06.29.2016 Town Council Minutes Special1.
2.
MINUTES
Special Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Wednesday, June 29, 2016
Call to Order/Roll Call.
The meeting was called to order at 5:45 p.m..
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro -Tern Jason Dixon
Councilmember Michael Korbuly
Councilmember Kenneth Dugger
Councilmember Meigs Miller
Councilmember Mike Davis
Council Members Absent:
Mayor Pro -Tern Curry Vogelsang, Jr,
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Leslie Scott, Library Director
Frank Jaromin, Public Works Director
Betty Pamplin, Accounting Manager
Leigh Johnson, IT Director
Doug Kowalski, Chief of Police
Gary McHone, Assistant Police Chief
Ronnie Tucker, Fire Chief
Stuart Blasingame, Assistant Fire Chief
The Town Council will discuss the proposed FY 2016-2017 budget.
Town Manager Harlan Jefferson discussed the budget process, timeline, and the purpose
for tonight's work session, which is to identify Council's priorities prior to drafting the
proposed FY 2016-2017 budget. He reviewed preliminary projections for the General
Fund and the Water/Sewer Fund, provided an overview of the FY 2016-2017
Supplemental Requests, and explained the Request for Proposal timeline for Solid
Waste/Recycling Services for the Town.
Town staff presented information and gained feedback from the Town Council on the
following budget -related initiatives:
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L Property Values and Discussion (BP)
Accounting Manager Betty Pamplin discussed the FY 2012-2016 property values
and the percentage of change each year. The newly -enacted Homestead
Exemption has resulted in a revenue decrease that was more than expected due
to additional homes added to the tax roll, and increased values.
ii. CIP (HW)
Hulon Webb, Executive Director of Development and Community Services,
reviewed the proposed Capital Improvement Program. The Council provided
direction on several proposed street projects, such as clarifying the scope of the
Pasewark project, moving the Median Lighting — Coit Road (US 380-First) project
up to FY 2016-2017, and including the intersection of Coleman and Broadway to
the scope of the existing CIP project.
The Town Council discussed the Downtown Enhancements project. Council
requested construction cost options for the project and would like the
improvements to Broadway Street to coincide with the new Town Hall/Multi-
Purpose Facility, and that the intersection of Coleman and Broadway be included
in the scope of the project.
a. Public Safety Facility
Council directed staff to submit a Supplemental Package for FY 2016-2017
to complete a needs assessment and master plan for the future Public
Safety Facility.
iii. Expanding Coit/Prosper Trail Intersection (HW)
Staff was directed to move forward with the Prosper Trail (Kroger -Colt) project in
FY 2016-2017, including the intersection of Coit Road at Prosper Trail, and add
the First Street (DNT-Coleman) project to the list for future county funds. The list
for county funds is as follows:
1. Southbound DNT Frontage Road
2. Frontier Parkway (DNT-Preston)
3. Prosper Trail (Kroger-Coit)
4. First Street (DNT-Coleman)
iv. Dynamic Speed Limit Signs (HW)
Staff was directed to purchase two dynamic speed limit signs to be placed on Coit
Road, one northbound and one southbound.
V. Green Ribbon Funding for US HWY 380 (HW)
The Town Council agreed to pursue Green Ribbon Funding for Preston Road
landscaping along US 380 from Lovers Lane to Custer Road, including the first
median on SH 289 north of the US 380 overpass. No additional Town funding will
be allocated for turf, turf irrigation, change -out of pavers, or street lighting. Council
gave direction to include the areas northwest and northeast of the bridge in the
landscaping. Town staff will submit a Supplemental Package for FY 2016-2017
for design services for a Gateway Entry feature on SH 289 north of the US 380
overpass, and approach the Cities of Frisco and McKinney for cost -sharing
opportunities for maintenance along this section of US 380.
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vi. Court of Record (HJ)
After discussion, the Town Council decided the Municipal Court will not pursue
becoming a court of record at this time.
vii. Mosquito Abatement Program (JW)
The Town Council was presented with options for mosquito abatement including
testing, the use of larvicide, and spraying. At this time, staff is directed to continue
testing and use larvicide for stagnant water in problem areas. If the mosquito
problem worsens, the Town has the option to begin aerial spraying.
viii. IT Savings / Technology Additions (LJ)
a. Free WiFi at Frontier Park
Staff was directed to propose this project as part of the FY 2016-2017 budget.
b. Upgrade Cameras at Frontier Park
Staff was directed to propose this project as part of the FY 2016-2017 budget.
c. Drone Program
Staff was directed to propose this project as part of the FY 2016-2017 budget.
d. Town -wide App
Council requested an analysis of this program's return on investment before
giving direction to continue.
ix. Grant Writing (RT)
Council gave direction for Fire Chief Ronnie Tucker to propose a joint Emergency
Management Coordinator/Grant Writer as part of the FY 2016-2017 budget.
X. Zucker Report (HJ)
Town Manager Harlan Jefferson provided a summary of the Development Services
customer service survey which was recently completed. Town staff is taking
initiatives to address some of the issues identified in the report.
Hulon Webb spoke briefly about the proposed Tree Farm. A Supplemental Package has
been submitted as part of the FY 2016-2017 budget for additional parks personnel and
infrastructure to cover start-up costs. The establishment of the Tree Farm will help the
Town meet the requirements of the Tree City USA program.
3. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
3a. Section 551.087 — To discuss and consider economic development
incentives.
3b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
The Executive Session was not held.
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4.
5.
Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
Adjourn.
The meeting was adjourned at 8:30 p.m. on Wednesday, June 29, 2016.
These minutes approved on the 12th day of July, 2016.
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APPROVED:
Ray Smi'tl Mayor
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