12.13.22Welcome to the December 13, 2022,
Prosper Town Council Meeting.
Call to Order/Roll Call
Invocation, Pledge of Allegiance, and Pledge to the
Texas Flag
Pledge to the Texas Flag
Honor the Texas flag;
I pledge allegiance to thee,
Texas, one state under God,
one and indivisible.
Announcements of recent and upcoming events.
Presentations
Agenda Item 1.
Receive an update from the Engineering Services
Department.(HW)
Engineering
Services
Department
Town Council Meeting
December 13, 2022
Engineering
Services
Development Construction
Inspections/ROW Stormwater Capital Projects Traffic
Provide safe and efficient public infrastructure for the
residents of Prosper through the application of best
practices in the design and construction of roadways, traffic
control, street lighting, drainage, water, and wastewater
facilities.
Hulon T. Webb,
Jr., P.E. (Director
of Engineering
Services)
Anne Pappas
(Administrative
Assistant)
Pete Anaya, P.E.
(Assist. Director
–Capital
Projects)
Angela Consol
(CIP Facilitator)
Lindy
Higginbotham,
P.E.
(Senior Engineer)
Joshua Cotton,
P.E. (Senior
Engineer)
Alexis Walker
(Graduate
Engineer)
Adam Gerster
(CIP Program
Manager)
Victor Avila
(Construction
Superintendent)
Nathan Johnson
(Construction
Superintendent)
Dante Hale
(Construction
Superintendent)
Dan Heischman,
P.E. (Assist.
Director –
Development
Projects)
Mirsa Boulos
(Engineering
Technician)
Evelyn Mendez
(Engineering
Technician)
Mike Petro
(Civil Engineer)
Vacant
(Senior Engineer)
James House
(Stormwater)
Inspections
(Third Party
Consultant)
David Stover
(Right-of-Way
and Construction
Inspector
Manager)
Terry Hicks
(ROW Inspector)
Adam Olsen
(ROW Inspector)
Josh Hangartner
(Construction
Inspector)
Lance Little
(Construction
Inspector)
Jakob Kendzie
(Construction
Inspector)
Traffic
(On-Call Third
Party Consultant)
DEVELOPMENT
•Coordinate and review all privately-funded public infrastructure projects.
Residential
Non-Residential
CONSTRUCTION
INSPECTIONS/ROW
•Inspect all privately-funded
public infrastructure
projects and provide
permit/management of all
private franchise utility
installations in the Town
ROW’s.
Dan Heischman, P.E.
(Assistant Director of
Engineering Services
–Development
Projects)
Mirsa Boulos
(Engineering
Technician)
David Stover
(Right-of-Way and
Construction
Inspector Manager)
Terry Hicks
(ROW Inspector)
Adam Olsen
(ROW Inspector)
Josh Hangartner
(Construction
Inspector)
Lance Little
(Construction
Inspector)
Jakob Kendzie
(Construction
Inspector)
STORMWATER
•Implement and
manage programs to
improve water
quality in accordance
with regulatory
requirements.
James House
(Stormwater)
Third Party
Consultant
Stormwater
Management
1.public education and outreach
2.public involvement or participation
3.detection and elimination of illicit
discharges
4.controls for storm water runoff
from construction sites
5.post-construction storm water
management in areas of new
development and redevelopment
6.pollution prevention and “good
housekeeping” measures for
municipal operations
Third Party Stormwater
Inspections Program
Monthly Report:
Pete Anaya, P.E.
(Assistant Director
of Engineering
Services –Capital
Projects)
Angela Consol
(CIP Facilitator)
Lindy
Higginbotham, P.E.
(Senior Engineer)
Joshua Cotton,
P.E.
(Senior Engineer)
Alexis Walker
(Graduate
Engineer)
Adam Gerster
(CIP Program
Manager)
Victor Avila
(Construction
Superintendent)
Nathan Johnson
(Construction
Superintendent)
Dante Hale
(Construction
Superintendent)
CAPITAL PROJECTS
•Full project management services for the
planning, design, and construction of all
Town-funded public infrastructure projects.
•Coordinate with TxDOT and other agencies
regarding facilities and projects under their
jurisdiction.
TRAFFIC
•Provide for the safe and
efficient movement of
pedestrians, vehicles, and
other road users through the
implementation of traffic
control devices such as signs,
pavement markings, traffic
signals, and other traffic
control devices.
Hulon T. Webb,
Jr. P.E., (Director
of Engineering
Services)
Third Party
Consultant
Current Focus:
DEVELOPMENT:
•Continue raising the bar on the level of customer service in development review.
CONSTRUCTION INSPECTIONS/ROW:
•Implement technology into Construction Inspections.
STORMWATER:
•Education and Enforcement of the Stormwater Management Program.
CAPITAL PROJECTS:
•Infrastructure, Infrastructure, Infrastructure!
