01.12.2017 Parks & Rec Minutest
TOWN OF
APE
Prosper is a place where everyone matters.
1. Call to Order / Roll Call.
MINUTES
Regular Meeting of the
Parks and Recreation Board
108 W. Broadway St., Prosper, Texas
Town of Prosper Municipal Chambers
Thursday, January 12, 2017, 6:00 p.m.
The meeting was called to order at 6:00 p.m. by Barbara Cottone.
Board members present: Chair, Barbara Cottone; Vice Chair, Mandy Goddard; Secretary, Jeffrey Hodges; Amy
Bartley; Rebekah Land; and Chuck Smith.
Board member absent: Rick McGrath.
Staff members present: Dudley Raymond, Director of Parks and Recreation; and Julie Shivers,
Recreation Coordinator.
Also present: Clint Richardson, Greater Texas Land Resources.
2. Consider and act upon approval of the minutes from the December 8, 2016, Parks and Recreation
Board meeting.
Motion to approve by Land, second by Goddard. Approved 6-0.
3. Comments by the Public.
No residents addressed the Board.
4. To consider and act upon the Plat Conveyance of the Prosper Center Community Park.
Dudley Raymond addressed the Board and explained that the development had been seen previously by the
Board and a Developers Agreement had been approved previously by Town Council addressing this property.
The agreement, among other things, required the developer to dedicate a minimum of 26 contiguous acres with
a minimum of 15 acres outside of the 100 year flood plain. Richardson, who was representing the developer
Greater Texas Land Resources, was present and addressed the Board. He gave on overview of the project and
explained the character of the property, as well as phasing of the development. Richardson told the Board that
the developer has met with Staff and started to discuss the program and design elements of the park, but nothing
has been finalized. Richardson explained that the bottom portion of the park was wooded and more than likely
would have a passive feel, while the upper land probably would have more active elements constructed with
the park.
Motion to approve by Hodges, second by Goddard. Approved 6-0.
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5. Discussion with the Board and setting a date for a future tour of Town park facilities.
Staff and the Board discussed their desire to conduct the tour later in the year when there is more sunlight.
Also, there was a desire to start the tour earlier than a regularly scheduled meeting. After some discussion, the
Board agreed that the tour should be at the April meeting starting at 4:00 p.m.
The Board also discussed that the regularly scheduled March Board meeting was in conflict with Prosper ISD
spring break. Due to a number of Board members being out of town that week, the Board agreed that a quorum
would be available to meet on Monday, March 13, 2017. Staff indicated they would explore adjusting the date,
and send a notice to the Board once the date, time and location were confirmed for the meeting.
6. Informational items.
a. Recreation Update
Shivers visited with the Board and outlined the Town's participation in the ITS TIME TEXAS Community
Challenge. She described the ways the Town could receive points from the Board's participation. She also listed
the organizations to which she has made presentations about the program. Shivers helped each Board member
register on the Challenge website.
Shivers told the Board about the Town's partnership with Prosper ISD in conducting the Prosper Health &
Wellness Fair, scheduled for January 28, 2017. She asked for volunteers from the Board who may be available
to help staff an IT'S TIME TEXAS Community Challenge booth.
Shivers also went over future events to be held, including the February 25, 2017, Prosper Fishing Derby and
Bliss Fest (a partnership with the Windsong Ranch development) scheduled for March 25, 2017. Both events
will be IT'S TIME TEXAS sanctioned events to earn 5,000 Challenge points. Town Staff will be at the
Windsong Ranch event to promote Prosper Parks and Recreation, as well as the Challenge.
Shivers also informed the Board that the Parks and Recreation Facebook page kicked off on January 9, 2017,
as an adjunct to the Town page. She encouraged all members to "Like" the new page.
b. Park Development Update
Raymond told the Board that the GMP for Frontier Park was approved and that the contractor would begin
construction in early February 2017. He also said that a ground breaking ceremony was being planned and that
the date had not been set yet. The Board will be sent an invitation once the date is finalized. Raymond went on
to explain that the construction would likely take the full year and that a ribbon cutting for the project is
anticipated to be in conjunction with the opening of the spring season in 2018.
He also told the Board that Staff continues to review many private development projects and work with
developers on future park locations and development plans.
c. Park Operations Update
Raymond told the Board that Staff has been working on field improvements and renovations to the baseball
field at Reynolds Middle School, as well as tree trimming, and dealing with beavers and typical park
maintenance activities.
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7. Discussion regarding any miscellaneous business or items to be placed on future Agendas.
Raymond explained this item would be on all future Agendas as an opportunity to discuss items of interest and
also to give the Board an opportunity to ask for items to be placed on future Agendas. Raymond explained that
public trust is important; during this time, there should be no in-depth discussion of items the public may need
to know about or have an interest in, as those items would need to appear on a future Agenda.
8. Adjourn
Motion to adjourn by Goddard, second by Land. Approved 6-0. Meeting was adjourned at 6:55 p.m.
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