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20180123Town of Prosper TIRZ No. 1 Board Meeting January 23, 2018 “a place where everyone matters” Town of Prosper Agenda Item 1. Invocation, Pledge of Allegiance, and Pledge to the Texas Flag. “a place where everyone matters” Town of Prosper Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. “a place where everyone matters” Town of Prosper Agenda Item 2. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 3. Consider and act upon approving the minutes from the April 11, 2017, TIRZ No. 1 Board Meeting. “a place where everyone matters” Town of Prosper Agenda Item 4. Receive the 2017 Annual Report. “a place where everyone matters” Town of Prosper TIRZ No. 1 (Gates of Prosper) “a place where everyone matters” TIRZ FUNDFinancial Statement CAPITAL DEBT PROJECTS SERVICE TOTAL Beginning Balance: 10/1/2016*576,311$ -$ 576,311$ Revenues: Property Tax: Town 102,457$ -$ 102,457$ Delinquent - - - County 29,329 - 29,329 Property Rollback Taxes 265,867 - 265,867 Sales Tax 22,392 - 22,392 Impact Fees: Water Impact Fees 70,041 - 70,041 Wastewater Impact Fees 16,574 - 16,574 Thoroughfare Impact Fees 277,823 - 277,823 380 Construction Sales Office - - - Interest 2,712 - 2,712 TOTAL REVENUES 787,195$ -$ 787,195$ TIRZ FUNDFinancial Statement CAPITAL DEBT PROJECTS SERVICE TOTAL Expenditures: Land Purchases -$ -$ -$ Professional Services - - - Construction/Improvements: MDB Sewer 62,985 - 62,985 Richland & Lovers 213,295 - 213,295 Gates Phase 1 178,044 - 178,044 Gates Phase 2 - - - Lovers Lane 3,356 - 3,356 SH289 Median Openings 335,234 - 335,234 Interest Expense 383,093 - 383,093 TOTAL EXPENDITURES 1,176,007$ -$ 1,176,007$ Ending Balance: 30-Sep-17 187,499$ -$ 187,499$ Town of Prosper Agenda Item 5. Adjourn. “a place where everyone matters” Town of Prosper TIRZ No. 2 Board Meeting January 23, 2018 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Consider and act upon approving the minutes from the April 11, 2017, TIRZ No. 2 Board Meeting. “a place where everyone matters” Town of Prosper Agenda Item 3. Receive the 2017 Annual Report. “a place where everyone matters” Town of Prosper TIRZ No. 2 (Matthews Southwest) “a place where everyone matters” CAPITAL DEBT PROJECTS SERVICE TOTAL Beginning Balance: 10/1/2016*178,629$ -$ 178,629$ Revenues: Property Tax: Town -$ - -$ Delinquent - - - County - - - Property Rollback Taxes - - - Sales Tax - - - Impact Fees: Water Impact Fees - - - Wastewater Impact Fees - - - Thoroughfare Impact Fees - - - 380 Construction Sales Office - - - Interest 477 - 477 TOTAL REVENUES 477$ -$ 477$ TIRZ FUNDFinancial Statement CAPITAL DEBT PROJECTS SERVICE TOTAL Expenditures: Land Purchases -$ -$ -$ Professional Services - - - Construction/Improvements: Lower DB Sewer - - - Mahard Parkway 153,629 - 153,629 Interest Expense - - - TOTAL EXPENDITURES 153,629$ -$ 153,629$ Ending Balance: 30-Sep-17 25,477$ -$ 25,477$ TIRZ FUNDFinancial Statement Town of Prosper Agenda Item 5. Adjourn. “a place where everyone matters” Town of Prosper Town Council Meeting January 23, 2018 “a place where everyone matters” Town of Prosper Agenda Item 1. Call to Order/Roll Call. “a place where everyone matters” Town of Prosper Agenda Item 2. Announcements of recent and upcoming events. “a place where everyone matters” Town of Prosper Agenda Item 3. Presentations February 2018 Congenital Heart Defect Awareness Month “a place where everyone matters” Town of Prosper Agenda Item 4. Consent Agenda Items placed on the Consent Agenda are considered routine in nature and non-controversial.The Consent Agenda can be acted upon in one motion.Items may be removed from the Consent Agenda by the request of Council Members or staff. “a place where everyone matters” Town of Prosper Agenda Item 4. Consent Agenda 4a.Consider and act upon minutes from the following Town Council meeting.(RB) •Regular Meeting –January 9,2018 “a place where everyone matters” Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4b.Receive the November Financial Report.(KN) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4c.Consider and act upon authorizing the Town Manager to execute a Contract for Services between Gila LLC,dba Municipal Services Bureau (MSB),and the Town of Prosper,Texas, related to merchant card services.