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20210824Welcome to the August 24, 2021, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 1. Consider and act upon the Minutes from the August 10, 2021, Regular Town Council Meeting. (RB) Agenda Item 2. Consider and act upon the Minutes from the August 14, 2021, Special Called Town Council Meeting. (RB) Agenda Item 3. Consider and act upon an ordinance amending Section 12.09.003 "Speed Limits on Specific Streets" of Chapter 12 "Traffic and Vehicles" of the Town's Code of Ordinances by modifying the prima facie speed limits on certain streets. (HW) Agenda Item 4. Consider and act upon authorizing the Town Manager to execute Contract Amendment #2 to the Professional Services Agreement between Teague Nall and Perkins, Inc., and the Town of Prosper, Texas, related to the design of the Fishtrap Road from Stuber Elementary School to the Dallas North Tollway project. (HW) Agenda Item 5. Consider and act upon an ordinance amending the Future Land Use Plan from Medium Density Residential to Retail & Neighborhood Services, generally located on the northwest corner of Legacy Drive and Prosper Trail. This is a companion case to Z20-0013. (CA20-0003). (AG) EXISTING APPROVED Agenda Item 6. Consider and act upon an ordinance rezoning 5.5± acres, from Agriculture (A) to Planned Development- Retail (PD-R), for Legacy Storage, located on the west side of Legacy Drive, north of Prosper Trail. This is a companion case to CA20-0003. (Z20-0013). (AG) EXHIBIT D EXHIBIT F Agenda Item 7. Consider and act upon authorizing the Town Manager to execute a Development Agreement between Legacy Storage Center, LLC, and the Town of Prosper, Texas, related to development on the west side of Legacy Drive, north of Prosper Trail. (AG) Agenda Item 8. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Preliminary Site Plan or Site Plan, including Ladera Prosper, Windsong Ranch Marketplace Drive -Throughs, Gates of Prosper Big Box Retail, La CimaRetail, and Windsong Ranch Maintenance Facility. (AG) Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting or address the Council via videoconference or telephone. Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Items for Individual Consideration Agenda Item 9. Conduct a Public Hearing, and consider and act upon a request for a Sign Waiver for Children’s Health, regarding multi-tenant monument signs, located on the northwest corner of US 380 and Dallas Parkway. (MD21-0006). (AG) Less than 15’ Agenda Item 10. Conduct a Public Hearing, and consider and act upon a request for a Sign Waiver for Gates of Prosper, Phase 2, located on the southwest corner of Preston Road and Richland Boulevard, generally regarding Identity Signage. (MD21-0008). (AG) Richland PrestonN Proposed Signage Agenda Item 11. Conduct a Public Hearing, and consider and act upon a request to rezone 163.2±acres, from Planned Development-90 (PD-90) to Planned Development (PD), to facilitate the development of a single family residential subdivision with private social club, located on the north side of First Street, east of Coit Road. (Z20- 0021). (AG) Agenda Item 12. Conduct a Public Hearing, and consider and act upon a request to rezone 119.4±acres from Planned Development-90 (PD-90), to Planned Development (PD), located on the north side of US 380, east of Coit Road, generally to amend the single-family detached residential and single-family attached (townhome) residential development standards. (Z21-0009). (AG) TRACT B TRACT A TRACT A PROPOSED DEVELOPMENT STANDARDS •Eliminate 75 townhome lots (Tract B) •Relocate 75 townhome lots (to Tract A) •Incorporate townhome standards •Eliminate 153 Type D lots (Tract