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20181211_combinedAgenda Briefing December 11, 2018 Agenda Item 1. Call to order/roll call Agenda Item 2. Questions about items listed on the Regular Meeting Agenda. Agenda Item 3. Discussion items. Agenda Item 3a. Discussion on Park Development Agreements Agenda Item 3b. Modular Building Lease Welcome to the Prosper Town Council Meeting. The Regular Meeting will begin immediately following the Agenda Briefing. Town Council Meeting December 11, 2018 Agenda Item 1. Call to order/roll call Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Agenda Item 3. Announcements of recent and upcoming events. Agenda Item 4. Presentation of Certificates of Appreciation to members of the Prosper Fire Department who were deployed to California. Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 5a. Consider and act upon minutes from the following Town Council meeting. •Regular Meeting –November 27, 2018 Agenda Item 5b. Consider and act upon authorizing the Town Manager to execute a Tower Site Lease Agreement by and between the Town of Prosper, Texas, and T-Mobile West LLC, a Delaware LLC, for the lease of Town property, located at Prosper Trail Elevated Storage Tank (EST), for telecommunications equipment and facilities. Agenda Item 5c. Consider and act upon approving an ordinance repealing Division 2, “Marshal,” of Article 9.02, “Law Enforcement,” of Chapter 9, “Personnel,” of the Town’s Code of Ordinances. Agenda Item 5d. Consider and act upon an ordinance repealing Article 3.04, “Building Code,” of the Code of Ordinances of the Town of Prosper and replacing it with a new article 3.04, “Building Code”; adopting the 2015 edition of the International Building Code, save and except the deletions and amendments set forth herein; regulating the construction, alteration, movement, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal, and demolition of every building or structure or any appurtenances connected or attached to buildings or structures within the Town of Prosper, Texas. Agenda Item 5e. Consider and act upon an ordinance repealing Article 3.05, “Residential Building Code,” of the Code of Ordinances of the Town of Prosper and replacing it with a new article 3.05, “Residential Building Code”; adopting the 2015 edition of the International Residential Building Code, save and except the deletions and amendments set forth herein; regulating the construction, alteration, movement, enlargement, replacement, repair, equipment, use and occupancy, location, removal, and demolition of detached one-and two-family dwellings and multiple single-family dwellings (townhouses) not more than three (3) stories in height with a separate means of egress and related accessory structures in the Town of Prosper, Texas. Agenda Item 5f. Consider and act upon an ordinance repealing Article 3.06, “Electricity,” of the Code of Ordinances of the Town of Prosper and replacing it with a new Article 3.06, “Electricity”; adopting the 2017 edition of the National Electrical Code, save and except the deletions and amendments set forth herein; regulating the construction, alteration, removal, use, and maintenance of any electrical wiring, apparatus, device, and/or systems within the Town of Prosper, Texas. Agenda Item 5g. Consider and act upon an ordinance of the Town of Prosper, Texas, repealing Article 3.07, “Plumbing,” of the Code of Ordinances of the Town of Prosper and replacing it with a new Article 3.07, “Plumbing”; adopting the 2015 edition of the International Plumbing Code, save and except the deletions and amendments set forth herein; regulating the erection, installation, alteration, repairs, relocation, replacement, addition to, use or maintenance of plumbing systems within the Town of Prosper, Texas. Agenda Item 5h. Consider and act upon an ordinance repealing Article 3.08, “Energy Conservation,” of the Code of Ordinances of the Town of Prosper and replacing it with a new Article 3.08, “Energy Conservation”; adopting the 2015 edition of the International Energy Conservation Code, save and except the deletions and amendments set forth herein; regulating the design of building envelopes for adequate thermal resistance and low air leakage and the design and selection of mechanical, electrical, service water-heating, and illumination systems and equipment which will enable effective use of energy in new building construction within the Town of Prosper, Texas. Agenda Item 5i. Consider and act upon an ordinance repealing Article 3.09, “Mechanical Code,” of the Code of Ordinances of the Town of Prosper and replacing it with a new Article 3.09, “Mechanical