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01.22.2018 SPD PacketPage 1 of 1 ] Prosper is a place where everyone matters. 1. Call to Order/Roll Call. 2. Election of Officers for each district. 3. Review proposed Crime Control and Prevention District Budget Plan and Fire Control, Prevention, and Emergency Medical Services Budget Plan. 4. Review literature material prepared by Town staff to help educate citizens and answer questions about each district. 5. Next scheduled meeting, January 29, 2018. 6. Adjournment. CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted on Friday, January 19, 2018, by 5:00 p.m., and remained so posted at least 72 hours before said meeting was convened. _______________________________ _________________________ Robyn Battle, Town Secretary Date Noticed Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: Fire Station #2 is wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-1011 at least 48 hours prior to the meeting time. AGENDA Joint Meeting of the Temporary Board of the Crime Control and Prevention District and the Temporary Board of the Fire Control, Prevention, and Emergency Medical Services District Prosper Fire Station #2 1140 S Teel Parkway Prosper, TX 75078 Monday, January 22, 2018 6:00 p.m. Crime Control and Prevention District Town of Prosper 1 | Page TOWN OF PROSPER CRIME CONTROL AND PREVENTION DISTRICT Chapter 363 of the Texas Local Government Code allows for the creation of a Crime Control and Prevention District. A proposed sales tax funds the District, in this instance 0.25%, after voter approval. The Prosper Town Council appointed a Temporary Board of Directors for the proposed Crime Control and Prevention District. The members of that board are: Place No. 1 Curry Vogelsang, Jr. Place No. 2 David Bristol Place No. 3 Jeff Hodges Place No. 4 Chris Kern Place No. 5 Irene Peterson Place No. 6 Sarah Peterson Place No. 7 Ken Seguin This board will consider a two-year Crime Control and Prevention Plan and Budget. The plan provides funding of existing patrol officer positions and allows for local control for public safety: As dictated by state law, if the voters approved the creation of the District, a permanent board will oversee the District and develop annual budgets and plans. Legislative Local Government Code, Chapter 11, Subtitle C, Chapter 363.151(a) The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures. Personnel costs are the department’s greatest ongoing expense. Population and commercial development projections indicate a substantial growth for the Town of Prosper and the need for increased public safety services. Although the focus of the tax will be dedicated to personnel costs for the department, the program allows for funding of a myriad of crime control and crime prevention programs, which include, but are not limited to: • United property-marking programs • Home security inspections programs • Automated fingerprint analysis center • Enhanced radio dispatch center • Regional law enforcement training center • Police-community cooperation programs • Drug and alcohol awareness programs • Countywide family violence centers • Integrated community education systems • Steered straight programs • Community restitution programs • Victim restitution programs • Community arbitration and mediation centers 2 | Page It should be noted however, that sales and use tax is the most volatile revenue stream impacted when a down turn in the economy is noted. Since the district’s only funding source is from sales and use tax, the district will target a 10% reserve balance in order for the budget to respond accordingly. The current authorized sworn officer staffing level for the Town of Prosper Police Department is twenty-eight (28) officers. This includes the Chief of Police, an Assistant Chief of Police, two Detectives and four Sergeants. Considering the projected population in January 2018, is 22,910 citizens, this equates to 1.22 officers per every one thousand residents. The Federal Bureau of Investigation Uniform Crime Report for 2016 showed that the national average is 2.1 officers per one thousand residents. These numbers do not take into account certain factors such as when officers are on vacation, training or sick leave, on the officer side of the equation or the number of visitors on the citizen side of the ratio. It must be mentioned that the population figures do not include the additional influx of people as Prosper becomes a destination for either a shopping/entertainment destination or as drivers and passengers who are passing through in the traffic on our major US and State highways. With the exponential growth that the town is experiencing in the commercial and residential areas, the officer/citizen ratio is of significance. To date, the Town has been able to manage with the relatively low number of officers per capita because the population was mostly residential. However, with