20180814 ReformattedTown Council Meeting
August 14, 2018
Agenda Item 1.
Call to Order/Roll Call.
Agenda Item 2.
Invocation, Pledge of Allegiance, and
Pledge to the Texas Flag.
Pledge to the Texas Flag
Honor the Texas flag;
I pledge allegiance to thee,
Texas, one state under God,
one and indivisible.
Agenda Item 3.
Announcements of recent and
upcoming events.
Agenda Item 4.
Presentation.
Agenda Item 5.
Consent Agenda
Items placed on the Consent Agenda are considered
routine in nature and non-controversial. The Consent
Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request
of Council Members or staff.
Agenda Item 5a.
Consider and act upon minutes from the following
Town Council meeting. (RB)
•Regular Meeting –July 24, 2018
Agenda Item 5b.
Consider accepting the submission of the certified
collection rate of 100 percent for FY 2018-2019. (KN)
Agenda Item 5c.
Consider and act upon an ordinance establishing the
2018 certified appraisal roll. (KN)
Agenda Item 5d.
Consider accepting submission of the 2018 effective
tax rate of $0.531332 per $100 taxable value and the
rollback tax rate of $0.581388 per $100 taxable value.
(KN)
Agenda Item 5e.
Consider and act upon an ordinance amending Section
12.09.004 "School Traffic Zones" of Chapter 12 "Traffic
and Vehicles" of the Town's Code of Ordinances by
modifying the limits and hours of operation of such
zones. (HW)
Agenda Item 5f.
Consider and act upon awarding Bid No. 2018-81-B to
Peachtree Construction, LTD, related to construction
services for the Prosper Road Improvement Project
2018 (Prosper Trail Patching Coit Road to Custer Road)
project; and authorizing the Town Manager to execute
a construction agreement for same. (FJ)
Description
•On July 20, 2018, at 2:00 PM, staff opened three (3) bids for
the Town of Prosper Bid No. 2018-81-B Prosper Road
Improvement Project 2018 (Prosper Trail Patching Coit Road
to Custer Road) project.
•The verified bid totals from the bidders ranged between
$81,611.00 and $112,187.00, with Peachtree Construction,
LTD, being the low bidder. The Engineer’s Estimate was
$90,381.00.
Description Cont.
The scope of this contract includes the full depth
reconstruction of distressed areas of pavement with the
removal of the existing five (5) inches of asphalt paving,
compacting the existing six (6) inches of sub-base, and finally,
installing five (5) inches of asphalt. Additionally, the
eastbound turn lane on Prosper Trail at Custer Road will be
extended 150 feet to provide additional stacking for traffic
turning southbound onto Custer Road. This will help to
disperse traffic and prevent congestion at the intersection.
Project Limits
Recommendation
Town staff recommends that the Town Council award Bid No.
2018-81-B to Peachtree Construction, LTD, related to
construction services for the Prosper Road Improvement
Project 2018 (Prosper Trail Patching Coit Road to Custer Road)
project; and authorizing the Town Manager to execute a
construction agreement for same.
Agenda Item 5g.
Consider and act upon whether to direct staff to submit
a written notice of appeal on behalf of the Town
Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7)
of the Town’s Zoning Ordinance, regarding action taken
by the Planning & Zoning Commission on any Site Plan
or Preliminary Site Plan. (AG)
Agenda Item 6.
Citizen Comments
The public is invited to address the Council on any
topic. However, the Council is unable to discuss or take
action on any topic not listed on this agenda. Please
complete a “Public Meeting Appearance Card” and
present it to the Town Secretary prior to the meeting.
Agenda Item 7.
Conduct a Public Hearing, and consider and act upon a
request for a Specific Use Permit (SUP) for a Restaurant
with Drive-Through, on 2.5±acres, located on the west
side of Preston Road, south of Frontier Parkway. The
property is zoned Planned Development-10 (PD-10).
(S17-0005). (AG)
East
West South
West
North South
Originally Proposed
South
West
West
South
Revised Per P&Z
Agenda Item 8.
Conduct a Public Hearing, and consider and act upon a
request to rezone a portion of Planned Development-
40 (PD-40) to Planned Development-Retail (PD-R), on
25.3±acres, located on the northeast corner of US 380
and Windsong Parkway, to facilitate the development
of the Cook Children’s Medical Center. (Z18-0004). (AG)
Proposed Elevations
Previously Proposed Elevations StuccoBrick
Agenda Item 9.
