Loading...
20211123Welcome to the November 23, 2021, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Presentations Agenda Item 1. Communication and Community Engagement Update. (RB) Executive Director of Community Services Communications Manager Communications Specialist Community Engagement Specialist-PT Communications and Community Engagement Staff New Programs and Program Enhancements Resident UpdateResident Update Prosper Works Video SeriesProsper Works Video Series www.youtube.com/townofprosper Prosper Works Video SeriesChatbot Updates Prosper Works Video SeriesMobile App Re-Launch Community Engagement Activities •HOA Presidents Meetings •HOA Management Company Meetings •Homecoming Parades Community Engagement Activities •Candidate Orientation •New Councilmember Orientation •Windsong Ranch Wine & Music Festival •PISD Community Fair •Prosper Christmas Festival Community Engagement Activities •Ambassador Program •Communication with HOAs •CEC “TOP 3” Community Engagement Committee (CEC) Measuring Success •Monthly Communications Report •Social Media Analytics •TAMIO Awards https://www.prospertx.gov/strategic-plan/ Strategic Planning Dashboard Coming Soon •Updated 3-Year Plan •New Website •Video Streaming Software •Citizens Academy •Updated Citizen Satisfaction Survey •2022 State of the Community Agenda Item 2. Consider and act upon the minutes from the November 9, 2021, Town Council meeting. (MLS) Agenda Item 3. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Halff Associates, Inc., and the Town of Prosper, Texas, related to the design of the US 380 Green Ribbon Landscaping and Irrigation (Lovers –Mahard) project. (PN) Agenda Item 4. Consider and act upon authorizing the Town Manager to execute a Pipeline License Agreement between BNSF Railway Company, and the Town of Prosper, Texas, related to the construction of drainage improvements at the BNSF Railroad for the downtown apartment and townhome projects along McKinley Street. (HW) Agenda Item 5. Consider and act upon an ordinance repealing existing Article 3.16, “Pools and Spas” of Chapter 3 titled “Building Regulations” of the Code of Ordinances and replacing it with a new Article 3.16 “Swimming Pool and Spa Code” and adopting the 2021 Edition of the International Swimming Pool and Spa Code as set forth. (BC) •Pool & Spa Code Ordinance Update: •Repeal current pool and spa code •Adopt 2021 ISPSC with NCTCOG Amendments Reasons for Update: Current ordinance is from 2006 and was primarily intended for residential pools and spas HB 2858 made the 2018 ISPSC the municipal swimming pool and spa code in the state effective 9/1/20 (86th Legislative Session) HB 2205 allows for municipalities to adopt a more recent version effective 9/1/21 (87th Legislative Session) In line with a future proposal to update all codes to 2021 International Codes next fiscal year to maintain ISO rating Key Components: •Allows Building Inspections to better assist Health in the inspection of Public Swimming Pools •Provides codes for Aquatic Recreational Facilities (splash pads) •Increases uniformity within the region regarding pool codes •NCTCOG amendments remove conflicts with existing laws for public swimming pools •Pool setbacks will remain the same as previous (3’) Agenda Item 6. Consider and act upon an ordinance amending Chapter 6, "Health and Sanitation" of the Code of Ordinances by adding a new Article 6.06, "Irrigation Systems." (BC) Irrigation Systems- New Ordinance for Town Council Consideration •Prosper Strategic Plan Action •Pursuant to Section 551.006 of the Texas Local Government Code •Municipalities with Population >20,000 •Water Conservation •Protection of Water Supply 28 •Proper licensing requirements for professionals that install irrigation systems •Permitting requirements for the installation of new systems •Irrigation plan requirements to ensure that the irrigation systems are designed, installed, and maintained in a way that promotes water conservation. •Completion documents at the end of irrigation installation that confirm the installation was in accordance with the ordinance and industry requirements. 