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20210323Welcome to the March 23, 2021, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Discussion Items Agenda Item 1. Discuss and give staff direction on location of Honor Walls. (DR) Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 2. Consider and act upon the minutes from the March 9, 2021, Town Council Meeting. (ML) Agenda Item 3. Consider and act upon awarding CSP No. 2021-22-B to Ratliff Hardscape, Ltd, related to construction services for the Hays Park Project (1802-PK); and authorizing the Town Manager to execute a construction agreement for same. (DR) Agenda Item 4. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Garver, LLC, and the Town of Prosper, Texas, related to the sizing and timing of detention pond alternatives downstream of the BNSF Railroad. (HW) Town Property Location Map Old Town Core District Drainage Study: Detention Pond Located on this Property Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting, or address the Council via videoconference or telephone. Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Items for Individual Consideration Agenda Item 5. Consider and act upon a resolution accepting the Independent Audit Report and Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 2020, as presented by a representative of Pattillo, Brown and Hill LLP., Certified Public Accountants. (BP) Agenda Item 6. Consider and act upon an ordinance amending Ordinance No. 2020-71 (FY 2020-2021 Budget). (BP) •Building Permit Revenue $1,424,982 •Administrative Services Expense $62,591 •Development Services Expense $614,994 Net Effect to General Fund $747,397 Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 –To discuss and consider personnel matters and all matters incident and related thereto. Section 551.074 -To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic Development Corporation Board, and Planning & Zoning Commission. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Agenda Item 7. Winter Storm Debrief (HJ) Agenda Item 7. Winter Storm Debrief (HJ) •State and Local Impact •Town Response and Recovery Efforts •Successes and Challenges •Lessons Learned Winter Storm Emergency State-Wide and Local Impact: •Power and Heat Outages •Water Distribution/Water Quality Problems •Frozen/Burst Pipes •Icy Road Conditions •Trash/Recycling Delays Ongoing Challenges: •Water Damage from Burst Pipes •Dead Trees and Landscaping •Gas & Electric Bill Spikes Town Response •Water Leak Notifications •Water Shut-off Assistance •Water Cleanup Assistance •Sanding Streets and Parking Lots •Emergency Communication Updates •Warming Station At Library •WiFi Hot Spot Checkout Recovery & Assistance •Leak Adjustment Available •Water Distribution Site •Fees Waived for Plumbing Permits •FEMA Disaster Assistance Information •Public Works Trash Pickup Winter Storm Emergency -Successes •“All hands on deck” approach by staff •Multi-department collaboration and problem-solving •Community Response •No interruptions in water service or quality •Access to PISD Fueling Station Winter Storm Emergency -Successes •Emergency Communication •Assistance & recovery programs mobilized quickly •Warming Station •Water Distribution Site •Zoom recovery information programs Winter Storm Emergency -Challenges Non-Emergency Office Closures •Safety concerns due to icy roads •Staff teleworked from home when possible Public Works •Sanding roads & intersections •Appropriate sanding material •Fuel shortage Winter Storm Emergency -Challenges Fire/EMS •Fuel shortage •Frozen water lines, suppression systems •Frozen hydrants, equipment Police •Frozen pipes at Police Station •Housing for officers •Transportation for Dispatchers Winter Storm Emergency -Challenges Communications •Power/internet outages for staff and public •Language barriers Library •No heat without power •Warming Station v. Shelter Criteria Winter Storm Emergency –Lessons Learned •Stockpile additional sanding materials •Acquire additional portable heaters to thaw equipment •Use RAVE system for text notification •Establish criteria & materials needed for warming station •Improvements to Town facilities Agenda Item 8. Prosper Ladera Planned Development Rezoning Discussion. (RZ) •Active Adult Living •Age 55+ •65 acres; 245 homes •Condominium layout •Private Streets •Gated Entry Active Adult Communities •Mansfield (2) •Fort Worth •Rockwall •Highland Village Timeline •EDT in early 2019 •Dec. ‘20 PD Amendment Submittal •Jan/Feb in Review/Hold •Feb. 26 Resubmittal Zoning Category •Multi-family •Single Family Residential Thoroughfare screening Landscape ROW/street section •Sidewalk on one side •Drainage •Roll curb Decreased front yard setback •Landscaping •Overhang •Easements •6’ Separation •Wall Material •Open Space •Berming along Custer •Floodplain •Park’s Trail Questions? Adjourn.