 17.03 11,861.10 100‐5353‐60‐02 Oil/Grease/Inspections 1,650.00 1,650.00 132.77 8.05 1,517.23 100‐5355‐60‐02 Chemicals/Fertilizer 50,680.00 50,680.00 7,461.81 2,200.00 14.72 43,218.19 100‐5400‐60‐02 Uniform Expense 10,060.00 10,060.00 1,442.26 911.60 14.34 8,617.74 100‐5480‐60‐02 Contracted Services 271,972.00 271,972.00 47,954.31 12,297.43 40,541.00 17.63 183,476.69 100‐5520‐60‐02 Telephones 4,730.00 4,730.00 794.55 264.85 16.80 3,935.45 100‐5523‐60‐02 Water/Sewer Charges 176,608.00 176,608.00 37,922.96 4,730.13 21.47 138,685.04 100‐5525‐60‐02 Electricity 160,000.00 160,000.00 39,670.31 14,105.49 24.79 120,329.69 100‐5526‐60‐02 Data Network 800.00 800.00 75.98 9.50 724.02 100‐5530‐60‐02 Travel 3,705.00 3,705.00 3,705.00 100‐5533‐60‐02 Mileage Expense 150.00 150.00 150.00 100‐5536‐60‐02 Training/Seminars 2,550.00 2,550.00 2,550.00 100‐5620‐60‐02 Tools & Equipment 3,950.00 6,500.00 10,450.00 6,046.30 6,046.30 57.86 4,403.70 100‐5630‐60‐02 Safety Equipment 1,680.00 1,680.00 25.96 1.55 1,654.04 100‐5640‐60‐02 Signs & Hardware 6,200.00 6,200.00 6,200.00 100‐6120‐60‐02 Capital Expense‐Park Impr 169,559.00 169,559.00 131,793.00 37,766.00 77.73 100‐6140‐60‐02 Capital Expense‐Equipment 99,050.00 ‐ 6,500.00 92,550.00 72,154.82 20,395.18 100‐7145‐60‐02 Transfer to VERF 77,653.00 77,653.00 19,413.24 6,471.08 25.00 58,239.76 100‐5110‐60‐03Salaries & Wages 53,222.00 53,222.00 11,924.28 3,974.76 22.41 41,297.72 100‐5140‐60‐03 Salaries ‐ Longevity Pay 230.00 230.00 230.00 100.00 100‐5145‐60‐03 Social Security Expense 3,314.00 3,314.00 677.83 221.19 20.45 2,636.17 100‐5150‐60‐03 Medicare Expense 775.00 775.00 158.53 51.73 20.46 616.47 100‐5155‐60‐03 SUTA Expense 171.00 171.00 171.00 100‐5170‐60‐03 Life Insurance/AD&D 113.00 113.00 28.14 9.38 24.90 84.86 30Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5175‐60‐03 Liability (TML)/Workers' Comp 52.00 52.00 23.12 7.56 44.46 28.88 100‐5180‐60‐03 TMRS Expense 7,462.00 7,462.00 1,635.96 535.00 21.92 5,826.04 100‐5185‐60‐03 Long/Short Term Disability 99.00 99.00 22.68 7.56 22.91 76.32 100‐5230‐60‐03 Dues,Fees,& Subscriptions 15.00 ‐ 15.00 100‐5240‐60‐03 Postage and Delivery 1,800.00 1,800.00 54.74 20.24 3.04 1,745.26 100‐5260‐60‐03 Advertising 2,000.00 2,000.00 2,000.00 100‐5280‐60‐03 Printing and Reproduction 2,000.00 2,000.00 2,000.00 100‐5475‐60‐03 Credit Card Fees 1,500.00 1,500.00 827.73 237.25 55.18 672.27 100‐5523‐60‐03 Water/Sewer Charges‐ 5.17 100‐5600‐60‐03 Special Events 28,725.00 28,725.00 716.50 716.50 2.49 28,008.50 100‐5995‐60‐03 Recreation Activities 28,000.00 28,000.00 10,675.14 1,323.60 38.13 17,324.86 100‐5110‐60‐05 Salaries & Wages 292,487.00 292,487.00 31,424.45 10,420.90 10.74 261,062.55 100‐5140‐60‐05 Salaries ‐ Longevity Pay 210.00 210.00 205.00 97.62 5.00 100‐5145‐60‐05 Social Security Expense 18,649.00 18,649.00 1,962.10 646.44 10.52 16,686.90 100‐5150‐60‐05 Medicare Expense 4,336.00 4,336.00 458.89 151.19 10.58 3,877.11 100‐5155‐60‐05 SUTA Expense 1,454.00 1,454.00 1,454.00 100‐5160‐60‐05 Health Insurance 20,331.00 20,331.00 20,331.00 100‐5165‐60‐05 Dental Insurance 1,337.00 1,337.00 1,337.00 100‐5170‐60‐05 Life Insurance/AD&D 271.00 271.00 28.14 9.38 10.38 242.86 100‐5175‐60‐05 Liability (TML)/Workers' Comp 440.00 440.00 67.89 22.38 15.43 372.11 100‐5180‐60‐05 TMRS Expense 33,760.00 33,760.00 3,354.17 1,108.86 9.94 30,405.83 100‐5185‐60‐05 Long/Short Term Disability 462.00 462.00 46.98 15.66 10.17 415.02 100‐5186‐60‐05 WELLE‐Wellness Prog Reimb Empl 2,700.00 2,700.00 2,700.00 100‐5210‐60‐05 Office Supplies 8,170.00 ‐ 500.00 7,670.00 615.43 615.43 2,380.00 8.02 4,674.57 100‐5212‐60‐05 Building Supplies 100.00 100.00 100.00 100‐5220‐60‐05 Office Equipment 25,740.00 25,740.00 13,637.41 13,637.41 52.98 12,102.59 100‐5230‐60‐05 Dues,Fees,& Subscriptions 3,000.00 3,000.00 3,000.00 100‐5240‐60‐05 Postage and Delivery 100.00 100.00 37.21 10.73 37.21 62.79 100‐5281‐60‐05 Book Purchases 27,000.00 27,000.00 8,829.45 1,448.22 11,440.61 32.70 6,729.94 100‐5282‐60‐05 DVD Purchases 1,500.00 1,500.00 197.01 197.01 13.13 1,302.99 100‐5283‐60‐05 Audiobook Purchases 1,700.00 1,700.00 205.83 12.11 1,494.17 100‐5284‐60‐05 Other Collect. Item Purchases 2,617.00 2,617.00 228.99 8.75 2,388.01 100‐5310‐60‐05 Rental Expense 500.00 500.00 500.00 100‐5325‐60‐05 Copier Lease 900.00 900.00 900.00 100‐5330‐60‐05 Copier Expense 900.00 900.00 179.39 101.60 19.93 720.61 100‐5400‐60‐05 Uniform Expense 975.00 975.00 100.00 10.26 875.00 100‐5430‐60‐05 Legal Fees 3,700.00 3,700.00 3,500.00 200.00 100‐5480‐60‐05 Contracted Services 6,500.00 6,500.00 6,500.00 100‐5520‐60‐05 Telephones 1,980.00 1,980.00 106.79 34.99 5.39 1,873.21 100‐5526‐60‐05 Data Network 75.98 ‐ 75.98 100‐5530‐60‐05 Travel 6,500.00 6,500.00 343.40 317.43 5.28 6,156.60 100‐5533‐60‐05 Mileage Expense 500.00 500.00 293.18 58.64 206.82 100‐5536‐60‐05 Training/Seminars 1,000.00 1,000.00 1,000.00 100‐5600‐60‐05 Special Events 1,000.00 1,000.00 88.66 88.66 8.87 911.34 100‐7145‐60‐05 TRANSFER TO VERF 660.00 660.00 165.00 55.00 25.00 495.00 100‐5110‐98‐01 Salaries & Wages 677,273.00 677,273.00 133,877.10 44,625.70 19.77 543,395.90 100‐5115‐98‐01 Salaries ‐ Overtime 700.00 700.00 112.99 112.99 16.14 587.01 100‐5126‐98‐01 Salaries‐Vacation Buy‐Out 9,348.00 9,348.00 6,612.02 70.73 2,735.98 100‐5140‐98‐01 Salaries ‐ Longevity Pay 1,665.00 1,665.00 1,590.00 95.50 75.00 100‐5145‐98‐01Social Security Expense 42,748.00 42,748.00 6,472.07 1,672.71 15.14 36,275.93 100‐5150‐98‐01 Medicare Expense 9,997.00 9,997.00 1,857.94 552.34 18.59 8,139.06 100‐5155‐98‐01 SUTA Expense 1,197.00 1,197.00 1,197.00 100‐5160‐98‐01 Health Insurance 68,433.00 68,433.00 14,666.10 4,888.70 21.43 53,766.90 100‐5165‐98‐01 Dental Insurance 3,157.00 3,157.00 714.84 238.28 22.64 2,442.16 100‐5170‐98‐01 Life Insurance/AD&D 795.00 795.00 185.76 61.92 23.37 609.24 100‐5175‐98‐01 Liability (TML)/Workers' Comp 1,431.00 1,431.00 397.84 126.49 27.80 1,033.16 31Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget100‐5180‐98‐01 TMRS Expense 95,887.00 95,887.00 19,179.44 6,035.28 20.00 76,707.56 100‐5185‐98‐01 Long/Short Term Disability 1,254.00 1,254.00 254.34 84.78 20.28 999.66 100‐5186‐98‐01 WELLE‐Wellness Prog Reimb Empl 1,650.00 1,650.00 300.00 100.00 18.18 1,350.00 100‐5210‐98‐01 Office Supplies 2,470.00 2,470.00 388.29 34.71 15.72 2,081.71 100‐5212‐98‐01 Building Supplies 350.00 350.00 350.00 100‐5220‐98‐01 Office Equipment 7,130.00 7,130.00 189.00 189.00 2.65 6,941.00 100‐5230‐98‐01 Dues,Fees,& Subscriptions 3,155.00 3,155.00 3,155.00 100‐5240‐98‐01 Postage and Delivery 280.00 280.00 27.14 16.13 9.69 252.86 100‐5250‐98‐01 Publications 346.00 346.00 346.00 100‐5280‐98‐01 Printing and Reproduction 200.00 200.00 200.00 100‐5290‐98‐01 Other Charges and Services 4.57 4.57 ‐ 4.57 100‐5330‐98‐01 Copier Expense 840.00 840.00 166.33 82.74 19.80 673.67 100‐5350‐98‐01 Vehicle Expense 200.00 200.00 10.04 5.02 189.96 100‐5352‐98‐01 Fuel 45.83 ‐ 45.83 100‐5353‐98‐01 Oil/Grease/Inspections 250.00 250.00 250.00 100‐5400‐98‐01 Uniform Expense 700.00 700.00 700.00 100‐5410‐98‐01 Professional Services 30,000.00 82,350.00 112,350.00 22,500.00 3,406.97 59,850.00 20.03 30,000.00 100‐5419‐98‐01 IT Licenses 2,250.00 2,250.00 2,250.00 100‐5430‐98‐01 Legal Fees 10,000.00 10,000.00 3,363.05 2,109.00 33.63 6,636.95 100‐5435‐98‐01 Legal Notices/Filings 2,400.00 2,400.00 704.53 517.13 29.36 1,695.47 100‐5480‐98‐01 Contracted Services 960.00 960.00 390.00 150.00 40.63 570.00 100‐5520‐98‐01 Telephones 3,575.00 3,575.00 510.77 169.65 14.29 3,064.23 100‐5523‐98‐01 Water/Sewer Charges 172.00 172.00 43.74 14.28 25.43 128.26 100‐5524‐98‐01 Gas 490.00 490.00 191.71 95.99 39.12 298.29 100‐5526‐98‐01 Data Network 480.00 480.00 367.67 76.60 112.33 100‐5530‐98‐01 Travel 3,660.00 3,660.00 452.28 416.28 12.36 3,207.72 100‐5533‐98‐01 Mileage Expense 6,750.00 6,750.00 133.89 99.65 1.98 6,616.11 100‐5536‐98‐01 Training/Seminars 4,399.00 4,399.00 25.00 25.00 0.57 4,374.00 100‐5620‐98‐01 Tools & Equipment 1,000.00 1,000.00 59.99 6.00 940.01 100‐7145‐98‐01 Transfer to VERF 12,677.00 12,677.00 422.34 140.78 3.33 12,254.66 150‐4015‐10‐00 Water Impact Fees‐ 19,105.00 ‐ 19,105.00 ‐ 19,105.00 150‐4020‐10‐00 Wastewater Impact Fees‐ 14,110.00 ‐ 14,110.00 ‐ 14,110.00 150‐4040‐10‐00 East Thoroughfare Impact Fees‐ 332,938.00 ‐ 332,938.00 ‐ 332,938.00 150‐4110‐10‐00 Property Taxes (Town)‐ 212,036.00 ‐ 212,036.00 ‐ 212,036.00 150‐4111‐10‐00 Property Taxes (County)‐ 84,975.00 ‐ 84,975.00 ‐ 84,975.00 150‐4120‐10‐00 Sales Taxes (Town)‐ 365,000.00 ‐ 365,000.00 ‐ 15,656.46 ‐ 3,470.51 4.29 ‐ 349,343.54 150‐4121‐10‐00 Sales Taxes (PEDC)‐ 203,792.00 ‐ 203,792.00 ‐ 13,112.28 ‐ 2,906.55 6.43 ‐ 190,679.72 150‐4610‐10‐00 Interest Income‐ 20,000.00 ‐ 20,000.00 ‐ 541.06 ‐ 257.32 2.71 ‐ 19,458.94 150‐5820‐10‐00 Town Ad Valorem Tax Rebate 1,245,915.00 1,245,915.00 1,245,915.00 160‐4041‐10‐00 W Thoro Impact Fee‐ 206,190.00 ‐ 206,190.00 ‐ 206,190.00 160‐4610‐10‐00 Interest Income‐ 73.28 ‐ 34.78 73.28 160‐5810‐10‐00 W Thoro Impact Fee Rebate 206,978.00 206,978.00 206,978.00 200‐4000‐10‐08 W/S Service Initiation‐ 88,000.00 ‐ 88,000.00 ‐ 19,025.00 ‐ 6,725.00 21.62 ‐ 68,975.00 200‐4007‐10‐08 Sanitation‐ 1,061,760.00 ‐ 1,061,760.00 ‐ 247,728.46 ‐ 83,214.74 23.33 ‐ 814,031.54 200‐4009‐10‐08 Late Fee‐W/S‐ 99,225.00 ‐ 99,225.00 ‐ 30,131.53 ‐ 8,906.14 30.37 ‐ 69,093.47 200‐4005‐50‐02 Water Revenue‐ 9,374,394.00 ‐ 47,489.00 ‐ 9,421,883.00 ‐ 1,857,327.25 ‐ 579,296.44 19.71 ‐ 7,564,555.75 200‐4010‐50‐02 Connection Tap & Construction‐ 875,830.00 ‐ 875,830.00 ‐ 214,913.00 ‐ 61,975.00 24.54 ‐ 660,917.00 200‐4012‐50‐02 Saturday Inspection Fee‐ 13,432.00 ‐ 13,432.00 ‐ 150.00 1.12 ‐ 13,282.00 200‐4018‐50‐02 Internet Cr. Card Fees‐ 49,984.00 ‐ 49,984.00 ‐ 15,251.52 ‐ 4,830.58 30.51 ‐ 34,732.48 200‐4019‐50‐02Cr. Card Pmt Fees‐ 12,892.00 ‐ 12,892.00 ‐ 4,092.05 ‐ 1,226.54 31.74 ‐ 8,799.95 200‐4060‐50‐02 NSF Fees‐ 1,850.00 ‐ 1,850.00 ‐ 275.00 ‐ 125.00 14.87 ‐ 1,575.00 200‐4243‐50‐02 Backflow Prevention Inspection‐ 32,398.00 ‐ 32,398.00 ‐ 9,375.00 ‐ 2,275.00 28.94 ‐ 23,023.00 200‐4610‐50‐02 Interest Income‐ 71,421.00 ‐ 71,421.00 ‐ 22,622.33 ‐ 10,508.32 31.68 ‐ 48,798.67 200‐4910‐50‐02 Other Revenue‐ 117,178.00 ‐ 117,178.00 ‐ 34,085.28 ‐ 10,858.64 29.09 ‐ 83,092.72 200‐4006‐50‐03 Sewer‐ 4,603,625.00 ‐ 4,603,625.00 ‐ 976,293.89 ‐ 398,477.38 21.21 ‐ 3,627,331.11 200‐4010‐50‐03 Connection Tap & Construction‐ 366,914.00 ‐ 366,914.00 ‐ 92,600.00 ‐ 26,800.00 25.24 ‐ 274,314.00 32Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget200‐5110‐10‐08 Salaries & Wages 172,626.00 172,626.00 33,959.71 11,319.90 19.67 138,666.29 200‐5115‐10‐08 Salaries ‐ Overtime 3,500.00 3,500.00 340.27 192.41 9.72 3,159.73 200‐5140‐10‐08 Salaries ‐ Longevity Pay 1,115.00 1,115.00 1,110.00 99.55 5.00 200‐5145‐10‐08 Social Security Expense 10,989.00 10,989.00 2,093.14 679.66 19.05 8,895.86 200‐5150‐10‐08 Medicare Expense 2,570.00 2,570.00 489.52 158.94 19.05 2,080.48 200‐5155‐10‐08 SUTA Expense 684.00 684.00 684.00 200‐5160‐10‐08 Health Insurance 23,520.00 23,520.00 4,939.44 1,646.48 21.00 18,580.56 200‐5165‐10‐08 Dental Insurance 1,569.00 1,569.00 342.60 114.20 21.84 1,226.40 200‐5170‐10‐08 Life Insurance/AD&D 362.00 362.00 84.42 28.14 23.32 277.58 200‐5175‐10‐08 Liability (TML)/Workers' Comp 193.00 193.00 67.65 21.95 35.05 125.35 200‐5180‐10‐08 TMRS Expense 24,639.00 24,639.00 4,806.56 1,563.02 19.51 19,832.44 200‐5185‐10‐08 Long/Short Term Disability 322.00 322.00 64.50 21.50 20.03 257.50 200‐5186‐10‐08 WELLE‐Wellness Prog Reimb‐Empl 1,500.00 1,500.00 300.00 100.00 20.00 1,200.00 200‐5210‐10‐08 Office Supplies 2,140.00 2,140.00 292.45 13.67 1,847.55 200‐5212‐10‐08 Building Supplies 1,275.00 1,275.00 314.02 100.61 24.63 960.98 200‐5220‐10‐08 Office Equipment 4,595.00 4,595.00 1,105.38 1,105.38 24.06 3,489.62 200‐5230‐10‐08 Dues,Fees,& Subscriptions 200.00 200.00 200.00 200‐5240‐10‐08 Postage and Delivery 37,500.00 37,500.00 9,045.52 3,010.33 24.12 28,454.48 200‐5280‐10‐08 Printing and Reproduction 3,636.00 3,636.00 833.70 22.93 2,802.30 200‐5290‐10‐08 Other Charges and Services 300.00 300.00 300.00 200‐5330‐10‐08 Copier Expense 1,386.00 1,386.00 211.73 95.10 15.28 1,174.27 200‐5340‐10‐08 Building Repairs 400.00 400.00 400.00 200‐5400‐10‐08 Uniform Expense 226.00 226.00 226.00 200‐5418‐10‐08 IT Fees 10,200.00 10,200.00 203.00 203.00 1.99 9,997.00 200‐5430‐10‐08 Legal Fees 3,150.00 3,150.00 3,150.00 200‐5470‐10‐08 Trash Collection 1,287,692.00 1,287,692.00 230,225.60 77,290.73 17.88 1,057,466.40 200‐5479‐10‐08 Household Haz. Waste Disposal 10,000.00 10,000.00 830.00 390.00 8.30 9,170.00 200‐5480‐10‐08 Contracted Services 15,000.00 15,000.00 2,160.73 725.10 14.41 12,839.27 200‐5520‐10‐08 Telephones 1,225.00 1,225.00 107.70 35.90 8.79 1,117.30 200‐5523‐10‐08 Water/Sewer Charges 835.00 835.00 90.56 43.40 10.85 744.44 200‐5530‐10‐08 Travel 500.00 500.00 500.00 200‐5533‐10‐08 Mileage Expense 700.00 700.00 700.00 200‐5536‐10‐08 Training/Seminars 1,500.00 1,500.00 1,500.00 200‐5600‐10‐08 Special Events 900.00 900.00 900.00 200‐7145‐10‐08 Transfer to VERF 887.00 887.00 221.76 73.92 25.00 665.24 200‐7147‐10‐08 Transfer to GF 44,237.00 44,237.00 11,059.26 3,686.42 25.00 33,177.74 200‐5176‐10‐99 TML‐Prop & Liab Insurance 39,650.00 39,650.00 49,168.64 124.01 ‐ 9,518.64 200‐5295‐10‐99 General Fund Franchise Fee 225,539.00 225,539.00 225,539.00 200‐5405‐10‐99 Land Acq. Svcs Park Ops/PW Com 800.00 800.00 800.00 200‐5415‐10‐99 Tuition Reimbursement 6,018.00 6,018.00 6,018.00 200‐6186‐10‐99 2013 Bond Payment 215,000.00 215,000.00 215,000.00 200‐6192‐10‐99 2011 Refd Bond Pmt 183,000.00 183,000.00 183,000.00 200‐6193‐10‐99 2012 CO Bond Payment 278,050.00 278,050.00 278,050.00 200‐6199‐10‐99 08 CO Bond Payment 62,000.00 62,000.00 62,000.00 200‐6201‐10‐99 2014 GO Bond Payment 365,000.00 365,000.00 365,000.00 200‐6202‐10‐99 2014 CO Bond Payment 470,000.00 470,000.00 470,000.00 200‐6205‐10‐99 2016 GO Bond Payment 340,900.00 340,900.00 340,900.00 200‐6299‐10‐99 Bond Interest Expense 1,059,922.00 1,059,922.00 1,059,922.00 200‐6610‐10‐99 Park Ops/Public Works Complex 2,000,000.00 ‐ 800.00 1,999,200.00 1,999,200.00 200‐7000‐10‐99Contingency 50,000.00 4,352.90 54,352.90 3,039.20 3,039.20 1,313.70 5.59 50,000.00 200‐5110‐50‐02 Salaries & Wages 1,043,500.00 1,043,500.00 203,588.87 66,037.11 19.51 839,911.13 200‐5115‐50‐02 Salaries ‐ Overtime 29,600.00 29,600.00 7,386.67 1,995.66 24.96 22,213.33 200‐5126‐50‐02 Salaries‐Vacation Buy‐Out 4,006.00 4,006.00 2,002.80 50.00 2,003.20 200‐5140‐50‐02 Salaries ‐ Longevity Pay 4,455.00 4,455.00 3,890.00 87.32 565.00 200‐5145‐50‐02 Social Security Expense 67,057.00 67,057.00 12,625.84 3,920.74 18.83 54,431.16 200‐5150‐50‐02 Medicare Expense 15,683.00 15,683.00 2,959.57 923.68 18.87 12,723.43 33Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget200‐5155‐50‐02 SUTA Expense 3,591.00 3,591.00 3,591.00 200‐5160‐50‐02 Health Insurance 147,458.00 147,458.00 32,698.32 10,808.30 22.18 114,759.68 200‐5165‐50‐02 Dental Insurance 8,180.00 8,180.00 1,580.62 496.84 19.32 6,599.38 200‐5170‐50‐02 Life Insurance/AD&D 2,135.00 2,135.00 473.69 154.77 22.19 1,661.31 200‐5175‐50‐02 Liability (TML)/Workers' Comp 45,246.00 45,246.00 4,393.63 1,378.18 9.71 40,852.37 200‐5180‐50‐02 TMRS Expense 150,457.00 150,457.00 29,358.18 9,214.87 19.51 121,098.82 200‐5185‐50‐02 Long/Short Term Disability 1,938.00 1,938.00 380.61 124.68 19.64 1,557.39 200‐5186‐50‐02 WELLE‐Wellness Prog Reimb‐Empl 7,950.00 7,950.00 1,245.80 428.32 15.67 6,704.20 200‐5210‐50‐02 Office Supplies 3,925.00 3,925.00 612.31 441.63 15.60 3,312.69 200‐5212‐50‐02 Building Supplies 3,800.00 3,800.00 226.34 ‐ 82.53 5.96 3,573.66 200‐5220‐50‐02 Office Equipment 11,220.00 11,220.00 308.82 2.75 10,911.18 200‐5230‐50‐02 Dues,Fees,& Subscriptions 20,000.00 20,000.00 1,345.00 1,279.00 6.73 18,655.00 200‐5240‐50‐02 Postage and Delivery 130.00 130.00 231.76 86.21 178.28 ‐ 101.76 200‐5280‐50‐02 Printing and Reproduction 3,000.00 3,000.00 3,000.00 200‐5310‐50‐02 Rental Expense 3,000.00 3,000.00 3,000.00 200‐5320‐50‐02 Repairs & Maintenance 3,600.00 3,600.00 13,506.85 375.19 ‐ 9,906.85 200‐5330‐50‐02 Copier Expense 1,600.00 1,600.00 338.08 163.82 21.13 1,261.92 200‐5340‐50‐02 Building Repairs 5,000.00 5,000.00 944.82 554.23 18.90 4,055.18 200‐5350‐50‐02 Vehicle Expense 31,322.00 31,322.00 1,897.29 577.79 6.06 29,424.71 200‐5352‐50‐02 Fuel 25,200.00 25,200.00 3,865.99 15.34 21,334.01 200‐5353‐50‐02 Oil/Grease/Inspections 1,000.00 1,000.00 420.43 80.65 42.04 579.57 200‐5400‐50‐02 Uniform Expense 20,150.00 20,150.00 7,062.63 148.44 35.05 13,087.37 200‐5419‐50‐02 IT Licenses 17,000.00 17,000.00 17,000.00 200‐5430‐50‐02 Legal Fees 1,000.00 1,000.00 1,000.00 200‐5475‐50‐02 Credit Card Fees 51,000.00 51,000.00 21,711.99 6,792.62 42.57 29,288.01 200‐5480‐50‐02 Contracted Services 51,500.00 51,500.00 28,294.36 26,531.36 54.94 23,205.64 200‐5520‐50‐02 Telephones 9,855.00 9,855.00 1,831.98 589.00 18.59 8,023.02 200‐5521‐50‐02 Cell Phone Expense 1,700.00 1,700.00 1,700.00 200‐5523‐50‐02 Water/Sewer Charges 45,700.00 45,700.00 3,629.64 1,295.26 7.94 42,070.36 200‐5524‐50‐02 Gas 1,000.00 1,000.00 767.32 376.48 76.73 232.68 200‐5525‐50‐02 Electricity 243,660.00 243,660.00 68,600.79 18,250.99 28.15 175,059.21 200‐5526‐50‐02 Data Network 4,320.00 4,320.00 731.86 100.00 16.94 3,588.14 200‐5530‐50‐02 Travel 2,300.00 2,300.00 2,300.00 200‐5533‐50‐02 Mileage Expense 1,000.00 1,000.00 1,000.00 200‐5536‐50‐02 Training/Seminars 12,200.00 12,200.00 1,408.97 596.89 11.55 10,791.03 200‐5540‐50‐02 Water Testing 4,000.00 4,000.00 423.89 10.60 3,576.11 200‐5545‐50‐02 Meter Purchases 381,480.00 381,480.00 64,624.10 2,280.00 42,250.00 16.94 274,605.90 200‐5550‐50‐02 Water Purchases 4,153,586.00 47,489.00 4,201,075.00 1,050,262.74 350,090.00 25.00 3,150,812.26 200‐5620‐50‐02 Tools & Equipment 21,989.00 21,989.00 860.64 236.90 3.91 21,128.36 200‐5630‐50‐02 Safety Equipment 10,600.00 10,600.00 2,199.89 20.75 8,400.11 200‐5640‐50‐02 Signs & Hardware 1,612.00 1,612.00 1,612.00 200‐5650‐50‐02 Maintenance Materials 3,000.00 3,000.00 2,626.56 344.90 87.55 373.44 200‐5660‐50‐02 Chemical Supplies 9,080.00 9,080.00 5,653.05 902.16 62.26 3,426.95 200‐5670‐50‐02 System Improvements 155,000.00 155,000.00 21,411.13 6,137.16 13.81 133,588.87 200‐6125‐50‐02 CAPITAL EXPENSE‐TECHNOLOGY 52,100.00 52,100.00 52,100.00 200‐6140‐50‐02 Capital Expense‐Equipment 132,200.00 132,200.00 132,200.00 200‐6160‐50‐02 Capital Expense‐Vehicles 51,618.00 51,618.00 45,805.00 5,813.00 200‐7145‐50‐02 Transfer to VERF 180,232.00 180,232.00 45,057.99 15,019.33 25.00 135,174.01 200‐7147‐50‐02 Transfer to GF 577,651.00 577,651.00 144,412.74 48,137.58 25.00 433,238.26 200‐5110‐50‐03 Salaries & Wages 370,148.00 370,148.00 66,580.05 23,538.45 17.99 303,567.95 200‐5115‐50‐03 Salaries ‐ Overtime 15,000.00 15,000.00 5,276.08 1,746.80 35.17 9,723.92 200‐5140‐50‐03 Salaries ‐ Longevity Pay 1,635.00 1,635.00 1,495.00 91.44 140.00 200‐5145‐50‐03 Social Security Expense 23,982.00 23,982.00 4,248.60 1,466.58 17.72 19,733.40 200‐5150‐50‐03 Medicare Expense 5,608.00 5,608.00 993.62 343.00 17.72 4,614.38 200‐5155‐50‐03 SUTA Expense 1,539.00 1,539.00 1,539.00 200‐5160‐50‐03 Health Insurance 73,190.00 73,190.00 12,596.00 4,277.14 17.21 60,594.00 34Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget200‐5165‐50‐03 Dental Insurance 3,739.00 3,739.00 652.94 223.60 17.46 3,086.06 200‐5170‐50‐03 Life Insurance/AD&D 859.00 859.00 187.60 65.66 21.84 671.40 200‐5175‐50‐03 Liability (TML)/Workers' Comp 19,202.00 19,202.00 1,748.37 598.83 9.11 17,453.63 200‐5180‐50‐03 TMRS Expense 53,652.00 53,652.00 9,929.25 3,422.13 18.51 43,722.75 200‐5185‐50‐03 Long/Short Term Disability 693.00 693.00 121.94 42.57 17.60 571.06 200‐5186‐50‐03 WELLE‐Wellness Prog Reimb‐Empl 3,900.00 3,900.00 417.48 139.16 10.71 3,482.52 200‐5210‐50‐03 Office Supplies 1,800.00 1,800.00 688.38 210.34 38.24 1,111.62 200‐5212‐50‐03 Building Supplies 700.00 700.00 162.43 162.43 23.20 537.57 200‐5220‐50‐03 Office Equipment 2,240.00 2,240.00 378.00 378.00 16.88 1,862.00 200‐5230‐50‐03 Dues,Fees,& Subscriptions 8,467.00 8,467.00 85.00 1.00 8,382.00 200‐5280‐50‐03 Printing and Reproduction 300.00 300.00 300.00 200‐5310‐50‐03 Rental Expense 5,000.00 5,000.00 5,000.00 200‐5320‐50‐03 Repairs & Maintenance 37,000.00 37,000.00 1,113.00 3.01 35,887.00 200‐5335‐50‐03 Radio/Video Repairs 500.00 500.00 500.00 200‐5340‐50‐03 Building Repairs 1,000.00 1,000.00 1,000.00 200‐5350‐50‐03 Vehicle Expense 26,800.00 26,800.00 2,418.23 2,292.48 9.02 24,381.77 200‐5352‐50‐03 Fuel 11,700.00 11,700.00 1,464.50 67.90 12.52 10,235.50 200‐5353‐50‐03 Oil/Grease/Inspections 300.00 300.00 156.05 53.91 52.02 143.95 200‐5400‐50‐03 Uniform Expense 9,200.00 9,200.00 2,863.48 31.13 6,336.52 200‐5419‐50‐03 IT Licenses 14,000.00 14,000.00 14,000.00 200‐5430‐50‐03 Legal Fees 100.00 100.00 100.00 200‐5480‐50‐03 Contracted Services 63,750.00 63,750.00 48.00 48.00 5,500.00 0.08 58,202.00 200‐5520‐50‐03 Telephones 1,500.00 1,500.00 441.75 147.25 29.45 1,058.25 200‐5521‐50‐03 Cell Phone Expense 850.00 850.00 850.00 200‐5523‐50‐03 Water/Sewer Charges 17,770.00 17,770.00 93.29 28.79 0.53 17,676.71 200‐5525‐50‐03 Electricity 46,098.00 46,098.00 13,047.25 3,975.59 28.30 33,050.75 200‐5526‐50‐03 Data Network 163.59 ‐ 163.59 200‐5530‐50‐03 Travel 500.00 500.00 500.00 200‐5533‐50‐03 Mileage Expense 200.00 200.00 200.00 200‐5536‐50‐03 Training/Seminars 13,200.00 13,200.00 25.00 25.00 0.19 13,175.00 200‐5560‐50‐03 Sewer Management Fees 1,626,925.00 492,847.00 2,119,772.00 707,189.31 201,377.87 33.36 1,412,582.69 200‐5620‐50‐03 Tools & Equipment 11,500.00 11,500.00 193.02 1.68 11,306.98 200‐5630‐50‐03 Safety Equipment 15,700.00 15,700.00 1,463.95 9.33 14,236.05 200‐5640‐50‐03 Signs & Hardware 250.00 250.00 250.00 200‐5650‐50‐03 Maintenance Materials 2,000.00 2,000.00 30.75 1.54 1,969.25 200‐5660‐50‐03 Chemical Supplies 3,000.00 3,000.00 534.65 17.82 2,465.35 200‐5670‐50‐03 System Improvements 49,300.00 49,300.00 6,540.01 6,043.75 13.27 42,759.99 200‐5680‐50‐03 Lift Station Expense 15,000.00 15,000.00 3,612.53 750.00 24.08 11,387.47 200‐6140‐50‐03 Capital Expense‐Equipment 20,000.00 20,000.00 20,000.00 200‐6160‐50‐03 Capital Expense‐Vehicles 411,200.00 411,200.00 333,337.65 39,263.00 81.07 38,599.35 200‐7145‐50‐03 Transfer to VERF 64,858.00 64,858.00 16,214.49 5,404.83 25.00 48,643.51 200‐7147‐50‐03 Transfer to GF 152,356.00 152,356.00 38,088.99 12,696.33 25.00 114,267.01 300‐4105‐10‐00 Property Taxes ‐Delinquent‐ 141,463.00 ‐ 141,463.00 ‐ 5,274.95 ‐ 199.27 3.73 ‐ 136,188.05 300‐4110‐10‐00 Property Taxes ‐Current‐ 4,810,042.00 ‐ 4,810,042.00 ‐ 2,922,524.56 ‐ 2,545,720.07 60.76 ‐ 1,887,517.44 300‐4115‐10‐00 Taxes ‐Penalties‐ 35,520.00 ‐ 35,520.00 ‐ 1,850.14 ‐ 72.19 5.21 ‐ 33,669.86 300‐4610‐10‐00 Interest Income‐ 36,000.00 ‐ 36,000.00 ‐ 10,492.79 ‐ 6,725.05 29.15 ‐ 25,507.21 300‐5410‐10‐00 Professional Services 8,400.00 8,400.00 8,400.00 300‐6186‐10‐00 2013 GO Ref Bond 155,000.00 155,000.00 155,000.00 300‐6189‐10‐00 2012 GO TX Bond Payment 175,000.00 175,000.00 175,000.00 300‐6192‐10‐002011 Ref Bond Pmt 117,000.00 117,000.00 117,000.00 300‐6199‐10‐00 2008 Bond Payment 558,000.00 558,000.00 558,000.00 300‐6200‐10‐00 Bond Administrative Fees 7,650.00 7,650.00 800.00 10.46 6,850.00 300‐6201‐10‐00 2014 GO Debt payment 255,000.00 255,000.00 255,000.00 300‐6203‐10‐00 2015 GO Debt Payment 170,000.00 170,000.00 170,000.00 300‐6204‐10‐00 2015 CO Debt Payment 60,000.00 60,000.00 60,000.00 300‐6205‐10‐00 2016 GO Debt Payment 374,100.00 374,100.00 374,100.00 35Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget300‐6206‐10‐00 2016 CO Debt Payment 115,000.00 115,000.00 115,000.00 300‐6207‐10‐00 2017 CO Bond Payment 575,000.00 575,000.00 575,000.00 300‐6299‐10‐00 Bond Interest Expense 2,148,158.00 2,148,158.00 2,148,158.00 400‐4610‐10‐00 Interest Earned‐ 286.06 ‐ 132.13 286.06 410‐4610‐10‐99 Interest‐ 15,000.00 ‐ 15,000.00 ‐ 5,219.18 ‐ 2,489.73 34.80 ‐ 9,780.82 410‐4910‐10‐99 Other Reimbursements‐ 20,000.00 ‐ 20,000.00 ‐ 20,000.00 410‐4995‐10‐99 Transfer In‐ 1,069,091.00 ‐ 1,069,091.00 ‐ 266,119.08 ‐ 88,706.36 24.89 ‐ 802,971.92 410‐5220‐10‐01 Office Equipment 1,500.00 1,500.00 1,702.29 1,702.29 113.49 ‐ 202.29 410‐6125‐10‐01 Capital‐Equipment (Technology) 1,500.00 ‐ 1,500.00 410‐5220‐10‐02 Office Equipment 630.00 630.00 630.00 410‐6125‐10‐02 Capital‐Equipment (Technology) 630.00 ‐ 630.00 410‐5220‐10‐03 Office Equipment 3,000.00 3,000.00 3,603.15 3,603.15 120.11 ‐ 603.15 410‐6125‐10‐03 Capital‐Equipment (Technology) 3,000.00 ‐ 3,000.00 410‐5220‐10‐05 Office Equipment 7,500.00 7,500.00 1,176.01 1,176.01 15.68 6,323.99 410‐6125‐10‐05 Capital‐Equipment (Technology) 7,500.00 ‐ 7,500.00 410‐5220‐10‐07 Office Equipment 1,500.00 1,500.00 727.38 727.38 48.49 772.62 410‐6125‐10‐07 Capital‐Equipment (Technology) 1,500.00 ‐ 1,500.00 410‐5220‐10‐08 Office Equipment 900.00 900.00 727.38 727.38 80.82 172.62 410‐6125‐10‐08 Capital‐Equipment (Technology) 900.00 ‐ 900.00 410‐5220‐20‐01 Office Equipment 29,970.00 29,970.00 23,667.60 23,667.60 6,255.00 78.97 47.40 410‐6125‐20‐01 Capital‐Equipment (Technology) 29,970.00 ‐ 29,970.00 410‐6160‐20‐01 Capital‐Vehicles 179,033.00 179,033.00 14,569.50 145,445.58 8.14 19,017.92 410‐5220‐20‐05 Office Equipment 5,000.00 5,000.00 5,000.00 5,000.00 100.00 410‐6125‐20‐05 Capital‐Equipment (Technology) 5,000.00 ‐ 5,000.00 410‐5220‐30‐01 Office Equipment 26,640.00 26,640.00 19,744.00 19,744.00 5,560.00 74.11 1,336.00 410‐6125‐30‐01 Capital‐Equipment (Technology) 26,640.00 ‐ 26,640.00 410‐6160‐30‐01 Capital‐Vehicles 105,500.00 105,500.00 59,127.64 46,372.36 410‐5220‐40‐01 Office Equipment 4,050.00 4,050.00 815.31 815.31 20.13 3,234.69 410‐6125‐40‐01 Capital‐Equipment (Technology) 4,050.00 ‐ 4,050.00 410‐5220‐40‐02 Office Equipment 630.00 630.00 630.00 410‐6125‐40‐02 Capital‐Equipment (Technology) 630.00 ‐ 630.00 410‐5220‐40‐03 Office Equipment 3,660.00 3,660.00 2,414.90 2,414.90 65.98 1,245.10 410‐6125‐40‐03 Capital‐Equipment (Technology) 3,660.00 ‐ 3,660.00 410‐6140‐50‐01 Capital‐Equipment 27,800.00 27,800.00 27,800.00 410‐5220‐50‐02 Office Equipment 900.00 900.00 1,101.59 1,101.59 122.40 ‐ 201.59 410‐6125‐50‐02 Capital‐Equipment (Technology) 900.00 ‐ 900.00 410‐6140‐50‐02 Capital‐Equipment 21,000.00 21,000.00 9,424.74 44.88 11,575.26 410‐6160‐50‐02 Capital‐Vehicles 22,200.00 22,200.00 20,710.00 1,490.00 410‐5220‐60‐01 Office Equipment 2,130.00 2,130.00 1,860.08 1,860.08 87.33 269.92 410‐6125‐60‐01 Capital‐Equipment(Technology) 2,130.00 ‐ 2,130.00 410‐5220‐60‐02 OFFICE EQUIPMENT 900.00 900.00 815.31 815.31 90.59 84.69 410‐6125‐60‐02 Capital‐Equipment(Technology) 900.00 ‐ 900.00 410‐6160‐60‐02 Capital‐vehicles 28,700.00 28,700.00 27,105.00 1,595.00 410‐5220‐98‐01 Office Equipment 5,790.00 5,790.00 4,418.46 4,418.46 76.31 1,371.54 410‐6125‐98‐01 Capital‐Equipment(Technology) 5,790.00 ‐ 5,790.00 450‐4001‐98‐02 Storm Drainage Utility Fee‐ 528,351.00 ‐ 528,351.00 ‐ 96,545.60 ‐ 43,557.09 18.27 ‐ 431,805.40 450‐4610‐98‐02 Interest Storm Utility‐ 10,000.00 ‐ 10,000.00 ‐ 1,675.43 ‐ 792.81 16.75 ‐ 8,324.57 450‐5110‐98‐02 Salaries 111,555.00 111,555.00 18,535.29 2,652.68 16.62 93,019.71 450‐5115‐98‐02 Salaries‐Overtime 1,000.00 1,000.00 215.73 191.76 21.57 784.27 450‐5140‐98‐02 Salaries‐Longevity Pay 135.00 135.00 100.00 74.07 35.00 450‐5145‐98‐02 Social Security Expense 6,987.00 6,987.00 1,146.01 168.69 16.40 5,840.99 450‐5150‐98‐02 Medicare Expense 1,635.00 1,635.00 268.01 39.45 16.39 1,366.99 450‐5155‐98‐02 SUTA Expense 342.00 342.00 342.00 450‐5160‐98‐02 Health Insurance 6,796.00 6,796.00 1,511.40 503.80 22.24 5,284.60 450‐5165‐98‐02 Dental Expense 434.00 434.00 108.36 36.12 24.97 325.64 450‐5170‐98‐02 Life Insurance/AD&D 226.00 226.00 42.21 9.38 18.68 183.79 36Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget450‐5175‐98‐02 Liability (TML) Workers Comp 5,000.00 5,000.00 