20191112Welcome to the November 12, 2019,
Prosper Town Council Meeting.
Call to Order/Roll Call.
Invocation, Pledge of Allegiance, and
Pledge to the Texas Flag.
Pledge to the Texas Flag
Honor the Texas flag;
I pledge allegiance to thee,
Texas, one state under God,
one and indivisible.
Announcements of recent and upcoming events.
Presentations.
Agenda Item 1.
Presentation of the Government Finance Officer
Association (GFOA) Award for Outstanding
Achievement in Popular Annual Financial Reporting.
(KN)
Discussion Items.
Agenda Item 2.
Downtown Live! Discussion (DR)
•Cost of May 2019 Event Approximately $140,000
•Budget for May 2020 Event $50,000
•Presentation of options and requesting direction from
Town Council
DownTown Live! –2019
•Headline act
•(2) Opening acts
•Kid / Amateur acts
•Hospitality Tent
•Town Staffing /Overtime
•Kids zone
•(20) Shuttle Buses
•Food trucks
•Alcohol sales
•Promoter Line
Cost Approx. -$140,000
Promoter Line provided the following:
•Tents,Tables and Chairs
•Radios
•Port -a-potties
•Temporary power
•Stage and all associated equipment
•Fencing
•Personnel to manage contracting, set up, tear down,
and gate monitoring
•Organization and event expertise
•Stage management
Areas of cost reduction:
•Number of port-a-potties
•Size of stage and associated items
•Size and features of Hospitality Tent
•Number of tents, generators, light towers, signs.
DownTown Live! –2020
•Promoter Line
•Lower cost Headline act
•(2) Opening acts
•Kid / Amateur acts
•Smaller Hospitality Tent
•Kids zone
•(20) (10)Shuttle Buses
•Food trucks
•Alcohol sales
•Town Staffing /Overtime
Cost –Approx. $125,000
DownTown Live! –2020
•Promoter Line
•Headline act
•(2) Opening acts
•Kid / Amateur acts
•Hospitality Tent
•Kids zone
•(20) (10)Shuttle Buses (FISD)
•Food trucks
•Alcohol sales
•Town Staffing /Overtime
•Reduction in event staff
Cost –Approx. $50,000
DownTown Live! –2020
Booth Space $ 3,000
Food Vendors $ 2,000
Sponsors $ 20,000
Total $ 25,000
Possible Revenue
DownTown Live! –2020
•Promoter Line
•Headline act
•(2) Opening acts
•Kid / Amateur acts
•Hospitality Tent
•Kids zone
•(20) (10)Shuttle Buses (FISD)
•Food trucks
•Alcohol sales
•Town Staffing /Overtime
•Reduction in event staff
Cost –Approx. $75,000
Council Direction needed
1. Set date May 8, 9 or 16
Town needs to book entertainment, etc.
2. Size of Event$ 50,000 Event$ 75,000 Event ($20,000 fundraising needed)$125,000 Event ($70,000 fundraising needed)
Consent Agenda
Items placed on the Consent Agenda are considered
routine in nature and non-controversial. The Consent
Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request
of Council Members or staff.
Agenda Item 3.
Consider and act upon the Minutes from the October
22, 2019, Town Council Meeting. (RB)
Agenda Item 4.
Receive the September Financial Report. (KW)
Agenda Item 5.
Receive the Quarterly Investment Report. (KW)
Agenda Item 6.
Consider and take action upon a resolution expressing
official intent to reimburse costs of Town capital
improvement program projects that may be funded
with proceeds of bonds or other obligations, if those
costs are paid prior to the issuance of such bonds or
other obligations. (KW)
Agenda Item 7.
Consider and act upon a resolution appointing
members to the Board of Directors of the Town of
Prosper Crime Control and Prevention District. (KW)
Agenda Item 8.
Consider and act upon authorizing the Competitive
Sealed Proposal (CSP) procurement method for
construction of the Fishtrap Road (Teel Intersection
Improvements) and Fishtrap & Teel Parkway Traffic
Signal projects. (PA)
Agenda Item 9.
Consider and act upon authorizing the Town Manager
to execute an Interlocal Agreement between the
Prosper Independent School District, and the Town of
Prosper, Texas, related to the construction and/or
expansion of Segments 1 through 4 of Fishtrap Road.
(HW)
Agenda Item 10.
Consider and act upon a request for a Subdivision
Waiver for a lot without street frontage for the Mav
Addition, Block A, Lot 4, on 4.4±acres, located north
side of Fishtrap Road, west of Legacy Drive. The
property is zoned Office (O). (D19-0062). (AG)
Agenda Item 11.