TRAFFIC:
•Respond to the growth in, around, and through Prosper.
Progress Being Made:
Design: 3 miles of new concrete roadways
Constructed:
•Approx. 250 miles of new concrete roadways
o 5 projects currently under construction: 7 miles and $82.3M
•Approx. 225 miles of new water mains
o 3 miles Lower Pressure Plane Water Line to be bid in 2023 ($12M)
•3 elevated storage tanks, 1 pump station and 2 ground storage tanks
•$16.3M Lower Pressure Plane Pump Station under construction
•Approx. 185 miles of new wastewater mains constructed
o 4 miles Upper Doe Branch Sewer (Teel –PISD Stadium) to be bid in 2023 ($4M)
Implementation of Drainage System Utility Fee funded $6M in improvements
9 Town traffic signals and 11 TxDOT signals (+ 9 Frisco maintains on US 380)
Thank You
Consent Agenda
Agenda Item 2.
Consider and act upon the minutes of the November 22,2022,
Town Council Work Session meeting.(MLS)
Agenda Item 3.
Consider and act upon the minutes of the November 22,2022,
Town Council meeting.(MLS)
Agenda Item 4.
Consider and act upon the minutes of the December 2,2022,
Town Council Work Session meeting.(MLS)
Agenda Item 5.
Receive the Quarterly Investment Report for September 30,
2022.(CL)
Agenda Item 6.
Consider and act upon approval of various annual
maintenance,repair,and operational open purchase orders
for the Information Technology Department during FY 2023.
(LJ)
Agenda Item 7.
Consider and act upon approving the expenditure for annual
software assurance of the Town’s computer aided dispatch
and record management systems for Public Safety,from
Integrated Computer Systems,Inc.,a sole source provider.(LJ)
Agenda Item 8.
Consider and act upon approving Change Order Number 01 for
CSP 2022-48-B to Mario Sinacola &Sons Excavating,Inc.,
related to construction services for the First Street (Coit-Custer)
4 Lane project (CIP No.2014-ST)project;and authorizing the
Interim Town Manager to execute Change Order Number 01 for
same.(HW)
Section 1
($100,000) First Street (Coit Road to Greenspoint)
Section 2
($150,000) First Street (Custer Road to Founders Academy)
Agenda Item 9.
Consider and act upon authorizing the Interim Town Manager
to execute a Professional Engineering Services Agreement
between Lockwood,Andrews &Newnam,Inc.,and the Town
of Prosper,Texas,related to the design of the Preston
Road/Prosper Trail Dual Left Turns and Coit Road/US 380 Dual
Left Turns projects.(HW)
LOCATION MAP
Preston Road/Prosper Trail Dual Left Turns
Prosper Trail PrestonRoad(SH289)
LOCATION MAP
Coit Road/US 380 SB Dual Left Turns
US 380CoitRoad
Agenda Item 10.
Consider and act upon authorizing the Interim Town Manager
to execute a Professional Services Agreement between Lee
Engineering,LLC,and the Town of Prosper,Texas,related to
providing on-call traffic engineering services.(HW)
Agenda Item 11.
Consider and act upon authorizing the Interim Town Manager
to execute a Professional Services Agreement between Freese
and Nichols,Inc.,and the Town of Prosper,Texas,related to
stormwater inspections services.(HW)
Agenda Item 12.
Consider and act upon awarding RFP No.2023-04-B for stop
loss insurance for the Town’s self-insurance fund,effective
January 1,2023,and authorizing the Town Manager to
execute all documents for the same.(JE)
Agenda Item 13.
Consider and act upon an ordinance adding the Restricted
Prior Service Credit to the Town’s TMRS plan design.(JE)
Agenda Item 14.
Consider and act upon the dissolution of the Benefits
Subcommittee.(JE)
Agenda Item 15.
Consider and act upon an ordinance to rezone 0.36±acres
from Single Family-15 (SF-15)to Downtown Office (DTO),
located on the northeast corner of First Street and Parvin
Street.(Z22-0016).(DS)
Agenda Item 16.
Consider and act upon an ordinance to rezone 7.9±acres from
Office (O)to Planned Development-Office (PD-O),generally to
modify the development standards to facilitate an office/retail
development,including drive-through coffee shop as a
permitted use,located on the northwest corner of Preston
Road and Coleman Road.(Z21-0013).(DS)
Agenda Item 17.
Consider and act upon authorizing the Interim Town Manager
to execute a Development Agreement between Victory at
Frontier South LP,and the Town of Prosper,Texas,related to
the Victory at Frontier South development,located on the
northwest corner of Preston Road and Coleman Road.(DS)
Agenda Item 18.
Consider and act upon adopting an ordinance amending
certain Water and Wastewater Fees contained in Subsection
(d),“Water/wastewater connection/tap fee”of Section XIV,
“Public Works Fee Schedule,”contained in Appendix A “Fee
Schedule”,the to the Town’s Code of Ordinances.(HW)
Agenda Item 19.
