20190827ppt_budget_combinedWelcome to the August 27, 2019,
Prosper Town Council Meeting.
Call to Order/Roll Call.
Invocation, Pledge of Allegiance, and
Pledge to the Texas Flag.
Pledge to the Texas Flag
Honor the Texas flag;
I pledge allegiance to thee,
Texas, one state under God,
one and indivisible.
Announcements of recent and upcoming events.
Consent Agenda
Items placed on the Consent Agenda are considered
routine in nature and non-controversial. The Consent
Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request
of Council Members or staff.
Agenda Item 1.
Consider and act upon the minutes from the August 13,
2019, Town Council meeting. (RB)
Agenda Item 2.
Receive the June Financial Report (KN)
Agenda Item 3.
Receive the Quarterly Investment Report (KN)
Agenda Item 4.
Consider and act on an ordinance amending Section 3,
"Application Submittal and Processing Procedures";
Section 4, "Platting Requirements"; and Section 8,
"Definitions" of the Town's Subdivision Ordinance of
Chapter 10, "Subdivision Regulations," of the Code of
Ordinances. (JW)
Agenda Item 5.
Consider and act upon authorizing the Town Manager
to execute the Second Amendment to Development
Agreement with Greenspoint f/k/a/ Collinsbrook
Development to modify the park maintenance
responsibilities of the Town and the Greenspoint HOA.
(DR)
Agenda Item 6.
Consider and act upon whether to direct staff to submit
a written notice of appeal on behalf of the Town
Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7)
of the Town’s Zoning Ordinance, regarding action taken
by the Planning & Zoning Commission on any Site Plan
or Preliminary Site Plan. (AG)
Citizen Comments
The public is invited to address the Council on any topic.
However, the Council is unable to discuss or take action
on any topic not listed on this agenda. Please complete a
“Public Meeting Appearance Card” and present it to the
Town Secretary prior to the meeting.
Regular Agenda
If you wish to address the Council during the regular
agenda portion of the meeting, please fill out a “Public
Meeting Appearance Card” and present it to the Town
Secretary prior to the meeting.
Items for Individual Consideration
Agenda Item 7.
Conduct a Public Hearing to consider and discuss the FY
2019-2020 Budget, as proposed.(KN)
Agenda Item 8.
Conduct a Public Hearing to consider and discuss a
proposal to increase total tax revenue from properties
on the tax roll in the preceding tax year by 15.16
percent.(KN)
Agenda Item 9.
Conduct a Public Hearing to consider and discuss
proposed Water and Wastewater utility rate
structure.(KN)
PROPOSED BUDGET
PUBLIC HEARING
AUGUST 27, 2019
Objective
•Council Priorities –Budgeted Items
•Town Wide –Budget review
•Property Valuation and Tax Review
•Sale and Use Tax Revenue
•Compensation & Benefits
•Program and Staffing Levels
2
Objective
•General Fund Forecast and Budget
•Enterprise Funds (Water-Sewer Fund)
•Utility Rates
•Grant Opportunities
•Capital Program
•Next Steps/Timeline
3
Proposed FY 2019-2020 Budget Highlights
No Tax Rate Increase
Increased Property Valuations
New Growth to Tax Roll
Increased Service Levels to Residents
Increased Infrastructure Needs
Increased Sales Tax Receipts
4
Proposed FY 2019-2020 Budget Priorities
Address increased service levels to Town residents
Provide capital investments infrastructure and other public
improvements
Provide public safety resources
5
Town Council Strategic Planning/Budget Work Session Priorities
Proposed Budget Items
•Increase to Street Maintenance Program -$250K•Added another Street maintenance crew and increase in overtime•Assumption of 700 new residential permits•Increased Commercial Tax Base and or Services brought into Town•Retaining BV to provide 3rd party plan review and inspections for commercial and multi-family projects.
GROWTH PRESSURES:
Population
Building Permits
6
Town Council Strategic Planning/Budget Work Session Priorities
Proposed Budget Items
•Increase in water purchases and sewer management fees.
