09.13.22The Town Council is currently in a
Work Session in the Executive
Conference Room.
The regular meeting will begin at
6:15 p.m.
Welcome to the September 13, 2022,
Prosper Town Council Meeting.
Call to Order/Roll Call
Invocation, Pledge of Allegiance, and Pledge to the
Texas Flag
Pledge to the Texas Flag
Honor the Texas flag;
I pledge allegiance to thee,
Texas, one state under God,
one and indivisible.
Announcements of recent and upcoming events.
Presentations
Agenda Item 1.
Presentation of a Proclamation to members of the Shawnee
Trail Chapter of the National Society of the Daughters of the
American Revolution declaring September 17-23,2022,as
Constitution Week.(MLS)
Agenda Item 2.
Receive an update regarding the Pickleball Tournament.(TH)
Pickleball Tournament
•Saturday,November 5
•Agreement with PISD to utilize Reynolds Middle School for
tournament site
•Doubles coed tournament with separate age divisions
•Local food vendors
•Prizes for 1st and 2nd finishes
Agenda Item 3.
Receive an update from the IT Department.(LJ)
Information Technology
Department Update
Organizational Structure
Completed Projects
•Microsoft 365 Rollout
•Failover Virtual Server Cluster
•New Facilities
•Computer-Aided Dispatch (ICS/Athena)
•GIS Infrastructure
Upcoming Projects
•ERP System (Finance, HR, UB, Courts)
•Cityworks expansion
•FirstNet (in progress –supply chain issues)
•New Central Fire Station
Facility Connectivity
Dark Fiber Infrastructure
North Central Texas
Council of Governments
Information Security Assessment [DRAFT]:
Town of Prosper, TX
August 2, 2022
Jason L. Wells
Questions?
Consent Agenda
Agenda Item 4.
Consider and act upon the minutes of the August 23,2022,
Town Council meeting.(MLS)
Agenda Item 5.
Consider and act upon the minutes of the August 29,2022,
Town Council special meeting.(MLS)
Agenda Item 6.
Consider and act upon the minutes of the August 30,2022,
Town Council special meeting.(MLS)
Agenda Item 7.
Receive the Quarterly Investment Report.(RBS)
Agenda Item 8.
Consider and act upon a resolution approving the Town of
Prosper and Prosper Economic Development Corporation
(PEDC)Investment Policy and Investment Strategy and
approving the list of qualified brokers/dealers and financial
institutions that are authorized to engage in investment
transactions with the Town of Prosper and the PEDC.(RBS)
Agenda Item 9.
Consider and act upon a resolution authorizing various
individuals as signers of specific accounts and certain
investment matters.(RBS)
Agenda Item 10.
Consider authorizing the Town Manager to amend an existing
contract by changing the scope of services with Pattillo,Brown
Hill L.L.P.(PBH)from external audit services to professional
services for an amount not to exceed $45,000.00.(RBS)
Agenda Item 11.
Consider and act upon adopting the FY 2022-2023 Prosper
Economic Development Corporation budget.(MM)
Agenda Item 12.
Consider and act upon approving Amendment Sixteen to the
Interlocal Agreements between Collin County and the Town of
Prosper,Texas,for Animal Sheltering Services and Animal
Control Services;and authorizing the Interim Town Manager
to execute the same.(MB)
Agenda Item 13.
Consider and act upon the appointment of a Municipal Judge
and authorize the Mayor to execute an agreement for same.
(MLS)
Agenda Item 14.
Consider and act upon awarding CSP No.2022-54-B to Ratliff
Hardscape,Ltd.related to construction services for the Pecan
Grove Park,Ph 2 (2145-PK),and authorizing the Interim Town
Manager to execute a construction agreement for same.(DB)
Agenda Item 15.
Consider and act upon authorizing the Interim Town Manager
to execute a Professional Engineering Services Agreement
between Kimley -Horn and Associates,Inc.,and the Town of
Prosper,Texas,related to the development of the Town of
Prosper ADA Transition Plan.(HW)
Agenda Item 16.
