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20210209Welcome to the February 9, 2021, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Presentations Agenda Item 1. Presentation of a Proclamation to the family of former Councilmember Ane Casady in honor of her service to the Town of Prosper. (RB) Discussion Items Agenda Item 2. SmartSheet Demonstration (LH) Kickoff 30% Design 60% Design 90% Design 100% Design Advertising ( 30 days) Open Bids Council Award (30 days) Notice to Proceed Identify R/W needs/Confirm eminent domain requirement Identify conflicting utilities Verify budget/match to new development Complete usual R/W acquisition/Process eminent domain Notify conflicting utilities Verify budget/match to new development Release for Utility Relocation Complete Eminent Domain Verify Budget/match to new development FORMAL CERTIFICATION Utility relocation complete R/W acquisition complete Budget available for engineer estimate Complete contract documents Assign Project Team Confirm project intent Contract with design engineer ID R/W needs/ED Event Driven (typically up to 18-24 months) Time Driven (typically 3-6 months) Budget available Proper bids/Bid tabulation Qualified bidder Bonds Contract documents complete within 30 days Insurance Pre-Construction meeting Pre-Bid Meeting Addendums Proper advertising Note: Do not proceed past arrows unless all items are completed. Kickoff 30% Design 60% Design 90% Design 100% Design ROW and Utility Relocation Complete Advertising ( 30 days) Open Bids Council Award (30 days) Notice to Proceed Construction Identify R/W needs/Confirm eminent domain requirement Identify conflicting utilities Verify budget/match to new development Complete usual R/W acquisition/Process eminent domain Notify conflicting utilities Verify budget/match to new development Release for Utility Relocation Complete Eminent Domain Verify Budget/match to new development Budget available for engineer estimate Complete contract documents Assign Project Team Confirm project intent Contract with design engineer ID R/W needs/ED Event Driven (typically up to 18-24 months) Time Driven (typically 3-6 months) Budget available Proper bids/Bid tabulation Qualified bidder Bonds Contract documents complete within 30 days Insurance Pre-Construction meeting Pre-Bid Meeting Addendums Proper advertising Note: Do not proceed past arrows unless all items are completed. Inspections Change order tracking Project closeout Design/Permitting ROW/Utility Relocations Bidding/Construction Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 3. Consider and act upon the minutes from the January 26, 2021, Town Council meeting. (ML) Agenda Item 4. Consider and act upon an ordinance ordering a General Election to be held on May 1, 2021, and authorizing the Town Manager to execute contracts with the Collin County Election Administration, the Denton County Election Administration, and the Prosper Independent School District for joint election services. (ML) Agenda Item 5. Consider and act upon a resolution designating The Prosper Press as the official newspaper of the Town of Prosper, and The Dallas Morning News and The Frisco Enterprise as alternative advertising sources, for Fiscal Year 2020-2021. (ML) Agenda Item 6. Receive the December Financial Report. (BP) Agenda Item 7. Receive the Quarterly Investment Report. (BP) Agenda Item 8. Consider and act upon an ordinance of the Town of Prosper, Texas amending Chapter 13, “Utilities,” Section 13.07.009(a), Penalties or Disconnections During Coronavirus Public Health Emergency; and Creation of Coronavirus Disaster Economic Relief Fund” establishing an effective date to reinstate late payment fees or penalties and disconnection of services for non-payment of utility customer accounts. (BP) Agenda Item 9. Consider and act upon approving the purchase of a Multi Pro 5800 chemical spray unit from Professional Turf Products, through the Texas Local Government Purchasing Cooperative; and authorizing the Town Manager to execute documents for the same. (DR) Agenda Item 10. Consider and act upon authorizing the Town Manager to execute the First Amendment to the Wastewater Impact Fees Reimbursement Agreement between VP WINDSONG OPERATIONS LLC, and VP WINDSONG INVESTMENTS LLC, both as successors-in-interest to TVG Texas I, LLC, and the Town of Prosper, Texas, related to the extension of wastewater lines to serve the Windsong Ranch development. (HW) Town of Prosper Wastewater System Capital Improvement Plan –Windsong Ranch Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting, or address the Council via videoconference or telephone. Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Items for Individual Consideration Agenda Item 11. Conduct a Public Hearing, and consider and act upon a request to amend Subdistrict 2 of Planned Development-67 (PD-67), on 217.8±acres, generally to modify the multifamily development standards for the Gates of Prosper, located on the southwest corner of Coleman Street and Lovers Lane. (Z20-0022). (AG) CONCEPT ELEVATIONS (for informational purposes) UPDATED CONCEPT ELEVATIONS Agenda Item 12. Consider and act to authorize the Town Manager to execute a Development Agreement between Founders Classical Academy of Prosper and the Town of Prosper, Texas, related to the Founders Classic Academy Charter School development on the southwest corner of First Street and Custer Road. (AG) Agenda Item 13. Consider and act upon authorizing the Town Manager to execute the First Amendment to the Development Agreement between Cook Children’s Health Care System and the Town of Prosper, Texas, related to the Cook Children’s Medical Center. (AG) SOUTH ELEVATION Approved Proposed EAST ELEVATION Approved Proposed NORTH ELEVATION Approved Proposed SOUTHEAST RENDERING Approved Proposed Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 –To discuss and consider personnel matters and all matters incident and related thereto. Section 551.074 -To discuss and review the Town Manager's performance evaluation. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Agenda Item 14. Discussion on honoring former Councilmembers. (RB) Agenda Item 15. Discussion on Future Budget Amendment (HJ): •Public Safety and Veterans Honor Wall •Bureau Veritas •Development and Permitting Software •Communications Manager Position Adjourn.