10.25.22Welcome to the October 25, 2022,
Prosper Town Council Meeting.
Call to Order/Roll Call
Invocation, Pledge of Allegiance, and Pledge to the
Texas Flag
Pledge to the Texas Flag
Honor the Texas flag;
I pledge allegiance to thee,
Texas, one state under God,
one and indivisible.
Announcements of recent and upcoming events.
Presentations
Agenda Item 1.
Proclamation recognizing the week of November 7-11,2022,
as Municipal Court week.(CO)
Consent Agenda
Agenda Item 2.
Consider and act upon the minutes of the October 11,2022,
Town Council Work Session meeting.(MLS)
Agenda Item 3.
Consider and act upon the minutes of the October 11,2022,
Town Council meeting.(MLS)
Agenda Item 4.
Consider and act upon minutes of the October 18,2022 Town
Council Special meeting.(MLS)
Agenda Item 5.
Consider and act upon approving amendments to
Administrative Regulation Chapter 13 -Fund Balance.(RBS)
•Council approved a comprehensive update to the 2017
Financial Policies at the July 26,2022,meeting leaving a total
Fund Balance policy of 25%(20%charter +5%additional)
•During the 2022-2023 budget discussions council
determined that with practices in place including level fleet
replacement fund (VERF)and a capital dedicated levy the
25%total was excessive
•This policy change implements council direction to reduce
the additional fund balance target to 1%for a total General
Fund target of 21%.
Agenda Item 6.
Consider and act upon a resolution accepting and approving
the 2022 Tax Roll.(SM)
•The Collin County Tax Assessor Collector (Collin County)bills
and collects the Town’s property tax levy.
•In accordance with the Texas Property Tax Code,Section
26.09,Collin County has requested the Town approve the
attached Tax Roll Summary for a total levy of $36,278,435.
Agenda Item 7.
Consider and act upon a resolution authorizing the Interim
Town Manager,and/or his/her designee,to apply for the
Office of the Governor,Homeland Security Grants Division,
2022 SHSP –Town of Prosper SWAT Communication Headsets
Project Grant and consider and act upon accepting the Office
of the Governor,Homeland Security Grants Division,2022
SHSP –Town of Prosper SWAT Communication Headsets
Project Grant.(DK)
Agenda Item 8.
Consider and act upon approving the purchase of a 2022 John
Deere 135G Mini Excavator from RDO Equipment Co.,through
the Sourcewell Purchasing Cooperative;and authorizing the
Interim Town Manager to execute documents for the same.
(FJ)
Agenda Item 9.
Consider and act upon approving the purchase of water
meters between Core &Main,a sole source provider,and the
Town of Prosper,Texas;and authorizing the Interim Town
Manager to execute documents for the same.(FJ)
Agenda Item 10.
Consider and act upon approving the lease agreement for an
Elgin RegenX Regenerative Air Street Sweeper from Kinloch
Equipment &Supply,Inc.,through the Sourcewell Purchasing
Cooperative;and authorizing the Interim Town Manager to
execute documents for the same.(FJ)
Agenda Item 11.
Consider and act upon renewing Bid No.2019-53-A for one
year to Wopac Construction,Inc.,as the primary vendor,and
HQS Construction,LLC,as the secondary vendor,at the unit
prices bid,to establish an annual fixed-price contract for
Miscellaneous Concrete Replacement Services;and
authorizing the Interim Town Manager to execute same.(FJ)
Agenda Item 12.
Consider and act upon the purchase of office furniture for the
new Central Fire Station and Fire Administration Building from
Wilson-Bauhaus Interiors using the ESI NCPA,AIS NCPA,
Sitmatic NCPA,Kimball Omnia,and JSI Omnia contracts;and
authorizing the Interim Town Manager to execute the
Proposal and the Terms and Conditions of Purchase for same.
(SB)
Agenda Item 13.
Consider and act upon approving the purchase of Fire Station
Emergency Station Alerting for the new Central Fire Station
and Fire Administration Building from US Digital Designs,
through the Houston-Galveston Area Council (HGAC)
Cooperative Purchasing Program;and authorizing the Interim
Town Manager to execute documents for the same.(SB)
Agenda Item 14.