the addition of commercial retailers, restaurants, and entertainment venues, the outlook has changed. There have been numerous studies which indicate that retail tends to have an impact on the amount of calls for police service in a municipality. That fact combined with our projected population growth and our current lean staffing level, indicate that the Town needs to increase police staffing levels. It is crucial that more officers be authorized in the police department to handle the future higher call volume and ensure that we continue the citizen safety record and response time levels that the Town currently enjoys. WHY IS THIS REQUESTED? The Town of Prosper is a place where everyone matters. We’re a community focused on families, committed to small town ideals and providing a quality living experience for all residents. The Town of Prosper is a fast growing community with a strong pro-business mindset. The Town of Prosper has and will continue to experience high population growth in both residential and commercial buildings. The North Central Texas Council of Governments reports indicate that the Town of Prosper falls in line with the Top Cities with the Highest Population Growth from 2016-2017. The Town of Prosper falls second in Collin County and is the fourth fastest growing municipality of the 167 towns and cities in percent population growth. 3 | Page CRIME CONTROL AND PREVENTION TWO YEAR PLAN The Town of Prosper Crime Control and Prevention District two-year budget plan will focus on the following: • Enhance Crime Control and Crime Prevention services – Calls for service have increased more than 48% over the past 4 years, while Part I Crimes have increased 21%. To continue to provide the high level of service for Town citizens and visitors, the department must maintain adequate staffing, training and equipment. • Base Line Staffing Levels – Crucial law enforcement services in the Town of Prosper rely upon an adequately staffed police department in order to carry out its mission and serve the citizens of the town. The district will provide support with base line staffing in order to ensure proper and timely quality of service. 4 | Page Other Potential Areas to Consider for Funding • Equipment – In order to carry out its mission, the police department must be able to provide its officers with the proper uniforms, equipment, vehicles and training in order to effectively provide the proper level of service to the town’s citizens. • Police Department Facility – In order to provide the best quality of service and maintain a well-organized police department, a modern police facility is required in which all of the officers and administrative staff are able to work in unison. The facility will also provide officers and the staff much needed technology and spaces to adequately carry out the mission of the Prosper Police Department. If approved, the sales tax revenue projected for FY2019 would be $1,150,956 and would increase to $1,216,667 FY2020. Additionally, the sales tax analysis report prepared by Impact DataSource, LLC noted that 36.3% of taxable sales in the Town were made by Prosper residents and 63.7% were from non-residents. Performance measures that could be considered for funding by the district include the below suggested Two-Year Budget. Crime Control and Prevention District Two-Year Budget Plan Year One 2018 – 2019 $1,150,956.00 PROGRAM TOTAL COSTS 11 Existing Officers – salary & benefits (Step 3) $1,008,879.00 Remainder 142,077.00 Year Two 2019 – 2020 $1,216,667.00 PROGRAM TOTAL COSTS 11 Existing Officers – recurring (Step 4) $1,035,701.00 1 Existing Officer – salary & benefits (Step 3) 91,716.00 Total $1,127,417.00 Remainder 89,250.00 5 | Page PERFORMANCE MEASURES and OTHER STATISTICS: Year 1 • Monitor and report activity to Mayor and Town Council to include the number of calls for service, Part I crimes, and response times. Year 2 • Continue to monitor and report activity to Mayor and Town Council to include the number of calls for service, Part I crimes, and response times. 12,978 14,399 15,926 18,379 20,160 22,910 25,120 27,710 0 5,000 10,000 15,000 20,000 25,000 30,000 2013 2014 2015 2016 2017 2018 2019 2020 PROSPER POPULATION 6 | Page 24,261 22,252 22,680 31,544 39,751 2013 2014 2015 2016 2017 CALLS FOR SERVICE 0:00:00 0:07:12 0:14:24 0:21:36 0:28:48 0:36:00 2015 2016 2017 0:06:26 0:06:11 0:05:57 0:04:37 0:04:29 0:04:01 0:20:00 0:19:05 0:21:11 RESPONSE TIMES Total dispatch time Travel time Time on scene 7 | Page 121 154 123 234 198 67 52 35 36 808951 61 64 96 0 50 100 150 200 250 300 350 400 2013 2014 2015 2016 2017 PART I CRIMES THEFTS BURGLARY CAPERS 2014 2015 2016 2017 2018 2019 2020 $1,757,188.00 $2,140,196.00 $2,562,794.00 $2,897,383.00 $3,858,895.00 $3,974,662.00 $4,093,902.00 PERSONNEL COSTS 8 | Page 15 15 19 21 26 28 7 7 7 10 10 11 0 5 10 15 20 25 30 35 40 45 2013 2014 2015 2016 2017 2018 