Consider and act upon an ordinance amending Subsection (d)
of Section 6.06.005,“Specific conditions and cross-connection
controls,”of Article 6.06,“Irrigation Systems,”of Chapter 6,
“Health and Sanitation,”of the Town’s Code of Ordinances.
(BC)
Agenda Item 20.
Consider and act upon whether to direct staff to submit a
written notice of appeal on behalf of the Town Council to the
Development Services Department,pursuant to Chapter 4,
Section 1.5(C)(7)and 1.6(B)(7)of the Town’s Zoning
Ordinance,regarding action taken by the Planning &Zoning
Commission on any Site Plans and Preliminary Site Plans,
including Rock Creek Church and Victory at Frontier Lot 5.(DS)
Citizen Comments
The public is invited to address the Council on any topic.
However,the Council is unable to discuss or take action on any
topic not listed on this agenda.Please complete a “Public
Comment Request Form”and submit it to the Town Secretary
prior to the meeting or address the Council via
videoconference or telephone.
Regular Agenda
Pursuant to Section 551.007 of the Texas Government Code,
individuals wishing to address the Council for items listed as
public hearings will be recognized when the public hearing is
opened.For individuals wishing to speak on a non-public
hearing item,they may either address the Council during the
Citizen Comments portion of the meeting or when the item is
considered by the Town Council.
Agenda Item 21.
Consider and act upon the 2023 Prosper Town Council regular
meeting schedule.(MLS)
Agenda Item 22.
Consider and act upon an ordinance amending Ordinance No.
2021-55 (FY 2021-2022 Annual Budget).(CL)
FY 2021-2022 Budget Amendment
•Reviewed and unanimously approved by the Finance Committee
•General Fund –Transfer Out
•Special Purpose District Adjustments –Maintain less than $25,000 cash
balance
•TIRZ #1 & #2 –Revenue estimates exceeded
•Stormwater Drainage Fund –Old town drainage projects
•Impact Fee Funds -timing
o Wastewater Impact Fund
o West Thoroughfare Impact Fund
•Health Fund –Significant claims
Agenda Item 23.
Consider and act upon an ordinance amending Ordinance No.
2022-54 (FY 2022-2023 Annual Budget).(CL)
FY 2022-2023 Budget Amendment
•Reviewed and unanimously approved by the Finance Committee
•Budget Oversights
o Detective (FTE authorized, not budgeted)
o Engineering Technician (FTE authorized, not budgeted)
o Water & Sewer Administration
o Special Revenue Fund –Fire Donation Expense
FY2022-2023 Budget Amendment (Continued)
•3rd Party Contract Labor Support
o Finance –Year-end Audit/ERP Implementation
o Parks –Landscape Review
o Fire –Fire Inspections
•FLOCK Safety Systems
•Dash and Body Cam Equipment and Software
•One-time $800 lump sum payment to Employees
•One-time $1,000,000 Capital Dedicated contribution
Agenda Item 24.
Consider and act upon awarding CSP 2022-53-A to Tyler
Technologies,Inc.for an Enterprise Resource Planning (ERP)
System Solution for the Town of Prosper;and authorize the
Town Manager to execute documents for same.(LJ)
Agenda Item 25.
Consider and act upon authorizing the Interim Town Manager
to execute a Professional Services Agreement (PSA)between
Sciens,LLC and the Town of Prosper,Texas,related to the
implementation and deployment of the Enterprise Resource
Planning (ERP)System Solution.(LJ)
Agenda Item 26.
Consider an act upon approval of a contract with Motorola
Solutions,Inc.for an in-car and body-worn camera and
evidence management platform.(LJ/DK)
Agenda Item 27.
Consider and act upon authorizing the Interim Town Manager
to execute a Professional Services Agreement between Halff
and Associates and the Town of Prosper,Texas,related to 3rd
party landscape review services.(DB)
•Serve as a stop-gap to support Parks Planning staff
•“As needed”basis
•Maintain customer service levels and meet performance
standards set by Town.
•Not to exceed $7,000 /mo.–billed hourly
•Tasks include attending DRC meetings,landscape plan review,
civil engineering plan review,and landscape inspection.
•Will continue to evaluate demand and determine appropriate
staff levels /options.
Possibly direct Town Staff to schedule topic(s)
for discussion at a future meeting.
Executive Session
Section 551.087 –To discuss and consider economic development incentives and all
matters incident and related thereto.
Section 551.072 –To discuss and consider purchase,exchange,lease or value of real
property for municipal purposes and all matters incident and related thereto.
Section 551.074 –To discuss and consider personnel matters,including Town Manager
search and selection process,and all matters incident and related thereto.
The Town Council Meeting will resume after the
Executive Session.
Reconvene into Regular Session and take any
action necessary as a result of the Closed Session.
Adjourn