•Added 5 FTEs to Water division
•Added 2 FTEs to Sewer division
•Cash funding 3 Capital projects totaling $850,000
•Water consumption engagement AMI program
GROWTH PRESSURES:
Increased water and sewer infrastructure
Utility Billing Customers
7
Town Council Strategic Planning/Budget Work Session Priorities
Proposed Budget Items
•Restructuring Fire department for ladder truck. Adding 6 FF FTEs
•Adding 4 FTEs in Police department and reclass four officers to Corporals
•Various equipment and training for Public Safety
•Funding a storm siren
GROWTH PRESSURES:
Increase Public Safety
Calls for Service
8
Town Council Strategic Planning/Budget Work Session Priorities
Proposed Budget Items
•Frontier Park storage buildings
•Park Operations Maintenance/Equipment
•Adding 1 FTE
•Contract services for programming and accreditation
•Additional hours for Library
GROWTH PRESSURES:
Increase Park and
Recreational Services
9
Proposed FY 2019-2020 Budget Expenditures by Fund
10
General Fund
$29,196,439
32.0%
General Debt Service Fund
$7,022,740
7.7%
Water & Wastewater
Fund
$23,650,922
25.9%TIRZ # 1 & 2 Funds
$2,109,264
2.3%
SPD -Crime & Fire Funds
$2,616,408
2.9%
Water Impact Fund
$930,910
1.0%
Roadway Impact Fund
$4,204,168
4.6%
Internal Service Funds
$4,008,108
4.4%
Other Funds
$3,613,111
4.0%
CIP -New General
Gov't Bond Funding
$13,835,000
15.2%
$91,187,070 for all Funds
General Fund
General Debt Service Fund
Water & Wastewater Fund
TIRZ # 1 & 2 Funds
SPD - Crime & Fire Funds
Water Impact Fund
Roadway Impact Fund
Internal Service Funds
Other Funds
CIP - New General Gov't Bond Funding
Operating Budget Components
Base Budget –example: re-occurring costs, electricity, existing personnel costs.
Total: $48,576,141
Non-Discretionary Supplemental Request (“must do”) —examples: external increase in software maintenance fees, water/wastewater charges, changes from state law.
Total: $2,787,030
Discretionary Supplemental Request (“must do” and “should do”) —examples: new positions or vehicles, park or public works projects.
Total: $5,394,790
Cut Supplemental Request (“should do” and “nice to do”)
Total: $1,214,299
11
ALL FUNDS REVENUES BY TYPE
12
Taxes $32,616,350 41%
License, Fees & Permits
$6,770,142 9%
Charges for Services $26,462,926
33%
Fines & Warrants $474,163 1%
Investment Income $728,274 1%
Miscellaneous $4,105,787 5%Impact Fees
$8,025,500
10%
Total Revenue $79,183,142
Taxes
License, Fees & Permits
Charges for Services
Fines & Warrants
Investment Income
Miscellaneous
Impact Fees
ALL FUNDS EXPENDITURES BY TYPE
13
General Government
$7,924,412 10%
Public Safety
$14,083,965 18%
Community Services $5,130,647
7%
Streets & Highways $2,895,652
4%
Development Services $3,173,727
4%
Utlity Services $17,762,336
23%Engineering $1,726,461 2%
Internal Service Funds
$4,008,108 5%
Escrow Funds $1,354,577 2%
Debt Service
$11,181,618 14%
TIRZ # 1 & 2 $2,109,263 3%
Impact Fee Development
$6,001,303 8%
Total Expenditures $77,352,069
General Government
Public Safety
Community Services
Streets & Highways
Development Services
Utlity Services
Engineering
Internal Service Funds
Escrow Funds
Debt Service
TIRZ # 1 & 2
Impact Fee Development
2019 Property Valuation and
Tax Revenue
14
2019 Property Valuations
•Certified Total Taxable (after freeze loss) Increased 14.78%
Collin County Value $3,489,167,328
Denton County Value $ 719,900,171
Total Valuation $4,209,067,499
•Existing Taxable Values Increased $127,510,616 or 3.48%
+ 2.74% Collin County
+ 7.60% Denton County
•New Construction Totaled $414,634,110
Collin County $295,972,703 (TIRZ #1 new construction value $15,719,680)
Denton County $118,661,407
15
Appraised Values History
Certified appraised value is $4.209 Billion for 2019.
•14.78% increase compared to 2018 value of $3.667 Billion
Average Collin County homestead taxable value increased from $523,567 to $543,030
•Average town homeowner taxes from $2,450 to $2,541 or $7.58 more per month.
