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20200714Welcome to the July 14, 2020, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Presentations. Agenda Item 1. Update from Neighbors Nourishing Neighbors. (RB) 2020 and the Impact of COVID-19 Crisis Update to Prosper Town Council -July 14, 2020 ●Welcome and introduction ●Impact of COVID-19 on operations ●Thanks for the support from the community-We Prosper Together! ●Next steps and where help is still needed 2020 Year to Date Recap From January 2019 through February 2020 we experienced a steady increase of +16% registered families and total served of +13% Steady but predictable increase in client visits +13% total visits +16% families Holiday spike Holiday spike 2020 started out like many others-full of optimism and moving the organization forward ●2019 finished with both record donations and total number of clients served ●Bethlehem Place completed rebranding to Neighbors Nourishing Neighbors to better highlight our core mission ●A much larger facility was found available for sub-lease in downtown Prosper near our core client base ●Facility allowed us to consolidate storage and distribution with plenty of room to grow ●Move-in day happened in mid-March with everyone prepping for an immediate re- opening Neighbors Nourishing Neighbors (N3) Q1 2020 Recap A Perfect Storm EXCLUSIVE: Shocking scenes in Orlando where half-mile line of cars wait for food bank after theme parks' shutdown put thousands out of work -as government reveals coronavirus has so far made 10 million Americans unemployed COVID-19 changed almost everything overnight: From:To: Self-service Choice Pantry Curbside delivery of pre-boxed food ~60-70 families per week Expectation of 2x or more volume by summer Volunteers and clients working closely together Social distancing limiting workspace Readily available food supply Food shortages and empty grocery shelves The difficult decision was made to take a 2 week closure to plan and reset operations to best prepare for the many upcoming challenges. That has proven to be the right decision. ●Warehouse and pantry now organized and optimized for Pick and Pack operation ●New carts and rolling equipment has been procured to manage workflow safely and efficiently ●Commercial refrigerator and freezer donated to expand food options ●Boxes supplied at no cost from Scout and Cellar ●Schedule allows operations teams to work in shifts to maintain distancing Operations Reset ●Client volume has increased but not to levels expected- YET. ●Curbside process allows distribution to move very quickly-we are ready for increased volume ●Work stations are spaced for safety and clients remain in vehicles Operations Reset Check-in No surprise-there has been a huge spike in need in 2020 Between February and March we managed an increase of +60% in both registered families and total served. Monthly Totals Total Families Total Served +60% After a period of slight decline-the first week of July saw a nearly 50% jump from the previous week. Recent data raises concerns for upcoming need ●Food donations have been unprecedented- keeping pace with demand ●Many families have become regular contributors-usually organized by the kids! ●Cash donations have greatly increased- preparing us for long term demand ●Community Ambassadors continue to deliver We have received incredible Support from our Community! The WPT campaign has helped tremendously-donations have been consistent and far above prior years. Roughly $62k has been donated during the campaign-more than all donations in 2019. We are continuing to focus on cost to sustain us through an extended period of increased need. We Prosper Together ●Cash and food donations are always needed-we expect sustained need especially in August after stimulus and extra unemployment payments end. ●Local businesses, Volunteers and Neighborhood Ambassadors keep us connected, engaged and the shelves full. Local support is always needed and appreciated. ●We strive to reach all those in need-an outreach program is underway to communicate our services, but we need to make sure the word gets out. ●We are working with the town and county planning managers to understand area growth projections to define our strategy for our next several years-including optimal location and facility needs. Where are we now and what help is still needed