(KN) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4d.Consider and act upon authorizing the Town Manager to execute a Contract for Fines and Fees Collection Services between Linebarger Goggan Blair &Sampson,LLP,and the Town of Prosper, Texas,related to Municipal Court collection services.(KN) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4e.Consider and act upon a resolution approving the Town of Prosper and Prosper EDC Investment Policy and Investment Strategy and approval of the list of qualified brokers/dealers and financial institutions that are authorized to engage in investment transactions with the Town of Prosper and Prosper Economic Development Corporation. (KN) Town of Prosper Agenda Item 4. Consent Agenda “a place where everyone matters” 4f.Consider and act upon 1)approving a Voluntary Cooperation Agreement by and between the City of Frisco,Texas Department of Transportation, and the Town of Prosper for the operation and maintenance of traffic signals at US 380 at La Cima and US 380 at Lovers Lane,and 2)adopting a resolution authorizing the Town Manager to execute the same.(HW) Town of Prosper Agenda Item 5. Citizen Comments The public is invited to address the Council on any topic.However,the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Meeting Appearance Card”and present it to the Town Secretary prior to the meeting. “a place where everyone matters” Town of Prosper Agenda Item 6. Conduct a Public Hearing and consider and act upon a request for a Variance to the Sign Ordinance,regarding Temporary Signage,for Longo Toyota,located on the northwest corner of US 380 and Mahard Parkway.(V18-0001).(AG) “a place where everyone matters” Town of Prosper Agenda Item 7. Conduct a Public Hearing,and consider and act upon an ordinance for a Specific Use Permit (SUP) for a Restaurant with Drive-Through in Westfork Crossing,on 2.1±acres,located on the north side of US 380,450±feet west of Gee Road.The property is zoned Commercial (C).(S17-0007).(AG) “a place where everyone matters” Town of Prosper Agenda Item 8. Conduct a Public Hearing,and consider and act upon an ordinance amending a portion of Planned Development-40-Single Family Residential (PD-40- SF)to amend the development standards to allow for the development of an amenity center and recreational water facility,on 25.3±acres,located on the north side of Pepper Grass Lane,1,400±feet east of Windsong Parkway.(Z17-0022).(AG) “a place where everyone matters” Town of Prosper Agenda Item 9. Conduct a Public Hearing,and consider and act upon an ordinance amending Chapters 3 and 4 of the Zoning Ordinance regarding Tree Mitigation and Definitions.(Z17-0020).(DR) “a place where everyone matters” Current tree mitigation requirements are lacking in comparison to nearby cities. In addition,there is a lack of any positive credit towards protecting existing trees on site. Propose update to tree mitigation standards to simplify requirements and better protect desirable trees. Will also provide incentive to protect existing trees. Addresses additional protection to trees during construction. Update tailored to assist Town’s goal of a higher Scenic City Certification Protected tree species willremainthesame(not onunprotectedtreelist) A tree that is determined to behealthybytheDirectorofPlanning,or his/her designee,and meets one of the followingrequirements: Any tree,regardless ofspecies,6”or larger indiameterandlocatedwithina100-year floodplain. Any tree,except unprotectedspecies,6”or larger indiameterandlocatedoutsideofa100-year floodplain. Unprotected trees: Silver Leaf Maple Hackberry,Texas Sugarberry Honey Locust Bois d’Arc Mimosa Mulberry Mulberry White Poplar Cottonwood Mesquite Willow Current Proposed Size of protected tree Percentage replacement trees Less than 6"0 6"-12"150% 12.1-20"200% 20" or greater 300% Less than 8"0 8"-12"100% 12.1"-20"150% 20" or greater 300% Stand of trees 6+ trees, 48" total 100% Individual trees 20" or greater 300% Within the floodplain 0-300' outside of floodplain Size of protected tree Percentage of replacement trees Less than 6"0% 6"-12"150% 12.1"-24"200% 