10.11.2016 Town Council Minutes1.
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Meeting of the Prosper Town Council
POWN OFrosper Municipal Chambers
108 W. Broadway Street
SI Prosper, TX 75078
PER Tuesday, October 11, 2016
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order at 6:01 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro -Tern Jason Dixon
Councilmember Michael Korbuly
Councilmember Kenneth Dugger
Councilmember Meigs Miller
Councilmember Mike Davis
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Alex Glushko, Senior Planner
Leslie Scott, Library Director
Kelly Neal, Finance Director
Betty Pamplin, Accounting Manager
Doug Kowalski, Chief of Police
Gary McHone, Assistant Police Chief
Barrett Morris, Police Sergeant
Ronnie Tucker, Fire Chief
Stuart Blasingame, Assistant Fire Chief
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Blair Robinson of Prestonwood Baptist Church led the invocation. The Pledge of
Allegiance and the Pledge to the Texas flag were recited.
Announcements of recent and upcoming events.
Tuesday, October 11 is the last day to register to vote or make a change of address effective
for the November 8, 2016, Election. Voter registration cards are available in Town Hall. More
information is available on the Collin County and Denton County websites.
Early voting for the November 8 election begins on Monday, October 24. Collin County voters
may vote in Prosper Municipal Chambers during Early Voting, and at the PISD Administration
Building on Election Day. Denton County voters may vote at any Denton County polling
location. More information is available on the Town website, or by contacting the Collin
County and Denton County Election Offices.
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Residents are invited to join the fun at Prosper's Homecoming Parade, to be held on
Wednesday, October 12, starting at 5:30 p.m. Come see a variety of floats representing
Prosper's community and school groups at one of the Town's biggest Fall events.
The Library will offer genealogy classes at 6:30 p.m. on October 13, November 10, December
8, and January 12. The classes will offer information on research techniques, and developing
a family tree outline. Classes are free to the public, and trained researchers will be available
for assistance following each class.
Fire Station 2 is now responding to emergency calls. A ribbon cutting ceremony to celebrate
the opening of the station will be scheduled sometime in mid -November.
4. Presentations.
• Presentation of Certificates of Appreciation to former members of the Town's
Boards and Commissions. (RB)
Bob Wierschem was present to receive a Certificate of Appreciation for his service on the
Board of Adjustment/Construction Board of Appeals.
• Presentation of a Proclamation to members of the Prosper Fire Department
declaring October 9-15, 2016, as Fire Prevention Week. (RB)
Fire Chief Ronnie Tucker, Assistant Fire Chief Stuart Blasingame, and Fire Marshal Bryan
Ausenbaugh received the Proclamation on behalf of the Fire Department.
• Presentation of the GFOA Achievement of Excellence in Financial Reporting award
to members of the Town of Prosper Finance Department. (KN)
Finance Director Kelly Neal and Accounting Manager Betty Pamplin received the award
on behalf of the Finance Department.
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meetings. (RB)
• Regular Meeting — September 27, 2016
5b. Receive the August 2016 Financial Report. (KN)
5d. Consider and act upon approving the purchase of two pick-up trucks for the
Fire Department, from Sam Pack's Five Star Ford, through the State of Texas
Cooperative Purchasing Program. (SB)
5e. Consider and act upon authorizing the Town Manager to execute Amendment
Ten to the Interlocal Agreement between Collin County and the Town of
Prosper, extending the agreement through FY 2016-2017, relating to Animal
Sheltering Services. (JW)
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5f. Consider and act upon authorizing the Town Manager to execute Amendment
Ten to the Interlocal Agreement between Collin County and the Town of
Prosper, extending the agreement through FY 2016-2017, relating to Animal
Control Services. (JW)
5g. Consider and act upon authorizing the Town Manager to execute an Interlocal
Agreement for Geographic Information System (GIS) Services between the
Town of Prosper and the City of Frisco. (JW)
5h. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town's Zoning
Ordinance, regarding action taken by the Planning & Zoning Commission on
any Site Plan or Preliminary Site Plan. (AG)
Councilmember Davis removed Item 5c from the Consent Agenda.
Councilmember Dugger made a motion and Councilmember Miller seconded the motion to
approve all remaining items on the Consent Agenda. The motion was approved by a vote of
7-0.
5c. Consider and act upon approving the purchase of an accident reconstruction
laser system and related equipment for the Police Department from FARO
Technologies Inc., a sole source provider. (DK)
Police Chief Kowalski presented this item before the Town Council. He introduced Clay
Lawson from FARO Technologies, who responded to questions from the Council regarding
the capabilities of the equipment, the savings in staff time, training requirements for staff, and
annual maintenance costs.
After discussion, Councilmember Davis made a motion and Councilmember Miller seconded
the motion to approve Item 5c. The motion was approved by a vote of 7-0.
6. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
Patty Felan, 1720 Gentle Way, Prosper, spoke to encourage the Council to participate in this
year's Clothe A Child event, which will take place October 15, October 22, and October 29.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items listed
as public hearings will be recognized by the Mayor. Those wishing to speak on a non-
public hearing related item will be recognized on a case -by -case basis, at the
discretion of the Mayor and Town Council.
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PUBLIC HEARINGS:
7. Conduct a Public Hearing and consider and act upon a request for a variance to
Section 1.09 of the Sign Ordinance for an alternative detached sign, located at 101 E.
Broadway Street, on the northeast corner of Broadway Street and Coleman Street.
(V16-0003). (JW)
Development Services Director John Webb presented this item before the Town Council.
Businesses that seek to install a detached advertising sign are required to follow the
regulations for a monument sign. The applicant is seeking a variance regarding the
requirements for Monument Signs to permit an alternative detached sign that is more
compatible with the existing historic structure that will serve as the location for the business.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
Lynn Gross, the business owner and applicant, responded to questions from the Town
Council regarding the material for the sign. Ms. Gross responded that the sign designer
preferred plastic due to its durability, but she will inquire about other materials that have a
look similar to wood, but still have the same durability.
After discussion, Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Dugger
seconded the motion to approve a request for a variance to Section 1.09 of the Sign
Ordinance for an alternative detached sign, located at 101 E. Broadway Street, on the
northeast corner of Broadway Street and Coleman Street. (V16-0003).
8. Conduct a Public Hearing and consider and act upon a request to rezone 1.7± acres
from Office (0) and Retail (R) to Planned Development -Retail (PD-R), located on the
west side of Hays Road, 2,600± feet north of First Street. (Z16-0020). (JW)
Development Services Director John Webb presented this item before the Town Council.
The Zoning Ordinance permits a Child Day Care in all zoning districts except Industrial upon
approval of a Specific Use Permit (SUP) by Town Council. A development under a SUP is
required to meet all standards of the Town's Zoning Ordinance. The applicant is requesting
to deviate from the Zoning Ordinance's outdoor play space requirement, as outlined below;
therefore, approval of a Planned Development (PD) is required to deviate from the minimum
development standards. The proposed PD would allow for development of a specific day
care building, which will be a 1-story building, totaling 11,120 square feet and will be
constructed in a single phase. The facility will accommodate 216 children.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
The Town Council had additional questions about the fence design and the directional layout
of the building on the site. Since the applicant was not present to respond to the Council's
questions, Mr. Webb recommended the item be tabled to give staff time to gather additional
information.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Dugger seconded the
motion to table Item 8 to the October 25, 2016, Town Council meeting. The motion was
approved by a vote of 6-1, with Councilmember Davis casting the opposing vote.
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DEPARTMENT ITEMS:
Discussion on Town Hall/Multi-Purpose Facility. (HW)
Hulon Webb, Executive Director of Development and Community Services, presented this
item before the Town Council. The Town Hall Design Team has finalized its
recommendations for the wood trim color, lobby flooring. The exterior renderings of the
building have been updated with a more accurate depiction of the brick color that has been
chosen. The Council agreed to a Special Meeting on November 29 to approve the
Guaranteed Maximum Price for the project.
Town Secretary/PIO Robyn Battle presented options to the Council for a proposed Town
Seal. The Council approved Proof #5 by consensus. A resolution will be brought forward at
the October 25, 2016, Town Council meeting for the Town Council to consider adopting an
official Town Seal.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
10a. Section 551.087 — To discuss and consider economic development incentives.
10b. Section 551.072 —To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
The Town Council recessed into Executive Session at 7:12 p.m.
Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
The Town Council reconvened the Regular Session at 7:30 p.m. No action was taken as a
result of Executive Session.
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
i Daycare Proximity Map. (JW)
Development Services Director John Webb presented maps depicting the location of
daycare facilities that could be affected by the Town's recently -adopted alcohol variance
process. Town staff recommended the Council consider changing the zoning ordinance
to change the requirement that daycares be categorized at schools.
Holiday Meeting Schedule. (RB)
Town Secretary/PIO Robyn Battle presented the holiday meeting schedule to the Town
Council. In the past, the Town Council has canceled the second meeting in November
and December due to the Thanksgiving and Christmas holidays. The Council agreed to
cancel both meetings.
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• Old Town Assessment.
John Webb informed the Council that he would inquire about setting up meetings in the
next few weeks to get Council feedback on the Old Town Assessment that Town staff is
conducting.
13. Adjourn.
The meeting was adjourned at 7:52 p.m. on Tuesday, October 11, 2016.
These minutes approved on the 25th day of October, 2016.
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S Ray Smith, Mayor
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