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20180911Town Council Meeting September 11, 2018 Agenda Item 1. Call to order/roll call Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Agenda Item 3. Announcements of recent and upcoming events. Agenda Item 4. •Presentation of a Proclamation to members of the Preston Ridge Chapter of the Daughters of the American Revolution declaring September 17-23, 2018, as Constitution Week. Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non -controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. Agenda Item 5a. Consider and act upon minutes from the following Town Council meeting. (RB) •Regular Meeting –August 28, 2018 Agenda Item 5b. Consider and act upon an ordinance approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corporation regarding the Company’s 2018 rate review mechanism filings; declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments; approving exhibits attached to establish benchmark for pension and retiree medical benefits, amortization of regulatory liability, and to reimburse ACSC for ratemaking expenses. Agenda Item 5c. Consider and act upon an ordinance amending Section 6.04.002, "Adoption and Amendments of State Health Rules,” of Chapter 6 "Health and Sanitation,” of the Town's Code of Ordinances by amending Section 228.186 (o) of the Texas Food Establishment Rules by adding a variance provision permitting dogs on the patios of food establishments. Agenda Item 5d. Consider and act upon an ordinance amending Section 4.10.004, "Signs,” of Chapter 4, "Business Regulations,” of the Town's Code of Ordinances regarding garage sale signs. Agenda Item 5e. Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on any Site Plan or Preliminary Site Plan. Agenda Item 6. Citizen Comments The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card” and present it to the Town Secretary prior to the meeting. Agenda Item 7. Consider and act upon an ordinance adopting the Fiscal Year 2018-2019 Annual Budget for the fiscal year beginning October 1, 2018, and ending September 30, 2019. Agenda Item 8. Consider and act upon an ordinance adopting the Town of Prosper 2018 Property Tax Rate; levying taxes for the fiscal year beginning October 1, 2018 and ending September 30, 2019, at a rate of $0.52 per One Hundred Dollars assessed value. Agenda Item 9. Consider and act upon a resolution adopting the Fiscal Year 2018-2019 Capital Improvement Program. Agenda Item 10. Consider and act upon a resolution to enter into an exclusive franchise agreement with Community Waste Disposal, L.P. for the collection, hauling, recycling and disposal of municipal solid waste, construction and demolition waste, and recyclable materials in the Town of Prosper; and authorizing the Town Manager to execute same. Purpose •Consider franchise agreement for solid waste services effective February 1, 2019 •Describe pricing and services •Discuss implementation process for change in provider Community Waste Disposal •Company began on 1984 •Currently have 300+ employees and 140 collection vehicles •Serves 21 Municipal contracts in DFW region •Addison, Allen, Colleyville, Corinth, Euless, Farmers Branch, Keller, Lancaster, Little Elm •Propose to purchase new equipment to service Prosper – approximate investment $2.9 million •Proposed service changes (twice a week to five days a week) •Would break Town into 5 zones –disruption for about 50% of customers •Need to handle current and future growth •All customers will receive a gently used have 95 gallon recycling cart –some still have 65 gallon recycling cart Residential Pricing Residential - Trash 6.63$ Residential - Recycling 3.18$ Used Recycling Carts (0.37)$ Yard Waste Program 0.99$ Bulk Drop Off 0.34$ Town Charges (7%) 0.75$ Totals 11.52$ New Services •Yard waste recycling program -weekly service on same day as trash collection of grass clippings and leaves in brown biodegradable bags and brush in 4’ by 2’ bundles taken to recycling facility. •Drop off bulk services –this is in addition to the monthly bulk service, residential customers can take bulk to the Town’s Public Works Center during two Saturday’s a month (four hour window) Implementation •Town staff committee (administration, finance, utility billing, communications) to work with CWD •Communication to all customers through direct mail brochure, billing inserts and social media •CWD staff will visit with each commercial customer Agenda Item 11. Presentation on Public Safety Complex Phase I, and consider and act upon authorizing the Town Manager to execute a Standard Form of Agreement between the Town of Prosper and Pogue Construction Co., L.P., related to Construction Manager-At -Risk services for Town of Prosper Public Safety Complex Phase 1 (Police Station and Dispatch) Facility; an Addendum to the Standard Form of Agreement between the Town and the Construction Manager-At -Risk; and an Addendum to the General Conditions of the Contract for Construction. •ADDITIONAL BUILD-OUT ALTERNATES w/ APPROXIMATE SF’S: COMMUNICATIONS: (1,026 S.F.) SHARED SPACES & LOCKERS:(1,107 S.F.) MAJOR CASE ROOM:(473 S.F.) EVIDENCE / PROPERTY:(1,411 S.F.) MULTIPURPOSE ROOM:(2,282 S.F.) PLAN 2025+ = APPROXIMATELY 23,000 SQ. FT. •Receive Design NTP from Town Council June 26, 2018 •Anticipated CMaR On-board July 24 or August 28 September 11, 2018 •100% Schematic Design September 20, 2018 October 4, 2018 •100% Design Development December 13, 2018 January 10, 2019 •100% Construction Documents March 1, 2019 March 29, 2019 •Bidding and GMP April, 2019 April-May, 2019 •CMaR Construction Contract NTP May, 2019 June, 2019 •Substantial Completion (anticipated)July, 2020 August, 2020 Prior to award of GMP: -Initial CMAR fee of $30,000 pre-construction fee. At time of award of GMP (May 2019): -Additional CMAR fees based on construction cost estimate of $10,500,000 in the proposal = $890,733*: ($177,450 construction services fee=1.69%) ($713,283 not-to-exceed general conditions cost) *Additional CMAR fees will be included as part of the construction cost. Agenda Item 12. Discussion on Park Field User Fees Current Fee: •$10 for cosponsored league participants, within league boundary, •$30 for cosponsored league participants, outside the league boundary. Increasing the Field user fee has been discussed at: •Town Council –August 8, 2018 •Parks and Recreation Board Meeting –June 14, 2018 •Parks and Recreation Board meeting –July 12, 2018 •Prosper Youth Sports Commission –July 25, 2018 •Parks and Recreation Board Meeting –August 9, 2018 Recommended Fee: •$10 for cosponsored league participants within Town boundary, •$30 for cosponsored league participants outside the Town enrolled in the PISD, •$50 for cosponsored league participants outside the Town and not enrolled in the PISD. Additional recommendations: •Add language to clarify the rental rate for cosponsored teams of $30 for Turf and $70 for synthetic fields. •Add language to require each participant be charged the full rate based on residency. Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 13a.Section 551.087 –To discuss and consider economic development incentives. 13b.Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: 13c.Section 551.074 –To discuss and consider employment of Municipal Judge and all matters incident and related thereto . 13d.Section 551.074 –To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic Development Corporation Board, and Planning & Zoning Commission. Agenda Item 14. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Agenda Item 15. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. •ILA with PISD re: Legacy Elementary School Playground & Trail. ILA with PISD re: Legacy Elementary School Playground & Trail. Deal Points •Town to fund 50% of the playground, up to maximum amount of $35,000.00. •Town to reduce the Tree Mitigation Fee of $23,000.00 by $9,500.00 to help offset the cost of parking construction near the playground •PISD to maintain the playground and parking lot. Agenda Item 16. Adjourn.