24.1"-40"300% Greater than 40"Council approval and 1000% Less than 6"0% 6"-12"100% 12.1"-24"150% 24.1"-40"300% Greater than 40"Council approval and 1000% Outside the floodplain Within the floodplain 400 % 400 % Current –Trees may be preserved to prevent tree mitigation penalty. No positive credit is offered for protecting existing trees. Trees may be transplanted to fulfill other requirements (perimeter landscaping trees, landscape island trees, etc.) Proposed –Offer positive credits for preserving existing trees to help with mitigation requirements. (1 credit = One 3” tree) Protected Tree Size Positive Credit 6-12"1 12.1-18"3 18.1-24"4 >24"5 Allen 15.1 -24" = replant 2" for each caliper inch removed; > 24" = replant 3" for each caliper inch removed. If negative credits are greater than positive credit then the owner must plant protected trees to meet or exceed tree credit number. Coppell 6-24" = 1:1; 24-40" = 10:1; >40" = approval from City Council and 10:1 Fairview 1":1" for all protected trees only after all design alternatives have been exhausted. Flower Mound >6" =1.5:1; Specimen tree (small tree: >13", medium tree: >19", large tree >25") = 2:1; Historic tree (designated by Town Council) = 2.5:1 McKinney 6-16"=1:1; >16"=2:1 Southlake 0-20% existing tree canopy cover on lot = 70% to be preserved; 20.1-40% = 60% to be preserved; 40.1-60% = 50% to be preserved; 60.1-80% = 40% to be preserved; 80.1-100 = 30% to be preserved; Individual trees are 1:1 replacement Frisco <6"=0; 6-12"=1:1; 12-20"=1.5:1; >20.1"=3:1 Plano 8-30" = 1:1; >30" = 1.5:1 Colleyville 0-20% existing tree canopy cover on lot = 70% to be preserved; 20.1-40% = 60% to be preserved; 40.1-60% = 50% to be preserved; 60.1-80% = 40% to be preserved; 80.1-100 = 30% to be preserved; Individual trees are 1:1 replacement April 2016July 2015 US 380 US 380 Mitigation required before update: 2554.3 caliper inches Mitigation required after update: 3709.2 caliper inches By saving only the 9 largest trees mitigation is reduced to 3254.7 caliper inches January 2017August 2012 Windsong Pkwy Mitigation required before update: 249 caliper inches Mitigation required after update: 373 caliper inches By saving only the 2 largest trees mitigation is reduced to 184 caliper inches January 2017August 2012 Gee RoadGee Road Mitigation required before update: 190.125 caliper inches Mitigation required after update: 258.5 caliper inches By saving only the largest tree, and counting credits toward trees already saved, mitigation is reduced to 129.5 caliper inches Town of Prosper Agenda Item 10. Conduct a Public Hearing and consider and act upon an ordinance amending Chapter 3,of the Zoning Ordinance regarding Commercial Antennas and Wireless Communication Facilities.(Z17-0023). (JW) “a place where everyone matters” •Update term –“Wireless Communications and Support Structure” •Zoning Ordinance currently limits SUP application for “cell towers”in four non- residential districts •Desire to allow P&Z and Council to consider applications in all Zoning Districts •Not permitted by-right –consider merits on case-by-case basis through the SUP process •Conditions such as height,setbacks,and screening established by the SUP •Allow temporary facilities in the same manner •Recognize need to accommodate certain temporary facilities required for special events, emergency situations or equipment failure without going through SUP process Town of Prosper Agenda Item 11. Discussion on proposed amendments to the Sign Code.(MD17-0009)(JW) “a place where everyone matters” •The 2015 Supreme Court case significantly changed how cities and towns can regulate signs,particularly the content of a sign. •If you have to read the content of the sign to determine the applicable regulations,it’s not in keeping with the Court’s decision. •In response to recent increase in commercial development and variances –address size/height of wall signs. Wall Signs currently limited to 3 feet –5 feet in height Proposal: Height of Building Max Height of Wall Sign < 20 feet 4 feet 20 –30 feet 6 feet 30+-50 feet 8 feet > 50 feet 10 feet Previously Approved Wall Sign Height Variances Business Wall Height Approved Height Height per Proposal Texas Bank 