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20210622Welcome to the June 22, 2021, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Presentations Agenda Item 1. EMS for Children -Gold Recognition (SB) Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 2. Consider and act upon the minutes of the June 8, 2021, Town Council meeting. (ML) Agenda Item 3. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Peak Program Value, LLC, and the Town of Prosper, Texas, related to providing additional cost management of the construction budget of the Public Safety Complex, Phase 2 (Central Fire Station and Fire Administration) facility project. (SB) Agenda Item 4. Consider and act upon approving the purchase of one skid steer loader from RDO Equipment Co., through the Sourcewell Purchasing Cooperative; one sewer cleaning machine from HotJet USA and one tractor from Landmark Equipment, through the Texas Local Government Purchasing Cooperative; and authorizing the Town Manager to execute documents for the same. (FJ) Agenda Item 5. Consider and act upon approving the purchase of manhole rehabilitation services from Fuquay, Inc., through the Texas Local Government Purchasing Cooperative; and authorizing the Town Manager to execute documents for the same. (FJ) Agenda Item 6. Consider and act upon authorizing the Town Manager to execute a License, Maintenance and Hold Harmless Agreement between 1385 & 380 Investments LP, and the Town of Prosper, Texas, related to the installation and maintenance of landscaping, pedestrian walkways and other associated amenities within right-of-way of Kent Drive in the Glenbrooke development. (DH) Agenda Item 7. Consider and act upon authorizing the Town Manager to execute an Escrow Agreement between 1385 & 380 Investments LP, and the Town of Prosper, Texas, related to the future reconstruction of improvements on US Highway 380 to serve the Westside development. (HW) US HIGHWAY 380 Agenda Item 8. Consider and act upon an ordinance rezoning 5.3± acres from Downtown Commercial (DTC) to Planned Development-Multifamily (PD-MF), to facilitate a townhome-style multifamily development, located on the east and west sides of future McKinley Street, north of Fifth Street. (Z21-0006). (AG) Agenda Item 9. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan, including Prosper Business Park. (AG) Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting, or address the Council via videoconference or telephone. Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Items for Individual Consideration Agenda Item 10. Conduct a Public Hearing, and consider and act upon a request to amend the Future Land Use Plan from Medium Density Residential to Retail & Neighborhood Services, generally located on the northwest corner of Legacy Drive and Prosper Road. This is a companion case to Z20-0013. (CA20-0003). (AG) Agenda Item 11. Conduct a Public Hearing and consider and act upon a request to rezone 5.5±acres, from Agriculture (A) to Planned Development-Retail (PD-R), for Legacy Storage, located on the west side of Legacy Drive, north of Prosper Road. This is a companion case to CA20-0003. (Z20-0013). (AG) Agenda Item 12. Consider and act upon Conceptual Development Plans for Encompass Health, on 8.2±acres, located on the east side of Mahard Parkway, north of US 380. The property is zoned Planned Development-47 (PD-47). (D21-0034). (AG) Agenda Item 13. Project update for the Dallas North Tollway Design Guidelines. (KD) Subject Area: Dallas North Tollway DNT Discussion Recap Overlay District •Regulatory •Base Zoning/Property Rights Maintained •Published as part of the Zoning Requirements •Effective as a stand alone or along side a Planned Development Design Guidelines •Guiding Framework •Base Zoning/Property Rights Maintained •Published as an amendment to the Comprehensive Plan •Most effective when used in creating or amending a Planned Development Design Guidelines -Purpose and Intent •A Tool to Help Shape the Future of the Tollway •Elevates Community’s Expectations •Gives Property Owners a Design Framework to Work From •Offers Flexibility to Developers, Encouraging Creativity and Innovation while communicating expected outcomes •Development proposals compatible with Town Goals Design Guidelines in Progress •Met with Councilmembers •Meetings with Town Staff –Ongoing •First Discussion with the Developer’s Council •Review of Other Community Overlay Districts -Ongoing •Review of Existing Plans –Ongoing Site Visits to The Colony, City of Frisco Goal 1: Provide a variety of land uses, in accordance with the vision of Prosper residents, which diversify the tax base and enable all types of people to live, work, shop, eat and relax in Prosper. Goal 4: Require high-quality and visually attractive architectural characteristics in both residential and non- residential developments. 