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20201124Welcome to the November 24, 2020, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Presentations Agenda Item 1. Present Oaths of Office and Certificates of Election to Amy Bartley and Jeff Hodges. (ML) Agenda Item 2. Present a Proclamation and a Plaque of Appreciation to Mayor Pro-Tem Curry Vogelsang, Jr. (ML) Agenda Item 3. Presentation of a Proclamation and a Blue Star Flag to the family of a crew member of the SpaceX Crew Dragon who is currently deployed to the International Space Station. (RB) Commander Victor J. Glover United States Navy SpaceX Crew Dragon Agenda Item 4. Grant Summary and Review (KB) Grant Committee •Purpose -Increase the town’s opportunities and awareness of outside funding while enhancing the processes of the grant program. •Structure -Quarterly meetings held the last Thursday of the month in the Finance Conference Room. Attendees will represent each department and be appointed by their department director. Emergency meetings may be scheduled in cases of short windows of opportunity. Grant Process •Grant opportunities identified by grant manager and/or individual departments •Grant opportunities taken to grant committee •Recommended grants –application by department with assistance of grant manager •Upon award-acceptance by Town Council or Town Manager based on dollar amount •Grant implementation -coordination of department, grant manager and finance FT19/20 Grant Summary FY19/20 Grant Income Amount Department 1)SAFER –6 New Hires $382,089.30 Fire 2)EPA –New Engine $182,788.00 Fire 3)EMPG –Equipment $26,717.49 Fire 4)DHS –Night Vision $32,000.00 Police 5)TXDOT –PD Overtime $10,631.67 Police 6)Firehouse Subs –ATV $19,302.85 Police Total $653,529.31 FY20/21 Grant Awards FY20/21 Grant Projects Awarded Amount Department 1)SAFER –New Hires $372,672.00 Fire 2)TPWL –Whitley Place Pavilion $500,000.00 Parks 3)EMPG –Equipment $25,000.00 Fire 4)Collin County –Whitley Place $90,000.00 Parks •Powerline Easement Trail 5)DHS –Training Simulator $100,000.00 Police 6)NCTCOG –Thermal Cameras $71,705.00 Fire 7)TXDOT –PD Overtime $12,000.00 Police Total $1,171,377.00 CARES ACT FUNDING FY20 CARES ACT FUNDING Amount 1) Denton County $245,300.00 2) Collin County $1,098,850.23 Total $1,344,150.23 FY20/21 Pending Applications FY20/21 Pending Applications Amount Department 1)EDA –Lower Pressure Plane $3,000,000.00 Engineering •U.S. Economic Development Admin Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 5. Consider and act upon the minutes from the November 10, 2020, Town Council Meeting. (ML) Agenda Item 6. Consider and act upon the minutes from the November 14, 2020, Town Council Special Called Meeting. (ML) Agenda Item 7. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Valley View Consulting, L.L.C., and the Town of Prosper, Texas, related to Investment Advisory services. (BP) Agenda Item 8. Consider and act upon awarding RFP No. 2021-14-B for stop loss Insurance for Town self-insurance fund, effective January 1, 2021, and authorizing the Town Manager to execute all documents for the same. (JE) Agenda Item 9. Consider and act upon a resolution adopting the Town of Prosper 2021 Legislative Agenda. (RB) Agenda Item 10. Consider and act upon approving the purchase of one ambulance from Professional Ambulance Sales and Service, the Texas dealer for Horton Emergency Vehicles, through the Texas Local Government Purchasing Cooperative; and authorizing the Town Manager to execute related documents for the same. (SB) Agenda Item 11. Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement for the use of the Frisco radio communications system. (SB) Agenda Item 12. Consider and act on an ordinance amending Section 3.19.001, “Fence Requirements,” of Article 3.19, “Fence Regulation,” of Chapter 3, “Building Regulations,” of the Town’s Code of Ordinances by adding a new subsection regarding fencing on certain adjacent unplatted tracts. (JW) Agenda Item 13. Consider and act upon authorizing the Town Manager to execute Contract Amendment #1 to the Professional Services Agreement between Teague Nall and Perkins, Inc., and the Town of Prosper, Texas, related to the design of the Fishtrap Road from Stuber Elementary School to the Dallas North Tollway project. (HW) Agenda Item 14. Consider and act upon authorizing the Town Manager to execute Contract Amendment #1 to the Professional Services Agreement between Teague Nall and Perkins, Inc., and the Town of Prosper, Texas, related to the design of the First Street from Coit Road to Custer Road project. (HW) Agenda Item 15. Consider and act upon awarding CSP No. 2021-16-B to Reliable Paving, Inc., related to construction services for the Coit Road at US 380 Paving and Striping Improvements project; and authorizing the Town Manager to execute a construction agreement for same. (HW) Agenda Item 16. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. (AG) Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting, or address the Council via videoconference or telephone. Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Items for Individual Consideration: Agenda Item 17. Consider and act upon approving a resolution supporting U.S. Highway 380 as a Controlled Access Highway and strongly opposing the consideration of the Gold or Brown Alternative Segment B alignments as presented by TxDOT on October 12 and 29, 2020, due to the negative impacts on existing and future development within the southeast quadrant of the Town of Prosper since the alternative alignments are inconsistent with the Town’s Thoroughfare Plan and current alignment of said highway. (RZ) History •Feasibility Study •Public Meetings •Four (4) Resolutions •Approved Report gg Next Phase US 380 Environmental Impact Statement •Public Involvement •Schematic Design •In-depth Environmental Study Alternatives for consideration •Segment B (West) •Segment C (East) Brown and Gold Alignments •Same in Prosper Prosper Development Map Resolution Supports US Highway 380: •Controlled Access Highway •Current Alignment •Preferred & Recommended Alignment •Town’s Thoroughfare Plan Strongly Opposes: •Segment B (Brown & Gold) Town Involvement: •Consistent & Clear •Resolution –5th since April 2017 •Agency Comments due 11/27/20 Next Step: •Public Comment Meeting January ‘21 Recommendation: Town staff recommends that the Town Council approve a resolution supporting U.S. Highway 380 as a Controlled Access Highway and strongly opposing the consideration of the Gold or Brown Alternative Segment B alignments as presented by TxDOT due to the negative impacts on existing and future development within the southeast quadrant of the Town of Prosper and since the alternative alignments are inconsistent with the Town’s Thoroughfare Plan and the current alignment of said highway. Agenda Item 18. Consider and act upon a Site Plan, Landscape Plan, and Façade Plan for an auto parts retail store (AutoZone), on 1.0±acre, located on the east side of Preston Road, north of Prosper Trail. The property is zoned Planned Development-68 (PD-68). (D20-0028). (AG) Agenda Item 19. Consider and act upon authorizing the Town Manager to execute a First Amended Development Agreement between MQ Prosper Retail LLC and the Town of Prosper, Texas, related to the Shops at Prosper Trail retail development. (AG) REVISED ELEVATIONS PARAPET RAISED & AWNING ADDED ORIGINAL ELEVATIONS Agenda Item 20. Discussion on Outdoor Lighting Standards. (JW) Outdoor Lighting of Playing/Performance/Practice Areas Suggested Amendments •Max. Height of 80 feet •Glare Control Package •Shielding of Light from Adjacent Properties •Light Beams Directed to Subject Area Outdoor Lighting of Playing/Performance/Practice Areas Suggested Amendments •Lights Extinguished by 10:00 pm or upon Conclusion of Final Event. No New Event after 10:00 pm •Stadium-lit Facility Min. 500 feet from Nearest Residential Use •Provide for Council-Approved Waiver Process Outdoor Lighting –Other Suggested Amendments •Reduce Max. Height of Parking Lot Lighting from 30 feet to 25 feet •Reduce Max. Height of Parking Lot Lighting within 50 feet of a Residential Property from 20 feet to 15 feet. Agenda Item 21. Discussion on the Town’s Stormwater Drainage Management Program. (DH) TOWN OF PROSPER STORMWATER MAINTENANCE PROGRAM BACKGROUND AND PROGRAM OVERVIEW 75 •Texas Commission on Environmental Quality (TCEQ) requires municipalities of a certain population to adopt a Stormwater Maintenance Program (SWMP) •In 2015, the Town of Prosper adopted SWM Program •The SWM Program included 6 measures to be implemented BACKGROUND AND PROGRAM OVERVIEW CONTINUED 76 The SWMP 6 measures included: 1.Public Education, Outreach, and Involvement 2.Illicit Discharge Detection and Elimination (IDDE) 3.Construction Sites Stormwater Runoff Control 4.Post-Construction Stormwater Management in New Development and Redevelopment 5.Pollution Prevention and Good Housekeeping Measures