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20210112Welcome to the October 12, 2021, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Happy Birthday, Mayor Smith! Presentations Agenda Item 1. Recognize outgoing Board and Commission members. (RB) Presentations Agenda Item 2. Presentation of a Proclamation to members of the Prosper IT Department recognizing October 2021, as National Cybersecurity Month. (MLS) Agenda Item 3. Consider and act upon the minutes from the September 28, 2021, Town Council meeting. (MLS) Agenda Item 4. Consider and act upon approving Amendment No. 1 to the Cityworks License and Maintenance Agreement between Azteca Systems, LLC., a sole source provider, and the Town of Prosper, Texas; and authorizing the Town Manager to execute documents for the same. (LJ) Agenda Item 5. Consider and act upon approving Change Order Number 02 for Bid No. 2021-30-B to Tiseo Paving Co., related to construction services for the Fishtrap Road Segment 4 Construction and Segment 1-4 Landscaping Architecture project; and authorizing the Town Manager to execute Change Order Number 02 for same. (HW) Agenda Item 6. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Sciens, LLC and the Town of Prosper, Texas, related to Phase III ERP System Selection Consultant for Finance, Utility Billing, Municipal Court, and Human Resources. (BP) Agenda Item 7. Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement between Collin County and the Town of Prosper, Texas accepting a grant award from the 2018 Collin County Parks and Open Spaces Project Assistance Fund for the Pecan Grove Park Trail project. (PN) Agenda Item 8. Receive the August Financial Report. (BP) Agenda Item 9. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Lee Engineering, LLC, and the Town of Prosper, Texas, related to providing on-call traffic engineering services. (HW) Agenda Item 10. Consider and act upon an ordinance for a Specific Use Permit (SUP) for a Nursery, Major (Calloway’s), in Gates of Prosper, on 3.2±acres, located on the north side of Richland Boulevard, west of Preston Road. The property is zoned Planned Development-67 (PD-67). (S21-0001) (AG) South-Front Elevation East-Side Elevation North-Rear Elevation West-Side Elevation Agenda Item 11. Consider and act upon authorizing the Town Manager to execute a Development Agreement between 289 (Preston) & 380, L.P., and the Town of Prosper, Texas, related to the Calloway’s Nursery in the Gates of Prosper development. (AG) Agenda Item 12. Consider and act upon an ordinance amending the Future Land Use Plan from Old Town Single Family to Old Town Office, generally located on the southeast corner of Coleman Street and Seventh Street. (CA21- 0002). (AG) Agenda Item 13. Consider and act upon an ordinance rezoning 0.7± acres from Single Family-15 (SF-15) to Planned Development-Downtown Office (PD-DTO), to allow for the conversion of the existing structure into an office, located on the southeast corner of Coleman Street and Seventh Street. (Z21-0005). (AG) Existing West Facing (Front) Elevation Proposed West Facing (Front) Elevation Elevations (Continued) Agenda Item 14. Consider and act upon authorizing the Town Manager to execute a Development Agreement between Jeff and Cara Sorensen, and the Town of Prosper, Texas, related to 104 E. Seventh Street. (AG) Agenda Item 15. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan, including Salad and Go and Whispering Farms Equestrian Center. (AG) Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting or address the Council via videoconference or telephone. Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Items for Individual Consideration Agenda Item 16. Consider and act upon a resolution expressing official intent to reimburse costs of projects approved by town voters in the November 3, 2020, Bond Election. (BP) 2022 General Obligation Bond Issuance 2014-ST First Street (Coit-Custer) Land/Construction $18,320,000 2010-ST Fishtrap (Teel-Gee) Construction $6,025,000 2011-ST Gee Road (Fishtrap-Windsong Retail ) Construction $3,520,000 2012-ST Fishtrap (Elementary – DNT) 4 lanes Construction $700,000 2013-ST Teel (US380 Intersection Improvements) Land/Construction $1,180,000 2140-ST Craig Street (Preston-Fifth) Design/Land $450,000 TOTAL STREET PROPOSITION ISSUANCE $30,195,000 2108-PK Tanner’s Mill Park Ph 2 Construction $930,000 2120-PK Gee Road Trail Connection $700,000 2122-PK Sexton Park Ph 1 Design $1,200,000 TOTAL PARK PROPOSITION ISSUANCE $2,830,000 2137-FC Fire Station #4 Design $600,000 TOTAL PUBLIC SAFETY PROPOSITION ISSUANCE $600,000 TOTAL 2022 GO DEBT ISSUANCE $33,625,000 Agenda Item 17. Consider and act upon a resolution expressing official intent to reimburse costs of fiscal year 2021-2022 Capital Improvement Program (CIP) projects. (BP) 2022 Certificate of Obligation Issuance 1933-ST Fishtrap Segment 2 (PISD Reimbursement) $1,063,033 TOTAL TAX SUPPORTED CO DEBT $1,063,033 1501-WA Lower Pressure Plane Pump Station Ph 2 Construction $2,062,000 1501-WA Lower Pressure Plane Water Line Ph 2A Construction $8,684,000 2103-WW Doe Branch Parallel Interceptor Construction $3,500,000 TOTAL WATER FUND SUPPORTED CO DEBT $14,246,000 2003-DR Frontier Park/Lakes of Prosper Drainage Construction $685,000 TOTAL DRAINAGE FUND SUPPORTED CO DEBT $685,000 TOTAL 2022 CO DEBT ISSUANCE $15,994,033 Agenda Item 18. Consider and act upon an ordinance amending Ordinance No. 2021-55 (FY 2021-2022 Annual Budget and Capital Improvement Program) to provide funding increased expenditures in the General Fund, Park Improvement Fund, Water Impact Fee Fund, and Wastewater Impact Fee Fund. (BP) FY 2021-2022 Budget/CIP Amendment •General Fund •Quint Fire Engine $100,000 •Ambulance $ 10,000 •Park Improvement Fund •Grant Revenue $200,550 •Pecan Grove Park $150,000 •Water Impact Fee Fund •12” Water Line Design $200,000 •Wastewater Impact Fee Fund •Wastewater Line $250,000 Agenda Item 19. Consider and act upon approving the purchase of one Quint fire engine from Siddons Martin Emergency Group, LLC, through the Texas Local Government Purchasing Cooperative; and authorizing the Town Manager to execute documents for the same. (SB) Agenda Item 20. Consider and act upon approving the purchase of one ambulance from Southern Emergency & Rescue Vehicle Sales, LLC, through the Texas Local Government Purchasing Cooperative; and authorizing the Town Manager to execute related documents for the same.(SB) Agenda Item 21. Receive an update on COVID-19 operational changes. (RB) Current Operational Changes for Town Employees •Limit in-person meetings •Increase teleworking •Social distancing & limited capacity at indoor programs •Postponed in-person staff development programs •Postponed/modified employee events •Virtual Town Manager Briefings Current Operational Changes for Programs, Events, Activities •Virtual HOA Presidents Meetings •Virtual Board & Commission Reception •Virtual State of the Community •Postponed Citizens Fire Academy •Postponed Citizens Academy •Postponed Town Hall Balcony Receptions •Scaled back Celebrate Prosper event Current CDC Guidance •Minimize the chance of exposure •Promote the use of everyday preventive actions •Protect high-risk populations www.cdc.gov TSA-E Hospitalizations As Of October 11, 2021 Overall Rate: 12.46% TSA-E Hospitalizations As Of October 11, 2021 Overall Rate: 12.46% Staff Recommendations –Town Employees •Continue limiting in-person meetings •Continue teleworking at Directors’ discretion •Evaluate returning to in-person trainings and employee events Feedback and Direction from Town Council: •Christmas Festival •HOA Presidents Meetings •Board & Commission Reception •Citizens Academies •State of the Community •Town Hall Balcony Receptions Executive Session Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 –To discuss and consider personnel matters and all matters incident and related there to. Section 551.074 –To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic Development Corporation Board, and the Planning & Zoning Commission. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Adjourn.