29 Irrigation Systems Ordinance-2 Part Adoption Process Part 1-November 23, 2021 New irrigation systems requirements in accordance with the Texas Local Government Code In accordance with Texas Commission on Environmental Quality (TCEQ ) Rules For Irrigation systems designed or installed on a property served by on-site sewage facility Reduced pressure backflow prevention assembly (a.k.a. RPZ or RP) required 30 Irrigation Ordinance- Part 2 Backflow Assembly Requirements- Fall 2022 Irrigation Ordinance- Part 2 •TCEQ Requirements: •TAC 30 344.52 (a) If an irrigation system is connected to a potable water supply and requires major maintenance, alteration, repair, or service, the system shall be connected to the potable water supply through an approved, properly installed backflow prevention method as defined in this title before any major maintenance, alteration, repair, or service is performed. Irrigation Ordinance- Part 2 Public Outreach •Town staff will be meeting with HOA leaders of the affected neighborhoods to inform them of the update. •Homeowners will be notified by their preferred way of contact, according to Utility Billing data. •This is anticipated to go to the Town Council after public outreach has been completed. •Once approved, this ordinance would require that once the existing backflow assembly is no longer repairable in-ground, it must be replaced with a reduced pressure principal backflow prevention assembly. Agenda Item 7. Consider and act upon a resolution casting the Town of Prosper’s 35 votes for the Collin County Central Appraisal District Board of Directors (CCAD). (MLS) Agenda Item 8. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan, including Central Fire Station and LIV Townhome-Style Multifamily. (AG) Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting or address the Council via videoconference or telephone. Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Agenda Item 9. Conduct a public hearing and consider and act upon a request for a Specific Use Permit (SUP) for an Incidental Outside Merchandise Display at an existing Convenience Store with Gas Pumps (7-Eleven), on 1.4± acres, in the Victory at Frontier development, located on the southwest corner of Preston Road and Frontier Parkway. (S21-0003). (AG) Agenda Item 10. Conduct a public hearing and consider and act upon a request for a Specific Use Permit (SUP) for a Drive- Through Restaurant with Drive-Through Service, on 1.2±acres, in the Victory at Frontier development, located on the west side of Preston Road, south of Frontier Parkway. The property is zoned Planned Development-10 (PD-10). (S21-0004). (AG) Agenda Item 11. Conduct a public hearing and consider and act upon a request to rezone 9.1±acres from Office (O) to Planned Development-Office (PD-O), to allow for a Veterinarian Clinic and/or Kennel, Indoor as a permitted use, located on the north side of Fishtrap Road, west of Legacy Drive. (Z21-0011). (AG) Agenda Item 12. Consider the adoption of a resolution calling the Town of Prosper, Texas General Obligation Bonds, Series 2012 for redemption prior to maturity and approving all matters incidental thereto. (BP) Agenda Item 13. Consider the adoption of a resolution calling the Town of Prosper, Texas Combination Tax and Revenue Certificates of Obligation, Series 2012 for redemption prior to maturity and approving all matters incidental