(Includes new value along with existing value)
16
Tax Year 2014 2015 2016 2017 2018 2019
Final Value
($Billions)$1.753 $2.139 $2.546 $3.114 $3.667 $4.209
Value Changes
($Millions)$305.8 $385.7 $407.2 $567.8 $552.9 $542.1
Percentage
Change 21.13%22.00%19.04%22.30%17.75%14.78%
New Construction Growth $414,634,110
17
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Total
Commercial
Residential82%
18%
Average Single-Family Home Value History
18
$333,084 $324,387 $321,662
$351,317
$378,651 $423,062
$460,766
$495,762 $523,567
$543,030
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Single Family Residential –Under Construction / Lot Ready
Under Construction / Lot Ready
2,252 lots 19
Single Family Residential –Shovel Ready
Under Construction / Available Lots
2,252 lots
Shovel Ready / Upcoming Lots
1,036 lots 20
Non-Residential –Under Construction / Lot Ready
Under Construction
833,788 Square Feet 21Non-Profit (Church, Schools, and Hospitals)
596,649 Square Feet
Non-Residential –Shovel Ready/Upcoming Sites
Under Construction
833,788 Square Feet
Shovel Ready / Upcoming
Sites 720,090
Square Feet
Non-Profit 596,649
Square Feet
2019 Proposed Tax Rate
•Proposed Tax Rate
Maintenance & Operation $0.367500 / $100
Debt Service $0.152500 / $100
Total Proposed Tax Rate $0.520000 / $100
•Effective Tax Rate $0.494939 / $100
•Rollback Tax Rate $0.530272 / $100
23
Ad Valorem Taxes
2019
Freeze Adjusted Taxable Value $ 4,209,067,499
Times Total Tax Rate per $100 $0.52
$ 21,887,151
Plus Actual Tax From Freeze $ 1,489,707
Times Anticipated Collection Rate 99.00%
Total Tax Levy $ 23,143,089
One Penny on the Tax Rate Yields $ 420,907
24
25
SURVEY CITIES PROPOSED TAX RATE
0.6450000.3068070.5840000.4466000.3999000.6499000.5251700.5200000.4100000.6600000.2585480.000000
0.100000
0.200000
0.300000
0.400000
0.500000
0.600000
0.700000 Average Tax
Rate 0.491448
2019-2020 Proposed
Sales and Use Tax
26
Sales Tax
Town levies a total of 2% sales tax on all taxable items sold within its
borders.
Prosper Economic Development Corporation-Type B levies 0.5%.
Second budget season to have the two Public Safety Special Purpose
Districts. This helps funds 12 Police officers and 12 Firefighters.
Reflected in the budget as Special Revenue Funds:
Crime Control and Prevention District –0.25% sales and use tax
Fire Control, Prevention, and Emergency Medical Services District –0.25% sales
and use tax
27
Sales Tax 8.25% Collected in the Town
State, 6.25%
Local: Support General
Fund, 1%
Local: EDC Type B, 0.50%
Local: Fire District, 0.25%
Local: Crime District, 0.25%
28
Sales Tax Historical Collections -1% GF Net of TIRZ
29
Fiscal Year Sales Tax Collections % Change
FY 2014-2015 $2,171,204 11.78%
FY 2015-2016 $2,796,393 27.92%
FY 2016-2017 $3,509,444 26.89%
FY 2017-2018 $4,424,976 26.09%
FY 2018-2019 Estimate $4,773,272 7.87%
FY 2019-2020 Budget $5,011,936 5.00%
Compensation and Benefits
30
Compensation and Benefits
•Current compensation study to be implemented over a three year period.
•Sworn Fire and Police personnel are on a step plan which reflects a 3% increase in the program.
•Civilian pay is based on a merit program with an average 3% increase.
•The Town’s Texas Municipal Retirement System (TMRS) 2020 contribution rate decreased from 13.55% to 13.54% with a funded ratio of 86.1%.
31
Compensation and Benefits
•3rd year the Town being self-insured for health benefits.