Consider and act upon a request to permit open
fencing in the front yard of Lot 14, Prestonview Estates,
Phase 1, located at 8967 Prestonview Drive. (V19-
0003). (JW)
Agenda Item 12.
Consider and act upon whether to direct staff to submit
a written notice of appeal on behalf of the Town
Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7)
of the Town’s Zoning Ordinance, regarding action taken
by the Planning & Zoning Commission on any Site Plan
or Preliminary Site Plan. (AG)
Citizen Comments
The public is invited to address the Council on any topic.
However, the Council is unable to discuss or take action
on any topic not listed on this agenda. Please complete a
“Public Meeting Appearance Card” and present it to the
Town Secretary prior to the meeting.
Regular Agenda
If you wish to address the Council, please fill out a “Public Meeting Appearance Card” and present it to the Town Secretary, preferably before the meeting begins. Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. For individuals wishing to speak on a non-public hearing item, they may either address the Council during the Citizen Comments portion of the meeting or when the item is considered by the Town Council.
Items for Individual Consideration
Agenda Item 13.
Conduct a Public Hearing, and consider and act upon
an ordinance modifying the development standards of
Planned Development-40 (PD-40), for Windsong Ranch,
regarding key lot side yard setbacks. (Z19-0015). (AG)
Agenda Item 4
Consider and act upon a Preliminary Site Plan for a mixed use development (Gates of Prosper, Phase 1, Block C), on 5.9±acres,
located on the northeast corner of Preston Road and Lovers Lane. The property is zoned Planned Development-67 (PD-67).
(D18-0134).
Agenda Item 14.
Conduct a Public Hearing, and consider and act upon a request to amend Planned Development-68 (PD-68), Shops at Prosper Trail, on 33.2±acres, located on the northeast corner of Preston Road and Prosper Trail, generally to modify the development standards, including but not limited to permitting a drive-through restaurant, outdoor sales and display, modified parking regulations, and architectural design. (Z19-0017). (AG)
8 7 6
Lot 6
Lot 7
Lot 8
Outdoor Sales & Display
2016
Current
Parking –Lot 5
Applicant Presentation
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B.O.CEILING
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FINISH FLOOR
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T.O.PARAPET
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T.O.PARAPET
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B.O.CEILING013"=1'11/2"=1'2011031"=1'22043/4"=1'41/2"=1'60240121/4"=1'880241/8"=1'16160481/16"=1'32If this sheet is not 30" by 42" it is a reduced print, scaleaccordinglyLegacy
c 2017 Legacy Architecture, L.L.C. All rights reserved. No part of this document may be reproduced or utilized in any form without prior written authorization of authorization of Legacy Architecture,
L.L.C.
EXTERIOR ELEVATION (NORTH/FRONT)01 SCALE:1/8" = 1'-0"
EXTERIOR ELEVATION (WEST/RIGHT SIDE)02 SCALE:1/8" = 1'-0"
EXTERIOR ELEVATION (SOUTH/REAR)03 SCALE:1/8" = 1'-0"
EXTERIOR ELEVATION (EAST/LEFT SIDE)04 SCALE:1/8" = 1'-0"
BUILDING PLAN05 SCALE:1/16" = 1'-0"
03/A500
04/A50002/A50001/A500
NORTH
AREA CALCULATIONS AND PERCENTAGES
GROSS FACADE AREA = 4,664 SF
OPENING AREA = 738 SF
NET AREA = 3,926 SF
PRIMARY EXTERIORMATERIALS
S-1 AREA = 1,313 SF (33.4%)
S-2 AREA = 250 SF (6.4 %)
CS-1 AREA = 347 SF (8.8 %)
B-1 AREA = 653 SF (16.6%)B-2 AREA = 689 SF (17.7%)
SECONDARY EXTERIOR
MATERIALS EF-1 AREA = 555 SF
(14.1 %)
EF-2 AREA = 119 SF (3.0 %)
173'-10"
35'-0"25'-1"22'-6"25'-0"22'-6"23'-9"20'-0"
AREA CALCULATIONS AND PERCENTAGES
GROSS FACADE AREA = 1,963 SF OPENING AREA = 268 SF
