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20180313Town of Prosper Town Council Meeting March 13, 2018 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 3. Announcements of recent and upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 4. Presentations Presentation of a Proclamation declaring March 18,2018,as Jim Spradley Day,in honor of Mr. Spradley’s 40 years of service as Postmaster of the Prosper Post Office .(RB) “a place where everyone matters” Town of Prosper Release, Renew, Recycle Environmental Protection Program “a place where everyone matters” Town of Prosper Purpose An estimated seventy-seven percent of plastic in America is not being recycled.It is needlessly entering our already overcrowded landfills. A large number of the plastic water bottles are entering the landfill with significant amounts of high-quality water that may be utilized to benefit nearby plants. “a place where everyone matters” Town of Prosper Goal To utilize the unused water remaining in water bottles to benefit nearby plants and to drastically reduce the number of plastic water bottles entering our landfills. “a place where everyone matters” Town of Prosper Synopsis Release unused water from plastic water bottles to help Renew surrounding plant life by pouring the unwanted water over the root systems of nearby plants.Then, properly Recycle the empty,capped bottle in a recycle bin. “a place where everyone matters” Town of Prosper Artwork Selected “a place where everyone matters” Town of Prosper Artwork Selected “a place where everyone matters” Town of Prosper Partners Collin County Master Gardeners iCandy Grafix Park Department –Town of Prosper Prosper High School –National Honor Art Society Texas A&M AgriLife Extension “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda 5a.Consider and act upon minutes from the following Town Council meeting.(RB) •Regular Meeting –February 27,2018 “a place where everyone matters” Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5b.Consider and act upon authorizing the Town Manager to execute an Advance Funding Agreement for a Project Using Funds Held in the State Highway 121 Subaccount for the On- System Improvements between the Texas Department of Transportation and the Town of Prosper,Texas,related to the West Prosper Roads project.(HW) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5c.Consider and action upon an ordinance approving a tariff authorizing an annual rate review (RRM) mechanism settlement between the Atmos Cities Steering Committee and Atmos Energy Corporation regarding the Company’s 2017 rates set by the settlement as a substitution for the annual interim rate adjustment process defined by section 104.301 of the Texas Utilities Code.(KN) Town of Prosper Agenda Item 5. Consent Agenda “a place where everyone matters” 5d.Consider and act upon ratifying an expenditure to Barbosa A.Construction,Inc.,related to emergency construction services for the Parvin Road Culvert Reconstruction project;and authorizing the Town Manager to execute a construction agreement for same.(FJ) Town of Prosper •Description Due to heavy precipitation on February 19,2018,the triple culverts located on Parvin Road,west of Legacy Road,were compromised.Severe erosion around and under the culverts initiated a road closure by Public Works staff.The timeliness of reopening of Parvin Road is essential for access to the surrounding property owners,Prosper Independent School District and emergency responders. Good Hope is currently under construction to address the issues with it being a low water crossing,and Parvin Road, west of Good Hope,often floods during heavy rain events, leaving Parvin Road the sole access between Legacy Road, Smiley Road and Good Hope Road. “a place where everyone matters” Town of Prosper Description Cont. The scope of this contract includes removal and replacement of 3 seventy-two inch (72”)corrugated metal pipes,installation of rock rip rap and replacing four inches (4”)of road base.The Engineers Estimate is $73,850.00,which is $14,934.40 over low bidder. The bid totals from the three bidders ranged between $58,915.60 and $79,915.20,with Barbosa A.Construction, Inc.,being the lowest qualified bidder.Barbosa A. Construction,Inc.,has successfully completed multiple utility projects in Prosper. “a place where everyone matters” Town of Prosper Budget Impact This project will be funded from 100-5480-50-01 Streets Contract Services.The proposed construction cost of $58,915.60 is available in account 100-5480-50-01 due to cost savings in the amount of $328,769.00,from Bid No.2018-39-B DNT Reconstruction project. A savings of $28,199.60 is being used for the Frontier Parkway Reconstruction project also on this agenda.Once this project is approved,the remaining cost savings from the DNT Reconstruction project will be reduced from $329,768.00 to $242,653.80. “a place where everyone matters” Parvin Road Repair Town of Prosper Recommendation Town staff recommends that the Town Council ratify an expenditure to Barbosa A.Construction, Inc.,related to emergency construction services for the Parvin Road Culvert Reconstruction project;and authorize the Town Manager to execute a construction agreement for same. “a place where everyone matters” Town of Prosper Agenda Item 6. Citizen Comments The public is invited to address the Council on any topic.However,the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card”and present it to the Town Secretary prior to the meeting. “a place where everyone matters” Town of Prosper Agenda Item 7. Conduct a Public Hearing,and consider and act upon an ordinance for a Specific Use Permit (SUP) for a Utility Distribution/Transmission Facility (Brazos Electric),on 8.9±acres,located on the east side of FM 1385,2,700±feet south of Parvin Road.The property is zoned Agricultural (A). (S17-0004).(AG) “a place where everyone matters” Town of Prosper Agenda Item 8. Conduct a Public Hearing,and consider and act upon a request for a Variance to the Sign Ordinance,regarding construction screening, for Windsong Ranch Crystal Lagoon,located on the northeast corner of Windsong Parkway and Pepper Grass Lane.(V18-0002).