01.27.2016 Town Council Minutes SpecialTOWN OF
SPER
Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 9:00 a.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Meigs Miller
Deputy Mayor Pro-Tem Curry Vogelsang, Jr.
Councilmember Kenneth Dugger
Councilmember Michael Korbuly
Councilmember Mike Davis
Councilmember Jason Dixon (arrived at 12:00 p.m.)
MINUTES
Special Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Wednesday, January 27, 2016
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary
Carol Myers, Executive Assistant/Deputy Town Secretary
Robert Winningham, Prosper Economic Development Corporation Executive Director
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Frank Jaromin, Public Works Director
Leslie Scott, Library Director
Baby Raley, Human Resources Director
Doug Kowalski, Police Chief
Gary McHone, Assistant Police Chief
Ronnie Tucker, Fire Chief
Stuart Blasingame, Assistant Fire Chief
Facilitator:
Rob Franke
2. The Town Council will hold a strategic planning work session to discuss
successes and accomplishments since the last planning work session and to
prioritize future strategic goals.
Introduction
o Call to Order
o Opening comments by Mayor and Town Manager
o Introduce Rob Franke, facilitator
o Review agenda and deliverables
o Establish session ground rules and review logistics
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Identify Objectives for 2016
o Priority Discussion Items Identified by Staff:
Urgent and Important
o Fund Balance Policy (HJ) — Goal 8: Ensure Fiscal Stewardship
Council provided direction to reduce the total fund balance reserve to
25%, and to use the funds in excess of the reserve to fund non -recurring
or capital expenses.
o CIP Impact on Rates (HJ) — Goal 8: Ensure Fiscal Stewardship
Council provided direction for staff to do a utility rate study no later than
the summer of 2016 so that data will be available for the budget planning
process.
o Franchise Agreements (HJ) — Goal 8: Ensure Fiscal Stewardship
Council provided direction to increase Coserv's fee to 5%, and to hire
MuniServices to audit all of the Town's franchise agreements and fees to
identify any other utility services providers who are not paying franchise
fees.
Important to Begin or Continue
o Emergicon Fire/Hazmat Billing Service (RT) — Goal 8: Ensure Fiscal
Stewardship
Council provided direction for staff to bring this item forward for
consideration at a future meeting.
o PISD Growth Projections (JW) — Goal 2: Ensure Quality
Development
Council provided direction for staff to continue with plans to perform a lot
size inventory. The Town should continue to build and maintain positive
relationships with the school district to facilitate better information sharing
and planning.
As Time and/or Resources Allow
o Tree Program and Tree Farm (HW) — Goal 7: Maintain Community
Character
The Council is in favor of the Tree Farm project, and would like to
reinstate the Tree City USA program.
o Dynamic Speed Limit Signs/Flashing Crosswalk Signs (HW) — Goal
3: Safety and Security
Council provided direction for staff to develop a policy for determining the
need for both types of signs. Town staff will collect data on key roadways
to help determine the criteria to be used.
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o Way Finding Signs (JW) — Goal 7: Maintain Community Character
The Council will determine whether to implement the use of wayfinding
signs once the legal implications have been determined by the Town
Attorney, and staff has recommended any necessary changes to the
Town's sign ordinance.
• Town Council, Town Manager, and Facilitator Discussion
o Brief wrap-up of morning session
o Summary of Council Interviews
o Open discussion on challenges, opportunities, and other issues.
3. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
3a. Section 551.087 — To discuss and consider economic development
incentives.
3b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
4. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Executive Session was not held.
5. Adjourn.
The meeting was adjourned at 4:50 p.m. on Wednesday, January 27, 2016.
These minutes approved on the 9th day of February, 2016.
APPROVED:
Ray Srrmit, Mayor
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