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20201110Welcome to the November 10, 2020, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 1. Consider and act upon the minutes from the October 27, 2020, Town Council Meeting. (ML) Agenda Item 2. Receive the September Financial Report. (BP) Agenda Item 3. Receive the Quarterly Investment Report. (BP) Agenda Item 4. Consider and act upon an ordinance amending Ordinance No. 2020-71 (FY 2020-2021 Budget). (BP) Agenda Item 5. Consider and act upon authorizing the Town Manager to accept a grant award from the Department of Justice through the State of Texas Office of the Governor. (DK) Agenda Item 6. Consider and act upon authorizing the Town Manager to execute a Professional Engineering Services Agreement between David C. Baldwin Inc., d/b/a DCBA Landscape Architecture, and the Town of Prosper, Texas, related to the design of the Coleman Street Median Landscaping (Talon –Victory) project. (HW) Agenda Item 7. Consider and act upon approving Change Order Number 01 for Bid 2020-57-B to Accelerated Critical Path, Inc., related to construction services for the Church Street and Parvin Street Sanitary Sewer and Drainage Improvements and Old Town Retention Pond projects; and authorizing the Town Manager to execute Change Order Number 01 for same. (HW) Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting, or address the Council via videoconference or telephone. Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Items for Individual Consideration: Agenda Item 8. Consider and act upon a resolution to adopt the Hike and Bike Trail Master Plan. (DR) Town Council Meeting Hike & Bike Trails Master Plan November 10,2020 Inventoryexistingconditions Stakeholder + public visioning Assess opportunities Develop recommendations Review and adopt plan 4 Planning Process Serve as a review body to provide direction through the duration of the planning process Participate in two meetings: Meeting 1: Introduce process, seek input on issues and opportunities, discuss visioning questions Meeting 2: Seek feedback on proposed trail corridors and implementation priorities Meeting 3: Final review and Approval Review draft deliverables in between meetings Attend public events as part of plan process 5 Role of Steering Committee Hike and Bike Trail Master Plan Chapters Chapter 1 : Introduction -Background and context for the plan, plan goals and objectives. Chapter 2: Community Context -Depicts existing conditions in Prosper today as they relate to demographics, the built environment, and natural resources. Chapter 3: Trail Needs -Presents a summary of a series of quantitative and qualitative analyses that were taken to assess the need for trail facilities in Prosper. Chapter 4: Trail Network Recommendations –Recommendations for the trail network, development stands and policies. Chapter 5: Implementation Strategies -Describes the prioritized list of trail development projects with information on costs and potential funding sources. Chapter 6: Appendix Hike and Bike Trail Master Plan Goals & Objectives 1.Create a safe and connected system of trails and bikeways to support active transportation options. 2.Incorporate accessible trails and bikeways when new development occurs. 3.Design, construct, and maintain trails and bikeways in a sustainable manner. 4.Increase awareness of the hike and bike trail system. (Branding) Recommendation Total Recommended Trail Mileage: 94.39 mi. Total Recommended Wide Sidewalks: 16.56 mi. Build-Out Trail LOS: 1 mile per 650 residents 27 Area Cities Level of Service: Allen: 1 mile per 1,378 residents 75 total miles 103,383 population 27.1 square miles The Colony: 1 mile per 1,887 residents 23 total miles 43,402 population 16.1 square miles Prosper: 1 mile per 767 residents 37.51 total miles (includes 8’ wide) 28,380 population 29 square miles McKinney: 1 mile per 3,248 residents 59 total miles 191,645 population 58.3 square miles Plano: 1 mile per 3,556 residents 81 total miles 288,061 population 71.6 square miles Level of Service Regional Benchmark: 1 mile per 1,200 residents. OFF-STREET TRAILS (greenbelts, parkways,etc.) •Connects to key destinations •Connects to the existing trail/bikeway network •Creates an interjurisdictional connection •Located on the designated Regional Veloweb •Solves a safety issue or overcomes a barrier •Fills a gap in the existing system (weighted higher due to importance) •Improves an existing trail (weighted lower due to other priorities in creating newer trails) •Ease of implementation (weighted higher due to importance) •Amount of environmentally-sensitive areas disturbed •Creates an uninterrupted trail segment longer than 2 miles •Creates a comfortable user experience. Prioritization Criteria Prioritization Summary 16 identified trail routes that are key routes for developing a comprehensive trail network. For each priority corridor, a description of the key features, implementation considerations, and planning-level cost estimates are given. Existing Trail Alignment Proposed Revision Town Staff recommends approval with the proposed revision 50 Thank You PROSPER TOWN COUNCIL Ray Smith, Mayor