Code”; adopting the 2015 edition of the International Mechanical Code, save and except the deletions and amendments set forth herein; regulating the design, installation, maintenance, addition, alteration, and inspection of mechanical systems that are permanently installed and utilized to provide control of environmental conditions and related processes within buildings located in the Town of Prosper, Texas. Agenda Item 5j. Consider and act upon an ordinance repealing Article 3.10, “Fuel Gas Code” of the Code of Ordinances of the Town of Prosper and replacing it with a new Article 3.10, “Fuel Gas Code”; adopting the 2015 edition of the International Fuel Gas Code, save and except the deletions and amendments set forth herein; regulating the design, installation, maintenance, addition, alteration, and inspection of fuel gas piping systems, fuel gas utilization equipment, and related accessories within the Town of Prosper, Texas. Agenda Item 5k. Consider and act upon an ordinance establishing a new Article 3.20, “Existing Building Code,” of the Code of Ordinances of the Town of Prosper by adopting the 2015 edition of the International Existing Building Code, save and except the deletions and amendments set forth herein; regulating the construction, alteration, movement, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal, and demolition of every existing building or structure or any appurtenances connected or attached to existing buildings or structures within the Town of Prosper, Texas. Agenda Item 5l. Consider and act upon an ordinance rezoning a portion of Planned Development-65-Single Family (PD-65-SF) and a portion of Planned Development-65-Commercial (PD-65-C) to Planned Development-Commercial (PD-C), to allow for the development of new automobile sales and leasing dealerships (El Dorado Motors), on 17.8± acres, located on the north side of US 380, west of Mahard Parkway. (Z18-0011). Agenda Item 5m. Consider and act upon an ordinance rezoning 48.1±acres of Agriculture (A), and 16.4±acres of Single Family-15 (SF-15), to Planned Development-Mixed Use (PD-MU) to facilitate a mixed-use development (WestSide), consisting of Multifamily, Indoor Commercial Amusement, Hotel, Restaurant, Retail, Convenience Store with Gas Pumps, Open Space and related uses, located on the northeast corner of FM 1385 and US 380 (Z18-0012). WestSide Conceptual Master Plan Agenda Item 5n. Consider and act upon an ordinance for “Multifamily Registration and Inspections,” of Article 3.11, “Property Maintenance Code,” of Chapter 3, “Building Regulations,” of the Town’s Code of Ordinances. Agenda Item 5o. Consider and act upon an ordinance amending Appendix A, “Fee Schedule,” by adding a new Section XXI, “Multifamily Registration and Inspection Fees.” Agenda Item 5p. Consider and act upon authorizing the Competitive Sealed Proposal (CSP) procurement method for construction of the State Highway 289 Gateway Monument project. Agenda Item 5q. Consider and act on an ordinance amending Section 8.05.001, “Definitions,” of Article 8.05 “Junked Vehicles,” of Chapter 8, “Offenses and Nuisances,” of the Town’s Code of Ordinances. Agenda Item 5r. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. Agenda Item 6. Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Agenda Item 7. Conduct a Public Hearing, and consider and act upon a request to rezone a portion of Planned Development- 17 (PD-17) to Planned Development-Office/Retail (PD- O/R) and to rezone Single Family-15 (SF-15) to Planned Development-Office (PD-O), on 15.2±acres, located on the southwest corner of Broadway Street and Preston Road. (Z18-0007). Informational Exhibit Only Informational Exhibit Only Informational Exhibit Only Agenda Item 8. Discussion on Draft Downtown Architectural Standards. December 11, 2018 PROSPER OLD TOWN PHASE II DESIGN STANDARDS 55 Project Area 56 Phase II Scope •Meet with Old Town Property Owner/Stakeholder Group (3 Meetings) •Develop Alternative Street Typology Standards for Old Town to accommodate existing property conditions •Develop Old Town Architectural Standards 57 Old Town Guiding Principles •Maintain the Authentic, Small Town Character •Develop a Clear and Consistent Brand that Communicates this Identity •Ensure Improvements are Consistent with Old Town Design Guidelines •Create Gathering Places –Outdoor & Indoor •Attract a Mix of Uses Consistent with Desired Character & Supported by the Market •Program Events & Activities to Draw People to the Area •Manage Mobility on Streets, Sidewalks & Parking 58 Property Owner/Stakeholder Meeting 1 •General Comments from Interviews: •Standards requiring arches on all 4 sides of