406.99 61.44 8.14 4,593.01 450‐5180‐98‐02 TMRS Expense 15,733.00 15,733.00 2,537.34 382.87 16.13 13,195.66 450‐5185‐98‐02 Long/Short Term Disability 206.00 206.00 34.08 4.86 16.54 171.92 450‐5186‐98‐02 WELLE‐Wellness Prog Reimb Empl 600.00 600.00 600.00 450‐5210‐98‐02 Office Supplies 150.00 150.00 150.00 450‐5230‐98‐02 Dues, Fees, & Subscriptions 2,095.00 2,095.00 100.00 100.00 4.77 1,995.00 450‐5240‐98‐02 Postage and Delivery 50.00 50.00 50.00 450‐5310‐98‐02 Rental Expense 2,500.00 2,500.00 2,500.00 450‐5320‐98‐02 Repairs & Maiantenance 800.00 800.00 800.00 450‐5350‐98‐02 Vehicle Expense 500.00 500.00 27.77 5.55 472.23 450‐5352‐98‐02 Fuel 1,000.00 1,000.00 155.87 15.59 844.13 450‐5353‐98‐02 Oil/Grease/Inspections 200.00 200.00 200.00 450‐5400‐98‐02 Uniforms 1,000.00 1,000.00 1,000.00 450‐5410‐98‐02 Professional Services‐Storm Dr 1,000.00 1,000.00 1,000.00 450‐5480‐98‐02 Contract Services 4,250.00 4,250.00 4,250.00 100.00 450‐5520‐98‐02 Telephones 1,500.00 1,500.00 195.12 65.04 13.01 1,304.88 450‐5521‐98‐02 Cell Phone Expense 650.00 650.00 650.00 450‐5526‐98‐02 Data Network 460.00 460.00 75.98 16.52 384.02 450‐5530‐98‐02 Travel/Lodging/Meals Expense 500.00 500.00 95.99 95.99 19.20 404.01 450‐5536‐98‐02 Training/Seminars 2,095.00 2,095.00 2,095.00 450‐5620‐98‐02 Toosl & Equipment 500.00 500.00 500.00 450‐5630‐98‐02 Safety Equipment 1,700.00 1,700.00 1,700.00 450‐5650‐98‐02 Maintenance Materials 4,000.00 4,000.00 4,000.00 450‐6193‐98‐02 2012 CO Bond Payment 56,950.00 56,950.00 56,950.00 450‐6205‐98‐02 2016 CO Bond Payment 50,000.00 50,000.00 50,000.00 450‐6208‐98‐02 2017 CO Bond Payment 35,000.00 35,000.00 35,000.00 450‐6299‐98‐02 Bond Interest Expense 149,595.00 149,595.00 149,595.00 450‐7145‐98‐02 Transfer to VERF 9,038.00 9,038.00 2,259.51 753.17 25.00 6,778.49 450‐7147‐98‐02 Transfer to GF 122,390.00 122,390.00 30,597.51 10,199.17 25.00 91,792.49 560‐4995‐10‐00 Transfer In 20,637.35 ‐ 20,637.35 570‐4537‐10‐00 Court Technology Revenue‐ 10,395.00 ‐ 10,395.00 ‐ 3,151.66 ‐ 938.55 30.32 ‐ 7,243.34 570‐4610‐10‐00 Interest‐ 25.00 ‐ 25.00 ‐ 28.33 ‐ 13.90 113.32 3.33 580‐4536‐10‐00 Court Security Revenue‐ 7,700.00 ‐ 7,700.00 ‐ 2,363.69 ‐ 703.90 30.70 ‐ 5,336.31 580‐4610‐10‐00 Interest‐ 240.00 ‐ 240.00 ‐ 78.07 ‐ 34.78 32.53 ‐ 161.93 580‐5110‐10‐00 Salaries & Wages Payable 7,994.00 7,994.00 1,298.49 462.68 16.24 6,695.51 580‐5145‐10‐00 Social Security Expense 496.00 496.00 80.51 28.69 16.23 415.49 580‐5150‐10‐00 Medicare Expense 116.00 116.00 18.83 6.71 16.23 97.17 580‐5155‐10‐00 SUTA expense 171.00 171.00 171.00 580‐5175‐10‐00 Workers Comp 278.00 278.00 23.49 8.37 8.45 254.51 580‐5204‐10‐00 Court Security Expense 1,044.00 1,044.00 349.02 89.85 33.43 694.98 610‐4045‐60‐00 Park Dedication‐Fees‐ 370,718.00 ‐ 370,718.00 ‐ 370,718.00 610‐4610‐60‐00 Interest Income‐ 10,000.00 ‐ 10,000.00 ‐ 5,965.01 ‐ 2,747.05 59.65 ‐ 4,034.99 610‐5405‐60‐00 Land Acquistion Services 800.00 800.00 800.00 610‐6610‐60‐00 CAPITAL PROJECT 60,000.00 60,000.00 60,000.00 610‐6610‐60‐00 Frontier North Field Imp 440,657.72 440,657.72 6,700.00 6,700.00 453,307.72 1.52 ‐ 19,350.00 610‐6610‐60‐00 Park Ops/Public Works Complex 1,100,000.00 ‐ 800.00 1,099,200.00 1,099,200.00 620‐4055‐60‐00 Park Improvement‐ 398,000.00 ‐ 398,000.00 ‐ 398,000.00 620‐4610‐60‐00 Interest Income‐ 8,000.00 ‐ 8,000.00 ‐ 4,617.33 ‐ 2,128.10 57.72 ‐ 3,382.67 620‐4995‐60‐00 Transfer In‐ 900,000.00 ‐ 900,000.00 ‐ 900,000.00 620‐6610‐60‐00Frontier North Field Imprvmnts 803,984.69 803,984.69 385.20 803,599.49 0.05 620‐6610‐60‐00 Cockrell Park Trail Connection 70,000.00 70,000.00 67,750.00 2,250.00 620‐6610‐60‐00 Hays Park 50,000.00 50,000.00 50,000.00 620‐6610‐60‐00 Stars Trail Park #1 450,000.00 450,000.00 450,000.00 630‐4015‐50‐00 Impact Fees‐ 3,584,000.00 ‐ 3,584,000.00 ‐ 856,247.00 ‐ 243,912.00 23.89 ‐ 2,727,753.00 630‐4615‐50‐00 Interest‐ 40,000.00 ‐ 40,000.00 ‐ 13,060.05 ‐ 6,078.27 32.65 ‐ 26,939.95 630‐5489‐50‐00 DEVELOPER AGREEMENT REIMBURSE 1,709,275.00 ‐ 1,709,275.00 37Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget630‐5489‐50‐00 Dev Agrmnt‐TVG Westside 975,000.00 975,000.00 74,100.00 7.60 900,900.00 630‐5489‐50‐00 Dev Agrmt‐Prsp Prtnrs West 129,750.00 129,750.00 129,750.00 630‐5489‐50‐00 Dev Agrmnt‐Parks @ Legacy 25,000.00 25,000.00 25,000.00 630‐5489‐50‐00 Dev Agrmnt‐PISD 89,525.00 89,525.00 89,525.00 630‐5489‐50‐00 Dev Agrmnt‐Prosper Lakes 97,500.00 97,500.00 97,500.00 630‐5489‐50‐00 Dev Agrment‐Star Trail 292,500.00 292,500.00 292,500.00 630‐5489‐50‐00 Dev Agrmnt‐TVG Windsong 100,000.00 100,000.00 100,000.00 630‐6610‐50‐00 Prosper Trail EST 110,700.00 110,700.00 40,500.00 70,200.00 36.59 630‐6610‐50‐00 County Line Elevated Storage 240,450.00 280,888.79 521,338.79 37,612.23 243,276.56 7.22 240,450.00 630‐6610‐50‐00 24 WL Conn. Cnty Line EST/DNT 2,232,850.00 607,624.25 2,840,474.25 70,187.22 49,118.69 537,437.03 2.47 2,232,850.00 630‐6610‐50‐00 Custer Road Pump Station Expan 889,350.00 100,175.78 989,525.78 7,673.52 92,502.26 0.78 889,350.00 630‐6610‐50‐00 42" Lovers Lane Trnsmn Line 4,345.64 4,345.64 4,345.64 630‐6610‐50‐00 Lower Pressure Plane Easements 1,487,150.00 1,487,150.00 1,487,150.00 640‐4020‐50‐00 Impact Fees‐ 600,000.00 ‐ 600,000.00 ‐ 145,768.25 ‐ 39,161.75 24.30 ‐ 454,231.75 640‐4620‐50‐00 Interest‐ 10,000.00 ‐ 10,000.00 ‐ 3,302.91 ‐ 1,523.04 33.03 ‐ 6,697.09 640‐4905‐50‐00 Equity Fee‐ 56,000.00 ‐ 18,000.00 56,000.00 640‐5489‐50‐00 DEVELOPER AGREEMENT REIMBURSE 354,425.00 ‐ 354,425.00 640‐5489‐50‐00 Dev Agrmt TVG Westside Util 170,750.00 170,750.00 170,750.00 640‐5489‐50‐00 Dev Agrmt Propser Partners 34,150.00 34,150.00 34,150.00 640‐5489‐50‐00 Dev Agrmt Frontier Estates 51,225.00 51,225.00 51,225.00 640‐5489‐50‐00 Dev Agrmnt LaCima 10,000.00 10,000.00 10,000.00 640‐5489‐50‐00 Dev Agrmnt Brookhollow 5,000.00 5,000.00 5,000.00 640‐5489‐50‐00 Dev Agrmnt TVG Windsong 68,300.00 68,300.00 68,300.00 640‐5489‐50‐00 Dev Agrmnt All Storage 15,000.00 15,000.00 15,000.00 640‐6610‐50‐00 Public Works Interceptor 165,130.00 85,672.10 250,802.10 72,891.54 12,780.56 29.06 165,130.00 660‐4040‐50‐00 East Thoroughfare Impact Fees‐ 2,785,000.00 ‐ 2,785,000.00 ‐ 494,594.58 ‐ 95,099.75 17.76 ‐ 2,290,405.42 660‐4610‐50‐00 Interest‐ 35,000.00 ‐ 35,000.00 ‐ 14,947.03 ‐ 6,989.33 42.71 ‐ 20,052.97 660‐5489‐50‐00 DEVELOPER AGREEMENT REIMBURSE 150,000.00 150,000.00 150,000.00 660‐6410‐50‐00 Land Acq. First (DNT‐Clmn)‐ 241.30 ‐ 241.30 241.30 660‐6610‐50‐00 Frontier Pkwy BNSF Overpass 3,680,000.00 3,680,000.00 3,680,000.00 660‐6610‐50‐00 Prosper Trail (Kroger to Coit) 3,000,000.00 3,000,000.00 3,000,000.00 660‐6610‐50‐00 Prosper Trail (Coit ‐ Custer) 426,582.33 426,582.33 43,104.80 26,940.50 340,372.73 10.11 43,104.80 660‐6610‐50‐00 Coit Road (First ‐ Frontier) 350,156.00 350,156.00 94,866.60 6,618.60 255,289.40 27.09 660‐6610‐50‐00 FM2478 ROW (US380‐FM1461) 80,000.00 80,000.00 80,000.00 100.00 660‐7144‐50‐00 Transfer to Capital Proj Fund 59,061.00 ‐ 59,061.00 670‐4530‐10‐00 Police Donation Inc‐ 15,000.00 ‐ 15,000.00 ‐ 3,445.00 ‐ 1,279.00 22.97 ‐ 11,555.00 670‐4531‐10‐00 Fire Donations‐ 14,000.00 ‐ 14,000.00 ‐ 3,337.00 ‐ 1,112.00 23.84 ‐ 10,663.00 670‐4535‐10‐00 Child Safety Inc‐ 5,000.00 ‐ 5,000.00 ‐ 341.11 6.82 ‐ 4,658.89 670‐4538‐10‐00 Donations ‐ ITTCC‐ 1,000.00 ‐ 1,000.00 ‐ 1,000.00 670‐4550‐10‐00 LEOSE Revenue‐ 2,000.00 ‐ 2,000.00 ‐ 2,000.00 670‐4610‐10‐00 Interest Income‐ 2,500.00 ‐ 2,500.00 ‐ 822.27 ‐ 389.46 32.89 ‐ 1,677.73 670‐4761‐10‐00 Tree Mitigation Revenue‐ 27,475.00 27,475.00 670‐5205‐10‐00 Police Donation Exp 10,000.00 10,000.00 300.00 3.00 9,700.00 670‐5206‐10‐00 Fire Dept Donation Exp 5,000.00 36,618.00 41,618.00 30,230.20 30,230.20 72.64 11,387.80 670‐5208‐10‐00 Child Safety Expense 5,000.00 5,000.00 1,054.28 21.09 3,945.72 670‐5212‐10‐00Tree Mitigation Expense 10,000.00 10,000.00 10,000.00 670‐5292‐10‐00 PD Seizure Expense 5,000.00 5,000.00 400.00 3,000.00 8.00 1,600.00 670‐7144‐10‐00 Transfer Out‐ 20,637.35 20,637.35 680‐4041‐50‐00 W Thoroughfare Impact Fees‐ 1,850,000.00 ‐ 1,850,000.00 ‐ 391,703.00 ‐ 130,445.00 21.17 ‐ 1,458,297.00 680‐4610‐50‐00 Interest‐ 7,500.00 ‐ 7,500.00 ‐ 2,336.63 ‐ 1,133.59 31.16 ‐ 5,163.37 680‐5405‐50‐00 Cook Lane ‐ Land Acquisition 1,315.00 1,315.00 1,315.00 680‐5489‐50‐00 DEVELOPER AGREEMENT REIMBURSE 1,650,000.00 ‐ 1,650,000.00 680‐5489‐50‐00 Developer Agrmnt TVG 1,000,000.00 1,000,000.00 1,000,000.00 680‐5489‐50‐00 Development Agrmnt Parks/Legac 250,000.00 250,000.00 250,000.00 680‐5489‐50‐00 Dev Agrment Star Trail 400,000.00 400,000.00 400,000.00 680‐6610‐50‐00 Cook Lane (First ‐ End) 75,000.00 75,000.00 249,686.00 ‐ 174,686.00 38Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget680‐7144‐50‐00 Transfer to Capital Proj Fund 26,015.50 ‐ 26,015.50 730‐4530‐10‐00 Employee Contributions‐ 507,750.00 ‐ 507,750.00 ‐ 122,339.54 ‐ 40,362.98 24.09 ‐ 385,410.46 730‐4535‐10‐00 Employer Contributions‐ 1,582,120.00 ‐ 1,582,120.00 ‐ 321,246.55 ‐ 106,125.84 20.31 ‐ 1,260,873.45 730‐4540‐10‐00 Contractor Insurance Premium‐ 5,117.88 ‐ 1,705.96 5,117.88 730‐4541‐10‐00 Cobra Insurance Reimbursements‐ 329.44 ‐ 329.44 329.44 730‐4545‐10‐00 Stop Loss Reimbursement‐ 33,334.71 ‐ 8,449.64 33,334.71 730‐4610‐10‐00 Interest Income‐ 548.37 ‐ 250.36 548.37 730‐4995‐10‐00 Transfer In‐ 99,812.47 ‐ 99,812.47 ‐ 99,812.47 730‐5160‐10‐00 Health Insurance 1,859,580.00 ‐ 43,038.00 1,816,542.00 358,371.58 104,639.70 19.73 1,458,170.42 730‐5161‐10‐00 PCORI Fees 600.00 600.00 600.00 730‐5162‐10‐00 HSA Expense 117,024.00 ‐ 8,364.00 108,660.00 1,539.46 162.60 1.42 107,120.54 730‐5165‐10‐00 Dental Insurance 135,665.00 85.00 135,750.00 46,267.48 12,074.56 34.08 89,482.52 730‐5170‐10‐00 Life Insurance/AD&D 30,000.00 30,000.00 7,043.51 2,336.46 23.48 22,956.49 730‐5185‐10‐00 Long/Short Term Disability 22,110.00 ‐ 2,910.00 19,200.00 4,530.84 1,503.81 23.60 14,669.16 730‐5480‐10‐00 Contract Services 68,248.00 ‐ 3,590.00 64,658.00 6,326.45 2,164.10 9.78 58,331.55 730‐5600‐10‐00 Special Events 15,000.00 ‐ 9,000.00 6,000.00 6,000.00 750‐4610‐10‐00 Interest Income‐ 125,000.00 ‐ 125,000.00 ‐ 13,810.87 ‐ 4,499.61 11.05 ‐ 111,189.13 750‐4611‐10‐00 Interest‐2004 Bond‐ 555.57 ‐ 170.73 555.57 750‐4612‐10‐00 Interest‐2006 Bond‐ 813.16 ‐ 286.77 813.16 750‐4613‐10‐00 Interest 2008 Bond‐ 221.18 ‐ 72.40 221.18 750‐4616‐10‐00 Interest 2012 GO Bond‐ 293.89 ‐ 93.06 293.89 750‐4618‐10‐00 Interest TXDOT Contributions‐ 10,024.04 ‐ 3,576.14 10,024.04 750‐4995‐10‐00 Transfer In‐ 920,000.00 ‐ 920,000.00 ‐ 2,132,925.77 ‐ 76,666.67 231.84 1,212,925.77 750‐4999‐10‐00 Bond Proceeds‐ 18,535,000.00 ‐ 18,535,000.00 ‐ 18,535,000.00 750‐5405‐10‐00 W Prosper Rd Land Acq Svcs 9,100.00 9,100.00 2,450.00 26.92 6,650.00 750‐5405‐10‐00 Land Acq Svcs Prspr Trl & Coit 48,946.00 ‐ 48,946.00 750‐5405‐10‐00 Land Acq Svcs First St 26,600.00 26,600.00 2,100.00 14,000.00 7.90 10,500.00 750‐5419‐10‐00 Town Hall‐Multipurpose Facilit 20,324.30 20,324.30 15,629.46 4,694.84 750‐5419‐10‐00 Prosper Trail (Kroger to Coit) 20,415.00 20,415.00 20,415.00 750‐5419‐10‐00 First Street (DNT to Coleman) 133,461.49 133,461.49 10,150.00 133,461.49 7.61 ‐ 10,150.00 750‐5430‐10‐00 Legal Fees‐Prosper Trail (K‐C) 4,883.35 2,593.85 ‐ 4,883.35 750‐5430‐10‐00 Legal Fees‐First St (DNT‐Clmn) 50,387.38 50,387.38 50,387.38 750‐5430‐10‐00 Legal Fees ‐ Town Hall FFE 114.00 ‐ 114.00 750‐5430‐10‐00 Acacia Parkway Legal Fees 1,136.99 ‐ 1,136.99 750‐6160‐10‐00 Windsong FS Apparatus 281,088.50 281,088.50 262,981.50 262,981.50 93.56 18,107.00 750‐6610‐10‐00 Town Hall‐Multipurpose Facil. 200,000.00 141,251.16 341,251.16 71,272.77 41,562.38 69,978.39 20.89 200,000.00 750‐6610‐10‐00 Decorative Monument Signs 40,077.00 40,077.00 40,077.00 750‐6610‐10‐00 Downtown Enhancements 1,702,400.00 21,000.00 1,723,400.00 4,000.00 4,000.00 17,000.00 0.23 1,702,400.00 750‐6610‐10‐00 West Prosper Rd Improvements 4,877,741.50 4,877,741.50 2,458.80 4,884,382.70 0.05 ‐ 9,100.00 750‐6610‐10‐00 Old Town Streets 1,000,000.00 1,000,000.00 155,000.00 845,000.00 750‐6610‐10‐00 Town Hall Infrastructure Imprv 206,607.00 703,671.56 910,278.56 185,965.00 502,906.56 20.43 221,407.00 750‐6610‐10‐00 Town Hall Construction 385,500.00 9,124,284.76 9,509,784.76 2,108,849.98 986,945.63 7,015,434.78 22.18 385,500.00 750‐6610‐10‐00 Frontier Park North 495,090.00 2,404,300.79 2,899,390.79 1,934,506.14 814,090.91 469,794.65 66.72 495,090.00 750‐6610‐10‐00 Main Street (First‐Broadway) 442,067.40 442,067.40 26,132.00 389,427.40 5.91 26,508.00 750‐6610‐10‐00 Eighth Street (Church‐PISD) 260,000.00 260,000.00 260,000.00 750‐6610‐10‐00Field Street (First‐Broadway) 250,000.00 250,000.00 250,000.00 750‐6610‐10‐00 Parvin St (Broadway‐Eighth) 126,021.00 9,020.00 135,041.00 9,020.00 6.68 126,021.00 750‐6610‐10‐00 Sixth Street (Coleman‐Church) 177,702.00 123,425.50 301,127.50 123,425.50 40.99 177,702.00 750‐6610‐10‐00 Third Street (Church‐Lane) 87,236.00 225,164.50 312,400.50 225,164.50 72.08 87,236.00 750‐6610‐10‐00 Median Lights‐Coit (380‐First) 450,000.00 ‐ 450,000.00 750‐6610‐10‐00 Public Safety Complex, Ph 1 1,000,000.00 1,000,000.00 1,000,000.00 750‐6610‐10‐00 Town Hall FFE 1,363,115.00 1,363,115.00 214,087.02 214,087.02 208,571.56 15.71 940,456.42 750‐6610‐10‐00 Acacia Parkway 1,022,782.00 1,022,782.00 848,660.00 174,122.00 750‐6610‐10‐00 Fifth St (Coleman‐Church) 375,000.00 375,000.00 375,000.00 750‐6610‐10‐00 Third St (Main‐Coleman) 250,000.00 250,000.00 250,000.00 750‐6610‐10‐00 Traffic Signal‐Coit/Prosper Tr 220,000.00 220,000.00 214,490.00 5,510.00 39Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget750‐6610‐10‐00 Parks and Public Works Complex 900,000.00 900,000.00 900,000.00 750‐6610‐10‐00 Wndsng Injection Stabilization 1,630,000.00 1,630,000.00 309,928.87 309,928.87 610,026.23 19.01 710,044.90 760‐4610‐10‐00 Interest Income‐ 30,000.00 ‐ 30,000.00 ‐ 5,383.44 ‐ 1,686.32 17.95 ‐ 24,616.56 760‐4995‐10‐00 Transfers In‐ 292,831.37 292,831.37 760‐4999‐10‐00 Bond Proceeds‐ 11,150,000.00 ‐ 11,150,000.00 ‐ 11,150,000.00 760‐5410‐10‐00 Old Town Drainage Land Acq 2,050.00 ‐ 2,050.00 760‐5419‐10‐00 Prosper Trail EST 25,981.00 9,650.00 35,631.00 9,650.00 25,981.00 760‐5419‐10‐00 Lower Pressure Pln 42" Trns Ln 39,286.39 39,286.39 39,286.39 760‐5430‐10‐00 Legal Fees Old Town Drainage 2,052.82 399.00 ‐ 2,052.82 760‐6410‐10‐00 Water Supply Line Ph I Esment 19,415,000.00 ‐ 17,473,500.00 1,941,500.00 1,941,500.00 760‐6610‐10‐00 Lower Pressure Pln 42" Trns Ln 1,250,000.00 1,250,000.00 1,250,000.00 760‐6610‐10‐00 BNSF Railroad PRV's 50,000.00 50,000.00 50,000.00 760‐6610‐10‐00 Old Town Drainage 448,800.00 12,460.00 461,260.00 12,460.00 448,800.00 760‐6610‐10‐00 Coleman Rd Drainage 279,150.00 3,350.00 282,500.00 3,350.00 279,150.00 760‐6610‐10‐00 Old Town Drainage Land Acq 285,654.00 185,000.00 470,654.00 450,000.00 10,000.00 95.61 10,654.00 760‐6610‐10‐00 Old Town Drainage Trunk Main 1,235.00 1,235.00 1,235.00 760‐6610‐10‐00 Fishtrap Elevated Storage Tank 5,415,000.00 5,415,000.00 5,415,000.00 760‐6610‐10‐00 Water Supply Line Phase I 9,694,479.00 9,694,479.00 9,694,479.00 760‐6610‐10‐00 Old Town Drng‐First & Main 118,985.00 153,820.00 272,805.00 140,000.00 13,820.00 51.32 118,985.00 760‐6610‐10‐00 Old Town Regional Retention 200,000.00 ‐ 175,000.00 25,000.00 25,000.00 760‐6610‐10‐00 Old Town Drng ‐ Fifth St Trunk 400,000.00 400,000.00 400,000.00 770‐4610‐10‐00 Interest Income‐ 3,013.52 ‐ 1,058.97 3,013.52 770‐7144‐10‐00 Transfer to Capital Projects 5,941.08 ‐ 5,941.08 771‐4610‐10‐00 Interest Income‐ 2,990.88 ‐ 606.63 2,990.88 771‐7144‐10‐00 Transfer to Capital Projects 1,608,887.91 ‐ 1,608,887.91 772‐4610‐10‐00 Interest Income‐ 4,988.86 ‐ 1,657.43 4,988.86 772‐7144‐10‐00 Transfer to Capital Projects 203,020.27 ‐ 203,020.27 773‐4611‐98‐02 Interest ‐ 2016 CO Proceeds‐ 1,291.55 ‐ 340.86 1,291.55 773‐7144‐98‐02 Transfer to CIP ‐ 1615DR 292,831.37 ‐ 292,831.37 774‐4612‐98‐02 Interest ‐ 2017 CO Proceeds‐ 2,257.12 ‐ 784.64 2,257.12 780‐4610‐10‐00 Interest Income‐ 3,063.96 ‐ 1,058.58 3,063.96 781‐4610‐10‐00 Interest Income‐ 376.03 ‐ 115.90 376.03 800‐4120‐65‐00 Sales Taxes‐ 2,047,473.00 ‐ 2,047,473.00 ‐ 493,419.82 ‐ 146,443.90 24.10 ‐ 1,554,053.18 800‐4610‐65‐00 Interest Income‐ 36,000.00 ‐ 36,000.00 ‐ 11,804.07 ‐ 4,333.46 32.79 ‐ 24,195.93 800‐5110‐65‐00 Salaries & Wages 374,333.00 374,333.00 86,802.52 28,946.84 23.19 287,530.48 800‐5140‐65‐00 Salaries ‐ Longevity Pay 85.00 85.00 70.00 82.35 15.00 800‐5141‐65‐00 Salary‐Incentive 20,000.00 20,000.00 20,000.00 800‐5142‐65‐00 Car Allowance 14,400.00 14,400.00 3,600.00 1,200.00 25.00 10,800.00 800‐5143‐65‐00 Cell Phone Allowance 2,580.00 2,580.00 375.00 125.00 14.54 2,205.00 800‐5145‐65‐00 Social Security Expense 24,044.00 24,044.00 5,344.97 1,780.99 22.23 18,699.03 800‐5150‐65‐00 Medicare Expense 5,624.00 5,624.00 1,250.05 416.53 22.23 4,373.95 800‐5155‐65‐00 SUTA Expense 513.00 513.00 513.00 800‐5160‐65‐00 Health Insurance 25,107.00 25,107.00 5,327.88 1,775.96 21.22 19,779.12 800‐5165‐65‐00 Dental Insurance 1,382.00 1,382.00 345.42 115.14 24.99 1,036.58 800‐5170‐65‐00 Life Insurance/AD&D 517.00 517.00 60.78 20.26 11.76 456.22 800‐5175‐65‐00 Liability (TML)/Workers' Comp 388.00 388.00 171.90 57.28 44.30 216.10 800‐5180‐65‐00 TMRS Expense 54,137.00 54,137.00 12,177.61 4,057.77 22.49 41,959.39 800‐5185‐65‐00 Long/Short Term Disability 712.00 712.00 164.93 55.00 23.16 547.07 800‐5186‐65‐00 WELLE‐Wellness Prog Reimb‐Empl 600.00 600.00 600.00 800‐5189‐65‐00 Administrative Fees 15,000.00 15,000.00 3,750.00 1,250.00 25.00 11,250.00 800‐5210‐65‐00 Office Supplies 2,500.00 2,500.00 159.54 82.55 6.38 2,340.46 800‐5212‐65‐00 Building Supplies 500.00 500.00 500.00 800‐5220‐65‐00 Office Equipment 25,000.00 25,000.00 207.69 69.23 0.83 24,792.31 800‐5230‐65‐00 Dues,Fees,& Subscriptions 30,000.00 30,000.00 142.00 39.00 0.47 29,858.00 800‐5240‐65‐00 Postage and Delivery 1,000.00 1,000.00 1,000.00 800‐5265‐65‐00 Promotional Expense 75,000.00 75,000.00 635.00 35.00 0.85 74,365.00 40Item 4b
AccountDescriptionCurrentCurrentCurrrentCurrentCurrentEncumbrances Percent YTD CurrentYearYearYearYTDMonth%RemainingAdopted Budget Amendment Amended Budget ActualActualBudget800‐5280‐65‐00 Printing and Reproduction 15,000.00 15,000.00 291.68 1.95 14,708.32 800‐5305‐65‐00 Chapt 380 Program Grant Exp 81,177.00 81,177.00 13,112.28 2,906.55 16.15 68,064.72 800‐5310‐65‐00 Rental Expense 47,500.00 47,500.00 12,210.90 4,070.30 25.71 35,289.10 800‐5330‐65‐00 Copier Expense 5,500.00 5,500.00 648.74 325.76 11.80 4,851.26 800‐5340‐65‐00 Building Repairs 500.00 500.00 500.00 800‐5410‐65‐00 Professional Services 70,000.00 70,000.00 7,187.24 3,444.65 15,000.00 10.27 47,812.76 800‐5412‐65‐00 Audit Fees 1,750.00 1,750.00 1,500.00 85.71 250.00 800‐5430‐65‐00 Legal Fees 15,000.00 15,000.00 15,000.00 800‐5480‐65‐00 Contracted Services 12,500.00 12,500.00 12,500.00 800‐5520‐65‐00 Telephones 4,200.00 4,200.00 446.66 338.19 10.64 3,753.34 800‐5523‐65‐00 Water 500.00 500.00 58.27 30.62 11.65 441.73 800‐5524‐65‐00 Gas 400.00 400.00 51.77 18.91 12.94 348.23 800‐5525‐65‐00 Electricity 2,100.00 2,100.00 256.18 45.54 12.20 1,843.82 800‐5526‐65‐00 Data Network 151.96 ‐ 151.96 800‐5530‐65‐00 Travel 20,000.00 20,000.00 3,820.44 656.22 19.10 16,179.56 800‐5531‐65‐00 Prospect Mtgs/Business Meals 6,000.00 6,000.00 1,108.33 929.14 18.47 4,891.67 800‐5533‐65‐00 Mileage Expense 500.00 500.00 30.71 6.14 469.29 800‐5536‐65‐00 Training/Seminars 15,000.00 15,000.00 1,290.00 1,290.00 8.60 13,710.00 41Item 4b
"A PLACE WHERE EVERYONE MATTERS"
Investment Portfolio Summary
October 1, 2017 - December 31, 2017
Prepared By
Betty Pamplin
Accounting Manager
Town of Prosper
Kelly Neal
Finance Director
Town of Prosper
Item 4c
Item 4c
Page 2
TOWN OF PROSPER, TEXAS
INVENTORY HOLDING REPORT
12/31/17
ALL FUND TYPES EXCEPT EDC
Maturity Break
Bank Deposit 13,799,179
Subtotal - Cash 13,799,179 21.3%
TexPool Prime 18,213,249
LOGIC Prime 15,262,022
Subtotal - Pools 33,475,271 51.7%
Agencies, Treasuries, Muni Bonds & CD's
0-3 months 2,000,000
3-6 months 2,000,000
6-9 months 7,000,000
9-12 months 5,000,000
Subtotal - Other < 1 year 16,000,000 24.7%
1-2 years 1,500,000
2-3 years 0
> 3 years 0 0.06%
Subtotal - Other 1 or > 1 year 1,500,000 2.3%
Total 64,774,450 100.0%
Asset Diversification
Bank Deposit 13,799,179 20.4%
TexPool 18,213,249 26.9%
TexStar 15,262,022 22.5%
Certificate of Deposit 5,000,000 7.4%
Agencies 12,000,000 17.7%
Bonds 3,500,000 5.2%
Total 67,774,450 100.0%
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000
20,000,000
Town of Prosper -Maturity Break
1 Day Liquidity
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000
20,000,000
Bank
Deposit
TexPool TexStar Certificate
of Deposit
Agencies Bonds
Town of Prosper -Security Type
Item 4c
Page 3
TOWN OF PROSPER, TEXAS
CURRENT INVESTMENT PORTFOLIO AS OF
December 31, 2017
ALL FUND TYPES (EXCEPT EDC) AS DEFINED IN TOWN'S INVESTMENT POLICY
Maturity
PURCHASE DAYS DAYS TO 1-90 91-180 181-270 271-365 366-730 731-1095 1096+
TYPE OF SETTLEMENT MATURITY HELD MATURITY WEIGHTED AVG WEIGHTED 0-3 3-6 6-9 9-12 1-2 2-3 MORE THAN
CUSIP SECURITY PAR DATE DATE TERM 12/31/17 12/31/17 RATE % TOTAL MATURITY AVG. YIELD Market Rate MONTHS MONTHS MONTHS MONTHS YEARS YEARS 3 YEARS
Bank Deposit Cash 13,799,179 12/31/17 01/01/18 1 0 1 0.7500%20.36%0.204 0.15%100.0000%13,799,179 13,799,179 0 0 0 0 0 0 13,799,179
TexPool Prime Pool 18,213,249 12/31/17 01/01/18 1 0 1 0.9951%26.87%0.269 0.27%100.0000%18,213,249 18,213,249 0 0 0 0 0 0 18,213,249
LOGIC Prime Pool 15,262,022 12/31/17 01/01/18 1 0 1 0.0000%22.52%0.225 0.00%100.0000%15,262,022 15,262,022 0 0 0 0 0 0 15,262,022
FNC Broker CDARS 2,000,000 5/2617-5/31/17 2/26/18-3/2/2018 270 210 60 1.15%2.95%1.771 0.03%100.0000%2,000,000 2,000,000 0 0 0 0 0 0 2,000,000
FNC Broker CDARS 3,000,000 8/11/17-8/17/17 8/10/18-8/16/18 360 135 225 1.46%4.43%9.960 0.06%100.0000%3,000,000 0 0 3,000,000 0 0 0 0 3,000,000
313375K48 FHLB 4,000,000 05/24/17 09/14/18 478 221 257 1.2440%5.90%15.168 0.07%100.0000%4,000,000 0 0 4,000,000 0 0 0 0 4,000,000
3134G9UY1 FHLMC 3,000,000 05/03/17 06/29/18 422 242 180 1.1649%4.43%7.968 0.05%100.0000%3,000,000 0 0 0 0 0 0 0 0
3133XSR59 FHLB 1,000,000 05/03/17 12/14/18 590 242 348 1.2890%1.48%5.135 0.02%100.0000%1,000,000 0 0 0 1,000,000 0 0 0 1,000,000
313376BR5 FHLB 1,000,000 05/03/17 12/14/18 590 242 348 1.2740%1.48%5.135 0.02%100.0000%1,000,000 0 0 0 1,000,000 0 0 0 1,000,000
313376VU6 FHLB 3,000,000 05/03/17 11/30/18 576 242 334 1.2799%4.43%14.784 0.06%100.0000%3,000,000 0 0 0 3,000,000 0 0 0 3,000,000
443728ET3 Hudson Cnty Muni Bond 2,000,000 06/16/17 06/15/18 364 198 166 2.0000%2.95%4.899 0.06%100.0000%2,000,000 0 2,000,000 0 0 0 0 0 2,000,000
20772KAA7 Connecticut St GO Bonds 1,500,000 12/21/17 01/15/19 390 10 380 2.2000%2.21%8.410 0.05%100.0000%1,500,000 0 0 0 0 1,500,000 0 0 1,500,000
67,774,450 4,774 2,473 2,302 100.00%73.926 0.85% 67,774,450 49,274,450 2,000,000 7,000,000 5,000,000 1,500,000 0 0
64,774,450
Item 4c
Average Portfolio Yield:0.80%Average Portfolio Yield:0.85%Average Portfolio Maturity (days):98Average Portfolio Maturity (days):74% Maturing within 3 months:70.6%% Maturing within 3 months:72.7%Town of Prosper, TexasQuarterly Portfolio ChangeCash20%Pools50%CD's7%Agencies18%Bonds 5%Total Portfolio Assets as of 12/31/17 are $67,786,680Cash25%Pools46%CD's8%Agencies19%Bonds2%Total Portfolio Assets as of10/1/2017 are $64,774,847Page 4Item 4c
Page 5
TOWN OF PROSPER, TEXAS
QUARTERLY POSITION CHANGE REPORT
October 1, 2017 - December 31, 2017
PURCHASE BOOK VALUE MARKET VALUE
TYPE OF CURRENT SETTLEMENT MATURITY BEGINNING ENDING BEGINNING ENDING
CUSIP SECURITY PAR RATE DATE DATE 10/01/17 12/31/17 CHANGE 10/01/17 12/31/17 CHANGE
Cash Positions: Bank Cash Investments
Bank Deposit Cash 13,784,179 0.750%12/31/17 01/01/18 16,133,039 13,784,179 (2,348,860) 16,133,039 13,784,179 (2,348,860)
Cash MM Fund 15,000 0.010%01/00/00 01/01/00 - 15,000 15,000 - 15,000 15,000
Subtotal Cash Positions 13,799,179 16,133,039 13,799,179 (2,333,860)16,133,039 13,799,179 (2,333,860)
Cash Positions: Pooled Investments
TexPool Pool - 0.995%10/1/2016 10/1/2017 - - - - - -
TexPool Prime Pool 18,213,249 1.238%10/01/17 01/01/18 14,164,609 18,213,249 4,048,640 14,164,609 18,213,249 4,048,640
TexStar Pool - 0.000%10/01/16 01/01/18 - - - 0 0 -
LOGIC Prime Pool 15,262,022 1.263%15,420,049 15,262,022 (158,027) 15,420,049 15,262,022 (158,027)
Subtotal Pool Investments 33,475,271 29,584,658 33,475,271 3,890,613 29,584,658 33,475,271 3,890,613
Certificates of Deposit
FNC Broker CDARS 2,000,000 1.15%5/2617-5/31/17 2/26/18-3/2/2018 2,000,000 2,000,000 - 2,000,000 2,000,000 -
FNC Broker CDARS 3,000,000 1.46%8/11/17-8/17/17 8/10/18-8/16/18 3,000,000 3,000,000 - 3,000,000 3,000,000 -
Subtotal CD's 5,000,000 5,000,000 5,000,000 0 5,000,000 5,000,000 0
Agencies
313375K48 FHLB 4,000,000 1.2440%05/24/17 09/14/18 4,028,607 4,021,156 (7,451) 4,022,320 4,006,680 (15,640)
3134G9UY1 FHLMC 3,000,000 1.1649%05/03/17 06/29/18 2,994,330 2,994,330 - 2,993,250 2,991,300 (1,950)
3133XSR59 FHLB 1,000,000 1.2890%05/03/17 12/14/18 1,029,327 1,023,283 (6,044) 1,027,140 1,017,810 (9,330)
313376BR5 FHLB 1,000,000 1.2740%05/03/17 12/14/18 1,005,662 1,004,495 (1,167) 1,003,600 998,910 (4,690)
313376VU6 FHLB 3,000,000 1.2799%05/03/17 11/30/18 3,014,540 3,011,443 (3,097) 3,007,920 2,996,010 (11,910)
Subtotal Agencies 12,000,000 12,072,466 12,054,706 (17,760) 12,054,230 12,010,710 (43,520)
Bonds
20772KAA7 Connecticut St GO Bonds 1,500,000 2.2000%12/21/17 01/15/19 - 1,501,524 1,501,524 - 1,500,600 1,500,600
443728ET3 Hudson Cnty Muni Bond 2,000,000 2.0000%06/16/17 06/15/18 2,006,990 2,004,532 (2,459) 2,002,920 2,000,920 (2,000)
Subtotal Bonds 3,500,000 2,006,990 3,506,055 1,499,065 2,002,920 3,501,520 1,498,600
Grand Total 67,774,450 64,797,153 67,835,211 3,038,058 64,774,847 67,786,680 3,011,832
Approximate Net Change in Cash Position for the Quarter:
Bond Proceeds received -$
General Fund revenue receipts 2,500,000
Tax Collections M&O 7,056,357
Tax Collections I&S 2,929,650
Utility revenue receipts 4,200,686
CIP Projects expenditures (7,965,816)
Operating expenditures (4,521,670)
Developer Reimbursements (1,007,901)
Debt Service Payments -
Net Change in Cash position 3,191,306$
Item 4c
Page 1 of 1
To: Mayor and Town Council
From: Alex Glushko, AICP, Planning Manager
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 27, 2018
Agenda Item:
Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of
the Town Council to the Development Services Department, pursuant to Chapter 4, Section
1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning
& Zoning Commission on any Site Plan or Preliminary Site Plan.
Description of Agenda Item:
Attached are the Preliminary Site Plan and Site Plans that were acted on by the Planning &
Zoning Commission at their February 20, 2018, meeting. Per the Town’s Zoning Ordinance, the
Town Council has the ability to direct staff to submit a written notice of appeal on behalf of the
Town Council to the Development Services Department for any Preliminary Site Plan or Site
Plan acted on by the Planning & Zoning Commission.
Attached Documents:
1.Preliminary Site Plan for Prosper Business Park
2.Site Plan for Prosper Business Park, Phase 2
3.Site Plan for PISD High School Temporary Buildings
Attachment Summary:
Project Name Type Location Building Size
Existing/
Proposed
Uses
Known
Tenant(s)
Prosper Business
Park
Preliminary
Site Plan
East side of
Cook Lane,
1,200± feet
south of
Prosper Trail
Square feet
528,165 total
(24 buildings)
Office /
Warehouse
Unknown
Prosper Business
Park, Phase 2
Site Plan Southeast
corner of
Cook Lane
and Industry
Way
146,375 square
feet total (6
buildings)
Office /
Warehouse
Unknown
PISD High School
(Temporary
Buildings)
Site Plan 301 Eagle
Drive
22,880 square
feet total (2
buildings)
Temporary
Buildings
PISD
Town Staff Recommendation:
Town staff recommends that the Town Council take no action on this item.
