04.25.2017 Town Council Minutes2
3
PISPER
OWN OF
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order at 6:01 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro -Tern Jason Dixon
Councilmember Michael Korbuly
Councilmember Kenneth Dugger
Councilmember Meigs Miller
Councilmember Mike Davis
MINUTES
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway Street
Prosper, TX 75078
Tuesday, April 25, 2017
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Alex Glushko, Senior Planner
Steve Glass, Deputy Director of Engineering Services
Kelly Neal, Finance Director
Doug Kowalski, Police Chief
Bryan Ausenbaugh, Fire Marshal
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Deputy Mayor Pro -Tern Dixon led the invocation. The Pledge of Allegiance and the Pledge
to the Texas flag were recited.
Announcements of recent and upcoming events.
Councilmember Davis read the following announcements:
The Prosper Police Department will host "Coffee with a Cop" on Thursday, April 27, from
8:00-10:00 a.m. at Honeylu's Coffee next to the Kroger Marketplace on Preston Road.
Residents are invited to get to know their local police officers and ask questions about
local police efforts in Prosper. Children are welcome to attend.
Residents may dispose of unwanted or expired medications during the Fire Department's
Drug Take Back Day on Saturday, April 29. Prescription and non-prescription drugs may
be dropped off from 10:00 a.m.-1:00 p.m. in the collection boxes provided in the entry
lobby of the Fire Station on First Street.
Page 1 of 6
The Prosper Police Department will hold its annual Community Safety Initiative (CSI)
event on Saturday, May 13, from 11:00 a.m.-3:00 p.m. at Frontier Park Pavilion. The CSI
event kicks off National Police Week, and will showcase various community safety
programs and services available to Prosper residents.
The Council would like to thank the Police Department, Fire Department, and Town staff
who assisted residents over the weekend as a result of the hailstorm. We would also like
to thank Waste Connections for providing extended bulk trash pickup service to residents
who were affected by the storm.
Deputy Mayor Pro-Tem Dixon announced that the Sons of the Flag raised over $200,000
for burn victims who are first responders and veterans at their fundraiser on Sunday.
4. Presentations/Proclamations
Legislative Update Presentation by Representative Pat Fallon. (RB)
Representative Fallon was unable to attend the meeting.
5. CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.
5a. Consider and act upon minutes from the following Town Council meeting.
(RB)
Regular Meeting — April 11, 2017
5b. Consider and act upon Ordinance No. 17-34 amending a portion of Planned
Development-25 (PD-25), on 236.5± acres, in order to modify the residential
architectural requirements, located on the east side of Coit Road, 800± feet
south of First Street. (Z17-0001). (JW)
5c. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town's Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on any Site Plan or Preliminary Site Plan. (AG)
Councilmember Dugger made a motion and Councilmember Davis seconded the motion
to approve all items on the Consent Agenda. The motion was approved by a vote of 7-0.
6. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
Page 2 of 6
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case -by -case basis, at
the discretion of the Mayor and Town Council.
PUBLIC HEARINGS:
7. Conduct a Public Hearing and receive comments on the Prosper Old Town Area
Assessment Summary Report. (JW)
Development Services Director John Webb presented this item before the Town Council.
The Town retained the professional services of Kimley Horn to assess the opportunities
and constraints of the commercial core of the Old Town Area, solicit feedback from
stakeholders, facilitate a public workshop, develop a shared vision, and create a list of
implementation strategies. The Kimley Horn team included the Ricker Cunningham Group
for market assessment services, Strategic Solutions for public outreach, and Prologue
Planning for implementation.
In October 2016, Karen Walz with Strategic Solutions, interviewed the Mayor, Council
Members, and appointed board members. In December 2016, Anne Ricker with the
Ricker Cunningham Group, interviewed local builders and developers, and the team
facilitated a public workshop where 40 residents provided input on their vision for the future
of the area.
The findings of the study have been compiled into a draft report. Mr. Webb summarized
the team's work and the major findings of the study, which includes the following:
• Vision Statement
• Guiding Principles
• Development Framework Plan
• Market analysis
Possible strategies for implementation
Mr. Webb discussed implementation strategies and reviewed the possible next steps in
the process. Mark Bowers of Kimley Horn addressed the Council, noting that the general
feedback from the stakeholders was that the development of Old Town needs to be
authentic to Prosper's character, and focus on redevelopment as well as infill
development. He also stated that there was a desire for more community events
downtown. Ann Ricker of the Ricker Cunningham Group stated that Old Town already
has many positive elements. The Town's challenge will be to preserve the character of
Old Town by maintaining the vision identified by stakeholders. She also encouraged the
Town to take advantage of opportunities for public/private partnerships in the development
of Old Town.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
Page 3 of 6
Responding to a question from Council, Mr. Webb stated that the existing Neighborhood
Empowerment Zones have not necessarily been the right tool for the redevelopment of
downtown. Assembling the various parcels of land in the Old Town area will be a
challenge, and property owners in the area must cooperate in the shared vision in order
for the redevelopment of Old Town to be successful. The Council emphasized that any
proposal for Old Town must be economically viable. Development standards must be
articulated properly in the Zoning requirements. Town staff should ensure that there is
appropriate roadway access to downtown, and consider the viability of an MMD or TIRZ
district in the area.
