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20200526Welcome to the May 26, 2020, Prosper Town Council Meeting. Call to Order/Roll Call. Individuals will be able to participate in the meeting and address the Council via videoconference, or telephone conference call. To request to speak, click on “Participants” at the bottom of the screen, and click “Raise Hand.” The meeting moderator will acknowledge your request and allow you to speak. To join the meeting by phone, dial (346) 248-7799, and enter Meeting ID: 87047432329. To request to speak, enter *9. The meeting moderator will acknowledge your request and allow you to speak. If you encounter any problems joining or participating in the meeting, please call our help line at 972-569-1191 for assistance. Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 1. Consider and act upon the minutes from the May 12, 2020, Town Council meeting. (ML) Agenda Item 2. Receive the Quarterly Investment Report. (BP) Agenda Item 3. Consider and act upon authorizing the Town Manager to execute a Professional Engineering Services Agreement between Hayden Consultants, Inc., and the Town of Prosper, Texas, related to the design of the Teel (US 380 Intersection Improvements) project. (PA) Agenda Item 4. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. (AG) Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and submit it to the Town Secretary prior to the meeting, or address the Council via videoconference or telephone. Regular Agenda Items for Individual Consideration Agenda Item 5. Conduct a Public Hearing, and consider and act upon an ordinance modifying the development standards of Planned Development-40 (PD-40), for Windsong Ranch, generally to amend the courtyard lot regulations. (Z20-0009). (AG) Courtyard Homes Examples Courtyard Homes Examples Agenda Item 6. Conduct a Public Hearing, and consider and act upon an ordinance amending the Thoroughfare Plan to designate roadway overpasses on US 380, on First Street at the BNSF railroad, and to reclassify US 380 as a Limited Access Roadway/Freeway. (CA20-0001). (AG) Agenda Item 7. Conduct a Public Hearing, and consider and act upon a request to amend the Zoning Ordinance regarding Permitted Uses and Definitions, and Development Requirements, including but not limited to Landscaping, Parking, Screening, and Non-Residential Design and Development Standards. (Z20-0010). (AG) Town Council Major Initiative •Ensure Quality Development o Update non-residential development standards including enhance thoroughfare screening and vision for DNT/US 380 Zoning Ordinance Amendments •Land Uses, Conditional Standards, and Definitions •Landscaping •Parking •Screening •Non-Residential Design and Building Materials •Additional, Supplemental, and Administrative Land Uses, Conditional Standards, and Definitions Land Uses, Conditional Standards, and Definitions •Accessory Structures •Big Box Retailers •Catering •Food Truck Parks •Major/Minor Auto Repair •Restaurants •Mechanical Equipment •Mobile Food Vendor •Townhome Lots Landscaping •Buffalo Grass •Perimeter Landscaping •Registered Landscape Architect Seal •Berms Berms •Proposed: 3’ –6’, with average height of 4.5’ •Planning & Zoning Commission Recommendation: 3’ –6’ Parking, Access, and Circulation •Downtown Parking oReduction oDead-End Parking •Drive-Through Escape Lanes •Parking in Landscape Setbacks •Loading •Ornamental Metal Cart Returns •Undefined Ratios Parking, Access, and Circulation •Divided Driveways •Parking on Unimproved Surface Screening Building Design •Proposing Detail-Based Standards oBrick Patterning (no municipal authority to regulate) oWindow Detailing (municipal authority to regulate) Brick Patterning Window Detailing •Detailed/patterned mullions •Glass depth from wall min. 8” •Projected awnings/sunshades •Water table in lieu of floor to ceiling glass •Articulated lintel and/or sill •Cast stone window surrounds Currently Permitted Primary Building Materials •Clay fired brick •Stone (natural, precast, and manufactured) •Granite and marble •Architectural concrete block •Split face concrete masonry unit •Architecturally finished concrete tilt wall Proposed Primary Building Materials •Commercial Uses o Clay fired brick o Stone (natural, precast, and manufactured) •Institutional, Industrial, and Big Box Uses: o Clay fired brick o Stone (natural, precast, and manufactured) o Concrete (architectural bock, split face, tilt wall) Additional, Supplemental, and Administrative •Preliminary Site Plans and Site Plans •Metal Buildings •Reference Manuals •Mailboxes •Staff Titles •Reorganization of Sections Agenda Item 8. Receive the March financial report. (BP) General Fund Major Revenues General Fund Expenditures Areas of Projected Savings Salary Savings 567,056 Third Party Inspections 400,000 Downtown Live event 50,000 Public Safety Memorial Wall 75,000 Frontier Storage Building 134,127 Developer Incentives 200,000 Travel/Training 110,000 Recreation Activities 65,000 Third Party Engineering Inspections 150,000 Fire Overhead Doors (249,477) 1,501,706 General Fund Net change in Fund Balance Actual 2018-2019 Amended 2019-2020 Projected 2019-2020 Total Revenues 28,793,476 30,732,492 30,583,740 Total Expenditures 31,726,253 31,475,026 29,973,320 Net Change in Fund Balance (2,932,777)(742,534)610,420 Beginning Fund Balance 12,814,269 9,881,492 9,881,492 Ending Fund Balance 9,881,492 9,138,958 10,491,912 Contingency per Charter 6,345,251 6,295,005 5,994,664 5% Reserve 1,586,313 1,573,751 1,498,666 Amount over Minimum Reserve Target 1,949,929 1,270,201 2,998,582 % Amount over Minimum Reserve Target 6%4%10% WATER AND SEWER FUND SUMMARY Crime Control and Prevention Special Purpose District Fund Summary Fire Control, Prevention and Emergency Medical Services Special Purpose District Fund Summary Agenda Item 9. Consider and act upon an ordinance amending Ordinance No. 19-65 (FY 2019-2020 Budget). (BP) General Fund Original Budget Current Budget Amended Budget Increase (Decrease) Total Revenues: $ 30,312,820 $ 30,732,492 $ 30,732,492 $ - Total $ 30,312,820 $ 30,732,492 $ 30,732,492 $ - Expenditures: Administration 5,442,763 5,388,766 5,139,289 (249,477) Police Services 5,496,662 5,631,207 5,631,207 - Fire Services 6,384,111 7,427,512 7,676,989 249,477 Development Services 3,211,835 3,238,239 3,238,239 - Public Works 2,963,896 3,213,735 3,213,735 - Community Services 4,631,138 4,736,198 4,736,198 - Engineering 1,734,793 1,839,369 1,839,369 - Total 29,865,198$ 31,475,026$ 31,475,026$ -$ Total Revenue -$ Total Expenditures -$ Net Effect All Funds -$ Agenda Item 10. Consider and act upon approving an emergency purchase for the removal and installation of four folding door systems for Central Fire Station, from Texas Overhead Door. (SB) Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551-074 -To discuss and consider personnel matters and all matters incident and related thereto. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Phase 1: •Limited staff with staggered schedules •Handle returned items, process new items and deliveries •Prepare for Summer Reading program •Creating and collecting virtual programming Library Re-Opening Phases Phase 2: •Staff returns, training on safety protocols •Set up technology and physical space for “To-Go” model of business •Office work routine restored •Staff continue distancing/staggered work schedules •Continue virtual programs •Patrons encouraged to return items Library Re-Opening Phases Phase 3 (current): •To -Go pick up in lobby •Reduced hours •Virtual programs May 27 –announce Summer Reading and begin signup by phone May 28 –Begin offering resident library card signup in Town Hall lobby Library Re-Opening Phases •Library open to public with reduced hours •Limited occupancy in library •Limited time allowed in library •No children’s computers •Two adult computers, six feet apart •No kits or items with small pieces available for checkout •All furniture will be stored in program room and conference room to discourage sitting and staying. •Social distancing signs posted for adults, teens, children •Crowd -control posts/belts for lines and distancing •Acrylic sneeze guards in staff areas •Continue To-Go Service •Children’s Summer Reading packets, pickup or ship •Continue virtual programs •Continue safety and disinfectant protocols Library Re-Opening Phases Phase 4 (Date To Be Determined): Adjourn.