Questions? From humble beginnings Agenda Item 2. Recognition of participants in the Mayor’s Fitness Challenge. (DR) Discussion Items. Agenda Item 3. Bond Committee Presentation. (CV) Committee Charge (Town Council Resolution 2020-17) •Purpose to make recommendations to Town Council on dollar amounts and capital projects to be considered at a November 2020 election •Ten -year bond program not to exceed $210 million •Consider inclusion of Town street improvements not to exceed $150 million •Including but not limited to Fishtrap from Stuber Elementary to Dallas Parkway and East First Street from Coit to North Custer •Consider inclusion of Public Safety facilities not to exceed $30 million •Consider inclusion of Parks, Recreation and Leisure facilities not to exceed $30 million 25 Tentative Bond Election Timeline •February 25:Resolution passed establishing Committee •March 18:First Bond Committee Meeting •March–June:Committee Meetings •July 14:Committee Recommendations to Council •August 17:Deadline to call November election •October 19:Early voting begins •November 3:Election Day 26 1.David Bristol –Chair 2.Curry Vogelsang –Vice Chair 3.Doug Charles 4.George Dupont 5.Drake Dunn 6.Robert Griffis 7.Sekou Harris 8. Eve Henry 9. Rick McGrath 10. Ron Pyle 11. Melissa Randle 12. Beth Sefcik 13. Ken Weaver 14. Kerri Zimmerman 27 Committee Members Committee Meeting and Topics •March 18: Overview of Municipal Debt and Committee Charge/ Timeline •April 1:Town Demographics/Development and Proposed Roadway Projects •April 15:Proposed Public Safety Projects •April 29:Proposed Park Projects and Bond Election State Law •May 20:Town Accounting and Budgeting Overview •June 3:Debt Projection Analysis and Estimated Impacts •June 17:Project Prioritization, Updated Debt Projection, Draft Ballot •July 1:Updated Draft Ballot and Final Committee Recommendations 28 Committee Recommendations •Three Propositions •Street and Roadways -$150 million •Parks and Recreation -$30 million •Public Safety -$30 million •Specific Language for Three Propositions •Agree with Town Council Charge of a November 3, 2020 Election 29 PROJECT DESCRIPTION COST Central Fire Station This proposed new Central Fire Station location is on Safety Way directly next door to the west side of the new police department under construction. The needs assessment was just received from the architect and is still being reviewed by staff. The building is estimated at 27,970 square feet that includes over 7,000 square feet of apparatus bays with under 21,000 square feet of space for the fire station itself, Fire Administration, Emergency Management, and the Fire Marshal’s Office. It will also house the Emergency Operations Center. 18,000,000$ Fire Station #4 This location is just west of Cockrell Elementary on Prosper Trail. This site is for the future Fire Station 4. We believe this fire station will be a smaller fire station with only 2 to 2.5 bays (one of the bays would be a half bay not a pull-through.) A needs assessment has not been completed but at this time we believe the station will be approximately 12,000 square feet on the high side. 6,000,000$ Public Safety Training Facility Phase 1 This location is the site for the future Public Safety Training Facility. This training complex would be used by Police and Fire. It would be located directly west of the proposed future Central Fire Station. Phase 1 would include a minimum of a 4 story tower, associated props, and classrooms. 6,000,000$ TOTAL PROPOSED PUBLIC SAFETY PROPOSITION 30,000,000$ 30 31 PROJECT DESCRIPTION COST Sexton Park -Phase 1 This Community Park is approximately 69.50 acres. The proposed bond funding will be used to begin design and construction of Phase 1 of the park. Phase 1 is anticipated to include construction of a concession building, restrooms, trails, picnic area, youth athletic fields sports fields, and parking. Additional funding will be required to complete the project. 13,700,000$ Lakewood Preserve Phase 2 This large Neighborhood Park is approximately 22.84 acres and currently contains a playground and hike and bike trails (Phase I). Proposed bond funding would be used to design and construct Phase 2 of the park, completing the project. Phase 2 elements would be: pavilion, sand volleyball courts, basketball court, demonstration garden, parking, and a large area of lighted practice fields. 