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20190122Council PowerPoint_combinedAgenda Briefing January 22, 2019 Agenda Item 1. Call to order/roll call Agenda Item 2. Questions about items listed on the Regular Meeting Agenda. Agenda Item 3. Discussion items. •Discussion on Subgrade Standards Agenda Item 3. Discussion on Adoption of Engineering Manual for Pavement and subgrade Design Requirements. Major Initiative: Develop Strategy to avoid road failures similar to Windsong Ranch. 2015 –Windsong Ranch experienced road failures caused by lack of compaction of sanitary sewer trench backfill. Strategy: 1.Windsong Ranch performed Ground Penetrating Radar on subsequent phases of development where utility contractor in question installed sanitary sewer under pavement. 2.Increased Maintenance Bond requirements from 10% for 2 years to 100% for 2 years. 3.Require Testing Labs to provide certified letter regarding utility trench compaction. 4.Public Works Dept to perform Ground Penetrating Radar prior to maintenance bonds expiring. 5.Increase subgrade standards on Town CIP Thoroughfare projects (West Prosper Roads). 6.Create and Adopt Engineering Design Standards for Pavement and Subgrade. Last Step: Creation of Pavement and Subgrade Design Manual Creation and Adoption of Pavement & Subgrade Design Manual is final step in strategy developed to require increased standards on new residential streets as well as improved standards for major thoroughfares. Creation of standards include… •Minimum parameters for Geotechnical Consultants to provide pavement and subgrade design recommendations for a given roadway project. •Addresses the different needs for the Town’s two geological formations: Eagle Ford/Austin Chalk. •Design guidelines for growing community in comparison with neighboring municipalities. Timeline: •2016 -Research Began on Pavement & Subgrade Design •March 2018 -Began Draft of Pavement & Subgrade Design Manual •April 2018 -Redirected draft to mimic Frisco’s recently adopted standards •July 2018 -Distributed draft to PDC for review and to provide feedback on Draft Manual (PDC Comments returned Aug ’18) •September 2018 -Engaged with Third Party Geotech (D&S Engineering Labs) for addressing and incorporating PDC feedback (D&S Comments returned Nov ’18) •Early January 2019 -Provided PDC updated draft for review •January 22, 2019 -Council Discussion •February 26, 2019 –Adopt Pavement & Subgrade Design Manual Major Points: •Specific parameters for subgrade design. •Moisture conditioning local roads in Eagle Ford Formation •More thorough testing and sampling procedures identified. “Wrap Up”: •PDC and Staff to finalize review comments. •Modifications, as applicable, at direction of Council. •Propose adoption at February 26, 2019, Town Council meeting. Agenda Item 4. Adjourn. Welcome to the Prosper Town Council Meeting. The Regular Meeting will begin immediately following the Agenda Briefing. Town Tax Increment Reinvestment Zone No. 1 Board of Directors Meeting January 22, 2019 Agenda Item 1. Call to order/roll call. Agenda Item 2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Agenda Item 3. Consider and act upon approving the minutes from the January 23, 2018, TIRZ No. 1 Board Meeting. Agenda Item 4. Receive the 2018 Annual Report. TIRZ No. 1 (Gates of Prosper) During this reporting period, the following buildings received Certificate of Occupancy. 0.00 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 2010 2011 2012 2013 2014 Rollback Tax Revenue Collin County Collin College Prosper ISD Town of Prosper Total Tax Increment base and current captured appraised value retained by the zone: 710,455 699,531 774,735 32,655,287 40,776,072 - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 2014 2015 2016 2017 2018 Appraised Value 102,457 132,016 29,329 34,862 545,343 680,960 677,129 847,839 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 2014 2015 2016 2017 2018 Property Tax Revenue Town County PISD Total Agenda Item 5. Adjourn. Town Tax Increment Reinvestment Zone No. 2 Board of Directors Meeting Agenda Item 1. Call to order/roll call. Agenda Item 2. Consider and act upon approving the minutes from the January 23, 2018, TIRZ No. 2 Board Meeting. Agenda Item 3. Receive the 2018 Annual Report. TIRZ No. 2 (Matthews Southwest) TIRZ No. 2 (Matthews Southwest)TIRZ No. 2 (Matthews Southwest) •Town Council approved a Development Agreement on October 10, 2017, with Longo Toyota •Mahard Parkway is listed as a TIRZ reimbursement eligible capital project •The actual cost for the design and construction of the roadway is $533,257.74 •Longo Toyota received a roadway impact fee credit of $280,779.25 •The remaining amount, $252,478.76, shall be reimbursed to Longo Toyota in accordance with the terms of the Development and Financing Agreement for TIRZ No. 2 Agenda Item 4. Adjourn. Town Council Meeting Agenda Item 1. Call to order/roll call Agenda Item 2. Announcements of recent and upcoming events. Agenda Item 3. Presentation of a Proclamation declaring February 2019 as Congenital Heart Defect Awareness Month. Agenda Item 4. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 4a. Consider and act upon minutes from the following Town Council meeting. •Regular Meeting –January 8, 2019 Agenda Item 4b. Receive the October Financial Report Agenda Item 4c. Consider and act upon a resolution approving the Town of Prosper and Prosper EDC Investment Policy and Investment Strategy,and approving the list of qualified brokers/dealers and financial institutions that are authorized to engage in investment transactions with the Town of Prosper and Prosper Economic Development Corporation. Agenda Item 4d. Consider and act upon approving the purchase of computer hardware, from Centre Technologies, Inc., through the Texas Department of Information Resources (DIR) Purchasing Contract. Agenda Item 4e. Consider and act upon approving the purchase of one Caterpillar Skid Steer compact loader, from Holt CAT, through the Sourcewell Purchasing Cooperative. Agenda Item 4f. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. Agenda Item 5. Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Agenda Item 6. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 6a.Section 551.087 –To discuss and consider economic development incentives. 6b.Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 6c. Section 551.074 –To discuss and review the Town Manager’s performance evaluation. Agenda Item 7. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Agenda Item 8. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Agenda Item 9. Adjourn.