NET AREA = 1,695 SF
PRIMARY EXTERIORMATERIALS
S-1 AREA = 328 SF (19.4 %)
S-2 AREA = 126 SF (7.4 %)
CS-1 AREA = 181 SF (10.7 %)
B-1 AREA = 0 SF (0.0%)B-2 AREA = 770 SF (45.4%)
SECONDARY EXTERIOR
MATERIALS EF-1 AREA = 247 SF
(14.6 %)
EF-2 AREA = 43 SF (2.5%)
74'-0"
20'-0"54'-0"
170'-6"
90'-6"80'-0"
AREA CALCULATIONS AND PERCENTAGES
GROSS FACADE AREA = 4,306 SF
OPENING AREA = 285 SF
NET AREA = 4,021 SF
PRIMARY EXTERIORMATERIALS
S-1 AREA = 0 SF (0.0%)
S-2 AREA = 383 SF (9.5 %)
CS-1 AREA = 114 SF (2.8 %)
B-1 AREA = 0 SF (0.0%)B-2 AREA = 3,012 SF (74.9%)
SECONDARY EXTERIOR
MATERIALS EF-1 AREA = 512 SF
(12.8 %)
EF-2 AREA = 0 SF (0.0 %)
AREA CALCULATIONS AND PERCENTAGES
GROSS FACADE AREA = 1,930 SF OPENING AREA = 112 SF
NET AREA = 1,818 SF
PRIMARY EXTERIORMATERIALS
S-1 AREA = 406 SF (22.4 %)
S-2 AREA = 112 SF (6.2 %)
CS-1 AREA = 109 SF (6.0 %)
B-1 AREA = 0 SF (0.0%)
B-2 AREA = 891 SF (49.1 %)
SECONDARY EXTERIOR
MATERIALS EF-1 AREA = 245 SF
(13.5 %)
EF-2 AREA = 51 SF (2.8%)
72'-0"
23'-312"25'-212"23'-6"
THE SHOPS AT PROSPER TRAIL
RETAIL BUILDING -LOT #9 / BLOCK A
GENERAL NOTES
1.FACADE PLAN IS FOR CONCEPTUAL PURPOSES ONLY.ALL
BUILDING PLANS REQUIRE REVIEW AND APPROVAL FROM
THE BUILDING INSPECTIONS DEPARTMENT.
2. ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM
PUBLIC VIEW IN ACCORDANCE WITH THE ZONING ORDINANCE.
3. WHEN PERMITTED, EXPOSED UTILITY BOXES AND CONDUITS
SHALL BE PAINTED TO MATCH THE BUILDING.
4. ALL SIGNAGE AREAS AND LOCATIONS ARE SUBJECT TO
APPROVAL BY BUILDING INSPECTIONS DEPARTMENT.
5. WINDOWS SHALL HAVE A MAXIMUM EXTERIOR VISIBLE
REFLECTIVITY OF TEN (10)PERCENT.
6. ANY DEVIATION FROM THE APPROVED FACADE PLAN WILL
REQUIRE REAPPROVAL BY THE TOWN.C:\Users\Jeff Fry\Desktop\Exterior Elevations.dwg, 10/24/2017 5:34:22 PM, ARCH full bleed E1 (30.00 x 42.00 Inches),1:1
Agenda Item 15.
Consider and act upon authorizing the Town Manager
to execute Contract Amendment #1 to the Professional
Services Agreement between Halff Associates, Inc., and
the Town of Prosper, Texas, related to the design of the
Prosper Trail (Coit –Custer) project. (PA)
Original Contract 4 Lane Design
Design 0% -90%$610,000 (Authorized)
Final Design 90% -100%$112,000 (Not Authorized)
Total Original Contract $722,000
Revised Amendment 2/4 Lane Design
Design 90% -100%$ 40,000
Revise Drawings 2/4 $ 72,000
Provide Record Drawings $ 10,000
Total Original Contract $122,000
Agenda Item 16.
Consider and act upon an ordinance amending Subpart (4) “Amount of Park Improvement Fee,” of Subsection (H), “Park Improvement Fee,” of Section 6.20, “Park Land Dedications, and Fees,” of Section 6, “Subdivision Design Standards,” of the Subdivision Ordinance by removing park improvement fee amounts; amending Subsection (2) “Other Fees,” of Section V, “Development Fees,” of Appendix A, “Fee Schedule,” of the Town’s Code of Ordinances, by establishing new park improvement fees and amending the term, “Park Fee” to “Park Land Fee Lieu of Dedication” in the “Fee Schedule.” (MD19-0008) (DR/JW)
Park Fee Discussion
Two components
•Parkland Dedication
•Park Improvement Fee
Per Direction at the January Strategic Session, Council directed staff to continue to analyze the park improvement and park dedication fees.
At a population build-out of approximately 70,000 people:
•An additional +/-37.5 acres of neighborhood parks
•An additional +/-108.27 acres of community parks
•An additional +/-103 acres of special use/linear parks
Note: This is based on 11.25 acres/1000 population. Per the approved 2015 Parks
Master Plan, which indicates a range between 11.25-20.5 acres/1000 population.
Parkland Dedication Analysis
Existing rate of parkland dedication to remain the same.
1 acre per 35 DU or 5%of the total property (whichever is
greater).