•Health Benefit Plan Savings/Changes:
•No recommended rate increases to the health/prescription plan
•5% increase for dental insurance to both employer and employee
•Town is going through a formal RFP for administrative services for medical
and pharmacy benefits management services only
•Town has hired a premier health care auditing firm to ensure medical claims
are paid accurately and in compliance of the Town of Prosper plan agreement
32
Compensation and Benefits
•Vacancy Management/Salary Savings
•Budgeted Savings in FY 2019-2020 –2% salary savings
•$332,944 in General Fund
•$56,680 in Water/Wastewater Fund
•Savings from normal turnover and management control over filling of vacant positions
•Adds additional flexibility to deal with any revenue shortfalls or appropriate to other projects
•Most New Positions are budgeted for average January 1 placement
33
Proposed Positions
34
Department Proposed Staffing Positions FTE Department Proposed Staffing Positions FTE
Police Liutenants 2 Water Utility Maintenance Supervisor 1
Police Patrol Officers 2 Water Water Quality Technician 1
Fire Firefighter/Paramedics 6 Water Senior Backflow Inspector 1
Code Compliance Health Code Compliance Officer 1 Water Water Utility Worker 1
Streets Heavy Equipment Operator 1 Water Heavy Equipment Operator 1
Streets Crew Leader - Streets 1 Wastewater Heavy Equipment Operator 1
Park Operations Irrigation Technician 1 Wastewater Wastewater Utility Worker 1
Engineering Civil Engineer 1
Engineering Engineering Technician 1
TOTAL FTE 23
GENERAL FUND
35
General Fund Revenue
FY 2019-2020 Proposed Budget -$30,685,492
36
Property Tax
54%Sales Tax
16.5%
Franchise Fees
5.6%
License, Fees & Permits
14.1%
Charges for Services
1.4%
Fines & Warrants
1.5%
Investment Income
1.0%
Transfers In
3.2%
Miscellaneous
0.3%Park Fees
0.8%Grants
1.4%
General Fund Expenditures by Department
FY 2018-2019 Proposed Budget -$30,793,960
37
Administration
17.9%
Police Services
17.9%
Fire Services
23.3%
Public Works
9.6%
Community Services
15.3%
Development Services
10.4%
Engineering
5.6%
General Fund Expenditures by Function
FY 2018-2019 Proposed Budget
38
Personnel, 18,114,776 ,
59%Operations, 8,512,549 ,
28%
Capital, 2,569,114 , 8%Transfers Out,
1,597,521 , 5%
Personnel Operations Capital Transfers Out
Supplemental Package Summary General Fund
•Supplemental packages have been grouped into requests:
•Non-discretionary packages are considered necessary for maintaining service
delivery at current levels. These are considered higher priority than
discretionary packages.
•Discretionary –1 “must do”
•Discretionary –2 “should do”
•Discretionary –3 “nice to do”
•Budget includes: $1,981,065 one-time costs, $2,627,740 on-going costs
39
Supplemental Package Summary General Fund
40
One-Time Recurring Package Running
Costs Costs Total Total Costs
Non-Discretionary 421,645$ 1,031,709$ 1,453,354$ 1,453,354$
Discretionary 1,559,420$ 1,596,031$ 3,155,451$ 4,608,805$
Requested not funded 397,466$ 561,361$ 958,827$ 5,567,632$
General Fund Major Program Enhancements
•Public Works/Streets
•Annual Street Maintenance Program $ 250,000
•New Street Maintenance Crew (2FTEs)$ 147,397
•Police
•Two Lieutenants $ 372,412
•Two Traffic Officers $ 292,904
•Reclass Four Officers to Corporals $ 53,016
•Equipment (radios, MBR upgrade)$ 65,694
41
General Fund Major Program Enhancements
•Fire
•Restructuring Personnel (6FF) for ladder truck $ 791,689 *
•New engine loose equipment $ 150,000
•Storm Siren $ 31,500
•Fire Training/Programs $ 30,798
* Potential SAFER grant revenue
42
General Fund Major Program Enhancements
•Parks
•Frontier Park Storage Buildings $ 285,000
•Park Operations Maintenance/Equipment $ 200,200
•Irrigation Technician $ 68,810
•Downtown Event $ 50,000
•Frontier Park baseball plaza repair $ 27,000
•Frontier Park cheek wall repair $ 20,000
•Park Admin building parking resurfacing $ 15,000
•Administration
•Failover virtual server cluster $ 151,000
•Mayor’s office space and furniture $ 125,000
•Consultant for enterprise software $ 50,000
43
General Fund 5-Year Budget Summary
Outer Year Budget Assumptions
•New Rollback Rate limitation of 3.5%
•Property Tax Revenue–FY2021-10% growth rate; FY2022-8% growth rate; FY2023-6% growth rate; FY2024-5% growth rate
•Sales Tax Growth –FY 2021-2022-5% growth rate; FY 2023-2024-3% growth