2012 Comprehensive Plan 1.2: Maximize development along the Dallas North Tollway by providing opportunities for Class A office space (office space defined by high-quality furnishings, state-of -the-art facilities and excellent accessibility), corporate campus development and mixed-use retail/residential development. 1.3: Create specific landscaping and thematic design guidelines for development along the Dallas North Tollway. 1.4: Promote larger-scale master planned developments over small-scale individual developments along the Dallas North Tollway by discouraging individual developments under 5 acres in size. Other Design Considerations in the Implementation Plan: Office buildings should be designed for a “campus feel”—they should be oriented towards common public space with significant landscaping and should be linked by a pedestrian network. A common architectural theme should also be established for a consistent visual appearance. Structured parking should be encouraged in more intense areas to limit the presence and visibility of large parking lots. Structured parking should be oriented in a way that minimizes visibility from the Tollway. Dallas North Tollway –Overlay District Comprehensive Plan Implementation Plan Dallas North Tollway District Future Plan Use Map Thoroughfare Plan Hike and Bike Trail Master Plan Guideline Elements •Overview of the Town’s Existing Plans •Project Area Gateways •Existing Neighborhoods in the Project Area •Building Placement and Form •Parking/Parking Structures •Public Spaces/Art •Pedestrian and Biking Connections •Signage •Landscaping Proposed Land Uses Encouraged •Intense Land Uses •Mixed -Use •Medical/Professional Offices •Retail •Hotels •Multi-Family •Recreational/Entertainment Discouraged •Low Intensity •Auto-related Land uses •Assembly/Manufacturing •Outdoor storage •Current Phase-Drafting Guidelines •Meet With Developers/Developer’s Council–July thru August •P&Z Commission Work Session -August •Town Council Review of Initial Draft Guidelines –September •P&Z Public Hearing-October •Town Council Public Hearing-November Development of Guidelines/ Comprehensive Plan Amendment DNT Design Guidelines Questions/Feedback Agenda Item 14. Consider and act upon authorizing the Town Manager to accept a grant award from the U.S. Department of Commerce through the State of Texas Economic Development Administration (EDA). (KB) Agenda Item 15. Discussion to review the upcoming budget process and receive Town Council priorities for incorporation into the FY2021-2022 Proposed Budget. (BP) TOWN COUNCIL BUDGET WORK SESSION June 22, 2021 FY 2021 -2022 Budget Calendar •July 25, 2021 Appraisal District Required to Certify Tax Roll •July 27, 2021 Preliminary Budget/General Fund and tax rate discussion •August 10, 2021 Town Manager presents Proposed Budget Certified Collection Rate/Certified Appraisal Roll and Proposed Property Tax Rate to Town Council •August 17, 2021 Finance Subcommittee Reviews Proposed Budget •August 24, 2021 Town Council Meeting –Public Hearing (Budget) •August 26, 2021 Budget Town Hall Meeting (In-person and Zoom) •September 14, 2021 Public Hearing (Tax Rate) Adopt Budget and Tax Rate •October 1, 2021 New Fiscal Year Begins 52 FY 2021-2022 Budget •Increased property valuations •New growth to tax roll •Increased sales tax receipts •External funding sources (grants) •Increased demands for service •Planned infrastructure improvements 53 Purpose -FY 21/22 Budget Considerations •CIP/Implementation $210M Bond Program •Strategic Planning Budget Consideration Items ($1,098,161) •Salary Survey (Market Study) •Regular