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20190611Welcome to the Prosper Town Council Meeting. The 5:45 Agenda Briefing takes place in the Executive Conference Room behind Council Chambers, and is open to the public. The Regular Meeting will begin in Council Chambers immediately following the Agenda Briefing at approximately 6:15 p.m. Agenda Briefing June 11, 2019 Agenda Item 1. Call to Order/Roll Call. Agenda Item 2. Questions about items listed on the Regular Meeting Agenda. Agenda Item 3. Discussion items. • Discussion on Reduction of Inflow and Infiltration. (FJ) Inflow - Storm water that enters into wastewater system at points of direct connection to the systems. Various sources contribute to the inflow including open wastewater pipes, unprotected manholes, and openings in wastewater lines. Infiltration - Groundwater that enters wastewater system through cracks and/or leaks in wastewater pipes and manholes. Description. Large Flow Events Max Allowable Daily in MGD Amount in MGD Rain Fall in Inches October 10, 2018 2.0 3.4 2.7 October 14, 2018 2.0 6.4 2.7 October 20,2018 2.0 10.9 1.7 December 26, 2018 2.0 1.9 3.5 April 23, 2019 2.0 1.3 1.5 May 18, 2019 2.0 0.44 2.7 June 1, 2019 2.0 0.347 1.7 *Typical flow is 0.375 –0.400 MGD Actual Inflow Occurrences Actual Inflow Occurrences Items Reviewed •Prohibit contractors from connecting to exiting lines until final acceptance has been granted. •Not considered at this time due to extent of not construction other improvements over proposed connection point. (i.e. street paving) •Install in-line valves to prevent flow until acceptance. •Not considered due to future maintenance. (i.e. corrosion of valves from sewer gas) •Fining contractors that cause inflow to existing wastewater lines. •Fining builders/developers that cause inflow to existing wastewater lines. •No other municipalities from the list of comparable cities are currently fining for inflow violations. In the summer of 2016, inspections of 33,402 linear feet of wastewater mains and 75 manholes/cleanouts were completed within the area bound by Coleman Street, Preston Road, Gorgeous Road, and south of East First Street. Phase I Located Repairs Amount Structural Repairs $188,080 I&I Repairs $190,470 Total Repairs $378,550 Completed Repairs Amount Completed Repairs $6,920 Remaining Repairs (1-3 Years)$62,650 Future Repairs (5-10 Years)$308,980 In the summer of 2017, inspections of 32,998 linear feet of wastewater mains and 85 manholes/cleanouts were completed in the area bound by Coleman Street, E. Prosper Trail, Preston Road and Hickory Creek Drive. Located Repairs Amount Structural Repairs $52,725 I&I Repairs $160,475 Total Repairs $213,200 Completed Repairs Amount Completed Repairs $12,575 Remaining Repairs (1-3 Years)$116,500 Future Repairs (5-10 Years)$84,125 Phase II In the summer of 2018, inspections of 16,866 linear feet of wastewater mains and 58 manholes/cleanouts were completed in the area bound by Coleman Street, W. Prosper Trail, BNSF Railroad and W. First Street. Located Repairs Amount Structural Repairs $28,535 I&I Repairs $56,990 Total Repairs $85,525 Completed Repairs Amount Completed Repairs $25,585 Remaining Repairs (1-3 Years)$59,940 Future Repairs (5-10 Years)$0 Phase III Proposed Fee Schedule Description Fee Non-Plugged Wastewater Lines to System $1,000 Connection/Day Wastewater Services Open/Broken $200 Lot/Day Service Inflow from Plumbing Installation $500 Lot/Day Manholes Under Construction Receiving Inflow $1,000 Connection/Day •Continue to repair the items that provide the highest return. •Arrange contracts to repair the existing deficiencies with outside contractors. (2019) •Continue to follow and update the CMOM Program, which includes three additional years of smoke testing. (Summer 2020) •Install bollards or pipes to protect manholes located in off-site areas and install gates for easier egress. (Summer 2020) •Complete the three wastewater meter stations, SCADA instrumentation, and related towers. •This will allow staff to see real time flows to UTRWD. (Summer 2019) •Staff is anticipating to bring an ordinance to Town Council for adoption at the July 23, 2019 meeting. Staff Involvement Town Council Meeting June 11, 2019 Agenda Item 1. Call to Order/Roll Call Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Agenda Item 3. Announcements of recent and upcoming events. Agenda Item 