•Building Permits Growth –leveled to a normal rate of permits of $2.9M
•Inflationary and projected growth
•FY 2021-FY 2023 –9 additional Fire positions
•FY 2021-FY 2023 –9 additional Police positions and 1 Detective
44
General Fund 5-Year Budget Projection
45
Proposed Year 2 Year 3 Year 4 Year 5
Budget Projected Projected Projected Projected
FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2023-2024
Beginning Fund Balance 8,589,430$ 8,480,962$ 8,856,445$ 10,656,824$ 11,785,443$
Revenues 30,685,492$ 32,287,057$ 33,762,727$ 34,987,192$ 36,257,819$
Base Budget Expenditures 26,185,155$ 28,812,895$ 29,582,536$ 30,573,002$ 31,462,073$
Proposed Non & Discretionary Supplements 4,608,805$ 1,500,000$ -$ -$ -$
3% Compensation/Operating Inflation 908,920$ 1,030,933$ 958,870$ 1,015,757$
Future Police Officers 418,548$ 727,847$ 1,215,327$ 1,091,611$
Future Future Fire Fighter Positions 271,212$ 621,032$ 1,111,373$ 1,258,159$
Total Anticipated Expenditures 30,793,960$ 31,911,575$ 31,962,348$ 33,858,573$ 34,827,600$
Ending Fund Balance 8,480,962$ 8,856,445$ 10,656,824$ 11,785,443$ 13,215,663$
Change in Fund Balance (108,468)$ 375,483$ 1,800,379$ 1,128,619$ 1,430,220$
Fund Balance as % of Expense 27.54%27.75%33.34%34.81%37.95%
Fund Balance Goal is minimum of 20% Contingency reserves per Charter and additional 5% reserve.
WATER AND SEWER FUND
46
Water & Sewer Fund Revenue
FY 2019-2020 Proposed Budget -$24,953,626
47
Water Charges
54.6%Wastewater
Charges
28.3%
Solid Waste
Charges
5.8%
License, Fees &
Permits
0.2%
Penalties
0.5%
Investment
Income
0.6%
Miscellaneous
10.0%
Water & Sewer Fund by Function
FY 2019-2020 Proposed Budget -$24,956,201
48
Personnel 12%Operations 11%
Debt Service
16%
Water
Purchases 23%
WW
Management
Fees 14%
Transfers Out,
$1,205,144 , 5%
Capital 14%
Solid Waste
Collections 5%
Monthly Rate Impact –Average Residential
Customer
•Town adopted a multi-year water and wastewater rates during
FY 2017-2018 budget.
•Every budget cycle, staff reviews the adopted rate to see if parameter
of financial stability are met.
•Due to the changes in capital plan management, accelerated customer
account growth, and prudent budgeting the Water/Sewer fund has
out performed.
49
Monthly Rate Impact –Average Residential
Customer
•No adjustment to sewer rates in FY 2020
•No adjustment to residential water rates in FY 2020
•Only adjustment will bring Commercial water base charges in
alignment with Residential water base charges.
50
Proposed FY 2020 Water-Sewer Rate Plan
51
1" meter Residential Rates
Current
Rates
FY 2020
Adopted
Rates
FY 2020
Proposed
Rates
Proposed
% Change
Water, 10K gallons & 5K Sewer 116.95$ 130.65$ 116.95$ 0.00%
1" meter Commercial Rates
Current
Rates
FY 2020
Adopted
Rates
FY 2020
Proposed
Rates
Proposed
% Change
Water, 20K gallons & 20K Sewer 271.10$ 307.10$ 276.05$ 1.83%
Average Monthly
Residential Bill Comparison
52
$81.21
$90.92
$91.21
$91.54
$104.20
$105.45
$108.19
$112.05
$116.95
$117.93
$128.18
$132.73
$132.96
$146.96
$149.99
$54.88
$49.40
$59.85
$57.94
$61.70
$63.42
$61.77
$65.50
$64.05
$75.13
$80.20
$88.74
$92.13
$104.00
$100.08
$26.33
$41.52
$31.36
$33.60
$42.50
$42.03
$46.42
$46.55
$52.90
$42.80
$47.98
$43.99
$40.83
$42.96
$49.91
Colleyville
Frisco
Coppell
University Park
McKinney
Fairview
Rockwall
Sachse
Prosper
Keller
Southlake
Little Elm
Murphy
Princeton
Rowlett
Regional Bill Comparison (Residential)
Water (10,000 gallons)Wastewater (5,000 gallons)
Average Monthly
Commercial Bill Comparison
53
Supplemental Package Summary Water-Sewer Fund
54
One-Time Recurring Package Running
Costs Costs Total Total Costs
Non-Discretionary 222,225$ 1,111,451$ 1,333,676$ 1,333,676$
Discretionary 910,426$ 708,701$ 1,619,127$ 2,952,803$
Requested not funded -$ 255,472$ 255,472$ 3,208,275$
Water & Sewer Major Program Enhancements
•Town projects increased water consumption coupled with a 2.4% rate adjustment from NTMWD from $2.97 per 1,000 to $3.04 per 1,000 gallons
•Custer Rd meter station and water line relocations $ 300,000 *
•Cook Lane (First-End) water line $ 400,000
•Water Purchase $ 341,042
•Broadway (Parvin-Craig) water line $ 150,000
•Water Quality Technician $ 85,133
•Senior Backflow Inspector $ 97,610
•Two Water Personnel $ 100,810
•Water well decommissioning and testing $ 101,000
(two year phase)
* TxDOT to reimburse Town once project is complete.