Step/Merit Salary Increases (average 3% = $480,180) •Supplemental Requests for New Personnel ($3,290,855) •General Fund –31 FTE’s ($2,874,855) •Water Fund –4 FTE’s ($416,000) 54 Finance Committee Recommendations 55 •Present two optional budgets: •Maintaining the total tax rate of $0.52. •Increased tax rate to fund the first year of the 2020 bond election program. •Town Manager to present draft of two options on July 27th. •Strategic Planning Budget Consideration Items •Consider in-house comprehensive plan. •Consider reducing Traffic Signal Communications/Connectivity Plan. 56 •Debt Program –first 3 years •Fishtrap Road (Elem-DNT) •First Street (Coit-Custer) •Central Fire Station •Park Projects •Lakewood Preserve •Tanner’s Mill •Sexton Park •Hike and Bike Trails CIP/Implementation $210M Bond Program Strategic Planning Update Prosper Community Vision: Prosper is a community committed to excellence. It is a high-quality, family-oriented community maintaining a visually aesthetic open feel with job-producing, economically sustainable commercial development directed to the Town’s major transportation corridors, all while maintaining strong fiscal responsibility, and meeting the infrastructure needs of the Town. Prosper Strategic Vision 2036: •Prosper 2036 has a small-town relationship/feeling that is a family-friendly community. •Prosper 2036 is a beautiful and safe community. •Prosper 2036 is a high-value residential community with a quaint and cool downtown and a dynamic tollway corridor. Prosper Town Government –Our Mission: Prosper Town Government is financially responsible while providing exceptional municipal services. We engage and connect our community and invest in sustainable Town facilities and infrastructure. We provide compassionate customer service.57 Prosper Strategic Goals 2026 Goal 1:Premier Residential Community Goal 2:Investment in Prosper’s Future Goal 3:Financially responsible Town government providing exceptional municipal services Goal 4:Successful Dallas North Tollway Development Goal 5:Successful Prosper Downtown Redevelopment 58 Strategic Planning Update Policy Top Ten 59 •Dallas North Tollway Area: Vision, Master Plan/Guidelines: Direction and Town Actions •Downtown Master Plan: Goals/Vision, Development, Direction, Town Role and Town Action •Targeted Industry Attraction Strategy: Update Report (Including Retail and Restaurant Businesses) •Comprehensive Plan 10-Year Update: Commencement and Adoption •Highway 380 Bypass Advocacy (TxDOT Removal of All Options Within Prosper’s Borders): Phase 1 -Collin County •Hotel/Convention-Conference Center Development •Gates of Prosper (Blue Star Development): Update Report •Central Fire Station: Funding and Construction •Town Website Upgrade: Phase 1 –Needs Assessment •Sexton Regional Park Project: Short-Term Interim Use(s) Strategic Planning Update Policy Top Ten 60 Strategic Planning Update Management Top Ten 61 •Community Broadband Service Improvements: Advocacy •Dallas North Tollway Through Lanes: NTTA Establishment of Timeline •Market Street Highway 380 Store – Commitment to Construction: Advocacy •Legislative Advocacy: Report with Options, Direction, Key Issues and Town Position •Development Process Refinements: Baseline Data, Methodology and Update Report •Stormwater Maintenance Information for HOAs •Legacy Connection (Star Trail to Fishtrap) •Prosper Trail (Coit Road to Custer Road): Complete Construction •Fishtrap Road (Rushing Middle School to Stuber Elementary School): Complete Construction [2022] •Cook Lane (Safety Way to First Street): Complete Construction Strategic Planning Update Management Top Ten 62 Strategic Planning Budget Consideration Items ITEM FOR CONSIDERATION COST ONGOING Traffic Signal Communications/Connectivity Plan $438,800 $234,100 first year and $204,700 in second year. Town Website Upgrade $48,000 $8,000 in ongoing costs Town Brand and Style Guide To be done in-house; no funds requested. Fire Self-Contained Breathing Apparatus (SCBA) Replacement (15) $108,111 Public Information Request Software $14,500 $7,500 in ongoing costs. Public Works/Parks Facility Master Plan $45,000 Comprehensive Plan 10-Year Update $315,000 Sexton Regional Park Short-Term Interim Use(s) No funds