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20180508_CombinedTown of Prosper Town Council Meeting May 8, 2018 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of recent and upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Proclamations Presentation of a Proclamation to members of the Prosper Police Department declaring May 13-19,2018,as Police Week,and declaring May 15,2018,as Peace Officers Memorial Day.(RB) “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda 5a.Consider and act upon minutes from the following Town Council meeting.(RB) ••Regular Meeting –April 24,2018 •Special Called Meeting –May 1,2018 • • “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5b.Consider and act upon a resolution to request the State of Texas Department of Transportation remove from the State Transportation System that section of Business State Highway 289 from FM 1193 (Broadway Street)to State Highway 289 at US 380.(HW) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5c.Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department,pursuant to Chapter 4,Section 1.5(C)(7)and 1.6(B)(7)of the Town’s Zoning Ordinance,regarding action taken by the Planning &Zoning Commission on any Site Plan or Preliminary Site Plan.(AG) Town of Prosper Agenda Item 6. Citizen Comments The public is invited to address the Council on any topic.However,the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card”and present it to the Town Secretary prior to the meeting. “a place where everyone matters” Town of Prosper Agenda Item 7. Discussion on Public Safety Complex,Phase 1 (Police Station and Dispatch)Facility.(HW) “a place where everyone matters” Town of Prosper Agenda Item 8. Consider and act upon a resolution directing publication of notice of intention to issue Combination Tax and Surplus Revenue Certificates of Obligation for the purpose of funding costs of multi- purpose municipal facilities,waterworks system, including water distribution lines,elevated storage, pump stations,right-of-way,and street and road projects in the Town .(KN) “a place where everyone matters” Town of Prosper Agenda Item 9. Consider and act upon rejecting all bids received for Bid No.2018-55-B,related to construction services for the Prosper Trail Reconstruction (Coit Road – Custer Road)project.(FJ) “a place where everyone matters” Town of Prosper •Description On April 16,2018,Commissioners present at a Collin County Commissioner’s Court meeting met to discuss a November 2018 Bond Election. It is expected that approximately 20%of the monies funded annually by the bond sales will provide 50% matching fund for roadway infrastructure projects,like the Prosper Trail (Coit Road –Custer Road)road widening project. “a place where everyone matters” Town of Prosper •Description Cont. Staff is recommending to reject the bids and pursue an alternate bid to repair problem areas rather than reconstructing the entire length of Prosper Trail from Coit Road to Custer Road. The maintenance of the roadway would continue until funding is provided for the Prosper Trail (Coit Road – Custer Road)road widening project. “a place where everyone matters” Town of Prosper Agenda Item 10. Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement between Collin County,the Town of Prosper,and the City of Celina concerning the design and construction of Frontier Parkway from the Dallas North Tollway to Preston Road (SH 289).(HW) “a place where everyone matters” Town of Prosper Agenda Item 11. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 11 a.Section 551.087 –To discuss and consider economic development incentives. 11 b.Section 551.072 –To discuss and consider purchase, exchange,lease or value of real property for municipal purposes and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 11. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 11 c.Section 551.071 –Consultation with the Town Attorney regarding legal issues associated with nonconforming uses of land,and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 12. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 13. Possibly direct Town staff to schedule topic(s)forPublicHearingatafuturemeeting. ••CIP Roadway Design Discussion (HW) ••Frontier Parkway Update (FJ) • “a place where everyone matters” Town of Prosper CIP Roadway Design Discussion (HW) •Prosper Trail Reconstruction $1,378,818 •Prosper Trail Repairs ($ 100,000) •Prosper Trail (Kroger –Coit) construction ($ 300,000) •Victory Way (Coleman –Frontier) design ($ 250,000) •DNT/Fishtrap & Teel/Fishtrap intersection design ($ 300,000) BALANCE REMAINING $ 428,818 “a place where everyone matters” Town of Prosper Agenda Item 14. Adjourn. “a place where everyone matters” TOWN COUNCIL MEETING MAY 8 TH, 2018 6:00PM TOWN OF PROSPER POLICE STATION SPACE NEEDS ASSESSMENT AND SITE MASTER PLAN VALIDATION SITE ORGANIZING INFLUENCES SITE PLAN 2025 –17,140 SQ. FT. FLOOR PLAN 2025 –ORGANIZING INFLUENCES 140 FLOOR PLAN 2025 + ALTERNATES 140 SITE PLAN 2030 –25,848 SQ. FT. 26,343 SITE PLAN 2040 –32,952 SQ. FT. PROJECT BUDGET TOTAL PROJECT BUDGET (17,140 S.F.); YEAR 2025….…….……$11,000,000 •CONSTRUCTION COST LIMIT………………………………………$7,773,200 •OWNERS DEVELOPMENT COST…………………………………...…$675,928 •OWNER’S FURNITURE, FIXTURES AND EQUIPMENT………………...$1,225,000 •PROFESSIONAL FEES AND EXPENSES…………………………...…..$1,315,000 ADDITIONAL BUILD-OUT ALTERNATES 1.COMMUNICATIONS (1,026 S.F.)……………………..………………$461,700 2.SHARED SPACES & LOCKERS (1,107 S.F.)……………………………$442,800 3.MAJOR CASE ROOM (473 S.F.)………………………………………$200,183 4.EVIDENCE/ PROPERTY (1,411 S.F.).…………………………...………$493,763 5.MULTIPURPOSE ROOM (2,282 S.F.).….………………………………$969,638 6.PARKING LOT CANOPY………………………………………………$135,000 ADD ALTERNATES TOTAL (6,298 S.F.)…………………………...…$2,703,713 SQUARE FOOTAGE 2025 = 17,140 ADDITIONAL ALTERNATES = 6,298 SQUARE FOOTAGE 2030 = 26,343 SQUARE FOOTAGE 2040 = 32,952 SQUARE FOOTAGE SUMMARY PRELIMINARY PROJECT SCHEDULE TIMELINE •DESIGN CONTRACT TO TOWN COUNCIL…………………JUNE 26, 2018 •ARCHITECTURAL DESIGN…………………………..……..……8 MONTHS •BIDDING/ NEGOTIATION……………………………..…….…3 MONTHS •CONSTRUCTION…………………………………………...14-16 MONTHS •MOVE -IN………………………………………………….……..2 MONTHS •OCCUPANCY……………………………………………….…2-2.5 YEARS ARCHITECTURAL CONTEXT Prosper High School ARCHITECTURAL CONTEXT Prosper Town Hall ARCHITECTURAL CONTEXT Prosper Fire Station #2