Conduct a Public Hearing, and consider and act upon
an ordinance amending Chapter 1, Section 7 of the
Zoning Ordinance regarding Nonconforming Uses and
Structures. (Z18-0006). (JW)
Nonconformities
•Need to Update 10-Year Old Provisions
•Legal Nonconforming vs. Illegal Use
•Nonconforming Structure vs. Nonconforming Use
•Continue to Register Nonconforming Uses
•Continuation of a Nonconforming Use
•Loses Nonconforming Status if Abandoned for More
than Six Months
Nonconformities
•Continued Minor Enlargement of Nonconforming
Structures
•Total and Partial Destruction
•Can only be rebuilt in same manner if 50% or less than
replacement cost
•Provide Provision to Request Reinstatement of
Nonconforming Rights
Nonconformities -Amortization
•Ceasing a Nonconforming Use or Structure
•Process Currently Rests with Town Council
•Process is Better Suited with the Board of Adjustment upon Direction by the Town Council
•Two Public Hearing Process
•First Public Hearing to Determine if Continued Operation will have Adverse Effect
•Second Public Hearing (pending outcome of First Public Hearing) to set compliance date based on owner’s recoupment of investment
Agenda Item 10.
Consider and act upon amending Ordinance No. 17-65
(FY 2017-2018 Budget). (KN)
Agenda Item 11.
Submission of the FY 2018-2019 Proposed Budget and
Budget Message by the Town Manager. (KN)
Agenda Item 12.
Consider and act upon a proposed FY 2018-2019
property tax rate. (KN)
Agenda Item 13.
Consider and act upon scheduling a Public Hearing on
the FY 2018-2019 Proposed Budget. (KN)
Agenda Item 14.
Consider and act upon a request for a Façade Exception
for Silo Park, located on the northeast corner of
Broadway Street and McKinley Street. (MD18-0004).
(AG)
Existing Beverage CenterBeverage Center
PD Elevation
Beverage Center
PD Elevation
Existing Beverage Center
Applicant Provided Photos
Applicant Provided Photos
Agenda Item 15.
Consider and act upon a request to waive the Town’s
Drainage System Design Requirements for a wet or
underground detention pond for the Worldwide Rock
development. (DH)
Agenda Item 16.
Consider and act upon awarding Bid No. 2018-79-B to
S.J. Louis Construction of Texas, Ltd., related to
construction services for the Lower Pressure Plane
Water Line (BNSF Railroad to Preston Road); and
authorizing the Town Manager to execute a
Construction Agreement for same. (PA)
Lower Pressure
Plane Water Line
(BNSF to Preston)
Project Location
Agenda Item 17.
Consider and act upon awarding Bid No. 2018-82-B to
HQS Construction Services, LLC., related to construction
services for the Prosper Road Improvement Project
2018 (Windsong Ranch Phase III –Miscellaneous
Roads) project; and authorize the Town Manager to
execute a construction agreement for same. (FJ)
Description
On July 20, 2018, at 2:30 pm, staff opened five (5) bids
for the Town of Prosper Bid No. 2018-82-B Prosper
Road Improvement Project 2018 (Windsong Ranch
Phase III –Miscellaneous Roads) project.
The verified bid totals from the bidders ranged
between $618,385.00 and $1,154,257.61, with HQS
Construction Services, LLC., being the low bidder. The
Engineer’s Estimate was $726,820.00.
Description Cont.
Windsong Ranch Phases I & II were completed June 1, 2018, a month ahead of the expected completion date of July 1, 2018. The existing curb and outside three feet of pavement on each side of the road remained unaltered, saving the Town of Prosper $172,582.01, and leaving the highly landscaped front yards untouched.
Similar construction will begin in October 2018. This project is expected to be completed by the end of January 2019.
Project Limits
Typical Sections
Recommendation
Town staff recommends that the Town Council award
Bid No. 2018-82-B to HQS Construction Services, LLC.,
related to construction services for the Prosper Road
Improvement Project 2018 (Windsong Ranch Phase III –
Miscellaneous Roads) project; and authorizing the
Town Manager to execute a construction agreement for
same.