2,000,000$ Tanners Mill Park Phase 2 This Neighborhood Park is approximately 8.8 acres. Phase 1 is currently under construction by the developer and includes only rough grading and perimeter sidewalks. The proposed bond funding would be used to construct Phase 2 of the park to include: irrigated open space, backstops, playground, a basketball court, pavilion, picnic tables and benches. Adding these items would complete the park with elements typically included in Town of Prosper Neighborhood Parks. 1,130,000$ Various Hike and Bike Tails This funding will provide for the design and construction of hike and bike trails throughout town. The projects will be based on the Hike and Bike Trail Master Plan that is scheduled to be adopted this summer. These trails will be ADA compliant and meet all state and local requirements. 3,400,000$ Un-named Community Park This proposed project is intended to provide design and construction of a phase of a Community Park. This could be a future phase at Sexton Park or a phase at another community park located elsewhere within the Town. The decision of timing and location would be dependent upon specific need, as well which park location would serve the residents the best. 5,500,000$ Windsong Park #3 This Neighborhood Park is approximately 7.5 acres. The proposed bond funding would fund the design and construction of the park with elements typically included in Town of Prosper Neighborhood Parks: a large pavilion with picnic tables, parking lot, picnic areas, an irrigation system, hike and bike trails, security lighting, monument sign, walks, large open space to be used for youth practice and nature areas. 1,130,000$ Town Hall Open Space This large open space south of Town Hall is approximately 1 acre in size. The proposed bond funding would be used to begin design and construction of the open space area. Amenities included with the project would be: a great lawn, benches, tables, decorative pavement and seating walls. It is anticipated that additional funding may be needed to complete the full construction of this plaza area. 2,010,000$ Un-named Neighborhood Park This proposed project is intended to provide design and construction of a Neighborhood Park in an underserved area. The specific site has not been identified. The location and timing of design and construction will be based on needs of the Town due to development patterns. The park would include items typically found in the Town of Prosper Neighborhood Parks: a large pavilion with picnic tables, parking lot, picnic areas, an irrigation system, hike and bike trails, security lighting, monument sign, walks, large open space to be used for youth practice and nature areas. 1,130,000$ TOTAL PROPOSED PARKS PROPOSITION 30,000,000$ 32 ROADWAY DESCRIPTION COST* First Street (Coit - Custer) Construction: 4-lane ultimate divided roadway with concrete, curb and underground drainage from Coit Road to Custer Road.21,000,000.00$ Fishtrap Road (Elem - DNT) Construction: 4-lane ultimate divided roadway with concrete, curb and underground drainage from Stuber Elementary School to the Dallas North Tollway.19,000,000.00$ Fishtrap Road (Teel - Gee Road) Construction: 2 lanes on north side of divided roadway with concrete, curb and underground drainage from Teel Parkway to Gee Road to complete the 4-lane ultimate divided roadway.6,500,000.00$ Gee Road (Fishtrap - Windsong Retail) Construction: 2 lanes on east side of divided roadway with concrete, curb and underground drainage from Fishtrap Road to the Windsong Retail tract to complete 4 lanes. Gee Road to be a 6-lane ultimate divided roadway.3,550,000.00$ Craig Street (Preston - Fifth) Design and Construction: 2 and 3 lanes of undivided roadway with concrete, curb and underground drainage from Preston Road to Fifth Street.2,700,000.00$ First Street (DNT - Coleman) Construction: 4-lane ultimate divided roadway with concrete, curb and underground drainage from Dallas North Tollway to Coleman Road. (Construction of the overpass at BNSF RR not included in this phase)15,000,000.00$ Coit Road (First - Frontier) Construction: 4 lanes of 6-lane ultimate divided roadway with concrete, curb and underground drainage from First Street to Frontier Parkway.20,650,000.00$ Legacy Drive (Praire Drive - Fishtrap) Design and Construction: 4 lanes of 6-lane ultimate divided roadway with concrete, curb and underground drainage from Prairie Drive to Fishtrap Road. 8,750,000.00$ Parvin Road (FM1385 - Legacy Drive) Design and Construction: Joint project with the City of Celina and possibly Denton County. 