01.25.2017 Town Council Minutes SpecialPISER
MINUTES
Special Meeting of the
OWN OF Prosper Town Council
Prosper Municipal Chambers
P 108 W. Broadway, Prosper, Texas
Wednesday, January 25, 2017
Prosper is a place where everyone matters
1, Call to Order/Roll Call.
The meeting was called to order at 8:18 a.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro -Tern Jason Dixon
Councilmember Michael Korbuly
Councilmember Kenneth Dugger
Councilmember Meigs Miller
Councilmember Mike Davis
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Carol Myers, Executive Assistant/Deputy Town Secretary
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Steve Glass, Deputy Director of Engineering Services
Frank Jaromin, Public Works Director
Dudley Raymond, Parks & Recreation Director
Leslie Scott, Library Director
Kelly Neal, Finance Director
Leigh Johnson, Information Technology Director
Doug Kowalski, Chief of Police
Gary McHone, Assistant Police Chief
Ronnie Tucker, Fire Chief
Stuart Blasingame, Assistant Fire Chief
2. The Town Council will hold a strategic planning work session to discuss successes
and accomplishments since the last planning work session and to prioritize future
strategic goals.
Mayor Smith introduced Rob Franke, the facilitator for the work session. Mr. Franke
reviewed the Town Vision Statement and Strategic Goals with the Town Council. The
Council made no changes to the Vision Statement or Strategic Goals.
* Review 2016 Accomplishments
The Town Council reviewed a list of accomplishments from the 2016 list of Major
Initiatives. They also discussed other accomplishments in the previous year that were
not included on the list of objectives.
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■ 2017 Major Initiatives Identified by Staff
The Town Council reviewed a list of initiatives identified by staff to be added to the list
of Major Initiatives. The Council provided feedback on the initiatives associated with
each Strategic Goal.
* 2017 Priority Discussion Items
o Employee Survey Results (HJ)
Town Manager Harlan Jefferson reviewed the results of a recent employee
survey.
o Pay and Performance Plan Update (HJ)
Town Manager Harlan Jefferson briefed the Council on the Town's
Compensation Plan. Town staff was directed to update the list of comparison
cities and towns to the following:
Allen
Little Elm
Colleyville
McKinney
Coppell
Plano
Frisco
Southlake
Keller
University Park
Town staff was also directed to pursue implementation of a step plan for the
Fire Department and Police Department, and perform an updated market study
of pay ranges in the Compensation Plan.
o Development Fees, Impact Fees, and Utility Rate Study (HW/KN)
Development Services Director John Webb presented information to the
Council about the Town's current development fees. The Town Council
directed staff to adjust commercial fees to be more closely in line with
comparison cities, and to recover costs for commercial inspection services
provided by Bureau Veritas. Mr. Webb also recommended an amendment to
the current Zoning Ordinance to simplify the fee collection process.
Hulon Webb, Executive Director of Development and Community Services,
presented information on the Town's current and proposed impact fees for
water, wastewater, and roadways. The Town Council provided feedback on
proposed impact fees which will be brought forward at a future Town Council
meeting for approval.
Finance Director Kelly Neal updated the Town Council on the results of the
recent Utility Rate Study. She provided an overview of the Town's current rate
structure and projections based on the Town's future needs and forecasted
rate increases by the North Texas Municipal Water District. Ms. Neal proposed
two rate scenarios for residential and commercial monthly water rates, and the
Town Council selected scenario 2.
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o Tax Policy and Infrastructure Planning (HJ)
The Town Council discussed the Town's overall policy related to taxes,
revenue, and infrastructure planning. Town staff was directed to create a multi-
year budget that would enable the Town Council to continue to evaluate tax
policy on an ongoing basis.
o Pride In The Sky Debriefing (HW)
Hulon Webb presented information on previous Town involvement with the
Pride in the Sky event, which has included in -kind donations of staff time and
equipment from multiple departments, in -kind donations for Town facilities, and
a $10,000 cash sponsorship for fireworks. The Town Council provided
direction to continue the current level of Town participation at the event.
3. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
3a. Section 551.087 — To discuss and consider economic development
incentives.
3b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
3c. Section 551.074 — To discuss and review the Town Manager's performance
evaluation.
The Town Council recessed into Executive Session at 4:10 p.m.
4. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 5:30 p.m. No action was taken as
a result of Executive Session.
5. Adjourn.
The meeting was adjourned at 5:30 p.m. on Wednesday, January 25, 2017.
These minutes approved on the 14th day of February, 2017.
APPROVED:
Ray SmitMayor
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