Prosper is a place where everyone matters.
PLANNING
Item 4d
0
SCALE: 1" =
100 100 200
100'Filepath: O:\150418\ENGINEERING\EXHIBIT\PRELIMINARY SITE PLAN (OVERALL).DWG Layout: PRELIMINARY SITE PLANPlotted: TUE 02/13/18 5:40:16P By: Andrew MesserNO CHANGES ARE TO BE MADE TO THIS DRAWING WITHOUT WRITTEN PERMISSION OF HARRIS KOCHER SMITH.101 Summit Avenue, Suite 1014
Fort Worth, Texas 76102
P: 817.769.6279 F: 817.769.6298
HarrisKocherSmith.com
A PRELIMINARY SITE PLAN OF
LOTS 1-15, BLOCK A AND LOTS 1-8, BLOCK B
PROSPER BUSINESS PARK
AN ADDITION TO THE TOWN OF PROSPER, COLLIN COUNTY, TEXAS
AND BEING A PORTION OF THE COLLIN COUNTY SCHOOL SURVEY,
ABSTRACT NUMBER 147, COLLIN COUNTY TEXAS
FEBRUARY 2018
CASE NO. D18-0009
TYPICAL PARKING DETAIL "A"TYPICAL PARKING DETAIL "B"
OWNER/DEVELOPER:
CROSSLAND CONSTRUCTION COMPANY
861 N. COLEMAN STREET
PROSPER, TEXAS 75078
469-408-7702
SINGLE CONTAINER DETAIL
DUMPSTER BACKING DETAILBURLINGTON NORTHERN SANTA FERAILROAD COMPANYCOOK LANEA
A
B
A
PHASE 1
CASE NO.
D15-0081
PHASE 2
PHASE 3
PHASE 4
CORPORATE STREET (60' R-O-W)TECHNOLOGY LANE (60' R-O-W)Item 4d
BLOCK B
PHASE I
PHASE I
COOK LANE (SEE PUBLIC PLAN SET)INDUSTRY WAY INDUSTRY WAY
TECHNOLOGY LANEBURLINGTON NORTHERN SANTA FERAILROAD COMPANY14
BLOCK B
BLOCK A
10
11 10
12
12
7
6
5
11
9
12
11
7
7
9
8
8 6
10
10
88
8
8 7 87
9
6 8
8
8
88
11
12
88
8
14 9
11 10
10
9
8
3
7
7
11
989
11 11
Filepath: O:\150418\ENGINEERING\PRIVATE CD\PHASE 2\SITE PLAN.DWG Layout: SITE PLANPlotted: TUE 02/13/18 5:20:32P By: Andrew MesserNO CHANGES ARE TO BE MADE TO THIS DRAWING WITHOUT WRITTEN PERMISSION OF HARRIS KOCHER SMITH.0
SCALE: 1" =
60 60 120
60'
101 Summit Avenue, Suite 1014
Fort Worth, Texas 76102
P: 817.769.6279 F: 817.769.6298
HarrisKocherSmith.com
TBPE Firm No. F-15501
OWNER/DEVELOPER:
CROSSLAND CONSTRUCTION COMPANY
861 N. COLEMAN STREET
PROSPER, TEXAS 75078
469-408-7702
A SITE PLAN OF
LOTS 8,9 BLOCK A &
LOTS 1-3,8, BLOCK B
PROSPER BUSINESS PARK
PHASE 2
13.315 ACRES
AN ADDITION TO THE TOWN OF PROSPER, COLLIN COUNTY, TEXAS
AND BEING A PORTION OF THE COLLIN COUNTY SCHOOL SURVEY,
ABSTRACT NUMBER 147, COLLIN COUNTY TEXAS
CASE NO. D18-0010
SINGLE CONTAINER DETAIL
DUMPSTER BACKING DETAIL
TYPICAL PARKING DETAIL "A"TYPICAL PARKING DETAIL "B"
Item 4d
PPS10288Prosper, Texas
Prosper Independent School District
Prosper High School Portables
revisionno.dateby
tnp project
sheet
scale
vert
horiz
when bar is
1 inch long
Feb. 2018
Prosper
Independent
School
District
intended for construction, bidding or permit
This document is for interim review and is not
purposes.
, P.E. Date:
Tx. Reg. #
Feb 09, 2018
109788
Craig Chonko
825 Watters Creek Boulevard, Suite M300
Allen, Texas 75013
214.461.9867 ph 214.461.9864 fx
TBPE Firm No. F-230
TBPLS Firm No. 100116-00
TBPLS Firm No. 100116-01
www.tnpinc.com
SITE PLANN/A
1"=100'EX
Item 4d
Page 1 of 4
To: Mayor and Town Council
From: Alex Glushko, AICP, Planning Manager
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 27, 2018
Agenda Item:
Conduct a Public Hearing, and consider and act upon an ordinance for a Specific Use Permit
(SUP) for a Temporary Wireless Communication & Support Structure, on 0.1± acre, located on
the northeast corner of Pine Leaf Lane and Mountain Laurel Drive. The property is zoned Planned
Development-40 (PD-40). (S18-0001).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning Current Land Use Future Land Use Plan
Subject
Property
Planned Development-
40-Townhome Undeveloped Medium Density
Residential
North Planned Development-
40-Townhome Undeveloped Medium Density
Residential
East Planned Development-
40-Townhome Undeveloped Medium Density
Residential
South Planned Development-
40-Townhome Undeveloped Medium Density
Residential
West Planned Development-
40-Townhome Undeveloped Medium Density
Residential
Requested Zoning – The purpose of this request is to allow for a Temporary Wireless
Communication & Support Structure. Exhibit B shows the proposed layout, which consists of a
71-foot tall support structure with associated ground-mounted equipment within the 200 square-
foot lease area. The site is located in a future phase of the townhome development within
Windsong Ranch.
The lease area is proposed to be accessed by a temporary 15-foot gravel driveway. The property
owner, TVG Texas I, LLC, has requested a temporary Specific Use Permit for a one-year time
period, which would begin from the date the ordinance is approved by Town Council.
Prosper is a place where everyone matters.
PLANNING
Item 6
Page 2 of 4
The purpose of the temporary antenna is to improve wireless
communication services for the area within one mile of the structure. The
structure will only accommodate a single carrier, AT&T. The requested
one-year time period will allow AT&T and the property owner time to submit
a request to the Town for a permanent wireless communication support
structure. The site for a permanent structure has not been determined at
this time.
The support structure will consist of a wooden pole with three (3) antennas
mounted with metal brackets. The pole will have a diameter of 20± inches
at the base, and a diameter of 11± inches at the top. The antenna and
bracket will extend 19± inches outward from the pole surface. Overall, the
antenna array will have a diameter of 48± inches, including the antennas.
A picture of a similar facility is shown on the right-hand side of the page;
however the picture shows a pole with six (6) antennas, while the proposed
pole will only include three (3) antennas. The applicant has indicated that
they can paint the antennas and brackets to match the pole, which will
reduce their visibility. Staff is recommending this as a condition of
approval.
The ground-mounted equipment will
consist of a single cabinet measuring 4±
feet tall by 4± feet wide, and 18± inches
deep. The cabinet will be mounted on
brackets set between two 7-foot tall posts
with the top of the cabinet 6± feet off the
ground. The elevations of the proposed
temporary support structure and ground-
mounted equipment are shown on Exhibit
D. A picture of a similar cabinet is also shown on the left-hand
side of the page for reference; however, the equipment shown on
the picture is roof-mounted and does not show the 7-foot mounting
posts, it is intended only to show the cabinet.
Due to the temporary nature of the request and that ground-mounted equipment box is similar to
other utility cabinets seen in the Town, the applicant is not proposing to provide a screening wall
and associated landscaping.
The Zoning Ordinance contains four criteria to be considered in determining the validity of a SUP
request. These criteria, as well as staff’s responses for each, are below.
1.Is the use harmonious and compatible with its surrounding existing uses or proposed uses?
The properties to the north, east, and south are undeveloped and zoned for residential
development. On the property to the west and southwest single family residences are being
constructed and are zoned for residential development. As the proposed use is temporary in
nature it is harmonious and compatible with the surrounding proposed uses.
2.Are the activities requested by the applicant normally associated with the requested use?
Item 6
Page 3 of 4
The activities requested by the applicant, as shown on Exhibit B, are normally associated with
the use of a temporary wireless communications support structure.
3.Is the nature of the use reasonable?
The Future Land Use Plan recommends Medium Density Residential uses for the property.
The proposed use is permitted by SUP within all zoning districts; therefore, the nature of the
use is reasonable.
4.Has any impact on the surrounding area been mitigated?
The temporary nature of the proposed use will have minimal impact on the surrounding area.
Future Land Use Plan – The Future Land Use Plan recommends Medium Density Residential
uses for the property. This request conforms to the Future Land Use Plan.
Conformance to the Thoroughfare Plan – The SUP exhibit complies with the Thoroughfare Plan.
Water and Sanitary Sewer Services – Water and sanitary sewer services are located directly
adjacent to the site.
Access – Access to the property is provided from Pine Leaf Lane. Adequate access is provided
to the property.
Schools – This property is located within the Prosper Independent School District (PISD). It is
not anticipated that a school site will be needed on this property.
Parks – The property will not be needed for a park.
Environmental Considerations – There is no 100-year floodplain located on the property.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by state law. To date, Town
staff has not received any Public Hearing Notice Reply Forms. Town Attorney, Terrence Welch
of Brown & Hofmeister, L.L.P., has approved the standard ordinance as to form and legality.
Attached Documents:
1. Location and Zoning Maps
2.SUP Exhibits A, B, and D
3. Ordinance
Planning & Zoning Commission Recommendation:
At their February 6, 2018 meeting, the Planning & Zoning Commission voted 5-0 to recommend
that the Town Council approve the request subject to the following:
1.Expiration of the Specific Use Permit one-year following the date of Town Council approval;
2.Removal of the wireless communication & support structure, all associated ground-mounted
equipment, and gravel access drive, prior to expiration of the Specific Use Permit; and
3.Painting of the antennas and brackets to match the color of the main pole support structure.
Town Staff Recommendation:
Town staff recommends that the Town Council approve the ordinance for a Specific Use Permit
(SUP) for a Temporary Wireless Communication & Support Structure, on 0.1± acre, located on
the northeast corner of Pine Leaf Lane and Mountain Laurel Drive, subject to the following:
Item 6
Page 4 of 4
1.Expiration of the Specific Use Permit one-year following the date of Town Council approval;
2.Removal of the wireless communication & support structure, all associated ground-mounted
equipment, and gravel access drive, prior to expiration of the Specific Use Permit; and
3.Painting of the antennas and brackets to match the color of the main pole support structure.
Proposed Motion:
I move to approve an ordinance for a Specific Use Permit (SUP) for a Temporary Wireless
Communication & Support Structure, on 0.1± acre, located on the northeast corner of Pine Leaf
Lane and Mountain Laurel Drive, subject to the following:
1.Expiration of the Specific Use Permit one-year following the date of Town Council approval;
2.Removal of the wireless communication & support structure, all associated ground-mounted
equipment, and gravel access drive, prior to expiration of the Specific Use Permit; and
3.Painting of the antennas and brackets to match the color of the main pole support structure.
Item 6
TEEL PKWYCOPPER CANYON DRPINE LEAF LN
DRUMMOND DRMOUNTAIN LAUREL DRMAXDALE DR
MA
R
I
G
O
L
D
L
N
SWEET CLOVER DR
LANTANA LN
PRAIRIE CLOVER LN
WHITE CLOVER LN
FOXGLOVE LNCAMELLIA LN±0 110 220 33055Feet
Item 6
TEEL PKWYCOPPER CANYON DRPINE LEAF LN
DRUMMOND DRMOUNTAIN LAUREL DRMAXDALE DR
MA
R
I
G
O
L
D
L
N
SWEET CLOVER DR
LANTANA LN
PRAIRIE CLOVER LN
WHITE CLOVER LN
FOXGLOVE LNCAMELLIA LNSFPD-40
THPD-40
CPD-48
±0 110 220 33055Feet
Item 6
Item 6
Temporary Wireless Communication and Support Structure
Item 6
Sheet 1 of 1
January, 2018 SEI Job No. 15-042
TOWN OF PROSPER S18-0001
Exhibit D - Elevations
WINDSONG RANCH TEMPORARY WIRELESS
COMMUNICATION AND SUPPORT STRUCTURE
BEING 0.005 ACRES OF LAND
In The C. Smith Survey ~ Abstract No. 1681
TOWN OF PROSPER
DENTON COUNTY, TEXAS
ENGINEER / SURVEYOR
Spiars Engineering, Inc.
765 Custer Road, Suite 100
Plano, TX 75075
Telephone: (972) 422-0077
TBPE No. F-2121
Contact: Matt Dorsett
OWNER / APPLICANT
TVG TEXAS I, LLC
2242 Good Hope Road
Prosper, Texas 75078
Telephone (469) 532-0681
Contact: David Blom
Item 6
TOWN OF PROSPER, TEXAS ORDINANCE NO. 18-___
AN ORDINANCE AMENDING PROSPER’S ZONING ORDINANCE;
GRANTING A S PECIFIC USE PERMIT (SUP) FOR A TEMPORARY
WIRELESS COMMUNICATION AND SUPPORT STRUCTURE, LOCATED ON
A TRACT OF LAND CONSISTING OF 0.005 ACRES, MORE OR LESS, IN THE
C.SMITH SURVEY, ABSTRACT NO. 1681, IN THE TOWN OF PROSPER,
DENTON COUNTY, TEXAS; DESCRIBING THE TRACT TO BE REZONED;
PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE;
PROVIDING FOR REPEALING, SAVING AND SEVERABILITY CLAUSES;
PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND
PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”) has
investigated and determined that the Zoning Ordinance should be amended; and
WHEREAS, the Town of Prosper, Texas (“Prosper”) has received a request from TVG
Texas I, LLC (“Applicant”) for a Specific Use Permit (SUP) for a temporary wireless
communication and support structure, on a tract of land zoned Planned Development-40-
Townhome, consisting of 0.05 acres of land, more or less, in the C. Smith Survey, Abstract No.
1681, in the Town of Prosper, Denton County, Texas, and being more particularly described in
Exhibit “A,” attached hereto and incorporated herein for all purposes; and
WHEREAS, the Town Council has investigated and determined that the facts contained
in the request are true and correct; and
WHEREAS, all legal notices required to grant a Specific Use Permit (SUP) have been
given in the manner and form set forth by law, Public Hearings have been held, and all other
requirements of notice and completion of such procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth
below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Specific Use Permit Granted. The Town’s Zoning Ordinance is amended as follows:
Applicant is granted a Specific Use Permit (SUP) for a temporary wireless communication and
support structure, on a tract of land zoned Planned Development-40-Townhome, consisting of
0.05 acres of land, more or less, in the C. Smith Survey, Abstract No. 1681, in the Town of
Prosper, Denton County, Texas, and being more particularly described in Exhibit “A,” attached
hereto and incorporated herein for all purposes as if set forth verbatim.
Item 6
Ordinance No. 18-___, Page 2
The development plans, standards, and uses for the Property in this Specific Use Permit
shall conform to, and comply with 1) the concept plan, attached hereto as Exhibit “B” and 2) the
concept elevations, attached hereto as Exhibit “D”; which are incorporated herein for all
purposes as if set forth verbatim. Approval of the Specific Use Permit is subject to the following
conditions:
1.Expiration of the Specific Use Permit one-year following the date of Town Council
Approval.
2.Removal of the wireless communication & support structure, all associated ground-
mounted equipment, and gravel access drive, prior to expiration of the Specific Use
Permit; and
3.Painting of the antennas and brackets to match the color of the main pole support
structure.
All development plans, standards, and uses for the Property shall comply fully with the
requirements of all ordinances, rules, and regulations of the Town of Prosper, as they currently
exist or may be amended.
Two (2) original, official, and identical copies of the zoning exhibit map are hereby
adopted and shall be filed and maintained as follows:
a.One (1) copy shall be filed with the Town Secretary and retained as an original
record and shall not be changed in any manner.
b.One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy, and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance or any
provision of Prosper’s Zoning Ordinance No. 05-20, or as amended, shall be deemed guilty of a
misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand
Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a
separate offense. The penal provisions imposed under this Ordinance shall not preclude
Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies
available to it pursuant to local, state and federal law.
Item 6
Ordinance No. 18-___, Page 3
SECTION 6
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance No. 05-20 shall remain in full
force and effect, save and except as amended by this or any other Ordinance. All provisions of
any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in
conflict; but such repeal shall not abate any pending prosecution for violation of the repealed
ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if
occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances
shall remain in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 27TH DAY OF FEBRUARY, 2018.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 6
Page 1 of 3
To: Mayor and Town Council
From: Alex Glushko, AICP, Planning Manager
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 27, 2018
Agenda Item:
Conduct a Public Hearing, and consider and act upon a request to rezone a portion of Planned
Development-65-Single Family Residential/Commercial (PD-65-SF/C), to facilitate the
development of an Automobile Dealership (Chrysler, Dodge, Jeep, Ram), on 16.6± acres, located
on the north side of US 380, 875± feet east of Legacy Drive. (Z17-0016).
Planning & Zoning Commission Discussion
Two specific points were discussed by the Commission. First, the building should be shifted to
the west to ensure that the Jeep showroom is located a minimum of 200 feet from the residential
zoning district to the east, which was agreed to by the applicant. Exhibit B has been revised to
show the 200-foot minimum separation.
The second point was that the small ponds in the front landscaping and the site retention/detention
pond located in the northwest corner of the site be appropriately aerated to limit plant and
mosquito growth, this was agreed to by the applicant. Section 6.09 of the Town’s Engineering
Design Standards addresses these issues for site retention ponds.
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning Current Land Use Future Land
Use Plan
Subject
Property
Planned Development-65-Single Family
Residential/Commercial Undeveloped US 380 District
North Planned Development-65-Single Family
Residential Undeveloped Tollway District
East Planned Development-65-Single Family
Residential/Commercial Undeveloped US 380 District
South City of Frisco City of Frisco City of Frisco
West Planned Development-65-Commercial Undeveloped US 380 District
Prosper is a place where everyone matters.
PLANNING
Item 7
Page 2 of 3
The purpose of this request is to rezone 5.45± acres from PD-65-SF and 11.15± acres from PD-
65-C to allow for a new automotive sales and leasing facility, Chrysler Dodge Jeep Ram (CDJR),
as a permitted use, on the overall 16.6± acres, as shown on Exhibit B. Currently, the PD-65-SF
portion of the property does not permit the use, and the PD-65-C portion of the property permits
the use with approval of a Specific Use Permit (SUP). This request, if approved, will create a new
Planned Development District for the auto use in lieu of using an SUP.
As indicated on Exhibit C, Development Standards, the applicant is proposing to prohibit exterior
speakers, intercoms, or sound amplification equipment on the site. They are proposing service
bays located along the east and west sides of the building which are required to be equipped with
automatically closing doors to reduce noise impacts upon adjacent properties. The applicant is
also proposing site lighting that is required to be reduced to 10% light emissions at the close of
business.
As shown on Exhibits D and D-2 the proposed site consists of a two story, 68,682 square-foot
building. The proposed buildings are over 200 feet from the adjacent residential property, in
accordance with Town standards. Customer and employee parking meet the Zoning Ordinance
requirements for automobile dealerships. The applicant is proposing 840 inventory parking
spaces, which are primarily located in the rear and west of the building. An eight-foot masonry
screening wall is proposed along the west, north, and east boundaries of the site that are directly
adjacent to residentially zoned property, in addition to required landscaping.
Due to the 75-foot City of Irving water line easement and the 15-foot Town of Prosper water line
easement along the front of the property, site improvements including landscaping, customer
parking, and automobile inventory are located 90 feet north of US 380.
Exhibits F and F-2 illustrate the proposed building façades and provide a rendering of the
proposed site improvements and landscaping. The applicant is proposing to utilize metal panels
in excess of the maximum amount permitted by the Zoning Ordinance to accommodate the CDJR
“corporate branding.” The applicant is proposing that 23% of the front (south) façade consist of
aluminum composite materials compared to the required maximum amount of 10%. As a
comparison, Toyota was permitted to have an aluminum composite material on 33% of its front
façade.
The applicant is also proposing to utilize porcelain tile on the Jeep showroom portion of building.
While porcelain tile is not specifically called out as a permitted masonry material in the Zoning
Ordinance, staff believes it is an equivalent high quality material. A material sample board will be
provided at the meeting.
Exhibit G shows the proposed landscaping improvements. The applicant is proposing to construct
a number of small water features in addition to the required landscaping. The proposed detention
pond is required to be designed as a retention pond with a continuous water level and
landscaping. The proposed landscaping complies with the landscaping requirements of the
Zoning Ordinance.
Town staff is recommending that the 16.6± acres be designated as a new Planned Development
(PD) District separate from PD-65, and that the Commercial Zoning District be designated as the
base zoning district. With the exception of those items indicated in Exhibit C, the requirements of
the Commercial Zoning District and all other Zoning Ordinance requirements would apply to the
proposed PD. Staff recommends approval of the request.
Item 7
Page 3 of 3
Future Land Use Plan – The Future Land Use Plan recommends US 380 District for the subject
property. The zoning exhibit complies with the Future Land Use Plan.
Thoroughfare Plan – The property has direct access to US 380 an ultimate six-lane, divided
thoroughfare.
Water and Sanitary Sewer Services – Water service is directly adjacent to the property and
sanitary sewer service will need to be extended to the property.
Access and Circulation – The property has direct access to US 380 and to adjacent properties by
cross access easements.
Schools – This property is served by the Prosper Independent School District. It is not anticipated
that a school site will be needed on this property.
Parks – It is not anticipated that this property will be needed for the development of a public park.
Environmental Considerations – No100-year floodplain exists on the property.
Legal Obligations and Review:
Notification was provided in the newspaper as required by state law, and Town staff has not
received any comments regarding the notice.
Attached Documents:
1. Location and Zoning Maps
2. Proposed Exhibits A, B, C, D, D-2, F, F-2, and G
Planning & Zoning Commission Recommendation:
At their February 6, 2018 meeting, the Planning & Zoning Commission recommended the Town
Council approve the request, by a vote of 6-0 with the following conditions:
1. Adjust the building footprint to meet the 200 foot setback requirement from residential.
2. Ensure ponds are aerated to prevent stagnant water issues.
Town Staff Recommendation:
Town staff recommends that the Town Council approve the request to rezone a portion of Planned
Development-65-Single Family Residential/Commercial (PD-65-SF/C) to Planned Development-
Commercial, to facilitate the development of an Automobile Dealership (Chrysler, Dodge, Jeep,
Ram), on 16.6± acres, located on the north side of US 380, 875± feet east of Legacy Drive.
Proposed Motion:
I move to approve the request to rezone a portion of Planned Development-65-Single Family
Residential/Commercial (PD-65-SF/C) to Planned Development-Commercial, to facilitate the
development of an Automobile Dealership (Chrysler, Dodge, Jeep, Ram), on 16.6± acres, located
on the north side of US 380, 875± feet east of Legacy Drive.
Item 7
PRAIRIE DR
BOTTLEBR
U
S
H
D
R DAYFLOWER DR
Z17-0016
UNIVERSITY DRLEGACY DRPR
A
I
R
I
E
D
R
BOTT
L
E
B
R
U
S
H
D
R
BLUEGILL LN
STREAMSIDE DRCANARY GR
A
S
S
L
N
KILLDEER TRL
FIREFLY PL
CANAL ST
LAK
E
S
A
T
L
E
G
A
C
Y
LEGACY DRPRA
I
R
I
E
D
R
±0 230 460 690115Feet
Item 7
PRAIRIE DR
BOTTLEBR
U
S
H
D
R DAYFLOWER DR
Z17-0016 S-9
UNIVERSITY DRLEGACY DRPR
A
I
R
I
E
D
R
BOTT
L
E
B
R
U
S
H
D
R
BLUEGILL LN
STREAMSIDE DRCANARY GR
A
S
S
L
N
KILLDEER TRL
FIREFLY PL
CANAL ST
LAK
E
S
A
T
L
E
G
A
C
Y
LEGACY DRPRA
I
R
I
E
D
R
SFPD-65
CPD-65
CCPD-43
±0 230 460 690115Feet
Item 7
REMAINDER OF TRACT 2
BLOCK D, LOT 1R
PROSPER PARTNERS, LP
DOC # 2016-2248
P.R.D.C.T.
1/2" IRF
1/2" CIRF
1/2" CIRF
A PART OF A TRACT OF
LAND DESCRIBED IN A DEED
PROSPER CJDR LLC
CCF# 2014-29725
R.P.R.D.C.T.
REMAINDER OF TRACT 2
BLOCK D, LOT 1R
PROSPER PARTNERS, LP
DOC # 2016-2248
P.R.D.C.T.
1/2" IRF
1/2" CIRF
605605
605606606606606606 6
0
7 6086096106116126066076086096076085.45 ACRES
PART OF TRACT 2
BLOCK D, LOT 1R
PROSPER CJDR LLC
DOC # 2016-2248
P.R.D.C.T.
L. NETHER
L
Y
S
U
R
V
E
Y
,
ABSTRACT
#
9
6
2
DENTON C
O
U
N
T
Y
,
T
E
X
A
S
605S 00°02'07"E 434.88'S 01°23'06" E 287.44'L1
L2
L3
L4
L5
L6
L7
L8
L9
L10 L11 L12 L13 L14
AREA
UNDER
CONSTRUCTION
U.S. HIGHWAY 380
84' CONCRETE
VARIABLE R.O.W. PER PLAT
REMAINDER OF A TRACT OF
LAND DESCRIBED IN A DEED
TO CARROLL FAMILY TRUST
#6 INVESTMENT LTD,
CCF# 2014-29725
R.P.R.D.C.T.
REMAINDER OF A TRACT OF
LAND DESCRIBED IN A DEED
TO LEGACY HWY 380, LP
CCF# 2014-29725
R.P.R.D.C.T.
LOT 1, BLOCK D
PROSPER PARTNERS, LP
CCF# 2015-242
R.P.R.D.C.T.
11.16 ACRES
A PART OF A TRACT OF
LAND DESCRIBED IN A DEED
TO PROSPER CJDR LLC
CCF# 2014-29725
R.P.R.D.C.T.
75' PIPELINE EASEMENT
PROBATE CAUSE #
ED-2000-06222
15' WATER LINE EASEMENT
CCF # 2012-123503
R.P.R.D.C.T.
50' TEMP. CONSTRUCTION
EASEMENT
PROBATE CAUSE #
ED-2000-06222
75'15'50'606605
605
604
604 605
606 607
604 605 6066076
0
8
6
0
9
T.B.M.#2
MAG NAIL SET
Z=609.64
T.B.M.#1
MAG NAIL SET
Z=607.02
CAP/IRF
"SPIARS"
CAP/IRF
"SPIARS"CIRS
CAP/IRF
"SPIARS"N 01°21'58" W 284.96'S 88°37'05" W 203.16'N 00°02'22" W 595.84'N 89°56'53" E 254.79'
POB S 01°22'27" E 440.00'S 88°37'01" W 780.59'609N 88°37'07" E 715.33'
EX. LAND USE:UNDEVELOPED
PROP. LAND USE: AUTOMOBILE SALES/LEASING
EX. ZONING:C / PD-65
PROP. ZONING:C / PD-65
POINT OF
BEGINNING
EX. LAND USE:UNDEVELOPED
EX. ZONING:SF / PD-65
EX. LAND USE:UNDEVELOPED
EX. ZONING:C / PD-65
EX. LAND USE:UNDEVELOPED
EX. ZONING:C / PD-65
30'30' LANDSCAPE EASEMENT
15' LANDSCAPE EASEMENT
15' LANDSCAPE EASEMENT
5' LANDSCAPE EASEMENT
5' LANDSCAPE EASEMENT
5' LANDSCAPE EASEMENT
5' LANDSCAPE EASEMENT
5' LANDSCAPE EASEMENT
5'
5'
5'15'15'5'
LINE BEARING DISTANCE
L1 S 57°21'32" E 22.35'
L2 S 69°44'20" E 55.01'
L3 S 71°35'08" E 57.49'
L4 S 73°28'21" E 58.64'
L5 S 75°22'46" E 58.64'
L6 S 77°17'10" E 58.64'
L7 S 79°11'33" E 58.64'
L8 S 81°05'57" E 58.64'
L9 S 83°00'20" E 58.64'
L10 S 84°54'43" E 58.65'
L11 S 86°49'06" E 58.65'
L12 S 88°43'30" E 58.65'
L13 N 89°21'46" E 58.66'
L14 N 87°29'54" E 5.32'DATENo.REVISIONBYDATE:
SHEET
File No. 2016-070
CHECKED:
MKT
DRAWN:MKT
DESIGN:PROSPER CDJRUS HIGHWAY 380PROSPER, TEXASTOWN CASE #: Z17-00161903 CENTRAL DRIVE, SUITE #406PHONE: 817.281.0572BEDFORD, TX 76021 WWW.CLAYMOOREENG.COMTEXAS REGISTRATION #14199
PRELIMINARY
CLAYMOORE ENGINEERING
MAM
10/24/2017EXHIBIT ASP-1
0
GRAPHIC SCALE
1 inch = ft.
50 50 100
50
25
LEGEND
PROPERTY BOUNDARY
ADJACENT PROPERTY LINE
EASEMENT LINEVICINITY MAP
N.T.S.
ACCORDING TO MAP NO. 48121C0430G, DATED APRIL 18, 2011 OF THE
NATIONAL FLOOD INSURANCE PROGRAM MAP, FLOOD INSURANCE RATE MAP
OF DENTON COUNTY, TEXAS, FEDERAL EMERGENCY MANAGEMENT AGENCY,
FEDERAL INSURANCE ADMINISTRATION, THIS PROPERTY IS WITHIN ZONE "X"
(UNSHADED) AND IS NOT WITHIN A SPECIAL FLOOD HAZARD AREA.
FLOODPLAIN NOTE
PROJECT BENCHMARK #1:
MAG NAIL SET ON NORTH EDGE OF PAVEMENT OF US
HIGHWAY 380.
ELEVATION = 607.02'
PROJECT BENCHMARK #1:
MAG NAIL SET ON NORTH EDGE OF PAVEMENT OF US
HIGHWAY 380.
ELEVATION = 609.64'
U.S. HIGHWAY 380
C.R. 26LEGACY DRFISHTRAP RD
SITE
COUNTY SURVEY:ABSTRACT NO.
DENTON HAWKINS SURVEY A0581A
CITY:STATE:
TOWN OF PROSPER TEXAS
LEGAL DESCRIPTION:
OWNER:
APPLICANT:
CLAYMOORE ENGINEERING, INC.
1903 CENTRAL DRIVE, SUITE #406
BEDFORD, TX 76021
PH: 817.281.0572
SURVEYOR:
EAGLE SURVEYING
210 S. ELM STREET, SUITE: 104
DENTON, TEXAS 76201
PH: 940.222.3009
DAVID STANLEY IMPORTS, LLC
614 S.W. 75TH STREET
OKLAHOMA CITY, OK 73139
214-326-3677
CASE #:Z17-0016
PROSPER CDJR
CONTACT NAME: DAVID STANLEY
CONTACT NAME: MATT MOORE
CONTACT NAME: KIRK ROSS
BEING A 16.62 ACRE TRACT OF LAND OUT OF THE E. HAWKINS
SURVEY, ABSTRACT 581 AND THE L. NETHERLY SURVEY, ABSTRACT
962 DENTON COUNTY, TEXAS AND BEING A PART OF A TRACT OF
LAND DESCRIBED DEED TO LEGACY HWY 380, LP AS RECORDED IN
COUNTY CLERK'S FILE NUMBER 2014-29725 REAL PROPERTY
RECORDS, DENTON COUNTY, TEXAS, AND BEING A PORTION OF
TRACT 2, LOT 1R, BLOCK D, PROSPER CENTER, AS SHOWN BY THE
REVISED CONVEYANCE PLAT THEREOF RECORDED IN DOCUMENT
NO. 2016-2248 OF THE PLAT RECORDS OF DENTON COUNTY, TEXAS
Item 7
EXHIBIT B
STATEMENT OF INTENT
It is the desire of the property owner to rezone 16.6± acres to allow for a new car
dealership to be located on a site located 875± feet east of Legacy Drive and north of US
380. This new Chrysler Dodge Jeep Ram facility will feature new car sales, used car
sales (incidental), and service facilities. This project will contain a separate Jeep
showroom which is a new concept being implemented nationally.
Item 7
EXHIBIT C
PLANNED DEVELOPMENT STANDARDS
The proposed development will conform to the development standards of the Commercial
Zoning District of the Town of Prosper’s Zoning Ordinance, as it exists or may be amended, and
Subdivision Ordinance, as it exists or may be amended, except as otherwise set forth in these
Development Standards.
1. Except as noted below, the Tract shall develop in accordance with the Commercial Zoning
District requirements of the Town of Prosper’s Zoning Ordinance, as they exist or may be
amended.
2. Development Plans
a. Concept Plan: The tract shall be developed in general accordance with the attached
concept plan, set forth in Exhibits D and D-2.
b. Elevations: The tract shall be developed in general accordance with the attached
elevations, set forth in Exhibits F and F-2.
c. Landscape Plan: The tract shall be developed in general accordance with the attached
landscape plan, set forth in Exhibit G.
3. Uses. Uses shall be permitted in accordance with the Commercial Zoning District permitted
uses with the exception of the following:
a. Automobile Sale/Leasing Facility, New shall be a permitted use.
4. Regulations:
a. The use of metal panels as an exterior façade material as indicated on Exhibit F is
permitted in excess of the maximum allowed in the Commercial Zoning District.
b. Porcelain tile shall be considered an exterior masonry façade material as indicated on
Exhibit F.
c. Outdoor intercoms, speakers, or sound amplification devices shall not be permitted.
d. All garage bay doors shall have electric motors for automatic closing.
e. All exterior lighting shall be reduced to a ten (10) percent level at the daily close of
business.
5. Parking: Required parking shall be as follows:
a. Inventory parking shall be permitted to provide three consecutive rows.
Item 7
REMAINDER OF TRACT 2
BLOCK D, LOT 1R
PROSPER PARTNERS, LP
DOC # 2016-2248
P.R.D.C.T.
1/2" IRF
1/2" CIRF
1/2" CIRF
A PART OF A TRACT OF
LAND DESCRIBED IN A DEED
PROSPER CJDR LLC
CCF# 2014-29725
R.P.R.D.C.T.
REMAINDER OF TRACT 2
BLOCK D, LOT 1R
PROSPER PARTNERS, LP
DOC # 2016-2248
P.R.D.C.T.
1/2" IRF
1/2" CIRF
L. NETHER
L
Y
S
U
R
V
E
Y
,
ABSTRACT
#
9
6
2
DENTON C
O
U
N
T
Y
,
T
E
X
A
SS 00°02'07"E 434.88'S 01°23'06" E 287.44'L1
L2
L3
L4
L5
L6
L7
L8
L9
L10 L11 L12 L13 L14
AREA
UNDER
CONSTRUCTION
U.S. HIGHWAY 380
84' CONCRETE
VARIABLE R.O.W. PER PLAT
REMAINDER OF A TRACT OF
LAND DESCRIBED IN A DEED
TO CARROLL FAMILY TRUST
#6 INVESTMENT LTD,
CCF# 2014-29725
R.P.R.D.C.T.
REMAINDER OF A TRACT OF
LAND DESCRIBED IN A DEED
TO LEGACY HWY 380, LP
CCF# 2014-29725
R.P.R.D.C.T.
LOT 1, BLOCK D
PROSPER PARTNERS, LP
CCF# 2015-242
R.P.R.D.C.T.
75' PIPELINE EASEMENT
PROBATE CAUSE #
ED-2000-06222
15' WATER LINE EASEMENT
CCF # 2012-123503
R.P.R.D.C.T.
50' TEMP. CONSTRUCTION
EASEMENT
PROBATE CAUSE #
ED-2000-06222
75'15'50'T.B.M.#2
MAG NAIL SET
Z=609.64
T.B.M.#1
MAG NAIL SET
Z=607.02
CAP/IRF
"SPIARS"
CAP/IRF
"SPIARS"CIRS
CAP/IRF
"SPIARS"N 01°21'58" W 284.96'S 88°37'05" W 203.16'N 00°02'22" W 595.84'N 89°56'53" E 254.79'
POB S 01°22'27" E 440.00'S 88°37'01" W 780.59'
N 88°37'07" E 715.33'INVENTORYINVENTORYINVENTORYINVENTORY INVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYXXXXXXXXXXXXXX X X X
X XXXXX
X
INVENTORY
XXXXXXXXXXXXXINVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORY
INVENTORYINVENTORY
INVENTORY
INVENTORY
INVENTORYINVENTORYINVENTORYINVENTORY
INVENTORY
X X X X X
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY XXXINVENTORYINVENTORYINVENTORYX XEMPLOYEE PARKING
EMPLOYEE PARKING
EMPLOYEE PARKING
EMPLOYEE PARKING
EMPLOYEE PARKING
EMPLOYEE PARKING
INVENTORY
INVENTORY
PROPOSED DETENTION POND
12
9 12
11 10
13 14 14
9
9
14
14
9
9
4
10
12
12
12
9
10
12
12
12
12
10
8
9 9 9 9 9 9 14
9 9 9 9 9 9
10 10 10 10 10 10
14
9
14
9 9
10
7
7
8
8
9
9
9
10
6
10
13
30'30' LANDSCAPE EASEMENT
6
11 10
1114
8
WATER
FEATURE
WATER
FEATURE
WATER
FEATURE
WATER
FEATURE
WATER
FEATURE
DISPLAY
AREA
CUSTOMER PARKING
CUSTOMER PARKING
12 CUSTOMER PARKINGCUSTOMER PARKINGCUSTOMER PARKINGX9 9
7
7
7
13
13
WATER
FEATUREWATER
FEATURE
DISPLAY
AREA
INVENTORY
DISPLAY
AREA
INVENTORY
8
8
INVENTORY
12 INVENTORY
12
INVENTORY
INVENTORY 9
9
INVENTORY
INVENTORY8
8 INVENTORY
INVENTORY 9
9
INVENTORY
INVENTORY
INVENTORY
INVENTORYXXX 13
13
9
9
2
2
X X X X X
INVENTORYINVENTORY
10
13 INVENTORYINVENTORY14
13
10
INVENTORY
INVENTORY
INVENTORY
INVENTORY
14
14 14
14
DISPLAY
AREA
EX. LAND USE:UNDEVELOPED
PROP. LAND USE: AUTOMOBILE SALES/LEASING
EX. ZONING:C / PD-65
PROP. ZONING:C / PD-65
EX. LAND USE:UNDEVELOPED
EX. ZONING:SF / PD-65
PROP. ZONING: C / PD-65
EX. LAND USE:UNDEVELOPED
EX. ZONING:C / PD-65
EX. LAND USE:UNDEVELOPED
EX. ZONING:C / PD-65
±2781 LF TO C.R. 26
15.5'19'24'20'20'20'24'20'20'20'24'19'
15.5'19'24'20'20'20'24'20'20'20'24'19'
39.1'
11'24'20'24'20'15.5'11'9'TYP.9'TYP.9'TYP.9'TYP.9'TYP.9'TYP.9'TYP.9'TYP.9'TYP.9'
TYP.
6'
25'24'12.1'11'
9'
TYP.
9'
9'
9'
TYP.20'24'20'20'31.5'20'20'24'20'20'24'20'20'24'20'20'24'20'20'24'20'20'24'20'20'24'20'24'
24'
25'
25'
40'29.8'
24'
12'
11'
13'
13'
11'11'11'
11'
24'20'24'20'20'27.4'33'11'
9'
TYP.
9'
TYP.
9'
TYP.
9'
TYP.
9'
TYP.
29'
11'11'
26'12.7'
5'
20'24'24'R
5
5
'
R30'R3
0
'20'24'20'20'24'20'20'24'20'20'24'20'24'
11'
31.1'
14'
11'
12'
12'
12'11'
9'
TYP.
9'
TYP.
9'
TYP.
9'
TYP.
9'
TYP.20'24'11.5'R30'
24'
20'
20'9'TYP.9'TYP.9'TYP.9'TYP.24'20'11'24'20'
24'30'
15.7'24'20'20'24'20'27'
7.8'
27'
24'26'30'13.5'
35.8'
9'
TYP.
15.7'
25.7'
15.8'
182'262.2'270.9'
240.5'
282.1'
158.2'
126.1'
316.9'269'R3
0
'
PROPOSED USE:
AUTOMOTIVE DEALERSHIP
BUILDING SIZE:
58,358 SQ.FT.(1ST FLOOR)
10,304 SQ. FT. (2ND FLOOR)
TOTAL: 68,662 SQ. FT.
24'
PROPOSED 6' PIPE RAIL FENCE
PROPOSED TRASH
ENCLOSURE W/ BRICK
VENEER TO MATCH BUILDING
PROPOSED 8' SCREEN WALL
PROPOSED 8' FAUX STONE FENCE
PROPOSED 8' SCREEN WALL
PROPOSED 6' PIPE RAIL FENCE24.2
'
PROPOSED
FIRE LANE/ ACCESS
ESMT.
PROPOSED 1'-6" PIPE RAIL FENCE
PROPOSED 1'-6" PIPE RAIL FENCE
PROPOSED 5' SIDEWALK
PROP. BFR TYP.
PROPOSED 8' SCREEN WALL
PROPOSED 6' PIPE RAIL FENCE
EX. FIRE HYDRANT
TO BE RELOCATED
FH
FH
FH
FH
R30'R55'R30'
PROP. BFR TYP.
PROPOSED DECELERATION LANE
PER TXDOT
±1143 LF TO LEGACY DR
FH
FH
FH
FH
R55'
R30
'
R55'
24'
R30'R3
0
'
R
5
5
'R3
0
'
PROP. BFRR30'R30'
R3
0
'
PROPOSED
FIRE LANE/ ACCESS
ESMT.
FH
FH
30' LANDSCAPE ESMT.
