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20180710Town of Prosper Town Council Meeting July 10, 2018 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of recent and upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper Agenda Item 4. Consent Agenda 4a.Consider and act upon minutes from the following Town Council meeting.(RB) ••Special Called Meeting –June 25,2018 ••Regular Meeting –June 26,2018 • “a place where everyone matters” Town of Prosper Agenda Item 4. Consent Agenda 4b.Consider and act upon an ordinance establishing Planned Development-86 (PD-86),for Brookhollow Centre,on 395.8±acres,generally located on the north side of US 380 and the west side of Custer Road.(Z18-0001)(AG) “a place where everyone matters” Town of Prosper Agenda Item 4. Consent Agenda 4c.Consider and act upon an ordinance establishing Planned Development-87 (PD-87),for Lakewood, on 236.5±acres,located on the east side of Coit Road,3,000±feet north of US 380.(Z18-0001) (AG) “a place where everyone matters” Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4d.Consider and act upon an ordinance establishing Planned Development-88 (PD-88),for the Harlan Properties,Inc.tract,on 45.0±acres,located on the south side of First Street,2,000±feet west of Custer Road.(Z18-0001)(AG) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4e.Consider and act upon an ordinance establishing Planned Development-89 (PD-89),for the Grace Academy of North Texas tract,on 22.7±acres, located on the southwest corner of First Street and Custer Road.(Z18-0001)(AG) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4f.Consider and act upon an ordinance establishing Planned Development-90 (PD-90),for Brookhollow North,on 647.7±acres,located north of US 380,east of Coit Road,west of Custer Road,and north and south of First Street. (Z18-0001)(AG) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4g.Consider and act upon and ordinance amending Planned Development-67 (PD-67),on 78.5± acres,located on the northwest corner of Preston Road and Richland Boulevard,generally to modify the development standards (Z18-0003). (AG) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4h.Consider and act upon ratifying the Town Manager’s signature on the Windsong Ranch Park Facilities Agreement dated November 30,2015, and to authorize the Town Manager to approve all future amendments.(DR) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4i.Consider and act upon ratifying the Town Manager’s signature on the Frontier Estates Park Facilities Agreement dated December 19,2013, and to authorize the Town Manager to approve all future amendments.(DR) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4j.Consider and act upon ratifying the Town Manager’s signature on the Lakes of Prosper North Park Facilities Agreement dated December 19,2013,and to authorize the Town Manager to approve all future amendments.(DR) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4k.Consider and act upon ratifying the Town Manager’s signature on the Lakewood f/k/a Meadowbrook Park Facilities Agreement dated June 9,2016,and to authorize the Town Manager to approve all future amendments.(DR) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4l.Consider and act upon ratifying the Town Manager’s signature on the Tanner’s Mill Park Facilities Agreement dated December 9,2014, and to authorize the Town Manager to approve all future amendments.(DR) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4m.Consider and act upon ratifying the Town Manager’s signature on The Village at Prosper Trail,Phase II Park Facilities Agreement dated January 6,2014,and to authorize the Town Manager to approve all future amendments.(DR) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4n.Consider and act upon an Ordinance granting to Oncor Electric Delivery Company LLC,its successors and assigns,an electric power franchise to use the present and future streets,alleys,highways,public utility easements, public ways and public property for the Town of Prosper, Texas,providing for compensation therefor,and providing for the repeal of all existing franchise ordinances to Oncor Electric Delivery Company LLC,its successors and assigns.(CS) Town of Prosper Agenda Item 5. Citizen Comments The public is invited to address the Council on any topic.However,the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card”and present it to the Town Secretary prior to the meeting. “a place where everyone matters” Town of Prosper Agenda Item 6. “a place where everyone matters” Conduct a Public Hearing,and consider and act upon an ordinance rezoning 2.7±acres,from Agricultural (A)to Single Family-Estate (SF-E),located on the northeast corner of Hays Road and Prestonview Drive.(Z18-0005).(AG) Town of Prosper Agenda Item 7. “a place where everyone matters” Conduct a Public Hearing,and consider and act upon a request to amend the Old Town Inset Map of the Future Land Use Plan from Old Town Core –Single Family to Old Town Core –Retail,located on the east side of Coleman Street,between Fifth Street and north of Seventh Street.(CA18-0001).[Companion Cases Z18-0002 and MD18-0003](AG) Town of Prosper Agenda Item 8. “a place where everyone matters” Conduct a Public Hearing,and consider and act upon a request to rezone 0.7±acre from Single Family-15 (SF-15)to Downtown Retail (DTR),located on the southeast corner of Seventh Street and Coleman Street. (Z18-0002).[Companion Cases CA18-0001 and MD18-0003](AG) Town of Prosper Agenda Item 9. “a place where everyone matters” Consider and act upon a request for a Façade Exception for Cornerstone,located on the southeast corner of Seventh Street and Coleman Street.