37’8’8’ Dick’s Sporting Goods 45’15’ 1”8’ Field & Stream 45’30’ 1”8’ Home Depot 43’6’8’ Kroger –3 sites 48’12’ 6”8’ Longo Toyota 26’14’6’ Lowes 55’9’ 4”10’ Texas Roadhouse 23’6’6’ •Other Key,Proposed Amendments: Reference Texas Election Code for Early Voting and Polling Place Signs Limit Area of Digital Display Area on Monument Signs (50%of area) and Control Light Emission •Other Key,Proposed Amendments: Reduce size of “Temporary Signs” formerly “Wood Frame Signs” from 96 sq.ft.to 64 sq.ft. Eliminated off-premise signs •Builder signs •Event signs •Garage sale •Eliminated Inflatable Signs (Could consider permitting these for new business opening only but could not control content) Draft Sign Code Feedback/Questions? Town of Prosper Agenda Item 12. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 12a.Section 551.087 –To discuss and consider economic development incentives. “a place where everyone matters” Town of Prosper Agenda Item 12. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 12b.Section 551.072 –To discuss and consider purchase,exchange,lease or value of real property for municipal purposes and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 12. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 12c.Section 551.071 –Consultation with the Town Attorney regarding legal issues associated with sign regulations,and all matters incident and related thereto. “a place where everyone matters” Town of Prosper Agenda Item 12. Executive Session Recess into Closed Session in compliance with Section 551.001 et seq.Texas Government Code,as authorized by the Texas Open Meetings Act,to deliberate regarding: 12d.Section 551.074 –To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Parks &Recreation Board,Library Board,Prosper Economic Development Corporation Board,and Planning &Zoning Commission. “a place where everyone matters” Town of Prosper Agenda Item 13. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. “a place where everyone matters” Town of Prosper Agenda Item 14. Possibly direct Town staff to schedule topic(s)for Public Hearing at a future meeting. •Zucker Report (HW) •Parking Plan for Frontier Park Spring Season (DR) •Frontier Park North Grand Opening (DR) •Discuss February and March Town Council meeting schedules.(RB) “a place where everyone matters” 98 So HOW Are We Doing on Meeting Expectations from the Development Community? High Marks Bureau Veritas Town Staff Website Development and Community Services Department Low Marks Unnecessarily cumbersome or complex processes Subsequent comments, not attributed to changes 99 2ND ZUCKER REPORT Division who generated subsequent comments: 100 ZUCKER REPORT Cont’d DIVISION PERCENT WITH SUBSEQUENT COMMENTS Civil Engineers 2016 45% 2017 31% Landscape Architects 33%14% Planners 33%25% Building Inspectors 21%38% Building Inspection Plan Reviewers 14%38% Permit Techs 10%14% 101 So WHAT Are We Doing to Meet the Expectations from the Development Community? 102 ZUCKER REPORT Cont’d Recommendations ENGINEERING PLAN REVIEW: Reduce plan review time for subsequent reviews Meet performance standards at least 90% Contact applicants to seek clarification on plans STAFF RESPONSE: 103 ZUCKER REPORT Cont’d Recommendations LANDSCAPE ARCHITECTURE: Add additional staff for plan review Reduce plan review time for subsequent reviews Complete reviews in no more than 3 review cycles STAFF RESPONSE: 104 ZUCKER REPORT Cont’d Recommendations BUILDING INSPECTIONS: Ability to request AM or PM inspection Publish inspectors daily route on website Call permit holders 30 minutes prior to arrival STAFF RESPONSE: 105 ZUCKER REPORT Cont’d Recommendations BUILDING PLAN REVIEW: Reduce plan review time for subsequent reviews Meet performance standards at least 90% Periodically review corrections being sent back to applicants STAFF RESPONSE: 106 ZUCKER REPORT Cont’d Recommendations IMPROVE INSPECTION PROCESS: Evaluate elimination of certain sheathing inspections Improve eTRAKiT system Direct contact to inspectors cell phones STAFF RESPONSE: 107 Your support for resources are showing a positive impact to the level of service being provided. Town of Prosper Agenda Item 15. Adjourn. “a place where everyone matters”