11.11.2009 PEDC Minutes2.
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Prosper
ECONOMIC
DEVELOPMENT
CORPORATION
MINUTES
Meeting of the Prosper Economic Development Corporation
170 N. Preston, Suite 50, Prosper, Texas
Wednesday, November 11, 2009 — 5:45 p.m.
Call to Order / Roll Call.
Mike Wadsworth called the meeting to order at 5:55 p.m., board members present were Mike Wadsworth,
Daniel Jones, Ray Smith, Jim Wicker, Bob Luckock, Reno Jones, and Jordan Simms. EDC staff present
were Executive Director Dan Tolleson and Executive Assistant Beth Larsen.
Board and staff photographs.
PEDC board and staff had individual photographs and a group photograph was taken, including EDC board
member's and EDC staff members.
3. Approve the minutes from the October 21, 2009 Prosper EDC meeting.
October minutes were approved with a motion from Daniel Jones and 2^d from Ray Smith, motion was
unanimously approved.
4. PEDC treasurer report for the month of October 2009.
Ray Smith gave an overview of the treasurer report for the month of October 2009.
5. Consider and act on upon financial statements of the Prosper Economic Development Corporation for the month
ending October 2009.
The financial statement was approved with a motion from Bob Luckock and 2°d from Reno Jones, the motion
was unanimously approved.
6. Discuss and take action, to appoint 2 PEDC board members to serve on The Gates of Prosper Planned Development
Review team. The board will review the first results of the initial meeting held on November 10, 2009.
No action was taken at this time.
7. Discuss and possibly take action regarding the downtown infrastructure project and proposed agreement between
the Town and the EDC.
The downtown project was discussed and the decision was made to continue work on document format
between EDC legal counsel and EDC Executive Director Dan Tolleson. Proposed document will be submitted
electronically to EDC board for review and approval before the December board meeting.
No action was taken.
8. Comments from Citizens. The EDC may receive input from the public; however the topic may not be discussed by
the EDC unless the topic is specifically listed on the meeting agenda.
No citizen's comments were made.
9. PEDC information update.
a. Discussion regarding PEDC board ethics training options.
Julie Fort — EDC Legal council will provide on- site training at the January 2010 board meeting.
b. Discussion / review the action plan put forth from the PEDC/Town Council retreat and assign board
responsibilities.
Dan Tolleson and Beth Larsen will restructure the action plan to reflect the board expectations and
Distribute new plan including goals and objectives set forth by EDC Board.
C. Discussion of tentative PEDC board meeting 11/18/09. No meeting will be scheduled.
d. Holiday reception / dinner for EDC board and guest, schedule for 12-9-2009 Gentle Creek County Club.
Brief EDC board meeting at 6:00 p.m., Gentle Creek CC, followed by reception and seated dinner.
e. Report from EDC Executive Director and EDC Board President regarding 11-3-09 ICSC convention.
EDC Board President Mike Wadsworth and EDC Executive Director Dan Tolleson gave an overview of
their ICSC conference and individual contact meetings that took place on —site.
f. Discussion regarding EDC liability insurance coverage.
EDC Executive Director Dan Tolleson is waiting on an answer from the Town of Prosper staff.
10. Recess into closed session in compliance with Section 551.001 et. Seq. Texas Government Code, to wit: Section
551.074, discuss updates concerning on -going projects.
The board recessed into closed session at 7:21 p.m. with a motion from Daniel Jones and 2°d from
Bob Luckock.
11. Reconvene into regular session and take any action necessary as a result of the closed session.
The board reconvened at 7:37 p.m. with a motion from Bob Luckock and 2°d from Ray Smith.
12. Possibly direct Prosper Economic Development Corporation staff to schedule topics for discussion at future meeting.
13. Adjourn.
The meeting was adjourned at 7:38 p.m. with a motion from Ray Smith and 2°d from Jordan Simms.
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