08.10.2010 Town Council MinutesCall to Order / Roll Call.
MINUTES
Regular Meeting of the Prosper Town Council
Town of Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, August 10, 2010 at 6:00 p.m.
The meeting was called to order at 6:00 p.m.
Roll call was taken by Mavor Smith.
Council present included: Mayor Ray Smith, Mayor Pro -Tem Kenneth Dugger, Deputy Mayor Pro -Tem Meigs
Miller, Dave Benefield, David Vestal, Danny Wilson, and Jason Dixon.
Staff present included: Mike Land, Town Manager, Hulon Webb, Director of Development Services, Chris
Copple, Senior Planner, Matthew Garrett, Finance Director, Ronnie Tucker, Fire Chief, and Matthew Denton,
Town Secretary.
2. Invocation and Pledge of Allegiance.
The Invocation was given by Reverend Michael Gilton, St. Paul's Episcopal Church of Prosper.
Mayor Smith led the Pledge of Allegiance.
3. Announcements of dates and times of upcoming community events.
Mike Land, Town Manager, announced National Night out on October 6, 2010 and Community Worship on
August 22, 2010 at 6:00 p.m. at Prosper High School.
Mike Land also announced The Boyer Park ribbon cutting with be August 20, 2010 at 9 a.m.
CONSENT AGENDA
4. Consent Agenda
MINUTES
a. Consider and act upon minutes from the following Council meetings. (MD)
• July 27, 2010 — Town Council Meeting
• August 2, 2010 — Town Council Work Session
ORDINANCES, RESOLUTIONS, AND AGREEMENTS
b. Consider and act upon an ordinance rezoning 1.3± acres, located on the west side of Hays Road,
400± feet south of High Point Drive, from Office (0) to Retail (R). (Z10-0005). (CC)
d. Consider an act on entering into an interlocal purchasing agreement with the City of Bedford and
forty-eight other members to secure the benefits of cooperative purchasing of goods, products
and/or services. (MG)
Page 1 of 3
FINANCIALS
e. Consider and act upon the Town's quarterly investment report for the quarter ending June 30,
2010. (MG)
Councilmember Dixon requested item 4c be removed from the consent agenda.
Motioned by Mayor Pro -Tem Dugger, seconded by Deputy Mayor Pro -Tem Miller to approve consent agenda
items a, b, d, and e.
Motion approved 7-0.
C. Consider and act upon 1) awarding the bid for Prosper Road Improvement Project 2010 Frontier
Parkway, Talon Drive to North Dallas Toll Road in the amount of $351,400.00 to Quality
Excavation, LTD, 2) enter into a contract agreement with Quality Excavation, LTD, regarding the
construction services for Prosper Road Improvement Project 2010 Frontier Parkway, Talon Drive
to North Dallas Toll Road and 3) approve a resolution authorizing the Town Manager to execute
the same. (FJ)
Motioned by Councilmember Dixon, seconded by Councilmember Vestal to approve item 4c.
Motion approved 7-0.
CITIZEN'S COMMENTS
5. Other Comments by the Public.
There were no comments by the public.
REGULAR AGENDA
DEPARTMENT ITEMS
6. Submission and discussion of the FY 2010-2011 Budget and Budget Message by the Town
Manager. (ML)
Mike Land, Town Manager, submitted the FY2010-2011 Budget and Budget Message to the council.
7. Consider and act upon a schedule for public hearings on the FY 2010-2011 Budget. (ML)
Mike Land, Town Manager, gave council background information on this item.
Motioned by Deputy Mayor Pro -Tem Miller, seconded by Councilmember Vestal to schedule one public
hearing on the FY 2010-2011 Budget on August 24, 2010 at 6:00 p.m. during the regularly scheduled Town
Council meeting.
Motion approved 7-0.
8. Consider and act upon a proposed 2010 property tax rate. (ML)
Mike Land, Town Manager, gave council background information on this item.
Motioned by Mayor Pro -Tem Dugger, seconded by Deputy Mayor Pro -Tem Miller to propose a 2010 tax rate of
$0.52 per $100 valuation, which is 0.6995 cents lower than the effective rate and 1.6003 cents lower than the
rollback rate.
Motion approved 7-0.
Page 2 of 3
9. Consider and act upon a schedule for public hearings on the proposed 2010 tax rate. (ML)
Mike Land, Town Manager, gave council background information on this item.
Motioned by Councilmember Vestal, seconded by Mayor Pro -Tem Dugger to schedule one public hearing
regarding the tax rate for August 24, 2010 during the regularly scheduled Town Council meeting.
Motion approved 7-0.
10. Consider and act upon a bad debt write off policy for EMS billing. (RT)
Ronnie Tucker, Fire Chief, gave council background information on this item.
Rob Ervin, Southwest General, answered questions for council.
Motioned by Councilmember Dixon to direct mike land review and evaluate the current contract and current
contract with Southwest General as it relates to unpaid services during the first 12 months and after 12 months.
The motion was withdrawn by Councilmember Dixon.
Motioned by Mayor Pro -Tem Dugger, seconded by Councilmember Vestal to table item 10.
Motion approved 7-0.
11. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting.
Councilmember Dixon requested an item regarding Section 8 housing be on a future council agenda.
12. Adjourn.
Motioned by Mayor Pro -Tem Dugger, seconded by Councilmember Wilson to adjourn.
Motion approved 7-0.
Mayor Smith adjourned the meeting at 6:33 p.m.
Attest:
Matthew D. Denton, TRMC
Town Secretary
Page 3 of 3
Ray Smith, Mayor