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20190226ppt_combinedAgenda Briefing February 26, 2019 Agenda Item 1. Call to order/roll call Agenda Item 2. Questions about items listed on the Regular Meeting Agenda. Agenda Item 3. Discussion items. •Downtown Festival Update First Street Broadway Street Fifth Street May Downtown Festival •Date: Friday May 24th •Time: 4:00 pm -12:00 pm •Location: Town Hall Parking Lot •Estimated Attendance: 5,000 •Budget:$140,000 $87,950 for Promoter Line May Downtown Festival •Alcohol Sales •Silo Park is in the process of checking with their distributor •The Gin •Food •Silo Park and The Gin, •Additional food trucks will be needed for capacity. •Meeting with downtown merchants –March 6th Agenda Item 3. Discussion items. •Mobile Food Truck Park Policy •Parks and Recreation Board asked for policy change, •The current ordinance allows the Director of Parks and Recreation to authorize food trucks at parks, •The concept was discussed with PYSC, •P&R Board has given input and direction at a high level. Food Trucks at Frontier Park •The sports league would negotiate a profit share, •Maximum number of food trucks per season, •The Town will not be involved in the financial arrangements, •Town will consider a recommendation from the leagues for vendors. Food Trucks at Frontier Park The Town will establish guidelines for the “preferred vendor” •Only allowed in marked areas, •Must comply with all state and local health codes, •No reference of alcohol, tobacco, or profanity on the truck, •Workers must pass a background check, •Vendor must clean up area, remove trash etc. Food Trucks at Frontier Park Welcome to the Prosper Town Council Meeting. The Regular Meeting will begin immediately following the Agenda Briefing at approximately 6:15 p.m. Town Council Meeting February 26, 2019 Agenda Item 1. Call to order/roll call Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Agenda Item 3. Announcements of recent and upcoming events. Agenda Item 4. Presentation of the Government Finance Officer Association (GFOA) Award for Outstanding Achievement in Popular Annual Financial Reporting. https://www.prospertx.gov/government/departments/finance/fi nancial-transparency/2017-popular-annual-financial-report -pafr/ Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 5a. Consider and act upon minutes from the following Town Council meeting. •Regular Meeting –February 12, 2019 Agenda Item 5b. Consider and act upon a resolution designating The Prosper Press as the official newspaper of the Town of Prosper, and The Dallas Morning News as an alternative advertising source, for Fiscal Year 2018-2019. Agenda Item 5c. Receive the November Financial Report. Agenda Item 5d. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. Agenda Item 6. Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Agenda Item 7. Consider and act upon amending Ordinance No. 18-71 (FY 2018-2019 Budget). Agenda Item 8. Consider and act upon approving a Service Agreement with US Digital Designs for the reinstatement and purchase of hardware, firmware, and software for dispatch and the fire station alerting system. Agenda Item 9. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Promoter Line, Inc., and the Town of Prosper, Texas, related to the Downtown Celebration. Agenda Item 10. Consider and act upon an ordinance adopting Section 5.00, “Paving and Subgrade Design Requirements” of the Town’s Engineering Design Manual. The Pavement & Subgrade Design Requirements will increase design standards on new residential streets as well as improved standards for major thoroughfares and includes…. •Minimum parameters for Geotechnical Consultants to provide pavement and subgrade design recommendations for a given roadway project. •Addresses the different needs for the Town’s two geological formations: Eagle Ford/Austin Chalk. Timeline: •2016 -Research Began on Pavement & Subgrade Design •March 2018 -Began Draft of Pavement & Subgrade Design Manual •April 2018 -Redirected draft to mimic Frisco’s recently adopted standards •July 2018 -Distributed draft to PDC for review and to provide feedback on Draft Manual (PDC Comments returned Aug ’18) •September 2018 -Engaged with Third Party Geotech (D&S Engineering Labs) for addressing and incorporating PDC feedback (D&S Comments returned Nov ’18) •Early January 2019 -Provided PDC updated draft for review Major Points: •Testing Methods and Sampling •Moisture conditioning local roads in Eagle Ford Formation •4.5” Potential Vertical Rise (PVR) •Moisture Barrier •Lime Treated Subgrade •Sulfates •Pavement Design Agenda Item 11. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Kimley-Horn and Associates, Inc., and the Town of Prosper, Texas, related to the Town Hall Open Space Enhancement Phase 2 project. Kimley-Horn –Assist with Downtown Planning Phase 1 completed in 2017 Phase 2 is currently underway This scope of work: •Study links between downtown elements and possibly the Gates of Prosper, •Study the locations of existing / future open space, •Role of each open space tract, •Produce a high level design master plan for open space lot south of Town Hall, •Estimate of probable cost. Downtown Framework Deliverable example Agenda Item 12. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 12a.Section 551.087 –To discuss and consider economic development incentives. 12b.Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 12c. Section 551.074 –To discuss and review the Town Manager’s performance evaluation. Agenda Item 13. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Agenda Item 14. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Agenda Item 15. Adjourn.