thereto. (BP) Agenda Item 14. Consider all matters incidental and related to the issuance and sale of the Town of Prosper, Texas General Obligation Refunding Bonds, Series 2021, including the adoption of an ordinance authorizing the issuance of the bonds, establishing parameters for the sale and issuance of such bonds, and delegating certain matters to the Town Manager to act on its behalf in selling the bonds. (BP) Purpose of Refunding •Reduce interest costs by refinancing outstanding debt. •Utilize the Debt Service fund balance that can only be used for this purpose. •By using fund balance to avoid 20-year debt in 2022 versus avoiding 10-year debt the Town will save $526,704. •The Town has historically used excess fund balance to fund capital projects.By utilizing fund balance to pay off debt we will need to issue 20-year debt for projects which will increase interest costs in the long run. 2012 Refunding Options •Option 1 –Proceed with the refunding as presented utilizing $2M oftheDebtServicefundbalancetowardstheGeneralDebtServiceportionoftheoutstandingdebt. •Option 2 -In addition to the $2M contribution from the Debt Servicefundbalance,utilize General Fund balance ($428,581)to pay off theremainderoftheGeneralDebtServiceportionoftheoutstandingdebt.Proceed with debt issuance refunding of the water/sewer anddrainageCertificates.TAKE ACTION ON ITEMS 12 AND 14 •Option 3 -Pay off all outstanding debt with Debt Service fund balance($2M),General fund balance ($428,581),Water/Sewer fund balance($2,618,251),and Drainage fund balance ($531,449).TAKE ACTIONONITEMS12AND13 Fund Balance Restrictions 9/30/2020 Actual 09/30/2021 Projected 09/30/2022 Proposed General Fund 13,923,232 15,014,096 11,199,924 Water/Sewer Fund 6,867,399 7,020,631 7,274,236 Vehicle Equipment Replacement Fund 3,741,880 3,368,028 4,053,578 Crime Special Purpose District Fund 302,439 404,460 452,398 Fire Special Purpose District Fund 203,982 365,899 408,108 Debt Service Fund 2,619,367 2,499,129 512,124 Stormwater Drainage Fund 632,579 711,503 107,464 Park Dedication and Improvement Fund 2,660,035 2,758,936 2,813,686 TIRZ #1 301,260 301,260 301,260 TIRZ #2 25,189 25,052 25,000 Water Impact Fee Fund 4,271,873 8,579,210 889,210 Wastewater Impact Fee Fund 2,792,362 3,812,784 3,333,784 East Thoroughfare Impact Fee Fund 2,192,887 2,142,117 1,121,117 West Thoroughfare Impact Fee Fund 2,899,566 5,737,061 4,452,061 Special Revenue Funds 567,535 774,229 327,739 American Rescue Plan Act Funds - 3,045,165 6,090,330 Health Insurance Trust Fund 756,091 704,592 712,466 Capital/Bond Funds Cash Balance 33,497,278 57,962,138 37,675,390 Restricted Escrow Cash 4,411,045 4,000,000 3,750,000 82,665,999 119,226,290 85,499,875 Available 20,790,631 22,034,727 18,474,160 Currently Dedicated to Vehicle/Equipment Replacement 3,741,880 3,368,028 4,053,578 Restricted to Fund Specific Uses 58,133,488 93,823,535 62,972,137 ALL FUND BALANCES FUND BALANCE AND RESERVE POSITIONING FUND ACCOUNT TYPE ACTUAL 2019-2020 AMENDED BUDGET 2020-2021 ACTUAL TO DATE 2020-2021 ADOPTED BUDGET 2021-2022 REVENUES TOTAL REVENUES 33,181,348$ 36,430,243$ 39,372,679$ 37,297,081$ EXPENDITURES TOTAL EXPENDITURES 29,139,608$ 38,591,231$ 34,199,716$ 41,142,021$ Net Period Excess/(Deficit) 4,041,740$ (2,160,988)$ 5,172,962$ (3,844,940)$ NET CHANGE IN FUND BALANCE 4,041,740$ (2,160,988)$ 5,172,962$ (3,844,940)$ BEGINNING FUND BALANCE 9,881,492$ 13,923,232$ 13,923,232$ 19,096,194$ ENDING FUND BALANCE 13,923,232$ 11,762,244$ 19,096,194$ 15,251,254$ BALANCE OF UNRESTRICTED FUNDS 13,923,232$ 11,762,244$ 19,096,194$ 15,251,254$ Less: Contingency per Charter 5,827,922 7,718,246 6,839,943 8,228,404 5% Reserve 1,456,980 1,929,562 1,709,986 2,057,101 AMOUNT OVER (UNDER) MINIMUM RESERVE TARGET 6,638,330$ 