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20180124 SPS DiscussionTown of Prosper Discussion Items Frontier Park/PISD Stadium Drainage “a place where everyone matters” Frontier Park Pond Irrigation Options Frontier Park Irrigation Water Existing well water is high in salinity (167 mg/L) Pond salinity is currently 73 mg/L, which equates to 165 lbs. of salt being deposited per acre-inch of irrigation water applied per acre. Results •Reduces the ability for water to penetrate the soil •Soil gets more compact, making it harder for root growth •Salinity stops root growth •High salinity binds essential nutrients requiring more fertilizer and maintenance Staff is experiencing all these results currently Frontier Park Irrigation Water New Well Plug existing well Drill new well Cost estimated $300,000-$350,000 Annual on-going cost same as existing well Chemical Injection Install tanks and pumps Cost estimated at $32,000-$110,000. Annual on-going estimated cost $22,000-$30,000. Staff recommends installing Chemical Injection due to capital cost, and uncertainty associated with water quality of a new well. Chemical Injection provides a known outcome. Christmas Festival Location Christmas Festival Location Town Hall / Library Main Street West Broadway StreetTown Hall / Library Frontier Park Town Christmas Decorations Town Hall Town Hall Christmas Decorations $30,000 to light and decorate Town Hall •$6,000 for install of C9 LED lights on the roof line •$10,000 for multiple oversized wreaths •$10,000 for garland •$2,500 for bows •$1,500 tree wraps Estimated Cost $18,000 Artificial 20’ tree •$12,000 for the tree •$5,000 for ornaments •$1,000 for tree topper Installation and lift would be an additional cost $5,000 Preston Road Estimated Cost •$90,000 for double wreaths •$45,000 for z-trees •$45,000 for garland and bows New Library Facility Procedures City Overdue Fines Allen Yes Colleyville Yes Fairview N/A Flower Mound No Frisco No McKinney No Plano Yes Southlake Yes Comparison Cities Library Journal Research •Spending more money in staff time dealing with fines/patrons than what is collected •Small libraries (<25K) spend $100 -$499 monthly collecting fines •Midsize libraries (25K –99K) spend $100 –$4,999 monthly collecting fines •Studies show that patrons see overdue fines as “rental fees” and are justified in keeping items longer •Statistics show that more items are returned in the long run when fines are eliminated •1/3 of libraries currently charging fines have considered doing away with them •Average late return period for overdue materials is 2 days –1 week. Once over 2 weeks, odds of not returning items at all or patrons ever returning increases •57% of mid-sized and 22% of small libraries refer cardholders with outstanding fines to a collection agency •61% of libraries offer some way for patrons to clear fines without paying money •The most common way to clear fines without money is through a food drive (41%) •Many libraries use fines for operating expenses; we do not (funds go into general fund) •Fines are accrued by adults, however it’s at their children’s expense. Adult is responsible for any membership account the have. Children are kept from checking items out until adult member pays the fine •Small fine charges are not a strong incentive to return items on time, honesty and responsibility are Library Journal Research, continued Option #1 No Changes Option #2 Eliminate Overdue Fines •Balances remain going forward / locked account until resolved •Grace period of one month continued use •Replacement costs remain Option #3 Eliminate Overdue Fines •Balances remain going forward / locked account until resolved •Grace period of one month continued use •Overdue balance may be paid with food donations for one month to be given to Bethlehem Food Pantry •Replacement costs remain Library Board Recommends: Option# 3 Eliminate overdue fines •Balances remain going forward / locked account until resolved •Grace period of one month continued use •Overdue balance may be paid with food donations for one month to be given to Bethlehem Food Pantry •Replacement costs remain Library Board Comments: In addition to food donations to pay for fines, open as a food drive for any and all to donate to as well. LS comments: This is not an system of no accountability, but rather, increased responsibility of adults and a learning opportunity for children. Council’s Recommendation for Library Overdue Fines Option # Current Procedure for Obtaining a Library Card: Complete Library Card Application AND •Show state issued Photo ID with current address •If address is not current: Show state issued photo ID AND Current utility bill, lease, or closing document only; no cell phone/cable/etc. bills Anyone in the state of Texas may currently apply for a library card at Prosper Community Library Why Change? Best time to make a change is when moving or remodeling a library facility Collin County funds continue to decrease and commissioner’s push for charging increases each year Patrons will expect many changes, both in physical location and staff, but also in policies, programming, and collection Current patrons utilize other libraries, many paying Frisco $50 per card/per year membership Many community members utilize library programs, computer, and space, but do not have a membership card City Resident Requirement Non-Resident Allen none Colleyville Grapevine, Keller, Arlington, Irving, Trophy Club, & Westlake $25 annual Fairview N/A Flower Mound Denton County only Not an option Frisco Allen, McKinney, Plano, The Colony $50 annual Highland Park $200 annual / $25 punch card per three items McKinney Collin County $10 individual / $18 family annual Plano Allen, McKinney, Frisco, The Colony, Wylie, Richardson & Garland $50 annual Southlake $25 annual 3,819 Library Card Holders 933 Cardholders Do Not Pay Prosper Town Tax 3,819 Library Card Holders 933 Cardholders Do Not Pay Prosper Town Tax Option #1: Continue with current policy + library will become busier with higher circulation -insufficient availability of collection for residents -insufficient staff to serve increased usage by residents -insufficient space to serve resident patrons -strain on budget -personnel funds for programs and events spent on non-residents -costs involved with programs and events -lost items outside our community -tax paying Prosper residents may not receive expected services Residency Options with Positives/Negatives Option #2: Prosper Residents Free / non residents pay annual fee for membership + residents receive benefit of taxes paid + will deter neighboring community members from overutilization + membership funds utilized to increase services, staffing, and collection -current members that are non-residents unhappy with change -current members have expectation that membership does not expire or they will be grandfathered in Option #3: Prosper Residents Only Same as positives and negatives as option #2 with the exception of funds from paid membership -appears unfriendly -most libraries offer some type of paid membership -may hinder qualifying for some grants Library Board Recommends Option #2: Prosper Tax Paying Residents Free / non residents pay annual fee of $50 per card for membership Comments: •No exceptions for business owners or PISD affiliations •Library should increase number of items per card to 20 before move •Guest passes available for computer use/database use •Communicate notice of change well in advance of new facility open via web sites, social media, signage in library, and letters sent to patrons whose addresses are outside Prosper tax area •May 1 transition to avoid new building/new staff issues LS Comment: Town employees receive free membership while employed by the Town Council’s Recommendation for Library Membership Option # Town Hall Timeline Target Date for Opening: Monday, June 18, 2018 Grand Opening/Ribbon Cutting • Morning Ceremony, around June 18 • Weekday • Invite Dignitaries, Public • Tours, Photos Open House/State of the Town • Late Afternoon/Evening • Weekday, late June, 2-3 hours • Open to the Public • Town Services Information/Exhibits • Conclude with State of the Town