4. Presentations. • Presentation on the Collin County Transit Program. (RB) • Presentation of the American Heart Association’s Mission Lifeline Award to members of the Prosper Fire Rescue staff. (SB) Town of Prosper Town Council Meeting June 11, 2019 Collin County Transit The Collin County Transit Program is a partnership between the City of McKinney,the McKinney Urban Transit District (MUTD),and the Denton County Transportation Authority (DCTA)that provides a subsidized Taxi Voucher Program for residents of McKinney,Celina,Lowry Crossing, Princeton,Prosper,and Melissa and who are 65 years or older,disabled,or low-income Qualified participants receive reloadable debit cards.For every $1 the resident puts in out-of-pocket,it is matched 3:1 with a monthly cap of $600 Service Details –Monday –Friday:6 a.m.–6 p.m.and Saturday:8 a.m.–6 p.m.;trips provided within Collin County Fare and Payment Structure –$2.25 is the boarding fare plus $1.80 per mile On-Demand Response –Available to participants with oversized mobility devices and/or device and passenger weighing over 600 lbs What is Collin County Transit? Brief History •Started in 2008 •Ended services in 2013 CCART •Began services in July 2013 •Ended services in Dec. 2015 TAPS •Designation approved June 2016 •Began services in June 2017 MUTD •In 2016,after several attempts to provide transit services through CCART and TAPS,the City of McKinney decided it was best that the City have complete oversight and management over transit services by creating an Urban Transit District. Program Structure MUTD DCTA Irving Holdings •The Board has complete policy-making authority •Responsible for service planning •The City of McKinney is the District’s direct grant administrator •The City of McKinney has the authority to pursue,apply,and receive grant funds on behalf of the District •The City of McKinney is responsible for submitting financial and programmatic reports and reimbursement requests to TxDOT and FTA •Provide transit expertise •Assists with service planning •Responsible for successful delivery of services •Other responsibilities include budget management,eligibility certification,compliance reporting,and customer service •Irving Holdings,a third-party contractor with DCTA,is responsible for dispatch,taxi service, and reporting.Additionally,they also manage debit cards (issue/reloading) 2 5 Debit Card Once approved,customers will call Irving Holdings to requesttheirdebitcardsandaddfundstotheircards –Funds can be added via credit card,debit card,or check –Increments of $5;minimum of $5 –Customers can load up to $600 in value monthly ($150 out-of-pocket) Customer’s funds are matched 3:1 –For example:if a resident takes a trip that costs $20 … Taking A Trip Irving Holdings operates the service on a 20 minute ready time window –Taxis are considered “on -time”if they arrive 10 minutes before or after thescheduledpick-up time Service is curb-to -curb Service animals are permitted Cancellations must be made at least two (2)hours in advance of thescheduledpick-up time Cancellations made with less than two (2)hours notice will be considered aNoShow A customer is given a No Show when the vehicle arrives within the 20 minutereadytimewindowandthecustomerfailstoboardthevehiclewithinfive(5)minutes of the vehicle’s arrival Riders may be penalized for excessive No Shows How Are We Doing? *Table reflects data as of June 2019 How Are We Doing Cont’d? As of April 2019,the average cost per trip for the Taxi Voucher Program is $16.59;and the average miles per trip for the Taxi Voucher Program is 7.84 miles and 25.53 miles for Demand Response *Table reflects data as of June 2019 Questions? Anthony Cao, Transit Administrator, City of McKinney acao@mckinneytexas.org or 972-547-7557 Michelle Bloomer, Vice President of Operations, DCTA mbloomer@dcta.net or 972-966-5115 For more information, please visit www.collincountytransit.net Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Zoning-related Public Hearing items on the Consent Agenda have received a unanimous recommendation for approval by the Planning & Zoning Commission, and no written opposition was received prior to the posting of this agenda. Those wishing to speak on a Public Hearing item on the Consent Agenda should complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Agenda Item 5a. Consider and act upon minutes from the following Town