Agenda Item 18.
Executive Session
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding:
18a.Section 551.087 –To discuss and consider economic development incentives.
18b.Section 551.072 –To discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto.
Agenda Item 18.
Executive Session
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding:
18c.Section 551.076 –Deliberation of the deployment, or specific occasions for implementation, of security personnel or devices at Town Hall.
18d.Section 551.071 –Consultation with the Town Attorney regarding possible litigation regarding bond issues, and all matters incidents and related thereto.
Agenda Item 19.
Reconvene in Regular Session and take any action
necessary as a result of the Closed Session.
Agenda Item 20.
Possibly direct Town staff to schedule topic(s) for
discussion at a future meeting.
•Solid Waste Collection and Recycling
Services (CS)
Purpose
•Present results of Solid Waste Collection and Recycling
Services RFP
•Recommend provider
•Consider alternative services
•Recommend potential service level
•Receive direction in order to complete contract for
Town Council consideration
Solid Waste RFP Results
EVALUATION MATRIX - 2 YEAR PRICING
Evaluation Criteria Weighting POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
Cost 50%10.00 5.00 5.57 2.78 7.54 3.77 8.84 4.42 6.81 3.41
Ability to Provide High-Quality Service 25%7.67 1.92 7.00 1.75 4.67 1.17 6.33 1.58 7.00 1.75
Prior Experience in the Industry, and Prior Service to Municipalities 20%8.33 1.67 6.67 1.33 5.33 1.07 6.67 1.33 7.33 1.47
Innovative Approach to Fulfilling Contract Requirements 5%7.33 0.37 6.67 0.33 4.33 0.22 6.00 0.30 7.00 0.35
TOTAL 100%8.95 6.20 6.22 7.63 6.97
EVALUATION MATRIX - 5 YEAR PRICING
Evaluation Criteria Weighting POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
Cost 50%10.00 5.00 4.95 2.48 6.70 3.35 7.50 3.75 6.06 3.03
Ability to Provide High-Quality Service 25%7.67 1.92 7.00 1.75 4.67 1.17 6.33 1.58 7.00 1.75
Prior Experience in the Industry, and Prior Service to Municipalities 20%8.33 1.67 6.67 1.33 5.33 1.07 6.67 1.33 7.33 1.47
Innovative Approach to Fulfilling Contract Requirements 5%7.33 0.37 6.67 0.33 4.33 0.22 6.00 0.30 7.00 0.35
TOTAL 100%8.95 5.89 5.80 6.97 6.59
WASTE MANAGEMENT
OF TEXAS, INC.
COMMUNITY WASTE
DISPOSAL, LP
FCC, SA SANITATION
SOLUTIONS
WASTE CONNECTIONS
LONE STAR, INC.
COMMUNITY WASTE
DISPOSAL, LP
FCC, SA SANITATION
SOLUTIONS
WASTE CONNECTIONS
LONE STAR, INC.
WASTE MANAGEMENT
OF TEXAS, INC.
Residential Pricing
Community Waste Disposal
•Company began on 1984
•Currently have 300+ employees and 140 collection vehicles
•Serves 21 Municipal contracts in DFW region
•Addison, Allen, Colleyville, Corinth, Euless, Farmers Branch, Keller, Lancaster, Little Elm
•Propose to purchase new equipment to service Prosper –approximate investment $2.9 million
•Proposed service changes (twice a week to five days a week)
•Would break Town into 5 zones –disruption for about 50% of customers•Need to handle current and future growth•Current provider also requested consideration of same change•All customers would have 95 gallon recycling cart –some still have 65 gallon recycling cart
Optional Services
•Replace recycling carts with gently used carts (cleaned and new lids)
versus new recycling carts. Savings of $0.37 per month
•Residential door side household hazardous waste and electronic
waste -once a month collection at residents front door. Additional
cost of $0.67 per month
•Yard waste recycling program -weekly service on same day as trash
collection of grass clippings and leaves in brown biodegradable bags
and brush in 4’ by 2’ bundles taken to recycling facility. Additional
cost of $0.99 per month
•Weekly bulk services –would not be on same day as trash service.
Additional cost of $2.51 per month
Recommended
Agenda Item 21.
Adjourn.