buildings doesn’t make sense (why require arches on areas that won’t be visible?) •Let the market dictate building heights •Would be nice to allow for rooftop bars (like urban crust in downtown Plano) •With the architectural standards, we would like to see some consistency –today looks like a hodgepodge •Would like to see materials downtown rather than just clay fired brick •Stylistic element like contemporary rustic (metals, wood, brick, stone) •Introduce some variety rather than just stone and brick •The silo is the skyline –that’s part of what makes Prosper unique, and it’s not brick 59 Property Owner/Stakeholder Meeting 1 •General Comments from Interviews, cont: •As long as everything works well together, it’s nice to have variety in materials and heights •Contrast and variation can be nice, but it should work together •Want flat roofs downtown (not pitched) but parapets can be nice on the fronts of buildings •Like how things are developing right outside of Wrigley Field in Chicago –with the garage doors and glass fronts •Buildings should invite people to walk around -not come park, run in and out, and leave •The buildings should talk to each other 60 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images Mixed materials, wide sidewalks 61 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images Materials / contrast 62 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images Fold-up windows 63 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images Variety of materials, windows, awnings 64 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images Roll-up doors Contrast, materials 65 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images Architectural style, detailing –not color! 66 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images Undulating roof lines, façade treatments, variety of materials yet compatible 67 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images Simplicity, contrasting materials and colors 68 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images Undulating roof lines and facades, contrasting yet compatible materials 69 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images Everything! (Roof top use, outdoor dining, contrasting materials, recessed doors) 70 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images –Limited Use Should have provision for reviewing these types of ideas to create unique venues –should not be the norm 71 Property Owner/Stakeholder Meeting 1 Visual Preferences –Supported Images –Limited Use Should have provision for reviewing these types of ideas to create unique venues –should not be the norm 72 Property Owner/Stakeholder Meeting 1 Visual Preferences –Non-Supported Images Too flat, not enough contrast, lack of visual interest, pitched roof, not fitting the vision for Prosper 73 Next Steps •Consultant will refine design direction based upon your feedback tonight, and draft preliminary architectural standards •December 18, 2018 -P&Z Briefing on preliminary design direction •December 2018 and January 2019 -Property Owner/Stakeholder Meetings •January 22, 2019 –Town Council Briefing –Draft Architectural Standards •February 5, 2019 –P&Z Public Hearing and Recommendation •February 26, 2019 –Town Council Public Hearing •March 2019 –Potential Town Council Adoption 74 Feedback / Discussion December 11, 2018 PROSPER OLD TOWN PHASE II DESIGN STANDARDS Agenda Item 9. Library Services Update. Agenda Item 10. Consider and act upon amending Ordinance No. 17-65 (FY 2017-2018 Budget). Agenda Item 11. Consider and act upon amending Ordinance No. 18-71 (FY 2018-2019 Budget) and Capital Improvement Plan. Agenda Item 12. Consider and act upon awarding Bid No. 2019-04-B, to Landmark Structures I, L.P., related to construction services for the Fishtrap 2.5 Million Gallon (MG) Elevated Storage Tank project; and authorizing the Town Manager to execute a construction agreement for same. Agenda Item 13. Consider and act upon authorizing the Town Manager to execute a Professional Service Agreement between Halff Associates, Inc., and the Town of Prosper, Texas, related to the design of the Prosper Trail/DNT Intersection Improvements project. Agenda Item 14. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 14a.Section 551.087 –To discuss and consider economic development incentives. 14b.Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. 14c. Section 551.074 –To discuss and consider personnel matters and all matters incident and related thereto. Agenda Item 15. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Agenda Item 16. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Agenda Item 17. Adjourn.