requested at this time. Parks, Recreation and Open Space Master Plan Update $128,750 Total $1,098,161 $220,200 63 Current Benchmark Cities City Name Population Celina 21,430 Colleyville 25,700 Coppell 41,410 Frisco 193,870 Keller 45,400 Little Elm 46,200 City Name Population McKinney 194,890 Southlake 30,370 The Colony 45,260 University Park 22,900 Average 66,743 Prosper 31,100 •Long-term goal is a sustainable compensation plan. •Maintaining a competitive market-based plan. •Adjust specific positions that are below market. Purpose of Salary Survey/Market Study Regular Step/Merit Salary Increases •Sworn personnel receive a step increase (on anniversary date) to the next step (3%) upon receiving a meets or exceeds expectations on their annual performance review. •General employees are eligible for a merit increase of 0% to 4% (on anniversary date) based on their annual performance review. Budgeted at 3% based on historical averages. •Employees at top step or maximum of pay range receive a lump sum payment based on their review. Their base pay remains the same at the top of the range. 66 Discussion of Council’s Priorities •CIP/Implementation $210M Bond Program •Strategic Planning Budget Consideration Items ($1,098,161) •Salary Survey (Market Study) •Regular Step/Merit Salary Increases (average 3% = $480,180) •Supplemental Requests for New Personnel ($3,290,855) •General Fund –31 FTE’s ($2,874,855) •Water Fund –4 FTE’s ($416,000) 67 Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 -To discuss and consider personnel matters and all matters incident and related thereto. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Agenda Item 16. BBQ & Blues Update. (DR) BBQ and Blues BBQ and Blues•Date: September 25, •Time: 5:00pm –9:00pm •Location: Frontier Park •Entertainment: Blues cover bands, inflatables, carnival rides, etc. BBQ and BluesCelebrate Prosper! BBQ and Blues in the Park •Provide flexibility to change location or theme •Is Uniquely Prosper •Easily rememberedCreate logo, website, branding etc. BBQ and Blues•Sponsorship Opportunities •Title Sponsor –CoServe $5,000 in kind value Bar B Q Sandwiches and all the “fixins” •Stage Sponsor –$3,500 •Kids Entertainment Sponsor -$3,500 •Pond Entertainment Sponsor -$1,500 BBQ and Blues•Community Partners •Prosper Methodist –Provide lemonade •Prosper Ladies Association –Provide desserts •Lighthouse Fellowship –Provide hot dogs and buns BBQ and Blues•Outreach to local committees •Special Events Committee -March •Community Engagement Committee -May BBQ and Blues•Suggestions from committees •T-shirt sales day of event •Provide streaming/live service of event •Adding opportunities for vendors to attend •Incorporate the Frontier Pond •Community Engagement Committee booth •Guest satisfaction surveys BBQ and Blues•Live Entertainment •Staff contacted cities around DFW with similar events •Denton Black Chamber of Commerce for Blues/Jazz Festival •City of Denton, Grapevine and Bedford provided recommendations •Bands are all family friendly, “PG,” professional entertainers •Great crowd interaction BBQ and Blues•Halftones •45 minute set, 4 piece band, blues style cover songs •City of Grandview 4th of July Festival •Fingerprints •45 minute set, 6 piece musicians, combination of jazz and blues •City of Denton “Bluesfest,” City of Lewisville “Sounds of Lewisville” •Little Elmo & Mambo Kings •45 minute set, 7 piece band with full horn, keyboard and guitars •City of Denton “Jazz & Blues Festival” & Lake Dallas “Fireworks Festival” BBQ and Blues•Budget •Community Stage -$13,000 •Inflatables, entertainment, petting zoo, carnival rides -$12,000 •Bands -$3,000 •Portable Restrooms & Light Towers -$1,850 •Operating Supplies -$500 •Total Budget : $29,050 •Currently budget $10,050 for Community Picnic •Remaining amount of $18,550 would be transferred from Special Events Christmas Account –100-5601-60-01 Agenda Item 17. Broadband Committee Mission. (HJ) Connected Nation Study -2019 Town Broadband Efforts •Dedicated Webpage •Educational Videos, Flyers and FAQ’s •FY 20-21 Budgeted Additions •Broadband help desk staff in IT •Wi-Fi available to public outside of Library •20 Internet hotspots available for Library checkout •AT&T Overbuild Adjourn.