Consider and act upon awarding CSP No.2022-48-B to Mario
Sinacola &Sons Excavating,Inc.,related to construction
services for the First Street (Coit to Custer)-4 lanes project;
and authorizing the Interim Town Manager to execute a
construction agreement for same.(HW)
Agenda Item 17.
Consider and act upon authorizing the Interim Town Manager
to execute a Professional Services Agreement between Freese
and Nichols,Inc.,and the Town of Prosper,Texas,related to
the update of the Comprehensive Plan.(DS)
Agenda Item 18.
Consider and act upon a resolution authorizing the Interim
Town Manager,and/or his/her designee,to apply for the
Office of the Governor,Criminal Justice Division,Bullet-
Resistant Shield Grant Program,FY2023.(DK)
Agenda Item 19.
Consider an act upon approval of the Prosper Youth Sports
Commission (PYSC)Bylaw amendments.(DB)
Agenda Item 20.
Consider and act upon whether to direct staff to submit a
written notice of appeal on behalf of the Town Council to the
Development Services Department,pursuant to Chapter 4,
Section 1.5(C)(7)and 1.6(B)(7)of the Town’s Zoning
Ordinance,regarding action taken by the Planning &Zoning
Commission on any Site Plans and Preliminary Site Plans,
including Lighthouse Church,First Baptist Church,and PISD
Bryant Elementary School.(DS)
Citizen Comments
The public is invited to address the Council on any topic.
However,the Council is unable to discuss or take action on any
topic not listed on this agenda.Please complete a “Public
Meeting Appearance Card”and submit it to the Town
Secretary prior to the meeting or address the Council via
videoconference or telephone.
Regular Agenda
Pursuant to Section 551.007 of the Texas Government Code,
individuals wishing to address the Council for items listed as
public hearings will be recognized when the public hearing is
opened.For individuals wishing to speak on a non-public
hearing item,they may either address the Council during the
Citizen Comments portion of the meeting or when the item is
considered by the Town Council.
Agenda Item 21.
Conduct a public hearing and consider and act upon a request
to rezone 7.9±acres from Office (O)to Planned Development-
Office (PD-O),generally to modify the development standards
to facilitate an office/retail development,including drive-
through coffee shop as a permitted use,located on the
northwest corner of Preston Road and Coleman Road.(Z21-
0013).(DS)
Agenda Item 22.
Conduct a public hearing and consider and act upon a request
to rezone 5.6±acres from PD-21 and Single Family-15 (SF-15)
to a new Planned Development-Office/Retail (PD-O/R)for
office and retail uses,located on the west side of Preston Road
north of Broadway Street.(Z22-0014).(DS)
Agenda Item 23.
Conduct a public hearing and consider and act upon a request
to rezone 11.3+-acres of Commercial (C)to Planned
Development-Commercial (PD-C)to allow uses such as luxury
office/warehouse,automobile storage,and recreational
vehicle parking,located on the west side of Coleman Street,
south of Prosper Trail.(Z22-0008).(DS)
Agenda Item 24.
Conduct a public hearing and consider and act upon a request
for a Specific Use Permit (SUP)for a Private Street
Development,on 16.4±acres,located on the south side of
First Street,east of Coit Road (S22-0008).(DS)
Conditional Development Standards outlined in Chapter 3
Conditional Development Standards outlined in Chapter 3
Agenda Item 25.
Consider and act upon an ordinance adopting the fiscal year
(FY)2022-2023 Annual Budget and Capital Improvement
Program for the fiscal year beginning October 1,2022 and
ending September 30,2023.(RBS)
Where Are We and How Did We Get Here?
•July 26 Adopted a comprehensive update of Financial Policies
•August 9 Presented Preliminary Budget, received Council Direction
Set dates for Budget and Tax Rate Public Hearing
•August 10-18 Adjusted Discretionary packets per council direction for
the purpose of increasing the capital dedicated levy
•August 22 Finance Committee reviewed revised numbers
•August 23 Budget & Tax Rate Public Hearing
Council provides direction to staff
•September 7 Budget Town Hall Meeting
•September 13 Incorporation of final change and adoption of the budget
83
What’s New This Year
•Revision of Financial policies
•Debt
•Operations to Debt Service Levy is now 60/40 or maximum DS rate of 20.4 cents
•Debt maximum is 4% of Taxable Assessed Valuation
•Tax Rate
•Maintenance & Operations Tax Levy now divided between GF & Capital Dedicated/Future Staffing
•Budget Transmittal Letter reformatted and rewritten
•Assessed Valuation Analysis Section
•General Fund –fund summary differentiates between recurring and non-recurring
revenues
•Five-year staffing projections incorporated into the 2024-2027 projections.