PROP. FDC11'11'11'11'12'
10.4'
PROP. BFR
PROP. BFR
R
3
0
'
R30'
R30'5'R30'
R3
0
'
R
3
0
'
24'
7'
24'R30'PROPOSED 5' SIDEWALK 48.1'24'32.6'11'
R30'
R3
0
'
30'
55'
R
3
0
'R30'32.6'24'48.3'13'10'9'
TYP
9'
TYP
9'
TYP11'15.3'24'
9'
TYP
14.2'12.2'38.9'40'11'9'TYP11'9'TYP20'24'20'9'
TYP
9'
TYP
12'14'12'20'20'
9'
TYP
12'11'9'
TYP 11'
20'24'9'9'9'TYP9'TYPR30'20'13'
5'
5'15' LANDSCAPESETBACK5' LANDSCAPE
SETBACK
5' LANDSCAPE
SETBACK
5' LANDSCAPE
SETBACK
R30'R
3
0
'R30'R54'221.7'R30'R55'
19.7'
14'221.8'13'20'20'20'35'20'9'9'
TYP
9'9'
9'9'200.5'DATENo.REVISIONBYDATE:
SHEET
File No. 2016-070
CHECKED:
HCV
DRAWN:HCV
DESIGN:PROSPER CDJRUS HIGHWAY 380PROSPER, TEXASTOWN CASE #: Z17-00161903 CENTRAL DRIVE, SUITE #406PHONE: 817.281.0572BEDFORD, TX 76021 WWW.CLAYMOOREENG.COMTEXAS REGISTRATION #14199
PRELIMINARY
CLAYMOORE ENGINEERING
MAM
02/12/2018EXHIBIT DSP-2
LEGEND
EX. STORM LINE
EX. SEWER LINE
EX. WATER LINE
EX. FIRE HYDRANT
PROPOSED FIRE HYDRANT
PROPOSED SEWER LINE
PROPOSED WATER LINE
PROPOSED STORM DRAIN
PROPOSED HEAVY DUTY
CONCRETE PAVEMENT
TOWN OF PROSPER SITE PLAN GENERAL NOTES:
1. DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN ACCORDANCE
WITH THE ZONING ORDINANCE.
2. OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN ACCORDANCE WITH
THE ZONING ORDINANCE.
3. OUTDOOR LIGHTING SHALL COMPLY WITH THE LIGHTING AND GLARE STANDARDS
CONTAINED WITHIN THE ZONING ORDINANCE AND SUBDIVISION ORDINANCE.
4. LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN.
5. ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED WITHIN THE
ZONING ORDINANCE.
6. BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE SPRINKLED.
ALTERNATIVE FIRE PROTECTION MEASURES MAY BE APPROVED BY THE FIRE
DEPARTMENT.
7. FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN STANDARDS OR
AS DIRECTED BY THE FIRE DEPARTMENT.
8. TWO POINTS OF ACCESS SHALL BE MAINTAINED FOR THE PROPERTY AT ALL
TIMES.
9. SPEED BUMPS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE.
10. HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM
TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS
OF THE CURRENT, ADOPTED BUILDING CODE.
11. ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL.
12. ALL FENCES AND RETAINING WALLS SHALL BE SHOWN ON THE SITE PLAN AND
ARE SUBJECT TO BUILDING OFFICIAL APPROVAL.
13. ALL EXTERIOR BUILDING MATERIALS ARE SUBJECT TO BUILDING OFFICIAL
APPROVAL AND SHALL CONFORM TO THE APPROVED FAÇADE PLAN.
14.SIDEWALKS OF NOT LESS THAN SIX (6’) FEET IN WIDTH ALONG THOROUGHFARES
AND COLLECTORS AND FIVE (5’) IN WIDTH ALONG RESIDENTIAL STREETS, AND
BARRIER FREE RAMPS AT ALL CURB CROSSINGS SHALL BE PROVIDED PER TOWN
STANDARDS.
15. APPROVAL OF THE SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING PLANS ARE
APPROVED BY THE ENGINEERING DEPARTMENT.
16. SITE PLAN APPROVAL IS REQUIRED PRIOR TO GRADING RELEASE.
17. ALL NEW ELECTRICAL LINES SHALL BE INSTALLED AND/OR RELOCATED
UNDERGROUND.
18. ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW IN
ACCORDANCE WITH THE ZONING ORDINANCE.
19. IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE LAND USE
CLASSIFICATION(S) IDENTIFIED ON THE SITE DATA SUMMARY TABLE; HOWEVER,
CHANGES TO THE PROPOSED LAND USE AT THE TIME CO AND/OR FINISH-OUT
PERMIT MAY RESULT IN ADDITIONAL IMPACT FEES AND/OR PARKING
REQUIREMENTS.
20. ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED.
PROPOSED PRIVATE SIDEWALK
PROPOSED PUBLIC SIDEWALK PER
CITY STANDARDS AND DETAILS
0
GRAPHIC SCALE
1 inch = ft.
50 0 100
50
25
PROPOSED STANDARD DUTY
CONCRETE PAVEMENT
PROJECT BENCHMARK #1:
MAG NAIL SET ON NORTH EDGE OF PAVEMENT OF US
HIGHWAY 380.
ELEVATION = 607.02'
PROJECT BENCHMARK #1:
MAG NAIL SET ON NORTH EDGE OF PAVEMENT OF US
HIGHWAY 380.
ELEVATION = 609.64'
COUNTY SURVEY:ABSTRACT NO.
DENTON HAWKINS SURVEY A0581A
CITY:STATE:
TOWN OF PROSPER TEXAS
LEGAL DESCRIPTION:
OWNER:
APPLICANT:
CLAYMOORE ENGINEERING, INC.
1903 CENTRAL DRIVE, SUITE #406
BEDFORD, TX 76021
PH: 817.281.0572
SURVEYOR:
EAGLE SURVEYING
210 S. ELM STREET, SUITE: 104
DENTON, TEXAS 76201
PH: 940.222.3009
DAVID STANLEY IMPORTS, LLC
614 S.W. 75TH STREET
OKLAHOMA CITY, OK 73139
214-326-3677
CASE #:Z17-0016
PROSPER CDJR
CONTACT NAME: DAVID STANLEY
CONTACT NAME: MATT MOORE
CONTACT NAME: KIRK ROSS
ACCORDING TO MAP NO. 48121C0430G, DATED APRIL 18, 2011 OF THE
NATIONAL FLOOD INSURANCE PROGRAM MAP, FLOOD INSURANCE RATE MAP
OF DENTON COUNTY, TEXAS, FEDERAL EMERGENCY MANAGEMENT AGENCY,
FEDERAL INSURANCE ADMINISTRATION, THIS PROPERTY IS WITHIN ZONE "X"
(UNSHADED) AND IS NOT WITHIN A SPECIAL FLOOD HAZARD AREA.
FLOODPLAIN NOTE
VICINITY MAP
N.T.S.
U.S. HIGHWAY 380
C.R. 26LEGACY DRFISHTRAP RD
SITE
INVENTORY PARKING POVIDED 893 SPACES
PROPOSED LIGHTPOLES
NOTE:
1. PARKING OF DISPLAY AND INVENTORY VEHICLES ON
LANDSCAPE EASEMENTS AND PARKING ISLANDS IS
PROHIBITED.
BEING A 16.62 ACRE TRACT OF LAND OUT OF THE E. HAWKINS
SURVEY, ABSTRACT 581 AND THE L. NETHERLY SURVEY, ABSTRACT
962 DENTON COUNTY, TEXAS AND BEING A PART OF A TRACT OF
LAND DESCRIBED DEED TO LEGACY HWY 380, LP AS RECORDED IN
COUNTY CLERK'S FILE NUMBER 2014-29725 REAL PROPERTY
RECORDS, DENTON COUNTY, TEXAS, AND BEING A PORTION OF
TRACT 2, LOT 1R, BLOCK D, PROSPER CENTER, AS SHOWN BY THE
REVISED CONVEYANCE PLAT THEREOF RECORDED IN DOCUMENT
NO. 2016-2248 OF THE PLAT RECORDS OF DENTON COUNTY, TEXAS
Item 7
Item 7
Item 7
Item 7
INVENTORYINVENTORYINVENTORYINVENTORY INVENTORYINVENTORY9
10
7INVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORYREMAINDER OF A TRACT OF LAND
DESCRIBED IN A DEED TO
LEGACY HWY 380, LP
CCF# 2014-29725
R.P.R.D.C.T.
FLUP:US 380 DISTRICT
REMAINDER OF A TRACT OF LAND
DESCRIBED IN A DEED TO
LEGACY HWY 380, LP
CCF# 2014-29725
R.P.R.D.C.T.
FLUP: US 380 DISTRICT
LOT 1, BLOCK D
PROSPER CENTER
CCF# 2015-242
R.P.R.D.C.T.
T.B.M.#2
MAG NAIL SET
Z=609.64T.B.M.#1
MAG NAIL SET
Z=607.02
S 88°37'01" W 780.59'S 01°22'27" E 440.00'N 89°56'53" E 254.79'N 01°21'58" W 284.96'S 88°37'05" W 203.16'LEGACY DRIVE60' R.O.W. PER PLATXXXXXXX X
X X XXXXX
XN 00°02'42" W - 585.88'U.S. HIGHWAY 380
50' TEMP. CONST. ESMT.
CITY OF IRVING
CAUSE NO. ED-2000-005222
PROBATE COURT, DENTON CO.
15' WATER LINE ESMT.
DOC. NO. 2012-123503
OPRDCT
75' PERM. PIPELINE ESMT.
CITY OF IRVING
CAUSE NO. ED-2000-006222
PROBATE COURT, DENTON CO.
S88°36'54"W 800.39'
INVENTORY
9
X X X XXXXXXXXXINVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORYINVENTORY INVENTORYINVENTORYINVENTORYINVENTORYINVENTORYINVENTORY
INVENTORYINVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORYINVENTORYINVENTORYINVENTORY
INVENTORY
X X
CUSTOMER PARKING
CUSTOMER PARKING
999 14
14
12
129
11
14
14
14
9
9
11
11
12
6
13
10
6
10
10
4
13
13
12
12
9
9
2
2
12
12
7
12
12 CUSTOMER PARKING7
TOTAL PARKING COUNT:
1,011 SPACES
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
9
9
9
9
4
7
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
8
8
8
8
8
8
8
8
8
8
5
7
INVENTORY
INVENTORY
12
10
INVENTORY
INVENTORY
12
12
INVENTORY
INVENTORY
10
12
2
9XXX
99
CUSTOMER PARKINGCUSTOMER PARKING7
7
14
INVENTORY999
999999
101010101010
9
13
13
INVENTORYINVENTORY7
8
12
9
9
INVENTORY
X X1413
14
11
11
10
10
6
EMPLOYEE PARKING
EMPLOYEE PARKING
EMPLOYEE PARKING
EMPLOYEE PARKING
EMPLOYEE PARKING
EMPLOYEE PARKING
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
INVENTORY
C
CL
CL
CL CL CLINVENTORY1
QT QT
1
QT
1
1
QT
QT
1
1
UP
UP
2
2
UP
UP
2
2
UP
UP
2
2
UP
2
UP
WM
13
SA
4
LW
5
SA
5
LW
5
SA
5
SA
5 2
QT QT
2
5
LW
5
SA
5
LW
5
SA
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3 RS
3
RS
3
3
RS
RS
3
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
RS
1
CO
1
CO
3
RS
RS
3
QT
1
CO
1
CO
1
UP
2
1
QT
RS
3
RS
3
RS
3
RS
3
RS
3
RS
3
1
CO CO
1
CO
1
UP
2
UP
2
2
UP
UP
2
2
UP UP
2
2
UP
UP
2
2
UP UP
2
UP
2
2
UP2
UP
UP
2
UP
2
UP
2
2
UP
UP
2
UP
2
2
UP UP
2 UP
2 2
UP
UP
2 2
UP UP
2
UP
2
CO
1CO
1CO
1
CO
1
1
UP
1
UP
1
UP
UP
1 UP
1
QT
1
QT
2
CO
2
CO
2
2
CO
UP
2
2
UP
CO
1
CO
1
CO
1
CO
1
15
LW
QT
1
QT
1
1
CO
1
CO
UP
2
1
CO
5
SA
7
LW
3
LW
6
LW
LW
3
5' LANDSCAPE
EASEMENT
5' LANDSCAPE
EASEMENT
15' LANDSCAPE
EASEMENT
5' LANDSCAPE
EASEMENT
5' LANDSCAPE
EASEMENT15'15'5'
5'
AE
4
AE
4
AE
4
AE
4
AE
4
AE
4
AE
4
AE
4
AE
4
AE
4
AE
4
AE
4
AE
4
AE
4
AE
4
4
AE
4
AE4
AE
AE
4
4
AE
4
AE
AE
4
AE
4
85
CC
3
RS
RS
3
3
RS
3
RS
RS
3
RS
3
3
RS
3
RS
3
RS
3
RS
RS
3
7
LW
4
AE
PLACE TREE
OUTSIDE OF WATER
LINE EASEMENTS
PLACE TREE OUTSIDE OF
WATER LINE EASEMENTS
PLACE TREE OUTSIDE OF
WATER LINE EASEMENTS
PLACE TREE OUTSIDE OF
WATER LINE EASEMENTS
QT
1
25'6'8'8'MULCH ONLY BETWEEN
BOC AND FENCE
MULCH ONLY BETWEEN
BOC AND FENCE
13
IN
BA2
13
13
IN
BA2
13
13
IN
BA2
13
13
IN
BA2
13
13
IN
BA2
13
13
IN
5
BA2 BA2
5
13
IN
BA2
13
IN
13
BA2
13
IN
13
BA2
13
IN
13
BA2
13
IN
13
BA2
13
IN
6
BA2
13
JB
12 JB
11
JB
2
UP
1
UP
1
UP
1
1
UP
1
UP
2
UP UP
2 UP
2
2
UP
UP
2
CO
2
UP
1 UP
2
UP
2
1
CO
UC
3
9
BA2
9
BA2
HP2
19
ST
63
QS
7
UC
3
9
BA2
CO
1
1
CO
HP2
6 QS
8
UC
4
ST
40
1
UC
9
BA2
BA2
10
AE
6
5
HP2
1
CO
3
AE
AE
3
6
HP2
12
AE
11
AE
12
TS
23
AE
36
TB
14
TB
TB
20
127
TB
127
TB TB
45
TB
15
TB
18
AE
23
CO
1
Scale 1" = 50'
25'100'50'0'
STEEL EDGING BETWEEN
TURF AND SHRUBS (TYP.)JAMES W GI
B
SON2 8 9 8
1/29/18
(800) 680-6630
15305 Dallas Pkwy., Ste 300
Addison, TX 75001
www.landscape-consultants.net
EVERGREEN
D E S I G N G R O U P
REQUIRED PARKING = 115 SPACES
PROVIDED PARKING = 118 SPACES
LP-1EXHIBIT GLANDSCAPE PLANTINGPLANTING AND IRRIGATION GUARANTEE
THE LANDSCAPE CONTRACTOR SHALL GUARANTEE THAT ALL NEWLY INSTALLED AND EXISTING PLANTS
SHALL SURVIVE FOR ONE YEAR AFTER FINAL OWNER ACCEPTANCE OF THE INSTALLATION WORK. THE
CONTRACTOR SHALL ALSO BE RESPONSIBLE FOR APPROPRIATE WATERING OF THE LANDSCAPE
THROUGH INSTALLATION OF A PROPERLY DESIGNED IRRIGATION SYSTEM. THE OWNER SHALL
APPROVE THE SYSTEM DESIGN BEFORE INSTALLATION OF PLANTS OR IRRIGATION.
NOTES:
1. SEE PLANT SCHEDULE AND LANDSCAPE CALCULATIONS ON SHEET LP-2
2. ALL NEW TREES SHALL BE AT LEAST 4' FROM ANY CURB OR PAVED SURFACE.
3. CONTRACTOR SHALL LOCATE ALL WATER LINE AND FIRE HYDRANT EASEMENTS BEFORE
PLANTING AND SHALL NOT PLANT ANY TREES WITHIN THOSE EASEMENTS.
NOTE: ALL TREES SHALL BE PLACED AT LEAST
4' FROM ANY CURB OR PAVED SURFACE
COUNTY SURVEY:ABSTRACT NO.
DENTON HAWKINS SURVEY A0581A
CITY:STATE:
TOWN OF PROSPER TEXAS
LEGAL DESCRIPTION:
OWNER:
APPLICANT:
CLAYMOORE ENGINEERING, INC.
1903 CENTRAL DRIVE, SUITE #406
BEDFORD, TX 76021
PH: 817.281.0572
SURVEYOR:
EAGLE SURVEYING
210 S. ELM STREET, SUITE: 104
DENTON, TEXAS 76201
PH: 940.222.3009
DAVID STANLEY IMPORTS, LLC
614 S.W. 75TH STREET
OKLAHOMA CITY, OK 73139
214-326-3677 CONTACT NAME: DAVID STANLEY
CONTACT NAME: MATT MOORE
CONTACT NAME: KIRK ROSS
BEING A TRACT OF LAND OUT OF THE E. HAWKINS SURVEY,
ABSTRACT 581 AND THE L. NETHERLY SURVEY, ABSTRACT 962
DENTON COUNTY, TEXAS AND BEING A PART OF A TRACT OF LAND
DESCRIBED DEED TO LEGACY HWY 380, LP AS RECORDED IN COUNTY
CLERK'S FILE NUMBER 2014-29725 REAL PROPERTY RECORDS,
DENTON COUNTY, TEXAS, AND BEING A PORTION OF TRACT 2, LOT 1R,
BLOCK D, PROSPER CENTER, AS SHOWN BY THE REVISED
CONVEYANCE PLAT THEREOF RECORDED IN DOCUMENT NO.
2016-2248 OF THE PLAT RECORDS OF DENTON COUNTY, TEXAS
CASE #:Z17-0016
PROSPER CDJR PROSPER CDJRUS HIGHWAY 380PROSPER, TEXASTOWN CASE #: Z17-0016DATE:
SHEET
CHECKED:
JWG
DRAWN:JWG
DESIGN:
RM
10/23/2017
File No. 2016-070 DATENo.REVISIONGENERAL PLANTING NOTES
AFTER ALL PLANTING IS COMPLETE, CONTRACTOR SHALL INSTALL 3" THICK LAYER OF 1-1/2"
SHREDDED WOOD MULCH OVER LANDSCAPE FABRIC IN ALL PLANTING AREAS. CONTRACTOR SHALL
SUBMIT SAMPLES OF ALL MULCHES TO LANDSCAPE ARCHITECT AND OWNER FOR APPROVAL PRIOR
TO CONSTRUCTION. ABSOLUTELY NO EXPOSED GROUND SHALL BE LEFT SHOWING ANYWHERE ON
THE PROJECT AFTER MULCH HAS BEEN INSTALLED.
MULCHES
1. THE GENERAL CONTRACTOR IS RESPONSIBLE FOR REMOVING ALL EXISTING VEGETATION (EXCEPT WHERE NOTED TO
REMAIN). BEFORE STARTING WORK, THE LANDSCAPE CONTRACTOR SHALL VERIFY THAT THE GRADE OF ALL LANDSCAPE
AREAS ARE WITHIN +/-0.1' OF FINISH GRADE. THE LANDSCAPE CONTRACTOR SHALL NOTIFY THE OWNER IMMEDIATELY
SHOULD ANY DISCREPANCIES EXIST. SEE SPECIFICATIONS FOR MORE DETAILED INSTRUCTION ON TURF AREA AND
PLANTING BED PREPARATION.
2. CONSTRUCT AND MAINTAIN FINISH GRADES IN LANDSCAPE AREAS AS SHOWN ON GRADING PLANS, AND CONSTRUCT AND
MAINTAIN SLOPES AS RECOMMENDED BY THE GEOTECHNICAL REPORT. ALL LANDSCAPE AREAS SHALL HAVE POSITIVE
DRAINAGE AWAY FROM STRUCTURES AT THE MINIMUM SLOPE SPECIFIED IN THE REPORT, AND AREAS OF POTENTIAL
PONDING SHALL BE REGRADED TO BLEND IN WITH THE SURROUNDING GRADES AND ELIMINATE PONDING POTENTIAL.
SHOULD ANY CONFLICTS AND/OR DISCREPANCIES ARISE BETWEEN THE GRADING PLANS, GEOTECHNICAL REPORT,
THESE NOTES, AND ACTUAL CONDITIONS, THE CONTRACTOR SHALL IMMEDIATELY BRING SUCH ITEMS TO THE ATTENTION
OF THE LANDSCAPE ARCHITECT, GENERAL CONTRACTOR, AND OWNER.
3. ENSURE THAT THE GRADE IN SHRUB AREAS SHALL BE 2" BELOW FINISH GRADE AFTER INSTALLING SOIL AMENDMENTS,
AND 1" BELOW FINISH GRADE IN SOD AREAS AFTER INSTALLING SOIL AMENDMENTS. MULCH COVER WITHIN 6" OF
CONCRETE WALKS AND CURBS SHALL NOT PROTRUDE ABOVE THE FINISH SURFACE OF THE WALKS AND CURBS. MULCH
COVER WITHIN 12" OF WALLS SHALL BE AT LEAST 3" LOWER THAN THE TOP OF WALL.
4. INSTALL 5 OUNCE, WOVEN, NEEDLE-PUNCHED POLYPROPYLENE FABRIC (DeWITT "PRO-5" OR EQUAL) UNDER ALL
MULCHED AREAS AND INDIVIDUAL TREE RINGS.
5. INSTALL MULCH TOPDRESSING, TYPE AND DEPTH PER MULCH NOTE, IN ALL PLANTING BEDS AND TREE RINGS. DO NOT
INSTALL MULCH WITHIN 6" OF TREE ROOT FLARE.
6. INSTALL 14G, GREEN STEEL EDGING BETWEEN ALL PLANTING BEDS AND TURF AREAS, AND BETWEEN GROUNDCOVERS
AND OTHER PLANTS (WHERE INDICATED ON THE PLAN).
7. HYDROMULCH ALL DISTURBED AREAS OUTSIDE OF PROPERTY LIMITS (UNLESS SHOWN AS SOD).
8. ALL PLANT LOCATIONS ARE DIAGRAMMATIC. ACTUAL LOCATIONS SHALL BE VERIFIED WITH THE LANDSCAPE ARCHITECT
OR DESIGNER PRIOR TO PLANTING. THE LANDSCAPE CONTRACTOR SHALL ENSURE THAT ALL REQUIREMENTS OF THE
PERMITTING AUTHORITY ARE MET (I.E., MINIMUM PLANT QUANTITIES, PLANTING METHODS, TREE PROTECTION METHODS,
ETC.).
9. THE LANDSCAPE CONTRACTOR IS RESPONSIBLE FOR DETERMINING PLANT QUANTITIES; PLANT QUANTITIES SHOWN ON
LEGENDS AND CALLOUTS ARE FOR GENERAL INFORMATION ONLY. IN THE EVENT OF A DISCREPANCY BETWEEN THE
PLAN AND THE PLANT LEGEND, THE PLANT QUANTITY AS SHOWN ON THE PLAN (FOR INDIVIDUAL SYMBOLS) OR CALLOUT
(FOR GROUNDCOVER PATTERNS) SHALL TAKE PRECEDENCE.
10.NO SUBSTITUTIONS OF PLANT MATERIALS SHALL BE ALLOWED WITHOUT THE WRITTEN PERMISSION OF THE LANDSCAPE
ARCHITECT. IF SOME OF THE PLANTS ARE NOT AVAILABLE, THE LANDSCAPE CONTRACTOR SHALL NOTIFY THE
LANDSCAPE ARCHITECT IN WRITING (VIA PROPER CHANNELS).
11. PLANTS MAY BE INSPECTED AND APPROVED OR REJECTED ON THE JOBSITE BY THE OWNER OR OWNER'S
REPRESENTATIVE.
12. THE LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR THE MAINTENANCE OF ALL WORK SHOWN ON THESE PLANS
FOR 90 DAYS BEYOND FINAL ACCEPTANCE OF ALL LANDSCAPE WORK BY THE OWNER. LANDSCAPE MAINTENANCE SHALL
INCLUDE WEEKLY SITE VISITS FOR THE FOLLOWING ACTIONS (AS APPROPRIATE): PROPER PRUNING, RESTAKING OF
TREES, RESETTING OF PLANTS THAT HAVE SETTLED, MOWING AND AERATION OF LAWNS, WEEDING, RESEEDING AREAS
WHICH HAVE NOT GERMINATED WELL, TREATING FOR INSECTS AND DISEASES,REPLACEMENT OF MULCH, REMOVAL OF
LITTER, REPAIRS TO THE IRRIGATION SYSTEM DUE TO FAULTY PARTS AND/OR WORKMANSHIP, AND THE APPROPRIATE
WATERING OF ALL PLANTINGS. THE LANDSCAPE CONTRACTOR SHALL MAINTAIN THE IRRIGATION SYSTEM IN PROPER
WORKING ORDER, WITH SCHEDULING ADJUSTMENTS BY SEASON TO MAXIMIZE WATER CONSERVATION.
13. SHOULD SEEDED AND/OR SODDED AREAS NOT BE COVERED BY AN AUTOMATIC IRRIGATION SYSTEM, THE LANDSCAPE
CONTRACTOR SHAL BE RESPONSIBLE FOR WATERING THESE AREAS AND OBTAINING A FULL STAND OF GRASS AT NO
ADDITIONAL COST TO THE OWNER.
14. TO ACHIEVE FINAL ACCEPTANCE AT THE END OF THE MAINTENANCE PERIOD, ALL OF THE FOLLOWING CONDITIONS MUST
OCCUR:
A. THE LANDSCAPE SHALL SHOW ACTIVE, HEALTHY GROWTH (WITH EXCEPTIONS MADE FOR SEASONAL DORMANCY).
ALL PLANTS NOT MEETING THIS CONDITION SHALL BE REJECTED AND REPLACED BY HEALTHY PLANT MATERIAL
PRIOR TO FINAL ACCEPTANCE.
B. ALL HARDSCAPE SHALL BE CLEANED PRIOR TO FINAL ACCEPTANCE.
C. SODDED AREAS MUST BE ACTIVELY GROWING AND MUST REACH A MINIMUM HEIGHT OF 1 1/2 INCHES BEFORE FIRST
MOWING. HYDROMULCHED AREAS SHALL SHOW ACTIVE, HEALTHY GROWTH. BARE AREAS LARGER THAN TWELVE
SQUARE INCHES MUST BE RESODDED OR RESEEDED (AS APPROPRIATE) PRIOR TO FINAL ACCEPTANCE. ALL
SODDED TURF SHALL BE NEATLY MOWED.
15. SEE SPECIFICATIONS AND DETAILS FOR FURTHER REQUIREMENTS.
STREET FRONTAGE:
US HIGHWAY 380:780 LF
SHADE TREES REQUIRED:26 TREES (1 TREE/30 LF)
SHADE TREES PROVIDED:26 TREES
SHRUB REQUIRED:390 SHRUBS (15 SHRUBS/30 LF)
SHRUB PROVIDED:429 SHRUBS
PARKING LOT
TOTAL PARKING SPACES:1,011
REQUIRED LANDSCAPE AREA:15,165 SF
PROVIDED LANDSCAPE AREA:30,371 SF
1 TREE PROVIDED AT THE TERMINUS OF EACH PARKING BAY
OPEN SPACE
REQUIRED (7% SITE AREA):50,658 SF
PROVIDED:189,074
LANDSCAPE CALCULATIONS
PERIMETER LANDSCAPE
REQUIREMENTS: 5' WIDTH 1 SMALL TREE AND (1) 5 GAL SHRUB PER 15'
WEST PROPERTY LINE 1,000'
REQUIRED PROVIDED
66 TREES/67 SHRUBS 66 TREES/67 SHRUBS
EAST PROPERTY LINE 649'
REQUIRED PROVIDED
43 TREES/43 SHRUBS 43 TREES/43 SHRUBS
PERIMETER LANDSCAPE
REQUIREMENTS: 15' WIDTH
1 EVERGREEN TREE ON 20' CENTERS AND (1) 5 GAL SHRUB PER 15'
NORTH PROPERTY LINE 980'
REQUIRED PROVIDED
97 TREES/65 SHRUBS 97 TREES/65 SHRUBS
Item 7
Page 1 of 2
To: Mayor and Town Council
From: Paul Naughton, RLA., Landscape Architect
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 27, 2018
Agenda Item:
Consider and act upon awarding Bid No. 2018-46-B to SRH Landscapes LLC., related to
construction services for the Town Hall Open Space Landscape and Irrigation Improvements
project; and authorizing the Town Manager to execute a construction agreement for same.
Description of Agenda Item:
On January 25, 2018, at 10:00 a.m., three bids were opened for the Town Hall Open Space
Landscape and Irrigation Improvements project. The verified totals from the bidders ranged
between $60,564.00 and $89,785.00, with SRH Landscapes LLC, being the low bidder.
The scope of this contract includes grading, landscaping and irrigation of the open space lot south
of Town Hall. This work will commence after the site clearing work has been performed. It is
anticipated the work will begin late April and will be complete by mid-May.
Budget Impact:
$140,300 was approved in the FY 2017-2018 Adopted Budget for the Town Hall Open Space
Enhancements. The proposed construction cost of $60,564.00, is available in Account #100-
6110-60-01.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.P., has approved the standard construction agreement
as to form and legality.
Attached Documents:
1. Bid Tabulation Summary
2. Construction Agreement
3. Site Plan
Town Staff Recommendation:
Town staff recommends that the Town Council award Bid No. 2018-46-B to SRH Landscapes
LLC., related to construction services for the Town Hall Open Space Landscape and Irrigation
Improvements project; and authorizing the Town Manager to execute a construction agreement
for same.
Prosper is a place where everyone matters.
PARKS &
RECREATION
Item 8
Page 2 of 2
Proposed Motion:
I move to approve awarding Bid No. 2018-46-B to SRH Landscapes LLC., related to construction
services for the Town Hall Open Space Landscape and Irrigation Improvements project; and
authorizing the Town Manager to execute a construction agreement for same.
Item 8
TOWN OF PROSPER
BID TABULATION SUMMARY
BID NO: 2018-46-B TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
Bid Opening: 01/25/2018 at 10:00 AM
Grand Total
SRH Lanscapes LLC $ 60,564.00
Valle Verde Systems $ 85,455.00
AND, Inc. $ 89,785.00
Certified By: January M. Cook, CPPO, CPPB Date: 01/25/2018
Purchasing Agent
Town of Prosper, Texas
**All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the bid/proposal
on this tabulation sheet shall not be construed as a comment on the responsiveness of such bid/proposal or as any indication that the
agency accepts such bid/proposal as being responsive. The agency will make a determination as to the responsiveness of the vendor
responses submitted based upon compliance with all applicable laws, purchasing guidelines and project documents, including but not
limited to the project specifications and contract documents. The agency will notify the successful vendor upon award of the contract
and, as according to the law, all bid/proposal responses received will be available for inspection at that time.
Item 8
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
TOWN HALL OPEN SPACE LANDSCAPE
AND IRRIGATION IMPROVEMENTS
BID NO. 2018-46-B
TOWN OF PROSPER
COLLIN COUNTY, TEXAS
TOWN OFFICIALS
Ray Smith, Mayor
Curry Vogelsang, Jr., Mayor Pro-Tem
Jason Dixon, Deputy Mayor Pro-Tem
Michael Korbuly, Place 1
Kenneth Dugger, Place 2
Meigs Miller, Place 4
Jeff Hodges, Place 5
Harlan Jefferson, Town Manager
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
1
TABLE OF CONTENTS
LEGAL NOTICE .................................................................................................................. 2
INSTRUCTIONS TO BIDDERS .......................................................................................... 3
BID PROPOSAL FORM ...................................................................................................... 4
BID BOND ......................................................................................................................... 10
OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW .................................. 12
CONSTRUCTION AGREEMENT ..................................................................................... 13
PERFORMANCE BOND ................................................................................................... 26
PAYMENT BOND ............................................................................................................. 29
MAINTENANCE BOND ..................................................................................................... 32
GENERAL CONDITIONS ................................................................................................. 35
TECHNICAL SPECIFICATIONS ....................................................................................... 54
DIVISION NO. 1 .......................................................................................................................................... 54
SECTION 01010 SUMMARY OF WORK ................................................................................................ 54
SECTION 01340 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES ............................................ 57
SECTION 01700 CONTRACT CLOSEOUT ........................................................................................... 60
SECTION 01710 - CLEANING ............................................................................................................... 62
DIVISION NO. 2 .......................................................................................................................................... 63
SECTION 02000 GENERAL PROVISIONS ............................................................................................ 63
SECTION 02102 CLEARING AND GRUBBING ..................................................................................... 65
SECTION 02105 PRESERVATION AND PROTECTION OF PLANT MATERIALS .............................. 67
SECTION 02200 EARTHWORK ............................................................................................................. 69
SECTION 02221 TOPSOIL ..................................................................................................................... 74
SECTION 02810 LANDSCAPE IRRIGATION ........................................................................................ 77
SECTION 02938 SODDING.................................................................................................................... 90
EXHIBIT A TOWN HALL SITE .......................................................................................... 94
EXHIBIT B SITE PLAN ..................................................................................................... 95
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
2
LEGAL NOTICE
The Town of Prosper is accepting sealed bids for BID NO. 2018-46-B TOWN HALL OPEN SPACE
LANDSCAPE AND IRRIGATION IMPROVEMENTS. Bids will be accepted until 2:00 P.M. on
Thursday, January_18, 2018 at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078. Any
bids received after this time will not be accepted, and will be returned unopened. Bids will be publicly
opened and read aloud at the Town Hall Annex, 151 S. Main St., Prosper, Texas 75078 immediately
following this time.
The Project consists of furnishing all labor, equipment and materials, and performing all work
necessary for the construction of improvements to the open space located on the south side of Town
Hall, between First Street, South Crockett Street, and South Main Street. The improvements include,
but are not limited to installing a new irrigation system, and providing a positive drained, level site
with solid sod.
Each bid submitted shall be accompanied by a cashier's check in the amount of 5% of the maximum
amount bid, payable without recourse to the Town of Prosper, or a Bid Bond in the same amount
from a reliable surety company as a guarantee that, if awarded the contract, the Bidder will execute
a Construction Agreement with the Town, including all required bonds and other documents.
The successful bidder shall furnish a Performance Bond in the amount of 115% of the contract
amount, and a Payment Bond in the amount of 100% of the contract amount, as well as evidence
of all required insurance coverage within ten (10) calendar days of notice of award. The successful
bidder shall also furnish a Maintenance Bond in the amount of 100% of the contract amount covering
defects of material and workmanship for two calendar years following the Town's approval and
acceptance of the construction. An approved surety company, licensed in the State of Texas, shall
issue all bonds in accordance with Texas law.
Copies of Plans, Specifications, and Contract Documents may be examined at Parks and
Recreation, 407 E. First St., Prosper, TX 75078, (972) 569-1160 without charge. These documents
may be acquired from that office for the non-refundable purchase price of $10.00 per set, payable
to the Town of Prosper. Copies of Plans, Specifications, and Contract Documents may also be
downloaded free of charge from Current Bidding Opportunities, at the following link:
http://www.prospertx.gov/business/bid-opportunities/.
Questions and requests for clarifications in regards to this bid should be emailed directly to January
Cook, CPPO, CPPB, Purchasing Agent, at january_cook@prospertx.gov. Friday, January 12,
2018, at 12:00 P.M. will be the deadline for receipt of questions and requests for clarifications. After
that day and time, no further questions or requests for clarifications will be accepted or answered by
the Engineer or Town.
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
3
INSTRUCTIONS TO BIDDERS
1. Submittal Deadline: Bids will be accepted until 2:00 P.M. on Thursday, January 18, 2018.
2. Submittal Location: Bids will be accepted at the Town Hall Annex, 151 S. Main St., Prosper,
Texas 75078.
3. Submittal Requirements: Each Bidder shall submit one (1) original and one (1) copy of their bid,
along with their bid security and Out of State Contractor Compliance (if necessary), in a sealed
envelope clearly marked with their name and BID NO. 2018-46-B, TOWN HALL OPEN SPACE
LANDSCAPE AND IRRIGATION IMPROVEMENTS
4. Bid Opening: Bids will be publicly opened and read aloud at the Town Hall Annex, 151 S. Main
St., Prosper, Texas 75078, immediately following the bid deadline.
5. Bidding Documents: Copies of Plans, Specifications, and Contract Documents may be examined
without charge at the following location:
Town of Prosper
Parks and Recreation
407 E. First Street
Prosper TX. 75078
Phone: 972-569-1160
or
Download free of charge from Current Bidding Opportunities, at the following link:
http://www.prospertx.gov/business/bid-opportunities/.
6. Questions and Requests for Clarification: Questions and requests for clarifications in regards to
this bid should be emailed directly to January Cook, CPPO, CPPB, Purchasing Agent, at
january_cook@prospertx.gov. Friday, January 12, 2018, at 12:00 P.M. will be the deadline for
receipt of questions and requests for clarifications. After that day and time, no further questions
or requests for clarifications will be accepted or answered by the Engineer or Town.
7. Addenda: If it becomes necessary to provide additional information to potential Bidders, the
Town of Prosper will issue an addendum containing the necessary information.
8. Pre-Bid Meeting: A pre-bid meeting will not be held for this project.
Attachment 2Item 8
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Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
12
OUT-OF-STATE CONTRACTOR COMPLIANCE TO STATE LAW
Texas Government Code §2252.002 provides that, in order to be awarded a contract as
low bidder, a non-resident bidder (out-of-state contractor whose corporate office or
principal place of business is outside the State of Texas) bid projects in Texas at an amount
lower than the lowest Texas resident bidder by the same amount that a Texas resident
bidder would be required to underbid a non-resident bidder in order to obtain a comparable
contract in the state in which the non-resident's principal place of business is located. The
appropriate blanks in the following statement must be filled out by all out-of-state or non-
resident bidders in order for those bids to meet specifications. (This information may be
obtained from the Texas Register.) The failure of out-of-state or non-resident contractors
to do so will automatically disqualify that bidder.
Non-resident contractor in ___________________ (give state), our principal place of
business, is required to be _________ percent lower than resident bidders by State Law.
The exact language of the statute is set out below.
Non-resident contractor in ___________________ (give state), our principal place of
business, is not required to underbid resident bidders.
BIDDER
By
Company (Please Print)
Address Signature
City State Zip Title (Please Print)
“Tex. Gov’t Code Sec. 2252.002. AWARD OF CONTRACT TO
NONRESIDENT BIDDER. A governmental entity may not award a
governmental contract to a nonresident bidder unless the nonresident
underbids the lowest bid submitted by a responsible resident bidder
by an amount that is not less than the amount by which a resident
bidder would be required to underbid the nonresident bidder to obtain
a comparable contract in the state in which the nonresident's principal
place of business is located.”
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
13
CONSTRUCTION AGREEMENT
THE STATE OF TEXAS )
) KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF COLLIN )
This Construction Agreement (the "Agreement") is made by and between SRH Landscapes,
LLC, a Texas corporation (the "Contractor"), and the Town of Prosper, Texas, a municipal
corporation (the "Owner"). For and in consideration of the payment, agreements and
conditions hereinafter mentioned, and under the conditions expressed in the bonds herein,
Contractor hereby agrees to complete the construction of improvements described as
follows:
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
in the Town of Prosper, Texas, and all extra work in connection therewith, under the terms
as stated in the terms of this Contract, including all Contract Documents incorporated
herein; and at his, her or their own proper cost and expense to furnish all superintendence,
labor, insurance, equipment, tools and other accessories and services necessary to
complete the said construction in accordance with all the Contract Documents,
incorporated herein as if written word for word, and in accordance with the Plans, which
include all maps, plats, blueprints, and other drawings and printed or written explanatory
manner therefore, and the Specifications as prepared by Town of Prosper or its consultant
hereinafter called Engineer, who has been identified by the endorsement of the
Contractor's written proposal, the General Conditions of this Contract, the Special
Conditions of this Contract, the payment, performance, and maintenance bonds hereto
attached; all of which are made a part hereof and collectively evidence and constitute the
entire Contract.
A. Contract Documents and Order of Precedence
The Contract Documents shall consist of the following documents:
1. this Construction Agreement;
2. properly authorized change orders;
3. the Special Conditions of this Contract;
4. the General Conditions of this Contract;
5. the Technical Specifications & Construction Drawings of this Contract;
6. the OWNER's Standard Construction Details;
7. the OWNER's Standard Construction Specifications;
8. the OWNER’s written notice to proceed to the CONTRACTOR;
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
14
9. the Contractor’s Bid Proposal;
10. any listed and numbered addenda;
11. the Performance, Payment, and Maintenance Bonds; and,
12. any other bid materials distributed by the Owner that relate to the Project.
These Contract Documents are incorporated by reference into this Construction Agreement
as if set out here in their entirety. The Contract Documents are intended to be complementary; what
is called for by one document shall be as binding as if called for by all Contract Documents. It is
specifically provided, however, that in the event of any inconsistency in the Contract Documents,
the inconsistency shall be resolved by giving precedence to the Contract Documents in the order in
which they are listed herein above. If, however, there exists a conflict or inconsistency between the
Technical Specifications and the Construction Drawings it shall be the Contractor’s obligation to
seek clarification as to which requirements or provisions control before undertaking any work on that
component of the project. Should the Contractor fail or refuse to seek a clarification of such
conflicting or inconsistent requirements or provisions prior to any work on that component of the
project, the Contractor shall be solely responsible for the costs and expenses - including additional
time - necessary to cure, repair and/or correct that component of the project.
B. Total of Payments Due Contractor
For performance of the Work in accordance with the Contract Documents, the Owner shall
pay the Contractor in current funds an amount not to exceed Sixty Thousand Five Hundred Sixty-
Four Dollars and no cents ($60,564.00). This amount is subject to adjustment by change order in
accordance with the Contract Documents.
C. Dates to Start and Complete Work
Contractor shall begin work within ten (10) calendar days after receiving a written Notice to
Proceed or written Work Order from the Owner. All Work required under the Contract Documents
shall be substantially completed within 15 working days after the date of the Notice to Proceed for
the base bid. Within 30 additional calendar days after Substantial Completion, all outstanding issues
shall be addressed and ready for final payment.
Under this Construction Agreement, all references to “day” are to be considered “calendar
days” unless noted otherwise.
D. CONTRACTOR'S INDEMNITY TO THE OWNER AND OTHERS
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS THE TOWN OF PROSPER (OWNER) TOGETHER
WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS, AGENTS
AND EMPLOYEES, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM AND AGAINST
ANY AND ALL CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS, EXPENSES, FINES,
JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR CAUSES OF ACTION OF EVERY
KIND INCLUDING ALL EXPENSES OF LITIGATION AND/OR SETTLEMENT, COURT COSTS
AND ATTORNEY FEES WHICH MAY ARISE BY REASON OF INJURY TO OR DEATH OF ANY
PERSON OR FOR LOSS OF, DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY
OCCASIONED BY ERROR, OMISSION, OR NEGLIGENT ACT OF CONTRACTOR, ITS
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
15
SUBCONTRACTORS, ANY OFFICERS, AGENTS OR EMPLOYEES OF CONTRACTOR OR ANY
SUBCONTRACTORS, INVITEES, AND ANY OTHER THIRD PARTIES OR PERSONS FOR WHOM
OR WHICH CONTRACTOR IS LEGALLY RESPONSIBLE, IN ANY WAY ARISING OUT OF,
RELATING TO, RESULTING FROM, OR IN CONNECTION WITH THE PERFORMANCE OF THIS
CONTRACT, AND CONTRACTOR WILL AT HIS OR HER OWN COST AND EXPENSE DEFEND
AND PROTECT TOWN OF PROSPER (OWNER) FROM ANY AND ALL SUCH CLAIMS AND
DEMANDS.
