20200523 Council Strategic Planning Session PPT_May 2020Council
Strategic
Planning
Town Manager Harlan Jefferson
May 23, 2020
COVID -19
•Beginning in or about December 2019, a novel coronavirus, now
designated COVID-19, has spread through the world and has now
been declared a global pandemic.
•Since March 13th, Governor Abbott, Collin County Judge Chris Hill,
Denton County Judge Andy Eads, Mayor Ray Smith and Prosper
Town Council have issued, renewed and extended Disaster
Declarations.
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A Tale of Two Crises
•Health Crisis
•Financial Crisis
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Other Cities
•11 Corpus Christi employees are in quarantine after contact COVID-19 positive person
•Family confirms Dumas Police Chief died from COVID-19; Laid to Rest Today
•14 city of Abilene employees test positive for Covid-19; City Manager self-quarantined
•Houston plans to furlough about 3,000 workers, use entire rainy day fund to close $169 million budget gap
•COVID-19 blasts $200 million hole in San Antonio city budget as officials weigh cuts to services
•450 El Paso city employees officially receive their furlough notices
•D-FW cities announce furloughs, hiring freeze, other cuts in response to COVID-19 closures
•Arlington, Texas grapples with lost revenue from closed venues
•Dallas furlough 472 employees, cutting heavily into parks and rec, libraries and arts
•Dallas City Manager says more tough decisions ahead after furloughs
•DART board get first look at brutal COVID-19 budget blow
•Cedar Park projects $2.4-4.4 million drop in general fund due to COVID-19
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COVID -19 Status: Collin County
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COVID -19 Status: Denton County
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COVID -19 Status
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COVID -19 Status
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COVID -19 Status
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COVID -19 Status
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State of the Financial Crisis in Prosper
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General Fund Major Revenues
FUND ACCOUNT TYPE
ACTUAL
2018-2019
AMENDED BUDGET
2019-2020
PROJECTED
2019-2020
REVENUES Property Tax 14,663,044 16,580,933 16,904,305
Sales Tax 4,943,218 5,077,533 5,019,535
Franchise Fees 1,671,416 1,731,375 1,716,666
License, Fees & Permits 4,725,967 4,315,353 4,254,516
Charges for Services 428,911 435,847 507,860
Fines & Warrants 486,868 474,163 350,000
Grants 106,906 458,672 432,717
Investment Income 367,860 300,249 200,000
Transfers In 881,542 989,087 989,087
Miscellaneous 197,673 99,000 110,400
Park Fees 320,070 270,280 98,654
TOTAL REVENUES 28,793,476$ 30,732,492$ 30,583,740$
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General Fund Expenditures
FUND ACCOUNT TYPE
ACTUAL
2018-2019
AMENDED BUDGET
2019-2020
PROJECTED
2019-2020
EXPENDITURES Administration 7,343,231 5,388,766 4,925,355
Police Services 4,289,446 5,631,207 5,297,679
Fire Services 7,910,276 7,427,512 7,797,512
Public Works 4,184,055 3,213,735 3,213,735
Community Services 4,102,973 4,736,198 4,459,571
Development Services 2,686,602 3,238,239 2,838,239
Engineering 1,209,670 1,839,369 1,461,752
TOTAL EXPENDITURES 31,726,253$ 31,475,026$ 29,993,843$
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Areas of Projected Savings
567,056
400,000
50,000
75,000
134,127
200,000
110,000
65,000
150,000
(270,000)
1,481,183
Salary Savings
Third Party Inspection Services
DownTown Live Event
Public Safety Memorial Wall
Frontier Storage Building
Developer Incentives
Travel/Training
Recreation Activities
Third Party Engineering Inspections
Fire Overhead Doors
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General Fund Net change in Fund Balance
Actual
2018-2019
Amended
2019-2020
Projected
2019-2020
Total Revenues 28,793,476 30,732,492 30,583,740
Total Expenditures 31,726,253 31,475,026 29,993,843
Net Change in Fund Balance (2,932,777)(742,534)589,897
Beginning Fund Balance 12,814,269 9,881,492 9,881,492
Ending Fund Balance 9,881,492 9,138,958 10,471,389
Contingency per Charter 6,345,251 6,295,005 5,998,769
5% Reserve 1,586,313 1,573,751 1,499,692
Amount over Minimum Reserve Target 1,949,929 1,270,201 2,972,928
% Amount over minimum Reserve Target 6%4%10%
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Water and Sewer Fund Summary
FUND ACCOUNT TYPE
ACTUAL
2018-2019
AMENDED BUDGET
2019-2020
PROJECTED
2019-2020
REVENUES Water Charges for Services 12,015,127 13,623,413 13,439,273
Sewer Charges for Services 6,769,595 7,051,798 7,128,716
Sanitation Charges for Services 1,292,434 1,460,230 1,466,650
License, Fees & Permits 172,056 54,258 176,000
Water Penalties 1,575 1,675 1,500
Utility Billing Penalties 142,650 112,200 50,000
Investment Income 221,556 142,024 130,000
Other 144,138 2,508,028 2,331,998
TOTAL REVENUES 20,759,131$ 24,953,626$ 24,724,137$
EXPENDITURES Administration 2,203,392 2,380,374 2,380,374
Debt Service 3,540,950 3,930,237 3,510,917
Water Purchases 5,078,166 5,590,642 5,590,642
Public Works 8,399,074 13,103,494 13,103,494
TOTAL EXPENDITURES 19,221,582$ 25,004,747$ 24,585,427$
Net Income (Loss)1,537,549$ (51,121)$ 138,710$
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Collin County CARES Act Funding Allocation
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•$3 million for COVID-19 testing for uninsured individuals
•$5 million for personal protective equipment (PPE)
•$45 million for housing (rent and mortgage), utilities, and food assistance
•$5 million to help re-stock local food pantries
•$50 million to cities for COVID-19 costs and recovery efforts
•$40 million for county COVID-19 costs
Denton County CARES Act Funding Allocation
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•45M distributed to cities based on population = $55 per capita.
•$24M allocated for local business grants
•$20M for housing assistance
•$10M for food programs
•$6M estimated expenditures to date on COVID-19
•$2M to support nonprofit efforts
•$40 for ongoing county expenses, PPE, and Public Health
COVID -19 Response
•“We Prosper Together” Charitable Giving Campaign Phase 1
•Rally community support for Prosper nonprofits that provide food, shelter and basic necessities.
•Collaboration between Town, Chamber, Rotary and AtmosEnergy
•Nonprofit organization benefitting include:
•Cornerstone NCT
•Lovepacs Prosper
•Neighbors Nourishing Neighbors
•Prosper Ladies Association (PLA) Summer Lunch Program
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We Prosper Together Campaign
•https://www.prospertx.gov/weprospertogether/
•There are two components of this campaign:
•A charitable giving campaign
•Small Business Relief Grant
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Questions?
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