(AG) “a place where everyone matters” Town of Prosper Agenda Item 9. Conduct a Public Hearing,and consider and act upon an ordinance for a Special Purpose Sign District for Westfork Crossing,located on the northwest corner of US 380 and Gee Road.(MD18-0001).(AG) “a place where everyone matters” Town of Prosper Agenda Item 10. Consider and act upon a resolution appointing a member of the Prosper Town Council to the North Central Texas Regional 9-1-1 Emergency Communications District Board of Managers.(RB) “a place where everyone matters” Town of Prosper Agenda Item 11. Consider and act upon awarding Bid No.2018-54-B to Pavecon Public Works,L.P.,related to construction services for the Frontier Parkway Reconstruction DNT to BNSF Railroad project;and authorizing the Town Manager to execute a construction agreement for same.(FJ) “a place where everyone matters” Town of Prosper •Description On February 9,2018,at 3:00 PM,nine (9)bids were opened for the Town of Prosper Frontier Parkway Reconstruction DNT to BNSF Railroad project. The verified bid totals from the bidders ranged between $178,199.60 and $298,439.02,with Pavecon Public Works,L.P.,being the lowest qualified bidder.Pavecon Public Works,L.P.,has successfully completed multiple paving projects in Prosper. “a place where everyone matters” Town of Prosper Description Cont. The bid was $29,109.60 over the Engineer’s Estimate and approximately $28,199.60 over current funding. The scope of this contract includes removal and replacement of existing asphalt paving,installation of cement treated sub-base and installation of thermoplastic pavement markings.The contractor will replace twelve (12)feet of pavement on approximately 3,400 square feet of the eastbound lane from CR 50 to just past the east entrance into Frontier Park. “a place where everyone matters” Town of Prosper Bid Tabulation Summary “a place where everyone matters” Grand Total Pavecon Public Works, L.P.$178,199.60 Anderson Asphalt & Concrete Paving, LLC $182,461.50 Wopac Constriction, Inc.$201,177.20 Advanced Paving Company $202,038.50 Oldcastle Material Texas, Inc., dba TexasBit $205,789.10 GRod Construction, LLC $208,710.00 Peachtree Construction, Ltd.$219,705.00 Reynolds Asphalt & Construction Company $254,235.00 SPI Asphalt, LLC $298,439.02 Town of Prosper Budget Impact The FY2017-2018 Budget amount of $150,000.00 was approved for the cost of this project. The proposed construction cost of $178,199.60 is available in account 100-5480-50-01. The budget savings from Bid No. 2018-39-B DNT Reconstruction US 380 North is available for use. “a place where everyone matters” Town of Prosper Repairs “a place where everyone matters” Town of Prosper Recommendation Town staff recommends that the Town Council award Bid No.2018-54-B to Pavecon Public Works, L.P.,related to construction services for the Frontier Parkway Reconstruction DNT to BNSF Railroad project;and authorize the Town Manager to execute a construction agreement for same. “a place where everyone matters” Town of Prosper Agenda Item 12. Discussion on proposed amendments to the Zoning Ordinance regarding Home Occupation standards. (AG) “a place where everyone matters” HOME OCCUPATION AMENDMENT •Intent: Ensure neighborhood integrity, while permitting home-based businesses •Evaluated standards of our comparable cities •Proposed: o Allow and prohibit specific uses o Provide staff equivalency determination o Provide appeal process o Establish legal non-conforming uses o Recognize new and/or modified terminology Day care centers Household Care Facilities Community Homes for Disabled Persons PLANNING & ZONING COMMISSION •Number of Vehicles and/or Employees o Recommendation: Prohibit non-resident employees from regularly visiting a home for purposes related to home occupation business. •Day Care Facilities Licensed Child Care = 12 children all day (new term) Registered Child Care = 6 children all day / 6 after school (currently permitted) o Recommendation: Permit 6 children all day and 6 children after school for Licensed and Registered child care facilities without SUP Town of Prosper Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 13a.Section 551.087 –To discuss and consider economic development incentives. 13b.Section 551.072 –To discuss and consider purchase, exchange,lease or value of real property for municipal purposes and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 13. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 13c.Section 551.074 –To discuss and review the Town Manager’s performance evaluation. “a place where everyone matters” Town of Prosper Agenda Item 14. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 15. Possibly direct Town staff to schedule topic(s)forPublicHearingatafuturemeeting. ••Christmas Festival location (DR) ••Christmas Decorations (DR) ••Frontier Park North contingencies (DR) ••Amend Zoning Ordinance Regarding Definitions (JW) “a place where everyone matters” Agenda Item 15. Christmas Festival Location Christmas Festival Location Town Hall / Library Main Street West Broadway StreetTown Hall / Library Frontier Park 2017 Event Layout Agenda Item 15. Town Christmas Decorations Town Hall Town Hall Christmas Decorations $30,000 to light and decorate Town Hall •$6,000 for install of C9 LED lights on the roof line •$10,000 for multiple oversized wreaths •$10,000 for garland •$2,500 for bows •$1,500 tree wraps Estimated Cost $18,000 Artificial 20’ tree •$12,000 for the tree •$5,000 for ornaments •$1,000 for tree topper Installation and lift would be an additional cost $5,000 Preston Road Estimated Cost •$90,000 for double wreaths •$45,000 for z-trees •$45,000 for garland and bows Agenda Item 15. Frontier Park Owners Contingency Town of Prosper Agenda Item 15. Owners Contingency $38,532.28 Items previously discussed but not funded: •Multipurpose Scoreboards $47,455•Shade Structure Multi-Purpose Field A $29,870•Picnic Tables (10)$12,267•Recycling Bins (10)$17,561•Install 57 Trees and bubblers $25,500 Due to the level of project completion, cost may need to be adjusted. “a place where everyone matters” Town of Prosper Agenda Item 16. Adjourn. “a place where everyone matters”