11.08.2022 Town Council MinutesITOSPER
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Prosper is a place where everyone matters.
Call to Order/ Roll Call.
The meeting was called to order at 6:15 p.m.
Council Members Present:
Mayor David F. Bristol
Mayor Pro-Tem Jeff Hodges
Deputy Mayor Pro-Tem Craig Andres
Councilmember Marcus E. Ray
Councilmember Amy Bartley
Councilmember Chris Kern
Councilmember Charles Cotten
MINUTES
Prosper Town Council Meeting
Council Chambers
Prosper Town Hall
250 W. First Street, Prosper, Texas
Tuesday, November 8, 2022
Staff Members Present:
Ron K. Patterson, Interim Town Manager
Terry Welch, Town Attorney
Michelle Lewis Sirianni, Town Secretary
Bob Scott, Executive Director of Administrative Services
Hulon Webb, Interim Executive Director of Development and Infrastructure Services
David Soto, Planning Manager
Dan Baker, Parks and Recreation Director
Paul Naughton, Senior Park Planner
Frank Jaromin, Public Works Director
James Edwards, Human Resources Director
Jessika Hotchkin, Help Desk Technician I
Todd Rice, Communications Manager
Brady Cudd, Building Official
Doug Kowalski, Police Chief
Scott Brewer, Assistant Police Chief
Stuart Blasingame, Fire Chief
Invocation ,_Pledge of Allegiance and Pled a to the Texas Flag.
Mike Martin with Hope Fellowship led the invocation. The Pledge of Allegiance and the Pledge
to the Texas Flag were presented and recited by Girl Scouts Troop 4679.
Announcements of recent and upcoming events.
Councilmember Kern made the following announcements:
Thank you to all who attended the Prosper Arbor Day Celebration this past Saturday and planted
two Chinquapin Oak Trees, as well as our Parks and Recreation staff who provided instruction
and guidance on proper tree planting techniques to the group.
Thank you to the 19 teams who participated in the Town's first annual Pickleball tournament this
past Saturday along with all those who came out to spectate. A fun time was had by all.
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Please join the Town for an informational public meeting on Wednesday, November 9 at 6:00
p.m. in the Council Chambers of Town Hall regarding traffic control measures on the west side of
Prosper. Town staff members from the Engineering Department and the Prosper Police
Department will provide information on short and long-term solutions to improve the traffic
conditions on the west side of Town.
On Friday, November 11, join the Town for the Honor Walls Dedication Ceremony at 10:00 a.m.
on the north side of Town Hall to honor all those who have served and continue to serve. Then
on Saturday, November 12 at Frontier Park, participate in Prosper's first annual Veterans Day 5K
and Fun Run. Festivities begin at 8:00 a.m. Proceeds from the event to benefit the future Veteran's
Memorial.
Reminder that Town Hall Offices will be closed on Thursday, November 24 and Friday, November
25 for the Thanksgiving Holiday. Due to the holiday, residents whose trash service falls on
Thursday or Friday will be delayed by one day. The special bulk drop off location at Public Works
will also be closed on Saturday, November 26.
Prosper residents and businesses are invited to dress up their locations for the annual Light the
Night decorating contest sponsored by CoServ. Contest winners in several categories will receive
a yard sign, gift card, and social media recognition. The online entry form will be coming soon.
Deadline to enter is Sunday, December 11.
The Prosper annual Christmas Festival will take place on Saturday, December 3 at Prosper Town
Hall. Come experience the magic of Santa Claus in his Workshop, the Kids Christmas Shoppe,
dazzling exhibits, Kids Fun Zone, Community Stage performances, carriage rides, live
demonstrations, and food truck vendors. Also, don't miss out on the Prosper Rotary Club
Christmas Parade at 2:30 p.m., and the Tree Lighting at 7:00 p.m. followed by fireworks. The
festival is free of charge. For more information visit ProsperChristmas.org.
Presentations.
Proclamation recognizing November 18, 2022, as National Injury Prevention
Day. (MLS)
Mayor Bristol read and presented a Proclamation to members of Safe Kids North
Texas and Center for Children's Health led by Cook Children's.