2,114,436$ 10,546,265$ 4,965,749$ % AMOUNT OVER MINIMUM RESERVE TARGET 23%5%31%12% AMOUNT OVER (UNDER) IN DAYS OPERATING COST 82 20 111 43 General Fund Summary NET ASSETS AND RESERVE POSITIONING FUND ACCOUNT TYPE ACTUAL 2019-2020 AMENDED BUDGET 2020-2021 ACTUAL TO DATE 2020-2021 ADOPTED BUDGET 2021-2022 REVENUES TOTAL REVENUES 26,102,101$ 24,504,693$ 26,179,104$ 30,454,845$ EXPENDITURES TOTAL EXPENDITURES 26,164,371$ 24,593,130$ 22,767,594$ 30,201,240$ Net Income (Loss)(62,270)$ (88,437)$ 3,411,510$ 253,605$ CHANGE IN NET ASSETS (62,270)$ (88,437)$ 3,411,510$ 253,605$ BEGINNING NET ASSETS 6,929,669$ 6,867,399$ 6,867,399$ 10,278,909$ ENDING NET ASSETS 6,867,399$ 6,778,962$ 10,278,909$ 10,532,514$ 1.25 times Debt Service Reserve Limit 1.75 1.83 2.78 2.84 AMOUNT OVER (UNDER) IN DAYS OPERATING COST 94 99 163 126 Water and Sewer Fund Summary FUND BALANCE FUND ACCOUNT TYPE ACTUAL 2019-2020 AMENDED BUDGET 2020-2021 PROJECTED 2020-2021 ACTUAL TO DATE 2020-2021 ADOPTED BUDGET 2021-2022 REVENUES TOTAL REVENUES 682,786$ 715,200$ 727,200$ 746,764$ 763,300$ EXPENDITURES Operating Expenses 178,898 303,834 303,841 221,598 251,040 Debt Service 248,640 245,592 245,592 245,592 253,142 Transfers Out 100,135 98,843 98,843 98,843 99,834 Capital - - - - 763,323 Miscellaneous Capital Repairs 200,000 2024DR Old Town Regional Pond 48,323 1613DR Old Town Drainage 215,000 2003DR Frontier Lakes Drainage 300,000 TOTAL EXPENDITURES 527,673$ 648,269$ 648,276$ 566,033$ 1,367,339$ Period Excess / (Deficit)155,113$ 66,931$ 78,924$ 180,731$ (604,039)$ NET CHANGE IN FUND BALANCE 155,113$ 66,931$ 78,924$ 180,731$ (604,039)$ BEGINNING FUND BALANCE 477,466$ 632,579$ 632,579$ 632,579$ 813,310$ ENDING FUND BALANCE 632,579$ 699,510$ 711,503$ 813,310$ 209,271$ AMOUNT OVER (UNDER) IN DAYS OPERATING COST 432 388 395 517 55 Stormwater Drainage Utility Fund Summary FUND BALANCE FUND ACCOUNT TYPE ACTUAL 2019-2020 AMENDED BUDGET 2020-2021 PROJECTED 2020-2021 ADOPTED BUDGET 2021-2022 PLANNING YEAR 2022-2023 PLANNING YEAR 2023-2024 PLANNING YEAR 2024-2025 PLANNING YEAR 2025-2026 REVENUES Impact Fees 3,987,887 2,500,000 5,052,000 3,500,000 3,200,000 3,200,000 3,200,000 3,200,000 Investment Income 52,497 12,000 20,000 20,000 20,000 20,000 20,000 20,000 TOTAL REVENUES 4,040,384$ 2,512,000$ 5,072,000$ 3,520,000$ 3,220,000$ 3,220,000$ 3,220,000$ 3,220,000$ EXPENDITURES Operations-Developer Agreements 1,137,832 840,000 610,000 1,310,000 1,110,000 950,000 950,000 950,000 8012DV Tellus Windsong - 400,000 285,000 350,000 350,000 350,000 350,000 350,000 8006DV Parks at Legacy - 140,000 75,000 400,000 200,000 - - - 8011DV Star Trail - 300,000 50,000 400,000 400,000 - - - 8016DV Victory at Frontier - - - 60,000 60,000 - - - 8017DV Westside - - 200,000 100,000 100,000 - - - FUTURE AGREEMENTS 600,000 600,000 600,000 Capital 140,615 1,054,663 154,663 9,900,000 - - - 9,000,000 1715WA Fishtrap EST - 244 244 - - - - - 1716WA 24 WL Conn County Line EST/DNT - 54,419 54,419 - - - - - 1810WA Lower Pressure Plane Easements Phase II - 1,000,000 100,000 900,000 - - - - 1501WA LPP Pump Station - - - 9,000,000 - - - 9,000,000 - - - - - TOTAL EXPENDITURES 1,278,447$ 1,894,663$ 764,663$ 11,210,000$ 1,110,000$ 950,000$ 950,000$ 9,950,000$ Period Excess / (Deficit)2,761,937$ 617,337$ 4,307,337$ (7,690,000)$ 2,110,000$ 2,270,000$ 2,270,000$ (6,730,000)$ NET CHANGE IN FUND BALANCE 2,761,937$ 617,337$ 4,307,337$ (7,690,000)$ 2,110,000$ 2,270,000$ 2,270,000$ (6,730,000)$ BEGINNING FUND BALANCE 1,509,936$ 4,271,873$ 4,271,873$ 8,579,210$ 889,210$ 2,999,210$ 5,269,210$ 7,539,210$ ENDING UNRESTRICTED FUND BALANCE 4,271,873$ 4,889,210$ 8,579,210$ 889,210$ 2,999,210$ 5,269,210$ 7,539,210$ 809,210$ Water Impact Fee Fund Summary FUND BALANCE FUND ACCOUNT TYPE ACTUAL 2019-2020 AMENDED BUDGET 