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20200825Welcome to the August 25, 2020, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Presentations. Agenda Item 1. Presenting Life Saving Awards to Firefighter Paramedics and Communication Officers. (SB) Tiffany McDorman, Public Safety Communications Officer Fire Lieutenant Dwayne Norvell Driver Engineer Colby Rogers Firefighter/Paramedic David Weimer Firefighter/Paramedic Oliver Bradley Firefighter/Paramedic Jaycob Miller LIFESAVING AWARD April 24, 2020 Cardiac Arrest LIFESAVING AWARD July 27, 2020 Cardiac Arrest Katherine Hickman, Public Safety Communications Officer Fire Lieutenant Dwayne Norvell Driver Engineer Colby Rogers Firefighter/Paramedic David Weimer Firefighter/Paramedic Jeremy Hunt Firefighter/Paramedic Taylor Kyles Agenda Item 2. Prosper Fire Rescue received recognition for Best Practices. (SB) May 5, 2020 -Prosper Fire Rescue received the award and designation of the “Recognized Best Practices Fire Department: from the Texas Fire Chiefs Association Best Practices Recognition Program. Presentation – Clay Huckaby, TFCA President Fire Chief Buda Fire Department Jerry Duffield, North Region Director Fire Chief Desoto Fire Department Neil Howard, Team Lead Evaluator Fire Chief Rowlett Fire Department Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 3. Consider and act upon the minutes from the August 11, 2020, Town Council meeting. (ML) Agenda Item 4. Consider and act upon approving an Amendment to the Facility Management Services Agreement between TDIndustries, Inc., and the Town of Prosper Texas, through the National Cooperative Purchasing Alliance (NCPA); and authorizing the Town Manager to execute the same. (CS) Agenda Item 5. Consider and act upon approving a Standard Form of Agreement with Pogue Construction Co., LP, for the build-out of existing shell space in Town Hall; the purchase and installation of furniture for the renovated spaces from Workspace Interiors by Office Depot, through the Omnia Partners Cooperative; and authorizing the Town Manager to execute the same. (RB) Agenda Item 6. Consider and act upon approving the purchase and installation of a modular building for Public Works, from Vanguard Modular Building Systems, LLC, through The Interlocal Purchasing System (TIPS) Cooperative Purchasing Program; and authorizing the Town Manager to execute the same. (FJ) Agenda Item 7. Consider and act upon an ordinance amending Section 12.09.004 "School Traffic Zones" of Chapter 12 "Traffic and Vehicles" of the Town's Code of Ordinances by modifying the limits and hours of operation of such zones. (HW) Agenda Item 8. Consider and act upon authorizing the Town Manager to execute a First Amended Development Agreement between Matthew Clarke, and the Town of Prosper, Texas, related to the Downtown Office development, located at 603 E. Broadway Street. (AG) Agenda Item 9. Consider and act upon authorizing the Town Manager to execute a License, Maintenance and Hold Harmless Agreement between 1000 N. Preston, LLC, and the Town of Prosper, Texas, related to the installation and maintenance of angled parking stalls within the right- of-way of Hays Road adjacent to the development at 1000 N. Preston Road. (DH) Agenda Item 10. Consider and act upon an ordinance amending the Zoning Ordinance regarding Permitted Uses and Definitions, and Development Requirements, including but not limited to Landscaping, Parking, Screening, and Non-Residential Design and Development Standards. (Z20-0010). (AG) Agenda Item 11. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. (AG) Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting, or address the Council via videoconference or telephone. Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Items for Individual Consideration Agenda Item 12. Discussion on current and proposed Emergency Medical Services (EMS) Fee Schedules for medical transports by the fire department. (SB) Agenda Item 13. Conduct a Public Hearing to consider and discuss the FY 2020-2021 Budget as proposed. (BP) PROPOSED BUDGET PUBLIC HEARING AUGUST 25, 2020 FY 2020-2021 Council Budget Priorities 30 •Public Safety •Infrastructure •Conservative approach while making progress •Focus on one-time expenditures for recurring revenue •Control of growth in non-discretionary expenditures •Clear justification for new personnel •Wait on unnecessary items FY 2020-2021 Budget Highlights 31 •No increase in property tax rate •No increase in Utility rates for Town customers •Continued growth in property tax and sales tax •Continued staff additions to Public Safety General Fund Revenue FY 2020-2021 Proposed Budget -$32,381,400 32 General Fund Expenditures by Department FY 2020-2021 Proposed Budget -$32,368,884 33 General Fund Expenditures by Function FY 2020-2021 Proposed Budget 34 Supplemental Package Summary General Fund 35 One-Time Costs Recurring Costs Package Total Running Total Costs Non-Discretionary $57,615 $551,497 $609,112 $609,112 Discretionary $1,025,193 $1,596,330 $2,621,523 $3,230,635 Requested not funded $403,897 $491,790 $895,687 $4,126,322 General Fund Discretionary Packages •Police •Two Lieutenants $ 443,618 •Two Public Safety Officers $ 191,390 •One Records Clerk $ 71,793 •Two Communications Officers $ 126,681 •Fire •Three Battalion Chiefs $ 691,865 •One Administrative Assistant $ 45,266 36 General Fund Discretionary Packages -Continued •Parks •Painting 407/409 East First Facility $ 15,500 •Downtown Monument Sign $ 270,000 •Development Services •Development and Permitting Software $ 375,421 •US 380 Intersection Upgrades and Median Lighting $ 105,000 •Administration •Help Desk Technician $ 81,687 •Mobile Mapping and Navigation for Public Safety $ 79,500 37 Broadband Committee Recommendations •An additional Help Desk Technician to be dedicated to resident broadband issues and complaints. •$81,687 for first year; $79,118 ongoing •Wi-fi for exterior of Town Hall and Library •$5,000 one-time cost; $100 annually after 3 years •Loaner cellular hot spots •$30 per device and $38 per month for service 38 General Fund 5-Year Budget Projection 39 Proposed Year 2 Year 3 Year 4 Year 5 Budget Projected Projected Projected Projected FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2023-2024 FY 2024-2025 Beginning Fund Balance 11,483,495 11,496,011 12,693,985 13,616,148 14,381,844 Revenues 32,381,400 34,211,044 35,572,188 37,097,361 38,472,478 Base Budget Expenditures 29,138,249 31,254,311 32,221,651 33,168,904 34,144,707 Proposed Non & Discretionary Supplements 3,230,635 - - - - 3% Compensation/Operating Inflation 990,392 990,392 1,039,501 1,089,950 Future Police Officers 418,548 727,847 1,042,001 1,370,482 Future Future Fire Fighter Positions 349,820 710,135 1,081,259 1,463,516 Total Anticipated Expenditures 32,368,884$ 33,013,071$ 34,650,025$ 36,331,665$ 38,068,655$ Ending Fund Balance 11,496,011$ 12,693,985$ 13,616,148$ 14,381,844$ 14,785,668$ Change in Fund Balance 12,516$ 1,197,974$ 922,163$ 765,697$ 403,823$ Fund Balance as % of Expense 35.52%38.45%39.30%39.58%38.84% Fund Balance Goal is minimum of 20% Contingency reserves per Charter and additional 5% reserve. 