Marcus E. Ray, Place 1 Craig Andres, Place 2 Curry Vogelsang Jr., Place 3 Meigs Miller, Place 4 Jeff Hodges, Place 5 Jason Dixon, Place 6 MASTER PLAN STEERING COMMITTEE Jeff Hodges, Town Council Gina Kern, Park Board Cameron Reeves, Park Board Kris Wilson Chris Sanchez Brandon Daniel Dave Johnson Agenda Item 9. Conduct a Public Hearing and consider and act upon a request for a Specific Use Permit (SUP) for a Day Care Center (Prosper United Methodist Church), on 42.6± acres, located on the northwest corner of Coleman Street and Preston Road. The property is zoned Single Family-12.5 (SF-12.5). (S20-0001). (AG) Exhibit B Exhibit B Exhibit D Exhibit D Agenda Item 10. Conduct a Public Hearing and consider and act upon a request to rezone 1.9±acres from Commercial Corridor (CC) to Planned Development-Office (PD-O), to allow for a Convenience Store with Gas Pumps (QuikTrip), located on the southwest corner of the Dallas Parkway and Fishtrap Road. (Z20-0016). (AG) EXHIBIT D EXHIBIT F EXHIBIT F EXHIBIT G Property Owner’s Presentation Southwest corner of DNT & First St. –Prosper, TX Tollway Fish trap Partners LLC November 10, 2020 –Town of Prosper Town Council Ownership –Tollway Fish Trap Partners LLC •Located at the southwest corner of the Dallas North Tollway & First Street •Property was purchased January 2017 Notable Prosper Land Sales •Star Trail -Prosper, TX: 2011 •Upscale master-planned community that will include up to 1,800 homes. The community offers 53 acres of park land an trails along with a five-acre community center. There is also a dedicated site for a future Prosper ISD Elementary School. •Gates of Prosper -Prosper, TX: 2005 •650 acres located at the northeast and northwest corners of Preston & U.S. 380. $1 billion retail-anchored development. The first initial phase included 300,000 sq. ft. of retail space along with several dining options on 93 acres. The remaining acreage is currently under construction and will offer a variety of retail and restaurant options along with multifamily. •Gentle Creek Estates –Prosper, TX: 2000 •450 acres at the northeast corner of Prosper Trail & Coit. Upscale community surrounded by the Gentle Creek Country Club. The community offers golf course views and several top-notch amenities which are all surrounded by natural woods and lakes. •Frontier Estates –Prosper, TX: 2011 •150 acres located at the southeast corner of Preston Road & Frontier Parkway. Community offers single family homes with several amenities including walking trails, parks, and amenity center. •Brookhollow –Prosper, TX: 2004 •640 acres at the northeast corner of U.S. 380 and CoitRoad. Master planned single family community that offers a large clubhouse, 10-acre private park with pond, and access to miles of public parks and trails. Star Trail Brookhollow Gentle Creek Estates Survey Prior to Reclamation Concept Plan Prior after Reclamation Total Reclamation Area: 0.707 Acres Total Developable Acreage before easements & ROW: 7.58 Acres Agenda Item 11. Consider and act upon a Site Plan, Landscape Plan, and Façade Plan for an auto parts retail store (AutoZone), on 1.0±acre, located on the east side of Preston Road, north of Prosper Trail. The property is zoned Planned Development-68 (PD-68). (D20-0028). (AG) Agenda Item 12. Consider and act upon authorizing the Town Manager to execute a First Amended Development Agreement between MQ Prosper Retail LLC and the Town of Prosper, Texas, related to the Shops at Prosper Trail retail development. (AG) Front (East) Rear (West)Side (North) Side (South) Agenda Item 13. Discussion on proposed remodel of Central Fire Station. (SB) Central Fire Station Remodel Project Central Fire Station Opened July, 2004 Total Cost if all Projects Funded $139,217.31 Wood Cabinetry Bay Floors Bay Floor Epoxy Update Countertops/Backsplash Fence Ice & Coffee Machine New Sinks & Faucets Paint Bay & Living Quarters Miscellaneous Expenses Agenda Item 14. Discussion on Town of Prosper Legislative Agenda. (RB) Legislative Agenda •Identified as a Major Initiative in January 2020 •Purpose: •Convey legislative initiatives to the Town’s legislative delegation •Establish an official position statement on key issues •Use as a communication tool with legislators and residents Components 1.Legislative Philosophy •Guiding principles 2.Legislative Initiatives •Competitive Sealed Proposal (CSP) for horizontal projects 3.Legislative Priorities •Bills to Support •Bills to Oppose •Transportation •Development •Public Safety •Economic Development •Financial Strength •Smart Cities/Broadband Access •Water Resources •Recreational and Cultural Resources •Open Government •Elections •Local Control Legislative Priorities Proposed Timeline Staff prepares a draft Legislative Agenda based on Council feedback and staff recommendations •Council adopts Legislative Agenda (est. November 24) •Legislative visits in December 2020 •Council participation in Collin and Denton County Days in Spring 2021 Council Feedback and Direction Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 –To discuss and consider personnel matters and all matters incident and related thereto. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.074 -To discuss and consider election of Mayor Pro-Tem and Deputy Mayor Pro-Tem . Section 551-071 -Consultation with the Town Attorney regarding legal issues associated with permitting requirements authorized in the Town’s Subdivision Ordinance, contained in Chapter 10 of the Code of Ordinances, and in the Town’s Building Regulations, contained in Chapter 3 of the Code of Ordinances, and all matters incident and related thereto. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Discussion on the Town’s Stormwater Drainage Management Program (DH) TOWN OF PROSPERSTORMWATERMAINTENANCEPROGRAM BACKGROUND AND PROGRAM OVERVIEW 108 •Texas Commission on Environmental Quality (TCEQ) requires municipalities of a certain population to adopt a Stormwater Maintenance Program (SWMP) •In 2015, the Town of Prosper adopted SWM Program •The SWM Program included 6 measures to be implemented BACKGROUND AND PROGRAM OVERVIEW CONTINUED 109 The SWMP 6 measures included: 1.Public Education, Outreach, and Involvement 2.Illicit Discharge Detection and Elimination (IDDE) 3.Construction Sites Stormwater Runoff Control 4.Post -Construction Stormwater Management in New Development and Redevelopment 5.Pollution Prevention and Good Housekeeping Measures for Municipal Operations 6.Industrial Stormwater Sources* EARLY YEARS 110 •Pre -SWM Program, Prosper required erosion control plans in civil sets for new development but no (specific) enforcement •In March of 2015, Prosper hired a Stormwater Utility Administrator (SWUA) to manage the program •After program adoption, focus continued on erosion control for new construction and included an educational element. EARLY YEARS 111 EVOLUTION 112 •Stormwater Ordinance adopted in 2016 allowed better enforcement •Increased inspection and enforcement from home building activities •Staff created policy to provide notices of violations and citations for construction activity out of compliance. •In 2018, developed post-construction “audits” and helped HOA’s on education for drainage areas out of compliance. EVOLUTION 113 CURRENT PROGRAM 114 •Continue enforcement on construction activity. →Training and Education of other Town staff (construction inspectors and building inspectors) to assist with inspection and enforcement •Continue Education component •More emphasis on post-construction BMP’s and educating HOA’s 115 Crestview 116 Wildwood 117 FUTURE OF PROGRAM 118 •More comprehensive ordinances •Requirements for developers to provide “O&M” information to residents before turning over responsibilities. •Clear vision on drainage channel requirements QUESTIONS? Discussion on Lot to Lot Drainage (RZ) What is happening? •Homeowner complaints •Neighbor to neighbor •Developed lots •Conditions have changed Subdivision Development •Design Standards/Ordinances •No lot to lot drainage •Construction complete •Accepted by Town Conditions change •Accessory Permits •Landscaping overgrowth •Broken Irrigation Homeowner Complaint •Staff Research •Site Visit •Attempt to determine cause •Identify Opportunities Old Development –large trees? Responsibility Town Involvement •Work with Contractor •Citations •Criminal Prosecution Civil Matter •Neighbor to neighbor •Personal property Town Involvement •Design and construction •Accessory Permits “Cross lot drainage is prohibited. Contractor is responsible for maintaining approved drainage pattern.” •Complaint/Site visit Discussion on Public Information Requests (RB) Governing Documents •Public Information Act •Records Ordinance (Ordinance 2020-08) •Records Policy (Chapter 20, Administrative Regulations) When is the Act triggered? •When a person submits a written request to a governmental body. •Mail, email, fax, hand-delivery, website The Town is required to: •Provide responsive documents within the confines of the Act •Respond within ten business days •Act in good faith The Town is not required to: •Answer questions •Do research •Compile statistics •Create new documents The Town may: •Request clarification of an unclear request •Request narrowing of an overly broad request The Town may not: •Inquire as to the purpose of the request •Verify the identity of the requestor, except to establish right of access. Town of Prosper General Policy for PIRs: •Create an environment of transparency •Maintain information on website if possible •Provide responsive documents via email if possible •A PIR is not necessary for simple requests •Personal email address •Drivers license number •Vehicle information •Date of birth •Address, phone number •Social Security number •Protected health information •Utility customer information •Open case or pending litigation •Records regarding a minor •Certain personnel information •Informer’s privilege •Attorney -client privilege Information That May Be Withheld/Redacted Accident Reports •Available online through TxDOT for $6 fee •Limited information provided by Prosper PD Cost of Records •PIA establishes allowable charges for copies, labor, overhead •Over 99% of PIRs are submitted electronically •Over 99% of PIRs receive a response via email •Less than 1% of PIRs require a fee Adjourn. Adjourn.