2020-2021 PROJECTED 2020-2021 ADOPTED BUDGET 2021-2022 PLANNING YEAR 2022-2023 PLANNING YEAR 2023-2024 PLANNING YEAR 2024-2025 PLANNING YEAR 2025-2026 REVENUES Impact Fees 1,489,545 850,000 2,800,000 2,000,000 1,400,000 1,400,000 1,400,000 1,400,000 Equity Fees 310,500 200,000 400,000 300,000 250,000 250,000 250,000 250,000 Investment Income 37,668 12,000 16,000 16,000 16,000 16,000 16,000 16,000 TOTAL REVENUES 1,837,713$ 1,062,000$ 3,216,000$ 2,316,000$ 1,666,000$ 1,666,000$ 1,666,000$ 1,666,000$ EXPENDITURES Operations-Developer Reimbursements 815,427 890,000 2,195,578 1,295,000 1,295,000 1,795,000 1,225,000 1,200,000 Future Agreements - - - - - 500,000 500,000 500,000 8001DV Tellus Weside Utilities 138,277 250,000 275,000 275,000 275,000 275,000 - - 8004DV Frontier Estates 31,037 50,000 25,000 25,000 25,000 25,000 25,000 - 8008DV Brookhollow - 25,000 385,000 220,000 220,000 220,000 - - 8002DV Prosper Partners 251,239 200,000 446,424 - - - - - 8005DV LaCima 18,060 50,000 10,000 50,000 50,000 50,000 50,000 50,000 8013DV Cook Addition (All Storage)- 15,000 27,090 50,000 50,000 50,000 50,000 50,000 8012DV Tellus Windsong 285,488 200,000 700,000 600,000 600,000 600,000 600,000 600,000 8014DV Legacy Garden 15,709 100,000 100,000 75,000 75,000 75,000 - - 1608DV LaCima Interceptor Agreement 75,617 227,064 - - - - - Capital - 1,500,000 - 1,500,000 3,359,669 - - - 2103 Doe Branch Interceptor - - - 1,500,000 1,450,000 - - - 2103 Construction of Doe Branch PH3 WWTP - 1,500,000 - - 1,909,669 - - - TOTAL EXPENDITURES 815,427$ 2,390,000$ 2,195,578$ 2,795,000$ 4,654,669$ 1,795,000$ 1,225,000$ 1,200,000$ Period Excess / (Deficit)1,022,286$ (1,328,000)$ 1,020,422$ (479,000)$ (2,988,669)$ (129,000)$ 441,000$ 466,000$ NET CHANGE IN FUND BALANCE 1,022,286$ (1,328,000)$ 1,020,422$ (479,000)$ (2,988,669)$ (129,000)$ 441,000$ 466,000$ BEGINNING FUND BALANCE 1,770,076$ 2,792,362$ 2,792,362$ 3,812,784$ 3,333,784$ 345,115$ 216,115$ 657,115$ ENDING UNRESTRICTED FUND BALANCE 2,792,362$ 1,464,362$ 3,812,784$ 3,333,784$ 345,115$ 216,115$ 657,115$ 1,123,115$ Wastewater Impact Fee Fund Summary FUND BALANCE FUND ACCOUNT TYPE ACTUAL 2019-2020 AMENDED BUDGET 2020-2021 PROJECTED 2020-2021 ADOPTED BUDGET 2021-2022 PLANNING YEAR 2022-2023 PLANNING YEAR 2023-2024 PLANNING YEAR 2024-2025 PLANNING YEAR 2025-2026 REVENUES Impact Fees 1,265,175 1,000,000 1,850,000 1,200,000 1,000,000 1,000,000 1,000,000 1,000,000 Investment Income 25,097 8,000 9,000 9,000 9,000 9,000 9,000 9,000 TOTAL REVENUES 1,290,272$ 1,008,000$ 1,859,000$ 1,209,000$ 1,009,000$ 1,009,000$ 1,009,000$ 1,009,000$ EXPENDITURES Operations-Developer Reimbursements - 300,000 610,697 175,000 175,000 - - - Reimb FM1461 - - 175,000 175,000 175,000 - - - Tanner's Mill - 300,000 435,697 - - - - - Capital 232,695 1,299,073 1,299,073 2,055,000 1,725,000 1,000,000 - 3,800,000 1938ST FM 1461 (SH289-CR166)- 175,000 175,000 175,000 175,000 - - - 2121ST Preston Rd/Prosper Trail Dual Turn Lanes - - - - 800,000 - - - 2142ST Coleman Prosper Trail to HS - - - - 300,000 - - - 1710ST Coit Rd (First-Frontier)- 364,755 364,755 - - - - 3,800,000 2018PK Coleman @ Prosper HS median landscaping - 350,000 350,000 - - - - - 2005TR Traffic Signal - Coit Rd & Richland Blvd - 409,318 409,318 - - - - - 2014ST First Street - Coit - Custer 4 lanes Eas./Const - - - 1,880,000 - - - - First Street DNT-Coleman - - - - - 1,000,000 - - Traffic Signal - First St & LaCima Blvd - - - - 450,000 - - - TOTAL EXPENDITURES 232,695$ 1,599,073$ 1,909,770$ 2,230,000$ 1,900,000$ 1,000,000$ -$ 3,800,000$ Period Excess / (Deficit)1,057,577$ (591,073)$ (50,770)$ (1,021,000)$ (891,000)$ 9,000$ 1,009,000$ (2,791,000)$ NET CHANGE IN FUND BALANCE 953,409$ (591,073)$ (50,770)$ (1,021,000)$ (891,000)$ 9,000$ 1,009,000$ (2,791,000)$ BEGINNING FUND BALANCE 1,239,478$ 2,192,887$ 2,192,887$ 2,142,117$ 1,121,117$ 230,117$ 239,117$ 1,248,117$ ENDING UNRESTRICTED FUND BALANCE 2,192,887$ 1,601,814$ 2,142,117$ 1,121,117$ 230,117$ 239,117$ 1,248,117$ (1,542,883)$ East Thoroughfare Impact Fee Fund Summary FUND BALANCE FUND ACCOUNT TYPE ACTUAL 2019-2020 AMENDED BUDGET 2020-2021 PROJECTED 2020-2021 ADOPTED BUDGET 2021-2022 PLANNING YEAR 2022-2023 PLANNING YEAR 2023-2024 PLANNING YEAR 2024-2025 PLANNING YEAR 2025-2026 REVENUES Impact Fees 4,473,468 2,500,000 5,300,000 4,000,000 3,500,000 3,500,000 3,500,000 3,500,000 Investment Income 29,506 10,000 15,000 15,000 15,000 15,000 15,000 15,000 TOTAL REVENUES 4,502,974$ 2,510,000$ 5,315,000$ 4,015,000$ 3,515,000$ 3,515,000$ 3,515,000$ 3,515,000$ EXPENDITURES Operations-Developer Agreements 1,971,627 2,625,000 1,770,000 5,300,000 2,800,000 2,800,000 2,800,000 2,800,000 8006DV Parks/Legacy - 300,000 900,000 600,000 600,000 600,000 600,000 600,000 8011DV Star Trail - 1,000,000 750,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 8012DV Tellus Windsong - 1,250,000 - 3,500,000 1,000,000 1,000,000 1,000,000 1,000,000 8014DV Legacy Garden - 75,000 120,000 200,000 200,000 200,000 200,000 200,000 Capital 583,344 945,005 707,505 - 5,000,000 - - - Braided Ramps NTTA - - - - 5,000,000 - - - 1708ST Cook Lane (First-End)- 78,938 78,938 - - - - - 1928TR Traffic Signals - Fishtrap & Teel Parkway - 43,002 43,002 - - - - - 2004TR Traffic Signals - Fishtrap & Gee Rd - 256,548 256,548 - - - - - 2011ST Gee Road - - - - - - - - 2101TR Traffic signal at Fishtrap & Artesia - 237,500 - - - - - - 2013ST Teel - 380 Intersection improvements - 329,017 329,017 - - - - - TOTAL EXPENDITURES 2,554,971$ 3,570,005$ 2,477,505$ 5,300,000$ 7,800,000$ 2,800,000$ 2,800,000$ 2,800,000$ Period Excess / (Deficit)1,948,003$ (1,060,005)$ 2,837,495$ (1,285,000)$ (4,285,000)$ 715,000$ 715,000$ 715,000$ NET CHANGE IN FUND BALANCE 1,848,003$ (1,060,005)$ 2,837,495$ (1,285,000)$ (4,285,000)$ 715,000$ 715,000$ 715,000$ BEGINNING FUND BALANCE 1,051,563$ 2,899,566$ 2,899,566$ 5,737,061$ 4,452,061$ 167,061$ 882,061$ 1,597,061$ ENDING FUND BALANCE 2,899,566$ 1,839,561$ 5,737,061$ 4,452,061$ 167,061$ 882,061$ 1,597,061$ 2,312,061$ West Thoroughfare Impact Fee Fund Summary FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 GENERAL FUND 4,671,997$ 3,525,000$ 1,250,000$ 3,885,225$ 4,405,000$ WATER/SEWER FUND 2,000,000$ 350,000$ 4,126,507$ 471,250$ 4,000,000$ STORMWATER FUND -$ -$ -$ 100,000$ 763,323$ HISTORICAL USE OF FUND BALANCE FOR CAPITAL EXPENDITURES First Street Right of Way Acquisition 1,464,000 Silo Purchase 763,000 DNT Road Improvements 659,184 Apparatus for Fire Station 3 1,810,000 Prosper Trail (Coit - Custer)1,378,813 In-Car Camera/Body worn Cameras 387,225 Windsong Road Repairs 920,000 Prosper Trail Median Landscape 275,000 Highway 289 Gateway Monument 250,000 Coleman Median Landscape 650,000 4,671,997$ 3,885,225$ Public Safety Furniture, Fixtures, and 1,500,000 Quint Engine Fire Station 4 1,100,000 Aerial Ladder Truck 1,650,000 Lakewood Park Lighting 1,545,000 Coleman (Gorgeous-Prosper Trail)375,000 Coleman (Gorgeous-PHS) Design 450,000 3,525,000$ Coleman (Gorgeous-PHS) Land Acquisition 625,000 FY 19/20 Legacy (Prairie-Fishtrap) Design 575,000 Prosper Trail (Coit-Custer)1,250,000 Additional Funds Fire Station 3 Apparatus 110,000 1,250,000$ 4,405,000$ HISTORICAL USE OF FUND BALANCE FOR CAPITAL EXPENDITURES FY 18/19 FY 17/18 FY 20/21 GENERAL FUND FY 21/22 Land Purchase (Public Works Facility)2,000,000 Water Meter and MTU Upgrades 471,250 2,000,000$ 471,250$ EW Collector Cook Ln Water Line 250,000 12" Water Line Frontier (Preston-Custer)4,000,000 Church/Parvin Water Line Relocation 100,000 4,000,000$ 350,000$ Custer Rd Meter