2020 Property Valuations •Certified Total Taxable (after freeze loss) Increased 9.32% Collin County Value $3,692,963,062 Denton County Value $ 908,233,239 Total Valuation $4,601,196,301 •Existing Taxable Values Increased $31,571,433 or 0.75% + 0.22% Collin County + 3.34% Denton County •New Construction Totaled $360,557,369 Collin County $196,233,836 (TIRZ #1 new construction value $4,653,250) Denton County $164,323,533 40 2021 Proposed Tax Rate •Proposed Tax Rate Maintenance & Operation $0.3675 / $100 Debt Service $0.1525 / $100 Total Proposed Tax Rate $0.5200 / $100 •No-New Revenue Tax Rate $0.515548 / $100 •Voter-Approval Tax Rate –8%$0.550300 / $100 •Voter-Approval Tax Rate –3.5%$0.533725 / $100 41 Property Tax Rate Comparison 42 Ad Valorem Taxes 2020 Freeze Adjusted Taxable Value $ 4,601,196,301 Times Total Tax Rate per $100 $0.52 $ 23,926,221 Plus Actual Tax From Freeze $ 1,829,771 Total Tax Levy $ 25,755,992 One Penny on the Tax Rate Yields $ 460,120 43 Sales Tax 8.25% Collected in the Town 44 Sales Tax Historical Collections -1% GF Net of TIRZ 45 Fiscal Year Sales Tax Collections % Change FY 2015-2016 $2,796,393 28.79% FY 2016-2017 $3,509,444 25.50% FY 2017-2018 $4,424,976 26.09% FY 2018-2019 $4,870,250 10.06% FY 2019-2020 Projected $5,566,156 14.29% FY 2020-2021 Proposed $5,733,141 3.00% Water & Sewer Fund Revenue FY 2020-2021 Proposed Budget -$24,504,693 46 Water & Sewer Fund Expenditures by Function FY 2020-2021 Proposed Budget -$24,408,888 47 Supplemental Package Summary Water-Sewer Fund 48 One-Time Costs Recurring Costs Package Total Running Total Costs Non-Discretionary $170,000 $1,796,527 $1,966,527 $1,966,527 Discretionary $618,820 $355,015 $973,835 $2,940,362 Requested not funded $173,250 $15,750 $189,000 $3,129,362 Water & Sewer Discretionary Packages •Water •Water Meters $ 471,250 •Utility Worker $ 47,491 •Public Works Right-Of-Way Inspector $ 99,244 •Wastewater •Odor Control -Lift Stations $ 148,300 •Utility Worker $ 47,491 49 Average Monthly Residential Bill Comparison 50 Operating Budget Components Base Budget –example: re-occurring costs, electricity, existing personnel costs. Total: $54,071,564 Non-Discretionary Supplemental Request (“must do”) —examples: external increase in software maintenance fees, water/wastewater charges, changes from state law. Total: $2,575,639 Discretionary Supplemental Request (“must do” and “should do”) —examples: new positions or vehicles, park or public works projects. Total: $3,595,358 Cut Supplemental Request (“should do” and “nice to do”) Total: $1,084,687 51 Proposed Positions 52 Department Proposed Staffing Positions FTE IT Help Desk Technician 1 IT Senior GIS Analyst 1 Police Lieutenants 2 Police Public Safety Officers 2 Police Records Clerk 1 Dispatch Communication Officers 2 Fire Battalion Chiefs 3 Fire Marshal Administrative Assistant 1 Water Utility Worker 1 Water Public Works Right-Of-Way Inspector 1 Wastewater Utility Worker 1 16TOTAL FTE 53 Proposed FY 2020-2021 Revenues by Type *Excludes Transfers Proposed FY 2020-2021 Expenditures by Type 54*Excludes Transfers Proposed FY 2020-2021 Expenditures by Fund 55 CAPITAL IMPROVEMENT PROJECTS 56 57 Town CO Debt Other Town Non Town Project Name Funding Funding Funding Fishtrap, Segment 4 (Middle - Elem): (Construction)2,750,000$ Frontier