for Municipal Operations 6.Industrial Stormwater Sources* EARLY YEARS 77 •Pre-SWM Program, Prosper required erosion control plans in civil sets for new development but no (specific) enforcement •In March of 2015, Prosper hired a Stormwater Utility Administrator (SWUA) to manage the program •After program adoption, focus continued on erosion control for new construction and included an educational element. EARLY YEARS 78 EVOLUTION 79 •Stormwater Ordinance adopted in 2016 allowed better enforcement •Increased inspection and enforcement from home building activities •Staff created policy to provide notices of violations and citations for construction activity out of compliance. •In 2018, developed post-construction “audits” and helped HOA’s on education for drainage areas out of compliance. EVOLUTION 80 CURRENT PROGRAM 81 •Continue enforcement on construction activity. →Training and Education of other Town staff (construction inspectors and building inspectors) to assist with inspection and enforcement •Continue Education component •More emphasis on post-construction BMP’s and educating HOA’s •Adoption of Drainage Design Standards in 2017 gives better guidance for channel design 82 Crestview 83 Wildwood 84 FUTURE OF PROGRAM 85 •More comprehensive ordinances •Expand on 2017 Drainage Design Standards •Requirements for developers to provide “O&M” information to residents before turning over responsibilities. •Clear vision on drainage channel requirements QUESTIONS? Agenda Item 22. Update and give direction on the Downtown Monument located at Preston Road and Broadway Street. (DR) •12/11/2018 –Council approves rezoning of Windmill Hill development, with a plan for a Downtown Monument •1/8/2019 –Council approves escrow agreement for Downtown Monument •2/5/2019 –Town Manager approves agreement for schematic design with Halff Assoc. •3/26/2019 –Council approves initial design concept •5/28/2019 –Council approves design option 3.1 •8/13/2019 –Council approves design option 3.1a •6/23/2020 –Council amends escrow agreement for Downtown Monument •8/11/2020 –Council approves PSA for design with Halff Assoc. •9/17/2020 -Geotech completed the drilling samples •9/28/2020 -Geotech report was given to Halff •10/5/2020 -The Town and TXDOT received the 30% plans •10/22/2020 –Town returned comments, TxDOT has yet to return comments. •Halff is at approximate 50% plan completion •July 2020 –estimated completion of Downtown Monument Bollards Removed (TXDOT not allowed) Seating Wall (To Match Stone at Windmill Hill Wall) Private Landscaping to remain Bollards Removed (TXDOT not allowed) Seating Wall (To Match Stone at Windmill Hill Wall) Private Landscaping to remain Sign rotated to be parallel to Preston Rd Bollards Removed (TXDOT not allowed) Seating Wall (To Match Stone at Windmill Hill Wall) Private Landscaping to remain Sign rotated to be parallel to Preston Rd (Column facing north) Option B Perpendicular To Preston Parallel to Preston (+/-5 °) Perpendicular To First Street Parallel to First Street Monument Location Secondary Monument Option 15’13’ Rough Cut Stone Brushed Aluminum Corten Steel Smooth Cut Stone Building Materials Landscape Materials Live Oaks Decomposed Granite & Boulders Glossy Abelia Lantana Ornamental Grasses Groundcover Decorative Rock Bermuda Grass Red Crape Myrtle Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 –To discuss and consider personnel matters and all matters incident and related thereto. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.074 -To discuss and consider election of Mayor Pro-Tem and Deputy Mayor Pro-Tem. Section 551.074 -To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic Development Corporation Board, and Planning & Zoning Commission. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Items for Individual Consideration: Agenda Item 23. Consider and act upon an ordinance rezoning 10.0± acres from Downtown Commercial (DTC) to Planned Development-Multifamily (PD-MF), located on the northeast corner of Fifth Street and the BNSF Railroad. (Z20-0005). (AG) Agenda Item 24. Consider and act to authorize the Town Manager to execute a Development Agreement between BBG Investments, Inc., and the Town of Prosper, Texas, related to the Downtown Loft Multifamily development. (AG) Agenda Item 25. Consider and act upon an ordinance repealing Ordinance No. 2020-05 and adopting a new Neighborhood Empowerment Zone Number 1 to promote economic development in the Zone. (AG) Adjourn.