4 lane divided concrete, curb and underground drainage from FM 1385 to Legacy Drive. Parvin Road to be a 6-lane ultimate divided roadway.17,300,000.00$ Teel Parkway (US 380 - Fishtrap) Design and Construction: 2 lanes on east side of divided roadway with concrete, curb and underground drainage from US 380 to Fishtrap Road to complete 4 lanes. Teel Parkway to be a 6-lane ultimate divided roadway.7,200,000.00$ Prosper Trail (Coit - Custer) Design and Construction: 2 lanes on north side of divided roadway with concrete, curb and underground drainage from Coit Road to Custer Road to complete the 4-lane ultimate divided roadway.13,050,000.00$ Coleman Road (Gorgeous - Prosper Trail) Design and Construction: 4-lane ultimate divided roadway with concrete, curb and underground drainage from Georgeous to Prosper Trail.5,500,000.00$ Coleman Road (Prosper Trail - High School) Design and Construction: 2 lanes on west side of divided roadway with concrete, curb and underground drainage from Prosper Trail to Prosper High School to complete the 4-lane ultimate divided roadway.3,300,000.00$ Legacy Drive (Fishtrap - Prosper Trail) Design and Construction: 2 lanes on west side of divided roadway with concrete, curb and underground drainage from Fishtrap Road to Prosper Trail to complete 4 lanes of 6-lane ultimate divided roadway. Blue Star to construct 2 lanes east side in 2021. 6,500,000.00$ *costs include traffic signals and entryway signage where applicable, and median landscaping (no median street lighting) TOTAL PROPOSED STREETS PROPOSITION 150,000,000.00$ Potential Debt Issuance and Tax Rate Impact Bond Issuances:CO's GO Bonds Total Series 2020 12,387,000$ -$ 12,387,000$ Series 2021 8,524,000 21,000,000 29,524,000 Series 2022 8,001,000 21,000,000 29,001,000 Series 2023 - 21,000,000 21,000,000 Series 2024 - 21,000,000 21,000,000 Series 2025 - 21,000,000 21,000,000 Series 2026 - 21,000,000 21,000,000 Series 2027 - 21,000,000 21,000,000 Series 2028 - 21,000,000 21,000,000 Series 2029 - 21,000,000 21,000,000 Series 2030 - 21,000,000 21,000,000 28,912,000$ 210,000,000$ 238,912,000$ Issuance of Full $210 Million - One Tax Rate Increase Fiscal Year:I&S Tax Rate Increase FY 2020 0.1525$ FY 2021 0.1525 FY 2022 0.2275 0.0750$ FY 2023 0.2275 FY 2024 0.2275 FY 2025 0.2275 FY 2026 0.2275 FY 2027 0.2275 FY 2028 0.2275 FY 2029 0.2275 FY 2030 0.2275 FY 2031 0.2275 0.0750$ Projected I&S Tax Rate Property Value and Interest Rate Assumptions Interest Rate Estimates •Series 2020 –3.50% •Series 2021-2022 –3.75% •Series 2023-2024 –4.00% •Series 2025-2030 –4.50% 34 Fiscal Taxable Year New Existing Assessed End Improvements Value Valuation 2020 4,209,067,499$ 2021 4,545,792,899 2022 275,000,000$ 100,000,000$ 4,920,792,899 2023 300,000,000 125,000,000 5,345,792,899 2024 325,000,000 125,000,000 5,795,792,899 2025 350,000,000 125,000,000 6,270,792,899 2026 325,000,000 125,000,000 6,720,792,899 2027 300,000,000 125,000,000 7,145,792,899 2028 275,000,000 125,000,000 7,545,792,899 2029 275,000,000 125,000,000 7,945,792,899 2030 275,000,000 125,000,000 8,345,792,899 Annual TAV Growth Recommended Street Proposition Language THE ISSUANCE OF $150,000,000 TAX BONDS BY THE TOWN OF PROSPER,TEXAS FOR CONSTRUCTING,IMPROVING,EXTENDING,EXPANDING,UPGRADING AND DEVELOPING STREETS AND ROADS,BRIDGES AND INTERSECTIONS IN THE TOWN AND RELATED DRAINAGE IMPROVEMENTS,UTILITY RELOCATIONS,LANDSCAPING,CURBS AND SIDEWALKS,TRAFFIC SAFETY AND OPERATIONAL IMPROVEMENTS,ENTRYWAY SIGNAGE AND OTHER STREET AND ROAD SIGNAGE AND COSTS ASSOCIATED WITH SUCH PROJECTS,AND INTERESTS IN LAND AS MAY BE NECESSARY FOR SUCH PURPOSES;PROVIDED THAT THE FOLLOWING PROJECTS ARE PLANNED TO BE COMPLETED THROUGH FUNDING FROM OTHER OBLIGATIONS OF THE TOWN AND THEREFORE NO PROCEEDS OF THE BONDS MAY BE USED FOR IMPROVEMENTS TO FRONTIER PARKWAY FROM THE DALLAS NORTH TOLLWAY TO PRESTON ROAD,THE DALLAS NORTH TOLLWAY OVERPASS AT HIGHWAY 380 AND FISHTRAP ROAD FROM TEEL PARKWAY TO STUBER ELEMENTARY SCHOOL.TAXES SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS WILL BE IMPOSED. 