•Inflation and impacts on both salary competitiveness and costs
•Solid Waste Fund Created 84
Budget Overview-Assessed Valuation & Tax Rate
•Maintains 51 cent total rate the same
•Shifts just under 0.20 cents from Debt Service to M & O due to strong A/V growth
and additional collections from prior year
•Establishes a capital Dedicated levy of approx. $7.8 million (Approx. 11.2 cents)
**NOTE:Use of an “unused increment” is limited to three years. Keep in mind there will be a point such increment
may not be available for operations.85
FY 2022 FY 2023
Total Taxable A/V excluding Frozen Values $5,437,210,564 $6,616,007,864
Total Levy $29,868,918 $36,262,965
No New Revenue Rate $0.481842 $0.438227
Voter Approval Rate $0.539436 $0.527336
Unused Increment Applied $0.00 $0.025825 **
Remaining Unused Increment $0.043161 $0.017336
Average Taxable Homestead $504,329 $538,904
Revenue Overview-All Funds
•Property Tax and Utility Revenues are largest and most versatile being used for both
operations, debt service and capital
•All other revenue used primarily for either operations (i.e. sales tax) or capital
•With the exception of Pandemic (Cares, ARPA etc.) and CDBG (underserved) grants are
often restricted to one or the other
**NOTE:These funds are restricted in use and duration.
86
FY 2022 FY 2023
Property Taxes $30,885,023 $37,250,064
Utility Fees $26,690,026 $30,003,927
Sales Taxes $13,681,573 $17,554,077
Impact Fees $10,900,000 $10,450,000
Grants $3,278,078**$4,770,715**
Addressing the Financial Challenges
•Prosper has invested heavily in it’s capital needs resulting in $195 million
of tax supported debt which approximates $5,300 per capita and 3.2%
of Ad Valorem (AV)
•Significant capital needs still remain making it vital that the Town both
manage its debt levels while maintaining the pace of it capital program
•Council has responded by dedicating a portion of the Town’s
Maintenance & Operations (M & O) levy to capital needs. This
dedicated levy combined with the 18 cents of debt service means that
57% of property taxes are supporting capital improvements and not
operations (staffing, benefits, utilities, etc.)
•Capital needs are outlined in more detail on the following slides…
87
Initial Capital Dedicated Levy (CDL)
$7,780,485
Budget Bonds+Impact CDL
•Fishtrap (Elem –DNT) Construction $ 28,050,000 $ 27,300,000 $ 750,000
•Fishtrap and Gee Road Construction $ 10,723,793 $ 9,723,793 $ 1,000,000
•Fire Station #4 $ 10,000,000 $ 8,500,000 $ 1,500,000