Consider and act upon approving the purchase of a 2023 Ram
1500 Pickup Truck from Enterprise Fleet Management utilizing
The Interlocal Purchasing System (TIPS);and authorizing the
Interim Town Manager to execute the same.(SB)
Agenda Item 15.
Consider and act upon approving the purchase of Bunker Gear
and Wildland Gear from NAFECO INC.,utilizing the Texas Local
Government Purchasing Cooperative;and authorizing the
Interim Town Manager to execute documents for the same.
(SB)
Agenda Item 16.
Consider and act upon the purchase of twenty-one (21)TASER
7 devices from Axon Enterprise,through the Texas Local
Government Purchasing Cooperative.(BM)
Agenda Item 17.
Consider and act upon approval of a contract with The
Christmas Light Company for Christmas Display Services.(DB)
Agenda Item 18.
Consider and act upon whether to direct staff to submit a
written notice of appeal on behalf of the Town Council to the
Development Services Department,pursuant to Chapter 4,
Section 1.5(C)(7)and 1.6(B)(7)of the Town’s Zoning
Ordinance,regarding action taken by the Planning &Zoning
Commission on any Site Plans and Preliminary Site Plans,
including Windmill Hill,7 Brew,and Lighthouse Church.(DS)
Citizen Comments
The public is invited to address the Council on any topic.
However,the Council is unable to discuss or take action on any
topic not listed on this agenda.Please complete a “Public
Meeting Appearance Card”and submit it to the Town
Secretary prior to the meeting or address the Council via
videoconference or telephone.
Regular Agenda
Pursuant to Section 551.007 of the Texas Government Code,
individuals wishing to address the Council for items listed as
public hearings will be recognized when the public hearing is
opened.For individuals wishing to speak on a non-public
hearing item,they may either address the Council during the
Citizen Comments portion of the meeting or when the item is
considered by the Town Council.
Agenda Item 19.
Consider appointment of Weaver and Tidwell,L.L.P.for a five-
year term as external auditors for the Town’s annual audited
financial statements for the fiscal year ending September 30,
2022,through 2026,and authorizing the Interim Town
Manager to approve the annual engagement letter.(RBS)
•This is the companion item to converting Pattillo Brown
L.L.P’s final year to accounting and financial statement
preparation due to significant staff turnover.
•Requests for Proposal were distributed with four proposals
received.
•The Finance sub-committee interviewed the two finalists and
are recommending appointment of Weaver &Tidwell L.L.P.
Agenda Item 20.
Consider appointment of Burns &McDonnell as solid waste
consultant to assist the Town in the writing and issuance of a Solid
Waste Services Request for Proposal (RFP),and an RFP for purchase
and distribution of Town owned solid waste containers,authorizing
the Interim Town Manager to approve the related contract for
services.(RBS)
•The first five years of the Town’s solid waste contract expires
January 31,2024.
•It has been determined that the Town desires certain changes that
will require a new contract rather than renewal.If a new provider
is chosen,transition could require about a year given supply chain
issues and the nature of solid waste services.
•Burns &McDonnel has successfully assisted many metroplex cities
with similar procurements and is staff’s recommendation for
assisting the Town.
Agenda Item 21.
Consider and act upon the appointment of members to an ad
hoc select committee to consider and address the
continuation of the Fire Control,Prevention and Emergency
Medical Services District and the Crime Control and
Prevention District,and to make recommendations to the
Town Council regarding the term of continuation of said
Districts,and all matters incident and related thereto.(MLS)
Possibly direct Town Staff to schedule topic(s)
for discussion at a future meeting.
Executive Session
Section 551.087 –To discuss and consider economic development incentives and all
matters incident and related thereto.
Section 551.072 –To discuss and consider purchase,exchange,lease or value of real
property for municipal purposes and all matters incident and related thereto.
Section 551.074 -To discuss appointments to the Fire Control,Prevention and Emergency
Medical Services District and the Crime Control and Prevention District select committee.
Section 551.074 –To discuss and consider personnel matters,including Town Manager
search and selection process,and all matters incident and related thereto.
The Town Council Meeting will resume after the
Executive Session.
Reconvene into Regular Session and take any
action necessary as a result of the Closed Session.
Adjourn