Parkway (DNT - SH 289): (Design & Construction)5,750,000$ 24,162,496$ FM 1461 (SH 289 – CR 165): (TxDOT)175,000$ US 380 (US 377 – Denton County Line): (TxDOT)105,000$ 178,000,000$ FM 2478 (US 380 – FM 1461): (TxDOT)57,000,000$ TOTAL FUNDING SOURCES:8,500,000$ 280,000$ 259,162,496$ TOTAL STREETS PROJECTS: STREET PROJECTS 267,942,496$ 58 Town CO Debt Other Town Non Town Project Name Funding Funding Funding Traffic Signal - Fishtrap & Artesia Boulevard: (Design)25,000$ 25,000$ Traffic Signal - Fishtrap & Artesia Boulevard: (Construction)212,500$ 212,500$ Traffic Signal - FM 1385 & Fishtrap: (TxDOT)250,000$ TOTAL FUNDING SOURCES:-$ 237,500$ 487,500$ TOTAL TRAFFIC PROJECTS: TRAFFIC PROJECTS 725,000$ 59 *Park Development Agreement Town CO Debt Other Town Non Town Project Name Funding Funding Funding Lakewood Preserve: (Construction)*544,500$ Hays Park: (Construction)375,000$ Windsong Park #2: (Design)*30,000$ Windsong Park #2: (Construction)*230,000$ Pecan Grove Park Phase #2: (Construction)575,000$ Windsong Hike and Bike Trail (Phases 5-7): (Design)*40,000$ Windsong Hike and Bike Trail (Phases 5-7): (Construction)*435,000$ Downtown Monument (Broadway/Preston): (Design)75,000$ Downtown Monument (Broadway/Preston): (Construction)80,000$ 300,000$ TOTAL FUNDING SOURCES:-$ 2,384,500$ 300,000$ TOTAL PARK PROJECTS: PARK PROJECTS 2,684,500$ 60 Town CO Debt Other Town Non Town Project Name Funding Funding Funding Westside Radio Tower for Communications 500,000$ TOTAL FUNDING SOURCES:500,000$ -$ -$ TOTAL FACILITY PROJECTS: FACILITY PROJECTS 500,000$ 61 Town CO Debt Other Town Non Town Project Name Funding Funding Funding LPP Water Line Phase 2 Easement Costs 1,000,000$ TOTAL FUNDING SOURCES:-$ 1,000,000$ -$ TOTAL WATER PROJECTS: WATER PROJECTS 1,000,000$ Town CO Debt Other Town Non Town Project Name Funding Funding Funding TOTAL FUNDING SOURCES:-$ -$ -$ TOTAL WASTEWATER PROJECTS: WASTEWATER PROJECTS -$ 62 Town CO Debt Other Town Non Town Project Name Funding Funding Funding Coleman Street Channel Improvements: (Construction)400,000$ Church and Parvin Sanitary and Drainage: (Construction)215,000$ Old Town Regional Retention Pond #2 - Land Acquisition 385,000$ TOTAL FUNDING SOURCES:1,000,000$ -$ -$ DRAINAGE PROJECTS Key Dates in Budget Process September 8 Public Hearing on Proposed Tax Rate Council Sets the 2020 Tax Rate Adopt Fee Schedule Changes Council Adopts the FY 2020-2021 Budget October 1 Fiscal Year 2020-2021 Begins 63 Thank you! Questions? 64 Agenda Item 14. Consider and act upon an ordinance amending Chapter 4, “Business Regulations,” of the Code of Ordinances by adding a new Article 4.11, Single-Family Dwelling Transient Rentals,” to prohibit the short term rental of single-family dwellings in the Town. (JW) •Short Term Rental (STR) –Home, or Part of a Home Which is Rented for a Fee for Fewer than 30 consecutive nights •As many as Eight (8) Homes have been Marketed as STR’s In Prosper The Need to Regulate STR’s •As many as Eight (8) Homes have been Marketed as STR’s In Prosper •Short Term Renters Have No Stake in the Community or Neighborhood The Need to Regulate STR’s •Over-Crowding of Property •Noise •Security Concerns •Parking & Traffic Impacts Agenda Item 15. Discussion on Speed Limit Ordinance. (HW) Existing Speed Limits Proposed Speed Limits Existing Speed Limits Proposed Speed Limits Existing Speed Limits Proposed Speed Limits Existing Speed Limits Proposed Speed Limits Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Adjourn.