01.24.2017 Town Council Minutes1.
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MINUTES
Meeting of the Prosper Town Council
OWN OF Prosper Municipal Chambers
108 W. Broadway Street
S P E R Prosper, TX 75078
Tuesday, January 24, 2017
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr,
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Michael Korbuly
Councilmember Kenneth Dugger
Councilmember Meigs Miller
Councilmember Mike Davis
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Steve Glass, Deputy Director of Engineering Services
Dudley Raymond, Parks & Recreation Director
Paul Naughton, Landscape Architect
Kelly Neal, Finance Director
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Mayor Pro-Tem Vogelsang led the invocation. The Pledge of Allegiance and the Pledge
to the Texas flag were recited.
Announcements of recent and upcoming events.
Deputy Mayor Pro-Tem Dixon read the following announcements:
Mayor Ray Smith and the Prosper Town Council invite you to join the It's Time Texas
Community Challenge. Log on to www.ittcommunitychatlenge.com to register. You can
earn points for Prosper by taking Healthy Selfies and tracking your workout activities. With
everyone's help, we can win the title of Healthiest Small Community for the second year
in a row.
The Town of Prosper is partnering with Prosper ISD to host a one -day Prosper Community
Health and Wellness Fair. Make sure to stop by the Prosper High School cafeteria on
January 28, 2017, from 9:00 a.m.-2:00 p.m. There will be free health screenings, games,
healthy foods and prizes.
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The Town will celebrate the groundbreaking of two major projects over the next few weeks.
The public is invited to attend the Groundbreaking Ceremony for the Town Hall/Multi-
Purpose Facility on February 3, at 9:00 a.m. Then, on February 10, we will celebrate the
Groundbreaking of Frontier Park North at 9:00 a.m. near Frontier Park Pavilion.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meeting. (RB)
• Regular Meeting — January 10, 2017
4b. Consider and act upon Ordinance No. 17-07 for a Specific Use Permit (SUP) for
mini warehouses or public storage buildings, on 5.0± acres, located on the east
side of Cook Lane, 830± feet south of Prosper Trail. This property is zoned
Planned Development-26 (PD-26). (S16-0011). (JW )
4c. Consider and act upon Ordinance No. 17-08 amending the FY 2016-2017 Budget
and Capital Improvement Plan. (KN)
4d. Consider and act upon authorizing the Town Manager to execute a Contract
Amendment with Teague Nall and Perkins, Inc., related to the Town Hall Offsite
Infrastructure Project. (SG)
4e. Consider and act upon whether to direct staff to submit a written notice of appeal
on behalf of the Town Council to the Development Services Department, pursuant
to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town's Zoning Ordinance,
regarding action taken by the Planning & Zoning Commission on any Site Plan or
Preliminary Site Plan. (AG)
Councilmember Dugger made a motion and Deputy Mayor Pro-Tem Dixon seconded the
motion to approve all items on the Consent Agenda. The motion was approved by a vote
of 7-0.
5. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
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on a non-public hearing related item will be recognized on a case -by -case basis, at
the discretion of the Mayor and Town Council.
DEPARTMENT ITEMS:
6. Discussion on proposed amendments to the Zoning Ordinance regarding
accessory structures and guest houses. (JW)
Development Services Director ,John Webb presented this item before the Town Council.
As noted during a briefing held in July 2016, recent developments of accessory structures
and guest houses have warranted the need to review the standards of these uses to
ensure the structures do not have a negative impact on adjacent residential properties. In
addition, staff has received requests to reduce the required rear yard setback on single
family lots to accommodate attached accessory structures such as patio covers. Mr.
Webb reviewed the current Zoning Ordinance as is pertains to guest houses and
accessory structures, as well as recommended amendments.
Mayor Smith recognized the following individual who requested to speak.
George Dupont, 1400 Harvest Ridge Lane, spoke in favor of the item, recommending
limits on the number of accessory structures permitted per lot, as well as a limit on the
amount of lot covered for accessory buildings.