(Increase all-in budget $8M to $10M)
REMAINING CDL TO BE ALLOCATED $4,530,485
88
NOTE:Remaining Capital Dedicated not used for cost overruns will be programed in November by Council
CDL Balance of $4,150,000 + Future CDL + Bonds + Fees
➢FY 2024:Est. Cost FY Totals
1.Raymond Community Park, Phase 1 (Construction)$ 18,000,000 $18M
➢FY 2025:
1.Legacy (Prairie -Fishtrap) -4 lanes (ROW)$ 575,000
2.Public Safety Training Facility, Phase 1 (Design)$ 600,000 $1.2M
➢FY 2026:
1.Coleman (Gorgeous -Prosper Trail -4 lanes (Construction) $ 5,500,000
2.Coleman (Prosper Trail -Talon) -2 SB lanes (Construction) $ 2,700,000
3.Legacy (Prairie -Fishtrap) -4 lanes (Construction)$ 6,800,000
4.Town Hall Open Space (Design)$ 200,000 $15.2M
➢FY 2027:
1.Coit Road (First -Frontier) -4 lanes: (ROW)$ 1,700,000
2.Coit Road (First -Frontier) -4 lanes: (Construction)$ 7,500,000
3.Craig Street (Preston -Fifth): (Construction)$ 3,000,000
4.Public Safety Training Facility, Phase 1 (Construction)$ 5,400,000 $17.6M –$52M 89
➢FY 2028-Beyond:Est. Cost
1.Coit Road (First -Frontier) -4 lanes: (Construction)$12,350,000
2.Legacy (Fishtrap -Prosper Trail) -4 lanes (Design)$ 450,000
3.Legacy (Fishtrap -Prosper Trail) -4 lanes (ROW)$ 50,000
4.Legacy (Fishtrap -Prosper Trail) -4 lanes (Construction)$ 6,000,000
5.Parvin (FM 1385 -Legacy): (Design)$ 950,000
6.Parvin (FM 1385 -Legacy): (ROW)$ 2,000,000
7.Parvin (FM 1385 -Legacy): (Construction)$13,550,000
8.Teel (US 380 -Fishtrap) -2 NB lanes: (ROW)$ 3,100,000
9.Teel (US 380 -Fishtrap) -2 NB lanes: (Construction)$ 4,300,000
10.Prosper Trail (Coit -Custer) -2 WB lanes: (Design)$ 200,000
11.Prosper Trail (Coit -Custer) -2 WB lanes: (ROW)$ 300,000
12.Prosper Trail (Coit -Custer) -2 WB lanes: (Construction)$12,550,000
13.Town Hall Open Space (Construction)$ 1,810,000
14.Un-named Neighborhood Park: (Design)$ 200,000
15.Un-named Neighborhood Park: (Construction)$ 930,000
16.Various Hike and Bike Trails $ 1,000,000
17.Prosper Center Park Trail Connection $ 900,000 –$60.6M
90
➢Other Needs:
1.Public Works Fueling Station Phase 2 $ 455,000
2.Parks Open Space Plan $ 175,750
3.Town Hall Fountain Repair $ 250,000
4.Public Works Needs Assessment Results (Costs Unknown)
5.Logo Change (Costs Unknown)
6.Silo Clean Up / Lighting (Costs Unknown)
➢Other Considerations:
•$6,025,000: Fishtrap (Gee –Windsong) debt sale delayed until FY 2024
•$15,000,000: First Street split into 2 debt sales FY 2024 and FY 2025
•$18,000,000: Raymond Community Park split into 2 debt sales in FY 2024 and FY 2025
