09.21.05 PEDC MinutesProsper
ECONOMIC
DEVELOPMENT
CORPORATION
MINUTES
Regular Meeting of the Economic Development
Corporation
407 E. First Street, Prosper, Texas
Wednesday, September 21, 2005 - 7:00 p.m.
1. Call to Order/Roll Call
Meeting was called to order by PEDC President, Ray Smith, at 7:00 p.m.
Members present were Mike Wadsworth and Bob Luckock. Also present, Executive Director Karen
Gandy and Facilitator Judy Rucker. Members not in attendance: Jim Campbell and Dan Tolleson.
2. Approval of Minutes:
Minutes were approved as submitted. Motion made by Mike Wadsworth; seconded by Bob Luckock.
Motion carried 3-0.
3. Approval of Financial statements:
Financial statements for the month ending August 31 were approved as submitted. Motion was made
by Bob Luckock; seconded by Mike Wadsworth. Motion carried 3-0.
4. Comments from Citizens:
No citizens were present.
5. Staff updates and action taken
A. Ms. Gandy provided the Board an update of activities relating to the FY 2005-06 Work Plan.
B. Judy Rucker, working in her capacity as Chamber of Commerce Facilitator, reported on the
progress of the Local Option Election. At this time, 150 of the required 230 signatures have been
secured. Local citizens are working diligently to secure all the needed signatures before Sunday,
September 25. The petition must be turned in to the Town Secretary by 8:00 a.m. Monday,
September 26.
C. The Retail Study submitted by Cofer Haag & Thrasher was presented and discussed. Plans were
discussed concerning the International Council of Shopping Center Trade Show in San Antonio in
November. Kelly Cofer offered to share his booth with PEDC representatives attending the
conference.
D. Ms. Gandy reported that she has conducted face-to-face interviews with two candidates to fill the
position being vacated by Judy Rucker who is retiring on September 23, 2005.
6. Proposal for the design and development of a PEDC website.
Karen Gandy presented the proposal from the mundayMorning Creative Group to design and develop a
website for Prosper EDC. Bob Luckock expressed his opinion that the proposal was too high. After
discussion, Mr. Luckock made the motion that the EDC accept the proposal and requested Karen to
check with the group to see if this was their best price. Motion was seconded by Mike Wadsworth.
Motion carried 3-0.
Before the Board recessed into closed session, the group surprised Judy Rucker with a "going away"
gift from the Board, Chamber of Commerce, and staff. They expressed their gratitude for her seven
years of service to Prosper as EDC Facilitator.
7. Recessed into Closed Session.
Motion made by Mike Wadsworth and seconded by Bob Luckock to recess into closed session.
Motion carried 3-0.
In compliance with Section 551, Texas Government Code, to wit: To discuss information that the
EDC has received from business projects that the EDC seeks to locate, stay or expand in the Town and
with which the EDC is conducting economic development negotiations.
In compliance with Section 551.074, Texas Government Code, to wit: to discuss the six —month
performance evaluation and duties of the Executive Director.
8. Board reconvened into regular session at 8:20 p.m.
Motion made by Mike Wadsworth and seconded by Bob Luckock to approve a salary adjustment,
effective September 15, 2005, for Executive Director Karen Gandy as provided for in the adopted FY
05-06 PEDC Budget.
9.
Direction to staff to schedule topics for discussion at a future meeting.
The Board suggested two topics for discussion at an upcoming meeting: ICSC trade show strategies
and incentive pay program.
10. Adjourned at 8:33 p.m.
&Z '
B( Luckock, Secretary Da
Minutes taken and written by: Judy Rucker
Appointed Secretary