04.26.22Welcome to the April 26, 2022,
Prosper Town Council Meeting.
Call to Order/Roll Call
Invocation, Pledge of Allegiance, and Pledge to the
Texas Flag
Pledge to the Texas Flag
Honor the Texas flag;
I pledge allegiance to thee,
Texas, one state under God,
one and indivisible.
Announcements of recent and upcoming events.
Presentations
Agenda Item 1.
Proclamation recognizing May 2022,as Building Safety
Month.(KD)
Agenda Item 2.
Consider and act upon the minutes from the April 12, 2022,
Town Council meeting. (MLS)
Agenda Item 3.
Consider and act upon an ordinance amending Appendix A,
“Fee Schedule”to the Town’s Code Of Ordinances by adding a
new subsection (f),“Proration Of Annual Fees,”to section XX,
“Health And Sanitation Fees”including the addition of late
payment charges.(MB)
Agenda Item 4.
Consider and act upon approving a Cooperative Purchasing
Agreement between North Texas Municipal Water District
(NTMWD)and the Town of Prosper,for the purchase of
Magnesium Hydroxide Treatment Implementation;and
authorizing the Town Manager to execute the same.(FJ)
Agenda Item 5.
Consider and act upon an ordinance abandoning a portion of
Good Hope Road prescriptive right-of-way,located north of
Windsong Parkway,beginning at a point approximately 300
feet north of Mill Branch Drive and extending northward
approximately 750 feet.(PC)
Agenda Item 6.
Consider and act upon approving an ordinance amending Chapter
3 "Building Regulations"of the Town's Code of Ordinances by
amending Section 3.14.008 “Sign Specifications and Design”
Subpart (1)of Subsection (c),“Restrictions”,and amendments to
locational restrictions in Section 3.14.012 “Criteria for Permissible
Signs”,Subpart (B)(i)(b)“Banner Sign”of Subsection 1 “Attached
Signage”;Subpart (A)(i)(a)“Development Sign”of Subsection 2
“Freestanding Signage”;Subpart (B)(i)(b)“Downtown Sign”,of
Subsection 2 “Freestanding Signage”;and Subpart (G)(i)(c)(2)
“Monument Sign”of Subsection 2 “Freestanding Signage”.(BC)
Agenda Item 7.
Consider and act upon whether to direct staff to submit a
written notice of appeal on behalf of the Town Council to the
Development Services Department,pursuant to Chapter 4,
Section 1.5(C)(7)and 1.6(B)(7)of the Town’s Zoning
Ordinance,regarding action taken by the Planning &Zoning
Commission on any Site Plans,including CHC Prosper Trail,
Prosper Tollway Office Park,and Prestonwood Temporary
Buildings.(DS)
Citizen Comments
The public is invited to address the Council on any topic.
However,the Council is unable to discuss or take action on any
topic not listed on this agenda.Please complete a “Public
Meeting Appearance Card”and submit it to the Town
Secretary prior to the meeting or address the Council via
videoconference or telephone.
Regular Agenda
Pursuant to Section 551.007 of the Texas Government Code,
individuals wishing to address the Council for items listed as
public hearings will be recognized when the public hearing is
opened.For individuals wishing to speak on a non-public
hearing item,they may either address the Council during the
Citizen Comments portion of the meeting or when the item is
considered by the Town Council.
Agenda Item 8.
Conduct a public hearing and consider and act upon a request
to amend Planned Development-94 (PD-94),for the Westside
Development,on 64.5±acres,northeast corner of US 380 and
FM 1385,regarding hotel uses and development standards.
(Z22-0001).(DS)
LOTS 15&16 WESTSIDE
ADDITION, US 380/FM 1385,
PROSPER, TX
CITY COUNCIL PRESENTATION
DATE: APRIL 26, 2022
Residence Inn
BY MARRIOTT
PRESENTATION FOR COUNCIL MEETING
CITY OF PROSPER, TX
LOTS 15&16 WESTSIDE
ADDITION, US 380/FM 1385,
PROSPER, TX
CITY COUNCIL PRESENTATION
DATE: APRIL 26, 2022
THANK YOU !
Possibly direct Town staff to schedule topic(s) for discussion at
a future meeting
Agenda Item 9.
