20190528Welcome to the Prosper Town Council Meeting.The 5:45 Agenda Briefing takes place in the Executive Conference Room behind Council Chambers, and isopen to the public.The Regular Meeting will begin in Council Chambers immediately following the Agenda Briefing at approximately 6:15 p.m.
Agenda BriefingMay 28, 2019
Agenda Item 1.Call to Order/Roll Call.
Agenda Item 2.Questionsabout items listed on the Regular Meeting Agenda.
Agenda Item 3.Discussion items.•Discussion on Prosper Downtown Live!
Town Council MeetingMay 28, 2019
Agenda Item 1.Call to Order/Roll Call
Agenda Item 2.Invocation, Pledge of Allegiance, and Pledge to the Texas Flag.
Pledge to the Texas FlagHonor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.
Agenda Item 3.Announcements of recent and upcoming events.
Agenda Item 4.Presentations.•Presentation of a Proclamation to members of the Prosper Eagle Lacrosse Team declaring May 28, 2019, as “Prosper Eagle Lacrosse Day.”
Agenda Item 5.Consent AgendaItems placed on the Consent Agenda are considered routine in nature and non‐controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Zoning‐related Public Hearing items on the Consent Agenda have received a unanimous recommendation for approval by the Planning & Zoning Commission, and no written opposition was received prior to the posting of this agenda. Those wishing to speak on a Public Hearing item on the Consent Agenda should complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.
Agenda Item 5a.Consider and act upon minutes from the following Town Council meeting. (RB)• Special Meeting to Canvass Election – May 13, 1019• Regular Meeting – May 14, 2019
Agenda Item 5b.Receive the March Financial Report
Agenda Item 5c.Receive the Quarterly Investment Report
Agenda Item 5dConsider and act upon authorizing the Town Manager to execute a Professional Services Agreement and a Business Associate Agreement between Columbia Medical Center of Plano Subsidiary, L.P., dba Medical City Plano, and the Town of Prosper, Texas, related to medical director/control services; and authorizing the Town Manager to execute same.
Agenda Item 5e.Consider and act upon awarding Bid No. 2019‐49‐B to DDM Construction Corporation, related to construction services for the East Fifth Street, North Street, Lane Street, and Related Water Lines project; and authorize the Town Manager to execute a construction agreement for same.
Description.On April 18, 2019, at 2:00 PM, seven (7) bids were opened for East Fifth Street, North Street, Lane Street and Related Water Lines Project. The verified bid totals from the bidders ranged between $700,936.00 and $1,165,232.00, with DDM Construction Corporation being the lowest qualified bidder. The Engineer’s Estimate for the complete project is $701,028.00, which is $92.00 above low bidder.
Description Cont.The scope of this contract includes the removal of existing asphalt paving, installation of six (6) inches of cement treated sub‐base, six (6) inches of reinforced concrete paving and supplementary repair work on selected driveways and drainage culverts. The project also includes the installation of a water mainline that will increase water flow and aid in fire protection, on East Fifth Street and Craig Street from Parvin Street to Broadway Street.
Description Cont.During construction, one‐way traffic will flow northbound on Lane Street and North Street and westbound on East Fifth Street. The restricted, one‐way circulation pattern will allow the contractor to work on one‐half of the road at a time.
Location Map
North Street
East Fifth Street
Lane Street
Final Product
Recommendation.•Town staff recommends that the Town Council award Bid No. 2019‐49‐B to DDM Construction Corporation, related to construction services for East Fifth Street, North Street, Lane Street and Related Water Lines Project; and authorizing the Town Manager to execute a construction agreement for same.
Agenda Item 5f.Consider and act upon awarding Bid No. 2019‐55‐B to Anderson Asphalt & Concrete Paving, LLC, related to construction services for the Miscellaneous Asphalt Patching project; and authorizing the Town Manager to execute a construction agreement for same.
Description.On May 9, 2019, at 10:00 AM, staff opened three (3) bids for the Town of Prosper Bid No. 2019‐55‐B Miscellaneous Asphalt Patching Project. The verified bid totals from the bidders ranged between $119,530.00 and $195,057.00, with Anderson Asphalt & Concrete Paving, LLC, being the low bidder. The Engineer’s Estimate was $123,154.00, and the FY 2018‐2019 Adopted Budget for asphalt repairs was $50,000.00 and Prosper Trail repairs for $75,000.00.
Description Cont.The scope of this contract includes the full depth reconstruction of distressed areas of pavement with the removal of the existing five (5) inches of asphalt paving, compacting the existing six (6) inches of sub‐base, and finally, installing five (5) inches of asphalt. The limits of reconstruction is Prosper Trail from Coit Road to Custer Road, Frontier Parkway from BNSF Rail Road to DNT, and First Street from Coleman Road to DNT.