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS TOWN OF PROSPER (OWNER) TOGETHER
WITH ITS MAYOR AND TOWN COUNCIL AND ALL OF ITS OFFICIALS, OFFICERS, AGENTS,
AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS,
DAMAGES, DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES,
SUITS OR CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES OF LITIGATION
AND/OR SETTLEMENT, COURT COSTS AND ATTORNEYS FEES FOR INJURY OR DEATH OF
ANY PERSON OR FOR LOSS OF, DAMAGES TO, OR LOSS OF USE OF ANY PROPERTY,
ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT.
SUCH INDEMNITY SHALL APPLY WHETHER THE CITATIONS, CLAIMS, COSTS, DAMAGES,
DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR
CAUSES OF ACTION ARISE IN WHOLE OR IN PART FROM THE NEGLIGENCE OF THE TOWN
OF PROSPER (OWNER), ITS MAYOR AND TOWN COUNCIL, OFFICERS, OFFICIALS, AGENTS
OR EMPLOYEES. IT IS THE EXPRESS INTENTION OF THE PARTIES HERETO THAT THE
INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY CONTRACTOR TO
INDEMNIFY AND PROTECT TOWN OF PROSPER (OWNER) FROM THE CONSEQUENCES OF
TOWN OF PROSPER’S (OWNER'S) OWN NEGLIGENCE, WHETHER THAT NEGLIGENCE IS A
SOLE OR CONCURRING CAUSE OF THE INJURY, DEATH OR DAMAGE.
IN ANY AND ALL CLAIMS AGAINST ANY PARTY INDEMNIFIED HEREUNDER BY ANY
EMPLOYEE OF THE CONTRACTOR, ANY SUB-CONTRACTOR, ANYONE DIRECTLY OR
INDIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE FOR WHOSE ACTS ANY OF THEM
MAY BE LIABLE, THE INDEMNIFICATION OBLIGATION HEREIN PROVIDED SHALL NOT BE
LIMITED IN ANY WAY BY ANY LIMITATION ON THE AMOUNT OR TYPE OF DAMAGES,
COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE CONTRACTOR OR ANY SUB-
CONTRACTOR UNDER WORKMEN'S COMPENSATION OR OTHER EMPLOYEE BENEFIT
ACTS.
INDEMNIFIED ITEMS SHALL INCLUDE ATTORNEYS' FEES AND COSTS, COURT
COSTS, AND SETTLEMENT COSTS. INDEMNIFIED ITEMS SHALL ALSO INCLUDE ANY
EXPENSES, INCLUDING ATTORNEYS' FEES AND EXPENSES, INCURRED BY AN
INDEMNIFIED INDIVIDUAL OR ENTITY IN ATTEMPTING TO ENFORCE THIS INDEMNITY.
In its sole discretion, the Owner shall have the right to approve counsel to be retained by
Contractor in fulfilling its obligation to defend and indemnify the Owner. Contractor shall retain
approved counsel for the Owner within seven (7) business days after receiving written notice from
the Owner that it is invoking its right to indemnification under this Construction Agreement. If
Contractor does not retain counsel for the Owner within the required time, then the Owner shall have
the right to retain counsel and the Contractor shall pay these attorneys' fees and expenses.
The Owner retains the right to provide and pay for any or all costs of defending indemnified
items, but it shall not be required to do so. To the extent that Owner elects to provide and pay for
any such costs, Contractor shall indemnify and reimburse Owner for such costs.
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
16
(Please note that this “broad-form” indemnification clause is not prohibited by Chapter 151 of the
Texas Insurance Code as it falls within one of the exclusions contained in Section 151.105 of
the Texas Insurance Code.)
E. Insurance Requirements
1. Before commencing work, the Contractor shall, at its own expense, procure, pay for
and maintain the following insurance coverage written by companies approved by
the State of Texas and acceptable to the Town of Prosper. The Contractor shall
furnish to the Town of Prosper Purchasing Agent certificates of insurance executed
by the insurer or its authorized agent stating the type of coverages, limits of each
such coverage, expiration dates and compliance with all applicable required
provisions. Certificates shall reference the project/contract number and be
addressed as follows:
Bid No. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION
IMPROVEMENTS
Attn: Purchasing Agent
121 W. Broadway
Prosper, Texas 75078
(a) Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury, Products/Completed
Operations, Independent Contractors and Contractual Liability, with minimum
combined single limits of $1,000,000 per-occurrence, $1,000,000
Products/Completed Operations Aggregate and $2,000,000 general
aggregate. If high risk or dangerous activities are included in the Work,
explosion, collapse and underground (XCU) coverage is also required.
Coverage must be written on an occurrence form. The General Aggregate
shall apply on a per project basis.
(b) Workers’ Compensation insurance with statutory limits; and Employers’
Liability coverage with minimum limits for bodily injury: a) by accident,
$100,000 each accident, b) by disease, $100,000 per employee with a per
policy aggregate of $500,000.
(c) Umbrella or Excess Liability insurance with minimum limits of $2,000,000
each occurrence and annual aggregate for bodily injury and property damage,
that follows form and applies in excess of the above indicated primary
coverage in subparagraphs a and b. The total limits required may be satisfied
by any combination of primary, excess or umbrella liability insurance provided
all policies comply with all requirements. The Contractor may maintain
reasonable deductibles, subject to approval by the Owner.
2. With reference to the foregoing required insurance, the Contractor shall endorse
applicable insurance policies as follows:
(a) A waiver of subrogation in favor of Town of Prosper, its officials, employees,
and officers shall be contained in the Workers’ Compensation insurance
policy.
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
17
(b) The Town of Prosper, its officials, employees and officers shall be named as
additional insureds on the Commercial General Liability policy, by using
endorsement CG2026 or broader. (Please note that this “additional insured”
coverage requirement is not prohibited by Chapter 151 of the Texas
Insurance Code as it falls within one of the exclusions contained in Section
151.105 of the Texas Insurance Code.)
(c) All insurance policies shall be endorsed to the effect that Town of Prosper will
receive at least thirty (30) days’ notice prior to cancellation, non-renewal,
termination, or material change of the policies.
3. All insurance shall be purchased from an insurance company that meets a financial
rating of “A” or better as assigned by the A.M. BEST Company or equivalent.
4. With respect to Workers’ Compensation insurance, the Contractor agrees to comply
with all applicable provisions of 28 Tex. Admin Code
§ 110.110, “Reporting Requirements for Building or Construction Projects for
Governmental Entities,” as such provision may be amended, and as set forth in
Paragraph F following.
F. Workers' Compensation Insurance Coverage
1. Definitions:
Certificate of coverage ("certificate")- A copy of a certificate of insurance, a certificate
of authority to self-insure issued by the commission, or a coverage agreement
(TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers'
compensation insurance coverage for the person's or entity's employees providing
services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the Contractor's/person's work on the project has been completed and
accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes all
persons or entities performing all or part of the services the Contractor has
undertaken to perform on the project, regardless of whether that person contracted
directly with the Contractor and regardless of whether that person has employees.
This includes, without limitation, independent contractors, subcontractors, leasing
companies, motor carriers, owner-operators, employees of any such entity, or
employees of any entity which furnishes persons to provide services on the project.
"Services" include, without limitation, providing, hauling, or delivering equipment or
materials, or providing labor, transportation, or other service related to a project.
"Services" does not include activities unrelated to the project, such as food/beverage
vendors, office supply deliveries, and delivery of portable toilets.
2. The Contractor shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements, which meets the
Attachment 2Item 8
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18
statutory requirements of Texas Labor Code, Section 401.011(44) for all employees
of the Contractor providing services on the project, for the duration of the project.
3. The Contractor must provide a certificate of coverage to the governmental entity prior
to being awarded the contract.
4. If the coverage period shown on the Contractor's current certificate of coverage ends
during the duration of the project, the Contractor must, prior to the end of the coverage
period, file a new certificate of coverage with the governmental entity showing that
coverage has been extended.
5. The Contractor shall obtain from each person providing services on a project, and
provide to the governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the project,
so the governmental entity will have on file certificates of coverage showing
coverage for all persons providing services on the project; and
(b) no later than seven days after receipt by the Contractor, a new certificate of
coverage showing extension of coverage, if the coverage period shown on
the current certificate of coverage ends during the duration of the project.
6. The Contractor shall retain all required certificates of coverage for the duration of the
project and for one year thereafter.
7. The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the Contractor knew or should have known, of
any change that materially affects the provision of coverage of any person providing
services on the project.
8. The Contractor shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating
how a person may verify coverage and report lack of coverage.
9. The Contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
(a) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all of its
employees providing services on the project, for the duration of the project;
(b) provide to the Contractor, prior to that person beginning work on the project,
a certificate of coverage showing that coverage is being provided for all
employees of the person providing services on the project, for the duration of
the project;
Attachment 2Item 8
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19
(c) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project;
(d) obtain from each other person with whom it contracts, and provide to the
Contractor:
(1) a certificate of coverage, prior to the other person beginning work on
the project; and
(2) a new certificate of coverage showing extension of coverage, prior to
the end of the coverage period, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the project
and for one year thereafter;
(f) notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the person knew or should have known, of any change
that materially affects the provision of coverage of any person providing
services on the project; and
(g) contractually require each person with whom it contracts, to perform as
required by paragraphs (1) - (7), with the certificates of coverage to be
provided to the person for whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of
coverage, the Contractor is representing to the governmental entity that all
employees of the Contractor who will provide services on the project will be covered
by workers' compensation coverage for the duration of the project, that the coverage
will be based on proper reporting of classification codes and payroll amounts, and
that all coverage agreements will be filed with the appropriate insurance carrier or, in
the case of a self-insured, with the commission's Division of Self-Insurance
Regulation. Providing false or misleading information may subject the Contractor to
administrative penalties, criminal penalties, civil penalties, or other civil actions.
11. The Contractor's failure to comply with any of these provisions is a breach of contract
by the Contractor which entitles the governmental entity to declare the contract void
if the Contractor does not remedy the breach within ten days after receipt of notice of
breach from the governmental entity.
G. Performance, Payment and Maintenance Bonds
The Contractor shall procure and pay for a Performance Bond applicable to the work in the
amount of one hundred fifteen percent (115%) of the total bid price, and a Payment Bond applicable
to the work in the amount of one hundred percent (100%) of the total bid price. The Contractor shall
also procure and pay for a Maintenance Bond applicable to the work in the amount of one hundred
percent (100%) of the total bid price. The period of the Maintenance Bond shall be two years
from the date of acceptance of all work done under the contract, to cover the guarantee as
Attachment 2Item 8
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20
set forth in this Construction Agreement. The performance, payment and maintenance bonds
shall be issued in the form attached to this Construction Agreement as Exhibits B, C and D. Other
performance, payment and maintenance bond forms shall not be accepted. Among other things,
these bonds shall apply to any work performed during the two-year warranty period after acceptance
as described in this Construction Agreement.
The performance, payment and maintenance bonds shall be issued by a corporate surety,
acceptable to and approved by the Town, authorized to do business in the State of Texas, pursuant
to Chapter 2253 of the Texas Government Code. Further, the Contractor shall supply capital and
surplus information concerning the surety and reinsurance information concerning the performance,
payment and maintenance bonds upon Town request. In addition to the foregoing requirements, if
the amount of the bond exceeds One Hundred Thousand Dollars ($100,000) the bond must be
issued by a surety that is qualified as a surety on obligations permitted or required under federal law
as indicated by publication of the surety’s name in the current U.S. Treasury Department Circular
570. In the alternative, an otherwise acceptable surety company (not qualified on federal
obligations) that is authorized and admitted to write surety bonds in Texas must obtain reinsurance
on any amounts in excess of One Hundred Thousand Dollars ($100,000) from a reinsurer that is
authorized and admitted as a reinsurer in Texas who also qualifies as a surety or reinsurer on federal
obligations as indicated by publication of the surety’s or reinsurer’s name in the current U.S.
Treasury Department Circular 570.
H. Progress Payments and Retainage
As it completes portions of the Work, the Contractor may request progress payments from
the Owner. Progress payments shall be made by the Owner based on the Owner's estimate of the
value of the Work properly completed by the Contractor since the time the last progress payment
was made. The "estimate of the value of the work properly completed" shall include the net invoice
value of acceptable, non-perishable materials actually delivered to and currently at the job site only
if the Contractor provides to the Owner satisfactory evidence that material suppliers have been paid
for these materials.
No progress payment shall be due to the Contractor until the Contractor furnishes to the
Owner:
1. copies of documents reasonably necessary to aid the Owner in preparing an estimate
of the value of Work properly completed;
2. full or partial releases of liens, including releases from subcontractors providing
materials or delivery services relating to the Work, in a form acceptable to the Owner
releasing all liens or claims relating to goods and services provided up to the date of
the most recent previous progress payment;
3. an updated and current schedule clearly detailing the project’s critical path elements;
and
4. any other documents required under the Contract Documents.
Progress payments shall not be made more frequently than once every thirty (30) calendar
days unless the Owner determines that more frequent payments are appropriate. Further, progress
payments are to be based on estimates and these estimates are subject to correction through the
adjustment of subsequent progress payments and the final payment to Contractor. If the Owner
Attachment 2Item 8
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21
determines after final payment that it has overpaid the Contractor, then Contractor agrees to pay to
the Owner the overpayment amount specified by the Owner within thirty (30) calendar days after it
receives written demand from the Owner.
The fact that the Owner makes a progress payment shall not be deemed to be an admission
by the Owner concerning the quantity, quality or sufficiency of the Contractor's work. Progress
payments shall not be deemed to be acceptance of the Work nor shall a progress payment release
the Contractor from any of its responsibilities under the Contract Documents.
After determining the amount of a progress payment to be made to the Contractor, the Owner
shall withhold a percentage of the progress payment as retainage. The amount of retainage withheld
from each progress payment shall be set at ten percent (10%). Retainage shall be withheld and
may be paid to:
a. ensure proper completion of the Work. The Owner may use retained funds to pay
replacement or substitute contractors to complete unfinished or defective work;
b. ensure timely completion of the Work. The Owner may use retained funds to pay
liquidated damages; and
c. provide an additional source of funds to pay claims for which the Owner is entitled to
indemnification from Contractor under the Contract Documents.
Retained funds shall be held by the Owner in accounts that shall not bear interest. Retainage
not otherwise withheld in accordance with the Contract Documents shall be returned to the
Contractor as part of the final payment.
I. Withholding Payments to Contractor
The Owner may withhold payment of some or all of any progress or final payment that would
otherwise be due if the Owner determines, in its discretion, that the Work has not been performed
in accordance with the Contract Documents. The Owner may use these funds to pay replacement
or substitute contractors to complete unfinished or defective Work.
The Owner may withhold payment of some or all of any progress or final payment that would
otherwise be due if the Owner determines, in its discretion, that it is necessary and proper to provide
an additional source of funds to pay claims for which the Owner is entitled to indemnification from
Contractor under the Contract Documents.
Amounts withheld under this section shall be in addition to any retainage.
J. Acceptance of the Work
When the Work is completed, the Contractor shall request that the Owner perform a final
inspection. The Owner shall inspect the Work. If the Owner determines that the Work has been
completed in accordance with the Contract Documents, it shall issue a written notice of acceptance
of the Work. If the Owner determines that the Work has not been completed in accordance with the
Contract Documents, then it shall provide the Contractor with a verbal or written list of items to be
completed before another final inspection shall be scheduled.
Attachment 2Item 8
BID NO. 2018-46-B
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22
It is specifically provided that Work shall be deemed accepted on the date specified in the
Owner's written notice of acceptance of the Work. The Work shall not be deemed to be accepted
based on "substantial completion" of the Work, use or occupancy of the Work, or for any reason
other than the Owner's written Notice of Acceptance. Further, the issuance of a certificate of
occupancy for all or any part of the Work shall not constitute a Notice of Acceptance for that Work.
In its discretion, the Owner may issue a Notice of Acceptance covering only a portion of the
Work. In this event, the notice shall state specifically what portion of the Work is accepted.
K. Acceptance of Erosion Control Measures
When the erosion control measures have been completed, the Contractor shall request that
the Owner perform a final inspection. The Owner shall inspect the Work. If the Owner determines
that the Work has been completed in accordance with the Contract Documents and per TPDES
General Construction Permit, it shall issue a written Notice of Acceptance of the Work. If the Owner
determines that the Work has not been completed in accordance with the Contract Documents or
TPDES General Construction Permit, then it shall provide the Contractor with a verbal or written list
of items to be completed before another final inspection shall be scheduled.
L. Final Payment
After all Work required under the Contract Documents has been completed, inspected, and
accepted, the Town shall calculate the final payment amount promptly after necessary
measurements and computations are made. The final payment amount shall be calculated to:
1. include the estimate of the value of Work properly completed since the date of the
most recent previous progress payment;
2. correct prior progress payments; and
3. include retainage or other amounts previously withheld that are to be returned to
Contractor, if any.
Final payment to the Contractor shall not be due until the Contractor provides original full
releases of liens from the Contractor and its subcontractors, or other evidence satisfactory to the
Owner to show that all sums due for labor, services, and materials furnished for or used in
connection with the Work have been paid or shall be paid with the final payment. To ensure this
result, Contractor consents to the issuance of the final payment in the form of joint checks made
payable to Contractor and others. The Owner may, but is not obligated to issue final payment using
joint checks.
Final payment to the Contractor shall not be due until the Contractor has supplied to the
Owner original copies of all documents that the Owner determines are reasonably necessary to
ensure both that the final payment amount is properly calculated and that the Owner has satisfied
its obligation to administer the Construction Agreement in accordance with applicable law. The
following documents shall, at a minimum, be required to be submitted prior to final payment being
due: redline as-built construction plans; consent of surety to final payment; public infrastructure
inventory; affidavit of value for public infrastructure; and, final change order(s). “Redline as-built
construction plans” shall include, but are not limited to markups for change orders, field revisions,
and quantity overruns as applicable. The list of documents contained in this provision is not an
exhaustive and exclusive list for every project performed pursuant to these Contract Documents and
Attachment 2Item 8
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23
Contractor shall provide such other and further documents as may be requested and required by
the Owner to close out a particular project.
Subject to the requirements of the Contract Documents, the Owner shall pay the Final
Payment within thirty (30) calendar days after the date specified in the Notice of Acceptance. This
provision shall apply only after all Work called for by the Contract Documents has been accepted.
M. Contractor’s Warranty
For a two-year period after the date specified in a written notice of acceptance of Work,
Contractor shall provide and pay for all labor and materials that the Owner determines are necessary
to correct all defects in the Work arising because of defective materials or workmanship supplied or
provided by Contractor or any subcontractor. This shall also include areas of vegetation that did
meet TPDES General Construction Permit during final close out but have since become
noncompliant.
Forty-five (45) to sixty (60) calendar days before the end of the two-year warranty period, the
Owner may make a warranty inspection of the Work. The Owner shall notify the Contractor of the
date and time of this inspection so that a Contractor representative may be present. After the
warranty inspection, and before the end of the two-year warranty period, the Owner shall mail to the
Contractor a written notice that specifies the defects in the Work that are to be corrected.
The Contractor shall begin the remedial work within ten (10) calendar days after receiving
the written notice from the Town. If the Contractor does not begin the remedial work timely or
prosecute it diligently, then the Owner may pay for necessary labor and materials to effect repairs
and these expenses shall be paid by the Contractor, the performance bond surety, or both.
If the Owner determines that a hazard exists because of defective materials and
workmanship, then the Owner may take steps to alleviate the hazard, including making repairs.
These steps may be taken without prior notice either to the Contractor or its surety. Expenses
incurred by the Owner to alleviate the hazard shall be paid by the Contractor, the performance bond
surety, or both.
Any Work performed by or for the Contractor to fulfill its warranty obligations shall be
performed in accordance with the Contract Documents. By way of example only, this is to ensure
that Work performed during the warranty period is performed with required insurance and the
performance and payment bonds still in effect.
Work performed during the two-year warranty period shall itself be subject to a one-year
warranty. This warranty shall be the same as described in this section.
The Owner may make as many warranty inspections as it deems appropriate.
N. Compliance with Laws
The Contractor shall be responsible for ensuring that it and any subcontractors performing
any portion of the Work required under the Contract Documents comply with all applicable federal,
Attachment 2Item 8
BID NO. 2018-46-B
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24
state, county, and municipal laws, regulations, and rules that relate in any way to the performance
and completion of the Work. This provision applies whether or not a legal requirement is described
or referred to in the Contract Documents.
Ancillary/Integral Professional Services: In selecting an architect, engineer, land surveyor,
or other professional to provide professional services, if any, that are required by the Contract
Documents, Contractor shall not do so on the basis of competitive bids but shall make such selection
on the basis of demonstrated competence and qualifications to perform the services in the manner
provided by Section 2254.004 of the Texas Government Code and shall so certify to the Town the
Contractor's agreement to comply with this provision with Contractor's bid.
O. Other Items
The Contractor shall sign the Construction Agreement, and deliver signed performance,
payment and maintenance bonds and proper insurance policy endorsements (and/or other evidence
of coverage) within ten (10) calendar days after the Owner makes available to the Contractor copies
of the Contract Documents for signature. Six (6) copies of the Contract Documents shall be signed
by an authorized representative of the Contractor and returned to the Town.
The Construction Agreement "effective date" shall be the date on which the Town Council
acts to approve the award of the Contract for the Work to Contractor. It is expressly provided,
however, that the Town Council delegates the authority to the Town Manager or his designee to
rescind the Contract award to Contractor at any time before the Owner delivers to the Contractor a
copy of this Construction Agreement that bears the signature of the Town Manager and Town
Secretary or their authorized designees. The purpose of this provision is to ensure:
1. that Contractor timely delivers to the Owner all bonds and insurance documents; and
2. that the Owner retains the discretion not to proceed if the Town Manager or his
designee determines that information indicates that the Contractor was not the lowest
responsible bidder or that the Contractor cannot perform all of its obligations under
the Contract Documents.
THE CONTRACTOR AGREES THAT IT SHALL HAVE NO CLAIM OR CAUSE OF
ACTION OF ANY KIND AGAINST OWNER, INCLUDING A CLAIM FOR BREACH OF
CONTRACT, NOR SHALL THE OWNER BE REQUIRED TO PERFORM UNDER THE
CONTRACT DOCUMENTS, UNTIL THE DATE THE OWNER DELIVERS TO THE CONTRACTOR
A COPY OF THE CONSTRUCTION AGREEMENT BEARING THE SIGNATURES JUST
SPECIFIED.
The Contract Documents shall be construed and interpreted by applying Texas law.
Exclusive venue for any litigation concerning the Contract Documents shall be Collin County, Texas.
Although the Construction Agreement has been drafted by the Owner, should any portion of
the Construction Agreement be disputed, the Owner and Contractor agree that it shall not be
construed more favorably for either party.
The Contract Documents are binding upon the Owner and Contractor and shall insure to
their benefit and as well as that of their respective successors and assigns.
Attachment 2Item 8
BID NO. 2018-46-B
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25
If Town Council approval is not required for the Construction Agreement under applicable
law, then the Construction Agreement "effective date" shall be the date on which the Town Manager
and Town Secretary or their designees have signed the Construction Agreement. If the Town
Manager and Town Secretary sign on different dates, then the later date shall be the effective date.
SRH LANDSCAPES, LLC
TOWN OF PROSPER, TEXAS
By: By: HARLAN JEFFERSON
Title: Title: Town Manager
Date: Date:
Address: P.O. Box 796754
Dallas, Texas 75379
Phone: (877) 960-5234
Fax:
Address: 121 W. Broadway
Prosper, Texas 75078
Phone: (972) 346 - 2640
Fax: (972) 569 - 9335
ATTEST:
ROBYN BATTLE
Town Secretary
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
26
PERFORMANCE BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address is
__________________________________________________________________________,
hereinafter called Principal, and
__________________________________________________________, a corporation organized
and existing under the laws of the State of ______________________________, and fully licensed
to transact business in the State of Texas, as Surety, are held and firmly bound unto the TOWN OF
PROSPER, a home-rule municipal corporation organized and existing under the laws of the State
of Texas, hereinafter called “Beneficiary”, in the penal sum of __________________ Dollars
($____________) plus fifteen percent (15%) of the stated penal sum as an additional sum of money
representing additional court expenses, attorneys’ fees, and liquidated damages arising out of or
connected with the below identified Contract in lawful money of the United States, to be paid in Collin
County, Texas, for the payment of which sum well and truly to be made, we bind ourselves, our
heirs, executors, administrators and successors, jointly and severally, firmly by these presents. The
penal sum of this Bond shall automatically be increased by the amount of any Change Order or
Supplemental Agreement, which increases the Contract price, but in no event shall a Change Order
or Supplemental Agreement, which reduces the Contract price, decrease the penal sum of this
Bond.
THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal
entered into a certain Contract with the Town of Prosper, the Beneficiary, dated on or about the
_________ day of ___________________, A.D. 20____, a copy of which is attached hereto and
made a part hereof, to furnish all materials, equipment, labor, supervision, and other accessories
necessary for the construction of:
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
in the Town of Prosper, Texas, as more particularly described and designated in the above-
referenced contract such contract being incorporated herein and made a part hereof as
fully and to the same extent as if written herein word for word.
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform and fulfill all of the
undertakings, covenants, terms, conditions and agreements of said Contract in accordance with the
Plans, Specifications and Contract Documents during the original term thereof and any extension
thereof which may be granted by the Beneficiary, with or without notice to the Surety, and during the
life of any guaranty or warranty required under this Contract, and shall also well and truly perform
and fulfill all the undertakings, covenants, terms, conditions and agreements of any and all duly
authorized modifications of said Contract that may hereafter be made, notice of which modifications
to the Surety being hereby waived; and, if the Principal shall repair and/or replace all defects due to
faulty materials and workmanship that appear within a period of one (1) year from the date of final
completion and final acceptance of the Work by Owner; and, if the Principal shall fully indemnify and
save harmless the Beneficiary from and against all costs and damages which Beneficiary may suffer
by reason of failure to so perform herein and shall fully reimburse and repay Beneficiary all outlay
Attachment 2Item 8
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27
and expense which the Beneficiary may incur in making good any default or deficiency, then this
obligation shall be void; otherwise, it shall remain in full force and effect.
PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive Venue shall
lie in Collin County, Texas.
AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates and
agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the
Work to be performed thereunder or the Plans, Specifications and Drawings, etc., accompanying
the same shall in anywise affect its obligation on this Bond, and it does hereby waive notice of any
such change, extension of time, alteration or addition to the terms of the Contract, or to the Work or
to the Specifications.
This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and any other applicable statutes of the State of Texas.
The undersigned and designated agent is hereby designated by the Surety herein as the
Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered
and on whom service of process may be had in matters arising out of such suretyship, as provided
by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which
shall be deemed an original, this, the ________ day of ________________, 20____.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Attachment 2Item 8
BID NO. 2018-46-B
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28
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice
and service of the process is:
NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page 2
of Performance Bond must be after date of Contract. If Resident Agent is not a corporation, give
a person’s name.
Attachment 2Item 8
BID NO. 2018-46-B
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29
PAYMENT BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That __________________ whose address is
____________________________________________________________________________,
hereinafter called Principal,
and__________________________________________________________, a corporation
organized and existing under the laws of the State of ______________________________, and
fully licensed to transact business in the State of Texas, as Surety, are held and firmly bound unto
the TOWN OF PROSPER, a home-rule municipal corporation organized and existing under the laws
of the State of Texas, hereinafter called “Owner”, and unto all persons, firms, and corporations who
may furnish materials for, or perform labor upon the building or improvements hereinafter referred
to in the penal sum of ___________________________________ DOLLARS ($_______________)
(one hundred percent (100%) of the total bid price) in lawful money of the United States, to be paid
in Collin County, Texas, for the payment of which sum well and truly to be made, we bind ourselves,
our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.
The penal sum of this Bond shall automatically be increased by the amount of any Change Order or
Supplemental Agreement, which increases the Contract price, but in no event shall a Change Order
or Supplemental Agreement, which reduces the Contract price, decrease the penal sum of this
Bond.
THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal entered into a
certain Contract with the Town of Prosper, the Owner, dated on or about the __________ day of
_________________, A.D. 20___, a copy of which is attached here to and made a part hereof,
to furnish all materials, equipment, labor, supervision, and other accessories necessary for
the construction of:
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
NOW THEREFORE, if the Principal shall well, truly and faithfully perform its duties and make
prompt payment to all persons, firms, subcontractors, corporations and claimants supplying labor
and/or material in the prosecution of the Work provided for in the above-referenced Contract and
any and all duly authorized modifications of said Contract that may hereafter be made, notice of
which modification to the Surety is hereby expressly waived, then this obligation shall be void;
otherwise it shall remain in full force and effect.
PROVIDED FURTHER, that if any legal action were filed on this Bond, exclusive venue shall
lie in Collin County, Texas.
AND PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates and
agrees that no change, extension of time, alteration or addition to the terms of the Contract, or to
the Work performed thereunder, or the Plans, Specifications, Drawings, etc., accompanying the
same, shall in anywise affect its obligation on this Bond, and it does hereby waive notice of any such
change, extension of time, alteration or addition to the terms of the Contract, or to the Work to be
performed thereunder.
Attachment 2Item 8
BID NO. 2018-46-B
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30
This Bond is given pursuant to the provisions of Chapter 2253 of the Texas Government
Code, and any other applicable statutes of the State of Texas.
The undersigned and designated agent is hereby designated by the Surety herein as the
Resident Agent in Collin County or Dallas County to whom any requisite notices may be delivered
and on whom service of process may be had in matters arising out of such suretyship, as provided
by Article 7.19-1 of the Insurance Code, Vernon’s Annotated Civil Statutes of the State of Texas.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which shall be
deemed an original, this, the _______ day of _________________, 20___.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Attachment 2Item 8
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31
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
The Resident Agent of the Surety in Collin County or Dallas County, Texas, for delivery of notice
and service of the process is:
NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
NOTE: Date on Page 1 of Performance Bond must be same date as Contract. Date on Page 2
of Performance Bond must be after date of Contract. If Resident Agent is not a corporation, give
a person’s name.
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
32
MAINTENANCE BOND
STATE OF TEXAS )
)
COUNTY OF COLLIN )
KNOW ALL MEN BY THESE PRESENTS: That _______________________________
whose address is________________________________________________, hereinafter referred
to as “Principal,” and ___________________________________, a corporate surety/sureties
organized under the laws of the State of ____________ and fully licensed to transact business in
the State of Texas, as Surety, hereinafter referred to as “Surety” (whether one or more), are held
and firmly bound unto the TOWN OF PROSPER, a Texas municipal corporation, hereinafter referred
to as “Owner,” in the penal sum of ___________________________________ DOLLARS
($_______________) (one hundred percent (100%) of the total bid price), in lawful money of the
United States to be paid to Owner, its successors and assigns, for the payment of which sum well
and truly to be made, we bind ourselves, our successors, heirs, executors, administrators and
successors and assigns, jointly and severally; and firmly by these presents, the condition of this
obligation is such that:
WHEREAS, Principal entered into a certain written Contract with the Town of Prosper, dated
on or about the _____ day of ________________________, 20____, to furnish all permits, licenses,
bonds, insurance, products, materials, equipment, labor, supervision, and other accessories
necessary for the construction of:
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
in the Town of Prosper, Texas, as more particularly described and designated in the above-
referenced contract, such contract being incorporated herein and made a part hereof as fully and to
the same extent as if written herein word for word:
WHEREAS, in said Contract, the Principal binds itself to use first class materials and
workmanship and of such kind and quality that for a period of two (2) years from the completion and
final acceptance of the improvements by Owner the said improvements shall require no repairs, the
necessity for which shall be occasioned by defects in workmanship or materials and during the
period of two (2) years following the date of final acceptance of the Work by Owner, Principal binds
itself to repair or reconstruct said improvements in whole or in part at any time within said period of
time from the date of such notice as the Town Manager or his designee shall determine to be
necessary for the preservation of the public health, safety or welfare. If Principal does not repair or
reconstruct the improvements within the time period designated, Owner shall be entitled to have
said repairs made and charge Principal and/or Surety the cost of same under the terms of this
Maintenance Bond.
NOW, THEREFORE, if Principal will maintain and keep in good repair the Work herein
contracted to be done and performed for a period of two (2) years from the date of final acceptance
and do and perform all necessary work and repair any defective condition (it being understood that
the purpose of this section is to cover all defective conditions arising by reason of defective materials,
work or labor performed by Principal) then this obligation shall be void; otherwise it shall remain in
full force and effect and Owner shall have and recover from Principal and its Surety damages in the
premises as provided in the Plans and Specifications and Contract.
Attachment 2Item 8
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TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
33
PROVIDED, however, that Principal hereby holds harmless and indemnifies Owner
from and against any claim or liability for personal injury or property damage caused by and
occurring during the performance of said maintenance and repair operation.
PROVIDED, further, that if any legal action be filed on this Bond, exclusive venue shall lie in
Collin County, Texas.
AND PROVIDED FURTHER, Surety, for value received, hereby stipulates and agrees that
no change, extension of time, alteration or addition to the terms of the Contract or to the Work
performed thereunder, or the Plans, Specifications, Drawings, etc. accompanying same shall in any
way affect its obligation on this Bond; and it does hereby waive notice of any such change, extension
of time, alteration or addition to the terms of the Contract or to the Work to be performed thereunder.
The undersigned and designated agent is hereby designated by Surety as the resident agent
in either Collin or Dallas Counties to whom all requisite notice may be delivered and on whom service
of process may be had in matters arising out of this suretyship.
IN WITNESS WHEREOF, this instrument is executed in three copies, each one of which shall be
deemed an original, on this the _____ day of ____________, 20____.
ATTEST: PRINCIPAL:
___________________________________
Company Name
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Typed/Printed Name Typed/Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
[Signatures continued on following page.]
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
34
ATTEST: SURETY:
By: _________________________________ By: ________________________________
Signature Signature
____________________________________ ___________________________________
Printed Name Printed Name
____________________________________ ___________________________________
Title Title
____________________________________ ___________________________________
Address Address
____________________________________ ___________________________________
City State Zip City State Zip
___________________________________ ___________________________________
Phone Fax Phone Fax
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
35
GENERAL CONDITIONS
GC.01 PURPOSE: The General Conditions contained herein set forth conditions or
requirements common to this Contract and all other construction contracts issued by the
Town of Prosper.
GC.02 DEFINITIONS: The following words and expressions, or pronouns used in their place,
shall wherever they appear in this Contract, be construed as follows, unless a different
meaning is clear from the context:
CALENDAR DAY: Any days of the week or month, no days being excepted.
CONTRACT DOCUMENTS: All of the written, printed, typed, and drawn instruments
that comprise and govern the performance of the contract as defined by the
Construction Agreement.
ENGINEER: The ENGINEER of the OWNER or his designee.
EXTRA WORK: Work required by the OWNER other than that which is expressly or
impliedly required by the Contract Documents at the time of execution of the Contract.
HOLIDAYS: The ten official holidays observed are New Year's Day, Martin Luther
King Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving
Day, Day After Thanksgiving Day, Christmas Eve, and Christmas Day. If a holiday
falls on a Saturday, it shall be observed on the preceding Friday. If a holiday falls on
a Sunday, it shall be observed on the following Monday.
OWNER: The Town of Prosper, Texas, acting through the Town Manager under
authority granted by the Town Council.
OWNER'S REPRESENTATIVE: The Executive Director of Development and
Community Services of the Town of Prosper or his designee.
SUB-CONTRACTOR: Any persons, firm or corporation, other than employees of the
CONTRACTOR, who or which contracts with the CONTRACTOR to furnish, or who
actually furnishes, labor and/or materials and equipment at or about the site.
SUBSTANTIALLY COMPLETE: The condition upon which the Work has been made
suitable for use and may serve its intended purpose but may still require minor
miscellaneous work and adjustment.
WORK: All work to be performed by the CONTRACTOR under the terms of the
Contract, including the furnishing of all materials, supplies, machinery, equipment,
tools, superintendence, labor, submittals, services, insurance, permits, certificates,
licenses, and all water, light, power, fuel, transportation, facilities, and other
incidentals.
WRITTEN NOTICE: Notice required by the Contract shall be served concurrently to
the OWNER'S REPRESENTATIVE, ENGINEER, and/or CONTRACTOR. Notice
delivered by mail shall be effective on the postmark date, notice delivered by hand
Attachment 2Item 8
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TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
36
shall be effective the date of delivery, and notice delivered by facsimile or e-mail shall
be effective the date of transmission, provided that any notice served after 5 PM or
on a weekend or holiday shall be effective the following business day.
GC.03 GENERAL RESPONSIBILITIES AND UNDERSTANDINGS:
(a) Intent of Contract Documents: The intent of the Contract Documents is to prescribe
a complete work or improvement, which the CONTRACTOR undertakes to do in full
compliance with the plans, specifications, special provisions, proposal and contract.
The CONTRACTOR shall do all work as provided in the plans, specifications, special
provisions, proposal and contract, and shall do such additional extra work as may be
considered necessary to complete the work in satisfactory and acceptable manner.
The CONTRACTOR shall furnish all labor, tools, materials, machinery, equipment
and incidentals necessary to the satisfactory prosecution and completion of the work.
(b) No Waiver of Legal Right: Inspection by the OWNER or ENGINEER, any order,
measurement, or certificate by OWNER or ENGINEER, any order by the OWNER
for payment of money, any payment for or acceptance of any work, or any extension
of time, or any possession taken by the OWNER, shall not operate as a waiver of any
provisions of the Contract Documents or any power therein reserved to the OWNER
of any rights or damages therein provided. Any waiver of any breach of contract shall
not be held to be a waiver of any other subsequent breach. The OWNER deserves
the right to correct any error that may be discovered in any estimate that may have
been paid and to adjust the same to meet the requirements of the contract and
specifications. The OWNER reserves the right to claim and recover by process of
law sums as may be sufficient to correct any error or make good any deficiency in
the work resulting from such error, dishonesty or collusion, upon the conclusive proof
of collusion or dishonesty by the CONTRACTOR or his agents and the ENGINEER
or his assistants, discovered in the work after the final payment has been made.
(c) Changes and Alterations: The CONTRACTOR further agrees that the OWNER or
ENGINEER may make such changes and alterations as the OWNER may see fit, in
the line, grade, form, dimensions, plans or materials for the work herein
contemplated, or any part thereof, either before or after the beginning of the
construction, without affecting the validity of this contract and the accompany
Performance and Payment Bonds.
If such changes or alterations diminish the quantity of the work to be done, they shall
not constitute the basis for a claim for damages for anticipated profits on the work
that may be dispensed with. If the amount of work is increased, such additional work
shall be paid for as provided under Extra Work. In case the OWNER shall make such
changes or alterations as shall make useless any work already done or material
already furnished or used in said work, then the OWNER shall recompense the
CONTRACTOR for any material or labor so used, and for any actual loss occasioned
by such change, due to actual expenses incurred in preparation for the work as
originally planned.
(d) Discrepancies and Omissions: It is further agreed that it is the intent of this contract
that all work must be done and all material must be furnished in accordance with the
generally accepted practice, and in the event of any discrepancies between the
separate contract documents, the priority of interpretation defined by the
Attachment 2Item 8
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37
Construction Agreement shall govern. In the event that there is still any doubt as to
the meaning and intent of any portion of the contract, specifications or drawings, the
ENGINEER shall define which is intended to apply to the work.
(e) Plans and Specifications: The OWNER shall furnish the CONTRACTOR with an
adequate and reasonable number of copies of all plans and specifications without
expense to him, and the CONTRACTOR shall keep one copy of the same constantly
accessible on the work, with the latest revisions noted thereon.
(f) Ownership of Drawings: All drawings, specifications and copies thereof furnished by
the OWNER shall not be reused on other work, and, with the exception of the signed
contract sets, are to be returned to him on request, at the completion of the work. All
models are the property of the OWNER.
(g) Adequacy of Design: It is understood that the OWNER believes it has employed
competent engineers and designers. It is, therefore, agreed that, as to the
CONTRACTOR only, the OWNER shall be responsible for the adequacy of the
design, sufficiency of the Contract Documents, and the practicability of the operations
of the completed project; provided the CONTRACTOR has complied with the
requirements of the said Contract Documents, all approved modifications thereof,
and additions and alterations thereto approved in writing by the OWNER. The burden
of proof of such compliance shall be upon the CONTRACTOR to show that he has
complied with the said requirements of the Contract Documents, approved
modifications thereof and all approved additions and alterations thereto.
(h) Line and Grade: The ENGINEER will furnish control benchmarks for the construction
of the Work. The CONTRACTOR shall use the control benchmarks and data shown
on the drawings. No construction staking will be provided by the ENGINEER or owner
for this project. Any restaking, and all construction staking, required shall be at the
sole cost of the CONTRACTOR.
(i) Right of Way and Easements: The OWNER will obtain all necessary right of ways
and easements required for the completion of the Work. No work shall be undertaken
on nor shall men, tools, equipment, or other supplies occupy any ground outside right
of ways and easements. If Contractor wants to work outside right of ways and
easements and is able to make an agreement with the Property Owner, then the
agreement should be documented and signed by the Property Owner and
CONTRACTOR with a copy submitted to the OWNER before work off the easement
commences.
The OWNER will obtain permits and/or license agreements necessary for work to be
performed on right of ways or easements owned by other agencies including, but not
limited to, the Texas Departments of Transportation, North Texas Tollway Authority,
BNSF Railway, and utility companies. The CONTRACTOR shall comply with the
conditions of these permits and/or license agreements as if they were a part of the
Contract Documents.
(j) Existing Utilities and Structures: The location of existing utilities shown on the plans
are based on the interpretation of the best available information and are not
warranted by the OWNER or ENGINEER. It shall be the responsibility of the
CONTRACTOR to verify and/or locate the various locations of pertinent utilities prior
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
38
to or during construction. If any utility or irrigation system is broken by the Contractor,
it shall be the responsibility of the CONTRACTOR to repair, at his own expense, the
damaged line and restore it to its functional use.