35 Recommended Public Safety Proposition Language THE ISSUANCE OF $30,000,000 TAX BONDS BY THE TOWN OF PROSPER,TEXAS FOR PUBLIC SAFETY FACILITIES IN THE TOWN,CONSISTING OF FIRE STATIONS,AN EMERGENCY OPERATIONS CENTER,A PUBLIC SAFETY TRAINING FACILITY AND ADMINISTRATIVE FACILITIES RELATING THERETO.TAXES SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS WILL BE IMPOSED. 36 Recommended Parks Proposition Language THE ISSUANCE OF $30,000,000 TAX BONDS BY THE TOWN OF PROSPER,TEXAS FOR EQUIPPING PARKS,TRAILS AND RECREATIONAL FACILITIES IN THE TOWN AND THE ACQUISITION OF LAND AND INTERESTS IN LAND FOR SUCH PURPOSES.TAXES SUFFICIENT TO PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS WILL BE IMPOSED. 37 Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 4. Consider and act upon the minutes from the June 18, 2020, Budget Work Session. (ML) Agenda Item 5. Consider and act upon the minutes from the June 23, 2020, Town Council Meeting. (ML) Agenda Item 6. Consider and act upon a resolution authorizing the Collin County Tax Office to calculate the voter-approval tax rate for tax year 2020 in the manner provided for a special taxing unit at 8 percent. (BP) Agenda Item 7. Receive the May Financial Report. (BP) Agenda Item 8. Consider and act upon an ordinance amending Subsection (a) of Section 10.01.001, “Engineering Design Standards,” of Article 10.01, “General Provisions,” of Chapter 10, “Subdivision Regulation,” of the Town’s Code of Ordinances by adopting new Roadway Design Requirements. (DH) Agenda Item 9. Consider and act upon awarding CSP No. 2020-60-B to Reynolds Asphalt & Construction Company, related to construction services for the Fishtrap Road at FM 1385 Roadway Improvements project; and authorizing the Town Manager to execute a construction agreement for same. (FJ) Agenda Item 10. Consider and act upon awarding CSP No. 2020-66-B to Pavecon Public Works, LP, related to construction services for Miscellaneous Asphalt Improvements; and authorizing the Town Manager to execute a construction agreement for same. (FJ) Agenda Item 11. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. (AG) Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting, or address the Council via videoconference or telephone. Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Items for Individual Consideration Agenda Item 12. Consider all matters incident and related to the issuance and sale of the Town of Prosper, Texas Combination Tax and Surplus Revenue Certificates of Obligation, Series 2020, including the adoption of an ordinance authorizing the issuance of such Certificates, appointing a representative of the Town and delegating to the representative certain matters with respect to the sale of the Certificates; establishing parameters for the approval of such delegated matters; approving an Official Statement, a Paying Agent/Registrar Agreement and an engagement letter of bond counsel; ordering the levy of an annual ad valorem tax for the payment of the Certificates; and enacting other provisions relating to the issuance and sale of the Certificates. (BP) Agenda Item 13. Discussion on Thoroughfare Screening. (JW) •Discussion Initiated by the Visioning Committee in 2009 •Review and Comments by the Planning & Zoning Commission and Prosper Developers Council in 2010 •New Thoroughfare Screening Standards Adopted by Town Council in January, 2011 New Comprehensive Plan in 2012 adopted the following Vision Statement: “Prosper is a community committed to excellence. It is a high quality, family oriented community maintaining a visually aesthetic open feel with quality commercial development directed to the Town’s major transportation corridors all while maintaining strong fiscal responsibility.” Thoroughfare Screening Discussion/Feedback Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551-074 -To discuss and consider personnel matters and all matters incident and related thereto. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.074 –To discuss and consider employment of Municipal Judge and all matters incident and related thereto. Section 551.071 -Consultation with the Town Attorney regarding legal issues associated with alcoholic beverage local option elections and all matters incident and related thereto. Section 551.074 –To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic Development Corporation Board, and Planning & Zoning Commission. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Adjourn.