2. Receive an update from the Public Works Department. (FJ)
Mr. Jaromin provided an update that included organizational structures for the water,
wastewater, and streets departments, achievements and accomplishments within the
past year, current challenges, and what is being planned for the upcoming year.
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non -controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda by the request of Council Members or staff.
3. Consider and act upon the minutes of the October 25, 2022, Town Council
meeting. (MILS)
4. Consider and act upon the minutes of the October 27, 2022, Town Council
Work Session meeting. (MLS)
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5. Consider and act upon authorizing the Interim Town Manager to execute a
Park Dedication and Park Maintenance Agreement between Hunt Wandering
Creek Land, LLC, and the Town of Prosper, Texas, related to the dedication of
public park property within the Wandering Creek development. (HW/DB)
6. Consider and act upon Ordinance 2022-71 establishing a no parking zone on
Ridgewood Drive from Hays Road to Crown Colony Drive. (HW)
7. Consider and act upon approval of a Services Agreement between Strategies
360 Texas, LLC, The Town of Prosper, and the Prosper Economic Development
Corporation for government relations and strategic advocacy services and
authorize the Interim Town Manager to execute the same. (RIB)Deputy Mayor Pro -
Tern Andres requested to pull item #10.
Councilmember Cotten made a motion to approve consent agenda items 3 through 7.
Deputy Mayor Pro-Tem Andres seconded that motion, and the motion was
unanimously approved.
CITIZEN COMMENTS
No comments were made.
Items for Individual Consideration:
8. Consider and act upon awarding RFP No. 2022-58-A for Medical Administrative
Services Only effective January 1, 2023 and authorizing the Interim Town
Manager to execute all documents for the same. (JE)
Mayor Bristol left the dais.
Mayor Pro-Tem Hodges opened agenda items 8 through 11
Mr. Edwards introduced Lance Pendley with McGriff Insurance Services. Mr. Pendley
presented a review of the RFP process done for the Town's Insurance benefits, which
included the goals and objectives, the two finalists, plan design options and
recommendations for medical, dental, pharmacy benefits, and the voluntary products.
Jason Dixon, 1050 High Willow Drive, representing Trinity Captive, a finalist in the RFP
process presented information to the Town Council on why Trinity Captive is a better
fit for the Town. He encouraged the Town Council to compare the costs and overall
benefits to the employees, and the total max liability.
The Town Council discussed plan designs, overall costs to the Town, the timeframe
for open enrollment.
Councilmember Cotten made a motion to table awarding RFP No. 2022-58-A for
Medical Administrative Services Only effective January 1, 2023 and authorizing the
Interim Town Manager to execute all documents for the same, to November 22 to have
the consultant address with the Benefits Subcommittee the items presented by Mr.
Dixon. Seconded by Councilmember Kern. Tie vote of 2-2-2. Councilmember Ray and
Deputy Mayor Pro-Tem Andres abstained citing concerns of the timeframe placed on
Human Resources.
The Town Council further discussed the timeframe, recommendations by the
consultant, and information presented by Mr. Dixon.
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Councilmember Cotten subsequently made a motion to table awarding RFP No. 2022-
58-A for Medical Administrative Services Only effective January 1, 2023 and
authorizing the Interim Town Manager to execute all documents for the same to
November 22, to have the consultant and staff to address the questions raised by the
presentation by Mr. Dixon with the Subcommittee. Councilmember Kern seconded that
motion. Tie vote of 2-2-2. Councilmember Ray and Mayor Pro -Tern Andres abstained.
Councilmember Ray made a motion to defer to the Benefits Subcommittee to approve
Deputy Mayor Pro -Tern Andres asked for clarification of the motion. Councilmember
Ray asked for the Councilmembers on the subcommittee for their recommendation.
Mayor Pro-Tem Hodges stated he is on the subcommittee and recommends going
with the consultant's recommendation of UMR.
Councilmember Cotten stated he is on the subcommittee and recommends the
Council defer.