AUTHORIZED STRENGTH SWORN NON SWORN 9 | Page Fire Control, Prevention, and Emergency Medical Services District Town of Prosper 1 | Page TOWN OF PROSPER FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT Chapter 344 of the Texas Local Government Code allows for the creation of a Fire Control, Prevention, and Emergency Medical Services District. A proposed sales tax funds the District, in this instance at the rate of 0.25%, after voter approval. The Prosper Town Council at its January 9, 2018, meeting appointed a Temporary Board of Directors for the proposed Fire Control, Prevention, and Emergency Medical Services District. The members of the temporary board are: Place No. 1 Curry Vogelsang, Jr. Place No. 2 David Bristol Place No. 3 Jeff Hodges Place No. 4 Chris Kern Place No. 5 Irene Peterson Place No. 6 Sarah Peterson Place No. 7 Ken Seguin This board will consider a two-year Fire Control, Prevention, and Emergency Medical Services Plan and Budget. The plan provides funding and focuses on the protection of existing firefighter positions and allows for local control for public safety: As dictated by state law, if the voters approve the creation of the District, a permanent board (the Town Council) will oversee the District and develop annual budgets and plans. District may finance all costs of a fire control, prevention, and emergency medical services district program, including costs for personnel, administration, expansion, enhancement, and capital expenditures. Personnel costs are the department’s greatest ongoing expense and projections are that the department will continue to increase its services in the near future to maintain the high level of service currently provided. Although the focus would be to fund our personnel expenses, the state law allows financing for: • Fire apparatus and equipment • Hazardous materials • Technical rescue • Paramedic certification • Specialized training • Funding for turnout gear, self-contained breathing apparatus, and protective uniforms or other firefighter safety equipment • Firefighting personnel • Construction of Fire Stations • Fire Prevention Programs • Fire Education Programs 2 | Page FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES PLAN TWO YEAR PLAN The Prosper Fire Department serves customers from two fire stations strategically located throughout the Town of Prosper. The current staffing level of the Prosper Fire Department is 38 sworn personnel and 2 non-sworn personnel. This includes the Fire Chief, Assistant Fire Chief, 3 Captains, 3 Lieutenants, 6 Driver Engineers, and 24 Firefighter Paramedics. The 2 non-sworn personnel include 1 Administrative Assistant and 1 Emergency Management Coordinator. With the exception of the Fire Chief and Assistant Chief, the remainder of sworn personnel is divided amongst 3 shifts working 24 hours on, 48 hours off, with a schedule averaging a 55-hour week. Apparatus staffing allows for two fire engines and two ambulances for the town daily. Our family of firefighters working within the department, all have one common goal; to provide the best service and protection possible to our community. We go beyond what is perceived as “traditional” fire department services, whereby we continue to help people through their time of crisis well after the initial incident. This provides the foundation for stability within a community that is necessary for a heightened quality of life. The Prosper Fire Department focuses on excellence and exists to provide the best service possible to residents, businesses, and visitors in the community. We consider the Prosper Fire Department to be one of the best in the country. Our goal has been to provide the highest level of service to both our external customers (citizens, businesses, and visitors) and internal customers (department personnel). In an effort to reach that goal, we provide our personnel with the best equipment and training possible all along with trying to be good stewards of the taxpayer’s dollar. The sales tax analysis report prepared by Impact DataSource, LLC noted that Prosper residents made 36.3% of taxable sales in the Town and 63.7% were from non-residents. Any collected sales tax revenue earmarked through the creation of Fire Control, Prevention, and Emergency Medical Services District, will help support fire department services and provide needed funding to improve public safety. The 0.25 of a cent sales tax appears as a fair way of spreading that burden because the choice to make purchases for which sales tax dollars are collected rest solely with the purchaser. If approved, the sales tax revenue projected for FY2019 would be $1,150,956 and would have a projected increase to $1,216,667 in FY2020. Though viewed by others in the fire service as leaders and innovators of just how a fire department should serve and operate, the current economy has provided its own set of challenges in just how well we meet the mission and goals of our service. The Fire Control, Prevention, and Emergency Medical Services District two-year plan and budget will focus on the following strategy: • Enhance Fire and Emergency Medical Service Delivery. All calls for the fire department have increased over the years, so has the demand for adding personnel to man fire and EMS apparatus. The challenge in meeting those needs and providing a response in a timely manner requires having adequate staffing levels to respond to incidents. The District will support our delivery of fire and EMS response personnel by supporting the salary and benefits of the personnel needed to staff Fire and EMS apparatus. 