Station and Water Line Relocation 3,576,507 Cook Lane Water Line Relocation 400,000 Broadway (Craig-Parvin) Water Line Relocation 150,000 4,126,507$ FY 19/20 WATER AND SEWER FUND HISTORICAL USE OF FUND BALANCE FOR CAPITAL EXPENDITURES FY 17/18 FY 20/21 FY 18/19 FY 21/22 OTHER FUNDING SOURCES ALTERNATIVE TO DEBT ISSUANCE OR USE OF FUND BALANCE •EDA Grant $3M -Lower Pressure Plane Project •American Rescue Plan Act -$6.09M -Doe Branch Phase 3 WWTP Staff asked our Financial Advisors for a statement on the value of present value savings and his statement is below: “Typically,present value in the municipal bond world is used only on refunding’s.This is due to the fact that an issuer does not receive money for the savings,but rather takes the savings over time via reduced debt service payments.” Purpose of Refunding •Reduce interest costs by refinancing outstanding debt. •Utilize the Debt Service fund balance that can only be used for this purpose. •By using fund balance to avoid 20-year debt in 2022 versus avoiding 10-year debt the Town will save $526,704. •The Town has historically used excess fund balance to fund capital projects.By utilizing fund balance to pay off debt we will need to issue 20-year debt for projects which will increase interest costs in the long run. 2012 Refunding Options •Option 1 –Proceed with the refunding as presented utilizing $2M oftheDebtServicefundbalancetowardstheGeneralDebtServiceportionoftheoutstandingdebt. •Option 2 -In addition to the $2M contribution from the Debt Servicefundbalance,utilize General Fund balance ($428,581)to pay off theremainderoftheGeneralDebtServiceportionoftheoutstandingdebt.Proceed with debt issuance refunding of the water/sewer anddrainageCertificates.TAKE ACTION ON ITEMS 12 AND 14 •Option 3 -Pay off all outstanding debt with Debt Service fund balance($2M),General fund balance ($428,581),Water/Sewer fund balance($2,618,251),and Drainage fund balance ($531,449).TAKE ACTIONONITEMS12AND13 Agenda Item 15. Receive an update on the Town logo and rebranding proposal. (RB) September 28 Town Council Meeting Direction: Option 1:Keep log as is,no change Option 2:Create a Town variation of the EDC &Library logo Option 3:Redesign/refresh existing logo (new color palette,updated font,cleaner graphics) Option 4:Redesign a completely new logo with a full public input process Resident/ Stakeholder Committee Virtual Public Meetings SurveysFocus Groups Time & Cost Logo Redesign -Public Input Options Rebranding Plan •Engage consultant to redesign logo based on Council direction •Public input to obtain buy-in •Marketing campaign to generate enthusiasm over new logo •Phase-in rebranding over 2-3 years, starting with website/online content Cost Estimate for Rebranding Water Towers $50,000 Street Signs, Material & Labor $201,500 Vehicles $23,000 Apparel $20,000 Letterhead/Business Cards/Name Badges $5,500 Total $300,000 Council Feedback & Direction •Logo redesign option •Public input option Agenda Item 16. Receive an update on the 2021 Texas Legislative Session and the Town of Prosper's legislative strategy. (RB) •Transportation •Development •Public Safety •Economic Development •Financial Strength •Smart Cities/Broadband Access •Water Resources •Recreational and Cultural Resources •Open Government •Elections •Local Control 2021 Town of Prosper Legislative Agenda Legislative Priorities: Texas Legislature –Regular Session •Public Utility Commission and ERCOT Reform •Constitutional or Permitless Carry •Paid Quarantine Leave for First Responders •Mental Health Leave for Police Officers •Chapter 380 Agreement Reporting •Establishment of a Statewide Broadband Office •Confidentiality of Utility Customer Information •Personal Information of Elected Officials is Confidential