Councilmember Bartley stated based on the employee feedback and the overall cost
to the Town to go with the consultant's recommendation of UMR. She expressed
concerns of delaying due to open enrollment for the staff.
Deputy Mayor Pro-Tem Andres seconded the motion with concerns expressed
regarding the timeline.
Councilmember Ray re -stated a motion to approve awarding RFP No. 2022-58-A for
Medical Administrative Services to Only to UMR effective January 1, 2023 and
authorizing the Interim Town Manager to execute all documents for the same. Deputy
Mayor Pro -Tern Andres seconded that motion. Motion carried with a 4-2 vote.
Councilmembers Cotten and Kern voting in opposition.
Mayor Bristol returned to the dais.
9. Consider and act upon awarding RFP No. 2022-59-A for fully insured dental
benefits insurance effective January 1, 2023 and authorizing the Interim Town
Manager to execute all documents for the same. (JE)
Mayor Pro-Tem Hodges made a motion to approve awarding RFP No. 2022-59-A for
fully insured dental benefits insurance effective January 1, 2023 and authorizing the
Interim Town Manager to execute all documents for the same. Councilmember Cotten
seconded that motion, and the motion was unanimously approved.
10. Consider and act upon awarding RFP No. 2022-61-A for pharmacy benefits
management services effective January 1, 2023 and authorizing the Interim
Town Manager to execute all documents for the same. (JE)
Councilmember Cotten made a motion to approve awarding RFP No. 2022-61-A for
pharmacy benefits management services effective January 1, 2023 and authorizing
the Interim Town Manager to execute all documents for the same. Mayor Pro-Tem
seconded that motion, and the motion was unanimously approved.
11. Consider and act upon awarding RFP
with cancer, group accident and group
January 1, 2023, and authorizing the
documents for the same. (JE)
No. 2022-60-A for group critical illness
hospital indemnity insurance effective
Interim Town Manager to execute all
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Councilmember Cotten made a motion to approve awarding RFP No. 2022-60-A for
group critical illness with cancer, group accident and group hospital indemnity
insurance effective January 1, 2023, and authorizing the Interim Town Manager to
execute all documents for the same. Councilmember Ray seconded that motion, and
the motion was unanimously approved.
12. Conduct a public hearing and consider and act upon Ordinance 2022-72
amending the Thoroughfare Plan to realign segments of Teel Parkway, McKinley
Street, Gorgeous Road, Coleman Street, and the DNT Collector, amend the cross
section for First Street between Coleman Street and Craig Road, rename
Fishtrap Road west of Legacy Drive to First Street, and add a collector road from
the DNT Collector to Frontier Park. (CA22-0002). (HW)
Mr. Webb presented the proposed changes to the Thoroughfare Plan. The Planning
and Zoning Commission recommended approval at their October 18 meeting. Staff
recommends approval of the proposed changes.
The Town Council discussed if the property owners were notified, and updating the
map when zoning is approved versus waiting.
Mayor Bristol opened the public hearing
Matt Moore, 301 S. Coleman with ClayMoore Engineering, asked the Town Council to
reconsider the road from DNT collector to Frontier Park and let the traffic pattern(s)
work themselves out as development occurs.
Mayor Bristol closed the public hearing.
Councilmember Cotten expressed concerns of the road connecting to Frontier Park
and the need to have it on the Thoroughfare Plan.
Councilmember Cotten made a motion to approve Ordinance 2022-72 amending the
Thoroughfare Plan to realign segments of Teel Parkway, McKinley Street, Gorgeous
Road, Coleman Street, and the DNT Collector, amend the cross section for First Street
between Coleman Street and Craig Road, rename Fishtrap Road west of Legacy Drive
to First Street, and add a collector road from the DNT Collector to Frontier Park.
Councilmember Bartley seconded that motion. The motion carried with a 6-1 vote.
Mayor Pro-Tem Hodges voting in opposition.
13. Consider and act upon authorizing the Interim Town Manager to execute a
Standard Form of Agreement between the Town and Dean Electric, Inc., dba
Dean Electric, related to Construction Manager -At -Risk services for Raymond
Community Park Phase 1 Project; and an Addendum to the Standard Form of
Agreement between the Town and the Construction Manager -At -Risk. (PN)
Mayor left the dais.