Parkland Dedication Analysis
Based on the following:
•Cost to develop neighborhood parks and linear parks.
•Hike and bike trail system broken down into a unit price (i.e.
cost per acre or per mile).
•Number of residential units left undeveloped.
•Anticipation that community parks will be funded by Bonds,
General Fund, etc.
•Future needs take into consideration the existing
Development Agreements and Planned Developments (PD’s)
Park Improvement Fee
Acres of undeveloped
neighborhood parks:
Park Improvement Breakdown Per Parkland Needs
Note:
•This treats all Community Parks like a sports complex
•Density was used to calculate the number of lots left
to develop.
Total # of Lots left to Develop (owe park
improvement fee)18192
Multi-Family 4950
Single-Family 13242
Total Cost (developing undeveloped and future parks)
148.70
Percentage
Park Improvements Costs per acre / mile Notes
Cost Per Neighborhood Park $147,144.81 Cost based on $1,103,586.10 Neighborhood Park (7.5 acre park)
Cost Per Community park $361,754.13
Cost based on Frontier Park in its entirety. Includes 3% inflation
per year and design costs. 79.7 acre park.
Cost Per Linear Mile of Hike and Bike Trail $622,500.00 Average past construction costs
Neighborhood Parks $21,880,433.25
Community Parks $120,525,625.05
Hike and Bike Trail $22,042,725.00
TOTAL COST OF PARK IMPROVEMENTS
AT BUILD OUT $164,448,783.30
COSTS PER DU
Park Facilities Dwelling Unit
Cost Per Neighborhood Park $1,202.75
Cost per Community Park $6,625.20
Cost per Hike and bike trail $1,211.67
Cost of Park Improvements per unit (captures all parks)$9,039.62
Improvements per DU minus community parks $2,414.42
27.2%
72.8%
Park improvement fee per DU type
Single Family: $2,300
Multi Family: $2,800
0
20
40
60
80
100
120
$0
$500
$1,000
$1,500
$2,000
$2,500
Single Family
Multi-Family
Parkland Dedication
Average: $1,303
Park Improvement
Fee Rate
Parkland Dedication Rate
(Dwelling Units per Acre)
Average: $1,252
Average: 50 DU/Acre
Comparison Cities
Note: each City ordinance is calculated differently. They are not always “apples to apples”
•Some have 4B funds to pay for development.
•Cities with only a green column do not have a separate park
improvement fee rate.
•Two cities have hike and bike trail development as separate
requirement to the fee.
Park Improvement Fee
$2,000 $2,062 $2,116 $2,170 $2,229 $2,281 $2,350 $2,441 $2,538 $2,614
$1,500 $1,546 $1,587 $1,627 $1,672 $1,711 $1,762 $1,830 $1,904 $1,961
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
2.67%3.08%2.62%2.57%2.71%2.34%3.02%3.86%4.01%2.99%
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Multi-family Single Family
Year
Percent Increase
Construction Escalation
•Current Fee adjusted based on escalation of construction costs over the last 10 years
•Information provided by Engineering News Record
Avg. 3%
Based on direction from the January Strategic Session with Town
Council and the data collected and analyzed,
Park Improvement Fee
•Increase the park improvement fees single family from $1,500/unit
to $2,300/unit, and multi-family from $2,000/unit to $2,800/unit.
Park Dedication Fee
•Remains Unchanged
Conclusion
Executive Session
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government
Code, as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 –To discuss and consider economic development incentives.
Section 551.072 –To discuss and consider purchase, exchange, lease or value of real
property for municipal purposes and all matters incident and related thereto.
Section 551.071 -Consultation with the Town Attorney regarding legal issues associated with
incentivization and revitalization of residential construction in the Old Town District, and all
matters incident and related thereto.
Executive Session
Section 551.071 -Consultation with the Town Attorney regarding legal issues associated with
ordinance waivers, exceptions, and recommendations, and all matters incident and related
thereto.
Section 551.071 -Consultation with the Town Attorney regarding legal issues relative to
Section 1.03.002 of the Town’s Code of Ordinances, and all matters incident and related
thereto.
Section 551.074 –To discuss and consider personnel matters and all matters incident and
related thereto.
Reconvene in Regular Session and take any action
necessary as a result of the Closed Session.
Possibly direct Town staff to schedule topic(s) for
discussion at a future meeting.
Item 17.
No parking on Talon. (HW)
Agenda Item 18.
Fence on west side of Talon. (HW)
Driveway
Gate
Gap in Fence (45LF)
Fence –4’ (690LF) Fence –6’ (Existing)
Prosper HS
Natatorium
Proposed Fencing (2200LF)
NORTH
April 9, 2019
Adjourn.