55
Water & Sewer Major Program Enhancements
•Sewer Management Fees $ 519,409
•CCTV camera truck, manhole camera $ 225,380
•Two sewer personnel $ 100,810
56
Grant Opportunities
•Internal Grant Committee –enhanced the Town’s awareness of and capabilities to seek outside funding sources for local projects.
•Opportunities:
o FY20 SAFER Grant –new Firefighter position funding, opens October 2019 -$919K
o FY20 Clean Fleet –assisted with retiring an outdated Fire engine $182,788
o TxDOT’s 2020 TA/SRTS Call for Projects, Parks & Engineering, Safe Routes to School, ADA safety right-of-way improvements, enhanced bicycle & pedestrian safety (applications will be due in March, 2020
o FEMA –HMGP various capital projects applied for. State approved pending FEMA approval -$9.1M requested
o TxDOT STEP grant –traffic safety grant to assist with overtime hours $12K
o Texas Parks and Wildlife –approved for Whitley Place $500K
o TIGER Grant for overpass at Frontier Rd –research phase for next summer’s application deadline
o FY20 Assistance to Firefighters grant –opens Fall of 2019
57
Grant Opportunities
•Grant supplanting –means to replace or take the place of. Federal law prohibits recipients of federal funds from replacing local funds with federal funds. Federal funds must be used to supplement existing local funds and not replace funds that have been appropriated or allocated for the same purpose.
•Existing funds for a project and its activities may not be displaced by federal funds and reallocate for other organizational expenses.
•Staffing for Adequate Fire and Emergency Response (SAFER) grant program–recommend budgeting the federal funds associated with such grant.
•Increase of revenue in the General Fund reflected as ‘Intergovernmental Revenue’ of $372,672 for the first year assistance to offset personnel and benefit costs associated with 6 firefighters.
58
CAPITAL IMPROVEMENT
PROGRAM OVERVIEW
59
Approach to Infrastructure Planning
•Collaborate with Regional Partners
•Coordinate with Developers to Construct Improvements
•Construct Improvements to Accommodate Growth
•Construct Improvements to Mitigate Negative Impacts of Growth
•Design Projects to Make “Shovel Ready ”
•Recent Evaluation of Alternative Construction Bidding Methods
60
Expanding US 380 (University Drive)
Custer to Lovers = $23M
Lovers to Denton County Line = $59M
Denton County to US 377 (est 2024) = $178M
Expanding SH 289 (Preston Road)
Overpass at US 380 = $10M
US 380 to FM 1461 (Frontier Parkway) = $26M
FM 1461 to County Line = $19M
Expanding DNT (Dallas North Tollway)
Southbound Frontage Road (est 2020) = $17M
Overpass at US 380 (est 2022) = $100M
Main Lanes (US 380 to FM 423) (est 2026) = $350
Expanding FM 1461 (Frontier Parkway)
Preston to Lake Forest (TxDOT design) = $47M
DNT to Preston (2021) = $23M
Expanding FM 2478 (Custer)
US 380 to FM 1461 = $57M
Regional Wastewater Treatment Services (UTRWD)
Doe Branch Phase I = $32M
Doe Branch Phase II =$29M
OVER $1 BILLION
in Regional
Infrastructure!!!!
