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20181113Welcome to the Prosper Town Council Meeting. The Regular Meeting will begin immediately following the Agenda Briefing. Town Council Meeting November 13, 2018 Agenda Item 1. Call to order/roll call Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Agenda Item 3. Announcements of recent and upcoming events. Agenda Item 4. •Presentation of a Proclamation to members of the Pulmonary Hypertension Association proclaiming November 2018 as Pulmonary Hypertension Awareness Month. •Presentation by Members of the Prosper Fire Department on Fire Prevention Month Education Programs. Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 5a. Consider and act upon minutes from the following Town Council meeting. •Regular Meeting –October 23, 2018 Agenda Item 5b. Consider and take action upon a resolution expressing official intent to reimburse costs of Town capital improvement program projects that may be funded with proceeds of bonds or other obligations, if those costs are paid prior to the issuance of such bonds or other obligations. Agenda Item 5c. Consider and act upon authorizing the Town Manager to execute a Professional Service Agreement by and between the Town of Prosper, Texas, and the Texas Property Assessed Clean Energy Authority. Agenda Item 5d. Consider and act upon authorizing the Town Manager to accept a grant awarded by Texas Department of Public Safety (DPS) for Emergency Management Performance Grant (EMPG). Agenda Item 5e. Consider and act upon authorizing the Town Manager to execute Amendment Twelve to the Interlocal Agreement between Collin County and the Town of Prosper, extending the agreement through FY 2018- 2019, relating to Animal Control Services. Agenda Item 5f. Consider and act upon authorizing the Town Manager to execute Amendment Twelve to the Interlocal Agreement between Collin County and the Town of Prosper, extending the agreement through FY 2018- 2019, relating to Animal Sheltering Services. Agenda Item 5g. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. Agenda Item 6. Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Agenda Item 7. Conduct a Public Hearing, and consider and act upon an ordinance amending Chapter 3, Section 1, Use of Land and Buildings, and Section 2, Definitions, of the Zoning Ordinance, regarding Stealth Antennas. (Z18- 0014). Agenda Item 8. Conduct a Public Hearing, and consider and act upon a request for a Specific Use Permit for Wireless Communication facilities, on 1.6±acres, located on the Prosper Trail Elevated Storage Tank site, north of Prosper Trail, east of Shasta Lane. The property is zoned Planned Development-70 (PD-70). (S18-0008). (Companion to Item 9) Looking East Prosper Trail November 13th 2018 Town Council Meeting Request for Stealth Wireless Installation On City Water Tower at 1883 Newpark Way Prepared for By Vincent Gerard & Associates, Inc. Land Planning, Development & Zoning Consultants 1715 South Capital Of Texas Highway, Suite 207 Austin, Texas 78746 Vincentgerard.com |(512) 328-2693 1883 Newpark Way Antenna Configuration Prosper Trail 1883 Newpark Way Antenna Configuration 1883 Newpark Way Antenna Configuration 1883 Newpark Way Antenna Configuration Capacity 1883 Newpark Way Antenna Configuration Proposed site is designed to offload existing capacity at adjacent sites in Prosper, Improve coverage for new rooftops; Site utilizes existing vertical infrastructure, not a new tower; Verizon has already located on the other water tower in Prosper; Site meets all Prosper code requirements. Stealth application, Shielded by existing landscaping & wood fencing, Site benefits Verizon customers & Town of Prosper. Site option is the least intrusive option available. 1883 Newpark Way. Antenna Configuration 1883 Newpark Way. Antenna Configuration 1883 Newpark Way. Antenna Configuration 1883 Newpark Way Antenna Configuration Thank you. Vincent Gerard & Associates, Inc. Land Planning, Development & Zoning Consultants 1715 South Capital Of Texas Highway, Suite 207 Austin, Texas 78746 Vincentgerard.com |(512) 328-2693 1883 Newpark Way 1883 Newpark Way Agenda Item 9. Consider and act upon authorizing the Town Manager to execute a Tower Site Lease Agreement by and between the Town of Prosper, Texas, and Dallas MTA, L.P. d/b/a Verizon Wireless, for the lease of Town property, located at Prosper Trail Elevated Storage Tank (EST), for a cell tower. (Companion to Item 8) Agenda Item 10. Presentation of service plan and second Public Hearing to consider the voluntary annexation of 9.1±acres, generally located