Special Sessions Session 1 –Lack of quorum Session 2 –Election Integrity Protection Act Session 3 –Legislative Redistricting, ARPA appropriation Legislative Strategy •Regular meetings with legislators and staff •Establish positions early, before bill filing begins •Council participation on local, regional, and state boards •Staff participation in professional organizations •Engage a legislative advocacy firm Agenda Item 17. Discussion regarding public comments during Council meetings. (RB) Public Comment Request Form is available at https://lf.prospertx.gov/Forms/PCRF Printed forms are available in Council Chambers Individuals may participate in meetings either in person or virtually via Zoom. Sec. 1.02.162 Public member request to speak at public hearing …(a) Any person wishing to speak at a Public Hearing scheduled on the agenda shall complete a Public Meeting Appearance Card prior to the matter being reached, and present it to the Town Secretary. Upon being recognized by the Mayor, the person may speak or present evidence relevant to the matter being heard. No person may speak without first being recognized by the Mayor. All persons wishing to speak on the matter shall be limited to three (3) minutes each, and there shall be a cumulative limit of sixty (60) minutes for all those speaking in favor of an item and a like limit for those speaking in opposition. The time limit may be extended by a majority vote of the Town Council. (b) The Mayor, with approval of a majority of the Town Council, may alter any of the enumerated time allocations based on the complexity of the item and the number of persons wishing to speak on the item…. Ordinance No. 13-63 –Town Council Rules of Order Sec. 1.02.191 Citizens’ comments …(a) This portion of the Town Council meeting is set aside for members of the public to address the Town Council on any item of business that is not formally scheduled on the agenda or scheduled as a public hearing. Members of the public shall complete a Public Meeting Appearance Card prior to the item being heard and present it to the Town Secretary. (b) Citizens’ comments are generally permitted at the beginning of the regular Town Council meeting, as specified on the agenda. Presentations shall be limited to three (3) minutes each, but may be extended for an additional two (2) minutes with approval of a majority of the Town Council. Citizens’ comments shall be limited to a cumulative total not to exceed fifteen (15) minutes for all speakers unless extended by a majority vote of Council…. Ordinance No. 13-63 –Town Council Rules of Order Agenda Item 18. Discussion regarding the creation of a HOA Broadband Committee. (HJ) Amberwood Farms Cedar Ridge Chapel Hill Collin Green Gentle Creek Estates Gentle Creek Villas Gentle Creek, Phase 1-8 Glenbrooke Estates Greenspoint Lakes of La Cima Preston Country Estates Preston Lakes Prestonview Estates Prosper Creek Estates Quail Lake /Deer Run Raewood on Preston Rhea Mills Steeplechase Lake Stone Creek Estates Trails of Prosper Whispering Farms Willow Ridge Underserved Legacy Neighborhoods Topics to be reviewed with the committee: •Previous efforts to advocate for enhanced broadband service on behalf of our residents •Broadband expansion plans of AT&T •Broadband expansion plans of Suddenlink •Broadband proposal from Sifi Networks •Broadband proposal from City Smart •Denton County plans to expand broadband •Grant application for a regional broadband study •Creation of a Public/Private Partnership to address underserved broadband areas Executive Session Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 –To discuss and consider personnel matters and all matters incident and related there to. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Adjourn.