Description Cont.Construction will begin in July 2019. The contract specifies 30 calendar days for substantial completion, with an additional 30 calendar days for unanticipated delays. Completion of this project will be the end of August 2019 prior to the opening of school. During construction, traffic will be restricted, within the construction area, to one‐lane traffic from 8:00 a.m. to 5:00 p.m. with flagmen directing movement in both directions during the day.
Location Map
Frontier Parkway
Prosper Trail
First Street
Recommendation.•Town staff recommends that the Town Council award Bid No. 2019‐55‐B to Anderson Asphalt & Concrete Paving, LLC, related to construction services for the Miscellaneous Asphalt Patching Project; and authorizing the Town Manager to execute a construction agreement for same.
Agenda Item 5g.Consider and act upon approving a resolution supporting the U.S. Census Bureau’s 2020 Decennial Census program and pledging participation in local initiatives including a Complete Count Committee.
Agenda Item 6.Citizen CommentsThe public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.
Agenda Item 7.Discussion on the Downtown Monument Sign.
May 28, 2019PROSPER, TXDOWNTOWN SIGNAGE DESIGN CONCEPTS
Monument Signage History•2010 – Visioning Committee approved town monument standards and locations.•March 2017 –Council approved development of gateway monument.•July 2017 – Refined monument designs.•October 2017 – Approved gateway and minor monument design.•May 2019 – Approved construction contract for Gateway Monument.•March 2019 – Began developing sketches for downtown monument sign.•April 2019 – Received feedback from Brown and Griffin (Landowners).
CONTEXTMajor and Minor GatewaysProject LocationBlue Circle: Minor GatewayRed Circle: Major Gateway
Town Entry SignUS 380BroadwayEntry Monument at PrestonTOWN GATEWAY
ENTRY MONUMENT AT PRESTON ROADRough Cut StoneSmooth CutStoneBrushed AluminumCorten Steel
CONTEXT MAP US 380BroadwayDowntown ProsperTown Entry
PROSPER ROADWAY & MONUMENT GATEWAYSTOWN PROPERTY
BROADWAY ST. & PRESTON RD. Broadway St.STUDY AREA
20’SECONDARY MONUMENT (BASE)PRELIMINARY COST ESTIMATE:$170,000
SECONDARY MONUMENTPedestrian CirculationTwo ADA Access PointMonument LocationRetaining Wall Planting BedBollards
SECONDARY MONUMENTPedestrian CirculationTwo ADA Access PointMonument LocationRetaining Wall Planting BedBollards20’ Offset from Curb View AdvantageSecondary Monument
SECONDARY MONUMENTPedestrian CirculationTwo ADA Access PointMonument LocationRetaining Wall Planting BedBollards40’ Offset from Curb View AdvantageSecondary Monument
CONCEPTS 1 & 2: INSPIRATION
The VisionA "series or family"of monumentsand signagethat build upon the Town of Prosper's"Windmill" theme, while providing gateway opportunities, branding and wayfinding to Downtown and future development districts within the community.
The Process A conceptual approach to the form of the wind mill blades to identify the town of Prosper and establish the symbolic branding of the towns cultural background.
Concept Sketch 1 & 2Pedestrian CirculationADA Access PointMonument LocationRetaining Wall Planting Bed
Proposed Secondary Monument base formCONCEPT BASE
15’20’CONCEPT SKETCH 1PRELIMINARY COST ESTIMATE:$270,000Proposed estimate does not include: Landscape, Irrigation, Site Lighting, Concrete Flatwork, Grading, Inspection, Soil Borings, or Engineering Costs.
The VisionA "series or family" of monuments and signage that build upon the Town of Prosper's "Windmill" logo, while providing gateway opportunities, branding and wayfinding to Downtown and future development districts within the community.CONCEPT SKETCH 2PRELIMINARY COST ESTIMATE:$315,000Proposed estimate does not include: Landscape, Irrigation, Site Lighting, Concrete Flatwork, Grading, Inspection, Soil Borings, or Engineering Costs.
CONCEPT 3: INSPIRATION
Concept Sketch 3Pedestrian CirculationTwo ADA Access PointMonument LocationRetaining Wall Planting Bed
CONCEPT SKETCH 3.118’20’PRELIMINARY COST ESTIMATE:$245,000Proposed estimate does not include: Landscape, Irrigation, Site Lighting, Concrete Flatwork, Grading, Inspection, Soil Borings, or Engineering Costs.
18’20’CONCEPT SKETCH 3.2Proposed estimate does not include: Landscape, Irrigation, Site Lighting, Concrete Flatwork, Grading, Inspection, Soil Borings, or Engineering Costs.PRELIMINARY COST ESTIMATE:$260,000
Concept Sketch 4Pedestrian CirculationTwo ADA Access PointMonument LocationRetaining Wall Planting Bed
CONCEPT SKETCH 4.1INSPIRATION18’20’Proposed estimate does not include: Landscape, Irrigation, Site Lighting, Concrete Flatwork, Grading, Inspection, Soil Borings, or Engineering Costs.