Mr. Naughton presented the criteria evaluated by the committee for this item along
with a timeline of the project. Staff recommends approval.
The Town Council expressed concerns of the matrix and scoring criteria, and the
process of re -negotiating the bid or rejecting bids.
Councilmember Ray made a recommendation to enter negotiations with Dean
Construction with the ability to go back and negotiate a price, and if should not
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succeed, the Town Council would follow the procurement process in going to the next
bidder.
Motion dies due to lack of second
Councilmember Cotten made a motion to postpone for two weeks to negotiate with
Dean Construction and including option of rejecting all bids if an agreement cannot be
reached. Deputy Mayor Pro -Tern Andres seconded that motion. Motion carries with a
6-0 vote.
Mayor Bristol returned to the dais
14. Consider and act upon adopting Ordinance 2022-73 amending fees in the
Town's Code of Ordinances, specifically Sections 113.2 and 113.3 of the
International Fire Code, contained in Section 5.03.002 "Amendments" of Article
5.03, "Fire Code", of Chapter 3, "Fire Prevention and Protection," and amending
various fees contained in Appendix A, "Fee Schedule," relating to Construction
Permits and Fees, Sign -related Fees, Development Fees, Miscellaneous Fees,
Health and Sanitation Fees, Public Works Fees, and Backflow Prevention Plan
and Enforcement Fees; and repealing Section II, "Mechanical/Plumbing Permit
Fees," and Section III, "Electrical Permit Fees," contained in Appendix A, "Fee
Schedule." (RBS)
Mr. Scott introduced item and indicated the item was presented to the Developer's
Council with no feedback.
Mayor Pro -Tern Hodges asked regarding who is responsible for the fine if there is no
permit. Mr. Cudd responded the homeowner would be responsible for ensuring there
is a permit.
Councilmember Ray made a motion to adopt Ordinance 2022-73 amending fees in
the Town's Code of Ordinances, specifically Sections 113.2 and 113.3 of the
International Fire Code, contained in Section 5.03.002 "Amendments" of Article 5.03,
"Fire Code", of Chapter 3, "Fire Prevention and Protection," and amending various
fees contained in Appendix A, "Fee Schedule," relating to Construction Permits and
Fees, Sign -related Fees, Development Fees, Miscellaneous Fees, Health and
Sanitation Fees, Public Works Fees, and Backflow Prevention Plan and Enforcement
Fees; and repealing Section Il, "Mechanical/Plumbing Permit Fees," and Section III,
"Electrical Permit Fees," contained in Appendix A, "Fee Schedule." Deputy Mayor Pro -
Tern Andres seconded that motion, and the motion was unanimously approved.
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Councilmember Cotten requested the evaluation matrix to be brought back to a future meeting.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 — To discuss and consider economic development incentives and all
matters incident and related thereto.
Section 551.072 — To discuss and consider purchase, exchange, lease or value of real
property for municipal purposes and all matters incident and related thereto.
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Section 551.074 — To discuss and consider personnel matters, including Town Manager
search and selection process, and all matters incident and related thereto.
Section 551.089 - Deliberation of security information collected, assembled or maintained
by or for a governmental entity to prevent, detect or investigate criminal activity, pursuant
to Section 2059.055 of the Texas Government Code, and all matters incident and related
thereto.
Section 551.074 - To discuss appointments to the Board of Adjustment/Construction
Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic
Development Corporation Board, Planning & Zoning Commission, and the Community
Engagement Committee, and all matters incident and related thereto.
The Town Council recessed into Executive Session at 9:20 p.m.
Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
The Town Council reconvened into Regular Session at 10:54 p.m.
No action was taken.
Adjourn.
The meeting was adjourned at 10:54 p.m.
These minutes approved on the 22"d day of November 2022.
ATTEST:
Michelle Lewis Sirianni, Town Secretary
APPROVED:
David F. Bristol, Mayor
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