(k) Right of Entry: The OWNER reserves the right to enter the property or location on
which the works herein contracted for are to be constructed or installed, by such
agent or agents as he may elect, for the purpose of inspecting the work, or for the
purpose of constructing or installing such collateral work as said OWNER may desire.
The CONTRACTOR shall conduct his work so as not to impede unnecessarily any
work being done by others on or adjacent to the site.
(l) Collateral Contracts: The OWNER agrees to provide by separate contract or
otherwise, all labor and material essential to the completion of the work specifically
excluded from this contract, in such manner as not to delay the progress of the work
or damage said CONTRACTOR, except where such delays are specifically
mentioned elsewhere in the Contract Documents.
(m) Objections and Determinations: The ENGINEER shall determine all claims disputes
and other matters in question between the CONTRACTOR and the OWNER relating
to the execution or progress of the work or the interpretation of the Contract
Documents. The ENGINEER'S decision shall be rendered in writing within a
reasonable time and shall be binding.
(n) Owner-Engineer Relationship: The duties, responsibilities and limitations of authority
of the ENGINEER during construction are as set forth in the Contract Documents and
shall not be extended or limited without written consent of the OWNER and
ENGINEER. The ENGINEER will advise and consult with the OWNER, and
OWNER'S instructions to the CONTRACTOR may be issued through the ENGINEER
as if they were issued by the OWNER directly.
GC.04 CONTRACTOR RESPONSIBILITIES:
(a) Contractor Independence: The CONTRACTOR is and at all times shall remain an
independent contractor, solely responsible for the manner and method of completing
his work under this contract, with full power and authority to select the means, method
and manner of performing such work, so long as such methods do not adversely
affect the completed improvements, the OWNER and ENGINEER being interested
only in the result obtained and conformity of such completed improvements to the
Contract Documents.
(b) Assignment and Subletting: The CONTRACTOR agrees that he will retain personal
control and will give his personal attention to the fulfillment of this contract and that
he will not assign by Power of Attorney, or otherwise, or sublet said contract without
the written consent of the OWNER or ENGINEER, and that no part or feature of the
work will be sublet to anyone objectionable to the ENGINEER or the OWNER. The
CONTRACTOR further agrees that the subletting of any portion or feature of the
work, or materials required in the performance of this contract, shall not relieve the
CONTRACTOR from his full obligations to the OWNER, as provided by this
Agreement.
Attachment 2Item 8
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
39
(c) Contractor’s Understanding: It is understood and agreed that the CONTRACTOR
has, by careful examination, satisfied himself as to the nature and location of the
work, the conformation of the ground, the character, quality and quantity of the
materials to be encountered, the character of equipment and facilities needed
preliminary to and during the prosecution of the work, the general and local
conditions, and all other matters which can in any way affect the work under this
contract. No verbal agreement or conversation with any officer, agent or employee
of the OWNER or ENGINEER, either before or after the execution of this contact,
shall affect or modify any of the terms or obligations herein contained.
(d) Duty of Contractor: The CONTRACTOR shall be solely responsible for the safety of
himself, his employees and other persons, as well as for the protection of the safety
of the improvements being erected and the property of himself or any other person,
as a result of his operations hereunder. CONTRACTOR shall be fully and completely
liable, at his own expense, for design, construction, installation and use, or non-use,
of all items and methods incident to performance of the contract, and for all loss,
damage or injury incident thereto, either to person or property, including, without
limitation, the adequacy of all temporary supports, shoring, bracing, scaffolding,
machinery or equipment, safety precautions or devices, and similar items or devices
used by him during construction
(e) Supervision by Contractor: The CONTRACTOR shall give adequate attention to the
faithful prosecution and completion of this contract and shall keep on the work, during
its progress, a competent superintendent and any necessary assistants. The
superintendent shall represent the CONTRACTOR in his absence and all directions
given to him shall be as binding as if given to the CONTRACTOR.
(f) Character of Workmen: The CONTRACTOR agrees to employ only orderly and
competent men, skillful in the performance of the type of work required under this
contract, to do the work; and agrees that whenever the OWNER or ENGINEER shall
inform him in writing that any man or men on the work are, in his opinion, incompetent,
unfaithful or disorderly, such man or men shall be discharged from the work and shall
not again be employed on the work without the OWNER’S or ENGINEER'S written
consent.
(g) Contractor’s Buildings: The building of structures or the erection of tents or other
forms of protection will be permitted only for use as temporary office space or for
storage of materials, equipment, and supplies and only at such places as the
OWNER or ENGINEER shall direct, and the sanitary conditions of the grounds in or
about such structures shall at all times be maintained in a manner satisfactory to the
OWNER or ENGINEER. At no time shall employees or agents of the CONTRACTOR
occupy such facilities except in conjunction with performance of the Work.
(h) Protection of Site: The Contractor shall protect all structures, walks, pipe lines, trees,
shrubbery, lawns and other improvements during the progress of his work and shall
remove from the site all debris and unused materials.
(i) Sanitation: Necessary sanitary conveniences for the use of laborers on the work,
properly secluded from public observation, shall be constructed and maintained by
the CONTRACTOR in such manner and at such points as shall be approved by the
OWNER or ENGINEER, and their use shall be strictly enforced.
Attachment 2Item 8
BID NO. 2018-46-B
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40
(j) Equipment, Materials, and Construction Plant: The CONTRACTOR shall be
responsible for the care, preservation, conservation, protection and replacement of
all materials, supplies, machinery, equipment, tools, apparatus, accessories,
facilities, all means of construction, and any and all parts of the work, whether the
CONTRACTOR has been paid, partially paid, or not paid for such work, or whether
OWNER has taken possession of completed portions of such work, until the entire
work is completed and accepted.
(k) Losses from Natural Causes: Unless otherwise specified, all loss or damage to the
CONTRACTOR arising out of the nature of the work to be done, or from the action of
the elements, or from any unforeseen circumstance in the prosecution of the same,
or from unusual obstructions or difficulties which may be encountered in the
prosecution of the work, shall be sustained and borne by the CONTRACTOR at his
own cost and expense.
GC.05 PROTECTION OF PERSONS AND PROPERTY:
(a) Protection Against Claims: If any person files a claim against the OWNER, OWNER’s
Agent or CONTRACTOR for personal injury or property damage resulting from,
arising out of, or caused by, the operations of the CONTRACTOR, or any Work within
the limits of the Project, the CONTRACTOR must either submit to the OWNER a duly
executed full release within thirty (30) calendar days from the date of written claim,
or immediately report the claim to his liability insurance carrier for their action in
adjusting the claim. If the CONTRACTOR fails to comply with this provision within
the stipulated time limit, it will be automatically deemed that the CONTRACTOR has
appointed the OWNER as its irrevocable Attorney In Fact authorizing the OWNER to
report the claim directly with the CONTRACTOR’s liability insurance carrier. This
provision is in and of itself a Power of Attorney from the CONTRACTOR to the
OWNER, which authorizes the OWNER to take said action on behalf of the
CONTRACTOR without the necessity of the execution of any other document. If the
CONTRACTOR fails to comply with the provisions of this item, the OWNER, at its
own discretion, may terminate this contract or take any other actions it deems
appropriate. Any payment or portion thereof due the CONTRACTOR, whether it is a
final payment, progress payment, payment out of retainage or refund payment may
be withheld by the OWNER. Bankruptcy, insolvency or denial of liability by the
CONTRACTOR’s insurance carrier shall not exonerate the CONTRACTOR from
liability.
As a result of the additional work created to OWNER due to non-response of claims
for damages by CONTRACTOR to third parties, CONTRACTOR shall incur penalties
for failure to abide by this Special Condition.
The CONTRACTOR shall respond to the claimant in writing regarding the status of
the claim, including whether CONTRACTOR disputes the claim, wishes to settle, or
will notify its liability insurance carrier regarding the claim. CONTRACTOR will be
assessed a penalty by OWNER of $75.00 per claim, for its failure to respond to the
claimant as described above within thirty (30) calendar days of its written notice of
claim by the City.
Attachment 2Item 8
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TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
41
To ensure CONTRACTOR compliance, the OWNER shall be notified, by copied
correspondence of responses or settlement by CONTRACTOR.
(b) Protection Against Accidents to Employees and the Public: The CONTRACTOR shall
at all times exercise reasonable precautions for the safety of employees and others
on or near the work and shall comply with all applicable provisions of Federal, State,
and Municipal safety laws and building and construction codes. All machinery and
equipment and other physical hazards shall be guarded in accordance with the
"Manual of Accident Prevention in Construction" of the Associated General
contractors of America except where incompatible with Federal, State, or Municipal
laws or regulations. The CONTRACTOR shall provide such machinery guards, safe
walkways, ladders, bridges, gangplanks, and other safety devices. The safety
precautions actually taken and their adequacy shall be the sole responsibility of the
CONTRACTOR, acting at his discretion as an independent contractor.
(c) Protection of Adjoining Property: The CONTRACTOR shall take proper means to
communicate with the adjacent or adjoining property owners and protect the adjacent
or adjoining property or properties in any way encountered, which might be injured
or seriously affected by any process of construction to be undertaken under this
Agreement, from any damage or injury by reason of said process of construction; and
he shall be liable for any and all claims for such damage on account of his failure to
fully protect all adjoining property.
(d) Protection Against Royalties or Patented Invention: The CONTRACTOR shall pay all
royalties and license fees, and shall provide for the use of any design, device,
material or process covered by letters patent or copyright by suitable legal agreement
with the patentee or owner.
(e) Threats to Persons or Property: The CONTRACTOR shall respond promptly to any
imminent threat to persons or property arising from or in relation to performance of
the Work. Failure to promptly correct any threat to persons or property may result in
a temporary suspension of work until such time as the threat is resolved.
GC.06 PROSECUTION AND PROGRESS:
(a) Time and Order of Completion: It is the meaning and intent of this contract, unless
otherwise herein specifically provided, that the CONTRACTOR shall be allowed to
prosecute his work in such manner as shall be most conducive to economy of
construction; provided however, that the order and the time of prosecution shall be
such that the work shall be Substantially Completed as a whole and in part in
accordance with this contract, the plans and specifications, and within the time of
completion designated in the Proposal; provided, also, that when the OWNER is
having other work done, either by contract or by his own force, the ENGINEER may
direct the time and manner of constructing the work done under this contract, so that
conflict will be avoided and the construction of the various works being done for the
OWNER shall be harmonized.
The CONTRACTOR shall submit prior to beginning work, with each pay estimate,
and at other such times as may reasonably be requested by the OWNER or
ENGINEER, schedules which shall show the order in which the CONTRACTOR
Attachment 2Item 8
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42
proposes to carry on the work, with dates at which the CONTRACTOR will start the
several parts of the work, and estimated dates of completion of the several parts.
(b) Working Hours: Permissible working hours are 7:00 AM to 7:00 PM Monday through
Saturday, excluding holidays. Working hours are enforced by the Town of Prosper
Police Department. Any variance to these working hours must be requested by the
CONTRACTOR in writing at least two weeks in advance and will require approval
from the OWNER upon positive recommendation of the ENGINEER.
(c) Extension of Time: Should the CONTRACTOR be delayed in the completion of the
work by any act or neglect of the OWNER or ENGINEER, or of any employee of
either, or by other contractors employed by the OWNER, or by changes ordered in
the work, or by strikes, lockouts, fires, and unusual delays by common carriers, or
uncontrollable cause or causes beyond the CONTRACTOR'S control, and the
OWNER and ENGINEER decides such cause justifies the delay, then an extension
of time sufficient to compensate for the delay as determined by the OWNER or
ENGINEER shall be allowed for completing the work; provided, however, that the
CONTRACTOR shall give the OWNER or ENGINEER prompt notice in writing of the
cause of such delay.
(d) Hindrances and Delays: No claims shall be made by the CONTRACTOR for
damages resulting from hindrances or delays from any cause (except where the work
is stopped by order of the OWNER) during the progress of any portion of the work
embraced in this contract. In case said work shall be stopped by the act of the
OWNER, then such expense as in the judgment of the ENGINEER is caused by such
stoppage of said work shall be paid by the OWNER to the CONTRACTOR.
(e) Liquidated Damages: The time of completion is of the essence for this Contract. For
each day that any work shall remain uncompleted after the time specified in the
Contract or in an executed Change Order, including milestone completion dates,
substantial completion, and final completion, the OWNER may deduct the following
sum from monies due to the CONTRACTOR for each day the work remains
uncompleted:
GC.07
Amount of Contract Amount of Liquidated Damages
Less than $50,000 $100 per day
$50,000 to $100,000 $150 per day
$100,000 to $500,000 $200 per day
$500,000 to $1,000,000 $250 per day
$1,000,000 to $5,000,000 $500 per day
Greater than $5,000,000 $750 per day
GC.08 CONTROL OF WORK AND MATERIAL:
(a) Shop Drawings and Submittals: The CONTRACTOR shall submit to the OWNER or
ENGINEER, with such promptness as to cause no delay in his own work or in that of
any other contractor, four (4) checked copies, unless otherwise specified, of all shop
Attachment 2Item 8
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and/or setting drawings and schedules required for the work of the various trades,
and the OWNER or ENGINEER shall pass upon them with reasonable promptness,
noting desired corrections. The CONTRACTOR shall make any corrections required
by the OWNER or ENGINEER, file with him two corrected copies and furnish such
other copies as may be needed. The OWNER’S or ENGINEER'S approval of such
drawings or schedules shall not relieve the CONTRACTOR from responsibility for
deviations from drawings or specifications, unless he has in writing called the
OWNER’S or ENGINEER'S attention to such deviations at the time of submission,
nor shall it relieve him from responsibility for errors of any sort in shop drawings or
schedules. It shall be the CONTRACTOR'S responsibility to fully and completely
review all shop drawings to ascertain their effect on his ability to perform the required
contract work in accordance with the plans and specifications and within the contract
time.
Such review by the OWNER or ENGINEER shall be for the sole purpose of
determining the sufficiency of said drawings or schedules to result in finished
improvements in conformity with the plans and specifications, and shall not relieve
the CONTRACTOR of his duty as an independent contractor as previously set forth,
it being expressly understood and agreed that the OWNER or ENGINEER does not
assume any duty to pass upon the propriety or adequacy of such drawings or
schedules, or any means or methods reflected thereby, in relation to the safety of
either person or property during CONTRACTOR'S performance hereunder.
(b) Temporary Traffic Control: Where the Work is carried on, in or adjacent to any road,
alley, sidewalk, trail, or other public space, the CONTRACTOR shall at his own cost
and expense furnish, erect and maintain temporary traffic control devices and shall
take such other precautionary measures for the protection of persons or property and
of the Work as are necessary. A sufficient number and arrangement of temporary
traffic control devices shall be erected to keep vehicles and persons from entering on
or into any work under construction. The CONTRACTOR's responsibility for the
maintenance of barricades, signs and lights, and for providing watchmen, shall not
cease until the project has been accepted by the Owner.
All temporary traffic control devices shall be clearly visible at all times of day and
night. Signs and barricades shall constructed of retro-reflective sheeting, and cones
and other channelizing devices shall have retro-reflective banding. All temporary
traffic control devices shall comply with and have the meanings prescribed by the
Texas Manual of Uniform Traffic Control Devices.
The Contractor shall at all times coordinate the closing of any section of road, alley,
sidewalk, trail, or other public space with the OWNER or ENGINEER. When such a
closing is anticipated to have a duration longer than one (1) hour, the CONTRACTOR
shall submit a traffic control plan at least 72 hours in advance to the OWNER or
ENGINEER for review and approval.
The CONTRACTOR shall be held responsible for all damage to the Work due to
failure of barricades, signs, to protect it, and whenever evidence is found of such
damage, the OWNER or ENGINEER may order the damaged portion immediately
removed and replaced by the CONTRACTOR at his cost and expense.
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(c) Public Convenience: Materials stored about the Work shall be so placed, and the
Work shall at all times to be so conducted, as to cause no greater obstruction to the
traveling public than is considered necessary by the OWNER. The CONTRACTOR
shall make provisions at all roads, alleys, sidewalks, trails, and private driveways for
the free passage of pedestrians and vehicles provided that where free passage is
impractical or unnecessary in the opinion of the OWNER, the CONTRACTOR may
make arrangements satisfactory to the OWNER for the diversion of traffic and shall,
at his own expense, provide all material and perform all work necessary for the
construction and maintenance of such diversions. The materials excavated, and the
construction materials or plant used in the construction of the Work, shall be placed
so as not to endanger the Work or prevent free access to all public and private utilities
and related appurtenances.
The OWNER reserves the right to remedy any neglect on the part of the
CONTRACTOR as regards to the public convenience and safety which may come to
its attention after twenty-four (24) hours notice in writing the CONTRACTOR, save in
cases of emergency, when it shall have the right to remedy any neglect without
notice; and in either case, the cost of such work done by the OWNER shall be
deducted from monies due or to become due to the Contractor.
(d) Testing of Materials: Testing and inspection of materials required by the
specifications shall be performed by a commercial testing laboratory selected by the
CONTRACTOR and approved by the OWNER. Except as otherwise noted, the costs
of laboratory tests will be paid by the CONTRACTOR, including any materials or
specimens for testing. Any testing of material or workmanship required due to failure
will be paid for by the CONTRACTOR. This payment will be made direct to the testing
laboratory by the CONTRACTOR.
The CONTRACTOR shall furnish at his own expense, suitable evidence that the
materials he proposes to incorporate into the work are in accordance with the
specifications. Mill tests for reinforcing steel and cement will be acceptable if it is
definite that the test sheets apply to the material being furnished. Manufacturer's or
supplier's test results will be acceptable for such items as pipe, valves, hydrants when
it is definite that the material being furnished is in accordance with the manufacturer's
or supplier's specifications to which the test results apply. Supplier's evidence of
quality and gradation of asphaltic material will be acceptable as long as the material
is secured from the sources to which the evidence applies.
Should the CONTRACTOR fail to provide the above information, or should the validity
of the above information be called into question, the OWNER shall have the right to
require tests to be made by the OWNER's laboratory to obtain this information and
the cost therefore shall be borne by the CONTRACTOR or deducted from monies
owed by the OWNER to the CONTRACTOR.
(e) Trench Excavation Protection: It is the sole duty, responsibility, and prerogative of
the CONTRACTOR, not the OWNER or ENGINEER, to determine the specific
applicability of a trench safety system to each field condition encountered on the
project as required by Part 1926, Sub-part P-Excavations, Trenching, and Shoring of
the Occupational Safety and Health Administration's Standards and Interpretations.
It will be the Contractor's responsibility to identify the soil type and to accurately adjust
his trench safety methods according to the OSHA requirements.
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(f) Explosives: The use of explosives shall not be permitted.
GC.09 INSPECTION AND ACCEPTANCE:
(a) Inspection of Work: Inspection will be performed by representatives of the OWNER,
ENGINEER, other reviewing agencies, and their designees. It is the intent of the
OWNER to inspect all work on this project. The CONTRACTOR is responsible for
verifying with the OWNER, ENGINEER, or other reviewing agencies when an
inspector is and is not required. The CONTRACTOR shall furnish the OWNER,
ENGINEER, other reviewing agencies, and their designees reasonable access and
facilities for inspecting the Work and determining whether or not the Work is in
accordance with the Contract Documents
The CONTRACTOR shall be responsible for all costs associated with verifying the
acceptability of work completed without proper inspection, as directed by the
OWNER, ENGINEER, or other reviewing agency. If deemed to be unacceptable, the
work may be ordered removed at the CONTRACTOR's expense.
(b) Inspection Overtime: The OWNER and ENGINEER will provide inspection staff on
weekdays between 8:00 AM and 5:00 PM. Inspection performed outside these hours
or on weekends or holidays may be subject to an inspection overtime fee determined
by the OWNER and ENGINEER. The CONTRACTOR is responsible for determining
inspection overtime rules of other reviewing agencies.
(c) Use of Completed Portions: The OWNER shall have the right to take possession of
and use any completed or partially completed portions of the work, notwithstanding
the time for completing the entire work or such portions may not have expired. Such
taking possession and use shall not be deemed an acceptance of any work not
completed in accordance with the Contract Documents, nor shall the risk of loss
change from CONTRACTOR to OWNER. If such prior use increases the cost of or
delays the work, the CONTRACTOR shall be entitled to such extra compensation, or
extension of time, or both, as the OWNER or ENGINEER may determine.
(d) Defects and their Remedies: If the Work or any portion thereof, or any material
brought on the site of the Work for use in the Work or selected for the same, shall be
deemed by the OWNER or ENGINEER as unsuitable or not in conformity with the
specifications, the CONTRACTOR shall, after receipt of written notice thereof from
the OWNER or ENGINEER, forthwith remove such material and rebuild or otherwise
remedy such work so that it shall be in full accordance with this contract.
(e) Preliminary Final Inspection: Upon substantial completion of the Work, the
CONTRACTOR shall request a preliminary final inspection of the Work by
representatives of the OWNER, ENGINEER, and other reviewing agencies. The
OWNER or ENGINEER will provide written notice of any defects to the
CONTRACTOR and the CONTRACTOR shall promptly remedy such defects in
accordance with the Contract Documents.
(f) Final Inspection: Upon completion of all items identified on the punch list, the
CONTRACTOR shall request a final inspection of the Work by representatives of the
OWNER, ENGINEER, and other reviewing agencies. If additional defects are noted,
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the CONTRACTOR shall promptly remedy such defects and repeat this process. If
the Work is found to be acceptable, the OWNER or ENGINEER will provide written
notice of Completion of the Work to the CONTRACTOR.
(g) Acceptance: Upon Completion, the CONTRACTOR shall submit to the OWNER or
ENGINEER such documentation as is necessary to insure that the work has been
completed, subcontractors and suppliers have been paid, any claims received have
been settled, and other documentation as required by the OWNER or ENGINEER.
If the documentation is found to be acceptable, the OWNER or ENGINEER will issue
a written notice of Acceptance of the Work to the CONTRACTOR.
GC.10 MEASUREMENT AND PAYMENT:
(a) Estimated Quantities: The quantities of each item on the bid proposal blank represent
the approximate amount of work to be done. Final quantities actually built will be
determined and paid for by actual measurements on the ground of the final work
completed, unless shown as a lump sum, which then will be compensated based on
complete work of the line item. Bidders are especially notified that no incidental items
of work will be paid for unless there appears an item in the proposal blank for such
work. It must be strictly understood that the prices bid are for complete and
acceptable work.
(b) Measurement: Quantities of individual items of work shall be based on the final, in-
place quantity of the item of work, measured or computed using the units specified
in the Proposal. Where a discrepancy in measured or computed quantities occurs
among the OWNER, ENGINEER, and CONTRACTOR, the parties attempt to
reconcile the discrepancy. If no reconciliation is possible, the determination of the
ENGINEER shall be used.
(c) Progress Payments: As close as practical to the end of each month in which work
has been performed, the CONTRACTOR shall prepare and submit to the OWNER
an application for payment showing as completely as practicable the total value of
the work done by the CONTRACTOR up to and including the last day immediately
preceding the date of such application and the value of all sound materials delivered
on the site of the work that are to be fabricated into the work.
The OWNER'S REPRESENTATIVE and/or ENGINEER shall promptly review
CONTRACTOR'S application for payment, shall either approve or modify the total
value of the work done by CONTRACTOR and the value of materials delivered on
the site, and shall submit to OWNER such application for payment as approved or
modified with OWNER’S REPRESENTATIVE'S and/or ENGINEER'S
recommendation affixed thereto within ten (10) business days following the receipt of
the application from CONTRACTOR.
The OWNER shall pay the CONTRACTOR within thirty (30) days following receipt of
the application from CONTRACTOR, less any amount held for retainage or
outstanding claims or defective work.
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(d) Payment Withheld: The OWNER may withhold any payment otherwise due to the
CONTRACTOR. The amount of any withheld payment shall be as necessary to
protect the OWNER's interest in the following circumstances:
(i) unsatisfactory progress of the Work within the CONTRACTOR's control;
(ii) reasonable doubt that the Work can be completed for the unpaid balance;
(iii) failure of the CONTRACTOR to carry out orders of the OWNER;
(iv) defective work not remedied;
(v) the filing of a claim against the CONTRACTOR or reasonable evidence that
a claim will be filled against the CONTRACTOR;
(vi) failure of the CONTRACTOR to make payment to subcontractors or suppliers
for material and labor used in performance of the Work;
(vii) unsafe working conditions or threats to persons or property allowed to persist
by the CONTRACTOR;
(viii) failure of the CONTRACTOR to provide work schedules, invoices, or other
records requested by the OWNER;
(ix) use of subcontractors without the consent of the ENGINEER or OWNER;
(x) or, failure of the CONTRACTOR to keep current redline as-built drawings at
the job site or to turn redline as-built drawings over to the OWNER.
GC.11 EXTRA WORK AND CLAIMS:
(a) Change Orders: Without invalidating this Agreement, the OWNER may, at any time
or from time to time, order additions, deletions or revisions to the work; such changes
will be authorized by written Change Order prepared by the OWNER for execution
by the CONTRACTOR. The Change Order shall set forth the basis for any change
in contract price, as hereinafter set forth for Extra Work, and any change in contract
time which may result from the change.
In the event the CONTRACTOR shall refuse to execute a Change Order which has
been prepared by the OWNER, the OWNER may in writing instruct the
CONTRACTOR to proceed with the work as set forth in the Change Order and the
CONTRACTOR may make claim against the OWNER for Extra Work involved
therein, as hereinafter provided.
(b) Minor Changes: The OWNER or ENGINEER may authorize minor changes in the
work not inconsistent with the overall intent of the Contract Documents and not
involving an increase in Contract Price. If the CONTRACTOR believes that any minor
change or alteration authorized by the OWNER or ENGINEER involves Extra Work
and entitles him to an increase in the Contract Price, the CONTRACTOR shall make
written request to the OWNER or ENGINEER for a written Field Order.
Any request by the CONTRACTOR for a change in Contract Price shall be made in
writing in accordance with the provisions of this section prior to beginning the work
covered by the proposed change.
(c) Extra Work: It is agreed that the basis of compensation to the CONTRACTOR for
work either added or deleted by a Change Order or for which a claim for Extra Work
is made shall be determined by one or more of the following methods:
Method (A) - By agreed unit prices; or
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Method (B) - By agreed lump sum; or
Method (C) - If neither Method (A) nor Method (B) be agreed upon before the
Extra Work is commenced, then the CONTRACTOR shall be paid the "actual
field cost" of the work, plus fifteen (15) percent.
In the event said Extra Work be performed and paid for under Method (C), then the
provisions of this paragraph shall apply and the "actual field cost" is hereby defined
to include the cost to the CONTRACTOR of all workmen, such as foreman,
timekeepers, mechanics and laborers, and materials, supplies, teams, trucks, rentals
on machinery and equipment, for the time actually employed or used on such Extra
Work, plus actual transportation charges necessarily incurred, together with all
power, fuel, lubricants, water and similar operating expenses, also all necessary
incidental expenses incurred directly on account of such Extra Work, including Social
Security Old Age Benefits and other payroll taxes, and, a rateable proportion of
premiums on Performance and Payment Bonds and Maintenance Bonds, Public
Liability and Property Damage and Workmen's Compensation, and all other
insurance as may be required by any law or ordinance, or directed by the OWNER,
or by them agreed to. The OWNER or ENGINEER may direct the form in which
accounts of the "actual field cost" shall be kept and the records of these accounts
shall be made available to the OWNER or ENGINEER. The OWNER or ENGINEER
may also specify in writing, before the work commences, the method of doing the
work and the type and kind of machinery and equipment to be used; otherwise these
matters shall be determined by the CONTRACTOR. Unless otherwise agreed upon,
the prices for the use of machinery and equipment shall be determined by using 100
percent, unless otherwise specified, of the latest schedule of Equipment Ownership
Expense adopted by the Associated General Contractors of America. Where
practicable the terms and prices for the use of machinery and equipment shall be
incorporated in the written Change Order. The fifteen percent (15%) of the "actual
field cost" to be paid the CONTRACTOR shall cover and compensate him for his
profit, overhead, general superintendence and field office expense, and all other
elements of cost and expense not embraced within the "actual field cost" as herein
defined; save that where the CONTRACTOR'S Camp or Field Office must be
maintained primarily on account of such Extra Work, then the cost to maintain and
operate the same shall be included in the "actual field cost."
No claim for Extra Work of any kind will be allowed unless ordered in writing by the
OWNER or ENGINEER. In case any orders or instructions, either oral or written,
appear to the CONTRACTOR to involve Extra Work for which he should receive
compensation or an adjustment in the construction time, he shall make written
request to the OWNER or ENGINEER for written order authorizing such Extra Work.
Should a difference of opinion arise as to what does or does not constitute Extra
Work, or as to the payment therefore, and the OWNER or ENGINEER insists upon
its performance, the CONTRACTOR shall proceed with the work after making written
request for written order and shall keep an accurate account of the "actual field cost"
thereof, as provided under Method (C). The CONTRACTOR will thereby preserve
the right to submit the matter of payment to a court of general jurisdiction to decide
the matter, otherwise the CONTRACTOR shall waive all claims for payment for Extra
Work.
GC.12 CONTRACT TERMINATION
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(a) Abandonment by CONTRACTOR: In case the CONTRACTOR should abandon and
fail or refuse to resume work within ten (10) days after written notification from the
OWNER or ENGINEER, or if the CONTRACTOR fails to comply with the orders of
the OWNER or ENGINEER, when such orders are consistent with the Contract
Documents, then, and in that case, where performance and payment bonds exist,
the Sureties on these bonds shall be notified in writing and directed to complete the
work, and a copy of said notice shall be delivered to the CONTRACTOR.
After receiving said notice of abandonment, the CONTRACTOR shall not remove
from the work any machinery, equipment, tools, materials or supplies then on the job,
but the same, together with any materials and equipment under contract for the work,
may be held for use on the work by the OWNER or the Surety on the performance
bond, or another contractor in completion of the work; and the CONTRACTOR shall
not receive any rental or credit therefore (except when used in connection with Extra
Work, where credit shall be allowed as provided for under Section 6, Extra Work and
Claims), it being understood that the use of such equipment and materials will
ultimately reduce the cost to complete the work and be reflected in the final
settlement.
In case the Surety should fail to commence compliance with the notice for completion
hereinbefore provided for, within ten (10) days after service of such notice, then the
OWNER may provide for completion of the work in either of the following elective
manners:
The OWNER may employ such force of men and use such machinery, equipment,
tools, materials and supplies as said OWNER may deem necessary to complete the
work and charge the expense of such labor, machinery, equipment, tools, materials
and supplies to said CONTRACTOR, and expense so charged shall be deducted and
paid by the OWNER out of such moneys as may be due, or that may thereafter at
any time become due to the CONTRACTOR under and by virtue of this Agreement.
In case such expense is less than the sum which would have been payable under
this contract, if the same had been completed by the CONTRACTOR, then said
CONTRACTOR shall receive the difference. In case such expense is greater than
the sum which would have been payable under this contract, if the same had been
completed by said CONTRACTOR, then the CONTRACTOR and/or his Surety shall
pay the amount of such excess to the OWNER; or
The OWNER under sealed bids, after five (5) days’ notice published one or more
times in a newspaper having general circulation in the county of the location of the
work, may let the contract for the completion of the work under substantially the same
terms and conditions which are provided in this contract. In the case of any increase
in cost to the OWNER under the new contract as compared to what would have been
the cost under this contract, such increase shall be charged to the CONTRACTOR
and the Surety shall be and remain bound therefore. However, should the cost to
complete any such new contract prove to be less than what would have been the
cost to complete under this contract, the CONTRACTOR and/his Surety shall be
credited therewith.
When the work shall have been substantially completed the CONTRACTOR and his
Surety shall be so notified and Certificates of Completion and Acceptance shall be
issued. A complete itemized statement of the contract accounts, certified to by the
Attachment 2Item 8
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OWNER or ENGINEER as being correct, shall then be prepared and delivered to the
CONTRACTOR and his Surety, whereupon the CONTRACTOR and/or his Surety,
or the OWNER as the case may be, shall pay the balance due as reflected by said
statement, within fifteen (15) days after the date of such Certificate of Completion.
After final completion of the work and in the event the statement of accounts shows
that the cost to complete the work is less than that which would have been the cost
to the OWNER had the work been completed by the CONTRACTOR under the terms
of this contract; or when the CONTRACTOR and/or his Surety shall pay the balance
shown to be due by them to the OWNER, then all machinery, equipment, tools,
materials or supplies left on the site of the work shall be turned over the
CONTRACTOR and/or his Surety. Should the cost to complete the work exceed the
contract price, and the CONTRACTOR and/or his Surety fail to pay the amount due
the OWNER within the time designated hereinabove, and there remains any
machinery, equipment, tools, materials or supplies on the site of the work, notice
thereof, together with an itemized list of such equipment and materials, shall be
mailed to the CONTRACTOR and his Surety at the respective addresses designated
in this contract; provided, however, that actual written notice given in any manner will
satisfy this condition. After mailing, or other giving of such notice, such property shall
be held at the risk of the CONTRACTOR and his Surety subject only to the duty of
the OWNER to exercise ordinary care to protect such property. After fifteen (15) days
from the date of said notice the OWNER may sell such machinery, equipment, tools,
materials or supplies and apply the net sum derived from such sale to the credit of
the CONTRACTOR and his Surety. Such sale may be made at either public or
private sale, with or without notice, as the OWNER may elect. The OWNER shall
release any machinery, equipment, tools, materials, or supplies, which remain on the
work, and belong to persons other than the CONTRACTOR or his Surety, to their
proper owners.
(b) Abandonment by OWNER: In case the OWNER shall fail to comply with the terms of
this contract within ten (10) days after written notification by the CONTRACTOR, then
the CONTRACTOR may suspend or wholly abandon the work, and may remove
therefrom all machinery, tools and equipment, and all materials on the site of work
that have not been included in payments to the CONTRACTOR and have not been
wrought into the work. Thereupon the ENGINEER shall make an estimate of the total
amount earned by the CONTRACTOR, which estimate shall include the value of all
work actually completed by said CONTRACTOR, the value of all partially completed
work at a fair and equitable price, and the amount of all Extra Work performed at the
prices agreed upon, or provided for by the items of this contract, and a reasonable
sum to cover the cost of any provisions made by the CONTRACTOR to carry the
whole work to completion and which cannot be utilized. The ENGINEER shall then
make a final statement of the balance due the CONTRACTOR by deducting from the
above estimate all previous payments by the OWNER and all other sums that may
be retained by the OWNER under the terms of this Agreement and shall certify same
to the OWNER who shall pay to the CONTRACTOR on or before thirty (30) days
after the date of delivery to OWNER of such certified final statement.
(c) Termination of Contract in Case of National Emergency: Whenever, because of a
national emergency, so declared by the President of the United States or other lawful
authority, it becomes impossible for the Contractor to obtain all of the necessary
labor, material and equipment for the prosecution of the work with reasonable
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continuity for a period of two (2) months, the Contractor shall within seven (7) days
notify the Owner in writing, giving a detailed statement of the efforts which have been
made and listing all necessary items of labor, material and equipment not obtainable.
If, after investigation, the Owner finds that such conditions exist and that the inability
of the Contractor to proceed is not attributable in whole or in part to the fault or neglect
of the Contract, then if the Owner cannot after reasonable effort assist the Contractor
in procuring and making available the necessary labor, materials, and equipment
within thirty (30) days, the Contractor may request the Owner to terminate the
contract and the Owner shall within thirty (30) days comply with the request, and the
termination shall be based on a final settlement, which shall include, but not be limited
to, the payment for all work executed.
Attachment 2Item 8
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SPECIFICATIONS
SP.01 PURPOSE: The purpose of this is to improve the open space located on the southside of
Town Hall, between First Street, South Crockett Street, South Main Street. The
improvements including, but not limited to install a new irrigation system, provide a positive
drained, level site with solid sod. The proposed work will follow generally as the provided
plans and specifications:
The Specifications contained herein set forth conditions or requirements particular to this
Contract:
BID NO. 2018-46-B
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS
SP.02 SCOPE OF WORK: The CONTRACTOR will complete the following:
a) Secure the site.
b) Provide erosion control and protection fencing to secure the two existing pecans as shown
on the Site Plan.
c) Perform clearing, grubbing, trimming, removing and disposing of other existing trees, rocks,
debris, shrubs, ground covers and other vegetation and debris designated for removal, or
otherwise required to be removed to complete the work. Prior to this, must meet with Town
on site to coordinate.
d) Remove all high spots and re-level the area.
e) Ensure that the area has positive flow and drainage with no ponding of water.
f) Contractor shall provide irrigation drawings, sealed by a Texas Irrigator, that will meet the
requirements of the Town, local, state and federal law. The irrigation system will be designed
to produce an underground irrigation system that will water all living plant material within the
property on the site plan.
g) A landscape irrigation contractor shall provide complete sprinkler installation as detailed and
specified herein. Includes furnishing all labor, materials and equipment for the proper
installation. Irrigation contractor to be in compliance with Texas Administrative Code, Title
30, Part 1 , Chapter 334 Rules for landscape Irrigation or latest version. The irrigation system
will tie into the irrigation controller and waterline located on the Town Hall site, further shown
on Exhibit A.
h) Upon completion of installation, supply drawings showing details of construction including
location of mainline piping, manual and automatic valves, electrical supply to valves, and
specifically exact location of automatic valves.
i) Valve boxes will be level with grass, as well as all heads.
Attachment 2Item 8
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j) Supply and install Texas Pure Topdressing per specifications. To order, contact the
Environmental Waste Services Customer Service at (972) 769-4150 or approved equal.
k) Supply and install sod, Bermuda TIF419. This includes the establishment of sod per the
specifications. Provide a minimum of two mows.
l) Test irrigation to ensure it operates properly.
m) Clean up site of any trash and debris.
Attachment 2Item 8
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TECHNICAL SPECIFICATIONS
DIVISION NO. 1
SECTION 01010 SUMMARY OF WORK
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and General Provisions of Contract, including General and Special Conditions and
all applicable specification sections, apply to this section.
1.2 DESCRIPTION
A. General: The Scope of Work for this Project shall consist of providing all supplies, support
services, data, labor, tools, materials, equipment, supervision, construction, and all else
required to complete the installation of the Town Hall Open Space Landscape Improvements
for the Town of Prosper.
B. Project Scope: The Work shall include, but not be limited to, the following major items, to the
extent specified and indicated:
1. Provide administration and construction support services to complete the work.
2. Coordinate with utility owners and governing agencies. Portions of this project may be
within utility easements.
3. Coordinate work with other contractors performing work within the project site.
4. Apply for and procure all applicable permits from the applicable governing agencies.
This project falls within the Town of Prosper.
5. Procure necessary permits for personnel, equipment and construction operations.
6. Provide and install complete in place turn-key systems per construction drawings and
specifications.
7. Field verify all dimensions that are required for complete installation of all items
defined in the plans and specifications.
8. Provide and install all remaining items as defined on the drawings and in the technical
specifications for a complete installation.
1.3 DRAWINGS
A. Refer to Index of Drawings on Cover Sheet of the drawings.
1.4 PROJECT MANUAL
A. Bidding and Contract Requirements; General Conditions - Division 1 and Technical
Specifications, Divisions 2 through 16 as listed in Table of Contents.
1.5 ITEMS OF RELATED WORK FURNISHED AND/OR INSTALLED BY OTHERS
A. Refer to Construction Plans (may not require work furnished by others). Contractors to
coordinate installation with Town of Prosper including application, scheduling, field
coordination, etc.
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B. Relocating existing utilities. Contractor to provide relocation of any existing utilities if in
conflict with the proposed project elements to be installed.
C. Masonry, Tile, Sheetrock, and painting. Contractor to provide the necessary repairs to
existing infrastructure if damaged during installation of any project related item. All repairs
shall match existing.
1.6 UNIT PRICES
A. Refer to Proposal Form for Unit Prices.
1.7 QUALITY ASSURANCE
A. The work shall comply with the requirements of the Contract Documents including cited
national specifications and standards; state and local government authority codes and
standards.
B. In case of conflicts between cited national and local standards, local requirements shall
govern unless otherwise directed in writing. All conflicts shall be brought to the attention of
Owner's Representative in writing.
1.8 OTHER REQUIREMENTS
A. Any affected utility owners shall be notified not less than 7 days prior to starting work in an
area in which a utility may be located. Notices shall be in writing. Any affected utility owner
and Owner's Representative shall be notified 72 hours prior to commencing construction
operations.
B. The Contractor shall prosecute the Work as indicated, in accordance with the Contract
Documents, and in a timely manner so as to ensure coordination of all parts of the work with
work of other parties under adjoining and interfacing contracts, including governmental
bodies and utility companies.
C. Proposals for scheduling work at times other than the normal work period of a calendar day
shall be submitted to Owner's Representative not less than 48 hours in advance of those
times. Such proposals shall outline all special precautions to be taken to control the hazards
presented by prosecuting the work at times other than the normal work period of a calendar
day. The proposal shall include supplementary lighting of work areas, availability of medical
facilities, security precautions and all other precautions necessary.
D. Construction equipment and vehicles which exceed the weight, size and noise limitation of
the authorities having jurisdiction shall not be operated outside the construction limits of the
site.
E. Note: An on-site job trailer is not required as part of this contract.
1.9 INTERPRETATION
A. Overlapping and Conflicting Requirements: Where compliance with two or more industry
standards or sets of requirements is specified or indicated, and overlapping of those different
standards or requirements establishes different or conflicting minimums or levels of quality,
the most stringent requirement is intended and will be enforced by Owner's Representative
and Owner, unless specific language in the Contract Documents clearly indicates that a less
stringent requirement is to be fulfilled. Refer apparently-equal-but- different requirements,
and uncertainties as to which level of quality is more stringent, to Owner's Representative
and Owner for a written decision before proceeding with the work in question.
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B. Minimum Quality/Quantity: In every instance, the quality level or quantity indicated or
specified is intended to be the minimum for the work to be performed or provided. Except as
otherwise indicated, the actual work may either comply exactly with that minimum (within
specified tolerances), or may exceed that minimum within reasonable limits. In complying
with these requirements, indicated numeric values are either minimums or maximums as
noted, or as appropriate for context of the requirements. Refer instances of uncertainty to
Owner's Representative and Owner for a written decision before proceeding with the work
in question.
END OF SECTION
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SECTION 01340 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES
PART 1 - GENERAL
1.1 REQUIREMENTS INCLUDED
A. Submit Shop Drawings, Product Data and Samples required by Contract Documents.
1.2 RELATED REQUIREMENTS
A. Conditions of the Contract: Definitions, and additional responsibilities of parties.
B. Designate in the construction schedule, or in a separate coordinated schedule, the dates for
submission and the dates that reviewed Shop Drawings, Product Data and Samples will be
needed.