Council meeting. (RB) • Regular Meeting –May 28, 2019 Agenda Item 5b. Consider and act upon approving a Microsoft Enterprise Software Agreement, from SHI Government Solutions, Inc., through a Texas Department of Information Resources (DIR) Purchasing Contract; and authorizing the Town Manager to execute all related documents for the same. (LJ) Agenda Item 5c. Consider and act upon awarding Bid No. 2019-53-A to Wopac Construction, Inc. as the primary vendor, and HQS Construction, LLC as the secondary vendor, at the unit prices bid, to establish an annual fixed-price contract for Miscellaneous Concrete Replacement Services; and authorizing the Town Manager to execute same. (FJ) Description. •The Public Works Department prepared a four-year program to repair streets, alleys and sidewalks. In the FY 19 budget, Phase I was approved for $64,825. Plans for subsequent years are as follows: •Phase II FY 20 is $67,673; •Phase III FY 21 is $122,484; and •Phase IV FY 22 is $14,300. Description Cont. •On April 26, 2019, at 3:00 p.m., staff opened two (2) bids for Bid No. 2019-53-A Miscellaneous Concrete Replacement Services. Based on unit prices bid and estimated quantities, Wopac Construction is apparent low bidder and HQS Construction, LLC, is the apparent second bidder. Description Cont. •After completion of the evaluation process, staff recommends award to Wopac Construction as the primary vendor and HQS Construction, LLC, as the secondary vendor. Wopac Construction has had very good reviews and HSQ Construction, LLC has successfully completed previous paving projects in Prosper. The initial term of the contract will be one year, with four optional one-year renewal periods. Recommendation. •Town staff recommends awarding Bid No. 2019-53-A to Wopac Construction, Inc. as the primary vendor, and HQS Construction, LLC as the secondary vendor, at the unit prices bid, to establish a fixed- price contract for Miscellaneous Concrete Replacement Services; and authorizing the Town Manager to execute same. Agenda Item 5d Consider and act upon a resolution approving the Environmental Review Checklist for Local Projects as required by Article 11 of the “Advance Funding Agreement for a Project Using Funds Held in the State Highway 121 Subaccount” approved by Town Council on March 13, 2018, for the construction of the realignment and intersection improvements on FM 1385 with the new Gee Road (Fishtrap Road). (PA) Agenda Item 5e. Consider and act upon an ordinance amending Chapter 6, “Health and Sanitation,” of the Town’s Code of Ordinances by establishing a new Article 6.05, “Swimming Pools and Spas,” and adopting Title 25, Texas Administrative Code, Chapter 265. (MJ) Agenda Item 5f. Consider and act upon an ordinance amending Section 1.09.021 of Chapter 1, “General Provisions,” and Section 4.09.004, of Chapter 4, “Business Regulations,” of the Town’s Code of Ordinances relative to permits and insurance requirements for special events and temporary outdoor seasons sales on Town property, including Town parks. (AG) Agenda Item 5g. Consider and act upon a request by Cedarbrook Media, LLC to sell alcoholic beverages during the Pride in the Sky event at Frontier Park on July 3, 2019. (AG) Agenda Item 5h. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. (AG) Agenda Item 6. Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Agenda Item 7. Consider and act upon authorizing the Town Manager to execute a Roadway Development Agreement between First Texas Homes, Inc., and the Town of Prosper, Texas, related to construction of Coleman Street to serve the Tanner’s Mill development. (HW) Agenda Item 8. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 8a.Section 551.087 –To discuss and consider economic development incentives. Agenda Item 8. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 8b.Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Agenda Item 8. Executive Session Recess into Closed Session in compliance with Section551.001 et seq.Texas Government Code,as authorized bytheTexasOpenMeetingsAct,to deliberate regarding : 8c.Section 551.071 –Consultation with the Town Attorneyregardinglegalissuesassociatedwithannexationofproperty,and all matters incident and related thereto . Agenda Item 9. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Agenda Item 10. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Agenda Item 11. Adjourn.