3 | Page Justification for Request Support Salary and Benefits of Personnel for the two year period Why is this being requested? Town of Prosper is a place where everyone matters. We’re a community focused on families, committed to small town ideals and providing quality living experience for all residents. The Town of Prosper is a fast growing community with a strong pro-business mindset. The Town of Prosper has and will continue to experience high population growth in both residential and commercial buildings. North Central Texas Council of Governments reports indicate that the Town of Prosper falls in line with the Top 12 Cities with the Highest Absolute Population Growth from 2016-2017. Town of Prosper falls second in Collin County and is the fourth fastest growing municipalities out of 167 towns and cities in percent population. 4 | Page As people and businesses move into the Town of Prosper, the demand for providing Fire and Emergency Medical Services continues to increase. The Mission of the Prosper Fire Department is to be a model of a successful fire department focusing on the protection of life, property and the environment. In order to provide adequate Fire and EMS to the citizens of Prosper, fire stations, apparatus and personnel must be in place to ensure a timely response to emergency incidents. A second fire station was added in 2016 in effort to increase fire and EMS delivery while decreasing response times to emergency incidents. Calls for service continue to increase from year to year. The Prosper Fire Department has experienced over 57 percent increase in overall call volume during a three year period. Need to update spreadsheet after December 2017 numbers are tabulated As calls for service continue to increase, so does the potential for overlapping incidents. It is vital to have apparatus available to respond to incidents when multiple calls for service are requested. _____________________________________________________________________________ Salary and Benefits of Personnel for the two year period 5 | Page (Estimated salaries and benefits listed below slightly exceed the earmarked projection but were included to avoid a negative fund balance) Year 1 - 2019 13 Existing Firefighter/Paramedic Positions Salary and Benefits $1,159,577 Year 2 - 2020 14 Existing Firefighter/Paramedic Positions Salary and Benefits $1,282,636 Performance Measures: Year 1 • Monitor and report activity to Mayor and Town Council to include the number of emergency response incidents, incident types, overlapping incidents, and response times 6 | Page Year 2 • Continue to monitor and report activity to Mayor and Town Council to include the number of emergency response incidents, incident types, overlapping incidents, and response times 4:55 5:02 5:09 5:16 5:24 5:31 5:38 5:45 2015 2016 2017 AVERAGE EMERGENCY RESPONSE TIME 7 | Page ELECTION INFORMATION MAY 2018 EARLY VOTING: LOCATION TIME DATE *GET FROM ROBYN* Voter Education Brochure Dedicated Sales Tax for Public Safety 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 Cents per $100Property Tax Rate Comparis on for 2017 Tax Roll Cities with homestead exemptions CRIME CONTROL AND PREVENTION DISTRICT FIRE CONTROL, PREVENTION AND EMERGENCY DISTRICT Proposition The creation of the Town of Prosper Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services programs and the adoption of a proposed local sales and use tax at a rate of one-fourth of one percent, and the creation of the Town of Prosper Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a proposed local sales and use tax at a rate of one-fourth of one percent, and repeal of the additional sales and use tax within the Town of Prosper at the rate of one-half of one percent used to reduce the property tax rate. Temporary Board of Directors for Crime and Fire Control Districts Curry Vogelsang David Bristol Jeff Hodges Chris Kern Irene Peterson Sarah Peterson Ken Seguin Allows a sales tax to be levied and collected to support all costs of crime control and crime prevention programs including costs of personnel, administration, expansion, enhancement and capital expenditures. The implementation of a crime control and prevention district would fund eleven existing officers