1.3 SHOP DRAWINGS
A. Present drawings in a clear and thorough manner.
1. Identify details by reference to sheet and detail, schedule or room numbers shown
on Contract Drawings.
1.4 PRODUCT DATA
A. Preparation:
1. Clearly mark each copy to identify pertinent products or models.
2. Show performance characteristics and capacities.
3. Show dimensions and clearances required.
4. Show wiring diagrams and controls.
B. Manufacturer's Standard Schematic Drawings and Diagrams:
1. Modify drawings and diagrams to delete information which is not applicable to the
work.
2. Supplement standard information to provide information specifically applicable to
the work.
1.5 SAMPLES
A. Provide office samples of sufficient size and quantity to clearly illustrate:
1. Functional characteristics of the product, with integrally related parts and
attachment devices.
2. Full range of color, texture and pattern.
B. Field Samples and Mock-ups:
1. Erect, at the Project site, at a location acceptable to the Architect.
2. Size or Area: That specified in the respective specification section.
3. Fabricate each sample and mock-up complete and finished.
4. Remove mock-ups at conclusion of work or when acceptable to the Architect.
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1.6 SUBMISSION REQUIREMENTS
A. Make submittals promptly in accordance with approved schedule, and in such sequence as
to cause no delay in the work or in the work of any other contractor.
B. Submit Shop Drawings, Product Data and Samples for structural, mechanical and electrical
items directly to the Landscape Architect.
C. Number of Submittals Required:
1. Shop Drawings: Submit two prints and one sepia of each drawing.
2. Product Data: Submit four copies of product data.
3. Samples: Submit the number stated in each specification section, minimum of two
samples for each item.
D. Submittals Shall Contain:
1. The date of submission and the dates of any previous submissions.
2. The Project title and number.
3. Contract identification.
4. The Names of:
a. Contractor
b. Supplier
c. Manufacturer
5. Identification of the product, with the specification section number.
6. Field dimensions, clearly identified as such.
7. Relation to adjacent or critical features of the work or materials.
8. Applicable standards, such as ASTM or Federal Specification numbers.
9. Identification of deviations from Contract Documents.
10. Identification of revisions on resubmittals.
11. A 3" x 3" blank space for Landscape Architect's stamp and signature.
12. Contractor's stamp, initialed or signed, certifying to review of submittal, verification
of products, field measurements and field construction criteria, and coordination of
the information within the submittal with requirements of the work and of Contract
Documents.
1.7 RESUBMISSION REQUIREMENTS
A. Make any corrections or changes in the submittals required by the Landscape Architect and
resubmit until approved.
B. Shop Drawings and Product Data:
1. Revise initial drawings or data, and resubmit as specified for the initial submittal.
2. Indicate any changes which have been made other than those requested by the
Landscape Architect.
C. Samples: Submit new samples as required for initial submittal.
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1.8 DISTRIBUTION
A. Distribute reproductions of Shop Drawings and copies of Product Data which have been
reviewed by the Landscape Architect and do not require revisions.
1. Job site file.
2. Record Documents file.
3. Other affected contractors.
4. Subcontractors.
5. Supplier or fabricator.
B. Distribute samples which have been approved by the Landscape Architect as directed by
the Landscape Architect.
1.9 LANDSCAPE ARCHITECT DUTIES
A. Review submittals with reasonable promptness and in accordance with schedule.
B. Affix stamp and initials or signature, and indicate requirements for revisions and resubmittal,
if any.
C. Return submittals to the Contractor for distribution, or for resubmission.
END OF SECTION
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SECTION 01700 CONTRACT CLOSEOUT
PART 1 - GENERAL
1.1 SECTION INCLUDES
Closeout shall include general requirements near end of Contract Time, in preparation for final
acceptance, final payment, normal termination of contract, occupancy by Owner, and similar actions
evidencing completion of the work. Specific requirements for individual units of work are specified in
sections of Division 2 through 16. Time of closeout is directly related to "Substantial Completion", and
therefore may be either a single time period for entire work or a series of time periods for individual
parts of the work which have been certified as substantially complete at different dates. That time
variation shall be applicable to other provisions of this Section.
1.2 SUBSTANTIAL COMPLETION
A. Refer to Article 1 and Paragraph 14.8 of the General Conditions.
B. Upon receipt of Contractor's request, Owner will proceed with inspection. Following initial
inspection, Owner will either prepare Certificate of Substantial Completion, or advise
Contractor of work which shall be performed prior to issuance of certification; and repeat
inspection when requested to assure that work has been substantially completed.
1.3 FINAL ACCEPTANCE
A. On or before the date of final inspection Contractor shall turn over to Owner following Contract
Close-Out Materials, which he will have accumulated and retained during course of project:
1. All approved submittal data, two complete sets.
2. Written project warranty, and all other equipment and materials warranties/guarantees
as signed by all appropriate suppliers or manufacturer's, one set.
3. Operating and maintenance instructions for all installed equipment and systems, to
include a maintenance and spare parts list, two sets.
4. One set of "Record" drawings and specification showing conditions and dimensions of
all construction indicated by original construction documents. Drawings shall show
routing of underground outside utilities or conduits, with burial depth related to finish
grade. Drawings shall also show the final grades.
5. Materials will be reviewed by Owner for completion. Final Acceptance will not be
approved until Contract Close-out materials are completed.
B. Refer to individual Divisions 2 through 16 for specific work requirements. The requirements
include, but are not limited to the following:
1. Submit Final Pay Voucher, and Lien Waivers for all subcontractors.
2. Complete work items on Substantial Completion punch lists, if any.
3. Deliver tools, spare parts, keys, extra stocks of materials and similar physical items
to Owner.
4. Complete start-up testing of systems. Train and instruct Owner's designated
personnel in operation and general maintenance requirements of all mechanical and
electrical components. Discontinue and remove from project site temporary facilities
and services, along with construction tools and facilities, and similar items.
5. Complete final clean up requirement, including site dress up, touch-up painting, etc.
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C. Upon receipt of Contractor's written notice that work has been completed, Owner will schedule
inspection with Contractor and inspect work. After inspection, Owner will either approve Final
Payment or prepare punch list for Contractor listing work items not completed and incorrect or
obligations not fulfilled as required for final acceptance. If necessary, procedure will be
repeated.
PART 2 - PRODUCTS
Not used.
PART 3 - EXECUTION
3.1 CLOSE-OUT PROCEDURES
Arrange to meet with Owner's personnel, at project site, to provide basic instructions needed for proper
operation and maintenance of entire work.
3.2 CLEANING
A. Special cleaning for specific units of work is specified in sections of Divisions 2 through 16.
General cleaning during progress of work is specified in General Conditions and as
temporary service in "Temporary Facilities" Section of this Division. Provide final cleaning of
work, at time indicated, consisting of cleaning surface or unit of work to normal "clean"
condition expected for first-class building cleaning and maintenance program. Comply with
manufacturer's instruction for cleaning operations. The following are examples, but not by
way of limitation, of cleaning levels required;
1. Remove labels which are not required as permanent labels.
2. Clean transparent materials, including mirrors and window/door glass, to a polished
condition, removing substances which are noticeable as vision-obscuring materials.
Replace broken glass and damaged transparent materials.
3. Clean exposed exterior and interior hard-surface finishes, to a dirt-free condition, free
of dust, stains, films and similar noticeable transparent materials.
4. Wipe surfaces of mechanical and electrical equipment clean, remove excess
lubrication and other substances.
5. Remove debris and surface dust from limited access spaces including roofs,
plenums, shafts, trenches, equipment vaults, manholes, attics and similar spaces.
6. Clean concrete floors in non-occupied spaces broom clean.
7. Vacuum clean carpeted surface and similar soft surfaces.
8. Clean plumbing fixtures to a sanitary condition, free of stains including those resulting
from water exposure.
9. Clean light fixtures and lamps so as to function with full efficiency.
10. Clean project site, including landscape development areas, of litter and foreign
substances. Sweep paved areas to a broom-clean condition; remove stains,
petrochemical spill and other foreign deposits. Rake grounds which are neither
planted nor paved, to a smooth even-textured surface.
END OF SECTION
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SECTION 01710 - CLEANING
PART 1 - GENERAL
Drawings, Standard General Conditions of Contract, Supplementary Conditions and Division-1 Specification
Sections, apply to work of this section.
1.1 DESCRIPTION
Cleaning during period of construction and at completion of the work.
1.2 DISPOSAL REQUIREMENTS
Conduct cleaning and disposal operation to comply with codes, ordinances, regulations, and anti-
pollution laws.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Use only those cleaning materials which will not create hazards to health or property and
which will not damage surfaces.
B. Comply with manufacturer's recommendations.
PART 3 - EXECUTION
3.1 DURING CONSTRUCTION
A. The site and adjacent properties shall be kept free from accumulations of waste materials,
rubbish, and wind blown debris, resulting from construction operations.
B. Provide on-site containers for the collection of waste materials, debris and rubbish.
C. Remove waste materials, debris and rubbish from the site daily and dispose at a legal
disposal area away from the site.
3.2 DUST CONTROL
Schedule operations so that dust and other contaminants resulting from cleaning process will not fall on
wet or newly coated surfaces.
3.3 FINAL CLEANING
A. Employ skilled workmen for final cleaning
B. See Section 01700 - Contract Closeout.
END OF SECTION
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DIVISION NO. 2
SECTION 02000 GENERAL PROVISIONS
PART 1 - GENERAL
1.1 GENERAL
A. The Conditions of the Contract, and applicable requirements of Division 1 - General
Requirements apply to the work of this section. Applicable sections of the North Central Texas
Council of Governments (NCTCOG) Standard Specifications for Public Works Construction as
modified herein, also apply.
1.2 SECTION INCLUDES
A. Regulatory Requirements.
B. Reference Specifications.
1.3 RELATED SECTIONS
A. Applicable Sections of Division 0 - Bidding Requirements; Contract Forms; Contract Conditions.
B. Applicable Sections of Division 1 - General Requirements.
C. Applicable Sections of Division 2 - Site Work.
D. Applicable Sections of the Reference Specification.
E. Special Provisions.
1.4 REGULATORY REQUIREMENTS
A. NCTCOG Standard Specifications for Public Works Construction, latest edition, as modified in
the Contract Documents.
B. Obtain required permits and three-way contracts from authorities, if required.
C. Coordinate traffic maintenance and safety at project entries with the Town of Prosper.
Contractor shall be solely responsible for worker and public safety in the construction area
under this contract.
D. Notify all utility companies before starting work and comply with their requirements.
E. NOTIFY OWNER IF HAZARDOUS OR CONTAMINATED MATERIALS ARE DISCOVERED.
F. U.S. Environmental Protection Agency's National Pollutant Discharge Elimination System
(NPDES).
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1.5 REFERENCE SPECIFICATIONS
A. All work covered in DIVISION 2 - SITE WORK shall be governed by the latest edition of the
North Central Texas Council of Governments (NCTCOG) Standard Specifications for Public
Works Construction as amended and/or supplemented by these specifications and the Town
of Prosper. These Specifications and Special Provisions govern the reference specification.
Any item not modified or amended by these specifications shall be deemed correct in the
reference specifications.
B. Work not described herein or in the NCTCOG Standard Specifications shall be governed by
the Texas Department of Transportation, 1993 Standard Specifications for Construction of
Highways, Streets and Bridges.
C. The Contractor shall maintain a copy of the Plans, Project Manual and the Reference
Specifications at the job site at all times during construction.
PART 2 - PRODUCTS
2.1 GENERAL
A. All products used shall conform to the requirements and standards specified in the Plans and
in the Reference Specifications unless modified elsewhere in these specifications, or as
directed in writing by the Owner.
PART 3 - EXECUTION
3.1 GENERAL
A. Execution of the work shall conform to the requirements and standards specified in the Plans
and in the Reference Specifications unless modified elsewhere in these specifications, or as
directed in writing by the Owner.
B. The work performed in all sections of DIVISION 2 -SITE WORK shall conform in every respect
to the Contract Documents, applicable City and State requirements, applicable local
ordinances, and regulations of the Occupational Safety and Health Administration (OSHA). In
the event that the Contract Documents do not adequately specify materials, methods of
construction, or workmanship of any portion of the proposed work, the NCTCOG Standard
Specifications for Public Works Construction, as amended in the Contract Documents, shall
apply.
C. Subgrade preparation shall conform to the requirements of these specifications.
D. Owner shall employ and pay for all material testing and quality control described in these
specifications.
END OF SECTION
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SECTION 02102 CLEARING AND GRUBBING
PART 1 - GENERAL
1.1 GENERAL
Drawings, Standard General Conditions of Contract, Supplementary Conditions and Division-1
Specification Sections, apply to work of this section.
1.2 SECTION INCLUDES
Clearing, grubbing, removing and disposing of tress, shrubs, ground covers and other vegetation
designated for removal, or otherwise required to be removed to complete the work.
1.3 RELATED WORK SPECIFIED ELSEWHERE
Section 02200 - Earthwork
1.4 PROTECTION
A. Protect all reference points, bench marks and monuments from damage or dislocation.
B. Replace and/or repair any reference points damaged, destroyed or dislocated.
C. Protect and maintain all facilities, conduits, drains, inlets, sewers, pipes, electrical and
communications systems, and all other site features that are to remain in service.
D. Protect adjacent vegetated or surface areas outside clearing and grubbing limits from
damage.
PART 2 - PRODUCTS
Not Used.
PART 3 - EXECUTION
3.1 GENERAL
Clear and grub all areas designated for cut, fill, new paving and new buildings.
3.2 CLEARING
Clearing shall consist of the felling, trimming and cutting of trees into sections, and the satisfactory
disposal of any trees which remain and other vegetation designated for removal, including down
timber, snags, brush and rubbish occurring within the areas to be cleared. Trees, stumps, roots, brush
and other vegetation in areas to be cleared shall be cut off flush with or below the original ground
surface, except such trees and vegetation as may be indicated or directed to be left standing. Trees
and vegetation to be left standing shall be protected from damage incident to clearing, grubbing and
construction operations by the erection of barriers or by such other means
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as the circumstances require. (Clearing shall also include the removal and disposal of structures
that obtrude, encroach upon or otherwise obstruct the work.
3.3 GRUBBING
Grubbing shall consist of the removal and disposal of stumps, roots larger than 3 inches in diameter,
and matted roots from the designated grubbing areas. This material, together with logs and other
organic or metallic debris not suitable for foundation purposes, shall be excavated and removed to a
depth of not less than 18 inches below the original surface level of the ground. Fill depressions made
by grubbing with suitable material and compact to make the surface conform with the original adjacent
surface of the ground.
3.4 TREE REMOVAL
Where indicated or directed by the Landscape Architect, trees and stumps that are designated as
trees shall be removed from areas outside those areas designated for clearing and grubbing. This
work shall include the felling of such trees and the removal of their stumps and roots as specified
hereinbefore in Paragraph 3.03 - Grubbing. Trees shall be disposed of as specified hereinafter in
Paragraph 3.05 - Disposal of Cleared and Grubbed Materials.
3.5 DISPOSAL OF CLEARED AND GRUBBED MATERIALS
All logs, stumps, roots, brush, rotten wood, and other refuse from the clearing and grubbing
operations shall be disposed of in a licensed municipal landfill, or as otherwise approved by the
Owner.
3.6 BACKFILL
Backfill holes in accordance with Section 02200 - Earthwork.
3.7 ADJUST
Restore damaged surfaces to original grades and conditions.
END OF SECTION
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SECTION 02105 PRESERVATION AND PROTECTION OF PLANT MATERIALS
PART 1 - GENERAL
1.1 GENERAL
Drawings, Standard General Conditions of Contract, Supplementary Conditions and Division-1
Specification Sections, apply to work of this section
1.2 SECTION INCLUDES
Preservation and protection of native plant materials within the project site.
1.3 PROTECTION OF PLANT MATERIALS
It is the intention of this specification that all native plant material at this project site not specifically
indicated on the plans for removal be protected and preserved. Take all necessary precautions to
avoid damage or removal of trees, shrubs and other plant materials that are to remain following
construction. Specimen trees and other plants within and closely adjacent to construction sites shall be
adequately protected by the Contractor, according to plans and specifications. Additional protective
measures may be installed by the Contractor at his option to preclude damage by his workmen and
equipment.
PART 2 - PRODUCTS
2.1 PLANT PROTECTION DEVICES
Install protective plastic construction fencing in locations indicated on the drawings prior to beginning
construction operations. Maintain protective devices in good order for the duration of the construction
period. Additional protective devices or barriers, required by the Owner during the course of
construction, will be added to the work by change order. Protective devices so added are to be
installed immediately and shall be maintained in good condition until construction is concluded.
Protective devices are further defined to include references in the specifications, or notes on the
drawings as to construction limits, clearing limits, work limits or other such notes which indicate the
area or right-of-way in which the Contractor must work.
PART 3 - EXECUTION
3.1 EQUIPMENT AND MATERIAL STORAGE
Do not store, stack or place equipment, material, chemicals or supplies within 25-feet from edge of
canopy of any plant materials that are to remain. Material storage areas are either indicated on the
plans or will be designated and approved by the Owner as required. Care shall be exercised in the
storage of chemicals to preclude spillage and translocation into protected area. No disposal of
material or chemical wastes will be permitted on the site unless specifically allowed by Owner.
3.2 REPARATION FOR DAMAGES
A. Unwarranted damages to plant material shall be evaluated by a member of the Owner's staff
and instructions issued for the necessary repairs. The Contractor shall accomplish the
corrective work as ordered, or may, at his option, provide monetary reimbursement by change
order reduction to the contract. The value established by the Owner will be final and shall be
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based on repairs by a qualified technician approved by the Owner. Plant material destroyed or
removed by the Contractor or damaged beyond corrective repair will be evaluated and assessed
as outlined above fore reparable damage. In the event large irreplaceable plants are destroyed,
the Owner will establish a fair value and may, at his discretion, require replacement by
installation of several trees or other plants equaling the fair value of the tree(s) or plant(s)
destroyed.
B. The value of plant materials will be determined by the Town of Prosper Arborists and Urban
Forester.
C. Plants considered to be of special value to the completed project area noted on the plans and
their values cited. Noted plant values will supersede values obtained through the above-
referenced formula calculation. Source for determination of value on plant materials: Shade
Tree Evaluation - International Arborists Association.
3.3 PLANT PRUNING AND LIMB REMOVAL
Plant protection requirements cited above include authorized pruning and cutting of limbs and major
roots. The Contractor is cautioned not to cut, prune or otherwise remove plant parts without prior
approval and guidance by the Owner. Major limb removal which may be required by construction
shall be approved prior to such removal and shall be accomplished by technicians trained and skilled in
the work.
3.4 BURNING
Fires and/or burning are prohibited, unless approved and permitted through the Town of Prosper.
END OF SECTION
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SECTION 02200 EARTHWORK
PART 1 - GENERAL
1.1 GENERAL
Drawings, Standard General Conditions of Contract, Supplementary Conditions and Division-1
Specification Sections, apply to work of this section
1.2 SECTION INCLUDES
Work included: Furnish all labor, materials, services, equipment and appliances required in
conjunction with or properly incidental to STRIP & STOCKPILE TOPSOIL, EXCAVATION, FILLING,
BACKFILLING AND GRADING complete, as described herein.
1.3 DESCRIPTION
A. Staking.
B. Excavation.
C. Filling.
D. Preparation of Raw Subgrade.
1.4 RELATED WORK SPECIFIED ELSEWHERE
A. Section 02221 - Topsoil.
B. Section 03300 - Cast-In-Place Concrete
1.5 PROTECTION
A. Protect all reference points, benchmarks and property corner monuments from damage or
dislocation. Replace or repair immediately all points damaged, destroyed or dislocated.
B. Sprinkle and dampen all dusty material from the beginning of work to its completion.
C. Protect and maintain all conduits, inlets, sewers, pipes and wires that are to remain.
D. Provide, erect and maintain all lights, barricades, warning signs and guards as necessary for
the protection of roads, sidewalks and all adjoining structures.
E. Shore and use sheet piling to prevent caving of earth banks and side walls of trenches as
required by OSHA and State Regulations for safety.
F. Cover holes and trenches when work is not in progress. Fence or barricade changes of
grade more than 45˜ and more than three feet in height.
G. Remove shoring, sheet piling and protection as work progresses. Temporary wood shall not
be left in concrete or fill.
H. Keep trenches and excavated areas free from water by pumping or draining. Grade to drain
surface water away from excavations, distributing discharge to prevent excessive erosion.
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I. Protect adjacent lawn or surface areas outside the construction limits from damage. If
damaged as a result of building operations or storage of materials, clear off debris and
restore to original grades and condition.
J. Protect finished subgrade from erosion, as directed by the Owner's Representative Engineer,
by the use of organic erosion netting or fabric and/or the use of hay bale barricades. All
areas of erosion to be repaired and compacted, by the contractor and approved by the
Owner's Representative.
1.6 CLASSIFICATION OF EXCAVATION
No consideration will be given to the nature of the materials, and all excavation will be designated as
unclassified excavation.
1.7 DEFINITIONS
A. Satisfactory Materials
B. Materials classified in Unified Soil Classification System as GW, SP, GC, GM, SW, SP, SM,
SC, CL and CH.
C. Unsatisfactory Materials
D. Materials classified in Unified Soil Classification System as Pt, OH, OL, ML and MH.
E. Cohesionless and Cohesive Materials
F. Cohesive materials include materials classified as GC, SC, ML, CL MH and CH.
Cohesionless materials include materials classified in Unified Soil Classification System as
GW, GP, SW and GP. Materials classified as GM and SM will be identified as cohesionless
only when the fines have a plasticity index of zero. Testing required for classifying materials
shall be in accordance with ASTM C136, D422 and D1140.
G. Degree of Compaction
H. Degree of compaction is a percentage of the maximum density obtained by the test
procedure presented in ASTM D698.
I. Topsoil
J. Topsoil shall be defined as natural, friable surface soil possessing the characteristics of
representative soils in the vicinity that produce heavy growth of crops, grass or other
vegetation.
K. Existing Grades
L. Existing grades shall be defined as grades which are represented by contours on the
drawings.
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1.8 BLASTING
Blasting will not be permitted.
1.9 UTILIZATION OF EXCAVATED MATERIALS
All unsatisfactory materials removed from excavations shall be disposed of offsite at locations at the
cost of the Contractor. Satisfactory material removed from excavations shall be used, insofar as
practicable, in the construction of fills, subgrades, bedding, and for similar purposes. No satisfactory
excavated material shall be wasted without specific written authorization. No excavated material shall
be disposed of in such a manner as to endanger a partly finished structure, impair the efficiency or
appearance of any structure, or be detrimental to the completed work in any way.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Approved Excavated Material and Select Fill.
B. Excavated material determined by the testing laboratory to be suitable for use in embankment
and backfill shall be used after freeing it of rock larger than 2-inches in greatest dimension for
backfill.
C. Clayey sands free of organic materials and having a plasticity index between 4 and 15, a
liquid limit of 40 or less and between 20 and 45 percent passing a No. 200 sieve. Submit
tests to Engineer as directed, verify in that select fill meets these requirements.
PART 3 - EXECUTION
3.1 GENERAL
A. Construction surveying, staking and layout shall be performed at the Contractor's expense by a
surveyor licensed in the State of Texas (R.P.L.S).
B. The rough grading shall be performed to the lines and elevations indicated on the drawings in
accordance with these specifications. Should the Contractor, through negligence or other
fault, excavate below the designated lines, he shall replace the excavation with approved
materials, in an approved manner and condition, at his own expense. The Owner's
Representative shall have complete control over the excavation, moving, placing and
disposition of all materials and shall determine the suitability of material to be placed in
embankments. All material determined unsuitable shall be disposed of off-site or in waste
areas as directed. Topsoil shall not be used in fills or in subgrades but shall be stockpiled,
handled and placed as directed.
C. The Contractor shall inform and satisfy himself as to the character, quantity and distribution of
all material to be excavated.
D. If it is necessary to interrupt existing surface drainage, sewers or underdrainage, conduits,
utilities or similar underground structure, or parts thereof, the Contractor shall be responsible
for and shall take all necessary precautions to protect and preserve or provide temporary
services. When such facilities are encountered, the Contractor shall notify the Consultants
who shall arrange for their removal, if necessary. The Contractor shall, at his own expense,
satisfactorily repair all damage to such facilities or structures which may result from any of his
operations during the period of the contract.
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3.2 STRIPPING OF TOPSOIL
As directed by the Owner's Representative, topsoils shall be stripped to a depth of 6-inches. Topsoil
shall be transported and deposited in stockpiles. Topsoil shall be kept separate from other excavated
materials, brush, litter, objectionable weeds, roots, stones larger than 1-inch in diameter, and other
materials that would interfere with planting and maintenance operations.
3.3 EXCAVATION
The Contractor shall perform excavation of every type of material encountered within the limits of the
project to the lines, grades and elevations indicated and as specified herein. Grading shall be in
conformity with the drawings and the tolerances specified in Paragraph 3.08 - Finishing. Satisfactory
excavated materials shall be transported to and placed in fill within the limits of the work.
Unsatisfactory materials encountered within the limits of the work shall be excavated below grade and
replaced with satisfactory materials as directed. Unsatisfactory excavated material shall become the
property of the contractor and shall be disposed of off-site. During construction, excavation and fill
shall be performed in a manner and sequence that will provide proper drainage at all times.
3.4 BACKFILL
Backfill adjacent to any and all types of structures shall be placed and compacted to at least 95
percent of maximum density in accordance with ASTM D698, at optimum moisture minus 2 point to
plus 2 points, in such a manner as to prevent wedging action or eccentric loading upon or against any
structure. Ground surface on which backfill is to be placed shall be prepared as specified in
Paragraph 3.05 - Preparation of Ground Surface for Fill. Compaction requirements for backfill
materials shall also conform to the applicable portion of Paragraphs 3.05 - Preparation of Ground
Surface for Fill, 3.06 - Fills, and 3.07 - Raw Subgrade Preparation, below. Compaction shall be
accomplished by sheepsfoot rollers, pneumatic-tired rollers, steel wheeled rollers, vibratory
compactors, or other approved equipment well-suited to the material being compacted.
3.5 PREPARATION OF GROUND SURFACE FOR FILL
Ground surface on which fill is to be placed shall be stripped of live, dead or decayed vegetation,
rubbish, debris, and other unsatisfactory material; plowed, disked, or otherwise broken up; pulverized;
moistened or aerated as necessary; thoroughly mixed; and compacted to at least 95 percent of
maximum density at paved areas and a maximum of 90% at turf areas in accordance with ASTM
D698, at a moisture content between the optimum moisture value and 5 percent above optimum.
Compaction shall be accomplished by sheepsfoot rollers, pneumatic-tired rollers, steel-wheeled
rollers, vibratory compactors, or other approved equipment well-suited to the material being
compacted. The prepared ground surface shall be scarified and moistened or aerated as required just
prior to placement of fill materials to assure adequate bond between fill and the prepared ground
surface.
3.6 FILLS
Earth Fills: Earth fills shall be constructed from satisfactory materials free of organic or frozen
material and rocks with any dimension greater than 6 inches. The material shall be placed
in successive horizontal layers of loose material not more than 8 inches in depth. Each layer
shall be spread uniformly on a soil surface that has been moistened or aerated as necessary
and scarified or otherwise broken up in such a manner that the fill will bond with the surface
on which it is placed.
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After spreading, each layer shall be plowed, disked, or otherwise broken up; moistened or
aerated as necessary; thoroughly mixed; and compacted to at least 95 percent of maximum
density at paved areas and a maximum of 90% at turf areas in accordance with ASTM D698,
at moisture contents between optimum and 5 percent above optimum. Compaction
requirements for the upper portion of earth fills forming subgrade for pavements shall be
identical with those requirements specified in Paragraph 3.07 - Raw Subgrade Preparation.
Compaction shall be accomplished by sheepsfoot rollers, pneumatic-tired rollers, steel-
wheeled rollers, vibratory compactors, or other approved equipment well-suited to the
material being compacted.
3.7 RAW SUBGRADE PREPARATION
A. Construction
B. Raw subgrade shall be shaped to line, grade and cross section and compacted as specified.
This operation shall include plowing, disking and any moistening or aerating required to
contain specified compaction. Soft or otherwise unsatisfactory material shall be removed and
replaced with satisfactory excavated material or other approved material as directed. Rock
encountered in the cut section shall be excavated to a depth of 6-inches below
finished grade for the raw subgrade. Low areas resulting from removal of unsatisfactory
material or excavation of rock shall be brought up to required grade with satisfactory
materials, and the entire subgrade shall be shaped to line, grade and cross section and
compacted as specified.
C. Compaction shall be accomplished by sheepsfoot rollers, pneumatic-tired rollers, steel-
wheeled rollers, vibratory compactors, or other approved equipment well-suited to the
material being compacted. Subgrade shall be compacted to at least 95% of maximum
density in accordance with ASTM D698, at a moisture content between optimum and 5%
above the optimum moisture value, for a minimum depth of 6-inches.
3.8 FINISHING
The surface of all excavations, fills, and raw subgrades shall be finished to a smooth and compact
surface in accordance with the lines, grades and cross sections or elevation shown. The degree of
finish for all graded areas shall be within 0.1 foot of the grades and elevations indicated. All finish
grades will be checked by an Owner's representative in a random manner, as to insure proper grades
prior to approval of the work.
3.9 RAW SUBGRADE AND FILL OR EMBANKMENT PROTECTION
During construction, fills and excavations shall be kept shaped and drained. Ditches and drains along
raw subgrade shall be maintained in such a manner as to drain effectively at all times. The finished
raw subgrade shall not be disturbed by traffic or other operation and shall be protected and
maintained by the Contractor in a satisfactory condition.
END OF SECTION
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SECTION 02221 TOPSOIL
PART 1 - GENERAL
1.1 GENERAL
Drawings, Standard General Conditions of Contract, Supplementary Conditions and Division-1
Specification Sections, apply to work of this section.
1.2 SECTION INCLUDES
This section governs the preparation of the ground surface for topsoil application, removal of
topsoil from designated stockpiles or areas to be stripped from approved sources off the site, and
placement of the topsoil on prepared areas in accordance with this specification at the locations
shown on the plans or as directed by the Owner.
1.3 RELATED WORK SPECIFIED ELSEWHERE
Section 02200 - Earthwork.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Topsoil: Topsoil, imported, shall be surface layer of soils with no admixture of refuse or
any material toxic to plant growth or hazardous to humans and animals, and it shall be
free from subsoil and stumps, roots, brush, stones 1 inch or more in diameter, clay
lumps or similar objects. Brush and other vegetation which will not be incorporated with
the soil during handling operations shall be cut and removed. Ordinary sods and
herbaceous growth such as grass and weeds are not to be removed but shall be
thoroughly broken up and intermixed with the soil during handling operations. The topsoil
or soil mixture, unless otherwise specified or approved, shall have a pH range of
approximately 5.5 pH to 7.6 pH when tested in accordance with the methods of testing of
the Association of Official Agricultural Chemists in effect on the date of invitation of bids.
Topsoil shall be a 50% Sandy Loam, 50% Compost quarter inch screen. Topsoil shall be
applied evenly throughout all living plant material onsite.
B. All topsoil to be imported by the Contractor shall conform to the above specifications.
C. Inspection and Tests: Ten days prior to stripping topsoil for use on site, the Owner's
representative shall be notified of the source of topsoil to be furnished by the Contractor.
The topsoil shall be inspected to determine the depth to which stripping will be permitted.
At this time, the Contractor may be required to take representative soil samples from
several locations within the area under consideration and to the proposed stripping depths
for testing purposes as specified in 2.01 A.
PART 3 - EXECUTION
3.1 GENERAL
A. Areas to receive topsoil include all areas disturbed by construction which are to be
revegetated, as indicated on the Drawings, or as instructed by the Owner in writing.
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B. Suitable equipment necessary for proper preparation and treatment of the ground
surface, stripping of topsoil, and for the handling and placing of all required materials shall
be on hand, in good condition, and approved by the Owner before the various operations
are started.
3.2 PREPARING THE GROUND SURFACE
A. Immediately prior to dumping and spreading the topsoil on any area, the surface shall
be loosened by discs or spike-tooth harrows, or by other means approved by the Owner,
to a minimum depth of 2 inches to facilitate bonding of the topsoil to the covered
subgrade soil. The surface of the area to be topsoiled shall be cleared of all stones larger
than 1 inch in any dimension and all litter or other material which may be detrimental to
proper bonding, the rise of capillary moisture, or the proper growth of the desired planting.
Limited areas, as shown on the plans, which are too compact to respond to these
operations shall receive scarification by the use of small tillers or hand tools.
B. Grades on the areas to be topsoiled which have been established by others, as shown on
the plans, shall be maintained in a true and even condition. Where grades have not
been established, the areas shall be smooth-graded and the surface left at the prescribed
grades in an even and properly compacted condition to prevent, insofar as practical, the
formation of low places or pockets where water will stand.
3.3 OBTAINING TOPSOIL
A. Prior to the stripping of topsoil from designated areas, any vegetation, briars, stumps
and large roots, rubbish or stones found on such areas which may interfere with
subsequent operations shall be removed using methods approved by the Owner. Heavy
sod or other cover which cannot be incorporated into the topsoil by discing or other
means shall be removed.
B. When suitable topsoil is secured off the site, the Contractor shall locate and obtain the
supply, subject to the approval of the Owner. The Contractor shall notify the Owner
sufficiently in advance of operations in order that necessary measurements and tests can
be made. The Contractor shall remove the topsoil from approved areas and to the depth
as directed. The topsoil shall be hauled to the site of the work and placed for spreading,
or spread as required. Any topsoil hauled to the site of the work and stockpiled shall be
rehandled and placed without additional compensation.
3.4 PLACING TOPSOIL
A. The topsoil shall be evenly spread on the prepared areas to a uniform depth of 4 inches
after compaction, unless otherwise shown on the plans. Spreading shall not be done
when the ground or topsoil is frozen, excessively wet, or otherwise in a condition
detrimental to the work. Spreading shall be carried on so that turfing operations can
proceed with a minimum of soil preparation or tilling.
B. After spreading, any large stiff clods and hard lumps shall be broken with a pulverizer or
by other effective means, and all stones or rocks 1 inch or more in diameter, roots, litter
or any foreign matter shall be raked up and disposed of by the Contractor. After
spreading is
completed, the topsoil shall be satisfactorily compacted by rolling with a cultipacker or
by other means approved by the Owner. The compacted topsoil surface shall conform
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to the required lines, grades and cross sections. Any topsoil or other dirt falling upon
pavements as a result of hauling or handling of topsoil shall be promptly removed.
END OF SECTION
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SECTION 02810 LANDSCAPE IRRIGATION
PART 1 - GENERAL
1.0 RELATED DOCUMENTS
A. Town of Prosper Ordinance No. 11-57, The Town of Prosper Water Conservation and
Drought Contingency and Water Emergency Response Plan, in its entirety applies to this
Specification.
1.01 SCOPE
Furnish all labor, materials, tools, equipment and related items for the complete installation of the
irrigation system as indicated by the Contract Documents. All costs associated with this installation,
including the fees for testing and inspections of any system components are the responsibility of the
installer of this irrigation system.
This contract includes but is not limited to the following:
All required coordination with the electric service provider, and other utilities that may affect the work.
Furnish new water meter (purchase from Town of Prosper Public Works Department, contact Utility
Billing, 972-347-9969)***
*** The Contractor shall furnish (pay for) a Town-approved water meter to be installed by the Town.
The contractor shall purchase and furnish and install a Town-approved corrugated can or concrete
vault, depending on the size of the meter. The meter housing shall be equipped with a “touch-read”
cast iron lid. The Contractor will be required to purchase the meter from the Town of Prosper at a
cost which shall be obtained from the Utility Billing Department. The Contractor shall also pay a meter
set fee for the Town to install the meter.
A double check valve assembly shall be installed in a separate housing.
Installation of flow sensor hydrometer/master valve (ARAD). Installation of new irrigation equipment
as shown on plans.
Furnishing of all equipment specified (Note: not all equipment described herein is required for this job)
NOTE: All sprinklers, whether rotors or sprays adjacent to vehicular paved areas shall be installed
on swing joints and at a distance of 4” from the edge of pavement.
Coordinate the installation of the irrigation system with the work of other trades.
Coordinate with other trades as needed to ensure that irrigation sleeving and electrical power is in
place.
Satisfactory operation of the irrigation water meter, double check valve assembly and all associated
service components, upon completion of the installation shall be the responsibility of the Contractor.
The Contractor is encouraged to visit the site to ascertain the condition and functioning of the existing
irrigation system at the park, prior to bidding. Any anticipated need for repair or replacement of these
system components must be included in the Contractor’s bid for irrigation work.
Installation of all required electrical conduit, and connection of the electric service for the irrigation
control system shall be the responsibility of the installer of this irrigation system. All material required
for the permanent connection of the electrical components shall be provided under this contract.
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Furnish and install all required mounting hardware and conduit for wiring.
1.02 REFERENCE PUBLICATIONS AND STANDARDS
1. ASTM (American Society for Testing and Materials):
D2241 Poly Vinyl Chloride (PVC) Plastic Pipe (SDR-PR).
D2464 Poly Vinyl Chloride (PVC) Plastic Pipe Fittings, Threaded, Schedule 40.
D2466 Poly Vinyl Chloride (PVC) Plastic Pipe Fittings, Socket Type, Schedule 40.
D2564 Solvent Cements for Poly Vinyl Chloride (PVC) Plastic Pipe and Fittings. B88
Copper Pipe
2. STANDARD RECOMMENDED PRACTICE FOR:
D2855 Making Solvent-Cemented Joints with Poly Vinyl Chloride (PVC) Pipe and Fittings.
3. National Electric Code
4. Town of Prosper Plumbing Code
5. National Plumbing Code
6. National Sanitation Code
1.03 SUBMITTALS:
A. The CONTRACTOR shall submit to the OWNER’S designated representative three
(3) copies of shop drawings or manufacturer’s “cut sheets” for each type of sprinkler head,
pipe, controller, valves, backflow prevention devices, valve boxes, wire, conduit, fittings and
all other types of fixtures and equipment which he proposes to be installed on the job. The
submittal shall include the manufacturer’s name, model number, equipment capacity and
manufacturer’s installation recommendations, if applicable, for each proposed item.
No work order covered under this section may begin until the CONTRACTOR has submitted
the required information. No partial submittal will be accepted and submittals shall be neatly
bound into a brochure and logically organized. After the submittal has been approved,
substitutions will not be allowed except by written consent of the OWNER’S designated
representative.
Shop drawings shall include dimensions, elevations, construction details, arrangements and
capacity of equipment, as well as manufacturer’s installation recommendations.
Submittals on products/materials considered by the CONTRACTOR as equal to those
specified on the plans shall be submitted by the OWNER’S designated representative for
approval a minimum of 10 days prior to the published bid opening date along with any
redesign work (sealed by proper authority at the CONTRACTOR’S expense) that may be
necessary due to the suggested product/materials specified on the plans as published for
bids.
The CONTRACTOR shall bear complete responsibility for the installation and operation of
any material or equipment installed on the job (as a substitute for specified equipment or
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material) should such substituted material prove to be defective, inoperable, or inapplicable.
B. OPERATING AND MAINTENANCE MANUALS:
1. Provide two individually bound manuals detailing operating and maintenance
requirements for irrigation systems.
2. Manuals shall be delivered to the Owner’s Representative no later than 10 days
prior top completion of the irrigation system.
3. Provide descriptions of all installed materials and systems in sufficient detail to
permit maintenance personnel to understand operate and maintain the equipment.
4. Provide the following in each manual:
a. Index sheet with Contractor’s name, address and telephone number and
contact name.
b. Duration of the guarantee period.
c. Equipment list providing the following for each item:
1) Manufacturer’s name
2) Make and model number
3) Name and address of local part’s representative
4) Spare parts list in detail
5) Detailed operating and maintenance instructions for major
equipment
C. RECORD IRRIGATION DRAWINGS: The Contractor is responsible for preparing two (2)
copies of record drawings on blueprints and one reproducible mylar which shall show all
deviations from the bid documents made during construction. The drawings shall indicate
and show approved substitutions of size, material and manufacturer’s name and catalog
number. The drawings shall be delivered to the Owner’s representative prior to final
acceptance of the work.
1.04 NOTIFICATION OF INSPECTOR and OTHER CONTACTS
The Owner’s designated representative shall have free access to inspect the work whenever it is
preparation or progress and the contractor shall provide safe, convenient and proper facilities, for
such access and inspection. The Contractor shall notify the Owner’s representative when he will and
will not be on the job. Should the Contractor work periodically on the job, the inspector shall have
the right to require the Contractor to give a 24 hour notice of each and every day or partial day that
he intends to work on the project. The Contractor shall perform no work, unless the inspector has
been properly notified. Failure to notify the inspector may require the Contractor to redo, uncover
pipe, and expose for the inspection, etc. all that the inspector was unable to inspect.
Parks Irrigator: 972-569-1062
Water Service Connection Inspector (Town of Prosper): 972-347-9969 Line
Locate (Town of Prosper): 972-347-9969
Permit (Town of Prosper): 972-569-1086 Oncor
(electric): 214-791-2888
Lone Star Gas: 1-800-344-8377
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SWB: 1-800-344-8377
TCI Cable: 214-445-5753
1.05 EXISTING UTILITIES
A. Locations and elevations of various utilities included within the scope of this work have been
obtained from the most reliable sources available and should serve as a general guide
without guarantee to accuracy. The Contractor shall examine the site and verify to his own
satisfaction the locations and elevation of all utilities and availability of utilities and services
required. The Contractor shall inform himself as to their relation to the work and the
submission of bids shall be deemed as evidence thereof. The Contractor shall repair, at his
own expense, and to the satisfaction of the utility company, damage to any utility shown on
or not shown on the plans.
Should utilities not shown on the plans be found during excavations, Contractor should
promptly notify Owner's designated representative for instructions as to further action.
B. Contractor shall make necessary adjustments in the layout as may be required to connect
to existing stub outs, should such stub outs not be located exactly as shown, and as may be
required to work around existing work at no increase in cost to the Owner. All such work will
be recorded on as-built drawings and turned over to the Owner and the Owner's designated
representative prior to final payment.
1.06 EXTRA STOCK
A. Provide the following extra stock items:
1. Two (2) sprinklers of each type and size and two full-range nozzle trees for each.
2. Two (2) Rainbird quick-coupler valve keys (1”x ¾” Ell).
PART 2 - PRODUCTS
2.0 GENERAL
A. This part shall include the furnishing of all materials of the dimensions and types as shown
on the Drawings or as established by the Owner’s Representative.
