11.02.2022 CEC MinutesISPER
OWN OF
Prosper is a place where everyone matters.
Call to Order/Roll Call
Minutes
Community Engagement Committee
Prosper Town Hall — Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, November 2, 2022
This meeting was called to order at 6:03 p.m.
Committee Members Present:
Christine Strobush, Chair
Brent Kirby, Vice -Chair
Kristin Meier
Chris Wardlaw
Gretchen Darby
Kari Willis
Britt Beene
Josh Carson
Grant Mendelian
Trovette Tottress (arrived at 6:28 p.m.)
Committee Members Absent:
Maona Ngwira
Councilmembers Present:
Councilmember Jeff Hodges
Councilmember Marcus Ray
Councilmembers Absent:
Councilmember Amy Bartley
Staff Members Present:
Robyn Battle, Executive Director of Community Services
2. Approve Minutes from October 12, 2022 (CS) [Decide]
Kristin Meier made a motion and Chris Wardlaw seconded the motion to
approve the minutes from October 12, 2022. The motion was approved
unanimously.
3. CEC Orientation for New Members (CS) [Discuss]
Christine Strobush reviewed the CEC Ambassador presentation from the May 5,
2021 CEC Meeting to provide an overview of the CEC's vision of their role as a
conduit between Town residents and the Town Council. The Committee's
Page 1 of 3
mission statement, to "Listen, Understand, Engage," summarizes the purpose
and vision for the Committee. The CEC has served as a "think tank" to find ways
to get residents more involved and to come up with creative ideas to keep
Prosper's small town feel. Members are expected to connect with the
community, help facilitate communication, serve as advocates for the community,
and correct misinformation when needed. As CEC members learn more about
the Town, they can be better advocates.
4. Subcommittee Updates:
• Survey Subcommittee (CW) [Discuss]
The Survey Subcommittee has not met yet; however, they plan to develop
a survey for two groups: the CEC members and residents. The
subcommittee will work on capturing feedback in a way that is simple and
efficient. One suggestion was to assign the top three objectives for each
event and then ask participants to rank how well each one performed. Kari
Willis joined the Survey Subcommittee.
Prosper Passport Subcommittee (BK) [Discuss]
Brent Kirby reviewed the Prosper Passport framework that was provided in
the agenda packet. The purpose of the program is to provide an incentive
for residents to visit places and participate in activities that are
quintessentially "Prosper." The Committee discussed whether the passport
would be paper or digital, and different strategies for incentivizing
participation. The Committee's consensus was to roll out the Prosper
Passport program in conjunction with the spring 2023 New Resident Mixer.
The subcommittee will continue to work on details and bring back this item
for discussion at a future meeting.
5. Feedback on Special Events (CS) [Discuss]:
• Discover Downtown Series
The Committee members agreed that it is generally too hot to hold outdoor
events during the summer. Gary P. Nunn has a strong following, but there
may be other artists who would draw a different audience.
• Celebrate Prosper/BBQ & Blues
No feedback
• New Resident Mixer
This item was covered last month
6. Review Work Plan/Activity Schedule (CS) [Discuss/Decide]
The Committee reviewed the updated work plan and activity schedule with an
emphasis on the next quarter.
7. Measuring Success (CS) [Discuss/Decide]
This item will be discussed further at the next meeting.
8. Mobile App Enhancements (CS) [Discuss]
This item will be discussed at a future meeting. No enhancements are
recommended at this time.
Page 2 of 3
9. Community Map Update (BK) [Discuss]
This item will be discussed at the next meeting.
10. CEC "Top 3" (CS) [Discuss/Decide]
• Town Hall Honor Walls Dedication Ceremony
• Veterans Day 5K and Fun Run
• Light the Night Christmas Decorating Contest
• Prosper Christmas Festival
11. Future Agenda Items (CS) [Discuss]
No new items.
12. Adjourn
The meeting was adjourned at 7:45 p.m. on Wednesday, November 2, 2022.
APPROVED:
Christine Strobush, Committee Chair
Executive Director of Community Services
Page 3 of 3