Expanding FM 1385
US 380 to FM 455 = $132 M 61
(Dallas North Tollway to Custer Road)
62
(Dallas North Tollway to Custer Road)
63
(Dallas North Tollway to Custer Road)
64
(Dallas North Tollway to Custer Road)
65
Kickoff
30% Design
60% Design
90% Design
100% Design
Advertising
(30 days)
Open Bids
Contract
Award
(30 days)
Notice to
Proceed
Identify R/W needs/Confirm eminent domain requirement
Identify conflicting utilities
Verify budget/match to new development
Complete usual R/W acquisition/Process eminent domain
Notify conflicting utilities
Verify budget/match to new development
Release for Utility Relocation
Complete Eminent Domain
Verify Budget/match to new development
FORMAL CERTIFICATION
Utility relocation complete
R/W acquisition complete
Budget available for engineer estimate
Complete contract documents
Assign Project Team
Confirm project intent
Contract with design
engineer
ID R/W needs/ED
Event Driven (typically
up to 18-24 months)
Time Driven
(typically 3-6
months)
Budget available
Proper bids/Bid tabulation
Qualified bidder
Bonds Contract documents
complete with 30 days
Insurance
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Design to Make Shovel Ready
66
(Dallas North Tollway to Custer Road)
67
(FM 1385 to Dallas North Tollway)
68
(FM 1385 to Dallas North Tollway)
69
FISHTRAP ROAD
SEGMENT 1:
$1,738,000
($143,000 Professional Services)
($1,190,000 Construction)
($405,000 ROW)
SEGMENT 2:
$1,164,000
($124,000 Professional Services)
($1,040,000 Construction)
($0 ROW)
(Town –2 years)
SEGMENT 3:
$ 771,000
($81,000 Professional Services)
($690,000 Construction)
($0 ROW)
(PISD)
SEGMENT 4:
$2,520,000
($250,000 Professional Services)
($2,120,000 Construction)
($150,000 ROW)
Intersection Improvements
Under Design:
FY2020 Construction -
$1,350,000 CO Bond Sale
FY2020 Traffic Signal -
$300,000 West Th Impact Fees
SEGMENTS 1, 2 and 3 SCHEDULE:
(SINGLE ROW PARCEL)
Joint ILA to include Public Bidding –Pending PISD/Town approval
CONSTRUCTION: Complete August 2020
SEGMENT 4 SCHEDULE:
(SIGNIFICANT ROW AND UTILITY RELOCATIONS)
DESIGN: Complete February 2020
ROW: Complete April 2020
UTILITY RELOCATION: Complete August 2020
BID AWARD: October 2020
CONSTRUCTION: Complete August 2021
Design 2 Lanes
FY2020
$500,000
70
(FM 1385 to Dallas North Tollway)
71
(FM 1385 to Dallas North Tollway)
72
(FM 1385 to Dallas North Tollway)
73
Infrastructure Construction Bidding Methods
Current Standard
•Low Bid
Alternates Evaluated
•Competitive Sealed Proposal (CSP)
•A + B Bidding
74
CAPITAL IMPROVEMENT
PROJECTS
FY2020
75
STREET
Prosper Trail (Kroger –Coit): (Construction) $ 190,846
West Prosper Roads Improvements: (Design & Construction) $ 3,404,618
Gates of Prosper, TIRZ 1 (Richland, Lovers Lane Detention)$ 3,125,025
Victory Way (Coleman –Frontier): (Construction)$ 2,250,000
Prosper Trail (Coit –Custer) -2 lanes: (Design & Construction)$ 7,000,000
Craig Street (Preston –Fifth): (Construction) –SHIFTED TO FY2021 $ 1,250,000
Coleman Street (Gorgeous –Prosper Trail) –4 lanes: (Preliminary Design)$ 250,000
FM 2478 (US 380 –FM 1461): (ROW Payment)$ 69,000
Coleman Street (at Prosper HS): (Construction by First Texas Homes)$ 90,000
Fishtrap Segment 1 (Teel –Middle School): (Construction)$ 1,190,000
Coit Road and US 380 (Southbound Right Turn Lane): (Construction)$ 35,000
Prosper Trail / DNT Intersection Improvements: (Construction)$ 1,600,000
Fishtrap (Teel Intersection Improvements): (Construction) $ 1,350,000
Cook Lane (First –End): (Construction) $ 2,100,000
Fishtrap (Teel –Gee Road): (Design by Tellus)$ 400,000
Gee Road (Fishtrap –Windsong Retail): (Design by Tellus)$ 250,000
Fishtrap (Elem –DNT) –2 lanes: (Design)$ 500,000
Coit Road (First –Frontier) –4 lanes: (ROW Acquisition)$ 800,000
Teel (US 380 Intersection Improvements): (Design)$ 100,000