A) •Modify Tract B single family standards PROPOSED DEVELOPMENT STANDARDS Existing Type C Standards Proposed Lot Type 1 (Max. 65 Lots) Proposed Lot Type 2 (Max. 90 Lots) Min.Lot Area 9,000 sq. ft.6,000 sq. ft.7,000 sq. ft. Min.Lot Width 70 ft.50 ft.60 ft. Min.Lot Depth 125 ft.125 ft.120 ft. Min.Front Yard 20 ft.20 ft.20 ft. Min.Garage Setback Not Required 25 ft.25 ft. Min.Side Yard 7 ft. 5 ft.5 ft. Min.Rear Yard 20 ft. 15 ft.20 ft. Min.Dwelling Area 2,500 sq. ft.2,200 sq. ft.2,500 sq. ft. Agenda Item 13. Conduct a Public Hearing to consider and discuss the FY 2021-2022 Budget as proposed. (BP) PROPOSED BUDGET PUBLIC HEARING AUGUST 24, 2021 Presentation Outline •General Fund Budget •Five-Year General Fund Budget Projection •Utility Fund Budget •Capital Improvement Program •Accelerated Capital Improvement Program •Accelerated Five-Year General Fund Budget Projection 73 Prosper Strategic Goals 74 •Premier Residential Community •Investment in Prosper’s Future •Financially responsible Town government providing exceptional municipal services •Successful Dallas North Tollway Development •Successful Prosper Downtown Redevelopment FY 2021-2022 Budget Highlights 75 •First year accelerated implementation of $210M bond program ($40M versus $21M) •No increase in property tax rate •Tax rate shift from General Fund to Debt of 2.95 cents •Original estimate of 7.5 cent increase for bond program •No increase in Utility rates for Town customers •Continued growth in property tax and sales tax •Continued staff additions to Public Safety General Fund Revenue FY 2021-2022 Proposed Budget -$37,822,045 76 General Fund Expenditures by Department FY 2021-2022 Proposed Budget -$37,804,511 77 Supplemental Package Summary General Fund 78 One-Time Costs Recurring Costs Package Total Revenue/ Offset Total Costs Non-Discretionary $706,207 $374,633 $1,080,840 ($518,794)$562,046 Discretionary $2,980,331 $3,491,056 $6,471,387 ($776,677)$5,694,710 Requests not funded $1,474,067 $155,085 $1,629,152 $1,629,152 Major General Fund Discretionary Packages •Fire •Six Firefighter/Paramedics (P/T elimination)$ 400,116 •Three Firefighter/Paramedics (OT reduction)$ (62,301) •Replace Self Contained Breathing Apparatus $ 108,111 •Police •Four Police Officers $ 738,799 •One Detective $ 229,551 •Covered Parking $ 325,000 •Development Services •Two Building Inspectors $ 256,570 •Comprehensive Plan $ 315,000 •Library •Part-Time Social Media Content/Library $ 27,117 Production Specialist 79 Major General Fund Discretionary Packages -Continued •Streets •Streets Supervisor $ 144,462 •Signs and Signal Supervisor $ 129,432 •Pavement Data Collection Program $ 109,000 •Traffic Signal Upgrade Plan and Design $ 376,825 •Parks •Park Planner $ 88,923 •Administrative Assistant $ 70,782 •Lakewood Park Lighting Improvements $ 795,000 •US380 Median Design Phase 2 $ 90,000 •Crew Leader/Shop Mechanic $ 109,039 •Heavy Equipment Operator $ 63,561 •Chemical Technician $ 61,282 80 Major General Fund Discretionary Packages -Continued •Administration •Public Meeting Video Streaming Solution $ 60,500 •Grants Administrator $ 92,361 •Part-Time Payroll Specialist $ 38,314 •AT&T Firstnet –Public Safety Vehicle Routers $ 58,000 •GIS Analyst $ 25,806 •Part-Time Administrative Assistant $ 29,673 •Town Website Redesign $ 50,000 •Part-Time Court Clerk $ 40,398 •Engineering •Senior Engineer –Development $ 149,261 •Part-Time Administrative Assistant $ 38,053 •Median Lighting Design –US380 $ 55,000 81 General Fund 5-Year Budget Projection 82 Proposed Year 2 Year 3 Year 4 Year 5 Budget Projected Projected Projected Projected FY 2021-2022 FY 2022-2023 FY 2023-2024 FY 2024-2025 FY 2025-2026 Beginning Fund Balance 15,014,096 15,031,630 