20200331 Emergency MeetingMarch 31, 2020 Executive Session
Emergency Management Plan (Kent Bauer)
Communication Efforts -Internal
•Daily COVID-19 Response Team Meetings
•Council Briefings, 3 times/week
•Regular email updates from HR to Town employees
Communication Efforts -Website
•Banner and Graphic on Homepage
•Dedicated COVID-19 web page on Town website, daily updates
•COVID-19 Information and Resources
•Mayor’s statement and video message
•Town Closures and Cancellations
•Resources for Prosper Residents and Businesses
•Government Updates
•How Can I Help?
•Responsum conversational AI app coming soon
Communication Efforts –Social Media
•Video series on operational changes (Library, Parks & Recreation, Fire, Police, Development Services)
•Daily updates on Prosper & County case count
•Daily Resident Update
•Series of posts on CDC recommendations (hygiene, social distancing) and operational changes
•Link to COVID-19 page on myProsper app
Communication Efforts –Traditional Media
•Mayor’s article in local magazines
•Media Releases
•Prosper Press article on Library operational changes
•Electronic sign on Preston Road
Communication Efforts –Community Response & Relief
•Business-related fee waivers posted on Town website
•Water shut-offs suspended
•Food trucks at apartment complexes
•“Local Resources” page on website for residents and businesses
•“How Can I Help?” page on Town website
•In My Community•In My Neighborhood•At Home
•Coordination and needs assessment with local nonprofits
Executive Session
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to
deliberate regarding:
Sections 551.071, 551.074 and 551.076 –Consultation with the Town Attorney
regarding legal issues associated to disaster declarations/executive orders by
federal, state and applicable local governments related to COVID-19 and
attendant public health matters, and to discuss and consider personnel matters
and the deployment of security personnel related thereto, and all matters
incident and related thereto.
The Town Council Meeting will resume after the
Executive Session.
Reconvene in Regular Session and take any action
necessary as a result of the Closed Session.
Adjourn.