$24,513,643 76
TRAFFIC
Traffic Signal –Fishtrap & Teel Parkway: (Construction)$ 300,000
Traffic Signal –Fishtrap & Gee Road: (Design & Construction)$ 350,000
Traffic Signal –SH 289 & Lovers Lane: (Design & Construction by TIRZ #1) $ 350,000
Traffic Signal –Coit Rd & Richland Boulevard: (Design & Construction)$ 350,000
Traffic Signal –Fishtrap & Windsong Parkway: (Design) $ 50,000
$1,400,000
77
WATER
Custer Road Meter Station and Water Line Relocations: (Non-Reimb. $300k)$ 2,501,275
Cook Lane (First -End): (Construction)$ 400,000
Broadway (Parvin –Craig): (Construction)$ 150,000
$ 3,051,275
WASTEWATER
Church / Parvin Wastewater Reconstruction: (Construction) $ 100,000
$ 100,000
78
DRAINAGE
Old Town Drainage –Church & Parvin: (Construction) $ 460,000
Old Town Regional Retention –Broadway: (Construction)$ 622,765
Frontier Park / Preston Lakes Drainage: (Design)$ 100,000
$ 1,182,765
79
FACILITY
Westside Radio Tower for Public Safety –SHIFTED TO FY2021 $ 500,000
$ 0.00
80
PARK
Lakewood Preserve –SHIFTED TO FY2021 $ 2,092,500
Hays Park: (Design)$ 35,000
Pecan Grove Irrigation: (Design & Construction)$ 85,000
Star Trail Park #2: (Construction)$ 535,000
Pecan Grove Phase 2: (Design)$ 67,500
Windsong H&B Trail Phases 3C,5,6A,6B,7,8, and 9: (Construction)$ 450,524
Pecan Grove H&B Trail: (Design)$ 30,000
Star Trail H&B Trail Phases 1,2,3 and 4: (Construction)$ 100,000
Whitley Place H&B Trail (Powerline Easement): (Design & Construction) $ 280,000
Frontier Park Storage: (Design & Construction) $ 285,000
$ 1,868,024
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83
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Key Dates in Budget Process
September 5 Second Public Hearing over tax rate and budget
September 10 Council Adopts the FY 2019-2020 Budget
Council Sets the 2019 Tax Rate
Adopt Fee Schedule Changes
Adopt Water & Sewer Rates
October 1 Fiscal Year 2019-2020 Begins
85
Thank you!
Questions?
86
Agenda Item 10.
Discussion on the Town Hall Lobby Art project. (RB)
Southeast
Wall
Conceptual
image
Conceptual
image
Northeast
Wall
Northwest
Wall
Conceptual
image
Next Steps:
•Council feedback on Lobby Art Proposals
•Prepare Cost Estimate and Project Timeline
Agenda Items 11, 12, and 13.
Agenda Item 11.
Conduct a Public Hearing, and consider and act upon a request to rezone 11.0±acres from Planned Development-65 (PD-65) to Planned Development-Multifamily (PD-MF), located on the south side of future Prairie Drive, west of future Legacy Drive, to facilitate the development of a Retirement Housing Complex, consisting of one (1) and three (3) story buildings.(Z19-0005). (AG)
Agenda Item 12.
Conduct a Public Hearing, and consider and act upon a
request to rezone 5.7±acres from Planned
Development-65 (PD-65) to Office (O), located on the
southwest corner of future Prairie Drive and Mahard
Parkway. (Z19-0006). (AG)
Agenda Item 13.
Conduct a Public Hearing, and consider and act upon a request to rezone 15.1±acres of Planned Development-43 (PD-43) and Specific Use Permit-9 (SUP-9), and 3.1±acres of Planned Development-65 (PD-65) to Planned Development (PD), located on the northwest corner of Mahard Parkway and US 380, to facilitate the development of a Major Automotive Repair Facility (Toyota/Penske). (Z19-0007). (AG)
Agenda Item 11
Z19-0005
Agenda Item 12
Z19-0006
Agenda Item 13
Z19-0007
Applicant Presentation
Executive Session
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 –To discuss and consider economic development incentives.
Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto.
Reconvene in Regular Session and take any action
necessary as a result of the Closed Session.
Possibly direct Town staff to schedule topic(s) for
discussion at a future meeting.
Agenda Item 14.
Infrastructure Fee Waivers.(HW)
Adjourn.