in the first year and twelve existing officers in the second year. Allows a sales tax to be levied and collected to support all costs of fire control, prevention and emergency services including costs for personnel, administration, expansion, enhancement and capital expenditures. The implementation of a fire control, prevention and emergency district would fund thirteen existing firefighter/paramedics in the first year and fourteen existing firefighter/paramedics in the second year. For questions related to the creation of a Special Purpose District contact Town of Prosper Finance Director, Kelly Neal at Kelly_Neal@prospertx.gov or (972) 569-1019 A vote “yes” on the proposition means... A “yes” vote allows the Town of Prosper to take the half-cent of the sales and use tax currently being allocated to property tax relif and transfer it to the Police and Fire Department budgets in equal amounts. There is no planned increase to the property tax rate, and no change to the amount of sales tax collected. A vote “no” on the proposition means... A “no” vote leaves the distribution of the half-cent as currently allocated. Frequently Asked Questions Half of a cent, how can that help? Town sta projects that .5% sales tax will generate over $2.3M in the rst full year of collections for both districts. Public Safety costs make up 40% of the Town’s overall General Fund budget ($4.1M for police and $6.3M for re). Creation of the two districts would help support Public Safety with no planned property tax rate increase. Town of Prosper 121 W. Broadway Prosper, Texas 75078 Election Information For questions related to the upcoming election contact Town of Prosper Town Secretary, Robyn Battle Robyn_Battle@prospertx.gov For questions about special purpose districts contact Town of Prosper Finance Director, Kelly Neal Kelly_Neal@prospertx.gov DedicatedSales Tax for Public Safety 0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 Cents per $100Property Tax Rate Comparison for 2017 Tax Roll Cities with homestead exemptions Temporary Board of Directors for Crime and Fire Control Districts Curry Vogelsang David Bristol Je Hodges Chris Kern Irene Peterson Sarah Peterson Ken Seguin What is a Crime Control and Prevention District? What is a Fire Control and Prevention District? These districts are created under the Local Government Code (Local Govt. Code, Chapter 363 and Chapter 344) that allows a sales tax to be levied and collected to support all costs of crime control and crime prevention programs (Chapter 363) and re control, prevention and emergency services (Chapter 344), including costs for personnel, administration, expansion and enhancement. Will that push our sales tax higher than neighboring cities? No. In fact, the Town of Prosper’s sales tax rate is currently at 8.25%, the maximum amount allowed under state law. The current rate breaks down as follows: State 6.25% Local 1.00% support General Fund Local 0.50% property tax relief Local 0.50% EDC Type B Total 8.25% Both districts propose a .25% tax keeping our sales tax at 8.25% by eliminating the 0.50% property tax relief. Most cities in the area already collect the maximum 8.25% sales tax. How does the town go about creating such districts? The statute requires the appointment of a Temporary Board to consider a two-year strategic plan and budget plan. If approved by voters, both districts can exist for 5 years. A referendum election must be called near the end of this 5 year period to continue or dissolve the districts. Voters may then approve the districts for 5, 10, 15 or 20 years. How will this impact my property tax rate? The Town of Prosper has maintained its current rate of $0.52 rate for the last eight years. Council is aware of the growing tax base and has implemented a homestead exemption of 10% to address those concerns with residential appraisal values. When compared to other cities in our area, Prosper still has one of the lowest property tax rates. As a buisness owner, why should I care about either district? Prosper citizens currently pay the entire costs of public safety through the property tax rate and other general revenues. Using sales tax shifts a signicant part of the costs of public safety to non-Prosper residents. Impact DataSource, LLP’s study shows that 63.70% of shoppers are non-Prosper residents. What does a “yes” vote on this proposition change? A “no” vote? A “yes” vote allows the Town of Prosper to take the half-cent of the sales and use tax currently being allocated to property tax relief and transfer it to the Police and Fire Department budgets in equal amounts. There is no planned increase to the property tax rate. A ”no” vote leaves the distribution of the half-cent as currently allocated. Why do we need dedicated special purpose districts? This allows for a dedicated sales tax resource for public safety and protects local control for these public safety funds.