Mr. Webb recommended the Town Council consider adding the final Old Town Area
Assessment document as an Appendix to the Comprehensive Plan. The final document
will be brought forward for Council consideration at a future meeting. No further action
was taken.
DEPARTMENT ITEMS:
8. Discussion on the location of the Lower Pressure Plane Ground Storage Tank and
Pump Station. (HW)
Councilmember Korbuly left the meeting at 6:40 p.m
Hulon Webb, Executive Director of Development and Community Services, presented this
item before the Town Council. In late 2015, the Town Council discussed locating the
proposed Lower Pressure Plane Ground Storage Tank and Pump Station along Richland
Boulevard west of Prosper Commons Boulevard. During recent discussions about
acquiring the land needed to facilitate the project, concerns were conveyed about the
screening and aesthetics of the tanks being located at the proposed location. Mr. Webb
provided renderings of the tank site from various perspectives if buried to a depth of 15
feet and 30 feet, respectively.
The Council discussed the cost estimate versus the benefits of burying the tank at different
depths. Burying the tank to a depth of 30 feet would increase the project cost, and
increase the cost of pumping over time, but would require less screening. Burying the
tank to a depth of 15 would cost less for construction and less for pumping costs, but the
tank would be more visible and would require more screening.
Responding to a question from Council, Mr. Webb stated that the water supply line that
will supply the elevated storage tank that will be constructed on Fishtrap Road will run east
to Coit Road, directly in front of the proposed site. The Council also discussed existing
and future connections to the North Texas Municipal Water District water supply. Town
staff was directed to return with additional site renderings and cost estimates for the site
located at Richland Boulevard east of Coit Road, which was Option 3 from the original
presentation from 2015. No further action was taken.
9. Consider and act upon awarding Bid No. 2017-23-B to GRod Construction, LLC,
related to construction services for the Third Street, Parvin Street and Sixth Street
project; and authorizing the Town Manager to execute a construction agreement for
same. (FJ)
Page 4 of 6
Steve Glass, Deputy Director of Engineering, presented this item before the Town Council.
This contract will provide for the replacement of the existing asphalt pavement on Third
Street, Parvin Street and Sixth Street with six-inch concrete pavement. The bid also
includes supplementary repair work on selected driveways and drainage culverts. An 8-
inch water line will be installed along the east side of Parvin Street from Church Street to
North Fifth Street, including a new fire hydrant. These additions will provide the Fire
Department with more options and accessibility if an emergency situation occurs. The
contract specifies 150 calendar days for substantial completion with an additional 30
calendar days for final completion.
After discussion, Mayor Pro-Tem Vogelsang made a motion and Councilmember Dugger
seconded the motion to award Bid No. 2017-23-B to GRod Construction, LLC., related to
construction services for the Third Street, Parvin Street and Sixth Street project; and
authorize the Town Manager to execute a construction agreement for same. The motion
was approved by a vote of 6-0.
10. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
10a. Section 551.087 — To discuss and consider economic development
incentives.
10b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
10c. Section 551.071 — Consultation with the Town Attorney regarding legal
issues associated with annexation and ETJ release agreements in Town ETJ
areas, development issues associated with areas subject to annexation
agreements and ETJ releases, and all matters incident and related thereto.
10d. Section 551.071 — Consultation with Town Attorney regarding legal issues
related to Section 3.05 (1) of the Town's Personnel Policies and Procedures
Manual, as amended, and Ordinance No. 17-17, and all matters incident and
related thereto.
10e. Section 551.074 — To discuss appointments to the Board of
Adjustment/Construction Board of Appeals, Parks & Recreation Board,
Library Board, Prosper Economic Development Corporation Board, and
Planning & Zoning Commission.
The Town Council recessed into Executive Session at 7:26 p.m.
Deputy Mayor Pro-Tem Dixon left the meeting at 7:27 p.m.
11. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 8:43 p.m.
Page 5 of 6
12.
13.
Councilmember Davis made a motion and Councilmember Dugger seconded the motion
to authorize the Mayor to execute covenants and restrictions documentation for property
located in the Denton County Freshwater Supply District No. 10. The motion was
approved by a vote of 5-0.
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
• Town Hall Update
Bryan Ausenbaugh, Fire Marshall and Project Manager for the Town Hall Project,
reviewed brick and mortar selections with the Council. Town staff was directed to move
forward with Panel C, Catalina Tudor Brick with mortar similar to that used at 110 Main
Street.
Adjourn.
The meeting was adjourned at 8:45 p.m., on Tuesday, April 25, 2017.
These minutes approved on the gth day of May, 2017.
ea®@1111 tf l/sd
%�N s. APPROVED:
OF PR .�
Q �°jam
_ Ray Smith, Mayor
do
*e o
v �
�v� v
obyn Battlo; Town Secretary
Page 6 of 6