15,041,668 15,052,136 15,063,047 Revenues 37,822,045 39,512,437 41,513,178 43,648,166 45,770,379 Base Budget Expenditures 30,252,284 34,282,217 35,310,684 36,370,003 37,461,104 Proposed Non & Discretionary Supplements 7,552,227 - - - - 3% Compensation/Operating Inflation 1,028,466 1,059,320 1,091,100 1,123,833 Future Police Positions 589,194 939,101 1,431,906 2,317,714 Future Fire Positions 1,189,909 1,886,151 2,524,924 3,235,300 Remaining Available (Other Depts/One-Time)2,412,614 2,307,454 2,219,321 1,621,061 Total Anticipated Expenditures 37,804,511$ 39,502,400$ 41,502,710$ 43,637,254$ 45,759,012$ Ending Fund Balance 15,031,630$ 15,041,668$ 15,052,136$ 15,063,047$ 15,074,414$ Change in Fund Balance 17,534$ 10,038$ 10,468$ 10,911$ 11,367$ Fund Balance as % of Expense 40%38%36%35%33% Fund Balance Goal is minimum of 20% Contingency reserves per Charter and additional 5% reserve. 2021 Property Valuations and Proposed Tax Rate •Certified Total Taxable (after freeze loss) Increased 18.2% •Total Valuation $5,437,210,564 •New Construction $469,526,490 (56% of increased value) 83 •Proposed Tax Rate Maintenance & Operation $0.3380 / $100 Debt Service $0.1820 / $100 Total Proposed Tax Rate $0.5200 / $100 •No-New Revenue Tax Rate $0.481842 / $100 •Voter-Approval Tax Rate $0.539436 / $100 Proposed Property Tax Rate Comparison 84 Sales Tax 8.25% Collected in the Town 85 Sales Tax Historical Collections -1% GF Net of TIRZ 86 Fiscal Year Sales Tax Collections % Change FY 2016-2017 $3,509,444 25.50% FY 2017-2018 $4,424,976 26.09% FY 2018-2019 $4,870,250 10.06% FY 2019-2020 $6,096,349 25.18% FY 2020-2021 Projected $7,592,607 24.54% FY 2021-2022 Proposed $7,972,237 5.00% Water and Sewer Fund Revenue FY 2021-2022 Proposed Budget –$30,840,195 87 Water & Sewer Fund Expenditures by Function FY 2021-2022 Proposed Budget -$30,201,240 88 Supplemental Package Summary Water-Sewer Fund 89 One-Time Costs Recurring Costs Package Total Revenue/ Offset Total Costs Non-Discretionary $293,400 $1,381,662 $1,675,062 ($1,325,682)$349,380 Discretionary $237,733 $345,141 $582,874 ($18,500)$564,374 Requests not funded $35,000 $3,113 $38,113 $38,113 Major Water & Sewer Discretionary Packages •Utility Billing •Utility Billing Clerk $ 65,905 •Water •Crew Leader $ 118,754 •Irrigation Specialist $ 106,802 •Public Works and Parks Facility Needs Assessment $ 80,000 •Wastewater •Odor Control –Public Works Lift Stations $ 250,000 •Utility Line Locator $ 121,039 90 Average Monthly Residential Bill Comparison 91 FY 2021-2022 Proposed Positions 92 Department Proposed Staffing Positions FTE Department Proposed Staffing Positions FTE Finance Grants Administrator 1.0 Park Administration Administrative Assistant 1.0 Human Resources P/T Payroll Specialist 0.5 Park Operations Crew Leader/Shop Mechanic 1.0 IT GIS Analyst 1.0 Park Operations Heavy Equipment Operator 1.0 IT P/T Administrative Assistant 0.5 Park Operations Chemical Technician 1.0 Municipal Court P/T Court Clerk 0.5 Library P/T Social Media Content/Library Production 0.5 Police Police Officers 4.0 Engineering Senior Engineer 1.0 Police Detective 1.0 Engineering P/T Administrative Assistant 0.5 Fire Firefighter/Paramedics 9.0 Utility Billing Utility Billing Clerk 1.0 Building Inspections Building Inspectors 2.0 Water Crew leader 1.0 Streets Streets Supervisor 1.0 Water Irrigation Specialist 1.0 Streets Signs and Signal Supervisor 1.0 Wastewater Utility Line Locator 1.0 Park Administration Park Planner 1.0 32.5TOTAL FTE 93 Revenues by Type FY 2021-2022 Proposed Budget -$102,574,483 *Excludes Transfers Expenditures by Type FY 2021-2022 Proposed Budget -$114,915,859 94*Excludes Transfers Expenditures by Fund FY 2021-2022 Proposed Budget 95 CAPITAL