Town staff received direction to modify the ordinance to require a SUP for guest houses
and accessory structures, and require additional limitations on lot size. Mr_ Webb stated
that Town staff would solicit additional comments from the Fire Marshal and Town
Attorney, and bring the revised standards to the Planning & Zoning Commission for
consideration prior to presenting the proposed ordinance amendment for Council
approval. No further action was taken.
7. Consider and act upon authorizing the Town Manager to execute a Professional
Engineering Services Agreement between CobbFendley and Associates, Inc., and
the Town of Prosper, Texas, related to the design of the Coit Road (First - Frontier)
project. (SG)
Steve Glass, Deputy Director of Engineering Services, presented this item before the
Town Council. CobbFendley will provide design services for Coit Road (First Street to
Frontier Parkway), which will include 90% road and drainage design, traffic signal design
for the First Street intersection, landscaping and irrigation design, topo and surveying,
right-of-way acquisition documents, subsurface utility engineering, and traffic control
plans. Funding for the project is expected to be allocated sometime between 2020 and
2025; however, contract approval for design is necessary at this time so that Town staff
can begin the process of acquiring the necessary right-of-way. A subsequent contract
amendment will be submitted for Council consideration at a future meeting to review
existing conditions and make necessary modifications to the contract.
Councilmember Miller made a motion and Councilmember Dugger seconded the motion
to authorize the Town Manager to execute a Professional Engineering Services
Agreement between CobbFendley and Associates, Inc., and the Town of Prosper, Texas,
related to the design of the Coit Road (First - Frontier) project. The motion was approved
by a vote of 7-0.
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8. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Halff Associates, Inc., and the Town of Prosper,
Texas, related to the design of the Prosper Gateway Monument project. (PN)
Landscape Architect Paul Naughton presented this item before the Town Council. The
purpose of this project is to prepare conceptual drawings and budgets for prototypical
gateway monuments, to be located at various major and minor gateway locations
throughout the Town. The contract also provides for contract documents and
specifications for the Preston Road and US 380 location. The monuments are intended
to serve as unique landmarks that set Prosper apart from the neighboring communities.
Lenny Hughes from Halff Associated provided additional clarification on the project to the
Town Council.
The Town Council requested information on previous worts done on the Gateway
Monuments by the Town Council and the Visioning Committee. Hulon Webb, Executive
Director of Development and Community Services, stated that Town staff would research
the previous designs and bring the information back at a future Council meeting. Town
staff will also contact Blue Star Land Development to coordinate the design, and ensure
that all designs meet TxDOT requirements.
Councilmember Miller made a motion and Councilmember Dugger seconded the motion
to table Item 8. The motion was approved by a vote of 7-0.
9. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
9a. Section 551.087 - To discuss and consider economic development
incentives.
9,b. Section 551.072 - To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
9c. Section 551.074 - To discuss and review the Town Manager's performance
evaluation.
The Town Council recessed into Executive Session at 7:04 p.m.
10. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 8:05 p.m.
Councilmember Dugger made a motion and Councilmember Korbuly seconded the motion
to authorize the Town Manager to execute an economic development incentive agreement
for an office structure on property generally located at the northeast corner of Preston
Road and First Street. The motion was approved by a vote of 7-0.
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11.
12.
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
• Frisco Corridor Transportation and Land Use Study (HW)
Hulon Webb, Executive Director of Development and Community Services, updated
the Town Council on a mobility study recently conducted by the North Central Texas
Council of Governments (NCTCOG) that could potentially extend rail service through
Prosper. The Town Council provided direction for the Town staff to request
consideration from NCTCOG for a future rail stop in Prosper.
Adjourn.
The meeting was adjourned at 8:08 p.m. on Tuesday, January 24, 2017.
These minutes ap
,,pjy(p4 on the 14' day of February, 2017.
o- ,,:RQ+-%'r APPROVED:
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Ray Smith, ayor
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