B. Unless otherwise noted on the plans, all materials shall be new and unused. All materialand
equipment shall be delivered to the job site in unbroken reels, cartons or other packaging
to demonstrate that such material is new and of a quality and grade in keeping with the intent
of these Specifications.
C. The irrigation equipment catalog numbers used for reference in these Specifications are to
establish minimum quality of standards and may be substituted with an “approved equal”.
D. Sprinkler Mains: Sprinkler mains are the portion of piping from water source to operating
valves. This portion of piping is subject to surges, being a closed portion of the sprinkler
system.
E. Lateral Piping: Lateral piping is that portion of piping extending from an operating valve to
sprinkler heads. This portion of piping is not subject to surges, being an “open end” portion
of the sprinkler system.
F. Drain Valves: A drain valve shall be installed at all low elevation points along the main pipe
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system. A PVC drain line shall be extended from the drain valve to the nearest and lowest
freely draining area of the property, where discharges from draining will not create ponding
or standing water. A concrete headwall or sloped end section shall be constructed at the
outfall/discharge end of each drain line. Drain pipes shall be equal to the size of the main
pipe connected to. Concrete thrust blocking is required at the point of connection of the drain
line to the main pipe.
Drain Valve Type: Where drain lines are connected to a main pipe of 1-1/2” to 2” size, the
drain valve shall be a 2” brass ball valve. Where drain lines are connected to main pipes 2-
1/2” and larger, the valve shall be a 4” Matco gate valve with 2” square.
G. All Pipe Sizes need to be designed to the specifications given forth in this document.
2.01 MATERIALS
A. POLYVINYL CHLORIDE PIPE (PVC PIPE): PVC pipe manufactured in accordance with
ASTM Standards noted herein:
1. Marking and identification: PVC pipe shall be continuously and permanently marked
with the following information: Manufacturer’s name, pipe, size, type of pipe and
material, SDR number, Product Standard number and the NSF (National Sanitation
Foundation) Seal.
2. PVC pipe fittings shall be of same material as the PVC pipe specified and compatible
with PVC pipe furnished. Solvent weld type shall be Schedule 40. Rubber gasket
type shall be epoxy coated steel.
3. PVC Pipe: All mainline 3” and below will be constructed of Schedule 40, Class 200,
SDR 21, except ½” , if called for on the plans, shall be Class 315 SDR 13.5; 2-1/2”
and smaller shall be solvent weld, 4” and larger shall be rubber gasket connection
type.
4. Flexible PVC Pipe Risers (Nipples): All flexible PVC nipples shall be made from
flexible PVC tubing made from all virgin PVC material, and shall comply with ASTM
D2287. Schedule 40 fittings shall comply with ASTM D2466. Schedule 40 fittings
shall be tested on 200 P.S.I. static pressure for 2 hours and have a minimum quick
burst rating of 400 P.S.I.
B. COPPER TUBING: Hard, straight lengths of domestic manufacture only. Type “K”. Do not
use copper tube of foreign extrusion or any so called irrigation tubing (thin wall).
C. COPPER TUBE FITTINGS: Cast Brass or wrought copper, sweat-solder type.
D. WIRE AND SPLICES: All wire shall be single strand solid copper, sized by the
CONTRACTOR and shall be a minimum 14 gauge with Type UF installation which is
Underwriters Laboratory approved for direct underground burial when used in a National
Electrical Code Class II Circuit (30 volts AC or less) as per Articles 725 and 300. Voltage
drop shall be taken into consideration. All wire shall be color coded so that the common wire
shall have white insulation and the signal wires shall have red insulation. ARAD Flowmeter
wires need to be yellow and blue with extra wiring as green. All wire connectors shall have
a two- piece PVC housing which, when filled with resin epoxy and pressed together, forms
a permanent, one-piece, moisture- proof wire splice. All connectors shall be U.L. listed, rated
600 volt, for PVC insulated wire. No wire nuts shall be allowed. No wire splices shall be
buried. All wire connectors shall be waterproof.
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E. QUICK COUPLING VALVES: Quick coupling valves shall be Rainbird with 100K and 11shl
key components, or approved equal, composed of a one-piece, bronze- cast body with a
weighted rubber cover. The valve shall accept a single lug one (1) inch bronze valve key for
operation. A one (1) inch ball valve shall be installed between the main pipe and quick
coupling valve. Quick coupling valves shall be installed in a triple swing-joint assembly.
F. POP-UP SPRAY HEADS: Spray heads shall have pop-up strokes according to the following
applications:
1. In turf grass / 4 inches
2. In groundcover or seasonal color beds / 12 inches (unless drip is approved)
3. In shrub plantings / 12 inches or on stationary risers
4. Pressure Regulated Head
NOTE: Stationary (non-flexible) shrub risers shall not be installed adjacent to a sidewalk.
The sprinkler body and all related parts shall be plastic, cycolac or polycarbonate. They
shall have a spring retraction for positive return action of the pop-up nozzle. This spring for
retraction and the adjustable screws shall be made of corrosion-resistant materials. Spray
heads shall be Hunter PROS-04-PRS30 Series sprinklers with MP Rotator Series Nozzle or
approved equal.
G. ROTARY SPRINKLERS: Rotary sprinklers shall be Hunter I-25, and PGP Ultra Adjustable Arc and
identified by nozzle call-outs on the plans, or approved equal. All rotary sprinklers installed on athletic
fields should be Hunter I-25.
H. MANUAL VALVES: Manual valves greater than 2" shall be all brass, gate type with solid wedge disc
and integral seats, and shall be rated at 200 pounds W.O.G. All valves shall have wheel handles
unless cross handles are called for on the plan and shall be Ohio brass 1502 and 1502-X, NIBCO
#22 and #33 or approved equal. All plastic valves 2 inches and smaller shall be Speers compact
design ball valves produced from virgin PVC Type 1, Grade 1 with Viton "O" rings with Safe-T-Shear
stem or approved equal.
I. VALVE BOXES:
1. Electric Valves: Boxes for electric control valves 3" and smaller shall be Ametek 12” x 17”
with green lock cover, or approved equal.
2. Quick-couplers and wire splices: 12x17” Ametek standard box or by KBI. ALL quick coupler
lids should be Purple to indicate Non Potable water.
3. Backflow Prevention Device Box: Per Town of Prosper standards.
4. Provide valve box extensions as required.
J. ELECTRIC CONTROLLER AND VALVES:
Controller shall be capable of operating the number of stations indicated on the drawings, plus all of
the existing rotary sprinkler zones in the sport field area, which are not shown on the plans.
Simultaneous operation of more than one zone shall only be permitted when flow velocities in
pressurized pipe does not exceed 5 feet per second.
Power source shall be standard 120 Volt 60 Cycle AC. Output for operation of companion solenoid
actuated valves shall be 24 Volt 60 Cycle AC. The Contractor is to use the existing electrical service
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to the existing controller for power to the new controller.
The controller for this installation shall be per the plans and specifications w/surge protector (contact
Parks Irrigator at 972-569-1062 for selection), providing an adequate number of stations to operate
the new system zones, the existing zones in the landscape area, and three (3) additional unused
circuits/stations to be used for future installations.
All controllers must accommodate no less than the number of stations installed plus provide extra
wires specified in Section 3.01.
Wiring to valves to be as hereinbefore specified (2.1.D).
Electric remote control valves shall have plastic bodies and covers and shall be globe-type
diaphragm valves of normally closed design. Operation shall be accomplished by means of
an integrally mounted heavy-duty 24-V AC solenoid complying with National Electrical Code,
Class II Circuit. The solenoid coil shall be plotted in epoxy resin within a plastic coated,
stainless steel housing. Solenoids shall be completely waterproof, suitable for direct
underground burial. A flow stem adjustment shall be included in each valve. The valve shall
be able to regulate and maintain a constant outlet pressure regardless of inlet pressure
variations. Electric remote control valves shall be Hunter ICV series, or approved equal.
All valves shall be preceded by a plastic ball valve equal to the remote valve size.
All electric control valves shall be enclosed in a valve box as shown on the plans and as
specified. This valve box shall be properly supported and of sufficient construction that
tractors and mowers crossing over the box will not push the box down and crush the pipe,
valve, or box.
K. SWING JOINTS: Swing joints shall be LASCO O-ring seal or approved equal.
L. DOUBLE CHECK VALVE ASSEMBLY: Wilkins 350 Series, or approved equal which must
have a Wilkins 100 Series “Y” Strainer installed on the inlet side. There shall also be a
Wilkins Full Port Ball Valve or Plastic Ball Valve installed between the P.O.C.(water meter)
and the “Y” Strainer. The Ball Valve should be incased by a 10” Ametek Valve Box.
M. CONCRETE MATERIALS: All concrete shall have a minimum compressive strength of 2000
pounds per square inch at the end of twenty-eight (28) days. Concrete shall have a minimum
of four (4) sacks (376 lbs.) of cement per cubic yard.
N. BUBBLER HEADS: All Bubbler heads are to be installed on any new tree(s) using a triple
swing-joint assembly attached to the lateral line at root ball edge. The swing joint should be
buried as deep as possible without damaging the root ball and staked in place using sod
stakes. Bubbler heads shall be Irritrol 533 adjustable bubblers. The bubbler will be located
no more than six inches from the trunk.
O. FLOW SENSOR: ARAD flowmeter, or approved equal, installed per instructions and in
compliance with Town of Prosper construction standards. Must be compatible with Town
of Prosper’s central irrigation control system. From the controller the contractor shall run (3)
yellow wires for Arad flowmeter.
P. MASTER VALVE: ARAD, or approved equal, installed per instructions and in compliance
with Town of Prosper construction standards. Must be compatible with Town of Prosper’s
central irrigation control system. From the controller the contractor shall run (3) blue wires
for ARAD master valve.
Q. DRIP TUBING: All drip line tubing shall be Netaphim Techline CV brand. Emitters and
Attachment 2Item 8
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spacing shall be designed according to soil type and the irrigated area. The drip line tubing
shall be staked to the ground with drip staples every 2 feet, at ALL fittings and covered with
mulch (if in a landscaped bed) at a depth of 2”- 4”. A ball valve should be installed at the end
of every header exhaust line in a 6” round box to flush drip line. A spray head with a closed
nozzle should be installed at opposite ends of each drip zone to indicate it is ON. The control
valve applied to drip line tubing shall be a Hunter ICZ drip control zone kit with a PESB valve,
Qkchk 100 basket filter and (2) pressure M40X-100 Pressure Regulator. (See Part 3.0, sub
section F for excavation/grade).
PART 3 - EXECUTION
3.0 GENERAL
A. This part shall include the placing of all specified materials at the locations and elevations
as shown on the Drawings or as established by the Owner’s Representative.
The work performed hereunder shall conform in every respect to the Contract Documents,
the applicable Town of Prosper requirements, the applicable local ordinances and sanitary
codes, the regulations of the State Health Department, the regulations of the Occupational
Safety and Hazardous Administration (OSHA) and the regulations of the Environmental
Protection Agency (EPA). In the event that the Contract Documents do not adequately
specify materials, methods of construction or workmanship of any portions of the proposed
work, the Standards of the Trade shall govern.
B. Design Pressure: This irrigation system has been designed to operate with a minimum static
inlet water pressure as determined at the point of connection. The CONTRACTOR shall take
a pressure reading at each water meter prior to beginning construction. If the pressure
reading is less than above, the CONTRACTOR shall notify the OWNER'S designated
representative.
C. Contractor's Responsibility: The CONTRACTOR shall not willfully install the irrigation
system as shown on the drawings when it is obvious in the field that obstructions, grade
differences or discrepancies in equipment usage, static water pressure, or area dimensions
exist that might not have been considered in the engineering. Such obstructions or
differences shall be brought to the attention of the OWNER'S designated representative in
writing before work commences. In the event this notification is not performed, the
CONTRACTOR shall assume full responsibility for any revision necessary.
D. Staking: Before installation is started, place a surveyor's lathe where each sprinkler is to be
located, in accordance with drawing. Staking shall be approved by the OWNER'S designated
representative before proceeding with work.
E. Piping Layout: Piping layout is diagrammatic. Route piping around existing trees and shrubs
in such a manner as to avoid damage to plantings. Route piping around curb drains in such
a manner as to avoid damage to such improvements. Do not dig within the ball of newly
planted trees or shrubs. In areas where existing trees are present, trenches will be adjusted
on-site to provide a minimum clearance of four feet between the drip line of any tree or
trench. The CONTRACTOR shall notify the OWNER'S representative in writing of a planned
change in trench routing from that shown on the drawings.
F. Excavating, trenching and grade: Excavations are unclassified and include earth, loose rock,
rock or any combination thereof in wet or dry state. Backfill trenches with material removed,
provided the earth is free of rock, trash and debris. In the event rock or other debris is found
during trenching, pipe shall be installed in accordance with Details of the Landscape
drawings, utilizing sand cushion and cover for the pipe.
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Final grade prior to planting or mulch installation for all new medians shall be 1” below top
of curb or any adjacent non pervious surfaces. No crown will be accepted in medians. ALL
slopes greater than 5:1 shall require multiple drip zones for proper management of water
applications. Final grade adjacent to ALL structures including buildings, walls or other
infrastructure shall have a minimum slope of 2% and a minimum distance of 10’ that falls
away from these structures to provide positive drainage.
G. CONTRACTOR shall perform all excavations as required for installation of work included
under this section including shoring of earth banks to prevent cave-ins. Restore all surfaces,
existing underground installations, etc. damaged or cut as a result of the excavations to
their original condition in a manner acceptable to the OWNER'S designated representative.
Trenches shall be made wide enough to allow a minimum of 4 inches between parallel pipe
lines. Trenches for pipe lines shall be made of sufficient depths to provide for the minimum
cover shown in Details of the Landscaping drawings.
H. CONTRACTOR shall make necessary adjustments in the layout as may be required to
connect to existing stub outs, should such stub outs not be located exactly as shown, and
as may be required to work around existing work at no increase in cost. All such work will
be recorded on record drawings and turned over to the OWNER'S designated representative
prior to final payment.
Adjustments to be made include adjusting the location and/or arc of coverage of existing
rotary sprinklers in the sports field area to achieve adequate coverage of the area between
the existing and new sprinklers.
3.01 CONTROL WIRE INSTALLATION
A. All control wire less than 500 feet in length shall be continuous without splices or joints from
the controller to the valves. Connections to the electric valves shall be made within 18 inches
of the valve using connectors specified in Paragraph 2.1.D unless otherwise approved by
the OWNER'S designated representative. Two (2) extra control wires shall be installed in
each direction from the controller(s) to the remote control valve at the furthest point from the
controller. All extra wires shall be green color.
B. All control wires shall be installed at least 18 inches deep in ditches in accordance with
Details of the Landscape drawings. CONTRACTOR shall obtain the OWNER'S approval for
wiring routing when installed in separate ditch. Control wires may be installed in a common
ditch with piping; however, wires must be installed a minimum of 4 inches from piping as per
drawings. All wires need a 12” expansion loop at each change of direction.
C. All wire passing under existing or future paving, sidewalk, construction, etc. shall be encased
in a PVC or galvanized steel conduit extending at least 12 inches beyond edges of paving,
sidewalks or construction.
D. Irrigation controllers shall be grounded within 12" of controller in accordance with
manufacturer’s instruction, or with an eight (8) foot grounding rod, properly wired using a #6
bare copper wire.
3.02 PIPE INSTALLATION
A. Sprinkler Mains: Install in a trench with a minimum of 16" of cover not to exceed 18”. See
drawings. Trenches for sprinkler mains shall include no more than (1) additional pipe.
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B. Lateral Piping: Install in a trench with a minimum of 12" of cover not to exceed 14”. See
drawings. Trenches for lateral piping shall include no more than (2) additional pipe.
C. Trenching: Remove lumber, rubbish, and large rocks from trenches. Provide firm, uniform
bearing for entire length of each pipeline to prevent uneven settlement. Wedging or blocking
of pipe will not be permitted. Remove foreign matter or dirt from inside of pipe before welding,
and keep piping clean during and after lying of pipe. See drawings.
D. PVC pipe shall not be installed when there is water in the trench, nor shall PVC pipe be laid
when temperature of 40 degrees or below or when rain is eminent. PVC pipe will expand
and contract as the temperature changes. Therefore, pipes shall be snaked from side to side
of trench bottom to allow for expansion and contraction.
E. All main and lateral pipe as well as wiring passing under existing or future paving, sidewalk,
construction, etc. shall be encased in a PVC SCH40 conduit extending at least 12 inches
beyond edges of paving, sidewalks or construction. The sleeve shall be twice the diameter
of the main or lateral pipe passing through it. The location of the sleeve shall be determined
and marked with a "X" in the pavement on each side of walk, curb, pavement, etc.
3.03 PVC PIPE AND FITTING ASSEMBLY
A. Solvent: Use solvent recommended by manufacturer to make solvent-welded joints following
standards noted herein. Thoroughly clean pipe and fittings of dirt, dust and moisture before
applying solvent. All pipe connections 1-1/2" and larger and non- gasket jointed pipe shall
be cleaned with acceptable PVC cleaner.
B. PVC to Metal Connection: Work metal connections first. Use a non-hardening pipe dope
such as Permatex No. 2 on threaded PVC to metal joints. Use only light wrench pressure.
C. Threaded PVC Connections: Where required, use threaded PVC adapters into which pipe
may be welded.
3.04 COPPER TUBING AND FITTING ASSEMBLY
A. Clean pipe and fittings thoroughly and lightly sand pipe connections to remove residue from
pipe. Attach fittings to tubing in an approved manner using lead-free solder.
3.05 POP-UP SPRAY HEADS
Pop-up spray heads shall be installed on a triple swing-joint on to lateral piping illustrated on the
drawings. Heads shall be installed with underside of flange flush with the finish grade.
CONTRACTOR will be required to adjust heads as necessary after establishment of grass.
3.06 ROTARY HEADS
Rotary heads shall be installed on a triple swing-joint assembly and set with the top of each head at
finish grade per manufacturer’s instructions.
3.07 QUICK COUPLING VALVES
Quick coupling valves shall be installed with the top of the cover 1/2-inch below the finish grade.
Quick coupling valve shall be installed on a triple swing-joint assembly with a 1- inch ball valve. A
valve box as shown on the detail shall be installed around the quick coupling valve with a purple lid
to indicate Non Potable. Under the warranty, the CONTRACTOR must return after grass is
established and adjust heads and boxes to proper grade.
Attachment 2Item 8
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Install 3 inches of size 1 ½” river rock in the bottom of the box. Install bricks under 50% of the bottom
edge of the box, evenly distributed to provide support.
3.08 MANUAL AND ELECTRIC VALVES
Manual and electric valves shall be sized and located where shown on plans. Top of valve boxes
shall be flush with finished grade. The CONTRACTOR will be required to adjust after establishment
of grass. Valve boxes shall be properly supported and of sufficient construction that tractors and
mowers crossing over the boxes will not push boxes down and crush the pipe, valve or box.
Install 3 inches of size 1 ½” River Rock in the bottom of the box. Install bricks under 50% of the
bottom edge of the box, evenly distributed to provide support.
3.09 ELECTRIC CONTROLLERS AND VALVES
A. Electric controller shall be pedestal-mounted at or near the location of the existing controller.
The system is designed to operate only one section at a time, unless otherwise noted on the
plans.
B. The CONTRACTOR shall provide electrical service as required by the irrigation plans. All
electrical work shall be done in accordance with all applicable codes and permits and
standard industry procedures. 115 Volt or larger services shall be installed a minimum 24
inches deep.
C. It will be the responsibility of the CONTRACTOR to furnish and install the proper size wire
on each of the low voltage circuits from the master control center to the various section
automatic valves. Also see Section 2.1.D.
D. Consideration will be given to each circuit for allowance voltage drop and economy
consistent with accepted practices of electrical installation. Under no circumstances shall
the voltage of any branch circuit be reduced more than proper due to length of run exceeding
the maximum allowance for the wire size used.
E. Remote electrical control valves shall be located and sized as shown on the plans. All
electrical connections shall be made when the weather is dry with connection kits in strict
accordance with manufacturer's recommended procedures. CONTRACTOR shall submit
connection kit data as required under Section 1.3.
F. ELECTRIC POWER: Electric power, meter drop and meter to operate the control(s) shall be
furnished by the CONTRACTOR unless otherwise noted on the plans. Service wiring to the
breakers and disconnects and breakers and the controller cabinet shall be furnished by the
CONTRACTOR unless noted otherwise on the drawings.
3.10 THRUST BLOCKING
A. All main line piping shall be installed with concrete thrust blocking. For thrust blocking of
main line piping, see drawings. Thrust blocking shall be installed at the point of connection
of drain lines to the main pipe. When thrust blocking, use dry concrete bags behind any
fitting 3” or greater.
3.11 TESTING
A. Sprinkler Mains: Test sprinkler main only for a period of 12 to 14 hours under normal water
pressure. If leaks occur or pressure drops, replace joint or joints and repeat test.
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B. Complete tests prior to backfilling (See Section 3.1, Paragraph "H" backfill and compacting).
Sufficient backfill material may be placed in trenches between fittings to insure stability of
line under pressure. In each case leave fittings and coupling open to visual inspection for
full period of test.
C. The CONTRACTOR shall furnish all water necessary for testing, flushing, and jetting unless
otherwise noted.
3.12 BACKFILL AND COMPACTING
A. After the system is operating and required tests and inspections have been made, backfill
excavations and trenches with clean soil, free of rubbish. In no case shall particles greater
than the diameter of the pipe be used as backfill material. If rocky materials are to be used,
pipe shall be embedded and covered with a minimum depth of 3 inches of sand.
B. Backfill for all trenches, regardless of the type of pipe covered, shall be compacted to
between 95% and 100% of the Standard Proctor Density (ASTM D698) at or up to 5 percent
above the optimum moisture content.
C. Compact trenches in areas to be planted by thoroughly flooding the backfill. Compact all
other areas by flooding or hand tamping. The jetting process may be used in areas when
flooding. Compaction by jetting shall not be used in areas beneath or directly adjacent to
existing or proposed pavement.
D. Dress off all areas to finish grades.
E. The CONTRACTOR shall immediately repair any trench subsidence before or during the
guarantee period.
3.13 FINAL ADJUSTMENT
A. After the installation has been completed, make final adjustment of sprinkler system
preparatory to the OWNER'S designated representative's final inspection.
B. Completely flush system to remove debris from lines by removing nozzle from heads on
ends of lines and turning on system.
C. Check sprinklers for proper operation and proper alignment for direction of throw. Particular
care will be given to spray and rotary heads that irrigate within street and other vehicular
paving environments. All heads in medians and along curbs shall be adjusted as needed so
that each is 1) set at the proper height in relation to the surrounding grade, 2) set so that the
riser and body of the spray or rotary sprinkler is set plumb, and 3) adjusted so that overspray
into vehicular pavement is minimized or eliminated. During inspection of the system at
completion of installation, any spray or rotary head found by Town staff to not comply with
these criteria shall be immediately adjusted so as to comply.
D. Check each section of spray heads for operating pressure and balance to other sections by
use of flow adjustment on top of each valve.
E. Check nozzling for proper coverage. Prevailing wind conditions may indicate that arc of
angle of spray should be other than as shown on drawings. In this case, change nozzles to
provide correct coverage and furnish record data to OWNER'S designated representative
with each change.
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F. After system is thoroughly flushed and ready for operation, each section of sprinklers must
be adjusted to control pressure at heads. Use the following method, one section at a time:
1. Remove last head on section and install a temporary riser above grade. Install tree
with pressure gauge attached on top of riser and re-install head with nipple onto tee.
2. Correct operating pressure at last head of section as follows:
Spray Heads - 30 psi
Rotary Heads - 40 psi
Or as per manufacturer's recommendations
3. After replacing head, at grade, tamp thoroughly around head.
3.14 GUARANTEE AND MAINTENANCE
A. The CONTRACTOR shall guarantee material and workmanship for one (1) calendar year
after the date of Final Acceptance, including repair and replacement of defective materials,
workmanship and repair or backfill settlement.
B. Warranty on all parts, equipment, components, piping heads, valves and other material shall
commence upon Final Acceptance of the irrigation system and continue in effect for a period
of one (1) calendar year from the date of acceptance. Owner may request that this inspection
and acceptance be coordinated with weather conditions so as to eliminate risk to the system
from inclement weather.
C. Installer shall program and operate the irrigation system at rates of precipitation he/she
deems necessary to sustain and promote vigorous growth of all plantings, as intended by
design.
D. Maintenance shall include, but not necessarily be limited to the following:
1. Adjustment of sprinkler height and plumb to compensate for settling.
2. Adjustment of head coverage as necessary. NOTE: The Owner reserve the right to
require the Contractor to change nozzles from that indicated on the drawings to
sizes that better suit field conditions, where overspray occurs, where improper
nozzle sizes are installed, and where coverage adjustment is necessary for the
proper performance of the system.
3. Unstopping heads plugged by foreign material.
4. Adjustment of controller as necessary to insure proper performance.
5. Cleaning to insure heads pop-up and pop-down properly.
3.15 SYSTEM DEMONSTRATION
Instruct Owner’s personnel in operation and maintenance of system including adjusting of sprinkler
heads. Use operation and maintenance material as basis for demonstration.
END OF SECTION
Attachment 2Item 8
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PAGE 90
SECTION 02938 SODDING
PART 1 - GENERAL
1.1 SECTION INCLUDES
Provide materials, labor to install and maintain for the guarantee period all areas sodded.
1.2 RELATED SECTIONS
A. Section 02930 - HYDRAULIC SEEDING
B. Section 02950 - TREES, SHRUBS, AND GROUNDCOVER
C. Section 02810 - LANDSCAPE IRRIGATION SYSTEM
1.3 DEFINITIONS
Sod: Thick matting of growing and living grass on a smooth bed free of foreign material, rocks
larger than 1" in diameter and weeds.
1.4 QUALITY ASSURANCE
A. Reference Standards:
1. Official Method of Analysis of the Association of Official Analytical Chemists.
2. American Sod Producers Association (ASPA), latest edition.
B. Source Quality Control:
1. Owner reserves right to inspect and approve the sod before it is cut at the source of
the sod.
2. Inspection of sod at the source does not preclude the right of rejection at the job
site.
1.5 PROJECT CONDITIONS
A. Environmental Requirements:
1. Sodding shall be performed between April 1 and July 1 or as approved by Owner.
2. Frozen sod may not be used nor shall sod be placed on frozen ground.
3. In times of drought, special provisions must be made to prevent the drying of the
sod. All provisions shall be approved by the Owner.
4. Do not sod when soil is excessively wet or dry.
B. Protection: Restrict foot and vehicular traffic from sodded areas after laying until final
inspection and acceptance.
1.6 GUARANTEE
A. Substantial Completion: Sod shall be approved as being in accordance with
specifications upon completion of the installation.
B. Guarantee Period: A stand of grass for 90 days after substantial completion shall be
guaranteed.
C. Maintenance Period:
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1. Maintain newly laid sod until entire project is accepted by the Owner.
2. Any sodded areas that become eroded, damaged or any areas of sod that fail to
become established satisfactorily, according to the Owner, shall be repaired
and/or replaced at no additional expense to the Owner.
3. Repair construction related damage to other plants or lawns during the
maintenance period at no additional expense to the Owner.
4. Maintenance shall consist of, but not be limited to:
a. Weeding
b. Watering
c. Mowing and Edging
d. Spraying
e. Fertilizing
f. Repair of Erosion Damage
D. Final Acceptance will be provided by the Owner only upon completion of the entire project
and the establishment of a stand of grass as defined herein.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Sod:
1. Species: 419 TIF Bermuda (cynodon dactylon).
2. The sod shall be free of weeds or undesirable foreign plants, large stones, roots or
other materials which might be detrimental to the development of the sod or to future
maintenance.
3. Sod shall be cut with approved sod cutters so that after it is placed, but before it is
compacted, it shall have a uniform thickness of not less than 3/4". The sod sections
shall be cut in uniform widths, not less than 10" and in lengths of not less than 18".
4. Sod shall be uniform in color, leaf texture and shoot density.
B. Fertilizer:
1. Uniform composition.
2. Pelletized.
3. Containing following minimum percentage of plant food by weight:
a. Nitrogen: 8 percent
b. Phosphoric Acid: 4 percent
c. Potash: 24 percent
4. The fertilizer shall be delivered to the site in bags or other sealed containers, each
fully labeled, conforming to the applicable state fertilizer laws, and bearing the
name, trade name or trademark and warranty of the producer.
C. Water: Potable, available on-site. Contractor shall furnish temporary piping, hoses and
connections as required.
PART 3 - EXECUTION
3.1 INSPECTION
Attachment 2Item 8
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A. Check that preceding work affecting ground surface is completed, properly graded and
drains well.
B. Verify that soil is within allowable range of moisture content.
C. See that the soil is free of weeds and foreign material immediately before sodding. Remove
rocks and stones which are larger than 1" in diameter, remove from the site and dispose of
in an approved location.
D. Do not start work until conditions are satisfactory. To begin work indicates acceptance of
conditions.
3.2 PREPARATION
A. All areas to be sodded are to be bladed and graded smooth. All clods shall be removed or
be incorporated into existing soil. All debris shall be disposed of off the site at an approved
location.
B. Till fertilizer into top 2" of soil at rate of 125 pounds per acre.
3.3 APPLICATION
A. The sod shall be moist and shall be placed on a moist soil bed.
B. Sod shall be harvested, delivered and laid within a period of 24 hours, unless a suitable
preservation method is approved prior to delivery. Sod not transplanted within this period
shall be inspected for acceptance by the Owner prior to its installation.
C. The sod shall be carefully placed by hand, edge-to-edge (with no gaps), and with
staggered joints in rows parallel with the contours. Do not stretch or overlap sod.
D. The sod shall immediately be pressed firmly into contact with the sod bed by rolling with
approved equipment to provide a true and even surface.
E. Screened soil of acceptable quality shall be used to fill all cracks between pads of sod;
however, the quantity of the top dressing soil shall not be so great as to smother the
grass.
F. The surface of the soil in the sod after compaction shall be flush with or just below
adjacent paving.
G. Water sodded areas to a minimum depth of 2" after planting.
3.4 PROTECTION
Immediately after sodding, erect barricades and warning signs as required to protect the areas
from traffic until sod is established.
3.5 SOD ESTABLISHMENT
A. Watering:
1. The sod shall be kept moist from the time of its placement until it has become
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established and its continued growth assured.
2. Watering shall be done at a rate which will avoid erosion and excessive runoff.
B. Mowing:
1. When grass reaches approximately 4" in height, mow to 2" to 2 1/2” in height.
2. Do not cut off more than 40% of grass leaf in single mowing.
3. Do not remove grass clippings.
C. Repairing: Any areas that become eroded, damaged or any areas of sod that fails to
become established satisfactorily, according to the Owner, shall be repaired and/or
replaced at no expense to the Owner.
3.6 RESTORATION
Repair damages done to site caused by the Contractor at no additional expense to Owner.
3.7 CLEANING
A. Remove trash and excess materials from site.
B. Maintain paved areas in clean condition.
C. Remove barriers and signs from site at termination of the maintenance period.
END OF SECTION
Attachment 2Item 8
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS 2018-46-B PAGE 94 EXHIBIT A TOWN HALL SITE W. First Street Attachment 2Item 8
TOWN HALL OPEN SPACE LANDSCAPE AND IRRIGATION IMPROVEMENTS 2018-46-B PAGE 95 EXHIBIT B SITE PLAN Attachment 2Item 8
Item 8
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – February 27, 2018
Agenda Item:
Consider and act upon authorizing the Town Manager to execute Contract Amendment #1 to the
Professional Engineering Services Agreement between Freese and Nichols, Inc., and the Town of
Prosper, Texas, related to the design of the Lower Pressure Plane Water Supply Line Phase 1
project.
Description of Agenda Item:
On April 11, 2017, the Town entered into an agreement with Freese and Nichols, Inc., to design
the Lower Pressure Plane Water Supply Line Phase 1 project. The new water line will extend from
the intersection of US 380 and Coit Road, to the proposed Fishtrap Road 2.5M gallon elevated
storage tank on the north side of Fishtrap Road east of the Artesia development. Preliminary
design plans for the water line indicate that easements will be required on 32 different properties.
While staff anticipates that it will be able to obtain easements from the property owners of up to 15
of the 32 parcels, the remainder will require significant effort.
Staff has received a proposal from Freese and Nichols, Inc., to provide easement acquisition
services for the easements anticipated to require significant effort. The scope of services include
negotiating with the property owners, obtaining appraisals, and if necessary, assisting with eminent
domain. Since Freese and Nichols, Inc., is responsible for timely completion of the design of the
project, this additional service will enable them to provide more efficient and direct communication
between the consultants, which should compress the acquisition timeline. Staff has reviewed the
costs associated with the easement acquisition services and has verified that they are in line with
the current contracts for similar work.
Budget Impact:
The cost for easement acquisition services is $116,310. Funding for easement costs, in the
amount of $4,141,500, has been budgeted in Account 630-6610-50-00-1716-WA.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard contract amendment as
to form and legality.
Attached Documents:
1.Contract Amendment #1
Prosper is a place where everyone matters.
ENGINEERING
Item 9
Page 2 of 2
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute Contract
Amendment #1 to the Professional Engineering Services Agreement between Freese and Nichols,
Inc., and the Town of Prosper, Texas, related to the design of the Lower Pressure Plane Water
Supply Line Phase 1 project.
Proposed Motion:
I move to authorize the Town Manager to execute Contract Amendment #1 to the Professional
Engineering Services Agreement between Freese and Nichols, Inc., and the Town of Prosper,
Texas, related to the design of the Lower Pressure Plane Water Supply Line Phase 1 project.
Item 9
CONTRACT AMENDMENT #1 PAGE 1 OF 6
CONTRACT AMENDMENT #1
BETWEEN THE TOWN OF PROSPER, TEXAS, AND FREESE AND NICHOLS, INC.
FOR THE LOWER PRESSURE PLANE WATER SUPPLY – PIPELINE PROJECT (1716-WA)
This Contract Amendment for Professional Engineering Services, hereinafter called
“Amendment,” is entered into by the Town of Prosper, Texas, a municipal corporation, duly authorized
to act by the Town Council of said Town, hereinafter called “Town,” and Freese and Nichols, Inc., a
Texas corporation, acting through a duly authorized officer, hereinafter called “Consultant,” relative to
Consultant providing professional engineering services to Town. Town and Consultant when mentioned
collectively shall be referred to as the “Parties.”
W I T N E S S E T H:
WHEREAS, the Town previously engaged the services of the Consultant to provide engineering
services in connection with the Lower Pressure Plane Water Supply – Pipeline Project (1716-WA),
hereinafter called “Project”; and
WHEREAS, the Parties previously entered into an professional services agreement regarding the
Project on or about April 11, 2017, in the amount of Seven Hundred Ninety-Seven Thousand Dollars
($797,000), hereinafter called the “Original Agreement”; and
WHEREAS, the Parties now desire to amend the Original Agreement to increase the scope of
services and compensation provided to include easement acquisition services.
For the mutual promises and benefits herein described, Town and Consultant agree to amend the
Original Agreement as follows:
1. Additional Services to be Performed by Consultant. The Parties agree that Consultant
shall perform such additional services as are set forth and described in Exhibit A1 – Scope of Services
and incorporated herein as if written word for word. All references in the Original Agreement to “Exhibit
A” are hereby amended to state “Exhibits A and A1.”
2. Additional Compensation of Consultant. Town agrees to pay to Consultant for the
satisfactory completion of all services included in this Amendment a total additional fee of One Hundred
Sixteen Thousand Three Hundred ten Dollars ($116,310) for the additional services as set forth and
described in Exhibit B1 – Compensation Schedule and incorporated herein as if written word for word.
All references in the Original Agreement to “Exhibit B” are hereby amended to state “Exhibits B and B1.”
3. Revised Compensation for Consultant's Services. Paragraph 4 of the Original
Agreement is hereby amended to increase Consultant's total compensation by deleting “Seven Hundred
Ninety-Seven Thousand Dollars ($797,000)” and replacing it with “Nine Hundred Thirteen Thousand
Three Hundred Ten Dollars ($913,310).”
4. Original Agreement. All other provisions and terms of the Original Agreement shall
remain in full force and effect and this Amendment to the Original Agreement shall in no way release,
affect, or impair any other provision or responsibility contained in the Original Agreement.
Item 9
CONTRACT AMENDMENT #1 PAGE 2 OF 6
IN WITNESS WHEREOF, the Parties, having read and understood this Amendment, have
executed such in duplicate copies, each of which shall have full dignity and force as an original, on the
_______ day of _______________________, 2018.
Freese and Nichols, Inc.
By:
Signature
Printed Name
Title
Date
TOWN OF PROSPER, TEXAS
By:
Signature
Harlan Jefferson
Printed Name
Town Manager
Title
Date
Item 9
CONTRACT AMENDMENT #1 PAGE 3 OF 6
EXHIBIT A1
SCOPE OF SERVICES
CONTRACT AMENDMENT #1
BETWEEN THE TOWN OF PROSPER, TEXAS, AND FREESE AND NICHOLS, INC.,
FOR THE LOWER PRESSURE PLANE WATER SUPPLY – PIPELINE PROJECT (1716-WA)
I. PROJECT DESCRIPTION
Provide coordination, appraisals, negotiation and eminent domain services as necessary to acquire the
permanent and temporary construction easement necessary for the Lower Pressure Plane Water Supply
Pipeline Project.
II. TASK SUMMARY
Task 10 – Easement Acquisition Coordination
Consultant shall provide program management services for the easement acquisitions services. This
includes coordinating the efforts of all involved in the project, including Consultant, the surveyor, the
Town Staff, appraisal staff and land acquisition staff.
Task 11 – Negotiation Services
Sub-Consultant will provide negotiation for fee and easement acquisitions of up to 20 parcels, anticipating
1 permanent and 1 temporary per parcel through Final Offer Letter and Closings. Sub-Consultant will set
up and maintain paper files as wells as electronic files on each property. Files will include copies of
correspondence, completed notices and forms, title, appraisal report (if requested), copies of informational
documents such as County Appraisal District print out, Secretary of State print out, and title research
backup. Negotiation services does not include title certificates, fee simple acquisitions or release of lien
efforts. The negotiation services will include the following:
1. Initial Offer Packet: Sub-consultant will notify the property owners in writing of the Town’s
interest in acquiring their property and the approved offer amount for that interest. This packet will
be hand delivers or sent by certified mail, return receipt requested to the owner’s current address.
All individuals who may be affected by the project will be given an opportunity to meet and discuss
the procedures to which they may be interested or by which they may be offered.
2. Counteroffer: During negotiations, if a property owner provides appraisal information or a
counteroffer, either written or verbal, which the landowner believes is relevant to the acquisition,
the Sub-consultant may forward the information to the appraisal firm or analysis. The Sub-
consultant will discuss with the Town a recommendation for review. The Sub-consultant will
provide an appropriate response to the property owner and based upon the Town’s decision.
3. Final Offer Letter: If negotiations reach an impasse, the Sub-consultant will prepare a Final Offer
Letter restating the terms of the offer and submit to the Town for approval. Upon written approval
by the Town, the Sub-consultant will send the Final Offer Letter to the property owner via certified
mail, return receipt requested.
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CONTRACT AMENDMENT #1 PAGE 4 OF 6
Task 12 – Appraisal Services
Sub-consultant will provide appraisal services up to 10 appraisals as necessary to provide and confirm
appropriate offers to landowners.
Task 13 – Eminent Domain
Sub-consultant will provide condemnation support services for up to 10 parcels. The sub-consultant will
provide a summary of activities related to the acquisition efforts for review and consideration by the Town
for Eminent Domain proceedings. The Sub-consultant will be available to assist the Town Attorney as
necessary.
III. DELIVERABLES
Consultant will deliver three (3) original executed easement or ROW documents for each parcel obtained
to the Town for the Town Manager to execute prior to the Town staff filing the documents. Monthly status
reports will be provided to the Town to provide a status update on the negotiations.
Item 9
CONTRACT AMENDMENT #1 PAGE 5 OF 6
EXHIBIT B2
COMPENSATION SCHEDULE
CONTRACT AMENDMENT #1
BETWEEN THE TOWN OF PROSPER, TEXAS, AND FREESE AND NICHOLS, INC.,
FOR THE LOWER PRESSURE PLANE WATER SUPPLY – PIPELINE PROJECT (1716-WA)
I. COMPENSATION SCHEDULE
Task Completion
Schedule
Compensation
Schedule
Notice-to-Proceed March 2018
Task 10 – Easement Acquisition Coordination June 2018 $9,210
Task 11 – Negotiation Services @ $3,150 per
parcel
June 2018 $63,000
Task 12 – Appraisal Services @ $3,360 per parcel May 2018 $33,600
Task 13 – Eminent Domain Services @ $1,050 per
parcel
July 2018 $10,500
Total Compensation* $116,310
II. COMPENSATION SUMMARY
Basic Services (Lump Sum) Amount
None $0,000
Total Basic Services: $0,000
Special Services (Hourly Not-to-Exceed) Amount
Task 10 – Easement Acquisition Coordination $9,210
Task 11 – Negotiation Services $63,000
Task 12 – Appraisal Services $33,600
Task 13 – Eminent Domain Services $10,500
Total Special Services: $116,310
Direct Expenses Amount
None $0,000
Total Direct Expenses: $0,000
Item 9
CONTRACT AMENDMENT #1 PAGE 6 OF 6
Basic Services
Compensation Schedule
Original
Contract
Amendment
No. 1
Total
Contract
Task 1 – 42-inch Pipeline and Trans. Valve $212,100 - $212,100
Task 2 – 20- & 24-inch Pipeline $164,600 - $164,600
Task 3 – Bid Phase $14,550 - $14,550
Task 4 – Construction Phase $115,400 - $115,400
Total Basic Services $506,650 - $506,650
Special Services Compensation Schedule Original
Contract
Amendment
No. 1
Total
Contract
Task 5 – Topographical Survey $150,750 - $150,750
Task 6 – Easement Documents $58,600 - $58,600
Task 7 – Subsurface Utility Engineering $39,025 - $39,025
Task 8 – Environmental Services $12,125 - $12,125
Task 9 – Geotechnical Engineering $29,850 $29,850
Task 10 – Easement Acquisition Coordination $9,210 $9,210
Task 11 – Negotiation Services - $63,000 $63,000
Task 12 – Appraisal Services - $33,600 $33,600
Task 13 – Eminent Domain Services - $10,500 $10,500
Total Special Services $290,350 $116,310 $406,660
Total Services $797,000 $913,310
Item 9