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20191210Welcome to the December 10, 2019, Prosper Town Council Meeting. Call to Order/Roll Call. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements of recent and upcoming events. Presentations. Agenda Item 1. Presentation of the GFOA Achievement of Excellence in Financial Reporting award to members of the Finance Department for the Town’s Comprehensive Annual Financial Report for the Fiscal Year ending September 30, 2018. (BP) Discussion Items. Agenda Item 2. Grant Committee Update. (KB) Grant Committee Update •Grant Process •Grant Committee •Recent Applications and Grant Awards Grant Process •Grant opportunities identified by grant manager and/or individual departments •Grant opportunities taken to grant committee •Recommended grants –application by department with assistance of grant manager •Upon award-acceptance by Town Council or Town Manager based on dollar amount •Grant implementation -coordination of department, grant manager and finance Grant Committee •Purpose -Increase the town’s opportunities and awareness of outside funding while enhancing the processes of the grant program. •Structure -Quarterly meetings held the last Thursday of the month in the Finance Conference Room. Attendees will represent each department and be appointed by their department director. Emergency meetings may be scheduled in cases of short windows of opportunity. FY 2018-19 Awarded Grants •EPA -NCTCOG Pass-through Clean Fleet (Fire Engine12) •DHS-NCTCOG Pass -through (Night Vision Goggles) •TXDOT-STEP (Traffic Safety-O.T.) •TDEM-EMPG (Equipment reimbursement) •Texas Parks & Wildlife (Whitley Place) •Texas State Library and Archives Commission •DOJ -BVP Reimbursement (Vests) •Walmart (FD equipment) •CoServ (FD equipment) Total: $755,900 FY 2019-20 Awarded Grants •FEMA-SAFER Fire Grant (New hires) •TDEM-EMPG (Equipment reimbursement) •TXDOT -STEP (Traffic Safety-O.T.) •Collin County Open Spaces Fund (Whitley Place) •TDEM-EMPG (Equipment reimbursement) Total:$1,047,974 Total Projects Total Project Costs Total Projects Total Project Costs 18 $13,836,169 9 $2,778,000.00 Funded Projects Total Awarded Funded Projects Total Awarded 11 $755,900.00 5 $1,047,974.00 FY2018-2019 FY2019-2020 Town of Prosper Grant Activity Totals •SAFER (6 New Hires):$1,620,000 $919,257 10/21/2022 •Clean Fleet (Fire Engine):$731,000 $182,788 05/15/2020 •TPWL (Whitley Place-Bridge):$680,000 $500,000 10/01/2020 •EMPG (Emergency Mgt.):Reimbursement $26,717 01/15/2020 •Collin County (Whitley Place-Easement):$280,000 $90,000 07/01/2020 •DHS (Night Vision Goggles):$32,898 $32,000 02/01/2020 •TXDOT (PD-STEP/O .T):$15,000 $12,000 09/30/2020 Highlighted Grants Total Project Cost Total Awarded Expected Completion Date Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 3. Consider and act upon the Minutes from the November 26, 2019, Town Council Meeting. (RB) Agenda Item 4. Receive the October Financial Report. (BP) Agenda Item 5. Consider and act upon awarding RFP No. 2020-19-B for Stop Loss Coverage to QBE effective January 1, 2020, and authorizing the Town Manager to execute all documents for the same. (KS) Agenda Item 6. Consider and act upon approving the purchase of Adaptive Consumer Engagement (ACE) software license, maintenance, and support from Aclara, a sole source provider; and authorizing the Town Manager to execute the same. (CS) Agenda Item 7. Consider and act upon approving the purchase of computer hardware, from Centre Technologies, Inc., through the Texas Department of Information Resources (DIR) Purchasing Contract. (LJ) Agenda Item 8. Consider and Act upon approving an Interlocal Agreement (ILA) with Collin County for the Funding Assistance Program to partially fund the construction of the Whitley Place Powerline Trail project and authorize the Town Manager to execute documents for the same. (PN) Agenda Item 9. Consider and act upon approving the purchase of Traffic Signal related items for the Fishtrap & Teel Parkway Traffic Signal improvement project, from Consolidated Traffic Controls, Inc., through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program. (PA) Agenda Item 10. Consider and act upon an ordinance amending Planned Development-68 (PD-68) in its entirety for Shops at Prosper Trail, on 33.2±acres, located on the northeast corner of Preston Road and Prosper Trail, generally to modify the development standards, including modified parking regulations and architectural design. (Z19- 0017). (AG) Lot 7 Lot 8 2016 Current Parking –Lot 5 Agenda Item 11. Consider and act upon authorizing the Town Manager to execute a Development Agreement between MQ Prosper Retail, LLC, and the Town of Prosper, Texas, related to an inside auto parts sales structure and a multitenant office/retail structure, located on the east side of Preston Road, north of Prosper Trail. (AG) Agenda Item 12. Consider and act upon a Site Plan, Landscape Plan, and Façade Plan for a multi-tenant office/retail building (Ebby Halliday), on 1.4±acres, located on the east side of Preston Road, north of Prosper Trail. The property is zoned Planned Development-68 (PD-68). (D19-0110). (AG) Agenda Item 13. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. (AG) Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Regular Agenda If you wish to address the Council, please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary, preferably before the meeting begins. Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council. Items for Individual Consideration Agenda Item 14. Consider and act upon an ordinance amending Ordinance No. 18-71 (FY 2018-2019 Budget). (BP) Agenda Item 15. Consider and act upon an ordinance amending Ordinance No. 19-65 (FY 2019-2020 Budget). (BP) Agenda Item 16. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Teague Nall and Perkins, Inc., and the Town of Prosper, Texas, related to the design of Fishtrap Road from Stuber Elementary School to the Dallas North Tollway Project. (PA) Agenda Item 17. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Teague Nall and Perkins, Inc., and the Town of Prosper, Texas, related to the design of First Street from Coit Road to Custer Road Project. (PA) Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 –To discuss and consider economic development incentives. Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 -To discuss and consider personnel matters and all matters incident and related thereto. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. 18.Downtown Live! Update. (DR) •Budget for May 2020 Event $50,000 •Estimated Cost of May 2020 Event Approximately $105,000-$110,000 No Alcohol Sales Approximately $125,000 With Alcohol Sales DownTown Live! –2020 •Promoter Line •Headline act •(2) Opening acts •Kid / Amateur acts •Hospitality Tent •Kids zone •(20) (10)Shuttle Buses (PISD) •Food trucks •Alcohol sales •Town Staffing /Overtime •Reduction in event staff Cost –Approx. $50,000 Possible Locations •Town Hall parking lot •Broadway •Frontier Park Town Hall: Pros: •Event held there previously •Concrete paving reduces possible weather related issues •Good event visibility for Police and Fire •Access to rooms in Town Hall for use •Brings visibility to downtown area •Is open enough for people to not get too bunched up •Room for booths on parking lot or Main Street Cons: •Affects Town Hall operations •Very limited parking for the event •Disrupts down town businesses •Requires shuttle busses •Costly for on site alcohol sales Broadway: Pros:•Concrete paving reduces possible weather related issues•Brings visibility to downtown area•Room for vendor booths along Main Street or Town Hall parking lot•Parking available in Town Hall parking lot Cons:•Less visibility for Police and Fire•If the stage is near Main Street the sound will greatly effect dispatch•The street could get crowded with large groups of people and no escape route•Disrupts down town businesses•Limits Fire Department access•Affects Town Hall and Police operations•Requires shuttle busses•No greenrooms or dressing rooms, must rent tents•Costly for on site alcohol sales•Either the band or the patrons will be looking into the sun Frontier Park: Pros:•There is ample room•With ISD approval there will be an abundance of parking•No shuttle busses required•Existing fenced area for alcohol sales•Does not disrupt downtown merchants Cons:•Will need to change the name of the event, spend money for rebranding•There is not enough paving for patrons and vendors if rain is an issue except close to homes•Requires the youth sports leagues to not schedule games and practices in May which is a very busy season for the leagues.•The event won’t look “full” as the space is so large•No greenrooms or dressing rooms, must rent tents•Area for alcohol is disjointed from the stage•Does not bring people into the down town area. DownTown Live! –2019 •Le Freak $7,500 •M80’s $7,500 (Le Freak playing 80’s music instead of the 70’s music with costumes) •Downtown Fever $6,500 •Professor D $6,000 •Infinite Journey $5,500 •Maylee Thomas band $5000 (Leader of band is George Fuller, Mayor of McKinney) •Lime Light $12,000 (Emerald City managed band, similar in style) Country: •Roger Creager $10,000 •Jason Boland & the Stragglers $10,000 Adjourn.