IMPROVEMENT PROJECTS 96 Current CIP Projects (Yellow) Coit Road (First -Frontier) FM 1461 (TxDOT) First (Coit –Custer) Fishtrap (Teel-Gee) Gee Road (Fishtrap-Windsong) Fishtrap (Elem-DNT) First (DNT-Coleman) FM 1385 (TxDOT) Teel/US 380 Intersection Frontier Park Drainage LPP Pump Station and Water Line Current CIP Projects (Yellow) -DESIGN US 380 (TxDOT) Central Fire Station Lakewood Park Tanner’s Mill Park Current CIP Projects (Yellow) Custer Road (TxDOT) Teel (Ironwood -Parvin) Legacy (Star Trail) Fishtrap (Middle-Elem) Central Fire Station DNT Overpass at US 380 Prosper Trail/DNT Current CIP Projects (Yellow) -CONSTRUCTION Prosper Trail (Coit –Custer) US 380 Green Ribbon Landscaping Coleman Landscape (Talon-Victory) US 380 (TxDOT) SH 289 Green Ribbon Landscaping Frontier Parkway (DNT –Preston) CIP Program: FY 21/22 (Green) CIP Program: FY 21/22 (Green) –STREET PROJECTS Fishtrap (Elem-DNT) CONSTRUCTION DNT Main Lanes DESIGN First (Coit –Custer) CONSTRUCTION Teel/US 380 Intersection CONSTRUCTION Craig (Fifth -Preston) DESIGN Preston/Fifth LTL DESIGN Preston/Prosper Trail LTL DESIGN Fishtrap (Segment 2) PISD Reimbursement 102 Town Debt Other Town Non Town Project Name Funding Funding Funding First Street (Coit - Custer) (Land/Esmt)1,000,000$ 600,000$ First Street (Coit - Custer) (Construction)17,320,000$ 1,280,000$ Fishtrap (Elem - DNT) (Construction)700,000$ Fishtrap Segment 2 (PISD Reimbursement)1,063,033$ Teel (US 380 Intersection Improvements) (Land/Esmt)510,000$ Teel (US 380 Intersection Improvements) (Construction)670,000$ Preston Road / First Street Dual Left Turn Lane (Design) 20,000$ 80,000$ Preston Road / Prosper Trail Dual Left Turn Lane (Design) 100,000$ FM 1461 - Land and Utilty Relocation Payment 2 of 3 175,000$ Craig Street (Preston - Fifth) (Design)300,000$ Craig Street (Preston - Fifth) (Land/Esmt)150,000$ DNT Main Lane (US 380 - FM 428)35,000,000$ -$ TOTAL FUNDING SOURCES:21,713,033$ 2,175,000$ 35,080,000$ TOTAL STREETS PROJECTS: STREET PROJECTS 58,968,033$ CIP Program: FY 21/22 (Green) US 380 Green Ribbon Funding DESIGN Windsong Park CONSTRUCTION Pecan Grove Park CONSTRUCTION Prairie Park CONSTRUCTION Lakewood Park CONSTRUCTION Tanner’s Mill Park CONSTRUCTION Windsong H&B CONSTRUCTION Gee Road H&B CONSTRUCTION Frontier Storage DESIGN/CONSTRUCTION Sexton Park DESIGN Coleman Landscape (Victory-Preston) DESIGN/CONSTRUCTION Prosper Trail Landscape (DNT-700’ East) DESIGN/CONSTRUCTION CIP Program: FY 21/22 (Green) –PARK PROJECTS 104*Park Development Agreement Town Debt Other Town Non Town Project Name Funding Funding Funding Windsong Ranch Park # 2 (7.5 Acres / No Lights) (Construction)*230,000$ Pecan Grove Park Phase # 2 (21.5 Acres / No Lights) (Construction)575,000$ Prairie Park (6.7 Acres / No Lights)*300,000$ Lakewood Preserve, Phase 2 (22 Acres/Lights) (Construction)995,000$ Tanner's Mill, Park, Phase 2 (Construction)930,000$ -$ Windsong H&B Trail Ph 3C,5,6A,6B,7,8, and 9) (Construction)*435,000$ Gee Rd. Trail Connection 700,000$ -$ Frontier Park Storage (Design & Construction)173,000$ Sexton Park, Phase 1 (Design)1,200,000$ -$ Coleman Street Median Landscaping (Victory - Preston) (Design)25,000$ Coleman Street Median Landscaping (Victory - Preston) (Construction)625,000$ Prosper Trail (DNT - 700' East) Median Landscaping (Design)25,000$ Prosper Trail (DNT - 700' East) Median Landscaping (Construction)250,000$ US 380 Green Ribbon Landscaping-Irrigation(Lovers-Mahard)(Design)90,000$ TOTAL FUNDING SOURCES:2,830,000$ 3,723,000$ -$ TOTAL PARK PROJECTS: PARK PROJECTS 6,553,000$ CIP Program: FY 21/22 (Green) Parks/PW NEEDS ASSESS. LPP Pump Station and Water Line CONSTRUCTION Doe Branch Parallel Interceptor DESIGN/CONSTRUCTION