(MD18- 0003).[Companion Cases CA18-0001 and Z18-0002] (AG) Town of Prosper Agenda Item 10. “a place where everyone matters” Presentation on the Town’s use of Social Media (RB) Town of Prosper Social Media Presentation Town of Prosper Social Media Timeline 2011 Town Facebook Page Created 2015 Designated PIO Hired Part-Time Social Media Specialist 2016 Established Communication Team 2017 Reclassified Part-Time SM Specialist to Full-Time Communication Specialist 2018 Social Media Policy Approved Public and Media Relations Social Media Website Resident Update Media Releases Marketing Materials UB Inserts Newsletters Mobile App Town of Prosper Library Parks & Rec. Police Dept. Fire Dept. PEDC Twitter Library Blog •Manage multiple social media pages from one dashboard •Schedule posts, reply to messages, review content ArchiveSocial •Ensures compliance with Public Information Act •Assists Town staff with records retrieval Engagement Data Engagement Data Social Media Policy First Section of PAMRO Policy •Future Media Relations & Logo Policy Joint Effort of Communications Team •Input & feedback from multiple staff members •Survey of neighboring cities Guidelines for how staff interacts with the public •3 Objectives: Accurate, Relevant, Timely •Public v. Private Interaction •Use of Various Platforms •Content Guidelines Emerging Trends More Video •Facebook Live •IGTV Privacy Issues •Misuse by apps and games •Fake accounts News Feed Changes •Fake News •Clickbait and spam •More person to person; less person to page Moving Forward •Adapt to changing technology •Utilize new platforms as they develop •Monitor user preferences •Develop Communication Plan Town of Prosper Agenda Item 11. “a place where everyone matters” Consider and act upon approving a Facility Manager Services Agreement between TDIndustries,Inc.,and the Town of Prosper Texas,through the National Cooperative Purchasing Alliance (NCPA);and authorizing the Town Manager to execute the same. (CS) Town of Prosper Agenda Item 12. “a place where everyone matters” Discussion on new Geographic Information System (GIS)mapping application.(AG) www.prospertx.gov www.prospertx.gov/about-prosper/maps OR Town of Prosper Agenda Item 13. “a place where everyone matters” Consider and act upon approving a sponsorship policy for the Parks and Recreation Department related to parks and areas that the Parks and Recreation Department oversees.(DR) Town of Prosper Agenda Item 13. “a place where everyone matters” Sponsorship Policy Requires •Revision to the ordinance, •Policy outlining process and requirements. Town of Prosper Agenda Item 13. “a place where everyone matters” Items addressed: •Parks named after individuals, •Park names associated with a Sponsorship, •Gifts versus sponsorship, •Requirements to determine if the Town would accept a gift or sponsorship, •Approval authority, •Values of sponsorship opportunities. Questions / Direction Town of Prosper Agenda Item 14. “a place where everyone matters” Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Halff Associates,Inc.,and the Town of Prosper,Texas, related to the design of the First Street/DNT Intersection Improvements project.(PA) Project Location Town of Prosper Agenda Item 15. “a place where everyone matters” Consider and act upon authorizing the Town Manager to execute a Professional Services Agreement between Lee Engineering, Inc., and the Town of Prosper, Texas, related to the Preston Road Signal Timing Study. (PA) Single Left Turn Lane Flashing Yellow Arrow Emergency Responders •Integration of Geographic Information System (GIS), Remote Sensing (RS) and Global Positioning System (GPS) technologies are increasingly being used by modern urban fire emergency response systems Town of Prosper Agenda Item 16. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 16a.Section 551.087 –To discuss and consider economic development incentives. 16b.Section 551.072 –To discuss and consider purchase, exchange,lease or value of real property for municipal purposes and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 17. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 18. Possibly direct Town staff to schedule topic(s)fordiscussionatafuturemeeting. •SH 289 Gateway Monument Bid (DR) •Amend Garage Sale Ordinance and ZoningOrdinanceinRelationtoNewSignOrdinance.(JW) • “a place where everyone matters” Town of Prosper SH 289 Gateway Monument Bid “a place where everyone matters” Budget $250,000 Engineer’s Estimate: $270,678 Received 3 bids •$583,380.03 •$643,351.00 •$698,161.00 Town of Prosper 73 “a place where everyone matters” SH 289 Gateway Monument Bid Cont. •Engineer used 2017/2018 TXDOT pricing. •Electrical was estimated using last 3 months average TXDOT pricing. •Engineers estimate low in some areas. •Bids are higher than expected in various areas. •It’s a small job for companies that bid. Town of Prosper 74 “a place where everyone matters” SH 289 Gateway Monument Bid Cont. Options 1.Allocate additional funds. 2.Reject all bids and rebid with minor plan revisions. Ultimately additional funds will be needed. •Reevaluate pier size, •Reduce height, •Remove stone on barrier walls, •Extend window of construction from 90 days to 120 days. Town of Prosper 75 “a place where everyone matters” SH 289 Gateway Monument Bid Cont. 3.Reject bids and redesign to minimize additional funding requirement. •Evaluate pier size, •Post and cable with plants, •Reduce overall size or elements. 4.Reject bids and redesign project to be within budget. 5.Apply for the Governors Award grant in January 2019 to help offset cost. 6.Others. Town of Prosper Agenda Item 19. Adjourn. “a place where everyone matters”