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20200324Welcome to the March 24, 2020, Prosper Town Council Meeting. Call to Order/Roll Call. Notice Regarding Public Participation Governor Greg Abbott has granted a temporary suspension of certain rules to allow for telephone or videoconference public meetings in order to reduce in-person meetings that assemble large groups of people, due to the COVID-19 (coronavirus) public health emergency. In an effort to reduce the spread of the virus, for the March 24, 2020, Town Council meeting, individuals will be able to address the Council either (1) in person at Town Hall in the Town Council Chambers, (2) via telephone conference call, or (3) via videoconference. To join the meeting by phone, dial any one of the following numbers: +1 312 626 6799 +1 929 436 2866 +1 253 215 8782 +1 301 715 8592 +1 346 248 7799 +1 669 900 6833 Enter Meeting ID: 419 711 876 To request to speak, enter *9. The meeting moderator will acknowledge your request and allow you to speak. If you are joining the meeting on your computer, tablet, or smart phone, go to https://zoom.us/j/419711876 and enter Meeting ID: 419 711 876. To request to speak, click on “Participants” at the bottom of the screen, and click “Raise Hand.” The meeting moderator will acknowledge your request and allow you to speak. If you encounter any problems joining or participating in the meeting, please call our help line at 972-569-1191 for assistance. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Citizen Comments Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 1. Consider and act upon the Minutes from the February 25, 2020, Town Council meeting. (RB) Agenda Item 2. Consider and act upon an ordinance declaring a local state of disaster due to a public health emergency. (RB) Agenda Item 3. Consider and act upon an ordinance ordering that the General Election scheduled to be held on Saturday, May 2, 2020, be postponed to Tuesday, November 3, 2020. (RB) Agenda Item 4. Consider and act upon an ordinance granting a temporary refund of fees related to building permits and the waiver of fees related to annual restaurant health permits and alcohol permits. (MD20-0004) (JW) Agenda Item 5. Receive the January Financial Report. (BP) Agenda Item 6. Consider and act upon a resolution accepting the Independent Audit Report and Comprehensive Annual Financial Report (CAFR) for the Fiscal Year Ended September 30, 2019, as presented by a representative of Pattillo, Brown and Hill LLP., Certified Public Accountants. (BP) Agenda Item 7. Consider and act upon a resolution authorizing various individuals as signers of specific accounts and certain investment matters. (BP) Agenda Item 8. Consider and act upon a resolution authorizing the Town to participate in Texas Coalition for Affordable Power, Inc.’s Strategic Hedging Program. (BP) Agenda Item 9. Consider and act upon awarding RFP No. 2020-12-B to Sciens LLC, related to Phase I Discovery and Pre- Acquisition, Evaluation and Selection of a Permitting Software System for the Town of Prosper; and authorizing the Town Manager to execute documents for same. (BP) Agenda Item 10. Consider and act upon approving the purchase of water meter transmission units from Aclara Technologies, LLC, a sole source provider; and authorizing the Town Manager to execute documents for the same. (FJ) Agenda Item 11. Consider and act upon approving the purchase of manhole rehabilitation services from Fuquay, Inc., through the Texas Local Government Purchasing Cooperative; and authorizing the Town Manager to execute documents for the same. (FJ) Agenda Item 12. Consider and act upon awarding CSP No. 2020-39-B to TDC2, LLC, related to underground fiber optic cable installation between Town Hall, Public Works, and the Public Safety Facility; and authorizing the Town Manager to execute documents for same. (LJ) Agenda Item 13. Consider and act upon approving Change Order Number 07 for Bid No. 2019-52-B to McKee Utility Contractors, Inc., related to construction services for the Lower Pressure Plane Line Phase 1B project; and authorizing the Town Manager to execute Change Order Number 07 for same. (PA) Agenda Item 14. Consider and act upon an ordinance establishing a no parking zone on Wilson Drive from Coleman Street to Gray Lane. (DK) Agenda Item 15. Conduct a Public Hearing, and consider and act upon an ordinance amending Chapter 3, Section 2, Definitions, of the Zoning Ordinance, regarding Automobile Storage. (Z20-0003). (AG) [Item Withdrawn by Town] Agenda Item 16. Consider and act upon a request to allow for an alternative parking surface for Prosper United Methodist Church, located on the east side of Parvin Street, north of First Street. (MD20-0005). (AG) Agenda Item 17. Consider and act upon Amendment One to the License Agreement between the Town of Prosper and Prosper Historical Society relative to the location, construction and operation of the Veterans Memorial in Frontier Park. (DR) Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Sections 551.071, 551.074 and 551.076 –Consultation with the Town Attorney regarding legal issues associated to disaster declarations/executive orders by federal, state and applicable local governments related to COVID-19 and attendant public health matters, and to discuss and consider personnel matters and the deployment of security personnel related thereto, and all matters incident and related thereto. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551.071 -Consultation with the Town Attorney regarding legal issues associated with the Town's sign ordinance, and all matters incident and related thereto. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551-074 -To discuss and consider personnel matters and all matters incident and related thereto. Section 551.074 -To discuss and review the Town Manager's performance evaluation. Section 551.074 -To discuss and consider retention of outside legal counsel to assist NTMWD Customer Cities in PUC Docket No. 46662 and execution by Town Manager of pertinent legal representation documentation related thereto. The Town Council Meeting will resume after the Executive Session. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Adjourn.