CONCEPT SKETCH 4.2INSPIRATION18’20’Proposed estimate does not include: Landscape, Irrigation, Site Lighting, Concrete Flatwork, Grading, Inspection, Soil Borings, or Engineering Costs.
Concept Sketch 5Pedestrian CirculationTwo ADA Access PointMonument LocationRetaining Wall Planting Bed
CONCEPT SKETCH 5.1INSPIRATIONProposed estimate does not include: Landscape, Irrigation, Site Lighting, Concrete Flatwork, Grading, Inspection, Soil Borings, or Engineering Costs.PRELIMINARY COST ESTIMATE:$390,000
CONCEPT SKETCH 5.2INSPIRATIONProposed estimate does not include: Landscape, Irrigation, Site Lighting, Concrete Flatwork, Grading, Inspection, Soil Borings, or Engineering Costs.PRELIMINARY COST ESTIMATE:$410,000
Brown & Griffin Recommended
Agenda Item 8.Consider and act upon amending Ordinance No. 18‐71 (FY 2018‐2019 Budget) and Capital Improvement Plan.
Agenda Item 9.Consider and act upon approving a Guaranteed Maximum Price (GMP) Amendment, First Amendment to Addendum A133 of the Standard Form of Agreement AIA Document A133‐2009, and First Amendment to Addendum A210 of the General Conditions of the Contract for Construction AIA Document A201‐2007 between Pogue Construction Co., L.P., and the Town of Prosper, related to Construction Manager‐At‐Risk services for the Town of Prosper Public Safety Complex Phase 1 (Police Station and Dispatch) Facility; and authorizing the Town Manager to execute same.
Police Station and Dispatch Project CostsSeptember 12, 2017CIP AdoptedMarch 12, 2018BRW Budget BreakdownMay 8, 2018TC Meeting Increased Budget(SF increased)September 11, 2018CIP AdoptedNovember 13, 2018 TC MeetingAfter February 12, 2019TC MeetingProfessional Services*$ 500,000 $ 1,315,000 $ 1,650,000 $ 1,385,000 $ 1,385,000 $ 1,585,000 Other Development Costs$ 686,800 $ 850,000 $ 850,000 $ 550,000 $ 550,000 Construction of Facility (GMP)$10,500,000 $ 7,773,200 $10,500,000 $10,765,000 $ 11,400,000 $12,500,000 FF&E$ 1,225,000 $ 1,500,000 $ 1,500,000 $ 1,165,000 $ 1,165,000 TOTAL$11,000,000 $11,000,000 $14,500,000 $14,500,000 $14,500,000 $15,800,000 TOTAL w/RPGA*$11,059,696 $11,059,696 $14,559,696 $14,559,696 $14,559,595 $15,859,696 *Note: The additional $59,696 in Professional Services related to the initial Needs Assessment performed by RPGA for the Public Safety Complex that included a Fire Station and Fire Administration building.
Milestone Schedule:• Commence Construction June 2019• Substantial Completion August 2020 (previously October 2020)• Final Completion and Owner Move- In October 2020
Agenda Item 10.Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Alliance Geotechnical Group, and the Town of Prosper, Texas, related to construction materials testing for the Town of Prosper Public Safety Complex Phase 1 (Police Station and Dispatch) Facility project.
Agenda Item 11.Consider and act upon approving Change Order Number 01 for Bid No. 2019‐26‐B to Mario Sinacola & Sons Excavating, Inc., related to construction services for the E‐W Collector Roadway Improvement project; and authorizing the Town Manager to execute Change Order Number 01 for same.
Change Order No. 1 – Mario Sinacola & Sons Excavating, Inc.
Change Order Number 01 ‐ Mario Sinacola & Sons Excavating, Inc., Roadway ImprovementsUpgraded Lime RequirementsTemporary Access RoadWater and Wastewater ImprovementsSanitary Sewer Stub Outs500 LF of 12” water line
Agenda Item 12.Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Teague Nall and Perkins, Inc., and the Town of Prosper, Texas, related to the design of Fishtrap Road (Sections 1 and 4) and the schematic design of Fishtrap Road (Elementary to DNT) project.
Agenda Item 13.Executive SessionRecess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding:13a. Section 551.087 – To discuss and consider economic development incentives.
Agenda Item 13.Executive SessionRecess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding:13b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto.
Agenda Item 13.Executive SessionRecess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding:13c. Section 551.071 – Consultation with the Town Attorney about legal issues associated with TABC and related permits for functions and events on Town property, and all matters incident and related thereto.
Agenda Item 14.Reconvene in Regular Session and take any action necessary as a result of the Closed Session.
Agenda Item 15.Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Agenda Item 16.Adjourn.