Frontier Park Drainage CONSTRUCTION CIP Program: FY 21/22 (Green) –FACILITY and UTILITY PROJECTS 106 Town Debt Other Town Non Town Project Name Funding Funding Funding Parks & Public Works Needs Assessment 80,000$ TOTAL FUNDING SOURCES:-$ 80,000$ -$ TOTAL FACILITY PROJECTS: FACILITY PROJECTS 80,000$ 107 Town Debt Other Town Non Town Project Name Funding Funding Funding LPP Pump Station Phase 2 (Construction)2,062,000$ 9,000,000$ 3,000,000$ LPP WL Phase 2A (Construction)8,684,000$ LPP Water Line Phase 2A Easement Costs 900,000$ TOTAL FUNDING SOURCES:10,746,000$ 9,900,000$ 3,000,000$ TOTAL WATER PROJECTS: WATER PROJECTS 23,646,000$ 108 Town Debt Other Town Non Town Project Name Funding Funding Funding Doe Branch Parallel Interceptor (Design) 500,000$ Doe Branch Parallel Interceptor (Construction)3,500,000$ 1,000,000$ TOTAL FUNDING SOURCES:3,500,000$ 1,500,000$ -$ TOTAL WASTEWATER PROJECTS: WASTEWATER PROJECTS 5,000,000$ 109 Town Debt Other Town Non Town Project Name Funding Funding Funding Frontier Park/Lakes of Prosper Drainage (Construction)685,000$ 300,000$ TOTAL FUNDING SOURCES:685,000$ 300,000$ -$ TOTAL DRAINAGE PROJECTS: DRAINAGE PROJECTS 985,000$ First Street (DNT-Coleman): Land (Years 26-31 to FY 21/22) Legacy (Prairie-Fishtrap): Design (Years 26-31 to FY 21/22) Coleman (Gorgeous-PHS): Design & Land (Years 26-31 to FY 21/22) Lakewood Preserve Lighting (FY 24/25 to FY 21/22) Fire Station #4 Engine (New Item) Fishtrap (Teel-Gee): Construction (FY 23/24 to FY 21/22) Gee Road (Fishtrap-Windsong): Construction (Years 26-31 to FY 21/22) Fire Station #4: Design (FY 22/23 to 21/22) Accelerated CIP Program: FY 21/22 (Blue) First Street (DNT-Coleman): Construction (Years 26-31 to FY 22/23) Fire Station #4: Construction (FY 24/25 to 22/23) Accelerated CIP Program: FY 22/23 (Red) Accelerated CIP Program General Fund Drawdown/Settlement Funds •First Street (DNT -Coleman) Land Acquisition $ 1,225,000 •Moved from Years 26-31 to FY 21/22 •Legacy (Prairie -Fishtrap) Design $ 850,000 •Moved from Years 26-31 to FY 21/22 •Coleman (Gorgeous –Prosper HS) Design*$ 750,000 •Moved from Years 26-31 to FY 21/22 •Coleman (Gorgeous –Prosper HS) Land $ 625,000 •Moved from Years 26-31 to FY 21/22 •Lakewood Preserve Lighting $ 750,000 •Moved from FY 24/25 to FY 21/22 •Fire Station #4 Engine $1,100,000 •New Item Total $5,300,000* *Use of $300,000 in Impact Fees 112 Accelerated CIP Program Debt Funded •Fishtrap (Teel –Gee Road) Construction $ 6,025,000 •Moved from FY 23/24 to FY 21/22 •Gee Road (Fishtrap –Windsong Retail) Construction $ 3,520,000 •Moved from Years 26-31 to FY 21/22 •First Street Land and Construction $12,300,000 •Moved from Years 26-31 to FY 22/23 •Fire Station #4 Design and Construction $ 6,000,000 •Design Moved from FY 22/23 to FY 21/22 •Construction Moved from FY 24/25 to FY 22/23 113 American Rescue Plan Act (ARPA) Funds 114 •Doe Branch, Phase 3 WWTP Construction $13,050,000 •Use of ARPA Funds to reduce debt issuance by $6,000,000 •FY 22/23 General Fund 5-Year Budget Projection Accelerated Capital Budget Plan 115 Key Dates in Budget Process September 14 Public Hearing on Proposed Tax Rate Council Sets the 2021 Tax Rate Council Adopts the FY 2021-2022 Budget October 1 Fiscal Year 2021-2022 Begins 116 Thank you! Questions? 117 Executive Session Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 –To discuss and consider personnel matters and all matters incident and related thereto. Section 551.071 –Consultation with Town Attorney regarding Town of Prosper v. C.W. Young Construction Co., L.P., et al., Cause No. 17-7725-367, pending in the 431st Judicial District Court of Denton County, Texas. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Adjourn.