on the north side of Prosper Trail, 1,100±feet west of Custer Road. (A18-0001). (Companion to Item 11) Agenda Item 11. Consider and act on an ordinance annexing 9.1±acres, generally located on the north side of Prosper Trail, 1,100±feet west of Custer Road. (A18-0001). (Companion to Item 10) Agenda Item 12. Consider and act upon an ordinance adopting the 2015 edition of the International Fire Code with North Central Texas Council of Governments Option B Recommended Amendments, local amendments, and to repeal certain provisions contained in Ordinance No. 14-51 (existing fire code ordinance) not related to residential fire suppression. Agenda Item 13. Consider and act upon authoring the Town Manager to execute the Amended and Restated Potable Water Supply Contract between North Texas Municipal Water District and the Town of Prosper, Texas. Description. On November 15, 2018, the NTMWD Board is scheduled to approve the Amended and Restated Potable Water Supply Contract. The new contract is similar to the previous contract as the new NTMWD’s contract contains penalties for not meeting the daily and yearly water conservation goals as allowed by NTMWD. Description Cont. The highlights of the contract are as follows: •If the Town takes an amount of water above the authorized amount or authorized rate of delivery, as allowed by NTMWD’s water conservation plan and drought contingency plan, NTMWD may require the Town to pay three (3) times the rate for water taken in excess of the authorized amount or authorized rate of delivery. •Any time the Town exceeds the maximum rate of delivery of 2.2 times the Daily Average, as determined by the NTMWD, the Town shall pay three (3) times the rate for water. In the event of an emergency condition, as determined by NTMWD, the increased rate may be waived. Description Cont. The new annual maximum that NTMWD agrees to sell to Prosper under this contract at the point of delivery shall be 2,650,000,000 gallons per year. Staff anticipates revisiting a contract revision in September 2021. Description Cont. The Water Conservation Plan and Water Resource Emergency Management Plan is due to be updated by May 2019. Staff anticipates that there will be minimal alterations to the plans. The current water conservation strategies in place is educational outreach such as the Sprinkler Evaluation Program, the Release, Renew, Recycle Program, and the Earth-Kind Garden Tours. 0 0.5 1 1.5 2 2.5 3 FY16 FY17 FY18 FY19 FY20 FY21 FY22CONSUMPTION (IN MILLIONS)NTMWD AMENDED/RESTATED CONTRACT Usage by Fiscal Year Proposed Amended Contract Recommendation. Town staff recommends authorizing the Town Manager to execute the Amended and Restated Potable Water Supply Contract between North Texas Municipal Water District and the Town of Prosper, Texas. Agenda Item 14. Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Freese and Nichols, Inc., and the Town of Prosper, Texas, related to the design of the Custer Road Pipeline and Meter Vault Relocation project. Agenda Item 15. Discussion on Public Safety Complex, Phase 1 (Police Station and Dispatch) Facility. TOWN COUNCIL MEETING NOVEMBER 13th, 2018 6:15PM TOWN OF PROSPER POLICE STATION & DISPATCH 100% SCHEMATIC DESIGN UPDATE Current Status of Construction Budget: $10,765,000 $10,741,048 $11,962,921 $10,943,152 $10,691,336 8/15 10/25 11/1 11/8 •Initial Project Estimate by 3rd Party Cost Consultant •Initial Project Estimate by POGUE •Reduce Site Fence Cost •VE Stone cladding system •VE Wall Tile •VE Wood-look Soffit •Remove Fire Pump •VE Carpet •VE Wall Tile •VE Acoustical Wall Panels •VE Interior Storefront •VE Various Allowances BASELINE RENDERINGS BASELINE RENDERINGS BASELINE RENDERINGS BASELINE RENDERINGS BASELINE RENDERINGS Project Budget Update •Current Construction Budget = $10,765,000 •Projected Baseline Construction Cost Limit (CCL) at 100% SD (Pogue) =$10,691,336 •Difference:$73,664 •Total FF&E + Communication Tower Budget = $1,800,000 •Proposed Construction Budget Increase for appropriate FF&E and CT Items =$635,000 •Remaining FF&E + Communication Town Budget:$ 1,165,000 •Revised Construction Budget + appropriate FF&E and CT Items = $11,400,000 •Projected Baseline Construction Cost Limit + appropriate FF&E and CT Items =$11,326,336 •Revised Construction Budget -Projected Costs at 100% SD: $73,664 * No new funding allocated, just reallocating a portion of existing FF&E and CT items from outside the construction budget into the construction portion of the project. Enhanced Façades -Alternate #1: $700,000 •Scope includes •Additional North-facing Clerestory •Addition of Stone Columns and Entrance Canopy at Secondary Lobby •Addition of Stone Columns at Multi-purpose Room •Sloped East-facing Roof with Overhang at Property/ Evidence •Additional Exterior Shading Devices at Openings •Pre-Engineered Aluminum Canopy Near the West Staff Entry •Price includes Contractor Markup and Additional Professional Services Fee ENHANCED RENDERINGS –ALTERNATE #1: $700,000 ENHANCED RENDERINGS –ALTERNATE #1: $700,000 ENHANCED RENDERINGS –ALTERNATE #1: $700,000 ENHANCED RENDERINGS –ALTERNATE #1: $700,000 ENHANCED RENDERINGS –ALTERNATE #1: $700,000 Project Schedule Update •Receive Design NTP from Town Council June 26, 2018 •CMaR On-board September 11, 2018 •100% Schematic Design October 4, 2018 •100% Design Development January 10, 2019 •100% Construction Documents March 28, 2018 •Bidding and GMP April-May, 2019 •CMaR Construction Contract NTP June, 2019 •Substantial Completion (anticipated)August, 2020 October, 2020 Agenda Item 16. Discussion on State Highway 289 Entry Monument. PROSPER, TX ENTRY SIGNAGE DESIGN CONCEPTS CONTEXT Major and Minor Gateways Project Location Blue Circle: Minor Gateway Red Circle: Major Gateway Town Entry Sign US 380 CONCEPT Lovers Lane +/-32’ REBCON, INC. FORT WORTH CIVIL CONSTRUCTORS, LLC GHB EQUIPMENT COMPANY, LLC PRICE ($) 593,481.28 PRICE ($) 653,451.98 PRICE ($) 708,261.98 Design Elements •Concrete wall with stone façade •Curved concrete sign wall with stone veneer •Flag pole with in-ground lighting ENTRY MONUMENT BASE BID MATERIALS Rough Cut Stone Smooth Cut Stone Brushed Aluminum Corten Steel DESIGN APPROACH ALTERNATIVES ORIGINAL DESIGN WITH VALUE ENGINEERING Over construction budget of $230K Revisions include the following: •Front sign & monument built retaining wall with CMU Core. •Reduce wall width by approximately 12”. •Redesign of piers. •Reduced front sign width. ENGINEERS OPINION OF PROBABLE COST PRICE ($) 560,000.00 POTENTIAL COST SAVINGS FROM BASE PRICE ($) 34,000.00 +/-32’ RECOMMENDED OPTION ENGINEERS OPINION OF PROBABLE COST PRICE ($) 230,000.00 POTENTIAL COST SAVINGS FROM BASE PRICE ($) 363,500.00 Meets construction budget of $230K Revisions include the following: •Front sign & monument built with CMU. •Removal of both retaining walls & cable barrier system. •Reduction in backfill. •Removal of flag poles and associated lighting. •Removal of corten sign with associated appurtenances. •Reduce column to 30’. +/-30’ BIDDING APPROACH COMPETITIVE SEALED PROPOSAL (CSP) •Allows to value engineer further once bids are received (working with contractor prior to bid award). •Can add criteria to the bidding to get best value. •Can add or deduct options to meet budget. BASE BID •Front wall •Column (30’ height) BID ALTERNATES/OPTIONS •Flag Poles & Lighting •Back Wall with Windmill •Cable System +/-30’ Section View QUESTIONS Agenda Item 17. Discussion on Multifamily Rental Inspection Program. Multifamily Rental Inspection Program •Utilized in the DFW area since the 1990’s •27 community programs in effect •Deter the commonly witnessed slow deterioration of apartment complexes •Supplement to the Annual Fire/Life Safety Inspections Multifamily Rental Inspection Program •Registration to ensure current contact information for management and ownership. All complexes in Prosper are owned by out-of-state companies. •Newly constructed complexes will register one year after the date of first C.O. •Annual registration fee, which includes cost of inspections, based on number of units –proposing $10.00/unit, minimum of $200. Multifamily Rental Inspection Program •Building exteriors •Common areas •Interior of vacant units & 10% of occupied units upon consent of occupant (occupants can also request Town inspection) Multifamily Rental Inspection Program Multifamily Rental Inspection Program Next Steps •Provide Draft Program to the owners and managers in the Town and to the Apartment Association of Greater Dallas •Adopt Ordinance at the December 11, 2018 Town Council meeting •Meet with managers regarding the implementation process Agenda Item 18. Consider and act upon authorizing the Town Manager to execute an application for renewal of Stop Loss Coverage with Blue Cross Blue Shield of Texas, effective January 1, 2019. Agenda Item 19. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 19a.Section 551.087 –To discuss and consider economic development incentives. 19b.Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Agenda Item 20. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Agenda Item 21. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. Agenda Item 22. Adjourn.