Discussion regarding First Street (Coleman-Craig).(LH)
FIRST STREET
Coleman to Craig
AM Peak Hours PM Peak Hours
Off Peak Hours
Macon, GA US-41 BUS
MACON, GEORGIA
Coleman to Parvin (PARD Facility)
•Four structures closer than proposed 25’ Setback
•Eight parcels with potential right-of-way
acquisition (plus two Town properties)S. ChurchS. Parvin
Parvin (PARD Facility) to Craig
•Seven structures closer than proposed 25’ Setback
•Nineteen parcels with potential right-of-way acquisitionS. ParvinCraig RdField StLane St
Coleman to Parvin (PARD Facility)
•The same four structures closer than proposed 25’ Setback
•Eight parcels with potential right-of-way acquisition (plus
two Town properties)S. ChurchS. Parvin
Parvin (PARD Facility) to Craig
•The same seven structures closer than proposed 25’ Setback
•The same nineteen parcels with potential right-of-way
acquisitionS. ParvinCraig RdField StLane St
Continuous Traffic Flow
Agenda Item 10.
Receive an update regarding Phase 2 of the Matrix Report.(RZ)
Agenda
Why did we do this?
Phased approach
Key Findings
Recommendations
Next Steps
The “Why”
•Assess Customer satisfaction
•Have past changes have made a
difference
•Opportunities for improvements
•Why more customers didn’t respond
•Future surveys
Phased Approach
•Phase I -External customers
•Customer experience
•Opportunities for process improvement
•Phase II -Internal submittals/responses
•Staff experiences
•Process challenges and opportunities
Key Findings –Phase I
•Overall response was highly positive.
•Staff availability and capability has improved.
•Website -wealth of information.
•Challenges with timeliness of application review
•Multiple rounds of reviews.
•New comments after 1st review.
Recommendations:
Communication, Customer Service & Information
Communicate realistic
timeframes
Timely responses/soft
skills
Online performance
metrics/dashboard One-stop shop online
Changes that have started:
•Notify directly if plans delayed
•Minimize/eliminate new comments
•Phone call if comment is necessary
•Assigned point of contact -PM
•Coordinate review times
•Hold meetings to answer questions/provide
clarification
Phase II
•Matrix Consulting Group
•Building inspections
•Engineering
•Fire Marshall
•Planning
•Application Submittal –Audit
•Initial and subsequent
•Staff comments -Audit
Key Findings & Recommendations –Phase II
•Application checklists
•Incomplete applications
•Quality of plans
•Comment consistency
•Clear comments
•Reference to Code/Ord/Design Std.
•Create comment list
•Subsequent submittals
•Require response to comments
•Note Repeat Comments
•Write up if changes made outside of comments
•Meeting if not approved on 3rd review
Technology Recommendations
One stop development webpage
Online portal for application submittal & payments
Track permit progress online
EnerGov will serve as application/permit database
Recommendations –Implement ASAP
•Timeliness of reviews –provide accurate timeline
•Checklist/signed
•Minimize multiple rounds of comments
•New comments after first submittal
•Quality of review –checklist of what to include
•Comment list/Response to comments
•Callout Repeat Comments
•Required meeting if not approved on 3rd review
Next Steps
Development Video & CS Training
Implement Recommendations
Tyler EnerGov -Winter 2022
Future Customer Service Surveys
& Continually Seek Feedback
Agenda Item 11.
Receive an update on the Town Hall Balcony Receptions.(RB)
2022 Balcony Receptions
April 13 –PISD &Legislators
April 27 –Prosper Developers
May 3 –Protect Prosper
May 10 –Citizens Academy Graduation
September 29 –Prosper Chamber &Nonprofits
October 13 –HOA Presidents
November 3 –Directors &Executive Directors
Executive Session
Section 551.087 –To discuss and consider Economic Development Incentives and
all matters incident and related there to.
Section 551.072 –To discuss and consider purchase,exchange,lease or value of
real property for municipal purposes and all matters incident and related
thereto.
Section 551.074 –To discuss and consider personnel matters and all matters
incident and related there to.
Section 551.071 –To consult with the Town Attorney regarding new United
States Supreme Court decision in City of Austin v.Reagan National Advertising
relative to municipal sign regulation authority and all matters incident and
related thereto.
The Town Council Meeting will resume after the
Executive Session.
Reconvene into Regular Session and take any
action necessary as a result of the Closed Session.
Adjourn