91
92
Managing the Tradeoffs-Capital vs. Operations
•Strategic Goals 2 and 3 directly compete with each other-the more
property tax spent on one means less spent on the other
93
Prosper Property Tax Distribution by Year
2023 Property Tax -51 cents
General Fund Capital Dedicated
Debt Service TIRZ
1.2 cents/2.3%
20.6 cents/40.4%**
11.2 cents/22%
2022 Property Tax-51 cents
General Fund Capital Dedicated
Debt Service TIRZ
General Fund Capital Dedicated
Debt Service TIRZ
2021 Property Tax-52 cents
35.63 cents/68.5%
15.25 cents/29.3%
1.12 cents/2.2%
18.2 cents/35.7%
1.2 cents/2.3%
31.6 cents/62%
18 cents/35.3%
94
**NOTE: 42% reduction in the GF rate.
Total Property Tax Rate Burden-Collin
Prosper ISD Collin County Collin College Prosper
FY 2022 Collin County Prosper
$1.4603 / 66%
$0.51 / 23%
$0.168 / 7%
$0.08122 / 4%
Prosper ISD Collin County Collin College Prosper
FY 2023 Proposed Rates Collin County
95
$1.4429 / 66%
$0.51 / 23%
$0.152443 / 7%
$0.08122 / 4%
Total Property Tax Rate Burden-Denton
Prosper ISD Denton County Prosper
FY 2022 Denton County Prosper
$0.51 / 23%
$1.4603 / 66%
$0.233 / 11%
Prosper ISD Denton County Prosper
FY 2023 Proposed Rates-Denton County
96
$0.51 / 23%
$1.4429 / 66%
$0.217543 / 11%
Tax on and Average Prosper Homestead
FY 2022 Average Taxable Home Value is $504,329
General Fund/TIRZ $1,654
Debt Service 918
2022 Total $2,572
FY 2023 Average Taxable Home Value is $539,331
General Fund/TIRZ $1,173
Dedicated Capital 604
Debt Service 971
2023 Total $2,748
97
FY 2023 Major Initiatives
•Operating
•New ERP Software
•Staffing 34 positions
•Fire 15
•Police 6
•All Other 9
•Opening of New Central Fire Station (FS #3)
•Capital
•First Street (DNT to Coleman)
•Remaining Capital Dedicated Levy not used for cost overruns will be
programed in November
98
Agenda Item 26.
Conduct a public hearing to consider and discuss a proposal to
adopt a tax rate of $0.51 per $100 valuation.Consider and act
upon an ordinance adopting the Town of Prosper 2022
Property Tax Rate.(RBS)
Agenda Item 27.
Make a motion to ratify the property tax increase in the
budget for fiscal year 2022-2023.(RBS)
Agenda Item 28.
Consider and act upon an ordinance amending Article 1.04,
“Boards,Commissions and Committee,”of Chapter 1,
“General Provisions,”of the Code of Ordinances establishing
the Community Engagement Committee as a standing
advisory committee to the Town Council.(RB)
CEC Scope and Purpose
Established for the purpose of providing residents an opportunity to enhance the Town’s
interaction with the public.The Community Engagement Committee shall:
•Act in an advisory capacity to the Town Council regarding Community Engagement activities
•Identify topics of interest and methods or techniques to improve community engagement
•Evaluate,provide feedback,and make recommendations on selected Town programs,events,
and activities
•Serve as a focus group for selected pilot projects or programs that may require or benefit from
public input before implementation
•Serve as social media ambassadors for the Town by engaging with the Town’s social media
platforms
•Inform the Committee membership of community events that may be of interest to the Town
Council (multicultural celebrations,large neighborhood events,nonprofit events,etc.)
•9/15 New Resident Mixer
•9/24 Moonlight Movie
Special Projects
•Downtown Master Plan Focus Group
•Town Logo Review and Recommendations
•Communications Plan Review and Recommendations
•Attendance, Feedback and Recommendations on Town
events
Current CEC Structure
•Ad Hoc Advisory Committee
•Eleven members
•Chair and Vice-Chair
Proposed CEC Structure
•Eleven members
•Chair and Vice-Chair selected annually by Committee
members
•2-year Staggered Terms start October 1,2022
•Eligibility,Application,and Appointment Process follows the
Town’s Board &Commission Appointment Policy
Possibly direct Town Staff to schedule topic(s)
for discussion at a future meeting.
Agenda Item 29.
Discuss update to the Thoroughfare Plan.(HW)
Teel Parkway
Coleman and First Street
DNT Collector
With Frontier Park
Access Alternative
Agenda Item 30.
Discussion regarding a potential Capital Improvements Sub-
Committee.(RKP)
Executive Session
Section 551.087 –To discuss and consider economic development incentives and all
matters incident and related thereto.
Section 551.072 –To discuss and consider purchase,exchange,lease or value of real
property for municipal purposes and all matters incident and related thereto.
Section 551.074 –To discuss and consider personnel matters and all matters incident and
related thereto.
Section 551.074 -To discuss appointments to the Board of Adjustment/Construction Board
of Appeals,Parks &Recreation Board,Library Board,Prosper Economic Development
Corporation Board,Planning &Zoning Commission,and the Community Engagement
Committee,and all matters incident and related thereto.
Section 551.071 -To consult with the Town Attorney to address legal issues associated with
board and commission member terms of office,and all matters incident and related
thereto.
The Town Council Meeting will resume after the
Executive Session.
Reconvene into Regular Session and take any
action necessary as a result of the Closed Session.
Adjourn